June 25, 1992 - 7:30 PM - County Board of Commissioners Meeting Minutes (Recessed)

June 25,1992The Johnston County Board of Commissioners resumed regular session Thursday, June 25,1992, at 730 pmin the Commissioners Room, Johnston County Courthouse Annex, Smithfield, North Carolina, with the followingmembers presentNorman C Denning, Chairman, Frank B Holding, Vice Chairman, James W Cash, John M Booker, DVM,and Jerry F Wood, DDSAbsent NoneAlso Present Richard B Self, County Manager, and Joyce H Ennis, Clerk to the BoardThe Chairman called the meeting to order and the following business was transacted1 Budget Amendments ApprovedUpon a motion by Commissioner Jerry F Wood, seconded by Commissioner Frank B Holding and carried byunanimous vote, the Board approved the following budget amendmentsSocial Services DepartingntExpenditure Increase106135 4500 Purchased Day Care 103,069001061105700 USDA Other 2,22400TOTAL 105,29300Revenue Increase103530 8000 Day Care 103,06900103530 7600 DSS Crisis Intervention 2,22400TOTAL 105,29300Capital ProjectsExpenditure Increase10 67007220 Talton Property 10,00000Revenue Increase10 39908100 Unappropriated Fund Balance 10,00000Non DepartmentalExpnditure Increase10 66004800 Tax Audit Division 42,64400Revenue Increase10 31001100 Ad Valorem Tax - Delinquent 42,644002 Board of Alcoholic Control Request to Distribute Funds to Student Assistance ProgramUpon a motion by Commissioner Frank B Holding, seconded by Commissioner Jerry F Wood and carried byunanimous vote, the Board concurred in the request of the Board of Alcoholic Control and approved the distributionby the ABC system of 5,000 to the Student Assistance Program, sponsored by the Johnston County Board ofEducation3 Coun , Manager Authorized to Sign Documents Wastewater Treatment Plant Expansion ProjectUpon a motion by Commissioner John M Booker, seconded by Commissioner Jerry F Wood and carried byunanimous vote, the Board authorized County Manager, Richard B Self, to sign the necessary documents for theCentral Johnston County Wastewater Treatment Plant Expansion Project4 Ambulance Billing Delayed until OctoberAt the request of the Johnston County Rescue Association, Commissioner Jerry F Wood moved the Boardchange the effective date for ambulance fees from July 1, 1992 until October 1, 1992, in order to coincide with the endof the initial membership programCommissioner John M Booker seconded the motion which carried by unanimous vote2725 Budget Review Mental HealthDr Dan Searcy, Mental Health Director, discussed with the Board the proposed budget for Mental Health Heexplained his department survived severe State cuts in 1991 -92; however, indications are that local agencies will notbe facing additional State cuts in the 1992 -93 fiscal yearIn response to a comment from Commissioner Booker concerning employee turnover, Dr Searcy informed theBoard the Mental Health Department loses staff to higher paying jobs in both the private and public sector Havinginexperienced staff creates problems, and can affect the amount of funding received by his departmentHe expained the increase he has requested in the new budget represents the projected employee 4 cost ofliving salary adjustment All other requests are at last years level6 Communi , College Request for Payment on Auditorium NoteAt the request of John Tart, President of Johnston Community College, Commissioner Jerry F Wood movedthe County appropriate 100,000 from 1991 -92 unappropriated surplus for payment on the auditorium noteCommissioner John M Booker seconded the motion which carried by unanimous voteEXECUTIVE SESSIONUpon a motion by Commissioner Frank B Holding, seconded by Commissioner Jerry F Wood and carried byunanimous vote, the Board recessed regular session to meet in executive session for the purpose of discussing theacquisition of real propertyUpon a motion by Commissioner John M Booker, seconded by Commissioner James W Cash and carried byunanimous vote, the Board adjourned executive session and resumed regular session7 Hyatt Property - Scheduled for AuctionIt was reported that a tract of land on Hwy 301 next to the Johnston Memorial Hospital property is scheduledto be auctioned July 10, 1992 County Manager, Richard B Self, reported an environmental assessment of the propertyindicated harmful chemicals present A Phase H study was recommended to determine the level of contaminationUpon a motion by Commissioner Frank B Holding, seconded by Commissioner Jerry F Wood and carried byunanimous vote, the Board authorized Commissioner James W Cash to represent Johnston Countys interest at thescheduled auction, July 10, 1992, of property known as the Hyatt Property which is located next to Johnston MemorialHospital8 Budget Review SchoolsCommissioner Frank B Holding suggested the Board consider increasing the schools budget by 1,000,000;500,000 in Current Expense and 500,000 in Capital Outlay He further suggested that a minimum of 3 millionof the Capital Outlay funds be designated for the new Cleveland SchoolCommissioner John M Booker spoke of the possibility of a school bond issue as an answer for building newschools He stated he personally could support a 20 million bond issue; however he believes it is the consensus ofthe Commissioners that a bond referendum would fail without the unanimous support of both this Board and the Boardof Educaiton Since a 20 million bond issue lacks full endorsement from both Boards, he stated he would supportCommissioner Holdings suggestion as a compromiseCommissioners James W Cash and Jerry F Wood concurred with Commissioner Booker Commissioner Cashpointed out if a bond referendum failed, the County might lose the opportunity to pursue other optionsChairman Denning referred to a local bill for Johnston County in the General Assembly which would allowthe County to borrow money for school facility construction under GS § 153 -15 8 If the County citizens failed to supporta school bond referendum, he stated he would feel uncomfortable borrowing moneyBoard of Education members thanked the Board for their consideration, and voiced their appreciation for theCommissioners response to the schools needs9 Funds Reserved for Proposed New Health Department BuildingChairman Norman C Denning, who also serves as Chairman of the Johnston County Board of Health, informedthe Board the Health Department has ended the year with 3 97,872 in its budget from the closeout of the Home HealthProgram and over - collections He asked that this money be held in reserve to be used toward a new Health Departmentbuilding273Commissioner Frank B Holding moved that 397,872 Health Department Funds which resulted from thecloseout of the Home Health Program and over - collections, be transferred from the current fund balance to a restrictedfund balance for the purpose of reserving this money toward a new Health Department buildingCommissioner Jerry F Wood seconded the motion which carried by unanimous vote10 1992 -93 Budget Ordinance AdoptedCommissioner Frank B Holding moved the Board adopt the 1992 -93 Budget Ordinance including the followingMental Health Department to receive 30,000 over last years appropriations; 1 million additional funds to theSchools - 500,000 to Current Expense and 500,000 to Capital Outlay with 500,000 of this appropriation from theFund Balance in order to balance the budget at the existing 89 tax rateCommissioner James W Cash seconded the motion which carried by unanimous voteBUDGET ORDINANCE FY 1992 - 1993JOHNSTON COUNTY, NORTH CAROLINABE IT ORDAINED by the Board of Commissioners of Johnston County, North CarolinaSECTION L BUDGET ADOPTION There is hereby adopted the following Operating Budget for the County ofJohnston for the Fiscal Year beginning July 1, 1992 and ending June 30, 1993; the same being adopted by fund andactivity within each fund as listedGENERAL FUNDEXPENDITURESGENERAL GOVERNMEN 4,160,814PUBLIC SAFETY 4,255,000PHYSICAL DEVELOPMENT 6,270,895HUMAN SERVICES 12,328,973EDUCATION 10,928,534TOTAL 37,944,216REVENUESCURRENT YEAR AD VALOREM TAX 19,400,000OTHER TAX REVENUES 8,471,280REVENUE FROM OTHER GOVERNMENTS 5,998,082LICENSE, FEES, ETC 2,700,263OTHER REVENUES 874,591FUND BALANCE APPROPRIATED 500,000TOTAL 37,944,216TOURISM AUTHORITYEXPENDITURES 272,206REVENUES3 OCCUPANCY TAX 228,475JOHNSTON COUNTY 5 GROSS 12,025INTEREST INCOME 2,500MISCELLANEOUS INCOME 2,000FUND BALANCE APPROPRIATED 27,206TOTAL 272,206SCHOOL CAPITAL CONSTRUCTIONEXPENDITURESGENERAL CAPITAL OUTLAY 1,000,000CONSTRUCTION RENOVATION 1,500,000CLEVELAND SCHOOL 3,000,000TOTAL 5,500,000274REVENUESFIRST 12 SALES TAX 30 748,800GENERAL FUND 12 SALES TAX 10 249,600SECOND 12 SALES TAX 60 1,498,640GENERAL FUND 12 SALES TAX 40 997,360INTEREST 100,000FUND BALANCE APPROPRIATED 100,000GENERAL FUND PROPERTY TAX 1,805,600TOTAL 5,500,000WATER AND SEWER CONSTRUCTION FUNDEXPENDITURES 231,610REVENUESCLAYTON REIMBURSEMENT 74,260KENLY REIMBURSEMENT 50,000BENSON REIMBURSEMENT 7,350WATER SURCHARGE 100,000TOTAL 231,610REVALUATION FUNDEXPENDITURERESERVE FOR REVALUATION 100,000REVENUESTRANSFER FROM GENERAL FUND 100,000DEBT SERVICE FUNDEXPENDITURESSCHOOL PRINCIPAL 500,000HOSPITAL PRINCIPAL 750,000SCHOOL INTEREST 533,450HOSPITAL INTEREST 52,500SCHOOL FEES 1,200HOSPITAL FEES 500LEASE PURCHASE 316,112ASCS BUILDING 89,383BensonFour Oaks Water Line Principal 133,333BensonFour Oaks Water Line Interest 68,768TOTAL 2,445,246REVENUESTRANSFER FROM GENERAL FUND 2,445,246MENTAL HEALTH FUNDEXPENDITURESOPERATION OF CENTER 5,465,790REVENUESFEDERAL GOVERNMENT 555,245STATE GOVERNMENT 2,788,305TRANSFER FROM GENERAL FUND 897,000ABC - FIVE CENT PER BOTTLE TAX 19,200ABC PROFITS 4,000FEES AND CHARGES 942,710INTEREST INCOME 50,000FUND BALANCE 209,330TOTAL 5,465,790275COMMUNICATION FUNDEXPENDITURESOPERATION OF CENTER 575,380REVENUESKENLY 1,549FOUR OAKS 1,308PINE LEVEL 1,217PRINCETON 1,181MICRO 417JOHNSTON COUNTY FIRE ASSOCIATION 14,300JOHNSTON COUNTY RESCUE ASSOCIATION 29,500TRANSFER FROM GENERAL FUND 198,323ENHANCED 9 -1 -1 327,585TOTAL 575,380AIRPORT AUTHORITY FUNDEXPENDITURESOPERATIONS 516,584CAPITAL COST 3,568,690TOTAL 4,085,274REVENUESFEDERAL GRANTS 2,532,000STATE GRANTS 494,000TRANSFER FROM GENERAL FUND 396,000FEES AND SERVICES 346,060FUND BALANCE 85,604HANGAR CONSTRUCTION LOAN PROCEEDS 231,610TOTAL 4,085,274HOUSING ASSISTANCE PAYMENT PROGRAM FUNDEXPENDITURESPROGRAM COST 1,743,975REVENUESFEDERAL GOVERNMENT HUD 1,743,975CONTINGENCY FUNDEXPENDITURESRESERVE FOR FUTURE AMENDMENTS 200,000REVENUESTRANSFER FROM GENERAL FUND 200,000JOB TRAINING PROGRAM FUNDEXPENDITURESPROGRAM COST 367,699REVENUESFEDERAL GOVERNMENT 367,699PUBLIC UTILITIESEXPENDITURESADMINISTRATION 222,279SOLID WASTE 2,236,512WASTE WATER 1,312,833WATER 1,003,803TOTAL 4,775,427276REVENUESSOLID WASTE DISPOSAL REVENUES 1,818,836INDIRECT COST 173,852TRANSFER FROM GENERAL FUND 412,676TRANSFER FROM CAPITAL RESERVE 55,000WASTE WATER REVENUES 1,261,260WATER REVENUES 1,003,803INTEREST INCOME 30,000SALES TAX REFUND 20,000TOTAL 4,775,427INTRAGOVERNMENTAL SERVICE PLANEXPENSESTELEPHONE OPERATIONS 263,400HOUSEKEEPING OPERATIONS 303,694COMPUTER PROGRAMMING 39,485TOTAL 606,579REVENUESFEES 606,579SECTION IL There is hereby levied a Tax Rate of eighty -nine 89 cents per one hundred dollars valuation ofproperty listed for taxes as of January 1, 1992 This rate shall be levied entirely in the General FundThe Tax Rate is based on an estimated total valuation of property for the purposes of taxation of 2,316,055,000 andan estimated collection rate of 9416 SECTION III Schedule B Licenses shall be levied in accordance with the North Carolina Revenue ActSECTION IV Inspection Fees and Environmental Sanitarian Fees shall be continued as per schedule in the ClerksOffice Fire Code Fees are hereby amended and are on file in the Clerks OfficeSECTION V Landfill Tipping Fees shall be levied at a rate of 27 per ton for solid waste generated in JohnstonCounty The minimum fee for any vehicle shall be 3 A rate of four times the inside rate shall be levied for all solidwaste generated outside of Johnston County A Solid Waste Enforcement Officer is designated within the SheriffsDepartment to enforce Solid Waste Laws, Rules and Regulations in Johnston County to ensure compliance with SenateBill 111 SECTION VI A fee of 3 5 per household shall be levied to all citizens in the county using the manned compactionsites and the landfill On February 1, 1993, the fee shall be 1750 for the balance of the fiscal year A vehicleidentification sticker must be purchased prior to use of the sites in the County Citizens wishing to recycle at the sitesand not dispose of trash shall not be chargedSECTION VII Salaries The following shall govern salary and wage compensation for Fiscal Year 1992- 1993A Pay PlanThere is hereby adopted a pay plan which includes an across the board cost of living adjustment in theamount of 4 from the FY 90 -91 Pay Plan and is applicable to all County employees The pay planshall have a range of 16 steps with each step divided into two equal partsB Salary AdjustmentsEach classification is to be continuously reviewed and adjustments instituted by the County Managerto make the plan fair for all classes of employeesSECTION VIII The Budget Officer is hereby authorized to transfer appropriations within a fund as contained hereinunder the following conditions as specified in North Carolina General Statute 159A The Budget Officer may transfer amounts between objects of expenditure within departments listedin this OrdinanceB The Budget Officer may transfer amounts up to 5,000 between departments of the same fundC The Budget Officer may not transfer amounts between funds nor from the Contingency Fund withoutprior Board Action277SECTION IX Restricted Revenues The Finance Officer is hereby directed to fund appropriations which havespecified revenues prior to funding with General Fund monies This is to include but not limited to Fines andForfeitures, ABC profits, Sales Tax, State and Federal Grants, and Forestry Revenues That a non - profit corporationbe continued to issue obligations to finance the purchase and or construction of fixed assets to included but not limitedto utility lines and buildingsSECTION X School Capital Outlay Fund is hereby continued and is to be funded through sales tax, property tax,fund balance, and interest income up to a total of 5,500,000 of which 3,000,000 is designated for the ClevelandSchoolSECTION XI Encumbrances All outstanding encumbrances from Prior Fiscal Years are to be carried forward toFiscal Year 1992 - 1993 All Project Ordinance appropriations are continuedSECTION XII Use of Revenue Sharing Funds All funds appropriated from the General Revenue Sharing TrustFund are to be used for Capital Outlay purposes unless otherwise provided for in this BudgetSECTION XIIL Budget Control The Board of Commissioners in approving the Budget, have utilized to the fullestextent possible its revenue sources Over collections of revenue or unanticipated revenue sources cannot be expectedto materialize during the year It is therefore, of utmost importance, and the County Manager is hereby directed, toinitiate steps to insure that the budget as fixed herein is complied with The County Manager is further directed whereit appears that costs may possibly exceed budget appropriations, to first take steps to contain costs by any necessarymethods including reductions in services, prior to requesting budget amendment action by the Board of CommissionersSECTION XIV The Board of Commissioners hereby authorizes the Johnston County Tax Administrator to collecttaxes for the Towns of Clayton, Smithfield, Pine Level, Micro, and Smithfield Downtown Development District incompliance with the contracts adopted by the various governing boards A charge of two percent 2 of all taxescollected for the governmental units will be payable to Johnston County for said billing and collection servicesSECTION XIIL The Board of Commissioners hereby authorizes the Tax Administrator to bill and collect taxes forthe West Smithfield Sanitary District and Whitley Heights Sanitary District and for the Fire Departments listed belowand to charge a uniform fee of two percent 2 of all taxes collected on their behalfUpon a motion by Commissioner Jerry F Wood, seconded by Commissioner Frank B Holding and carried by unanimousvote the Board adopted the following Rural Fire District Rates for 1992 -93Archer Lodge Fire District 8 centsBanner Fire District 5 centsBentonville Fire District 7 centsBeulah Kenly Fire District 3 centsBoon Hill Princeton Fire District 5 centsBlackmons Crossroads Fire District 6 centsBrogden Fire District 8 centsClaytex 5centsCorinth Holder Fire District 8 centsElevation Fire District 7 centsMcLemore- Cleveland Fire District 5 centsMeadow Fire District 6 centsMicro Fire District 8 centsNahunta Fire District 6 centsNewton Grove Fire District 6 centsOakland Fire District 5 centsONeals- Antioch Fire District 8 centsPI -LE 6centsSelma 8centsShoeheel 8centsSmithfield 8 centsStrickland Crossroads Fire District 7 centsThanksgiving 5centsWest Johnston Fire District 6 centsWilsons Mills Fire District 6 centsWynn Four Oaks Fire District 4 cents50 -210 Fire District 5 centsThe above amounts are per one hundred dollar valuation of property listed for taxes as of January 1, 1992,located within these Special Fire Districts278The Board of Commissioners hereby appropriates to the Special Fire Districts, sums collected for the use by theSpecial Fire Districts in such manner and for such expenditures as is permitted by law from the proceeds of thetax levyThe Selma Fire Tax is adjusted at the request of the Town of Selma to 6 cents instead of the 8 cents notedabove Approved by the Board 716192The ORDINANCE being duly passed and adopted this 25th day of June, 1992JOHNSTON COUNTY BOARD OF COMMISSIONERSNorman C Denning, ChairmanJoyce H Ennis, Clerk to the Board11 County Awarded EDA Grant to Provide Water and Sewer Services to Cleveland SchoolCommissioner Frank B Holding announced that Johnston County has been awarded an EconomicDevelopment Administration Grant, in the amount of 1,635,000, to extend water and sewer service includinga water tank from I -4042 to the existing Cleveland School site The Grant includes the construction of anindustrial training enter to be operated by Johnston Community College12 Salary Increase for County Manager and Economic Development DirectorCommissioner John M Booker remarked of the outstanding job that Manager, Richard B Self, andEconomic Development Director, Michael de Sherbinin have done for Johnston County The County has received5 million in grants for water and sewer facilities within the past year, and new industry has located in the areaduring a period when the overall economy has suffered a decline He recommended an adjustment in pay torecognize their accomplishmentsChairman Norman C Denning stated, in his opinion, this year Mr Self has presented the best budgetthe Board has ever seen which has made it easier on the Board of CommissionersUpon a motion by Commissioner John M Booker, seconded by Commissioner Jerry F Wood and carriedby unanimous vote, the Board approved the following salariesRichard B Self, County Manager - 69,432Michael de Sherbinin, Director of Economic Development - 52,896Chairman Norman C Denning added he is proud of all county employees and is thankful the Board wasable to give an overall 4 pay increase this yearUpon a motion by Commissioner John M Booker, seconded by Commissioner Jerry F Wood and carriedby unanimous vote, the Board adjournedNorman C Denning, ChairmanJoyce H Ennis, ClerkDetailsAnnotationsEntry PropertiesModified11192013 15901 PMCreated11232004 100521 AMTemplateMinutesFieldsMinutes - TypeRecessedMinutes - Date6251992Book19