June 23, 1993 - 7:00 PM - County Board of Commissioners Meeting Minutes (Recessed)

June 23, 1993The Johnston County Board of Commissioners resumed session Wednesday, June 23, 1993,at 700 pm in the Commissioners Room, Johnston County Courthouse Annex, Smithfield, NorthCarolina, with the following members presentNorman C Denning, Chairman, Frank B Holding, Vice Chairman, James W Cash, John MBooker, DVM, Jerry F Wood, DDS, Eleanor N Creech, and Cecil M MassengillAbsent NoneAlso Present Richard B Self, County Manager, Joyce H Ennis, Clerk to the Board, and JohnR Massey, Finance DirectorThe Chairman called the meeting to order and the following business was transacted1 1993 -94 Budget DiscussionClerk Typist Position - Health DepartmentChairman Norman C Denning invited Health Director, Dr L S Woodall, to again speak tothe Board concerning the need for an additional clerk typist in the Health DepartmentDr Woodall stressed the clerical position would relieve the nurses from an abundance ofpaperwork and free them to better serve the publics needsJohnston Community College - Original request 85,000The Board asked the County Manager for some clarification of budget requests from theCommunity College Mr Self explained the increase is primarily due to higher operating expensesincluding fuel costs, additional night security, and maintenance contracts to service equipment whichis no longer under warranty In addition, more heaters are planned in the upholstery and carpentryarea and the Trustees have asked for an increase in contingency fundsCivil Position for Sheriffs DepartmentSheriff Freddy Narron again spoke to the Board about his need to hire a civil officer toestablish a formal civil division in his department He reiterated if the patrol officers did not have toserve papers, they would have more time to patrol the County and help the detectives with criminalmatters He spoke of requests from town officials and local industries concerning more help from theSheriffs Department He stated without additional personnel, providing this help would be difficult2 1993 -1994 County Budget Ordinance AdoptedAfter further discussion, Commissioner Frank B Holding moved the Board set the tax ratefor 1993 -94 at 89 and adopt the 1993 -1994 County Budget Ordinance including all adjustmentsmade at the June 21, 1993 Board meeting and the following additional adjustmentsJohnston Community College - 50,000Health Department Clerk Typist position approved at total cost of 19,49042 increase in employee salaries, 3 to be cost of living increase for all employees, and theremaining 12 to be used for adjustments with a formula for these adjustments to bepresented at the July 6, 1993 board meetingCommissioner James W Cash seconded the motion which carried by unanimous voteCommissioner John M Booker stated he believes the County can address some of theproblems with County salaries by using the 12 for adjustments He stressed the major reasoncounties have problems addressing their needs is because of the state and federal mandates whichconsume much of the ad valorem tax revenue He stated these issues must be addressed at the stateand federal levelCommissioner Eleanor N Creech commented on the difficult decisions the Board has facedwith this budget She complimented the County employees for their hard work and dedication, andvoiced hope that the 12 employee salary money can alleviate some of the concerns which she andthe rest of the Board have discussed during these budget sessionsCommissioner Cecil M Massengill concurred and stated, in his opinion, using the 12 salarymoney for adjusting salaries is the best approach to bring about long -term benefits for the Countyemployees413Commissioner James W Cash remarked he is not completely satisfied with all aspects of thebudget; however, he feels the Board has done the best they can do with the limited revenue resourcesavailableChairman Norman C Denning thanked the entire Board for their hard work and voicedspecial appreciation to Commissioners Creech and Massengill since this was their first budget asCounty Commissioners He thanked County Manager, Richard B Self, for the time and hard workhe put into preparing this budget, and commended all County employees on jobs well doneBUDGET ORDINANCE FY 1993 - 1994JOHNSTON COUNTY, NORTH CAROLINABE IT ORDAINED by the Board of Commissioners of Johnston County, North CarolinaSECTION I BUDGET ADOPTION There is hereby adopted the following Operating Budgetfor the County of Johnston for the Fiscal Year beginning July 1, 1993 and ending June 30, 1994; thesame being adopted by fund and activity within each fund as listedGENERAL FUNDEXPENDITURESGENERAL GOVERNMENT 4,950,753PUBLIC SAFETY 4,651,406PHYSICAL DEVELOPMENT 5,682,293HUMAN SERVICES 14,593,673EDUCATION 11,777,121TOTAL 41,655,246REVENUESCURRENT YEAR AD VALOREM TAX 20,629,775OTHER TAX REVENUES 9,191,030REVENUE FROM OTHER GOVERNMENTS 7,682,380LICENSE, FEES, ETC 2,362,270OTHER REVENUES 989,791FUND BALANCE APPROPRIATED 800,000TOTAL 41,655,246TOURISM AUTHORITYEXPENDITURES 286,000REVENUES3 OCCUPANCY TAX 242,250JOHNSTON COUNTY 5 GROSS 12,750INTEREST INCOME 3,000MISCELLANEOUS INCOME 3,000FUND BALANCE APPROPRIATED 25,000TOTAL 286,000SCHOOL CAPITAL CONSTRUCTIONEXPENDITURESGENERAL CAPITAL OUTLAY 1,000,000CONSTRUCTION RENOVATION 4,000,000TOTAL 5,000,000REVENUESFIRST 12 SALES TAX 30 782,400GENERAL FUND 12 SALES TAX 10 260,800SECOND 12 SALES TAX 60 1,566,000GENERAL FUND 12 SALES TAX 40 1,042,240INTEREST 10,000GENERAL FUND PROPERTY TAX 1,338,560TOTAL 5,000,000IFFWATER AND SEWER CONSTRUCTION FUNDEXPENDITURES 225,000REVENUESCLAYTON REIMBURSEMENT 71,680KENLY REIMBURSEMENT 50,000BENSON REIMBURSEMENT 71350WATER SURCHARGE 95,970TOTAL 225,000REVALUATION FUNDEXPENDITURERESERVE FOR REVALUATION 650,000REVENUESTRANSFER FROM GENERAL FUND 100,000FUND BALANCE APPROPRIATED 550,000TOTAL 650,000DEBT SERVICE FUNDEXPENDITURESSCHOOL PRINCIPAL 1,250,000SCHOOL INTEREST 499,950SCHOOL FEES 1,200ASCS BUILDING 89,385TOTAL 1,840,535REVENUESTRANSFER FROM GENERAL FUND 1,840,535MENTAL HEALTH FUNDEXPENDITURESOPERATION OF CENTER 5,532,514REVENUES 1,549FOUR OAKS FEDERAL GOVERNMENT 559,455STATE GOVERNMENT 2,599,165MICRO TRANSFER FROM GENERAL FUND 941,850ABC - FIVE CENT PER BOTTLE TAX 18,700ABC PROFITS 4,000FEES AND CHARGES 992,945INTEREST INCOME 45,000FUND BALANCE 371,399TOTAL 5,532,514COMMUNICATION FUNDEXPENDITURESOPERATION OF CENTER 261,433E -911 OPERATIONS 359,270TOTAL 620,703REVENUESKENLY 1,549FOUR OAKS 1,308PINE LEVEL 1,217PRINCETON 1,181MICRO 417JOHNSTON COUNTY FIRE ASSOCIATION 13,000415JOHNSTON COUNTY RESCUE ASSOCIATION 30,000TRANSFER FROM GENERAL FUND 207,231ENHANCED 9 -1 -1 364,800TOTAL 620,703AIRPORT AUTHORITY FUNDEXPENDITURESOPERATIONS 478,456CAPITAL COST 3,597,452TOTAL 4,075,908REVENUESFEDERAL GRANTS 2,551,032STATE GRANTS 623,879TRANSFER FROM GENERAL FUND 396,000FEES AND SERVICES 188,515FUND BALANCE 84,872LOAN - HANGAR CONSTRUCTION 231,610TOTAL 4,075,908HOUSING ASSISTANCE PAYMENT PROGRAM FUNDEXPENDITURESPROGRAM COST 1,747,150REVENUESFEDERAL GOVERNMENT HUD 1,747,150CONTINGENCY FUNDEXPENDITURESRESERVE FOR FUTURE AMENDMENTS 200,000REVENUESTRANSFER FROM GENERAL FUND 200,000JOB TRAINING PROGRAM FUNDEXPENDITURESPROGRAM COST 587,799REVENUESFEDERAL GOVERNMENT 587,799PUBLIC UTILITIESEXPENDITURESADMINISTRATION 188,628SOLID WASTE 2,412,610WATER 1,040,481WASTE WATER 1,236,435TOTAL 4,878,154REVENUESADMINISTRATION 188,628SOLID WASTE FEES 2,020,271TRANSFER FROM GENERAL FUND 392,339WATER FEES 950,481TRANSFER FROM WATER 90,000WASTE WATER FEES 1,236,435TOTAL 4,878,154416INTRAGOVERNMENTAL SERVICE PLANEXPENSESTELEPHONE OPERATIONS 274,528HOUSEKEEPING OPERATIONS 323,585TOTAL 598,113REVENUESFEES 598,113SECTION II There is hereby levied a Tax Rate of eighty -nine 89 cents per one hundred dollarsvaluation of property listed for taxes as of January 1, 1993 This rate shall be levied entirely in theGeneral FundThe Tax Rate is based on an estimated total valuation of property for the purposes of taxation of2,439,950,000 and an estimated collection rate of 95 SECTION III Schedule B Licenses shall be levied in accordance with the North Carolina RevenueActSECTION IV Inspection Fees, Fire Code Fees, and Environmental Sanitarian Fees shall becontinued as per schedule in the Clerks OfficeSECTION V Landfill Tipping Fees shall be levied at a rate of 27 per ton for solid waste generatedin Johnston County The minimum fee for any vehicle shall be 3 A rate of four times the inside rateshall be levied for all solid waste generated outside of Johnston County A Solid Waste EnforcementOfficer is designated within the Sheriffs Department to enforce Solid Waste Laws, Rules andRegulations in Johnston County to ensure compliance with Senate Bill 111 SECTION VI A fee of 35 per household shall be levied to all citizens in the county using themanned compaction sites and the landfill On February 1, 1994, the fee shall be 1750 for thebalance of the fiscal year A vehicle identification sticker must be purchased prior to use of the sitesin the CountySECTION VII Salaries The following shall govern salary and wage compensation for Fiscal Year1993 -1994A Pay PlanThere is hereby adopted a pay plan which includes an across the board cost of livingadjustment in the amount of 3 from the FY 92 -93 Pay Plan and is applicable to allCounty employees The pay plan shall have a range of 16 steps with each step dividedinto two equal partsB Salary AdjustmentsEach employees salary shall be examined and adjusted to ensure that the pay gradereflects the years of service, proficiency and quality of work Each classification is tobe continuously reviewed and adjustments instituted by the County Manager to makethe plan fair for all classes of employeesSECTION VIII The Budget Officer is hereby authorized to transfer appropriations within a fundas contained herein under the following conditions as specified in North Carolina General Statute 159A The Budget Officer may transfer amounts between objects of expenditure withindepartments listed in this Ordinance without a reportB The Budget Officer may transfer amounts up to 5,000 between departments of thesame fund and reported as part of the monthly financial statementsC The Budget Officer may not transfer amounts between funds nor from theContingency Fund without prior Board ActionSECTION IX Restricted Revenues The Finance Officer is hereby directed to fund appropriationswhich have specified revenues prior to funding with General Fund monies This is to include but notlimited to Fines and Forfeitures, ABC profits, Sales Tax, State and Federal Grants, and ForestryRevenues That a non -profit corporation be continued to issue obligations to finance the purchaseand or construction of fixed assets to included but not limited to utility lines and buildingsSECTION X School Capital Outlay Fund is hereby continued and is to be funded through sales tax,property tax, fund balance, up to a total of 5,000,000SECTION XI Encumbrances All outstanding encumbrances from Prior Fiscal Years are to becarried forward to Fiscal Year 1993 - 1994 All Project Ordinance appropriations are continuedCiVASECTION XII Budget Control The Board of Commissioners in approving the Budget, haveutilized to the fullest extent possible its revenue sources Over collections of revenue or unanticipatedrevenue sources cannot be expected to materialize during the year It is therefore, of utmostimportance, and the County Manager is hereby directed, to initiate steps to insure that the budget asfixed herein is complied with The County Manager is further directed where it appears that costsmay possibly exceed budget appropriations, to first take steps to contain costs by any necessarymethods including reductions in services, prior to requesting budget amendment action by the Boardof CommissionersSECTION XIII The Board of Commissioners hereby authorizes the Johnston County TaxAdministrator to collect taxes for the Towns of Clayton, Smithfield, Pine Level, Micro, andSmithfield Downtown Development District in compliance with the contracts adopted by the variousgoverning boards A charge oftwo percent 2 of all taxes collected for the governmental units willbe payable to Johnston County for said billing and collection servicesSECTION XIV The Board of Commissioners hereby authorizes the Tax Administrator to bill andcollect taxes for the West Smithfield Sanitary District and Whitley Heights Sanitary District and forthe Fire Departments listed below and to charge a uniform fee of two percent 2 of all taxescollected on their behalfArcher Lodge Fire District 8 centsBanner Fire District 5 centsBentonville Fire District 7 centsBeulah Kenly Fire District 3 centsBoon Hill Princeton Fire District 5 centsBlackmons Crossroads Fire District 6 centsBrogden Fire District 8 centsClaytex 5centsCorinth Holder Fire District 8 centsElevation Fire District 8 centsMcLemore- Cleveland Fire District 5 centsMeadow Fire District 6 centsMicro Fire District 8 centsNahunta Fire District 6 centsNewton Grove Fire District 5 centsOakland Fire District 5 centsONeals- Antioch Fire District 8 centsPI -LE 6centsSelma 8centsShoeheel 8centsSmithfield 8 centsStrickland Crossroads Fire District 7 centsThanksgiving 6centsWest Johnston Fire District 6 centsWilsons Mills Fire District 6 centsWynn Four Oaks Fire District 5 cents50 -210 Fire District 5 centsThe above amounts are per one hundred dollar valuation of property listed for taxes as of January 1,1993, located within these Special Fire DistrictsThe Board of Commissioners hereby appropriates to the Special Fire Districts, sums collected for theuse by the Special Fire Districts in such manner and for such expenditures as is permitted by law fromthe proceeds of the tax levyThe ORDINANCE being duly passed and adopted this 23rd day of June, 1993JOHNSTON COUNTY BOARD OF COMMISSIONERSNorman C Denning, ChairmanJoyce H Ennis, Clerk to the Board3 Fire Tax Rates AdoptedUpon a motion by Commissioner Eleanor N Creech, seconded by Commissioner Jerry FWood and carried by unanimous vote, the Board adopted the tax rates for fire districts as listed in theBudget Ordinance These rates reflect the following changes from last years ratesElevation Fire District - From 07 to 08 Represents a 01 increaseNewton Grove Fire District - From 06 to 05 Represents a 01 decreaseSelma Fire District - From 06 to 08 Represents a 02 increaseThanksgiving Fire District - From 05 to 06 Represents a 01 increaseWynn FOaks Fire District - From 04 to 05 Represents a 01 increase4 House on Sasser Property Declared SurplusUpon a motion by Commissioner Cecil M Massengill, seconded by Commissioner James WCash and carried by unanimous vote, the Board declared surplus the house on Sasser Property whichis located on South Second Street and authorized the County Manager to make arrangements to selland move the house from the property5 Budget Amendments ApprovedA Fire Districts - End of Year CollectionsUpon a motion by Commissioner Frank B Holding, seconded by Commissioner John MBooker and carried by unanimous vote, the Board approved the following budget amendmentExpenditure Increase50 46000100Archer Lodge 3,0470050 46000301Bentonville2760050 46000302Blackmons Crossroads3820050 46000401Brogden2,6830050 46000410Claytex16,9390050 46000500Corinth Holder1,3430050 46000501Meadow1,8090050 46000502Elevation1,8320050 4600050350 -2104,6310050 46000602McLemore9,6430050 46000800ONeals11,5860050 46000810Pine Level4,2150050 46000830Shoeheel1,9260050 46000840Smithfield7,7640050 46000902Thanksgiving2,7520050 46000904West Johnston1,7900050 46001000Wilsons Mills6,5560050 46001100Wynn3,97000TOTAL83,14400Revenue Increase50 30100100Archer Lodge3,0470050 30100301Bentonville2760050 30100302Blackmons Crossroads3820050 30100401Brogden2,6830050 30100410Claytex16,9390050 30100500Corinth Holder1,3430050 30100501Meadow1,8090050 30100502Elevation1,8320050 3010050350 -2104,6310050 30100602McLemore9,6430050 30100800ONeals11,5860050 30100810Pine Level4,2150050 30100830Shoeheel1,9260050 30100840Smithfield7,7640050 30100902Thanksgiving2,7520050 30100904West Johnston1,7900050 30101000Wilsons Mills6,5560050 30101100Wynn3,97000TOTAL83,14400BAudit Division - Tax Associates419Upon a motion by Commissioner Jerry F Wood, seconded by Commissioner Cecil MMassengill and carried by unanimous vote, the Board approved the following budget amendmentExpenditure Increase10 66004810 Audit Division Tax Assoc 17,39500Revenue Increase10 31001100 Ad Valorem Taxes Delinquent 17,39500C Government Complex Parking Lot - HancockNorth StreetsUpon a motion by Commissioner John M Booker, seconded by Commissioner Cecil MMassengill and carried by unanimous vote, the Board approved the following budget amendmentExpenditure Increase10 67007330 ASCS Parking Lot 316,00000Revenue Increase10 39908100 Fund Balance 316,00000D Drug Funds - Confiscated PropertyUpon a motion by Commissioner Jerry F Wood, seconded by Commissioner Frank BHolding and carried by unanimous vote the Board approved the following budget amendmentExpenditure Increase - Drug Fund35 51007400 Capital Outlay 6,98200Revenue Increase35 399081 Fund Balance 6,98200E Fire Rescue - Medical Dispatch - Reimbursement from I -95 SpillUpon a motion by Commissioner Eleanor N Creech, seconded by Commissioner John MBooker and carried by unanimous vote the Board approved the following budget amendmentExpenditure Increase - Fire Rescue10 53503410 Central Medical Dispatch 2,46000Revenue Increase10 35838200 Emergency Management 2,46000F Transfer - Revenue Sharing Funds to General FundUpon a motion by Commissioner John M Booker, seconded by Commissioner Frank BHolding and carried by unanimous vote, the Board approved the following budget amendmentExpenditure Increase - Revenue Sharing12 66509000 Transfer to General Fund 2,65154Revenue Increase12 39908100 Fund Balance 2,651546 County Audit ProceduresCommissioner Frank B Holding requested that County Manager, Richard B Self, invitesomeone from the Local Government Commission to speak to the Board on financial statements andprocedures He felt the Board should be knowledgeable in governmental financial proceduresThere being no further business, Commissioner John M Booker moved the Board adjournCommissioner Jerry F Wood seconded the motion which carried by unanimous voteNorman C Denning, ChairmanJoyce H Ennis, ClerkDetailsAnnotationsEntry PropertiesModified11192013 15758 PMCreated572003 92952 AMTemplateMinutesFieldsMinutes - TypeRecessedMinutes - Date6231993Book19