June 20, 1994 - 7:00 PM - County Board of Commissioners Meeting Minutes (Recessed)

June 20, 1994The Johnston County Board of Commissioners reconvened regular session Monday, June 20,1994, at7 oclock pm in the Commissioners Room, Johnston County Courthouse Annex, Smithfield, North Carolina,with the following members presentNorman C Denning, Chairman, Frank B Holding, Vice Chairman, James W Cash, John M Booker,DVM, Jerry F Wood, DDS, Eleanor N Creech and Cecil M MassengillAbsent NoneAlso Present Richard B Self, County Manager, and Joyce H Ennis, Clerk to the BoardThe Chairman called the meeting to order and the following business was transacted1 Environmental Health Department - Budget RequestLeon Powell, Supervisor of Environmental Health, requested an additional soil scientist position in hisdepartment He stated that due to an increase in the work load, including many new mandated programs, hisdepartment needs the additional help2 Allocation for Fire Safety HouseCommissioner Jerry F Wood moved the Board appropriate up to 5,000 toward the purchase of aportable fire safety house to be used by the fire departments to teach fire prevention and safety to schoolchildren Commissioner Eleanor N Creech seconded the motion which carried by unanimous vote3 Moccasin Creek - MaintenanceThe Board discussed the status of the Moccasin Creek Drainage District since the thirty year debt hasbeen repaid County Manager, Richard B Self, informed the Board that the assessment charged in the districtincluded a maintenance fee which should continue to be collectedFollowing further discussion, Commissioner Jerry F Wood moved the Board approve a 3,000appropriation to help maintain the Moccasin Creek Drainage District Commissioner Frank B Holdingseconded the motion which carried by unanimous vote4 Johnston Community College - Current Expense AppropriationConcerning budget requests from Johnston Community College, Commissioner James W Cash movedthe Board approve the County Managers recommendation for appropriations with an additional 100,000 tothe recommended current expense budget Commissioner Jerry F Wood seconded the motion which carriedby unanimous vote5 Concrete Pad at Livestock ArenaUpon a motion by Commissioner James W Cash, seconded by Commissioner Frank B Holding andcarried by unanimous vote, the Board allocated 4,000 to place a concrete pad at the Livestock Arena6 AppointmentsUpon a motion by Commissioner Jerry F Wood, seconded by Commissioner Frank B Holding andcarried by unanimous vote, the Board made the following appointments to fire district commissionsNewton Grove Fire District Commission - Glenn H Smith appointed for a term to expire June, 1996Meadow Fire District Commission - Roy D Johnson, Jr appointed for a term to expire March, 1996Elevation Fire District Commission - James E Johnson appointed for a term to expire May, 19967 1994 -95 Fire District Tax Rates SetCommissioner Frank B Holding moved the Board approve the district fire tax rates for 1994 -95recognizing the following changes over last years ratesClaytex Fire District - decrease from 05 to 04Wynn Fire District - Increase from 05 to 0650210 Fire District - Increase from 05 to 07Commissioner Eleanor N Creech seconded the motion which carried by unanimous voteNOTE Fire Tax Rates for all fire districts are listed in the 1994 -95 Budget Ordinance adoptedby the Board and included in these minutes5768 Budget Amendments ApprovedUpon a motion by Commissioner John M Booker, seconded by Commissioner Frank B Holding andcarried by unanimous vote, the Board approved the following budget amendmentsA Airport - Settlement funds to be used for future repairs to concreteExpenditure Increase60 65000400 Professional Services 8,5000060 65007300 Capital Outlay - Improvements 89,00000Revenue Increase60 302030800 Miscellaneous Revenue 97,50000B District Tax - Over collectionExpenditure Increase50 46000410Claytex VFD4,8000050 46000502Elevation VFD8000050 46000603Nahunta VFD1,9000050 46000902Thanksgiving VFD 1,800006,3987450 46001100Wynn VFD20000103518 8300TOTAL9,50000Revenue IncreaseMedicaid Collection NorplantFamPlan2,9203450 30100410Claytex Fire District 4,80000157,9940050 30100502Elevation Fire District8000050 30100603Nahunta Fire District1,9000050 30100902Thanksgiving Fire District1,8000050 30101100Wynn Fire District 20000TOTAL9,50000C Mental Health -Additional federal allocationExpenditure IncreaseCurrent Obligations Services10,09100Revenue IncreaseFederal Funds10,09100D Public UtilitiesExpenditure Increase677510 4500Water Purchases - Wholesale205,281006775301101Telemetry19,913226775301300Utilities27,91500677600 7600J Aman Reimbursement7,50000Expenditure Decrease677600 4500Water Purchase - Retail7,50000677600 4501Contracted Services 5,00000TOTAL248,10922Revenue Increase673713 7200Wholesale -Water 215,69600673880 6207Assessment Fees16,50000673880 6300Water Const Fees 1,000006738858000Misc Refunds14,91322TOTAL248,10922D Health Department - Over - collection of budgeted revenues to Building FundExpenditure Increase10 5900 9900Building Fund157,99400Revenue Increase103518 8200Fees Collection Environmental36,9443510 3519 8230Medicaid Collection Maternal Hlth6,3987410 3519 8260Fee Medicaid Collection Child Hlth56,11477103518 8300Fee Medicaid Collection Family Plan55,61580103518 8310Medicaid Collection NorplantFamPlan2,92034TOTAL157,994005779 Resignations from Johnston Memorial Hospital Board of TrusteesChairman Norman C Denning announced that due to health reasons Mr Herman Stewart and DrThomas Johnson have submitted their resignations from the Johnston Memorial Hospital Board of TrusteesCommissioner Frank B Holding moved the Board accept these resignations with regret and extend toHerman Stewart and Dr Thomas Johnson sincere appreciation for their years of service on the JohnstonMemorial Hospital Board of TrusteesCommissioner James W Cash seconded the motion which carried by unanimous vote10 Executive SessionUpon a motion by Commissioner James W Cash, seconded by Commissioner Jerry F Wood andcarried by unanimous vote, the Board recessed regular session to meet in executive session for the purpose ofconferring with legal counsel concerning litigation and potential litigationRegular Session ResumedUpon a motion by Commissioner Jerry F Wood, seconded by Commissioner James W Cash andcarried by unanimous vote, the Board adjourned executive session and resumed regular session11 School Budget DiscussedThe Commissioners discussed budget requests from the Board of EducationCommissioner John M Booker commented on a communique delivered to the County Managers officeearlier today by School Superintendent James Causby concerning a breakdown of costs for reducing class sizesin Kindergarten through 2nd grades In the notice Dr Causby indicated the School Board could not considerreduction of classroom size until their base request for additional current expense money in the amount of1,275,478 was funded Commissioner Booker noted with concern and disappointment that this outline ofpriorities from the schools has made it impossible, short of a considerable tax rate increase, for theCommissioners to help address this area of major concernBoard members each voiced regret that the Countys anticipated revenue will not provide enough fundsto meet these requests; however they expressed the genuine hope that the State Legislature will increase theirallocations to assist Johnston Countys schoolsFollowing further discussion the Board agreed to appropriate an additional 406,595 to the Schoolsrecommended Current Expense allocation, and an additional 220,000 to the recommended Capital Outlayallocation - total increase of 626,59512 Countv ManagerUpon a motion by Commissioner John M Booker, seconded by Commissioner Eleanor N Creech andcarried by unanimous vote, the Board changed the County Managers classification from a Grade 94 step 3Ato Grade 94 step 6A effective immediately13 1994 -95 Budget Ordinance AdoptedUpon a motion by Commissioner Jerry F Wood, seconded by Commissioner Frank B Holding andcarried by unanimous vote, the Board set the 1994 -95 tax rate at 89 and adopted the following 1994 -95Budget OrdinanceBUDGET ORDINANCE FY 1994 - 1995JOHNSTON COUNTY, NORTH CAROLINABE IT ORDAINED by the Board of Commissioners of Johnston County, NorthCarolinaSECTION I BUDGET ADOPTION There is hereby adopted the followingOperating Budget for the County of Johnston for the Fiscal Year beginningJuly 1, 1994 and ending June 30, 1995; the same being adopted by fund andactivity within each fund as listed578GENERAL FUNDEXPENDITURESGENERAL GOVERNMENT 5,403,073PUBLIC SAFETY 5,433,599PHYSICAL DEVELOPMENT 5,625,393HUMAN SERVICES 15,586,140EDUCATION 12,306,156TOTAL 44,354,361REVENUESCURRENT YEAR AD VALOREM TAX 21,918,980OTHER TAX REVENUES 9,633,595REVENUE FROM OTHER GOVERNMENTS 8,360,317LICENSE, FEES, ETC 3,475,239OTHER REVENUES 466,230FUND BALANCE APPROPRIATED 500,000TOTAL 44,354,361TOURISM AUTHORITYEXPENDITURES 265,000REVENUES3 OCCUPANCY TAX 247,000JOHNSTON COUNTY 5o GROSS 13,000INTEREST INCOME 3,000MISCELLANEOUS INCOME 2,000TOTAL 265,000SCHOOL CAPITAL CONSTRUCTIONEXPENDITURESGENERAL CAPITAL OUTLAY 1,000,000CLEVELAND SCHOOL COP 765,480CONSTRUCTION RENOVATION 3,454,520TOTAL 5,220,000REVENUESFIRST 12o SALESTAX 300 855,000GENERAL FUND12oSALES TAX 100 285,000SECOND 12oSALESTAX 6001,710,000GENERAL FUND12oSALES TAX 400 1,140,000INTEREST 5,000GENERAL FUNDPROPERTYTAX 1,225,000TOTAL 5,220,000WATER AND SEWER CONSTRUCTION FUNDEXPENDITURES 125,505REVENUESCLAYTON REIMBURSEMENT 69,100KENLY REIMBURSEMENT 50,000BENSON REIMBURSEMENT 6,405TOTAL 125,505REVALUATION FUNDEXPENDITURERESERVE FOR REVALUATION 400,000REVENUESTRANSFER FROM GENERAL FUND 100,000FUND BALANCE APPROPRIATED 300,000TOTAL 400,000DEBT SERVICE FUNDEXPENDITURESSCHOOL PRINCIPAL 1,250,000SCHOOL INTEREST 416,200SCHOOL FEES 1,200ASCS BUILDING 89,385TOTAL 1,756,785579REVENUESTRANSFER FROM GENERAL FUND 1,756,785MENTAL HEALTH FUNDEXPENDITURESOPERATION OF CENTER 6,158,355REVENUES 392,600FEDERAL GOVERNMENT 462,570STATE GOVERNMENT 2,667,585TRANSFER FROM GENERAL FUND 990,105ABC - FIVE CENT PER BOTTLE TAX 14,715ABC PROFITS 4, 000FEES AND CHARGES 1,611,085INTEREST INCOME 31,500FUND BALANCE 376,795TOTAL 6,158,355COMMUNICATION FUNDEXPENDITURESOPERATION OF CENTER 257,345E -911 OPERATIONS 392,600TOTAL 649,945REVENUESKENLY 1,549FOUR OAKS 1,308PINE LEVEL 1,217PRINCETON 1,181MICRO 417JOHNSTON COUNTY FIRE ASSOCIATION 17,760JOHNSTON COUNTY RESCUE ASSOCIATION 33,600TRANSFER FROM GENERAL FUND 205,313ENHANCED 9 -1 -1 387,600TOTAL 649,945AGENCY FUNDSEXPENDITURESSPECIAL DISTRICT TAX 954,330MOTOR VEHICLE TAX 3,596,005TOTAL 4,550,335REVENUESSPECIAL DISTRICT TAX 954,330MOTOR VEHICLE TAX 3,596,005TOTAL 4,550,335AIRPORT AUTHORITY FUNDEXPENDITURESOPERATIONS 564,268CAPITAL COST 2,036,854TOTAL 2, 601,122REVENUESFEDERAL GRANTS STATE GRANTS TRANSFER FROM GENERAL FUND FEES AND SERVICES LOAN - HANGAR CONSTRUCTION TOTAL HOUSING ASSISTANCE PAYMENT PROGRAM FUNDEXPENDITURESPROGRAM COST REVENUESFEDERAL GOVERNMENT HUD 1,332,000 416,500 346,000 275,012 231, 6102, 601,1221,762,2751,762,275CONTINGENCY FUNDEXPENDITURESRESERVE FOR FUTURE AMENDMENTS REVENUESTRANSFER FROM GENERAL FUND JOB TRAINING PROGRAM FUNDEXPENDITURESPROGRAM COST REVENUESFEDERAL GOVERNMENT PUBLIC UTILITIES254,000254,000520,439520,439EXPENDITURESADMINISTRATION 164, 650SOLID WASTE 2,404,289WATER 1,191,022WASTE WATER 1, 670,555TOTAL 5,430,516REVENUESADMINISTRATION 164, 650SOLID WASTE FEES 2,011, 950TRANSFER FROM GENERAL FUND 392,339WATER FEES 1,191,022WASTE WATER FEES 1, 670,555TOTAL 5,430,516INTRAGOVERNMENTAL SERVICE PLANEXPENSESTELEPHONE OPERATIONS 322,140HOUSEKEEPING OPERATIONS 349,445TOTAL 671,585REVENUESFEES 671,585SECTION IT There is hereby levied a Tax Rate of eighty -nine 89 centsper one hundred dollars valuation of property listed for taxes as ofJanuary 1, 1994 This rate shall be levied entirely in the General FundThe Tax Rate is based on an estimated total valuation of property for thepurposes of taxation of 2,592,428,190 and an estimated collection rate of950SECTION III Schedule B Licenses shall be levied in accordance with theNorth Carolina Revenue ActSECTION IV Inspection Fees, Fire Code Fees, water sewer assessments andfees, and Environmental Sanitarian Fees shall be continued as per schedulein the Clerks OfficeSECTION V Landfill Tipping Fees shall be levied at a rate of 27 per tonfor solid waste generated in Johnston County The minimum fee for anyvehicle shall be 3 A rate of four times the inside rate shall be leviedfor all solid waste generated outside of Johnston County A Solid WasteEnforcement Officer is designated within the Sheriffs Department toenforce Solid Waste Laws, Rules and Regulations in Johnston County toensure compliance with Senate Bill 111 SECTION VI A fee of 35 per household shall be levied to all citizensin the county using the manned compaction sites and the landfill OnFebruary 1, 1995, the fee shall be 1750 for the balance of the fiscalyear A vehicle identification sticker must be purchased prior to use ofthe sites in the CountySECTION VII Salaries The following shall govern salary and wagecompensation for Fiscal Year 1994- 1995581A Pay PlanThere is hereby adopted a pay plan which includes an across the boardcost of living adjustment in the amount of 4 from the FY 93 -94 PayPlan and is applicable to all County employees The pay plan shallhave a range of 16 steps with each step divided into two equal partsB Salary AdjustmentsEach employees salary shall be examined and adjusted to ensure thatthe pay grade reflects the years of service, proficiency and qualityof work Each classification is to be continuously reviewed andadjustments instituted by the County Manager to make the plan fair forall classes of employeesSECTION VIII The Budget Officer is hereby authorized to transferappropriations within a fund as contained herein under the following conditionsas specified in North Carolina General Statute 159A The Budget Officer may transfer amounts between objects of expenditurewithin departments listed in this Ordinance without a reportB The Budget Officer may transfer amounts up to 5,000 betweendepartments of the same fund and reported as part of the monthlyfinancial statementsC The Budget Officer may not transfer amounts between funds nor from theContingency Fund without prior Board ActionSECTION IX Restricted Revenues The Finance Officer is hereby directed tofund appropriations which have specified revenues prior to funding with GeneralFund monies This is to include but not limited to Fines and Forfeitures, ABCprofits, Sales Tax, State and Federal Grants, and Forestry Revenues That anon - profit corporation be continued to issue obligations to finance the purchaseand or construction of fixed assets to included but not limited to utility linesand buildingsSECTION X School Capital Outlay Fund is hereby continued and is to be fundedthrough sales tax, property tax, fund balance, up to a total of 5,220,000SECTION XI Encumbrances All outstanding encumbrances from Prior FiscalYears are to be carried forward to Fiscal Year 1994 - 1995 All ProjectOrdinance appropriations are continued Operating and Capital Funds forJohnston County Community College not expended at the end of the fiscal yearshall be placed by JCCC in their Special Capital Outlay Account and used asmatch for State fundsSECTION XII Budget Control The Board of Commissioners in approving theBudget, have utilized to the fullest extent possible its revenue sources Overcollections of revenue or unanticipated revenue sources cannot be expected tomaterialize during the year It is therefore, of utmost importance, and theCounty Manager is hereby directed, to initiate steps to insure that the budgetas fixed herein is complied with The County Manager is further directed whereit appears that costs may possibly exceed budget appropriations, to first takesteps to contain costs by any necessary methods including reductions inservices, prior to requesting budget amendment action by the Board ofCommissionersSECTION XIII The Board of Commissioners hereby authorizes the Johnston CountyTax Administrator to collect taxes for the Towns of Clayton, Smithfield, PineLevel, Micro, Four Oaks, and Smithfield Downtown Development District incompliance with the contracts adopted by the various governing boards A chargeof two percent 20 of all taxes collected for the governmental units will bepayable to Johnston County for said billing and collection servicesSECTION XIV The Board of Commissioners hereby authorizes the TaxAdministrator to bill and collect taxes for the West Smithfield SanitaryDistrict and Whitley Heights Sanitary District and for the Fire Departmentslisted below and to charge a uniform fee of two percent 20 of all taxescollected on their behalfArcher Lodge Fire District 8 centsBanner Fire District 5 centsBentonville Fire District 7 centsBeulah Kenly Fire District 3 cents582Boon Hill Princeton Fire District 5centsBlackmons Crossroads Fire District 6centsBrogden Fire District 8centsClaytex 4centsCorinth Holder Fire District 8centsElevation Fire District 8centsMcLemore- Cleveland Fire District 5centsMeadow Fire District 6centsMicro Fire District 8centsNahunta Fire District 6centsNewton Grove Fire District 5centsOakland Fire District 5centsONeals- Antioch Fire District 8centsPI -LE 6centsSelma 8centsShoeheel 8centsSmithfield 8centsStrickland Crossroads Fire District 7centsThanksgiving 6centsWest Johnston Fire District 6centsWilsons Mills Fire District 6centsWynn Four Oaks Fire District 6cents50 -210 Fire District 7centsThe above amounts are per one hundred dollar valuation of property listed fortaxes as of January 1, 1994, located within these Special Fire DistrictsThe Board of Commissioners hereby appropriates to the Special Fire Districts,sums collected for the use by the Special Fire Districts in such manner and forsuch expenditures as is permitted by law from the proceeds of the tax levyThe ORDINANCE being duly passed and adopted this 20th day of June, 1994JOHNSTON COUNTY BOARD OF COMMISSIONERSNorman C Denning, ChairmanJoyce H Ennis, Clerk to the BoardThe Chairman thanked County Manager, Richard B Self, for the excellent Proposed Budget hepresented this yearCommissioner James W Cash stated he was not satisfied with the schools allocation; however,he noted that until the State resumes responsibility for operating expenses, the Countys choices andopportunities are limitedCommissioner Jerry F Wood voiced appreciation to the Manager, his staff and department headsfor the good job they are doingThere being no further comments, Commissioner Frank B Holding moved the Board adjournCommissioner John M Booker seconded the motion which carried by unanimous voteNorman C Denning, ChairmanJoyce H Ennis, ClerkDetailsAnnotationsEntry PropertiesModified11192013 15501 PMCreated4162003 95323 AMTemplateMinutesFieldsMinutes - TypeRecessedMinutes - Date6201994Book19