May 5, 1995 - 8:30 AM - County Board of Commissioners Meeting Minutes (Recessed)

May 5, 1995The Johnston County Board of Commissioners resumed regular sessionFriday, May 5, 1995, at 830 oclock am in the Commissioners Room, JohnstonCounty Courthouse Annex, Smithfield, North Carolina, with the followingmembersPresent Norman C Denning, Chairman, Dr John M Booker, ViceChairman, James W Cash, Jerry F Wood, DDS, Cecil MMassengill, Eleanor N Creech and Cookie PopeAbsent NoneAlso Present Richard B Self, County Manager,and Joyce H Ennis, Clerk to theBoardThe Chairman called the meeting to order and the following business wastransacted1 Award of Bids Johnston County Water PlantBid Opening - March 9, 1995 at 200 pmThe Board reviewed the following bids received for construction of theJohnston County Water Treatment FacilitiesDIVISION I- GENERAL CONTRACT Base BidsProcessCrowder Const, Raleigh NC 8,038,174T A Loving Co, Goldsboro, NC8,398,400Dellinger, Inc, Monroe, NC 8,626,543English Const, Lynchburg, VA8,659,000State Utility Contr,Monroe, N 8,849,900AlternateN Process B Alt A Alt B8,207,650 7,989,133 8,158,6098,398,400 8,263,400 8,263,4008,873,679 8,541,543 8,788,6798,573,000 8,559,000 8,483,0008,859,900 8,843,900 8,844,900DIVISION II - ELECTRICAL CON3MAOTls Deduct AmountsPitt Electric, Inc, Greenville, NC1,069,620 1,070,980 830 830Watson Elec Const, Wilson, NC1,255,196 1,270,146 4,800 4,800L Js Electric Co, Elm City, NC1,331,3611,338,740 -0- -0-DIVISION III - MECHANICAL CONTRACTSouthern Piping, Raleigh, NC 187,876187,8764,1204,120Central Heating AC, Kinston 202,868202,8684,8664,866Crowder Const, Raleigh, NC 283,600303,6005,0005,000Atlantic Coast Mech, Raleigh, NC297,700297,7004,6674,667DIVISION IV - PLUMBING CONTRACTKipco Piping, Kinston, NC 135,600135,6005,9005,900Quality Plumb Heat, Goldsboro, NU50,190148,190-0--0-Atlantic Coast Mech, Raleigh, NC176,000176,0004,0604,060Crowder Const, Raleigh, NC 228,000228,000-0--0-SINGLE PRIME BIDS Base BidAlternate BidCrowder Cons, Raleigh, NC 9,703,256 9,880,071 8,780,027 9,832,030TA Loving, Goldsboro, NC 10,068,40010,068,400 9,913,400 9,913,400WATER TRANSMISSION LINES AND FORCE MAIN IMPROVEMENTSBase Bid Base BidDeduct AltMcMahan Brothers, W Columbia, SC 1,738,15800 1,643,21200Buckeye Const, Canton, NC 1,872,35507 1,748,52137•Charles B Gordon Const, Clayton, NC 1,899,00000 1,790,49200T A Loving, Goldsboro, NC1,908,997501,792,21250State Utility Contr, Monroe, NC1,911,502501,805,25250Billings Garrett, Raleigh, NC1,915,009001,785,65400Howard Man Group, Greensboro, NC1,924,477501,780,11250Sanford Grading Co, Gulf, NC1,967,625691,864,43819Tim Broome, Engineer with McKim and Creed, discussed the bids with theBoard He referenced the discussion at the May 1 meeting, during which heexplained the original bids were negotiated downward to come under budget Herecommended the following negotiated bids be accepted and contracts awarded Hefurther recommended the County Manager be authorized to have a non-bindingagreement with the major contractors and engineer to keep the lines ofcommunication open and work together to explore every avenue for savings to theCounty and to work out any problems as they ariseRECOMMENDED General ContractBidCrowder Const, Morrisville, NCElectrical ContractPitt Electric Co, Greenville, NCMechanical ContractSouthern Piping Co, Raleigh, NCPlumbing ContractKipco Piping, Inc, Kinston, NCPipelines-Transmission LinesMcMahan Brothers Pipeline, Inc,Negotiated or Adjusted5,880,000692,000112,15175,027W Columbia, SC 1,319,364Following discussion, Commissioner Jerry F Wood moved the Board awardcontracts for the construction of the Johnston County Water Treatment Plant asrecommended and adopt the following project ordinance and budget amendment,subject to approval of the revised construction documents by the Division ofEnvironmental Health and Department of Insurance Commissioner Wood furthermoved the Board authorize the County Manager to participate in a non-bindingagreement with the major contractors and engineer to assure that this project iscarried out as smoothly as possible Commissioner Cecil M Massengill secondedthe motion which carried by unanimous votePROJECT ORDINANCECONSTRUCTIONDivision I - Crowder Construction5,880,000Division II - Pitt Electric Co697,000Division III - Southern Piping Co112,151Division IV - Kipco Piping, Inc75,027Pinelines - McMahan Brothers Pipeline1,319,364SUBTOTAL CONSTRUCTION8,083,542Construction Contingency202,458Technical ServicesBasic Engineering624,400Resident Observation55,100Wetlands Permitting4,500Material Testing20,000SUBTOTAL TECHNICAL SERVICES704,000Allowance for Laboratory Furnitureand Equipment40,000Easements40,000Legal and Administrative Costs330,000TOTAL PROJECT COSTS9,400,000MHrelBUDGET AMENDMENTExpenditure Increase20 42900400 Legal and Professional330,00020 42900450 Technical Services704,00020 42901000 Easements40,00020 42901800 Construction Costs8,083,54220 42902000 Laboratory Furn Equipment 40,00020 42905700 Contingency202,458TOTAL9,400,000Revenue Increase20 31902600 Bank Loan - Southern Bank3,100,00020 31902700 State of NC - Loan3,000,00020 31902800 State of NC - Loan3,000,00020 31900800 General Fund Transfer300,000TOTAL9,400,0002 Budget Amendment - Public UtilitiesUpon motion by Commissioner James W Cash, seconded by CommissionerJohn M Booker and carried by unanimous vote, the Board approved the followingbudget amendment reimbursing I-4042 Associates for revenues collected fromwastewater feesExpenditure Increase6873357600 I-4042 Reimbursement 98,73000Revenue Increase6837140006 Capacity Fee - I-4042 98,730003 Proclamation - React Month - May, 1995Upon a motion by Commissioner Eleanor N Creech, seconded byCommissioner Cookie Pope and carried by unanimous vote, the Board adopted thefollowing proclamationPROCLAMATIONWHEREAS, through REACT Radio Emergency Associated CommunicationsTeams over 8,000 people participate as volunteers to provide highway safety andemergency communications using their own two-way radios in their communities;andWHEREAS, the Johnston County area is fortunate in having a local unitknown as Johnston County REACT Team 2804, which has served well in manycivic endeavors, and sponsor Highway Safety Breaks, andWHEREAS, REACTs cumulative efforts, result in the saving of many livesannually, through the greater speed with which medical aid reaches an accidentscene, and better communications provided in time of natural disasters, andprovides refreshments to weary drivers during Safety BreaksNOW THEREFORE, the Johnston County Board of Commissioners dohereby designate the month of May, 1995 as REACT MONTH in Johnston Countyand encourage Johnston County citizens to recognize the local react groups and thesignificant contribution they make to the welfare of the communityProclaimed this the 1st day of May, 19954 Smithfield ETJ DiscussedThe Board discussed Smithfields proposed ETJ expansion with TownManager, Ron OwensFollowing discussion, the Board agreed to consider the request and make adecision within the next 60 daysFAAW5 HopewellPiseah Meter Vault SiteUpon a motion by Commissioner Jerry F Wood, seconded by CommissionerJohn M Booker and carried by unanimous vote, the Board authorized the CountyManager to take whatever steps are necessary, including condemnation, to find asite for the Hopewell Pisgah Water District meter vault, which will need to belocated in the vicinity of Hwy 301 South near the intersection of SR 1343, PackingPlant Road6 Legislative BriefinHaving attended the Legislative Briefing held by the Association of CountyCommissioners on May 3, 1995, County Manager, Richard B Self, outlined thevarious bills in the General Assembly, which will affect County Government7 Water and Sewer Lines - Need for County PoliciesCommissioner Jerry F Wood pointed out that with the growth and otherchanges in the County, the Board needs to establish policies on developer installedwater lines, in relation to size of lines and tap-on requirements CommissionerCecil M Massengill agreed and noted sewer lines need to be addressed alsoFollowing discussion Commissioner Jerry F Wood moved the County askEngineer, Tim Broome, to provide for the Boards consideration some policystatements concerning water and sewer lines based on the current status andpotential growth in the various areas of the CountyCommissioner Cookie Pope seconded the motion which carried by unanimousvoteThere being no further business, Commissioner Cookie Pope moved theBoard adjourn Commissioner James W Cash seconded the motion which carriedby unanimous voteNorman C Denning, ChairmanJoyce H Ennis, ClerkDetailsAnnotationsEntry PropertiesModified11192013 25127 PMCreated4152003 92614 AMTemplateMinutesFieldsMinutes - TypeRecessedMinutes - Date551995Book20