June 17, 1996 - 7:00 PM - County Board of Commissioners Meeting Minutes (Recessed)

June 17, 1996The Johnston County Board of Commissioners resumed regular session on Monday, June 17,1996, at 700 oclock pm, in the Commissioners Room, Johnston County Courthouse Annex, Smithfield,North Carolina, with the following membersPresent Norman C Denning, Chairman, John M Booker, Vice Chairman, James W Cash, JerryF Wood, Eleanor N Creech, Cecil M Massengill and Cookie PopeAbsent NoneAlso Present Richard B Self, County Manager, and Joyce H Ennis, Clerk to the BoardThe Chairman called the meeting to order and the following business was transacted1 Wilsons Mills Water District - Introduction of Bond OrderUpon a motion by Commissioner John M Booker, seconded by Commissioner Eleanor N Creechand carried by unanimous vote, the Board recessed regular session to sit as the Wilsons Mills WaterDistrict BoardCommissioner John M Booker introduced the following Bond Order, the title of which was readBOND ORDER AUTHORIZING THE ISSUANCE OF GENERAL OBLIGATION BONDSOF THE WILSONS MILLS WATER DISTRICT IN THE MAXIMUM AGGREGATEPRINCIPAL AMOUNT OF 1,100,000 FOR THE PURPOSE OF FINANCING, IN PART,THE ACQUISITION, CONSTRUCTION, AND EQUIPPING OF A WATER SYSTEM INTHE DISTRICTWHEREAS The Board of Commissioners of Johnston County the Board acting as thegoverning body of the Wilsons Mills Water District the District has decided to pursue the issuance ofgeneral obligation bonds in the maximum aggregate principal amount of 1,100,000 under the LocalGovernment Bond Act the Act to finance, in part, the acquisition, construction, equipping of a watersystem in the District; andWHEREAS The Board has filed an application with the Local Government Commission ofNorth Carolina for approval of such bonds as required by the Act;BE IT ORDERED BY THE BOARD OF COMMISSIONERS OF JOHNSTON COUNTYACTING AS THE GOVERNING BODY OF THE WILSONS MILLS WATER DISTRICT1 It is hereby determined necessary and expedient for the District to borrow money, and thereis hereby authorized to be issued general obligation bonds of the District for the purpose of providingmoney, to finance, in part, the acquisition, construction, and equipping of a water system in the District2 The bonds shall be in an aggregate principal amount not to exceed a maximum of 1,100,0003 The bonds shall be general obligations of the District for the payment of principal of andinterest on which its full faith and credit shall be irrevocably pledged and taxes will be levied in an amountsufficient to pay the principal of and interest on the bonds4 A sworn statement of debt has been filed with the Clerk to the Board pursuant to G S § 159-55 and is open to public inspection5 This Bond Order will take effect when approved by the voters of the District pursuantto G S § 159 -61Commissioner John M Booker then introduced the following resolution the title of which wasreadRESOLUTION PROVIDING FOR PUBLIC HEARING ON BOND ORDER FOR 1,100,000GENERAL OBLIGATION BONDS AND PUBLICATION OF BOND ORDERAND NOTICE OF HEARING AND OTHER ACTIONWHEREAS There has been introduced to the Board of Commissioners of Johnston Countyacting as the governing body ofthe Wilsons Mills Water District a Bond Order entitled, BOND ORDERAUTHORIZING THE ISSUANCE OF GENERAL OBLIGATION BONDS OF THE WILSONSMILLS WATER DISTRICT IN THE MAXIMUM AGGREGATE PRINCIPAL AMOUNT OF1,100,000 FOR THE PURPOSE OF FINANCING, IN PART, THE ACQUISITION,CONSTRUCTION, AND EQUIPPING OF A WATER SYSTEM IN THE DISTRICT; and338WHEREAS G S § 15 9-5 4 provides there shall be a public hearing on the Bond Order and G S§ 159 -56 provides for publication of the Bond Order and notice of hearing;NOW, THEREFORE, the Board of Commissioners of Johnston County, meeting in regularsession at Smithfield, North Carolina, on June 17, 1996, do the followingBE IT RESOLVED BY THE BOARD OF COMMISSIONERS OF JOHNSTON COUNTYACTING AS THE GOVERNING BODY OF THE WILSONS MILLS WATER DISTRICT1 A public hearing on the Bond Order shall be held at 1000 am in the Commissioners MeetingRoom in the Johnston County Courthouse Annex, Smithfield, North Carolina on July 1, 19962 The Clerk to this Board of Commissioners shall cause the Bond Order, with a statementappended in form described by G S § 159 -56, to be published in The Smithfield Herald3 The County Manager is hereby designated to file the statement of debt required by G S§ 159 -554 The completed form of application to the Local Government Commission with respect to theproposed bonds is hereby approved5 This resolution shall take effect immediatelyCommissioner John M Booker moved the passage ofthe foregoing resolution and CommissionerCecil M Massengill seconded the motion, and the resolution was passed by the following voteAyes Norman C Denning, John M Booker, James W Cash, Jerry F Wood, Eleanor NCreech, Cecil M Massengill, and Cookie PopeNays NoneNot Voting NoneThe following Resolution was then introducedWATER DISTRICT PRELIMINARY FINDINGSWHEREAS, it has been proposed that the Wilson Mills Water District issue bonds to providefor a water distribution system; andWHEREAS, the Board is in general agreement with the necessity of such bond issue and hasdecided to pursue the issuance of general obligation bonds in the maximum aggregate principal of1,200,000 for Wilson Mills Water Districts under the Local Government Bond Act the Act tofinance, in part, the acquisition, construction, installation and equipping of a water distribution system;andWHEREAS, this Board desires to make appropriate provisions for its pursuit;NOW, THEREFORE the Board of Commissioners of JOHNSTON County and the WaterDistrict on June 17, 1996, does the followingThe Board of Commissioners of JOHNSTON County and the Water District makes the followingfindings of fact1 The project provides for residential water lines to be installed in the District to enhancethe quality of life of its citizen2 The project is necessary and expedient because the system will replace inadequate wellsand promote the public health3 The amount of bonds is adequate for the proposed project based upon preliminaryengineering reports prepared by the firm of McKim and Creed of Cary in conjunct with the RuralEconomic and Community Development Agency4 Facts supporting the conclusion that debt management policies have been carried out incompliance with the law and reasonable assurances that compliance with the law will henceforth becarried out area The Local Government Commission has taken no action against the County or theDistrictb Neither the County nor the District has defaulted on any debtsC The County has received unqualified audit reports over the past yearsd The County and the District follow the debt management guidelines of the NorthCarolina Local Government Commission5 Facts supporting the conclusion that budgetary and fiscal management policies have been carriedout in compliance with the law and reasonable assurances that compliance with the law will henceforthbe carried out area The Local Government Commission has taken no actions against the County or theDistrictb The Countys annual audit is performed by a certified public accountant are unqualifiedC The County and the district follows the fiscal management guidelines of the LocalGovernment Commission3396 The estimated property tax to pay the debt is 0 in Wilson Mills Water District Based onRECDs guidelines, the entire debt will be managed within the water rates charged to the consumers Theaverage water bill will range from 21 to 30 per month based on grants from RECDTHEREFORE, BE IT RESOLVED BY THE BOARD OF COMMISSIONERS OFJOHNSTON COUNTY AND THE WILSON MILLS WATER DISTRICT THAT7 The Chairman and the County Manager, or either of them, are hereby designated as therepresentatives of the County and the District to file an application for approval of the bonds with theLocal Government Commission8 The Board hereby confirms its earlier decision to employ Hunton and Williams as bond counselfor the County and the District in the authorization and issuance of the bonds9 This Resolution shall take effect immediatelyCommissioner John M Booker moved the passage of the foregoing Resolution, CommissionerCecil M Massengill seconded the motion, and the Resolution was passed by the following voteAyes Commissioners Norman C Denning, John M Booker, James W Cash, Jerry F Wood,Eleanor N Creech, Cecil M Massengill and Cookie PopeNays NoneNot Voting NoneUpon a motion by Commissioner John M Booker, seconded by Commissioner Eleanor N Creechand carried by unanimous vote, the Board adjourned as the Wilsons Mills Water District Board andresumed regular session2 Clavton Water District - Introduction of Bond OrderUpon a motion by Commissioner John M Booker, seconded by Commissioner Eleanor N Creechand carried by unanimous vote, the Board recessed regular session to sit as the Clayton Water DistrictBoardCommissioner James W Cash introduced the following Bond Order, the title of which was readBOND ORDER AUTHORIZING THE ISSUANCE OF GENERAL OBLIGATION BONDSOF THE CLAYTON WATER DISTRICT IN THE MAXIMUM AGGREGATE PRINCIPALAMOUNT OF 4,200,000 FOR THE PURPOSE OF FINANCING, IN PART, THEACQUISITION, CONSTRUCTION, AND EQUIPPING OF A WATER SYSTEM IN THEDISTRICTWHEREAS The Board of Commissioners of Johnston County the Board acting as thegoverning body of the Clayton Water District the District has decided to pursue the issuance of generalobligation bonds in the maximum aggregate principal amount of 4,200,000 under the Local GovernmentBond Act the Act to finance, in part, the acquisition, construction, equipping of a water system in theDistrict; andWHEREAS The Board has filed an application with the Local Government Commission ofNorth Carolina for approval of such bonds as required by the Act;BE IT ORDERED BY THE BOARD OF COMMISSIONERS OF JOHNSTON COUNTYACTING AS THE GOVERNING BODY OF THE CLAYTON WATER DISTRICT1 It is hereby determined necessary and expedient for the District to borrow money, and thereis hereby authorized to be issued general obligation bonds of the District for the purpose of providingmoney, to finance, in part, the acquisition, construction, and equipping of a water system in the District2 The bonds shall be in an aggregate principal amount not to exceed a maximum of 4,200,0003 The bonds shall be general obligations of the District for the payment of principal of andinterest on which its full faith and credit shall be irrevocably pledged and taxes will be levied in an amountsufficient to pay the principal of and interest on the bonds4 A sworn statement of debt has been filed with the Clerk to the Board pursuant to G S § 159-55 and is open to public inspection5 This Bond Order will take effect when approved by the voters of the District pursuant to GS § 159 -61Commissioner James W Cash then introduced the following resolution the title of which was read340RESOLUTION PROVIDING FOR PUBLIC HEARING ON BOND ORDER FOR4,200,000 GENERAL OBLIGATION BONDS AND PUBLICATION OF BOND ORDERAND NOTICE OF HEARING AND OTHER ACTIONWHEREAS There has been introduced to the Board of Commissioners of Johnston County actingas the governing body of the Clayton Water District a Bond Order entitled, BOND ORDERAUTHORIZING THE ISSUANCE OF GENERAL OBLIGATION BONDS OF THE CLAYTONWATER DISTRICT IN THE MAXIMUM AGGREGATE PRINCIPAL AMOUNT OF 4,200,000 FORTHE PURPOSE OF FINANCING, IN PART, THE ACQUISITION, CONSTRUCTION, ANDEQUIPPING OF A WATER SYSTEM IN THE DISTRICT; andWHEREAS GS § 159 -54 provides there shall be a public hearing on the Bond Order and GS § 159-56 provides for publication of the Bond Order and notice of hearing;NOW, THEREFORE, the Board of Commissioners of Johnston County, meeting in regular sessionat Smithfield, North Carolina, on June 17, 1996, do the followingBE IT RESOLVED BY THE BOARD OF COMMISSIONERS OF JOHNSTON COUNTYACTING AS THE GOVERNING BODY OF THE CLAYTON WATER DISTRICT1 A public hearing on the Bond Order shall be held at 1000 am in the Commissioners MeetingRoom in the Johnston County Courthouse Annex, Smithfield, North Carolina on July 1, 19962 The Clerk to this Board of Commissioners shall cause the Bond Order, with a statementappended in form described by G S § 159 -56, to be published in The Smithfield Herald3 The County Manager is hereby designated to file the statement of debt required by GS§ 159 -554 The completed form of application to the Local Government Commission with respect to theproposed bonds is hereby approved5 This resolution shall take effect immediatelyCommissioner James W Cash moved the passage of the foregoing resolution and CommissionerJohn M Booker seconded the motion, and the resolution was passed by the following voteAyes Norman C Denning, John M Booker, Jerry F Wood, James W Cash, Eleanor N Creech,Cecil M Massengill, and Cookie PopeNays NoneNot Voting NoneThe following Resolution was introducedWATER DISTRICTS PRELIMINARY FINDINGSWHEREAS, it has been proposed that the Clayton Water District issue bonds to provide for awater distribution system; andWHEREAS, the Board is in general agreement with the necessity of such bond issue and hasdecided to pursue the issuance of general obligation bonds in the maximum aggregate principal of1,200,000 for Clayton Water District under the Local Government Bond Act the Act to finance, inpart, the acquisition, construction, installation and equipping of a water distribution system; andWHEREAS, this Board desires to make appropriate provisions for its pursuit;NOW, THEREFORE the Board of Commissioners of JOHNSTON County and the Water Districton June 17, 1996, does the followingThe Board of Commissioners of JOHNSTON County and the Water District makes the followingfindings of fact1 The project provides for residential water lines to be installed in the District to enhance thequality of life of its citizen2 The project is necessary and expedient because the system will replace inadequate wells andpromote the public health3 The amount of bonds is adequate for the proposed project based upon preliminary engineeringreports prepared by the firm of McKim and Creed of Cary in conjunct with the Rural Economic andCommunity Development Agency4 Facts supporting the conclusion that debt management policies have been carried out incompliance with the law and reasonable assurances that compliance with the law will henceforth be carriedout area The Local Government Commission has taken no action against the County or the Districtb Neither the County nor the District has defaulted on any debtsc The County has received unqualified audit reports over the past yearsd The County and the District follow the debt management guidelines of the North CarolinaLocal Government Commission3415 Facts supporting the conclusion that budgetary and fiscal management policies have been carriedout in compliance with the law and reasonable assurances that compliance with the law will henceforth becarried out area The Local Government Commission has taken no actions against the County or the Districtb The Countys annual audit is performed by a certified public accountant are unqualifiedc The County and the district follows the fiscal management guidelines of the Local GovernmentCommission6 The estimated property tax to pay the debt is 0 in Clayton Water District Based on RECDsguidelines, the entire debt will be managed within the water rates charged to the consumers The averagewater bill will range from 21 to 30 per month based on grants from RECDTHEREFORE, BE IT RESOLVED BY THE BOARD OF COMMISSIONERS OF JOHNSTONCOUNTY AND THE CLAYTON WATER DISTRICT THAT7 The Chairman and the County Manager, or either of them, are hereby designated as therepresentatives of the County and the District to file an application for approval ofthe bonds with the LocalGovernment CommissionThe Board hereby confirms its earlier decision to employ Hunton and Williams as bond counselfor the County and the District in the authorization and issuance of the bonds9 This Resolution shall take effect immediatelyCommissioner James W Cash moved the passage ofthe foregoing Resolution, Commissioner JohnM Booker seconded the motion, and the Resolution was passed by the following voteAyes Commissioners Norman C Denning, John M Booker, James W Cash, Jerry F Wood,Eleanor N Creech, Cecil M Massengill and Cookie PopeNays NoneNot Voting NoneUpon a motion by Commissioner John M Booker, seconded by Commissioner Jerry F Wood andcarried by unanimous vote, the Board adjourned as the Clayton Water District Board and resumed regularsession3 Surplus Property - Sheriffs Department Wrecked VehicleCounty Manager, Richard Self, informed the Board that one of the patrol vehicles was involvedin an accident recently The driver of the other car was at fault, and the insurance company is offering asettlement, but has included the stipulation that the wrecked vehicle be turned over to them The car wasa 1992 Ford with over 100,000 miles and was due for replacement in the upcoming fiscal yearFollowing discussion, Commissioner Cecil M Massengill moved the following wrecked vehiclebe declared surplus and turned over to the insurance company in settlement of a claim Commissioner JohnM Booker seconded the motion, which carried by unanimous vote 1992 Ford Crown Victoria VIN2FACP720NX2187814 Budget Amendments ApprovedUpon a motion by Commissioner Eleanor N Creech, seconded by Commissioner Jerry F Woodand carried by unanimous vote, the Board approved the following budget amendmentsA Water PurchasesExpenditure Increase - Wholesale water revenues to offset water purchase for Smithfield67 7820 4525 Water Purchases - Smithfield 80,000Revenue Increase67 7850 36167 Wholesale Water 80,000B Vehicle TaxExpenditure Increase - Over Collection on Vehicle Taxes55 66506019Meadow Fire District10055 66506020Elevation Fire District1,40055 66506022Micro Fire District10055 66506030Shoeheel Fire District10055 66506040Town of Kenly500E555 60506042Town of Clayton50055 60506043Town of Benson500TOTALTOTAL3,200Revenue Increase50 660031205 Blackmons Crossroads Fire District55 665031210Meadow Fire District10055 665031211Elevation Fire District1,40055 6650 31213Micro Fire District10055 665031221Shoeheel Fire District10055 665031333Town of Kenly50055 665031331Town of Clayton50055 665031330Town of Benson500TOTAL3,200C Tax DistrictsExpenditure Increase - Over collections on Fire Districts50 66006014 Blackmons Crossroads Fire District20050 66001016 Brogden Fire District35050 66006022 Micro Fire District200TOTAL750Revenue Increase50 660031205 Blackmons Crossroads Fire District20050 660031207 Brogden Fire District35050 660031213 Micro Fire District200TOTAL750D Emergency ManagementExpenditure Increase - Contribution from Selma Petroleum Mutual Aid Co -op10 53001410 Training 600Revenue Increase460033099 Miscellaneous Revenue 600Mental Health - Additional State Fds and Decrease in Federal FdsExpenditure IncreaseSupplies MaterialsFixed Charges OtherCapital OutlayContracts, Grants, Other SubsidiesExpenditure DecreasePersonal ServicesCurrent Obligations ServicesRevenue IncreaseState FundsRevenue DecreaseFederal FundsAward of Bids - Glendale - Kenly Elementary20,53171,50037,37230,3085,420TOTAL 14,68258,63343,951TOTAL 14,682342The Board reviewed the following bids received on June 13, 1996, for construction ofthe Glendale -Kenly Elementary SchoolGENERAL CONSTRUCTIONBase Bid Alt G -1 Alt G -2 Alt G -3 Alt G -4 Alt G -5American South General Const, Sanford, NC3,744,000 +31,350 +75,481 +24,530 +72,320 - 74,400Barnhill Contracting, Tarboro, NC3,720,000 +26,000 +72,000 +48,000 +78,000 - 60,000343Davidson - Jones - Beers, Raleigh, NC3,637,700 +26,300 +72,100 +49,100 +72,900 - 60,300J W Grand, Inc, Raleigh, NC3,810,000 +25,700 +53,300 +48,000 +72,000 - 64,500J MThompson Co, Cary, NC3,766,000 +25,000 +74,000 +47,000 +65,000 - 56,000PLUMBING CONSTRUCTIONBASE BIDAlt P -1ABC Plumbing326,584No ChangeB B Industrial Maint, Macclesfield, NC275,000No ChangeBradburn Plumbing, Durham, NC255,455No ChangeBraxton Britt Plumbing, Wilson, NC234,000No ChangeKipco Piping, Inc, Kinston, NC355,597No ChangeSouthern Piping Co, Wilson, NC264,000+1,200HVAC CONSTRUCTIONBASE BID ALT M -la ALT M -lb ALT M -lcHenry Baker Heating Co, Inc, Wilson, NC831,000 +133,000 +147,000 +119,000Central Heating Air Condition, Kinston, NC747,470 No Bid +175,000 +129,250Southern Piping, Inc788,000 +131,000 +135,000 +93,400ELECTRICAL CONSTRUCTIONBASE BID ALT E -1H L Electric, Garner, NC616,297 - 8,462Pitt Electric, Inc, Greenville, NC598,000 - 8,800Triple R Electric, Inc Kinston, NC641,400 - 7,900Watson Electrical Const, Wilson, NC705,366 - 8,853Alt P -2-950- 1,228- 2,276- 5,000- 4,052- 1,700ALT M -Id ALT M -le ALT M -If+126,000 +121,000 - 17,000+115,275 +121,050 - 11,000+88,000 +109,000 - 11,000ALT E -2 ALT E -3- 23,760 +2,821- 40,000 +3,100- 37,000 +6,200- 41,303 +3,000Tom I Davis, Deputy Superintendent of Schools, explained the Board of Education has met andrecommended the following award of bidsGeneral Contract Davidson Jones Beers, Raleigh - Base Bid, Alt G -1 and G -3 in total amount of3,713,000Plumbing Contract Braxton Britt Plumbing, Wilson - Base Bid and no cost Alt P -1 in total amountof 234,000HVAC Contract Central Heating and Air Conditioning, Kinston - Base Bid and alternate for energymanagement control systems not to exceed 115,275 - total amount not to exceed 862,975Electrical Contract Pitt Electric, Greenville, NC - Base bid, deduct Alt E -2 and Alt E -3 in totalamount of 561,100The Board of Education also recommended establishing a contingency of 5 of total constructioncost Total Contract cost plus contingency 5,371,175 Mr Davis explained there was only one bid on theKitchen Equipment Contract, which will be rebidKay Carroll, Chairman of the Board of Education, pointed out this is the first project bid since theSchool Board has implemented the new uniform standard design for school buildings He stated his boardwas very pleased with the bid prices344Following discussion, Commissioner Jerry F Wood moved the Board award the following bids forthe construction of the Glendale -Kenly Elementary School project as recommended by the School BoardCommissioner Eleanor N Creech seconded the motion, which carried by unanimous voteDavidson Jones Beers, Raleigh - General Contract 3,713,000Braxton Britt Plumbing, Wilson - Plumbing Contract 234,000Central Heating Air, Kinston - HVAC Contract Not to Exceed 862,975Pitt Electric, Greenville - Electrical Contract 561,1006 Budget SessionA Sheriffs DepartmentSheriff Freddy Narron asked the Board for six additional officers to handle the work load in hisdepartment Sheriff Narron stated the growth in the County has made it impossible for his staff to coverthe law enforcement needs He spoke of the approximately 500 calls that come in each day, most of themlooking for service and expecting response He pointed out that Johnston County is within the top 10counties in size and the top five in growth, but in relation to the number of law enforcement personnel, itis near the bottomSheriff Narron stated he counted 69 new businesses at the I -4042 interchange alone, and thedemands on his office are more than they can stand The response time is worse today than last year, andin his opinion, his department is in a crisis situation He pointed out the huge liability the County has whenthe law enforcement can not respond in a reasonable time He spoke of the time frame which is required forserving papers, and the fact that he simply does not have enough people in that capacityDistrict Attorney, Tom Lock, supported the Sheriffs request He noted that, in his opinion, theCountys detective unit is the best around, but there is a limit as to how much they can do with their limitedresourcesChief Deputy, Ken Smith, affirmed the need for additional personnel, as did Deputy WendyDaughtryLarry Massengill, who works with rescue operations in the County, stated, in his opinion, theprimary concern in the County is personal safety He asked the Board to seriously consider SheriffNarronsrequestsB Health DepartmentDr Leonard Woodall, Health Department Director, stated the growth in the County has affected hisdepartment, also He referenced the need for an additional soil scientist for environmental health and anotheranimal control officerC Council on AgingDonna Creech, Executive Director of Council on Aging, spoke briefly about the activities at Councilon Aging and the affect a larger older population is having on her agency She also informed the Boardthat the Consolidated Transportation program, which her agency oversees, is working well in providingtransportation for all human service agencies in the County She thanked the Board for their help in the pastand asked for their continued supportD Tax DepartmentThe County Manager informed the Board that Sterling Hancock, Tax Administrator, was not welland unable to attend the meeting On behalf of Mr Hancock, the County Manager informed the Board thatthe Tax Department is requesting an additional tax clerkThe Board discussed the many requestsCommissioner John M Booker stated he would like to see a line item budget from the schools sothat he can better understand what is being asked of the County He noted the Commissioners used to getthis type of school budget, which in his opinion, made it easier to see their needs345Commissioner Booker moved the Board formally request a line -by- line current expense budgetfrom the schools showing both local and state funding, and a comparison budget from last year Followingdiscussion, Commissioner Booker withdrew his motionChairman Carroll responded that he would be glad to ask Dan Jones with School Finance to providethis information to the County It was suggested this be sent to the County Managers attention and thatMr Jones be made available to answer any questions about the budgetThere being no further business, Commissioner John M Booker moved the Board recess until 700pm Wednesday, June 19, 1996Norman C Denning, ChairmanJoyce K Ennis, ClerkDetailsAnnotationsEntry PropertiesModified11192013 14956 PMCreated492003 90209 AMTemplateMinutesFieldsMinutes - TypeRecessedMinutes - Date6171996Book20