March 27, 1997 - 8:00 AM - County Board of Commissioners Meeting Minutes (Recessed)

March 27, 1997The Johnston County Board of Commissioners resumed regular session Thursday, March 27, 1997,at 8 oclock am in the Commissioners Room, Johnston County Courthouse Annex, Smithfield, NorthCarolina, with the following membersPresent Norman C Denning, Chairman, James W Cash, Vice Chairman, Jerry F Wood,DDS, Eleanor N Creech, Cookie Pope, Thomas M Moore and James H Langdon, JrAbsent NoneAlso Present Richard B Self, County Manager, and Joyce H Ennis, Clerk to the BoardThe Chairman called the meeting to order and the following business was transacted1 Award of Bids - Construction of Hospital Emergency Room and New Health DepartmentBid Opening March 13, 1997 at 200 pm - Rebid Opening March 20, 1997 at 800 amThe Board reviewed the following bids received for the Johnston Memorial Hospital EmergencyFacility and County Health Department projectBIDBase BidBase BidCombinedPACKAGEBIDDERADDRESSPublic HealthEmergencyTotalAlt #1Alt#2IA- GENERAL TRADES0Centex Rodgers Construction CoNashville, TN 37214273,000293,500566,500NANA211- LANDSCAPING0Bradley CorpSmithfield, NC 27577156,00032,700188,700NANA313- CONCRETE WORK0Bradley CorpSmithfield, NC 27577307,800226,500534,300NA28,900Duracon, IncMorrisville, NC 27560232,847223,905456,752BlankBlank3C- LW INSULATING CONCRETE0HICO ConcreteNashville, TN 37013117,70080,900198,600ROOF DECK INCLRoofing Systems, Div of BonitzRaleigh, NC 27603108,29575,255183,5501 ROOF DECK INCL4A- MASONRY0Bradley CorpSmithfield, NC 27577146,50055,300201,800Whitman MasonryBenson, NC 27504143,40023,200166,600Brodie Masonry IncRaleigh NC 27609146,70035,600182,3005A- STRUCTURAL STEEL0Hercules Steel CoFayetteville, NC 28301151,399166,066317,4651,096South Carolina Steel CorporationGastonia, NC 28053162,420167,330329,7502,100Wiley SteelBrentwood, TN 37024151,165168,850320,0152,800E H Steel CorporationCharlotte, NC 28209184,800268,855453,6551,2506A- MILLWORK CASEWORK0New River Cabinet Fixture IncFt Lauderdale, FL 3330958,369102,025160,394Steve Ward AssociatesNashville, TN 3720984,235128,730212,965Stephenson Millwork Co IncWilson, NC 2789386,940123,010209,950Interior Wood Specialties, IncElizabethtown, NC 2833765,80088,900154,700713-SPRAY FIREPROOFING0Allstates Fireproofing, IncRiviera Beach, FL 33404NA19,73019,730Demco GroupClayton, NC 27520BID WAS REJECTED -NO BID BOND OR CERTIFED CHECK WASINCLUDEDWarco Construction IncCharlotte, NC 28209NA26,25026,250HICO Concrete IncNashville, TN 37013NA32,10032,1007C- ROOFING SHT MTL0T R Driscoll IncLumberton, NC 28359116,009128,754244,763Baker RoofingRaleigh, NC 2760376,81369,449146,262Hamlin RoofingGamer, NC 2752970,94375,360146,3038F -GLASS GLAZINGii 0Holston Glass Company IncKingsport, TN 37662BID RECEIVED AFTER 8OOAM - WAS DECLARED LATE AND WAS UNOPENEDInterstate Glass Inc Smithfield, NC 27577133,20049,900183,1009A- DRYWALL EIFS0Shields IncWinston - Salem, NC 27113447,000354,926801,9263,432Gouras Drywall IncGreenville, NC 27834370,100354,715724,815Gulf Coast PlasteringClearwater, FL 34612447,358394,565841,9239C- ACOUSTICAL0Sam Wood Assoc IncRaleigh, NC 2761240,50624,83365,339Acoustics IncorporatedCharlotte, NC 2823638,95037,61576,565700Shields IncWinston - Salem, NC 2711344,46935,88480,3539D- RESILIENT CARPET0Sam Wood Associates IncRaleigh, NC 2767576,09452,946129,0409E- PAINTING VWC10Steward PaintingDurham, NC 2770344,154132,564176,718317Vinta e Painting IncRaleigh, NC 276031 35,147127,65716Z­27947715A - PLUMBING AND HVACSYSTEMS183,550MASONRY - Whitman Masonry, Benson, NCHealth Dept 143,4000Emergency Room 23,200TOTAL CONTRACTSouthern Piping CompanyWilson, NC 27895 -3006499,0001671,0001,170,000BID EXCLUDED PLUMBINGRock City MechanicalNashville, TN 37204 -0446BID WAS REJECTED AND NOTREAD0Emergency Room 88,90015C - FIRE PROTECTION SYSTEMSTOTAL CONTRACT154,700SPRAY FIREPROOFING - Allstates Fireproofing, Inc, Riviera Beach, FL0Emergency Room 19,730Worsham SprinklerPortsmouth, VA 23701NA97,200197,200Emergency Room 69,44916A- ELECTRICALTOTAL CONTRACT146,262GLASS GLAZING - Interstate Glass, Inc, Smithfield, NC0Emergency Room 49,900Watson ElectricWilson, NC 27895 -3105393,775387,951781,72616,5000Port City Electric CoMooresville, NC 28115353,400560,900914,30020,5001,500T It ElectricalWilson, NC 27893347,442349,296696,7381,50022,000Stan Electric CoGreensboro, NC 27429 -0298330,000379,000709,00017,5001,000Pan American Electric IncNashville, TN 37211434,860454,990889,85015,0003,582L L Van ElectricRaleigh, NC 27603314,0001360,0001674,000117 8001 300 Interstate Glass - represents negotiated bidFollowing review, Commissioner James W Cash moved the Board authorize the rebid of four bidpackages Landscaping, Plumbing, HVAC, and Fire Protection and award the following contracts forlow bidders on the construction of the Hospital Emergency Room and Public Health Departmentfacilities Commissioner Jerry F Wood seconded the motion, which carried by unanimous voteGENERAL TRADES - Centex Rodgers Construction, Nashville, TNHealth Dept 273,000Emergency Room 293,500TOTAL CONTRACT 566,500CONCRETE WORK - Duracon, Inc, Morrisville, NC 27580Health Dept 232,847Emergency Room 223,905TOTAL CONTRACT 456,752LW INSULATING CONCRETE - Roofing Systems Division of Banns, Raleigh, NCHealth Dept 108,295Emergency Room 75,255TOTAL CONTRACT183,550MASONRY - Whitman Masonry, Benson, NCHealth Dept 143,400Emergency Room 23,200TOTAL CONTRACT166,600STRUCTURAL STEEL - Hercules Steel Co, Fayetteville, NCHealth Dept 151,399Emergency Room 166,066TOTAL CONTRACT317,465MILLWORK AND CASEWORK - Interior Wood Specialties, Inc, Elizabethtown, NCHealth Dept 65,800Emergency Room 88,900TOTAL CONTRACT154,700SPRAY FIREPROOFING - Allstates Fireproofing, Inc, Riviera Beach, FLHealth Dept NAEmergency Room 19,730TOTAL CONTRACT19,730ROOFING SHEET METAL - Baker Roofing, Raleigh, NCHealth Dept 76,813Emergency Room 69,449TOTAL CONTRACT146,262GLASS GLAZING - Interstate Glass, Inc, Smithfield, NCHealth Dept 133,200Emergency Room 49,900TOTAL CONTRACT183,100DRYWALL EIFS - Gouras Drywall, Inc, Greenville, NC 27834Health Dept 370,100Emergency Room 354,715TOTAL CONTRACT724,815ACOUSTICAL - Sam Wood Assoc, Inc, Raleigh, NCHealth Dept 40,506Emergency Room 24,833TOTAL CONTRACT65,339•RESILIENT CARPET - Sam Wood Assoc, Inc Raleigh, NCHealth Dept76,094Emergency Room52,946TOTAL CONTRACT129,040PAINTING VWC - Vintage Painting,Inc, Raleigh, NCHealth Dept35,147Emergency Room27,657TOTAL CONTRACT62,804ELECTRICAL - LL Van Electric, Raleigh, NCHealth Dept314,000Emergency Room360,000TOTAL674,0002 Award of Bid - Glendale Kenly School - Water Wastewater FacilitiesBid Opening March 25, 1997 at 300 pmThe Board reviewed the following bids for water sanitary sewer improvements for theGlendale Kenly Elementary SchoolCharles B Gordon Const Utilities, Cla on, NCBase Bid 934,82500 Alternate 1 927,66600Columbus Utilities, Fair Bluff, NCBase Bid 959,14070 Alternate 1 941,95910Doncar US Inc Carv_ NCBase Bid 952,07500 Alternate 1 937,75700J F Wilkerson Contractiniz Co Inc Morrisville_ NCBase Bid 994,31131 Alternate 1980,99557Park Construction Corp, Morrisville, NCBase Bid 894,54000 Alternate 1951,81200TA Loving Company, Goldsboro, NCBase Bid 838,64900 Alternate 1838,64900Webcon, Inc, Smithfield, NCBase Bid 749,10950 Alternate 1706,15550Alternate 2 827,44000Alternate 2 853,18750Alternate 2 860,43980Alternate 2 936,03705Alternate 2 937,49400Alternate 2 802,85400Alternate 2 623,82700County Manager, Richard Self, informed the Board the base bid is for class 50 ductile iron pipe,which he recommended in accordance with the Countys policy for using ductile iron for all water mains12 and above He noted that the Board of Education has budgeted 700,000 for this construction If theBoard approves the base bid for the low bidder, the 49,10950 would need to come from the contingencyfundFollowing review, Commissioner Thomas M Moore moved the Board award contract to Webcon,Inc, low bidder, at the base bid price of 749,10950, approve the following budget amendment fromcontingencies, and approve the overall project budget of 848,000 - award approval subject to receipt ofthe DWQ non - discharge permit and the 404e wetlands permit Commissioner Jerry F Wood secondedthe motion, which carried by unanimous voteExpenditure Decrease10 58555710 Contingencies 49,10950Expenditure Increase10 58559067 Transfer to COPS - Glendale 49,109503 Award of Bid - Landfill Leachate Pump Station and Transmission Force MainBid Opening March 25, 1997 at 200 pmThe Board reviewed the following bids received for the sanitary sewer improvements for leachatetransmission at the County LandfillWebcon, Inc, Smithfield, NCBase Bid 213,35500Communicor of the Carolinas_ Four Oaks NCBase Bid 240,82180TA Loving Co, Goldsboro, NCBase Bid 250,13000Alternate 262,68600Alternate 278,54240Alternate 308,14500479Detas_ LLC_ Kinston NCBase Bid262,36392Alternate278,19617Charles B Gordon Const Utilities, Claon, NCBase Bid262,81000Alternate286,38500Halifax Builders, Roanoke Rapids, NCBase Bid283,79000Alternate316,41000Park Construction Corp,Morrisville, NCBase Bid290,10000Alternate311,15000Doncar US, Inc, Cary,NCBase Bid294,80700Alternate314,50000Public Utilities Director, Haywood Phthisic, stated the landfill only needs a 4 line, as called for inthe base bid If the Board approves the alternate bid for a 6 force main in order to accommodate futureservice to the McGees Crossroads School, he requested they stipulate that the additional funds are a loanfrom the solid waste division of his operation to the wastewater division in order to keep his recordsstraight He noted the loan could be repaid from fees for sewer serviceFollowing discussion, Commissioner Thomas M Moore moved the Board award bid to Webcon,Inc for a 6 force main for the landfill leachate pump station at a cost of 262,686, with the wastewaterdivision of Public Utilities to ultimately be responsible for the difference in cost between a 4 line and the6 line; and adopt a project budget of 316,000 Commissioner James H Langdon seconded the motion,which carried by unanimous vote4 Aeration Equipment Bid - Bids RejectedThe County Manager stated the following two bids for aeration equipment for the landfill aerationbasin were received on March 25, 1997 Aqua- Aerobics Systems, Aurora IL, 42,32569; and AerationIndustries International, Inc, Minneapolis, MN, 56,32500 A third bid was received late and was notopened He recommended the Board reject all bids, agree not to rebid the project, and allow the Countyto buy the aeration equipment as neededAs recommended by the County Manager, Commissioner Thomas M Moore moved the Board rejectall bids for aeration equipment for the landfill leachate aeration basin and authorize the purchase ofaeration equipment as needed Commissioner James H Langdon, Jr seconded the motion, which carriedby unanimous vote5 Preliminary Cost for Water Wastewater To Proposed School Site at McGees CrossroadsEngineer Tim Broome presented a preliminary opinion of cost for providing water and wastewaterto the proposed school site at McGees Crossroads He explained a 12 water line could be extendedapproximately 19,000 if along NC 210 from Hopewell Pisgah Water District to the NC 50 intersection,and a 16 main for approximately 3,5001f on NC50 to the proposed site at a probable cost of 650,000Approximately 70 of the cost would be reimbursable from the McGees Crossroads Water Districtproject when that project is fundedConcerning wastewater service, Mr Broome noted an onsite sewer system could be installed at aprobably cost of 280,000 This figure would be doubled if a second school is constructed on theproperty An alternate choice would be to install a wastewater lift station and run approximately 10 milesof 6 force main along NC 210 to the leachate collection basin at the County landfill Cost for thisalternative would be approximately 1,090,000; however this could eventually open up the entire area forsewer service and could be paid for with wastewater feesThe Board agreed to discuss this matter further at their retreat in April6 Tax Exempt Loan - 50 -210 Fire DepartmentUpon a motion by Commissioner Cookie Pope, seconded by Commissioner James W Cash andcarried by unanimous vote, the Board adopted the following resolutionH660 Tax Exempt Loan to Volunteer Fire Department of CommissionersNOW, THEREFORE, BE IT HEREBY RESOLVED, that the Board of Commissioners of JohnstonCounty, North Carolina, does hereby approve a tax - exempt loan to the Volunteer Fire Department of50 -210 Community, North Carolina, Inc, the VFD , from Four Oaks Bank and Trust Company, inthe principal amount of 85,00000, which loan is for the following purposeTo construct substation 42 Fire House, which fire station will be owned and operated by theVFD and will be maintained at the following address 3715 Jackson King Road, WillowSprings, North Carolina 275927 Budget AmendmentUpon a motion by Commissioner Jerry F Wood, seconded by Commissioner Eleanor N Creech andcarried by unanimous vote, the Board approved the following budget amendment allocating lockupreimbursement funds as a match for a grant, which will upgrade the Sheriffs computer systemExpenditure Increase10 51007400 Capital Outlay 36,395Revenue Increase10 520034127 Reimbursement for Lockup 36,3958 Letters from Chairman Concerning Cleveland School Area Traffic ProblemsThe Board briefly discussed letters sent by the Chairman to the NC Department of Transportationand the State Highway Patrol asking for their assistance with the serious traffic problems at the newCleveland School on SR 1010 and Cornwallis Road Specifically, the Chairman asked DOT to place aleft turn signal at the entrance to the school and consider widening SR 1010 in the vicinity of the SchoolUntil such corrections can be made, he asked the NC Highway Patrol to assign a patrolman to the areaduring the short periods in the morning and afternoon when school opens and dismisses9 M Durwood Stephenson Named North Carolina Highway CommissionerIt was announced that M Durwood Stephenson has been appointed as North Carolina HighwayCommissioner Mr Stephenson is the first person from Johnston County in recent years to be given thisdistinction10 Voting Delegate Designated for NACo ConferenceUpon a motion by Commissioner Eleanor N Creech, seconded by Commissioner Cookie Pope andcarried by unanimous vote, the Board designated Richard B Self as voting delegate at the NACo AnnualConference in Baltimore, Maryland, July 11 -15, 1997There being no further business, Commissioner Thomas M Moore moved the Board adjournCommissioner James H Langdon, Jr seconded the motion, which carried by unanimous voteNorman C Denning, ChairmanJoyce K Ennis, ClerkDetailsAnnotationsEntry PropertiesModified11192013 22442 PMCreated422003 74704 AMTemplateMinutesFieldsMinutes - TypeRecessedMinutes - Date3271997Book20