May 5, 1997 - 10:00 AM - County Board of Commissioners Meeting Minutes

May 5,199 7The Johnston County Board of Commissioners met in regular session Monday, May 5, 1997, at 10oclock am in the Commissioners Room, Johnston County Courthouse Annex, Smithfield, NorthCarolina, with the following membersPresent Norman C Denning, Chairman, James W Cash, Vice Chairman, Jerry F Wood,DDS, Eleanor N Creech, Cookie Pope, Thomas M Moore and James H Langdon, JrAbsent NoneAlso Present Richard B Self, County Manager, and Joyce H Ennis, Clerk to the BoardThe Chairman called the meeting to order and the following business was transacted1 MinutesChairman Norman C Denning asked if there were any corrections to the minutes of the April 7, 9,18, 22, 1997 board meetings There being no corrections, the Chairman declared the minutes approvedas presented2 Recognition Clerks Appointment as Officer of State AssociationCommissioner Cookie Pope congratulated the Clerk for having been appointed secretary of theNorth Carolina Association of Clerks Other Board members added their congratulations3 Public Hearing Industrial Revenue Bond FinancingAdvertised 41897 in The Smithfield HeraldChairman Norman C Denning opened the public hearing and invited anyone who wished to addressthe Board on the proposed revenue bonds for Norwood Thompson in the principal amount of not morethan 2,300,000 for the financing of all or a portion of the cost of a 68,000 sq ft manufacturing facilityto be located at 8343 US 70 West, to be owned by the developer and leased to PCX CorporationThere being no comments, Chairman Denning closed the public hearing4 Resolution Industrial Revenue Bond Financing - F Norwood Thompson PCX FacilityCommissioner James W Cash introduced the following resolution, the title of which was readAPPROVAL IN PRINCIPLE OF INDUSTRIAL PROJECT BYF NORWOOD THOMPSON OR DESIGNATED AFFILIATE,AND THE FINANCING THEREOF WITHINDUSTRIAL REVENUE BONDS IN THE PRINCIPALAMOUNT OF UP TO 2,300,000WHEREAS The Johnston County Industrial Facilities and Pollution Control Financing Authoritythe Authority has agreed to assist in the financing under the North Carolina Industrial and PollutionControl Facilities Financing Act the Act of an industrial project by F Norwood Thompson, anindividual, or a designated affiliate of Mr Thompson including any partnership, limited liability companyor corporation of which Mr Thompson is a partner, a member or a shareholder, as the case may be theDeveloper, to acquire and construct a manufacturing facility in Johnston County the Project which willbe leased to PCX Corporation the Lessee and used for the manufacture of prefabricated electrical roomsand other electrical products, and has indicated that agreement by the execution of an InducementAgreement between the parties dated November 21, 1996, and;WHEREAS Under GS § 159C -7 each project must be approved by the Secretary of theDepartment of Commerce and, under Article 5 1 B of Chapter 143 ofthe North Carolina General Statutes,the Federal Tax Reform Allocation Committee must allocate a sufficient amount of North Carolinasprivate activity bond limit, as defined in Section 141 of the Internal Revenue Code of 1986, as amendedthe Code to the financing; andWHEREAS The Rules and Procedures of the North Carolina Department of Commerce requirethat the governing body of a county approve in principle any project to be financed under the Act;507WHEREAS The Board of Commissioners has today held a public hearing with respect to theadvisability of the Project and the issuance of bonds therefor, as evidenced by the Certificate andSummary of Public Hearing attached hereto as Exhibit A; andWHEREAS Section 147f ofthe Code requires that the Board of Commissioners approve the planof financing for the bonds;WHEREAS The Authority intends to issue its Tax - Exempt Adjustable Mode IndustrialDevelopment Revenue Bonds F Norwood Thompson Project Series 1997 the Bonds, the proceeds ofwhich will be loaned to the Developer to finance the Project; andWHEREAS, the Bonds will be supported by a letter of credit issued by Wachovia Bank of NorthCarolina, NA;NOW, THEREFORE, the Board of Commissioners of Johnston County, meeting in regular sessionat Smithfield, North Carolina, on May 5, 1997, do the followingBE IT RESOLVED BY THE BOARD OF COMMISSIONERS FOR JOHNSTON COUNTY1 The proposed industrial project consisting of the acquisition and construction of a manufacturingfacility to be leased to PCX Corporation and used for the manufacture of prefabricated electrical roomsand other electrical products in Johnston County, and the issuance of bonds in an amount not to exceed2,300,000 therefor, are hereby approved in principle2 The Board of Commissioners hereby requests the Federal Tax Reform Allocation Committee toallocate up to 2,300,000 of North Carolinas 1997 private activity bond limit, as defined above, forthe financing of the Project3 The Board of Commissioners hereby approves the plan of financing as required by Section 147fof the Code4 The Board of Commissioners hereby approves the issuance of the Authoritys Tax - ExemptAdjustable Mode Industrial Development Revenue Bonds F Norwood Thompson Project Series 1997in the principal amount of not to exceed 2,300,000 for purposes of Section 159C -4 of the ActCommissioner James W Cash moved the passage of the foregoing resolution and CommissionerJerry F Wood seconded the motion, and the resolution was passed by the following voteAyes Commissioners Norman C Denning, James W Cash, Jerry F Wood, Eleanor N Creech,Cookie Pope, Thomas M Moore, and James H Langdon, JrNays NoneNot voting None5 Department of Transportation - Addition to SystemThe Board reviewed petitions presented by the North Carolina Department of Transportationrequesting the following roads be added to the State Secondary System for maintenanceShady Meadows Lane, Grant Street, Sandy Bottom Court, and Tall Pines Lane in HuntsburySubdivision, Clayton TownshipPine Needle Drive in Willow Creek Subdivision, Pleasant Grove TownshipChalmers Drive, Tradd Court, and Legare Court in Charleston Subdivision, ClaytonTownshipAutumn Woods Lane, December Court, October Drive, September Lane and November Lanein Autumn Woods, Pleasant Grove TownshipRichmond Drive in Virginia Downs Subdivision, Phases VI and VII, Wilders TownshipCreekstone Drive, Lazy Branch Drive, Rockvale Court, Meander Way, Slippery Bank Court,Deep Pool Court, and Stepping Stone Court in Creekstone - Phase I, sections 1 2, Phase III,Sections 1 2, Phase VI, section 2, Pleasant Grove TownshipHunting Lodge Road, Colt Circle, Springfield Court, and Winchester Place in Hunting RidgeSubdivision, Cleveland TownshipFollowing review, Commissioner Eleanor N Creech moved the Board concur with the NCDepartment of Transportations request to add the roads listed above to the State Maintained SystemCommissioner Cookie Pope seconded the motion, which carried by unanimous vote6 Home Health Hospice Care, Inc - PresentationKatherine Boyette, Vice President for Planning and Development with Home Health and HospiceCare, Inc, updated the Board on her agencys activities and future goals in Johnston County She notedthey hope to grow in the County and expand their services to include childrens programs and aidspatientsi •7 Fireworks Displays ApprovedUpon a motion by Commissioner Jerry F Wood, seconded by Commissioner James H Langdon,Jr and carried by unanimous vote, the Board approved the following requests for fireworks displays,subject to compliance with NCGS 14- 410,14 -415 and Chapter 20 of the Standard Fire Prevention Code,and the necessary permits from the County Inspections DepartmentSouth Johnston High School - Graduation Exercise on June 6, 1997Town of Pine Level - July 4th celebration at Sam Godwin Recreation Park8 Proclamation Community Action WeekUpon a motion by Commissioner Eleanor N Creech, seconded by Commissioner Thomas M Mooreand carried by unanimous vote the Board adopted the following proclamationCOMMUNITY ACTION WEEKMay 4-10,1997WHEREAS The National Association of Community Action Agencies has designated May 4 -10,1997 as NATIONAL COMMUNITY ACTION WEEK; andWHEREAS NACAA represents the interest of close to 1,000 Community Agencies across thecountry, one of which is Johnston -Lee Community Action; andWHEREAS Johnston -Lee Community Action has been in existence since 1966, providing assistanceto the low- income community and helping bring people from dependency to self -sufficiencyNOW, THEREFORE, The Johnston County Board of Commissioners does hereby proclaim the weekof May 4 -10, 1997 as Community Action Week in Johnston CountyProclaimed this the 5th day of May, 19979 Proclamation Mental Health MonthUpon a motion by Commissioner Cookie Pope, seconded by Commissioner James H Langdon, Jrand carried by unanimous vote, the Board adopted the following proclamationMENTAL HEALTH MONTH - 1997WHEREASone in four Americans of all ages will suffer from a mental disorder such asdepression, schizophrenia, or anxiety at some time in their lives; andWHEREAStogether, the different disorders make mental illness the most prevalent health problemin America today, more common than cancer, lung, and heart disease combined; andWHEREAStwo out of every three people who overcome the fear, prejudice and misunderstandingof mental disorders seek professional help; andWHEREASearly recognition and treatment of these problems vastly increases the likelihood ofrestored health; andWHEREASfamily, friends and co- workers play a key role in recognizing the early warning signsof mental disorders; andWHEREASMental Health Associations and other human service agencies and community supportorganizations have devoted a special period of the year to increase public awarenessand understanding of mental health and mental disorders since 1949; andWHEREASfor more than 40 years the Mental Health Bell, which was cast from the shackles thatonce restrained people in mental institutions, has served as a symbol of hope that theinsidious chains of stigma and discrimination that bind people with mental illnesseswill be eliminatedTHEREFORE BE IT RESOLVED that the Johnston County Board of Commissioners, along withcommunity Mental Health Associations around the country, join forces with the leaders of our communityto end the discrimination against people with mental disorders and create an environment where care canbe sought and obtained without fear or shame; andFURTHER, the Board of Commissioners does hereby proclaim May, 1997 as Mental Health Month inJohnston CountyProclaimed this the 5th day of May, 199750910 Tax Exempt Loan - Cleveland Fire DepartmentUpon a motion by Commissioner Thomas M Moore, seconded by Commissioner James HLangdon, Jr and carried by unanimous vote, the Board adopted the following resolution approving tax -exempt status for a loan by the Cleveland Volunteer Fire DepartmentApproval of Tax- exempt Loan to Cleveland Volunteer Fire DepartmentNOW THEREFORE, BE IT HEREBY RESOLVED, that the Board of Commissioners ofJohnston County does hereby approve a tax - exempt loan to the Cleveland Volunteer Fire Department, Incof Clayton, North Carolina, from United Financial of North Carolina, Inc in the principal amount of285,000, which loan is for the following purposeThe purchase by the Cleveland Volunteer Fire Department, Inc of two fire trucks which will beowned and operated by the Cleveland Volunteer Fire Department, Inc And will be maintained at thefollowing address 9039 Cleveland Road, Clayton, North Carolina 2752011 Award of Bid Tandem Axel Truck for Public UtilitiesBid Opening 42397 - 200 pmThe Board reviewed the following single bid received on April 23, 1997 for a tandem axel truckfor the Public Utilities Department Tom Bailey Motors, Inc, Rocky Mount - Bid 63,170 PublicUtilities Director, Haywood Phthisic, recommended award of the bidUpon a motion by Commissioner Thomas M Moore, seconded by Commissioner Jerry F Woodand carried by unanimous vote, the Board awarded bid to Tom Bailey Motors, Inc of Rocky Mount, fora tandem axel truck for the Public Utilities Department in the amount of 63,17012 Property Declared SurplusUpon a motion by Commissioner Thomas M Moore, seconded by Commissioner James HLangdon, Jr and carried by unanimous vote, the Board declared the following items surplus andauthorized the County Manager to dispose of the items in accordance with the laws of North CarolinaOne 1 1983 Mack truck, serial 4IM2K127C3DM006175 - 352,749 milesOne 1 Dissolved Air Floatation Thickener DAFT Tank and ancillary equipment pumps,aeration tank, and control panel13 Amendment to Memorandum of Understanding - Town of KenlyAt the January 6, 1997 meeting, the Board of Commissioners approved a Memorandum ofUnderstanding with the Town of Kenly concerning water and sewer service to the new school on BayValley Road When the Memorandum was sent to Kenly for approval, Kenly officials requested a changein the wording of item 42 Following negotiations the following amendment to the original agreement wasagreed upon The County Manager requested the Board formally approve the following amendmentAmendment to Memorandum of Understanding with KenlyConcerning Water and Sewer Services to the new School on Bay Valley RoadItem 2 - DELETE not to exceed the current fee in effect by Kenly as of this date;ADD not to exceed current fees on this line until the County recoups its costsUpon a motion by Commissioner Cookie Pope, seconded by Commissioner James H Langdon,Jr and carried by unanimous vote, the Board approved the amendment, as stated above, to theMemorandum of Understanding with Kenly for water and sewer service to the new Glendale Kenly schoolReference Memorandum of Understanding January 6, 1997 - Book 20, page 447, item 41051014 Budget Amendments ApprovedUpon a motion by Commissioner James W Cash, seconded by Commissioner Jerry F Wood andcarried by unanimous vote, the Board approved the following budget amendmentsA FEMA ReimbursementExpenditure Increase - FEMA money for mosquito spraying10 40506505 Hurricane Fran Expense 150,000Revenue Increase10 460035130 FEMA - Disaster Payments 150,000B HAPP DepartmentExpenditure Increase - Home Grant Program money from HUD through HAPP10 58659091 Home Payments - HAPP 100,00010 58656000 Administration Fee 10,000Revenue Increase10 586533507 Department of HUD 110,000C Job Training Department - Additional Title II FundsExpenditure IncreaseTitle IIATitle IIATitle IIBTitle IIBTitle IIBTitle IIBTitle IIBRevenue IncreaseParticipant TransportationParticipant Child CareStaff Salaries FringesCEO Salaries FringesParticipants Wages FringesTravelFacilitiesTOTALTitle IIAParticipant TransportationTitle IIAParticipant Child CareTitle IIBStaff Salaries FringesTitle IIBCEO Salaries FringesTitle IIBParticipants Wages FringesTitle IIBFacilitiesTitle IIBTravelTOTALExpenditure IncreaseTitle IIATitle IICTitle III EDWAATitle IIATitle IICTitle IIA -5 OWTitle III DisReliefRevenue IncreaseTitle IIATitle IICTitle III EDWAATitle IIATitle IICTitle IIA -5 OWTitle III DisReliefExpenditure IncreaseTitle IIATitle IICTitle III EDWAATitle III Dis ReliefTitle IIAEquipmentEquipmentEquipmentClassroom TrainingClassroom TrainingStaff TravelDisaster Relief Part Wages FrTOTALEquipmentEquipmentEquipmentClassroom TrainingClassroom TrainingStaff TravelDisaster Relief Part Wages FrTOTALStaff TravelStaff TravelStaff TravelStaff TravelOther Adm Costs5,5001,0007,0522,40316,48956196533,9705,5001,0007,0522,40316,48996556133,9701,7504001,3506,0003,0002010,00022,5201,7504001,3506,0003,0002010,00022,520570200115115443511Title IICOther Adm Costs390Title IIBOther Adm Costs479Title III EDWAAOther Adm Costs226Title IIA -5 OWOther Adm Costs62Title III Dis ReliefTOTAL2,600Revenue IncreaseTitle IIAStaff Travel20,617570Title IICStaff Travel10 610034123200Title III EDWAAStaff TravelUSDA funds for meals for Council on Aging115Title III Dis ReliefStaff Travel8,253115Title IIAOther AdmCosts443Title IICOther AdmCosts390Title IIBOther AdmCosts479Title III EDWAAOther AdmCosts226Title IIA -5 OWOther AdmCosts62TOTAL2,600D Social Services DepartingntExpenditure Increase - CP L Project Share10 61101911Carolina Power Light20,617Revenue Increase10 610034123Social Services Administration20,617Expenditure Increase -USDA funds for meals for Council on Aging10 61204513Congregate Meals8,25310 61204512InformationCase Assistance8,629Expenditure Decrease10 61204504Home Delivered Meals79810 61204506General Transportation1,856TOTAL14,228Revenue Increase10 612034126Triangle J Block Grant - Aging14,228E Register of Deeds DepartmentExpenditure Increase - Excise Tax Collections10 48009083 Conveyance Excise Tax on Deeds 150,000Revenue Increase10 480035113 Register of Deeds - Revenue 150,00015 Recreation Grant 60 -Day Extension ApprovedUpon a motion by Commissioner Eleanor N Creech, seconded by Commissioner Cookie Popeand carried by unanimous vote, the Board approved a 60 -day extension on Recreation Grant 49697 -21for Johnston County 4 -H Program, in order to allow time to process receipts and expenses for the 4 -HCamp in late June16 AppointmentsA 50 -210 Fire Protection CommissionUpon a motion by Commissioner Jerry F Wood, seconded by Commissioner James H Langdon,Jr and carried by unanimous vote, the Board reappointed Jim Parrish, Earl Honeycutt, and T O Nolesto the 50 -210 Fire Protection Commission for two year terms to expire May, 1999B Board of HealthUpon a motion by Commissioner Cookie Pope, seconded by Commissioner Thomas M Mooreand carried by unanimous vote, the Board reappointed Carolyn Ennis to the Johnston County Board ofHealth for a three year term to expire May, 2000512C Nursing Home Domiciliary Home Advisory BoardUpon a motion by Commissioner Eleanor N Creech, seconded by Commissioner James HLangdon, Jr and carried by unanimous vote, the Board appointed Betty Barnes of Smithfield to theNursing Home Domiciliary Home Advisory Board for a three year term to expire May, 2000D Mental Health Board - It was announced that Glenda P Flemer has resigned from theMental Health Board This position has been advertised for appointment in June16A Public Hearing - ETJ Member - Smithfield Board of AdjustmentsThe Chairman opened the public hearing and invited anyone living in the extraterritorialjurrisdiction area of Smithfield who wished to make application to the Smithfield Board of AdjustmentsThe County Manager noted that no applications have been submitted to his officeThere being no further comments, the Chairman closed the public hearing17 Johnston County Speedway - Noise OrdinanceJohn Langdon, owner and operator of the Johnston County Speedway, addressed the Boardconcerning the Noise Ordinance and how it affects his race track operation Mr Langdon noted he hasbeen operating his track for 14 years, long before residents moved into the area He has had somecomplaints about noise when his races have run late, and on one occasion, the Sheriffs Department wascontacted and he was given a warning for being out of compliance with the Ordinance, which allows himto operate until 1130 pm Normally the races are over by 1115 pm, however, when it rains or thereis an accident, they sometimes run later On two occasions he has run as late as 1209 am and 1215 amHe noted he has purchased a decibel reading machine and asked the Board to reconsider the Ordinanceand allow him to operate later than 1130 pm as long as he is under a predetermined decibel dB levelSheriff Freddy Narron stated the Noise Ordinance, since it was adopted August 5, 1996, haseliminated most ofthe noise problems throughout the County His office has had only one complaint aboutthe Speedway operation in the nine month period, and that was because of the lateness of the hour Hecommended Mr Langdon for doing such a good job at keeping the noise downBoard members also congratulated Mr Langdon for running a family entertainment that is anasset to the County, however they stressed the need to stop the races at the allotted time of 1130 pmThey agreed to take his request under advisement18 Board of Education Future School Facilities NeedsSchool Superintendent, Dr James Causby, Board of Education Chairman, DeVan Barbour, andmember Kirk Edgerton, appeared before the Board concerning future school facility needs They presentedinformation from the Department of Public Instruction showing prc j ected enrollment increases in JohnstonCounty by the year 2005 -2006, and reviewed the future facility needs to accommodate this growthBetween the years 2000 and 2005, the County will need to construct a new high school, two newelementary schools and a middle school in the western part of the County, as well as add to and renovatethe existing facilities across the County In an effort to address the funding of the future projects beforethe situation becomes critical, Chairman Barbour requested a joint meeting between the Board ofEducation, County Commissioners and local representatives of the General Assembly It was agreed thatDr Causby and County Manager, Richard Self, would make the necessary arrangements19 Feasibility Report - McGees Crossroads Water DistrictTim Broome, Engineer, reported on the feasibility and opinion of cost for McGees Crossroads WaterDistrict He showed a map of the proposed district, based on the people who signed up for taps In orderto keep the projected monthly bill for customers within an acceptable range, he indicated the district couldbe reduced by eliminating several water lines from around the perimeter of the proposed area This woulddrop 120 customers, however 117 customers could be picked up by including those County citizens whoare currently being served by Harnett County The agreement with Harnett County states that JohnstonCounty would assume these water lines and customers if and when they extend water to the area513With a total of 993 customers, the cost of the system would be approximately 37 million, and the averagemonthly bill would be 30 to 31He reported the median income of the district is slightly higher than the amount to qualify for a grant,however, if this study is found to be a little high, the district could get approximately 35 of the cost ingrant money This would significantly reduce the proposed monthly billsMr Broome discussed the additional facilities upsizing costs to be consistent with the Countys 20year Water Plan A 500,000 gallon elevated tank, joint participation in a booster pump station and upsizingof major transmission lines within the district would cost an additional 2,176,000 The County hasassumed the cost of upsizing in previous districtsThe Board discussed the various options presented It was noted that water to the new school shouldbe in place prior to the district being built, which would reduce the additional costs figure TheCommissioners thanked Mr Broome for the information and agreed to make a decision later in theafternoon on the amount to be inserted in the Resolution of Intent to file for General Obligation Bonds20 20 -Year Water and Sewer Studies AdoptedAt the request of the Board, Tim Broome again reviewed the 20 -Year Water and Sewer Studiescompleted last year He outlined both studies, which project the future needs of the County based onpredicted overall growth and growth patterns over the next 20 years He noted that adjustments havealready been made since last year, and he anticipated further adjustments as changes occur in the CountyHe recommended the Board adopt the adjusted Water and Sewer Plans, subject to yearly modification, andbegin earnestly looking for grants and other opportunities for funding these needsFollowing discussion Commissioner Thomas M Moore moved the Board adopt the adjusted 20 -YearWater and Sewer Studies with the understanding they will be further adjusted as needed on a yearly basisCommissioner Jerry F Wood seconded the motion, which carried by unanimous voteNOTE 20 -Year Water Sewer Studies originally presented to the Board on 6396 Book 20,pp 326 -32721 Countywide Water System ProposedChairman Norman C Denning voiced concern about the County contributing funds for upsizing linesin water districts when other areas of the County do not have water He stated he would like to see theBoard consider the possibility of a Countywide Water System with mandatory taps He noted that goodwater is needed everywhere in the County, and areas that are not densely populated have little chance ofdeveloping a water district on their own He noted the only way to finance such an endeavor would be abond issue, which would require a vote of the people and allow the citizens to decide if they wantcountywide water or notCommissioner Cookie Pope stated she would not favor mandatory taps Chairman Denning agreedbut stated this would be the only way a bond issue could work, as the bonds would have to be paid by theusers, not with ad valorem tax moneyCommissioner Thomas M Moore asked if there was a possibility the USDA Rural Developmentwould fund a project of this scale Tim Broome, Engineer, responded the federal agency tends to fundsmaller projects in different areas of the State so that more people will benefit22 Sewer Fees - Revenue Options for Outside Areas Tributary to County Treatment FacilitiesCounty Manager, Richard Self, and Engineer Tim Broome, distributed copies of revenue options foroutside areas tributary to Johnston County Treatment Facilities, which consists primarily of the westernportion ofthe County including the area at I- 4042 Mr Self noted the I -4042 area is considered as treatedat the Central WWTP, even though the sewer goes to the Clayton treatment plant, because of an agreementwith the Town of Clayton The agreement provides for the County to direct an equal amount of sewer fromeast Clayton to offset the sewer from the I -4042 area 514Seven options were offered with combinations of residential capacity fees, commercial capacity fees,commercial acreage charges and commodity surcharges All options would add up to an amount sufficientto cover the 4032 million capital funds needed for this area of the County over the next 20 years Thefigures are based on todays cost and would have to be adjusted for inflation an estimated 3 each yearMr Broome explained that cost figures are based on 75 transmission cost and 25 treatment costsThe options for the outside areas tributary to other treatment plants would, therefore, be 75 of the figuresused for the western districtCommissioner Cookie Pope stated she would like to see everyone paying the same amountcountywide In response it was noted that in the western section the majority of the infrastructure is not inplace and the future costs will be greater, whereas in the central area the treatment plant has been inexistence for years, the users have been paying all along and will continue to pay for upgrades andexpansionBob Hollister, developer in the I -4042 area, asked if this would affect the 40 per square foot waterand sewer assessment fees It was explained the 20 sqft sewer portion would be eliminated by this actionEd Etheridge, Real Estate Agent representing a group of developers from the I -4042 area, voicedconfusion about the Countys wastewater fee schedule He questioned the procedure of putting fees on afacility based on the type of usage when the usage might change He noted that people coming in from otherareas of the country do not understand the fee structure and, in his opinion, this has made the county non-competitive for commercial property sales He stated the I -4042 group he represents is requestingcountywide charges so that everyone is treated alikeBilly Barefoot, Joe Barefoot, John Aman, and Sonny Johnson, developers in the area, voiced theirconcern about the fees and stressed the need to find a workable, affordable solution to this problemDeveloper Bob Hollister asked the Board to have Engineer Tim Broome work with the figures anddetermine a surcharge fee only for their area of the County, similar to the option presented to the townsIt was agreed that this information would be available to the developers by noon on Wednesday, May 7thMr Johnson stated the group needs time to consider all the options, including the new surcharge onlyscenario, which will be available on Wednesday At the suggestion of the Board, the developers agreed todiscuss the matter among themselves and come back at 630 pm on Monday, May 12, 1997, for adecision23 Proposals by David M Griffith Associates Management Audit and CompensationClassification StudiesJohn House, Vice President, and Mark Carpenter, Senior Manager, with David M Griffith andAssociates, presented proposals for a management audit and a compensationclassification study for theCountyMr House stated the purpose of the management audit would be to establish the current and desiredlevel of services, and the most efficient and effective manner of providing these services Among theconsiderations in this study would be the organizational structure, management policies and practices,missions and function, levels of supervision, tasks and responsibilities, flexibility of organization, andperformance objectives and appraisals Cost for the study would be 85,396 with a 10 discount if thefirm conducts both studies for the CountyMark Carpenter reviewed the objectives of the compensation and classification study He noted thestudy would review and evaluate all positions and conduct a salary and wage survey of the appropriatemarket areas It would provide pay scales that are internally equitable and externally competitive, developjob descriptions with minimum requirements, and develop compensation methods to attract and retainvaluable employees Cost for this study would be 34,256Commissioner Thomas M Moore asked if this study would include the schools In response, it wasnoted the Board of Education would have to authorize any study done on the schools51524 Home Builders Association - Discussion on Workload of Inspections and Environmental HealthDepartmentsHank Harris, President of the Johnston County Home Builders Association, voiced concern about theeffect growth in the County has had on the Inspections and Environmental Health Departments He notedthat both departments are unable to make timely inspections due to the constantly increasing demands andinsufficient staff The Association requested the County hire additional staff and approve overtime for theexisting staffCounty Manager, Richard Self, noted that one of the problems is that the County is losing employeesto the private sector because of higher pay and other enticements New Environmental Health employees,no matter how qualified, are not allowed, by law, to operate on their own for a one year training periodHe noted that he is not opposed to reasonable overtime for employees, however, he cautioned againstexcessive overtime as burn -out can defeat the purposeThe Board thanked the Home Builders Association for their interest and concern25 Resolutions of Preliminary Findings and Notice of Intent to File Application with the LocalGovernment Commission with Respect to General Obligation Bonds - McGees CrossroadsWater ilictArtSitting as the Governing Body of the McGees Crossroads Water District, the Board discussed theneed for upsizing the major transmission lines within the District in order to be compatible with the overallplan for water in the County It was the consensus of the Board that the additional work should be done,however, at present there are no County funds available for this projectFollowing further discussion, the Board agreed to include the upsizing cost in the bond authorizationand then try to find another revenue source for this portion of the projectUpon a motion by Commissioner Thomas M Moore, seconded by Commissioner James H Langdon,Jr and carried by unanimous vote, the Board adopted the following resolutionsMcGees Crossroads Water District - Resolutions of Preliminary Findings and Notice of Intentto File Application with Local Government CommissionThe following resolution was introducedWATER PROJECT PRELIMINARY FINDINGS ANDDESIGNATION OF REPRESENTATIVESWHEREAS, it has been proposed that this Board issue special obligation bonds to provide funds fora water system; andWHEREAS, this Board is in general agreement with the necessity of such bond issue and hastentatively decided to pursue the issuance of general obligation bonds in the maximum aggregate principalamount of 6,700,000 under the Local Government Bond Act the Act to finance, in part, the acquisition,construction, installation and equipping of a water distribution system; andWHEREAS, this Board desires to more accurately describe the proposed project and makeappropriate provisions for its pursuit;NOW, THEREFORE, the Board of Commissioners of Johnston County, acting as the governing bodyof the McGees Crossroads Water District, meeting in regular session on May 5, 1997, does the followingTHE BOARD OF COMMISSIONERS FOR JOHNSTON COUNTY, ACTING AS THEGOVERNING BODY OF THE MCGEES CROSSROADS WATER DISTRICT, MAKES THEFOLLOWING FINDINGS OF FACT1 The project can be adequately described as follows residential water lines to be installedin the McGees Crossroads Water District to enhance the quality of life of its citizens2 The project is necessary and expedient because the system will replace inadequate wells andpromote the public health3 The amount of bonds is adequate for the proposed purpose based upon preliminaryengineering reports prepared for this project by the firm of McKim and Creed of Cary in conjunction withthe NCDA Rural Development Agency5164 Facts supporting the conclusion that debt management policies have been carried out incompliance with the law and reasonable assurances that compliance with the law will henceforth be carriedout are as followsa The Local Government Commission has taken no action against the District, norfound the District to have acted improperly in debt managementb Neither the County nor the District has defaulted on any debt obligationc The District follows the debt management guidelines of the North Carolina LocalGovernment Commission5 No estimated increase in the property tax rate is necessary to raise the debt servicerequirements The entire debt will be managed within the water rates charged to the consumers6 The average water bill will range from 30 to 31 per monthTHEREFORE, BE IT RESOLVED BY THE BOARD OF COMMISSIONERS FORJOHNSTON COUNTY, ACTING AS THE GOVERNING BODY OF THE MCGEES CROSSROADSWATER DISTRICT, THAT1 The Chairman and County Manager, or either of them, are hereby designated as therepresentatives of the District to file an application for approval of the bonds with the Local GovernmentCommission2 The Board hereby confirms its earlier decision to employ Hunton and Williams as bondcounsel for the County and the District in the authorization and issuance of the bonds3 This resolution shall take effect immediatelyCommissioner Thomas M Moore moved the passage of the foregoing resolution, CommissionerJames H Langdon, Jr, seconded the motion, and the resolution was passed by the following voteAyes Norman C Denning, James W Cash, Jerry F Wood, Eleanor N Creech, Cookie Pope,Thomas M Moore, and James H Langdon, JrNays NoneNot Voting NoneThe following resolution was discussed and its title was readRESOLUTION PROVIDING FOR PUBLICATION OF NOTICE OF INTENT TO FILEAPPLICATION WITH RESPECT TO UP TO 6,700,000 GENERAL OBLIGATIONBONDS WITH THE LOCAL GOVERNMENT COMMISSIONWHEREAS The Board of Commissioners of Johnston County acting as the governing body theBoard of the McGees Crossroads Water District the District has decided to pursue the issuance ofgeneral obligation bonds in the maximum aggregate principal amount of 6,700,000 the Bonds under theLocal Government Bond Act the Act to finance, in part, the acquisition, construction and equipping ofa water system in the District; andWHEREAS Under the Act the issuance of such bonds must be approved by the Local GovernmentCommission and pursuant to GS § 159 -50 of the Act, a notice of the intention to file an application withthe Local Government Commission must be published prior to filing of the application; andWHEREAS, the Board intends to make certain capital expenditures relating to the acquisition,construction and equipping of the water system prior to the issuance of the Bonds, and to reimburse theDistrict for such expenditures out of the proceeds of the Bonds;NOW, THEREFORE, the Board of Commissioners of Johnston County, acting as the governingbody of the McGees Crossroads Water District, meeting in regular session at Smithfield, North Carolina,on May 5, 1997, do the followingBE IT RESOLVED BY THE BOARD OF COMMISSIONERS OF JOHNSTON COUNTYACTING AS THE GOVERNING BODY OF THE McGEES CROSSROADS WATER DISTRICTi The Clerk to the Board shall cause a notice, in substantially the formset forth below, to be published in The Smithfield Herald[FORM OF NOTICE]NOTICE OF INTENTION TO FILE AN APPLICATIONWITH THE LOCAL GOVERNMENT COMMISSIONCONCERNING McGEES CROSSROADS WATER DISTRICT6,700,000 GENERAL OBLIGATION BONDSNotice is hereby given that the Board of Commissioners of Johnston County, North Carolina theBoard, acting as the governing body of the McGees Crossroads Water District the District, intends to517file an application with the Local Government Commission the LGC for approval of a bond issuepursuant to the Local Government Bond Act GS § 159 -43 et seq It is proposed that the bonds begeneral obligations ofthe District in the maximum principal amount of 6,700,000 and be issued to finance,in part, the acquisition, construction and equipping of a water system in the District Any citizen ortaxpayer of the District may, within seven days after the date of publication of this notice, file with theBoard and the LGC a statement of any objections he or she may have to the bond issue at the followingaddressesandBoard of CommissionersJohnston CountyJohnston County CourthousePO Box 1049Smithfield, North Carolina 27577Mr Robert M HighLocal Government Commission325 N Salisbury StreetRaleigh, North Carolina 27611JOHNSTON COUNTY BOARD OF COMMISSIONERSBy Joyce H Ennis, Clerkii The Board hereby declares that it reasonably expects to make certaincapital expenditures for the acquisition, construction and equipping of a watersystem, and to reimburse such expenditures out of the proceeds of the Bonds, up toa maximum amount of 6,700,000 This resolution is intended to be a declarationof official intent under Treas Reg § 1150 -2This resolution shall take effect immediatelyCommissioner Thomas M Moore moved the passage ofthe foregoing resolution and CommissionerJames H Langdon, Jr seconded the motion, and the resolution was passed by the following voteAyes Commissioners Norman C Denning, James W Cash, Jerry F Wood, Eleanor N Creech,Cookie Pope, Thomas M Moore, and James H Langdon, JrNays NoneNot Voting None26 Board of Equalization and ReviewThe Board considered a time and meeting date to sit as the Board of Equalization and Review tohear appeal cases on property valuationsUpon a motion by Commissioner Cookie Pope, seconded by Commissioner James H Langdon, Jrand carried by unanimous vote, the Commissioners agreed to meet as the Board of Equalization and Reviewon July 7, 1997 at 230 pm to hear real property valuation appeals27 Award of Bid Fire Protection System - Hospital Health Department ProjectBids Opened May 2, 1997, at 1000 amThe Board reviewed the following three bids received on May 2, 1997 for a sprinkler system forthe Hospital Emergency RoomHealth Department projectWorsham Sprinkler Company - FSS - Portsmouth, VirginiaBase Bid - Public HealthNABase Bid - Emergency Room86,300Allied Fire Protection, Inc - Raleigh, NCBase Bid - Public Health76,805Base Bid - Emergency Room46,080Total122,885Centex Rodgers Construction Company - Nashville, TennesseeBase Bid - Public HealthNABase Bid - Emergency Room 135,859County Manager, Richard Self, explained that Allied Fire Protection has submitted a bid on thePublic Health portion of the project, apparently in error He recommended the Board award contract to518Allied Fire Protection, Inc based on the low bid for the Emergency Room in the amount of 46,080, andreject the Public Health portion of their bid He noted the Company will most likely refuse the project, inwhich case, he asked that the motion include the authorization to go to the next low bidder, which wouldbe Worsham Sprinkler at 86,300Upon a motion by Commissioner Cookie Pope, seconded by Commissioner James H Langdon, Jrand carried by unanimous vote, the Board awarded contract to Allied Fire Protection, Raleigh, NC, lowbidder, for a sprinkler system for the Hospital Emergency Room in the amount of 46,080, and authorizedthe County Manager to proceed with award to next low bidder, Worsham Sprinkler at 86,300 if Alliedforfeits the project due to an error in bidding28 Policy Adopted - Agenda Items for Board MeetingsAt the request ofthe County Manager and Clerk to the Board, Commissioner Jerry F Wood movedthe Board adopt the following policy for submitting agenda items before a Board meetingPOLICY FOR AGENDA ITEMSFOR COMMISSIONERS MEETINGSRegular Agenda Items are to be turned in to the Clerk no later than 1200 noon onthe Monday prior to the Boards meeting - one week in advance of the meetingItems that need any changes or alterations such as rewriting resolutions orproclamations - or retyping information on appropriate letterhead are to be turnedin to the Clerk at least 10 days prior to the Board MeetingEmergency Items - Occasionally an item will need to be added to the Agenda afterit is prepared This will be done only for REAL EMERGENCIES where the latenesscould not be avoided, and it is important to the County that the item be consideredat that particular meeting- This does NOT include items that someone forgot to sendin Each such request to be placed on the agenda late will be considered individuallyby the County Manager, Clerk and or County CommissionersCommissioner Thomas M Moore seconded the motion, which carried by unanimous vote29 Chairman Changes AppointmentAt the request of Commissioner Eleanor N Creech, Chairman Norman C Denning removed MsCreech as Board representative on the Library Board of Trustees and assigned Commissioner Thomas MMoore to fill this postThere being no further comments, Commissioner Cookie Pope moved the Board recess until 630pm Monday, May 12, 1997Norman C Denning, ChairmanJoyce K Ennis, ClerkDetailsAnnotationsEntry PropertiesModified11192013 25150 PMCreated422003 73157 AMTemplateMinutesFieldsMinutes - TypeRegularMinutes - Date551997Book20