June 2, 1997 - 10:00 AM - County Board of Commissioners Meeting Minutes

June 2, 1997The Johnston County Board of Commissioners met in regular session Monday, June 2, 1997, at 10oclock am in the Commissioners Room, Johnston County Courthouse Annex, Smithfield, NorthCarolina, with the following membersPresent Norman C Denning, Chairman, James W Cash, Vice Chairman, Jerry F Wood,DDS, Eleanor N Creech, Cookie Pope, Thomas M Moore and James H Langdon, JrAbsent NoneAlso Present Richard B Self, County Manager, and Joyce H Ennis, Clerk to the BoardThe Chairman called the meeting to order and the following business was transacted1 MinutesChairman Denning asked if there were any corrections to the minutes of the May 5, 12, 1997 boardmeetings There being no corrections, the Chairman declared the minutes approved as presented2 Public Hearing 1000 am - NC DOT 1997 -1998 Secondary Road ProgramDurwood Stephenson, member ofthe NC Board of Transportation, Don Dupree, Division Engineer,Ken Murphy, District Engineer, Richie Hines, Assistant District Engineer, and Bryant Bunn, MaintenanceEngineer for Johnston County, appeared before the Board to present the 1997 -98 DOT ProposedSecondary Road Construction ProgramMr Stephenson gave a brief update on the progress of several transportation projects that will affectJohnston County He noted the bridge damage at US 70 and I -95 was repaired and the bridge reopenedin record time He presented a framed depiction of the County Flag on behalf of Les Martin, NC Directorof Correction Enterprises Mr Martins agency recently assisted our Communications Department inplacing new entrance signs displaying the County flag on all major highways entering Johnston CountyDistrict Engineer, Ken Murphy, presented the 1997 -98 construction program and explained that inaddition to the usual allocation, the Countys anticipated funding includes 656,000+ from the State bondissue to help with this years paving programMr Murphy also presented the new priority rating list for all unpaved roads in the County Heexplained the top 10 roads from the last rating list were frozen and were not subject to the new priorityFor the first time, these 10 roads do not include roads that are being held because of right -of -wayproblems Those problem roads have been listed separately to be reconsidered from time to time whencircumstances changeThere being no further comments, the Chairman closed the public hearing3 Resolution Approving the 1997 -98 Secondary Road Construction ProgramUpon a motion by Commissioner Thomas M Moore, seconded by Commissioner James HLangdon, Jr and carried by unanimous vote, the Board adopted the following resolution approving the1997 -98 Secondary Road Construction Program as presented by the NC Department of TransportationRESOLUTIONWHEREAS The Johnston County Board of Commissioners has received from the Department ofTransportation the 1997 -98 Secondary Road Construction Program as presented byNorth Carolina Department of Transportation officials, said roads being a part of thesystem maintained by the Department of Transportation, Division of Highways; andWHEREAS After careful consideration of the services rendered by said roads and the trafficdemands of said County, it is deemed necessary that said roads be improved in orderto better serve the interest of the people of Johnston CountyNOW THEREFORE BE IT RESOLVED that the Johnston County Board of Commissioners herebyapproves and requests that the North Carolina Department of Transportation make the followingimprovements in said roads listed on the attached Secondary Road Construction Program for 1996 -97Adopted this 2nd day of June, 19975291997 -98 North Carolina Department of TransportationProposed Secondary Road Program - Johnston CountyAnticipated Funding 3,225,400PriorityDescriptionLengthAnticipated CostIFSR 2366 Fulgum Little Road from SR 2363 to SR 2367130180,0002FSR 1189 Britt Road from SR 1136 to SR 118806087,0003FSR 1333 Hickory Grove Rd from SR 1334 to SR 1335130180,0004FSR 2540 Boardwalk Rd from SR 2372 to Wayne Co Line03040,0005FSR 1152 Charlie Road from 1150 to SR 115106077,0006FSR 1325 Parrish Road from SR 1324 to Dead End080106,0007FSR 2150 Harvey Road from SR2110 to SR 2149090120,5008FSR 1562 Steel Bridge Road from SR 1557 to SR 1010220310,0009FSR 1518 West Watson Rd from SR 1517 to SR 1521130180,000IOFSR 2153 Junior Road from SR 1934 to SR 2151150210,00011SR 1547 Glen Road from SR 1010 to Technology Dr07091,00012SR 1540 Stancil Rd from SR 1531 to NC 21006090,00013SR 1528 Page Road from NC 50 to Dead End140190,00014SR 2528 Quarterhorse Road from 2530 to SR 2526110148,00015SR 1191 Almon Road from SR 1188 to SR 100814016SR 2369 Fellowship Church Rd from SR 2342 to SR 232015017SR 1365 Gardner Rd from SR 308 to SR 1350120Anticipated CostSUBDIVISIONMap # Priority Description LengthAnticipated Cost181 SR 1770 Fletcher Rd from SR 1003 to Dead End02029,000192 SR 2581M05072,000Total SubdivisionSR 2581 Arrowhead Dr from SR 2371 to Dead End732,0001426SR 2582 Unnamed Road from SR 2581 to Dead EndNA483,900203 SR 1828 Grant St from SR 1560 to Dead End02030,000214 SR 1829 G1ennSt from SR 1560 to Dead End02030,000225 SR 1314 West Road from SR 1313 to Dead End05070,000236 SR 1584 Short Johnson Rd from NC 42 to Dead End04056,000247 SR 1726 Rice Rd from NC 96 to Dead End06084,000258 SR 1936 Thorne Rd from SR 1938 to Dead End06060,000269 SR 1114 Parkers Mill Rd from NC 96 to Dead End04056,0002710 SR 1743 Cecil Rd from SR 1700 to Dead End06084,0002811 SR 1730 Old Murphy Rd from NC 96 to Dead End05070,0002912 SR 1721 Price -Hocutt Rd from SR 1720 to Dead End04056,0003013 SR 1254 Wilkins -Oneal Rd from SR 1151 to End02935,000of State MaintenanceOTHERDescriptionAnticipated CostRight of way, surveys, and utility relocations123,900Maintenance fund allocation used to supplement the maintenanceBudget for activities such as shoulder repair, spot stabilization,Pipe replacement, safety projects, industrial access, etc360,000Summary of the 1997 -1998 ProgramTHIS PROGRAM IS SUBJECT TO AVAILABILITY OF FUNDING, RIGHT OF WAY, ANDENVIRONMENTAL REVIEWROADS THAT DO NOT SHOW FUNDING ARE SUBMITTED FOR APPROVAL IN THE EVENT THATHIGHER PRIORITY ROADS CANNOT BE CONSTRUCTED DUE TO UNAVAILABLE RIGHT OF WAYLengthCost# Homes# BusinessesTotal Rural14602,009,5001342Total Subdivision539732,0001426Total OtherNA483,900NAOverall Total19993,225,4002768THIS PROGRAM IS SUBJECT TO AVAILABILITY OF FUNDING, RIGHT OF WAY, ANDENVIRONMENTAL REVIEWROADS THAT DO NOT SHOW FUNDING ARE SUBMITTED FOR APPROVAL IN THE EVENT THATHIGHER PRIORITY ROADS CANNOT BE CONSTRUCTED DUE TO UNAVAILABLE RIGHT OF WAY5304 Public Hearing 1015 am - CDBG Economic DevelopmentAdvertised May 20, 1997 in Clayton News StarThe Chairman opened the public hearing and invited anyone who wished to address the Board onJohnston County seeking a Community Development Block Grant from the NC Department ofCommerces Small Cities CDBG Program Citizens were invited to offer input into the identification ofcommunity needs and desired CDBG activitiesMichael de Sherbinin, Economic Development Director, explained the CDBG Program providesfunds annually in two categories, Community Revitalization and Economic Development EconomicDevelopment projects to be considered must show that in excess of 60 of the CDBG funds will providebenefit to low or moderate income persons through new jobs or job retention All other CDBG programsexcept Urgent Needs Funds, must show that in excess of 50 of funds will provide benefit to low ormoderate income personsMr de Sherbinin stated that a local business has asked the County to consider making applicationfor an economic development CDBG Another public hearing will be held at a later date, at which timethe specific details for application will be reviewedThere being no further comments, the Chairman closed the public hearing5 Community Based Alternative Funding ApprovedLeigh Hudson, Chairman ofthe Youth Task Force Youth Advisory Council presented the requestfor allocation of Community Based Alternative Funds for 1997 -98 Based on the allocation of 178,473in CBA funds for Johnston County for 1997 -98, the following programs were recommended for funding1 Johnston County Youth Services - Continuation program that works with youth ages 10 -17and provides for guided growth and prevention Hillcrest Youth Shelter is funded throughJCYS to provide temporary emergency shelter and counseling for juveniles that need out ofhome placement Cost for Hillcrest beds 37,000, other program services 77,994 for a totalrecommended allocation of 114,9942 Johnston County Juvenile Restitution Program - Continuation program that servesapproximately 50 juveniles per year, ages 10 -17, who have been court ordered to performcommunity service andor pay restitution to a victim Program focuses on accountability andhostility control Program administered under the supervision of the Sheriffs DepartmentRecommended allocation is 49,7293 Johnston County Mentor Program for Youthful Sex Offenders -Continuation Program thatprovides one -on -one counseling and is administered by the Mental Health DepartmentRecommended allocation is 9,8804 Court Psychologist - New Program will provide the juvenile justice system withpsychological testing and evaluation in cases where the court deems it advisable for placementandor treatment of a youth - Administered by Mental Health Recommended allocation is3,620Total Program Allocations 178,223 Administrative Cost 250TOTAL ALLOCATION FOR COUNTY 178,473Following discussion, Commissioner James W Cash moved the Board approve the allocation ofCommunity Based Alternative Funding as presented Commissioner Eleanor N Creech seconded themotion, which carried by unanimous vote6 Department of Transportation - Addition to SystemThe Board reviewed petitions presented by the North Carolina Department of Transportationrequesting the following roads be added to the State Secondary System for maintenanceArchers Way and Glen Court in Archers Glen, Wilders TownshipLansing Drive, Still Meadows Court, Rolling Ridge Court, and Hiking Trail in LansingSubdivision, Pleasant Grove TownshipFollowing review, Commissioner Cookie Pope moved the Board concur with the NC Departmentof Transportations request to add the roads listed above to the State Maintained System CommissionerJames H Langdon, Jr seconded the motion, which carried by unanimous vote5317 Tax Exempt Loan - West Johnston Fire DepartmentUpon a motion by Commissioner Jerry F Wood, seconded by Commissioner Cookie Pope andcarried by unanimous vote, the Board adopted the following resolution approving tax - exempt status fora loan by the West Johnston Volunteer Fire DepartmentApproval of Tax- exempt Loan to Volunteer Fire DepartmentNOW THEREFORE, BE IT HEREBY RESOLVED, that the Board of Commissioners ofJohnston County does hereby approve a tax - exempt loan to the West Johnston Volunteer Fire Departmentthe VFD from First - Citizens Bank Trust Company in the principal amount of 75,000, which loanis for the following purposeThe purchase by the VFD of a fire truck, which fire truck will be owned and operated by the VFDat the following address 5503 Old Fairground Road, Benson, NC 275048 Fireworks Display ApprovedUpon a motion by Commissioner James W Cash, seconded by Commissioner Eleanor N Creechand carried by unanimous vote, the Board approved the following requests for a fireworks display, subjectto compliance with NCGS 14- 410,14 -415 and Chapter 20 of the Standard Fire Prevention Code, and thenecessary permits from the Clayton Inspections DepartmentTown of Clams - Friday, July 4th at 915 pm in conjunction with July 4th Celebration9 Pay Plan Classification Presentation - MAPS GroupRebecca Veazey, president of the MAPS Group Management and Personnel Services, presenteda proposal for a pay plan classification study The study would include review of all permanent countypositions, determine classifications, write job descriptions, conduct a salary survey, and makerecommendations on an equitable pay and compensation planThe Board thanked Ms Veazey for her presentation10 Public Hearing Appointment to Princeton Board of AdjustmentsAdvertised May 22, 29, 1997 in Smithfield -Selma SunThe Chairman opened the public hearing and invited residents of the extraterritorial jurisdictionarea of Princeton to make application for appointment to the Princeton Board of Adjustment as an ETJmember for a three year termThe County Manager stated that one application for appointment was received from Charles HMooreThere being no further comments, the Chairman closed the public hearing11 Appointment to Princeton Board of AdjustmentsUpon a motion by Commissioner Cookie Pope, seconded by Commissioner Thomas M Moore andcarried by unanimous vote, the Board appointed Charles H Moore, Princeton, NC to the Princeton Boardof Adjustments for a three year term12 Update on Recovery from Hurricane FranDewayne West, Director of Emergency Management, updated the Board on the recovery fromHurricane Fran He noted that Johnston County spent approximately 572,500 on recovery efforts, andhas received 515,800 in reimbursements His office continues to apply for further reimbursements andanticipates the County will receive refunds to offset all but approximately 1500 in expenses He alsoinformed the Board he has received information that the fire departments request for reimbursement ofapproximately 40,000 has been approved, and they should receive refunds in the near future532He noted the County has learned much from this experience and will soon be recommending to theBoard several changes in the Countys Emergency PlanThe Board thanked Mr West for the good job he and his staff are doing13 Request to Advertise for Bids - Social Services DepartmentUpon a motion by Commissioner Jerry F Wood, seconded by Commissioner Eleanor N Creechand carried by unanimous vote, the Board authorized the Department of Social Services to advertise foran Optical Scanning Network system, to provide individual caseworkers easy accessibility of clientrecords and information14 Surplus Property - Mental HealthUpon a motion by Commissioner Cookie Pope, seconded by Commissioner Eleanor N Creech andcarried by unanimous vote, the Board declared the following items surplus, and as their combined valueis less than 500, authorized their disposal through the Mental Health Thrift Shop I loveseat, 2 couches,4 chairs, 1 black wrought iron chair, 1 barstool, 1 headboard for bed, 4 gas heaters, 1 stove, 1refrigerator, 1 air conditioner window unit and 1 metal workbench with particle board top15 Recreation Grant ExtensionsUpon a motion by Commissioner Jerry F Wood, seconded by Commissioner Eleanor N Creechand carried by unanimous vote, the Board approved the following extensions of 1996 -97 recreation grantsBenson Childrens Home 9697 -12 Extended 60 days to allow fencing to be installed in late JuneGlendale - Chapel Recreation 9697 -39 Extended 30 days to allow installation of fencing in late June16 Budget Amendments ApprovedUpon a motion by Commissioner Cookie Pope, seconded by Commissioner James H Langdon, Jr,and carried by unanimous vote, the Board approved the following budget amendmentsA Emergency ManagementExpenditure Increase- purchase computer to link County EMS with other EMS Agencies in State10 53007400 Capital Outlay 2,700Revenue Increase - Grant from Division of Emergency Management10 530034144 Emergency Management Revenue 2,700B Tourism AuthorityBlackmons X Roads Fire DistrictExpenditure Increase - To pay for contract services and County services50 66006015154500 Contract Services2,00015 5401 Johnston County Fees4,000Revenue Increase - Over collected revenue50 6600602015 32104 Johnston County 5 gross30015 32105 Tourism Authority 95 5,700C Tax Districts - Additional Revenue CollectedExpenditure Increase50 66006014Blackmons X Roads Fire District2,00050 66006015Boon Hill Fire District2,50050 66006019Meadow Fire District3,00050 66006020Elevation Fire District3,00050 66006026Oakland Fire District10050 66006027Oneals Fire District3,50050 66006030Shoeheel Fire District1,00050 66006033Thanksgiving Fire District1,500TOTAL16,600533Revenue Increase50 660031205Blackmons X Roads Fire District2,00050 660031206Boon Hill Fire District2,50050 660031210Meadow Fire District3,00050 660031211Elevation Fire District3,00050 660031217Oakland Fire District10050 660031218Oneals Fire District3,50050 660031221Shoeheel Fire District1,00050 660031224Thanksgiving Fire District1,500TOTAL16,600Expenditure Increase50 66006035Wilsons Mills Fire District11,000Revenue IncreaseStrickland X Roads Fire District50050 660031226Wilsons Mills Fire District11,000D Motor Vehicle TaxExpenditure Increase55 66506031Smithfield Fire District1,00055 66506032Strickland X Roads Fire District50055 66506033Thanksgiving Fire District1,00055 66506034West Johnston Fire District1,50055 66506035Wilsons Mills Fire District4,00055 66506036Wynn Fire District2,00055 66506039Town of Smithfield20,00055 66506041Town of Selma12,000Total42,000Revenue Increase55 665031222Smithfield Fire District1,00055 665031223Strickland X Roads Fire District50055 665031224Thanksgiving Fire District1,00055 665031225West Johnston Fire District1,50055 665031226Wilsons Mills Fire District4,00055 665031227Wynn Fire District2,00055 665031338Town of Smithfield20,00055 665031337Town of Selma12,000Total42,000Expenditure Increase55 66506020Elevations Fire District1,50055 6650602150 -210 Fire District1,00055 66506022Micro Fire District3,00055 66506024McLemore Fire District4,00055 66506027ONeals Fire District2,00055 66506028Pine Level Fire District1,50055 66506029Selma Fire District1,20055 66506030Shoeheel Fire District500Total14,700Revenue Increase55 665031211Elevations Fire District1,50055 66503121250 -210 Fire District1,00055 665031213Micro Fire District3,00055 665031215McLemore Fire District4,00055 665031518ONeals Fire District2,00055 665031219Pine Level Fire District1,50055 665031220Selma Fire District1,20055 665031211Shoeheel Fire District500Total14,700Expenditure Increase55 6650 6011Banner Fire District2,50055 66506012Beulah Fire District1,00055 66506014Blackmans Crossroads Fire District1,00055 66506015Boon Hill Fire District1,50053455 66506016Brogden Fire District1,50055 66506017Claytex Fire District2,00055 66506018Corinth Holder Fire District1,00055 66506019Meadow Fire District1,50055 665031342Total12,000Revenue IncreaseTotal17,90055 665031202Banner Fire District2,50055 665031203Beulah Fire District1,00055 665031205Blackmans Crossroads Fire District1,00055 665031206Boon Hill Fire District1,50055 665031207Brogden Fire District1,50055 665031208Claytex Fire District2,00055 665031209Corinth Holder Fire District1,00055 665031210Meadow Fire District1,500Total12,000Expenditure Increase55 66506042Town of Clayton8,00055 66506043Town of Benson5,00055 66506044Town of Four Oaks2,50055 66506047Town of Micro50055 66506050Town of Wilsons Mills1,900Total17,900Revenue Increase55 665031331Town of Clayton8,00055 665031330Town of Benson5,00055 665031332Town of Four Oaks2,50055 665031334Town of Micro50055 665031342Town of Wilsons Mills1,900Total17,900E Hopewell Pisgah Water DistrictHome Delivered MealsExpenditure Increase - To budget Fund Balance Additional Fundsreceived from RECDS Grant24 85800400 Legal Professional Fees1,50024 85800406 Technical Services40,57524 85801800 Construction of Project209,76024 85805597 Interest on Project89,950Total341,785Revenue Increase24 858034148 RECDS Farmers Home 123,52024 858033990 Fund Balance 218,265Total 341,785F Sheriffs DepartmentExpenditure Increase for Equipment10 51007400 Capital Outlay 12,13479Revenue Increase10 510032106 Controlled Substance Tax 12,13479G Social Services DepartmentExpenditure Increase - COA for Home Delivered Meals etc10 61204504Home Delivered Meals3,22010 61204506General Transportation186Expenditure Decrease10 61204508In -Home Services1,54810 61204512InformationCase Assistance863Total995Revenue Increase10 612034126Triangle J - Block Grant - Aging995Expenditure Increase - Financial Assistance for heating cooling to low income families10 61101909 Crisis 46,310535Revenue Increase - Crisis Intervention Program Funds10 610034123 Social Services Administration 46,310H Public Utilities DepartmentExpenditure Increase - Construction of Landfill Leachate System66 77151800 Const- SubTitle D Landfill Leachate System515,00066 77150406 Technical Services35,000Revenue Increase66 771036161 Landfill Fees550,000Expenditure Increase - Tire Disposal66 77204500 Contracted Services20,000Revenue Increase66 772036166 1 Tax on Tires20,000Expenditure Increase - Landfill Fees66 77003450 Landfill Fees31,000Revenue Increase66 770036164 Decals9,00066 770036184 Decals - Landfill22,000I Mental Health Department - Additional Allocation from State Federal FundsExpenditure IncreasePersonal Services 56,469Supplies Materials 1,000Current Obligations Services 550Capital Outlay 6,700Contracts, Grants, Other Subsidies 193,263Total 257,982Revenue IncreaseState Funds 220,623Federal Funds 37,359Total 257,98217 AppointmentsA Fire District CommissionsUpon a motion by Commissioner Jerry F Wood, seconded by Commissioner Thomas M Mooreand carried by unanimous vote, the Board appointed the following persons as commissioners to FireProtection Districts for two year terms to expire June, 1999Bentonville Fire District - William Johnson, James Lee Bass and George Schwartz - reappointedNahunta Fire District - Ray Massey appointedShoeheel Fire District - Linwood Hodge reappointed, and Billy C Batten appointedB Johnston County Jury CommissionUpon a motion by Commissioner James W Cash, seconded by Commissioner Jerry F Wood andcarried by unanimous vote, the Board reappointed Turner Vinson, Jr to the Johnston County JuryCommission for a two year term to expire June, 1999C Library Board of TrusteesUpon a motion by Commissioner James W Cash, seconded by Commissioner Jerry F Wood andcarried by unanimous vote, the Board reappointed Norwood Thompson to the Library Board of Trusteesfor a three year term to expire June, 2000D Community College Board of TrusteesThe Board considered several applications for appointment to the Johnston Community CollegeBoard of Trustees and agreed to postpone this appointment until later in the month536E Motor Vehicle Value Review BoardUpon a motion by Commissioner Thomas M Moore, seconded by Commissioner James HLangdon, Jr and carried by unanimous vote, the Board reappointed Rex Everhart to the Motor VehicleValue Review Board for a two year appointment to expire June, 1999F Mental Health Board - No applicationsG Nursing Home Domiciliary Home Advisory BoardUpon a motion by Commissioner Cookie Pope, seconded by Commissioner Eleanor N Creech andcarried by unanimous vote, the Board made the following appointments to the Nursing Home DomiciliaryHome Advisory Board for three year terms to expire June, 2000 Elizabeth G Denny, Gary W Carter,Suzanne H Carter, Robert E Dixon and Barbara J LeeH Local Emergency Planning Committee SARAUpon a motion by Commissioner Cookie Pope, seconded by Commissioner Eleanor N Creech andcarried by unanimous vote, the Board appointed Will Collins to the LEPC SARA for a two year termto expire June, 1999NOTE At the request of Commissioner Jerry F Wood, the Chairman agreed to take him off theLEPC, and appoint, within the next few weeks, one of the other Commissioners to replace him as theCounty Commissioners representative18 Call for a Public Sale - Auction at LandfillUpon a motion by Commissioner Thomas M Moore, seconded by Commissioner James HLangdon, Jr and carried by unanimous vote, the Board scheduled a public auction for Tuesday, June 17,1997 at 1200 noon at the County Landfill for the County Manager, or his representative, to offer for salea 1993 Mack truck, serial 4IM2K127C3DM006175 with 352,749 miles19 Award of Bid - Landfill CompactorBid Opening May 12, 1997The Board considered the following bids received on May 12, 1997 for a compactor for the landfillAE Finley, Raleigh, NCBomag BC670RB - Bid price 337,270 - With 36 mo warranty 346,095Gregory Poole, Raleigh, NCCaterpillar 826G - Bid price 341,806 - With 36 mo warranty 347,476Al -Jon, Inc, Ottumwa, IowaAl -Jon Impact 8 1 K - Bid price 363,612 - With 36 mo warranty 363,612The County Manager explained that the A E Finley bid did not meet specifications, therefore staffrecommended award of bid to Gregory Poole for the Caterpillar 826G at a bid price of 347,476 including36 month warrantyPaul Mears, representative from A E Finley, questioned the exceptions to the specificationsstating, in his opinion, the Bomag compactor would be a better product and would serve the same purposeas the specifications require He introduced Dick Ormond with Bomag who spoke about the BomagmachineMr Ormond pointed out the features of his machine that, in his opinion, make the Bomagcomparable to the Caterpillar offered by Gregory Poole, and asked the Board for consideration of hisproductHaywood Phthisic, Public Utilities Director, stated his recommendation is based on the fact thatthere are three exceptions to the specifications for the Bomag, including the type of hydraulic systemrequired, and the guarantee on the wheels537Following further discussion, due to the low bid not meeting specifications, and based on therecommendation of staff, Commissioner Thomas M Moore moved the Board award bid to Gregory Poole,Raleigh, NC for the Caterpillar 826G at a bid price of 347,476 to include the 36 month warrantyCommissioner J H Langdon, Jr seconded the motion, which carried by unanimous vote20 Award of Bid PCX Water and Sanitary Sewer ImprovementsBids were opened on May 20, 1997 at 200 pmThe Board reviewed the following bids received on May 20, 1997 for the PCX Water SewerImprovements projectCharles B Gordon Construction, Clayton, NC - 173,610Detas, LLC, Kinston, NC - 155,90878Webcon, Inc, Smithfield, NC - 144,85125Engineers, McKim and Creed, have recommended award of bid to low bidder, Webcon, Inc ofSmithfield for the bid price of 144,85125, with a total project budget of 198,000, subject to approvalof the EDA grant for fundingCounty Manager, Richard Self, stated the County has received verbal approval of the EDA grantto cover the cost of this project and should receive written approval within the next few weeksFollowing discussion, Commissioner Jerry F Wood moved the Board award bid to low bidderWebcon, Inc, Smithfield, for the PCX Water Sewer Improvements project in the amount of 144,85125and approve the project budget in the amount of 198,000, subject to approval of the EDA grant forfunding Commissioner Thomas M Moore seconded the motion, which carried by unanimous vote21 Award of Contract - Paving of Clearwater DriveManager Richard Self informed the Board the County has solicited proposals for pavingClearwater Drive, the road that leads to the new water plant Originally all proposals were for more than100,000 and it appeared the County would have to advertise for sealed bids Brown and Futrell, Inchas now agreed to contract with the County to pave this road for 99,900 In an effort to expedite thisproject, he recommended the Board award a contract to Brown and Futrell for the proposed priceFollowing discussion, Commissioner Thomas M Moore moved the Board award a contract toBrown and Futrell for paving Clearwater Drive in the amount of 99,990 Commissioner Jerry F Woodseconded the motion, which carried by unanimous vote22 Award of Bids - Winn -Dixie Proiect -On -Site Sewer Contract Water Sewer ContractA On -Site Construction - 2,4001f of Gravity SewerInformal Bids Received May 1, 1997The Board reviewed the following informal bids received on May 1, 1997 for construction ofapproximately 2,4001f of 10 inch gravity sewer for the on -site construction project for Winn- DixieCharles B Gordon Construction and Utilities, Clayton, NC 90,49816J P Edwards, Inc, Smithfield, NC 91,77335SELCO Construction, Inc, Smithfield, NC 97,00000Mecklenburg Contracting Company, Raleigh, NC183,29534McKim and Creed has reviewed the bids and recommended award to low bidder, Charles BGordon Construction and Utilities, Clayton, in the amount of 90,49816Award of Contract for On -Site ConstructionUpon a motion by Commissioner Thomas M Moore, seconded by Commissioner Cookie Popeand carried by unanimous vote, the Board awarded contract to Charles B Gordon Construction andUtilities of Clayton for the on -site construction for the Winn -Dixie project in the amount of 90,49816Project538B Award of Bids Off -Site Winn Dixie Water Sanitary System ImprovementsBid Opening May 27, 1997 at 200 pmThe Board reviewed the following bids received on May 27, 1997 for off -site Water and SanitarySystem Improvements for the Winn -Dixie ProjectBrewers Excavation, Inc, Rural Hall, NC - Base Bid 340,899Deduct Alt A 327,249 Add Alt B 486,93510 Deduct AAdd B 473,28510Add Alt C 432,92970 Deduct AAdd C 419,27970Charles B Gordon Construction Utilities, Cla on, NC - Base Bid 310,039Deduct Alt A 290,539 Add Alt B 445,089 Deduct AAdd B 425,589Add Alt C 396,269 Deduct AAdd C 376,769T A Loving Co, Goldsboro, NC - Base Bid 357,201Deduct Alt A 345,501 Add Alt B 513,381 Deduct AAdd B 501,681Add Alt C 443,126 Deduct AAdd C 431,426Webcon, Inc, Smithfield, NC - Base Bid 413,51315Deduct Alt A 394,40315 Add Alt B 583,21110 Deduct AAdd B 564,10110Add Alt C 481,69340 Deduct AAdd C 462,58340McKim and Creed has reviewed the bids and recommended award to low bidder Charles BGordon Construction Utilities of Clayton for the Winn -Dixie off -site water and sewer improvementsproject for the Add Alternate B bid in the amount of 445,089 They further recommended the Boardapprove the total project budget in the amount of 613,500, which includes both the on -site and off -siteprojects, with 65,000 funded by the Town of Clayton, in accordance with the previous agreementbetween the County and the TownFollowing discussion, Commissioner Thomas M Moore moved the Board award contract toCharles B Gordon Construction Utilities for the off -site water and sewer improvements project in theamount of 445,089, representing the Add Alternate B bid Commissioner Moore further moved theBoard approve the overall project budget in the amount of 613,500, with the understanding the Townof Clayton will contribute 65,000 to this project as agreed Commissioner James B Langdon, Jrseconded the motion, which carried by unanimous vote23 Adoption of Central Area Wastewater FeesThe Board discussed the proposed wastewater revenue options for the Central Area, which werepresented to the towns of Smithfield, Selma, Pine Level and Four Oaks at the April 22, 1997 meeting TheCounty Manager stated that two of the towns have responded that they prefer the surcharge option, butwould like to further negotiate the amountFollowing further discussion, Commissioner Thomas M Moore moved the Board adopt acommodity surcharge of 451000 gallons in the Central Area, which includes the towns of Smithfield,Selma, Pine Level, and Four Oaks, and their extraterritorial jurisdiction areas Commissioner Jerry FWood seconded the motion, which carried by unanimous vote24 Wastewater Revenue Options for Outside Areas Not Tributary to a County Treatment PlantThe Board discussed possible revenue options for outside areas not tributary to a CountyTreatment Plant In the discussion, the Board looked at a different fee schedule for this area from the oneadopted on May 12, 1997 for outside areas tributary to a County treatment plant The fee schedules wouldbe based on the difference in revenue needed for expansion and improvements over the 20 year periodoutlined in the recent Wastewater Study Attorney W A Holland was asked to research the matter to besure there would be no legal problems with the different schedules25 Request for Waiver From Water System RequirementsThe Board considered a request from Bill Jones, developer for Creekstone Subdivision, askinga waiver from the Countys policy adopted on April 7, 1997 concerning public or private community wellsystems Mr Jones is currently developing the 8th phase of his subdivision The first seven phases wereconstructed before the policy was adoptedDetailsAnnotationsEntry PropertiesModified11192013 15233 PMCreated3282003 72210 AMTemplateMinutesFieldsMinutes - TypeRegularMinutes - Date621997Book20