October 6, 1997 - 10:00 AM - County Board of Commissioners Meeting Minutes

October 6, 1997The Johnston County Board of Commissioners met in regular session Monday, October 6, 1997, at1000 oclock am in the Commissioners Meeting Room, Johnston County Courthouse Annex,Smithfield, North Carolina, with the following membersPresent Norman C Denning, Chairman, James W Cash, Vice Chairman, Jerry F Wood,DDS, Eleanor N Creech, Cookie Pope, Thomas M Moore and James H Langdon, JrAbsent NoneAlso Present Richard B Self, County Manager, and Joyce H Ennis, Clerk to the BoardThe Chairman called the meeting to order and the following business was transacted1 MinutesChairman Denning asked if there were any corrections to the minutes of the September 2, 8, 16,1997 board meetings There being no corrections, the Chairman declared the minutes approved aspresented2 Citizen Comments - Ms Naomie PowellMs Naomie Powell, who owns property in northern Johnston County along the Nash County line,addressed the Board concerning the Buckhorn Reservoir project and how it is affecting her land Shethanked the Commissioners for having in place local legislation that prevents another governmental entityfrom condemning property in Johnston County without approval from the Board of Commissioners Shenoted that she also owns property in Nash County, where unfortunately, no such local law exists Peopleare losing their property to condemnation, and Nash County has no means of preventing it She stressedthat owners, in her opinion, should have the right to make decisions about whether to sell their propertyThe Chairman thanked Ms Powell for her comments and noted the Johnston County Commissionershave never favored condemnation unless and until all other negotiations have failed3 Citizen Comments - Othal MinshewOthal Minshew again appeared before the Board concerning the Countys water meter vault buriedin front of his cemetery on Hwy 301 He stated he is circulating a petition to relatives of people buriedin the cemetery asking them to j oin him in demanding the County remove the meter vault He further statedthat he now believes the easement he signed is invalid because of errors he has found in the document, andif necessary he will take this matter to court He asked the Board for a responseCommissioner Thomas M Moore responded that the question of the legality of the easement wouldhave to be determined by the courtsChairman Norman Denning noted that each of the Board members have at one time or anotherdiscussed this matter with Mr Minshew and have expressed a genuine desire to work with him onbeautifying the area through landscaping He again offered on behalf of the County to do anything shortof digging up the line Mr Minshew stated the County has made no offer he would accept and stressed he did not want tohear the word landscaping again In response to Commissioner Eleanor Creech, Mr Minshew statedthe only alternative as far as he was concerned would be removal of the meter vault completelyChairman Denning expressed his regret that Mr Minshew felt this way, but noted there now existsa real concern for the safety of the citizens that must be addressed He referenced the fact that MrMinshew has, by digging up the ground over the meter vault, uncovered the top of the undergroundstructure and exposed the exterior reinforcing framework This has created a safety concern for peoplewalking, running or riding bicycles in the area He therefore informed Mr Minshew that the Board wasinstructing the Public Utilities Department to cover and reseed the exposed area He stressed that theCounty would not disturb the other areas where Mr Minshew has been digging633Mr Minshew stated he too was disappointed the situation has come to this point In response to theChairmans statement that the meter vault will be recovered, he stressed the County was not to allow anyspillage on any property that is not in the easement4 Tax Exempt Loan - Kenly Fire DepartmentUpon a motion by Commissioner Jerry F Wood, seconded by Commissioner Eleanor N Creech andcarried by unanimous vote, the Board adopted the following resolution approving tax - exempt status fora loan by the Kenly Fire DepartmentRESOLUTIONNOW, THEREFORE, BE IT HEREBY RESOLVED, that the Board of Commissioners ofJohnstonCounty, North Carolina, does hereby approve a tax - exempt loan to the Kenly Volunteer Fire Departmentthe VFD from The Heritage Bank in the principal amount of 450,000, which loan is for theconstruction of a fire station for the VFD, including the purchase of the underlying real property The firestation will be owned and operated by the VFD at the following address 101 W First Street, Kenly, N C275425 Appointment of Deputy Map Plat Review OfficerRecognizing the need for an assistant to help Ms Hatch in reviewing maps and plats for the County,Commissioner James W Cash moved the Board adopt the following resolution appointing Rhonda HPenny as Deputy Map and Plat Review Officer Commissioner Thomas M Moore seconded the motion,which carried by unanimous voteRESOLUTION OF APPOINTMENTWHEREAS NC Senate Bill 875, ratified the 8th day of July, 1997, revised Article 2 of Chapter 47of the NC General Statutes by adding section 47 -302 to require the Board ofCommissioners of each county to designate by name one or more persons as a ReviewOfficer to review each map and plat required to be submitted for review beforerecordation by the register of deeds; andWHEREAS The Johnston County Board of Commissioners has reviewed the requirements for thisposition and discussed the qualifications needed to perform this dutyNOW, THEREFORE, the Johnston County Board of Commissioners does hereby appoint Rhonda HPenny in the County Geographic Information Systems Department as the Johnston County Deputy Mapand Plat Review OfficerAdopted this the 6th day of October, 19976 Request by Airport Authority for Industrial ClassificationDr Norman B Grantham, member of the Johnston County Airport Authority, addressed the Boardconcerning the Countys wastewater acreage fees He explained the airport has recently built 14 hangarswith bathrooms to be rented or leased as home base for corporate aircraft Unfortunately, the Countyscommercial acreage fee for sewer service increases the rent to the point that the airport is losing businessto other airfields He pointed out that airplanes are taxed at their home base, and corporate aircraftsignificantly increases the Countys tax base without demanding additional services Since the Countydoes not charge the acreage fee to industry, he asked the Board to consider declaring the airport as anindustrial user for County utilitiesFollowing further discussion, Commissioner James W Cash moved the Board classify the JohnstonCounty Airport as an industrial site for utility purposes Commissioner Eleanor N Creech seconded themotion, which carried by unanimous vote7 Welfare Reform- Designation as Standard or Electing Work First ProgramEarl Marett, Director of Social Services, explained to the Board that recent welfare reformlegislation now gives counties an option on how they operate the Work First Program They may remaina standard county and provide services as they have been doing, or can become an electing county, whichwould allow them to make changes in benefits and eligibility requirements Counties have until October31, 1997 to make a decision in this matterLwMr Marett stated that becoming an electing county would be costly and in his opinion, wouldprovide no additional benefits He concurred with the recommendation of the Social Services Board thatJohnston County be designated a standard county at this timeFollowing further discussion, Commissioner Eleanor N Creech moved the Board notify the NorthCarolina Department of Health and Human Services that Johnston County desires to be designated as aStandard Work First Program County Commissioner Thomas M Moore seconded the motion, whichcarried by unanimous vote8 Resolution Certifying and Declaring Results of Referendum on McGees Crossroads WaterDistrictUpon a motion by Commissioner Eleanor N Creech, seconded by Commissioner Jerry F Wood andcarried by unanimous vote, the Board recessed regular session to sit as the McGees Crossroads WaterDistrict BoardThe Johnston County Board of Elections certified to the Board of Commissioners of JohnstonCounty the Board, acting as the governing body of the McGees Crossroads Water District the Districtthat the result of the bond referendum held in the District on September 9, 1997, with respect to theproposed 6,700,000 General Obligation Bonds of the McGees Crossroads Water District the Districtwas 146 votes For approval of the Bond Order and 44 votes Against approval of the Bond Order, anddelivered a copy of the Certificate of Canvass to the BoardCommissioner Jerry F Wood then introduced the following resolution the title of which was readRESOLUTION CERTIFYING AND DECLARING RESULTS OF 1997 REFERENDUMON McGEES CROSSROADS WATER DISTRICT GENERAL OBLIGATION BONDSAND PROVIDING FOR PUBLICATION OF NOTICES THEREOFWHEREAS The Board of Commissioners of Johnston County acting as the governing body of theMcGees Crossroads Water District desires to certify and declare the results of the referendum heldSeptember 9, 1997;NOW, THEREFORE, the Board of Commissioners for Johnston County, acting as the governingbody ofthe McGees Crossroads Water District, meeting in regular session at Smithfield, North Carolina,on October 6, 1997, does the followingBE IT RESOLVED BY THE BOARD OF COMMISSIONERS FOR JOHNSTON COUNTY,ACTING AS THE GOVERNING BODY OF THE McGEES CROSSROADS WATER DISTRICT1 The Board hereby certifies and declares the result of the referendum held on September 9, 1997,with respect to the proposed 6,700,000 General Obligation Bonds of the District, to be 146 votes Forapproval of the Bond Order and 44 votes Against approval of the Bond Order2 The affirmative votes of a majority of those voting having been received, the Board herebycertifies and declares that the Bond Order entitled BOND ORDER AUTHORIZING THE ISSUANCEOF GENERAL OBLIGATION BONDS OF THE MCGEES CROSSROADS WATER DISTRICT INTHE MAXIMUM AGGREGATE PRINCIPAL AMOUNT OF 6,700,000 FOR THE PURPOSE OFFINANCING, IN PART, THE ACQUISITION, CONSTRUCTION AND EQUIPPING OF A WATERSYSTEM IN THE DISTRICT , is now in effect3 The Clerk to this Board shall cause the statement attached as Exhibit A to be published in TheSmithfield Herald and filed in the Clerks Office4 This resolution shall take effect immediatelyCommissioner Jerry F Wood moved the passage of the foregoing resolution, Commissioner JamesH Langdon, Jr seconded the motion and the resolution was passed by the following voteAyes Norman C Denning, James W Cash, Jerry F Wood, Eleanor N Creech, Cookie Pope,Thomas M Moore, and James H Langdon, JrNays NoneNot Voting None6359 Department of Transportation - Addition to SystemThe Board reviewed a petition presented by the North Carolina Department of Transportationrequesting the following road be added to the State Secondary System for maintenance Autumn Drive,Autumn Run Subdivision, Cleveland TownshipFollowing review, Commissioner Cookie Pope moved the Board concur with the NC Departmentof Transportations request to add the road listed above to the State Maintained System CommissionerJames H Langdon, Jr seconded the motion, which carried by unanimous vote10 Surplus Property - Old Glendale - Kenly Elementary School Buildings Site and New Policyon Donated PropertyThe Johnston County Board of Education has declared surplus and offered to the County the oldGlendale - Kenly Elementary School buildings and site, and has recommended the Board give the propertyto the Town of KenlyFollowing discussion, Commissioner Jerry F Wood moved the Board accept the old Glendale KenlyElementary School buildings and site from the Board of Education and offer it to the Town of Kenly witha right of reversion clause to assure that if, in the future, the Town does not have a use for the facility,it will revert back to the County Commissioner Wood further moved that the Board adopt as policy aright of reversion clause on all donated property Commissioner Thomas M Moore seconded the motion,which carried by unanimous vote11 Budget AmendmentsUpon a motion by Commissioner Eleanor N Creech, seconded by Commissioner Cookie Pope andcarried by unanimous vote, the Board approved the following budget amendmentsA Social Services DepartmentExpenditure Increase - Increase in funds for Child Day Care10 61304519 Child Day Care 229,95600Revenue Increase10 613034119 Child Day Care 229,95600B Social Services and Child Support DepartmentsExpenditure Increase Additional Indirect Cost Reimbursement from DMG Cost Allocation Plan10 61006150 Indirect Cost10 46506150 Indirect CostRevenue Increase10 460033504 Indirect Cost ReimbursementC Heritage CenterExpenditure Decrease - To budget balance of 250h funds19 44751100 TelephoneExpenditure Increase19 4475320019 4475450019 44757400Revenue IncreaseOffice SuppliesContract ServicesCapital OutlayTOTAL19 447533990 250n Fund Balance12 Refund of Revenue Stamps - Register of Deeds Department185,0160040,46000225,476001,000001,0000033,000007,2500040,2500040,25000County Manager, Richard Self, explained that the law firm of Joseph A Calder filed a deed in theRegister of Deeds office that should have been filed in Harnett County Mr Calder is asking for a refundof the excise stamps he put on the deed in the amount of 16000L-MI•Following discussion, Commissioner Cookie Pope moved the Board authorize the reimbursementof 16000 to Calder, Watkins, McWilliam Beaver, PLLC for excise taxes paid Johnston County inerror13 AppointmentsA Hospital Board of TrusteesUpon a motion by Commissioner James W Cash, seconded by Commissioner Jerry F Wood andcarried by unanimous vote, the Board reappointed Rufus W Sanders and appointed Ann W Peedin tothe Johnston Memorial Hospital Board of Trustees for five year terms to expire October 31, 2002B Area Mental Health BoardUpon a motion by Commissioner Jerry F Wood, seconded by Commissioner Eleanor N Creech andcarried by unanimous vote, the Board reappointed James L Creech and Bob Spence, Sr to the JohnstonCounty Area Mental Health Board for 4 year terms to expire October 31, 2001C Youth Task ForceUpon a motion by Commissioner Jerry F Wood, seconded by Commissioner James H Langdon,Jr and carried by unanimous vote, the Board made the following appointments to the Youth Task Forcefor two year terms to expire October 31, 1999Reappointed - Alice T ONeal, Loomis Hodges, Jr, Romaine Lee, Endra Pugh, Dianne Parker, andSarah Yard Appointed - Faye MozingoD Mocassin Creek Service DistrictCommissioner Jerry F Wood moved the Board appoint Bruce Radford as Selmas representativeto the Mocassin Creek Service District for a two year term to expire October 31, 1999, as recommendedby the Selma Town Council Commissioner Cookie Pope seconded the motion, which carried byunanimous vote14 Interest Refund Date Set for Tax AppealsThe County Manager informed the Board that the General Assembly has passed a law that providesfor interest to be paid to taxpayers who are successful in an appeal to the Property Tax CommissionCounties are required to set a refund date up to which interest will be paid, but no sooner than five daysafter the check is mailed The NC Department of Revenue has suggested a uniform rule that interest ceasein all cases five days from the date a refund check is mailedFollowing discussion, Commissioner Eleanor N Creech moved the Board follow therecommendation of the NC Department of Revenue and establish that Johnston County will pay interestfor five days after a refund check is mailed on a successful property tax appeal Commissioner James HLangdon, Jr seconded the motion, which carried by unanimous vote15 County Approves Water Purchase Contracts with Water DistrictsUpon a motion by Commissioner Jerry F Wood, seconded by Commissioner James W Cash andcarried by unanimous vote, the Board approved contracts to provide water for the Clayton, Cleveland andWilsons Mills Water Districts Note Contracts on file in Clerks Office16 Wilsons Mills Water District Board Approves Water Purchase Contract with JohnstonCountyUpon a motion by Commissioner James W Cash, seconded by Commissioner James H Langdon,Jr and carried by unanimous vote, the Board recessed regular session to sit as the Wilsons Mills WaterDistrict BoardCommissioner Thomas M Moore moved the Wilsons Mills Water District Board approve acontract with Johnston County to purchase water from the County for their district Commissioner JamesH Langdon, Jr seconded the motion, which carried by unanimous vote Note Contract on file in ClerksOffice63717 Clayton Water District Board Approves Water Purchase Contract with Johnston CountyUpon a motion by Commissioner Jerry F Wood, seconded by Commissioner James H Langdon,Jr and carried by unanimous vote, the Board adjourned the Wilsons Mills Water District Board and metas the Clayton Water District BoardCommissioner James W Cash moved the Clayton Water District Board approve a contract withJohnston County to purchase water from the County for their district Commissioner Thomas M Mooreseconded the motion, which carried by unanimous vote Note Contract on file in Clerks Office18 Cleveland Water District Board Approves Water Purchase Contract with Johnston CountyUpon a motion by Commissioner Cookie Pope, seconded by Commissioner James H Langdon, Jrand carried by unanimous vote, the Board adjourned the Clayton Water District Board and met as theCleveland Water District BoardCommissioner James H Langdon, Jr moved the Cleveland Water District Board approve a contractwith Johnston County to purchase water from the County for their district Commissioner Thomas MMoore seconded the motion, which carried by unanimous vote Note Contract on file in Clerks Office19 Hopewell Pisgah Water District BoardUpon a motion by Commissioner Cookie Pope, seconded by Commissioner Eleanor N Creech andcarried by unanimous vote, the Board adjourned the Cleveland Water District Board and met as theHopewell Pisgah Water District BoardEngineer Tim Broome discussed with the Board the following three issues concerning theHopewell Pisgah Water DistrictA Project Cost for Extension Plans and Summary of Remaining Capital - Mr Broome explained thecost of extending water mains along Crantock Road and Hickory Grove Church Road would be280,000 The District has 493,000 remaining in grant funds, plus 45,300 from fees collectedfor taps This would be enough to pay for the extension construction project as well as thecapacity charge to the County leaving 13,300 in capital funds for the districtB Water Purchase Contract - Mr Broome explained the Water District Board needs to approvea new water purchase contract with the County that will allow for purchase of capacity in theCountys water plant The new contract would replace the contract dated April 4, 1994C Agreement with Johnston County for Construction of water main extensions on Crantock Roadand Hickory Grove Church Road - Mr Broome requested the Water District Board approve anagreement with Johnston County for the construction of the proposed water main extensionFollowing discussion, Commissioner Cookie Pope moved the Hopewell Pisgah Water District Boardapprove the expenditure of 280,000 for the construction of water main extensions on Crantock Road andHickory Grove Church Road, approve the modified water purchase agreement with Johnston County toallow for bulk water capacity charges, and approve the construction by Johnston County of the proposedwater main extension project Commissioner Thomas M Moore seconded the motion, which carried byunanimous vote Note New Water Purchase Contract on file in Clerks OfficeUpon a motion by Commissioner James H Langdon, Jr, seconded by Commissioner Eleanor N Creechand carried by unanimous vote, the Hopewell Pisgah Water District Board adjourned and regular sessionwas resumed20 County Approves New Water Purchase Contract with Hopewell Pisgah Water District andConstruction Contract for Water Main Extension ProiectUpon a motion by Commissioner Thomas M Moore, seconded by Commissioner James H Langdon,Jr and carried by unanimous vote, the Board approved the new revised contract for providing water tothe Hopewell Pisgah Water District and agreed to enter into a contract with the District to construct thenew water main extensions on Crantock Road and Hickory Grove Church RoadLWO21 Award of Bids - EDA Title 9 Water Sewer Improvements Projects and Hopewell PisgahWater District Water Main ExtensionsThe Board reviewed the following bids received September 18, 1997 on the Economic DevelopmentAdministration Water and Sewer Improvements Projects and the HPWD ExtensionsA Hamlin Company Water Sewer ImprovementsOnsite, Inc, Smithfield249,22050Mecklenburg Contracting Co, Raleigh258,22050Billings Garrett, Raleigh263,28650Pipeline Utilities, Inc, Raleigh284,51430Park Construction Corp Morrisville303,70400TA Loving, Goldsboro354,30900Monroe Roadways, Fairport, NY442,31375B Cleveland Road Connector Water System Improvements and Hopewell Pisgah WaterDistrict Water Main Extensions HPWD Extension was bid in with this project butwill be funded with remaining USDA RD grant money approved for this districtPark Construction Corp, Morrisville838,04500JF Wilkerson, Morrisville882,35850T A Loving, Goldsboro894,64400Pipeline Utilities, Raleigh918,21200Mecklenburg Contracting, Raleigh953,06600Billings Garrett, Raleigh982,33150Monroe Roadways, Inc, Fairport, NY1,324,76000C I -95 US 701 Interchange AreaEngineer Tim Broome stated that McKim Creed has studied the bids and has recommendedaward of contract to low bidders on each project On the I -95 US 701 Interchange Area Project, theyrecommended the add alternate which would provide a gravity sewer line to the interchange area at anadditional cost of approximately 88,000 The Town of Four Oaks has committed 75,000 to the projectand has been asked to furnish the additional 13,000Mr Broome also noted that in a few cases, the County has not been able to obtain the necessaryeasements for these projects He asked the Board to consider authorizing whatever action is needed,including condemnation, in order to obtain all easements and assure these projects can be built in a timelymannerCOUNTY TO FUND ADDITIONAL COST OF PROJECT FROM CONTINGENCY FUNDFollowing discussion, Commissioner Jerry F Wood moved the Board approve the followingbudget amendment to appropriate 75,000 from the Town of Four Oaks and allocate 13,000 from thecontingency fund for the I -95 US 701 Interchange projectExpenditure Increase10 56017348 I -95 S 701 Interchange Water and Sewer Project 88,000Expenditure Decrease10 58555710 Contingencies 13,000Revenue Increase10 560131332 Town of Four Oaks 75,000Base BidAdd AlternateOnsite, Inc, Smithfield438,21500521,99250Billings Garrett, Raleigh457,93700551,62270Park Construction, Morrisville471,99900572,10600TA Loving, Goldsboro476,95000633,50200Mecklenburg Contracting, Raleigh490,24400583,51650Ralph Hodge Const, Wilson497,19700594,09875Roadways, Inc, Fairport, NY593,64000738,31800Engineer Tim Broome stated that McKim Creed has studied the bids and has recommendedaward of contract to low bidders on each project On the I -95 US 701 Interchange Area Project, theyrecommended the add alternate which would provide a gravity sewer line to the interchange area at anadditional cost of approximately 88,000 The Town of Four Oaks has committed 75,000 to the projectand has been asked to furnish the additional 13,000Mr Broome also noted that in a few cases, the County has not been able to obtain the necessaryeasements for these projects He asked the Board to consider authorizing whatever action is needed,including condemnation, in order to obtain all easements and assure these projects can be built in a timelymannerCOUNTY TO FUND ADDITIONAL COST OF PROJECT FROM CONTINGENCY FUNDFollowing discussion, Commissioner Jerry F Wood moved the Board approve the followingbudget amendment to appropriate 75,000 from the Town of Four Oaks and allocate 13,000 from thecontingency fund for the I -95 US 701 Interchange projectExpenditure Increase10 56017348 I -95 S 701 Interchange Water and Sewer Project 88,000Expenditure Decrease10 58555710 Contingencies 13,000Revenue Increase10 560131332 Town of Four Oaks 75,000]OAWARD OF CONTRACTSFollowing further discussion, Commissioner Thomas M Moore moved the Board award contractsto the following low bidders on the EDA Title 9 Water and Sewer Improvements Projects and theHopewell Pisgah Water District Water Main Extension, contingent upon receipt of all outstanding permitsand easements Commissioner Moore further moved the Board authorize the use of condemnation ifnecessary on the easements for these projects in order to assure that these projects can be built withoutdelay Commissioner Cookie Pope seconded the motion, which carried by unanimous voteAward to the following contractorsA Hamlin Project - Award to low bidder Onsite, Inc of Smithfield, NC, at a bid of 249,220with a total project budget of 297,000B Cleveland Road Connector Water System Improvements Hopewell Pisgah Water DistrictWater Main Extensions - Award to low bidder Park Construction Corporation of Morrisville,NC, at a bid of 838,045 598,295 from EDA Funds, and 239,750 from USDA RuralDevelopment funds with a total project budget of 943,450C I -95 US 701 Interchange Area Project - Award to low bidder Onsite Incorporated for Baseplus Add Alternate Bid of 521,99250 with a total project budget of 599,0000022 Award of Bids - This End Up Water Sewer ImprovementsThe Board reviewed the following bids received September 18, 1997 for water and sewerimprovements for the This End Up facilityMecklenburg Contracting, RaleighOnsite, Inc, SmithfieldPark Construction Corp MorrisvilleBillings Garrett, RaleighBlackman Associates, Four OaksMonroe Roadways, Inc Fairport, NY208,95575222,20400223,45700227,33520233,33210332,04100Tim Broome stated that McKim Creed has reviewed the bids and has recommended award ofcontract to low bidder, Mecklenburg Contracting of Raleigh As with the projects above, he asked theBoard to consider approving whatever action is needed, including condemnation, in order to obtain thenecessary easements for this projectFollowing discussion, Commissioner Jerry F Wood moved the Board award contract toMecklenburg Contracting of Raleigh for the This End Up Water Sewer Improvements project for thebid price of 208,95575 with a total project budget of 255,90000, contingent upon receipt of alloutstanding permits and easements Commissioner Wood further moved the Board authorize the use ofcondemnation if necessary on the easements for this project to assure that construction will not be delayedCommissioner James H Langdon, Jr seconded the motion, which carried by unanimous vote23 Adjustments to Retail Water and Wastewater Application Fees ApprovedThe County Manager informed the Board that after reviewing the water and wastewaterapplication fees, the Public Utilities Department has recommended the following adjustments to simplifythe process and reduce the fees for new customersReduce the applicationconnection fee for wastewater from 40 to 20 the same asapplication fee for waterWhen customer is applying for both water and wastewater connection at the same time, allowfor a combined application fee of 30Set the deposit for si ? service OR dual service at 50Following discussion, Commissioner Thomas M Moore moved the Board approve theadjustments to retail water and wastewater application fees as stated above Commissioner Cookie Popeseconded the motion, which carried by unanimous voteASK24 Report on Water Sewer Capacity ChargesEngineer Tim Broome discussed with the Board the following issues involving water and sewercapacity charges? Residential Capacity Charges and Commercial Tap FeesMr Broome suggested the Board consider designating a portion ofthe residential capacity chargesand commercial tap fees for capital reserve He noted the staff will be drafting a formal policy for theBoards consideration in the near future? Policy for Developer Reimbursement for Water TapsHe recommended the Board discontinue or at least reduce the reimbursements paid to developerswho build water systems and turn them over to the County Currently, the County reimburses thedeveloper 750 per tap upon connection of services This policy was established to encourage developersto build water systems, however the need to build capital reserves for the future is now a greater concernIt was suggested that if the Board does not want to discontinue the reimbursements completely, they mightconsider reducing the amount by approximately one -half to mirror the reimbursements paid by privateenterprise? Application of Wastewater Capital Commodity SurchargesMr Broome reported that the committee appointed by the Board to consider the application andprocedures for the recently adopted 451000 gpd wastewater commodity surcharge has met withrepresentatives from the towns of Clayton, Kenly, Benson and Princeton Several questions need to beaddressed such as who will collect the surcharge in the towns, and how this will impact the East ClaytonIndustrial Park, considering the Countys plan to build a treatment plant to serve those customers onlybased on user pay -back? Wastewater Capital Acreage Impact Fees for Users of County Facilities Tributary to OtherPublicly Owned Treatment WorksMr Broome reminded the Board they have discussed implementing capital charges for users ofthe Countys wastewater collection and transmission facilities tributary to other treatment plants, as wellas users of the Countys transmission lines and pumping stations that lie outside the service areas ofSmithfield, Selma, Pine Level and Four Oaks, which are tributary to the Central Wastewater TreatmentPlant He recommended the Board consider adopting a formal policy for these charges? Capacity Charge in lieu of Acreage Charge for InstitutionsMr Broome asked the Board to be considering the possibility of charging institutions based oncapacity rather than acreage He pointed out a church might only be using sewer service three days a week,with the heaviest usage on the one day when plant capacity is at it lowestFollowing discussion on these matters, Mr Broome stated that staff would be bringing back tothe Board in November more detailed recommendations and draft policies25 Water District Policy IssuesMr Broome discussed with the Board the following two issues concerning Water Districts? Proposed Interim Tap FeesAs an incentive to subscribers in proposed water districts, the County has been offering, for ashort time frame, a reduced tap fee in the amount of 75 Once the early sign up period is over, there isan interim period before the USDA Rural Development funding is allocated and contracts are awarded forconstruction of the project Mr Broome recommended the Board consider a tap fee for persons along theproposed lines who wish to participate in the water district during this interim period He suggested a feeof 600 as an intermediate discount This would provide a second level of reduction for those who, forwhatever reason, did not subscribe in the early stages, and would be helpful to the district as moresubscribers will help reduce the user charges After contracts are awarded, persons who wish to connectto the water district would have to pay the full cost of approximately 1400? Acquisition of Water District Facilities by MunicipalitiesMr Broome noted several municipalities have asked for a policy concerning acquisition of aportion of a water district in the event of annexation He recommended the Board consider a policy thatwould, after a five year waiting period, allow for the sale of an annexed portion of a water district to themunicipality, as long as the lines in question do not serve as a transmission main for the Countys watersystem The price could be based on actual cost less depreciation with a residual value of no less than 25of the cost, or original capital cost per customer times the number of customers annexed, whichever isgreaterThe Board agreed to consider these matters further at the meeting on October 13, 199726 McGees Crossroads School - Sewer Line RouteMr Broome pointed out the following alternate routes for providing wastewater to McGeesCrossroads Schools site and gave costs estimates for eachA -1 Schools site to Landfill via NC 210 no offsite gravity sewer1,135,000A -2 Schools site to Pleasant -Coats Rd, then to Landfill via NC 2101,270,000B -1 Schools site to Benson via NC 50 no offsite gravity sewer990,000B -2 Schools site to Pleasant -Coats Rd, then to Benson via NC 501,189,000The Board discussed the advantages and disadvantages of each option and agreed they preferredthe NC 210 route back to the Landfill rather than running the wastewater transmission lines down NC 50to Benson They discussed the option of a pump station on the school site and a force main down NC 210in front of the school vs a gravity line from the school to Pleasant -Coats Road and back to the Landfillalong NC 210 In the latter scenario, a pump station would be located on Pleasant -Coats Road MrBroome explained that if the A -2 option was used, staff would recommend easements be pursued at thesame time in three locations along the gravity line to allow for future connectionsFollowing further discussion, the Board postponed a final decision on whether to approve A -1 orA -2 option until the Monday, October 13, 1997, meeting27 Public Hearing Set for Proposed Archer Lodge Water DistrictUpon a motion by Commissioner Cookie Pope, seconded by Commissioner Eleanor N Creech andcarried by unanimous vote, the Board called for a public hearing at 1100 am on November 3, 1997 tohear public comment on the proposed Archer Lodge Water District28 Meadow School - Sewer ServiceThe County Manager explained the current sewer system at Meadow School will notaccommodate the new additions that are planned The project is in the design stage, and the architect needsto know as soon as possible how the sanitary sewer needs will be servedThe Board of Education has received an engineering feasibility study from McKim Creed Twooptions were identified in the report 1 continue treatment on -site with septic tank and drain field, or 2a force main to the Town of Benson for treatment at Bensons wastewater treatment facilityThe on -site solution would require the purchase of additional land for sufficient space for disposaland new drain field piping The estimated cost of an on -site treatment system would be 211,000, howeverthis option would be limited as far as future growth is concerned The second option, a 4 force main backto Benson at a cost of 410,000 would serve the school at this time, however a 6 transmission line wouldallow for future growth Cost for the 6 force main was estimated at 504,000The Board discussed the options and agreed a force main back to Benson would be preferable toan on -site system They agreed to consider the matter and asked the County Manager to bring this backto their attention at the November meeting Also briefly discussed was the possibility of providing Countywater to the school site at an estimated cost of 877,000, however the cost at this time appears to beprohibitive29 Extension of State of Emergency as Proclaimed April 7, 1997 for Stream Clean -UpIn order to continue cleaning debris caused by Hurricane Fran from the streams and waterwaysof Johnston County, Commissioner Cookie Pope moved the Board extend for a period of one year, theState of Emergency which was declared April 7, 1997 by the Board of Commissioners CommissionerPope further moved the Board seek additional funding from the USDA Natural Resources ConservationService to provide further cleaning of the streams and waterways in the rural areas of the County,primarily Hannah Creek, Mill Creek and the Neuse River Commissioner James H Langdon, Jr secondedthe motion, which carried by unanimous vote30 Authorization to Advertise for BidsCommissioner Thomas M Moore moved the Board authorize the advertisement for bids for thefollowing items at the County landfill, which were approved in the current budget articulating dump truck,office building for landfill operations this will be informal bids unless the cost exceeds the statutory limit,and an auto -tarp machine for daily cover application Commissioner Jerry F Wood seconded the motion,which carried by unanimous vote31 Surplus Property - Resolution to Sell by Private SaleThe County Manager reminded the Board that last month, the Commissioners agreed to the saleof a small county -owned parcel of land off Hinton Street in Clayton Attorney Andy Holland has reviewedthe matter and recommended it be declared surplus and sold by private saleUpon a motion by Commissioner James W Cash, seconded by Commissioner James H Langdon,Jr and carried by unanimous vote, the Board declared the 25x 126 tract in Clayton Township surplusand adopted the following resolution authorizing the sale of the propertyRESOLUTIONBe it resolved by the Johnston County Board of CommissionersThat, whereas property was acquired by the County of Johnston at public auction, to wit a taxforeclosure sale, and whereas the property is a 25x 126 tract located in Clayton Township, and whereasthe County has declared the property to be surplus property to be sold as by law providedNow, therefore, at a regularly scheduled meeting ofthe Board of Commissioners held on Monday,October 6, 1997, it is ordered that the property described in a deed dated December 1, 1992 from W AHolland, Jr, Commissioner to County of Johnston, recorded in Book 1290, Page 653 in the JohnstonCounty Register of Deeds, shall be sold by a private sale, pursuant to North Carolina General Statute160A -267, at a price equal to or greater than the amount paid by the County at the public auctionAnd be it further resolved that notice summarizing the contents ofthe resolution shall be publishedonce after its adoption, and that no sale shall be consummated thereunder until ten 10 days after itspublication32 Appointment ALS Medical Advisor and Emergency Services Advisory CommitteeThe County Manager informed the Board Dr John Guha has resigned as ALS Medical Advisorfor Johnston County Dr Guha has recommended Dr Esperanza Ordonez to replace him in this positionFollowing discussion, Commissioner Jerry F Wood moved the Board accept the resignation ofDr John Guha and appoint Dr Esperanza Ordonez as Advanced Life Support Medical Advisor forJohnston County Based on the new appointment, Commissioner Wood further moved that Dr Ordonezreplace Dr Guha on the Emergency Services Advisory Committee Commissioner Cookie Pope secondedthe motion, which carried by unanimous vote33 Closed Session - Consult with Attorneys and Acquisition of PropertyUpon a motion by Commissioner Eleanor N Creech, seconded by Commissioner Cookie Pope andcarried by unanimous vote, the Board recessed regular session to meet in closed session for the followingpurpose acquisition of property, and consultation with an attorney on one matter of potential litigation,and two existing lawsuits the News Observer vs Johnston County, and Carolina Utilities vs JohnstonCountyLOUpon a motion by Commissioner James H Langdon, Jr seconded by Commissioner Cookie Popeand carried by unanimous vote, the Board adjourned closed session and resumed regular session34 Sheriff Request Funding for Additional Overtime for PersonnelSheriff Freddy Narron requested funding in the amount of 14,300 for additional overtime of off -duty personnel in order to provide needed services for the CountyUpon a motion by Commissioner Jerry F Wood, seconded by Commissioner Thomas M Mooreand carried by unanimous vote, the Board approved the following budget amendment to budget additionalovertime for the Sheriffs DepartmentExpenditure Increase10 51000300 Salaries part-time 14,30000Expenditure Decrease10 58555710 Contingencies 14,3000035 Contract with River Dell Utilities ApprovedUpon a motion by Commissioner Thomas M Moore, seconded by Commissioner James HLangdon, Jr and carried by unanimous vote, the Board agreed to enter into a bulk water contract withRiver Dell Utilities and authorized the County Manager andor Chairman to sign the necessary documentsThere being no further business, Commissioner James H Langdon, Jr moved the Board recessuntil Monday, October 13, 1997 at 630 pm Commissioner Cookie Pope seconded the motion, whichcarried by unanimous voteNorman C Denning, ChairmanJoyce K Ennis, ClerkDetailsAnnotationsEntry PropertiesModified11192013 33214 PMCreated3272003 105354 AMTemplateMinutesFieldsMinutes - TypeRegularMinutes - Date1061997Book20