January 5, 1998 - 10:00 AM - County Board of Commissioners Meeting Minutes

January S, 1998The Johnston County Board of Commissioners met in regular session Monday, January 5, 1998, at1000 oclock am in the Commissioners Meeting Room, Johnston County Courthouse Annex,Smithfield, North Carolina, with the following membersPresent Norman C Denning, Chairman, James W Cash, Vice Chairman, Jerry F Wood,DDS, Eleanor N Creech, Cookie Pope, Thomas M Moore and James H Langdon, JrAbsent NoneAlso Present Richard B Self, County Manager, and Joyce H Ennis, Clerk to the BoardThe Chairman called the meeting to order and the following business was transacted1 MinutesChairman Denning asked if there were anyDecember 1, and December 8, 1997 board meetingsthe minutes approved as presentedcorrections to the minutes of the November 25,There being no corrections, the Chairman declared2 Public Hearing - Proposed Princeton Kenly Water DistrictAdvertised The Smithfield Herald - December 12, 19, 23, 1997Princeton News Leader - December 17, 1997Kenly News - December 17, 1997Notices Posted at the following locations Free Will Baptist Church, Rains Crossroads; JamesRogerson Farm Supply; Willard Davis LandscapingThe Chairman opened the public hearing and invited anyone who wished to address the Board onthe proposed PrincetonKenly Water DistrictTim Broome, County Engineer, directed attention to a map of the proposed boundaries Heexplained the water line project would be designed based on the results ofthe early sign -up for connectionThe goal would be to run a water line in front of every property that asked for a tap, if feasibleJ W Teeny Bizzell asked if the proposed boundaries could be expanded to include the smallsection from Bizzell Grove Church Road south to Hwy 70A He noted the people in that area would liketo be includedThe Board indicated there should be no problem with the boundaries being amended as requestedMr Broome concurredHamp Ethridge, citizen from Kenly area, asked if the water lines in the ETJ area of Kenly wouldbe large enough to accommodate growthMr Broome explained the project would be funded through a long -term loan from USDA RuralDevelopment, and would have to be designed to their standards If the design does not include larger linesin this area, the town would have the opportunity to upgrade at their expense if they wish to do so Henoted the County is in the process of establishing a policy concerning the purchase of water district linesby towns in the event of annexation It has been proposed that no water district could be purchased forat least 5 years to assure time for the district to be firmly establishedCommissioner James H Langdon, Jr noted the County has, in the past, upsized lines on maincorridors in water districts to allow for growth and to perpetuate the Countys overall water systemPete Rains, Harold Hinnant, Juanita Rowe and Doug Parnell, property owners in the area, askedquestions about the future steps in developing the districtAssistant County Manager, Rick Hester, explained that everyone within the district boundaries willhave an opportunity during an early sign -up period to pay 75 per tap Once the number of initial tapsARMis known, it will be easier to estimate the average monthly bill, which hopefully would be in the range of28 to 30, dependent on personal usage Persons who wish to connect after the early sign -up period, butbefore the contract to build the system is awarded, would be able to purchase a tap for 600 After thecontract for construction is awarded, the cost of taps would be whatever is applicable for any countywater tap at the time of purchase In response to a question concerning multiple taps, Mr Hester noteda tap should be considered for each existing or potential lot, however he stressed the need to rememberthat once a tap is purchased, even if the owner does not connect to the water system, there will be amonthly base fee to fulfill the obligations of the loanThere being no further comments, the Chairman closed the public hearing3 Princeton Kenly Water District EstablishedThe following resolution was discussed and its title was readRESOLUTION CREATING THE PRINCETON KENLY WATER DISTRICTOF JOHNSTON COUNTYWHEREAS, the Johnston County Board of Commissioners hereinafter the Board at its regularmeeting on December 1, 1997, resolved that a Public Hearing be held, pursuant to NC General StatutesChapter 162A -88 et seq, to consider creation of the PrincetonKenly Water District of Johnston County;and,WHEREAS, the Board further resolved that the said Public Hearing should be held on Monday,January 5, 1998, and directed the appropriate representative of the County to take the necessary actionsto hold the Public Hearing; andWHEREAS, the Board further resolved that the appropriate representatives of the County take thenecessary actions to properly notice said Public Hearing as provided by law; andWHEREAS, pursuant to NC General Statutes Chapter 162A -86, a Notice of Public Hearing wasprepared stating the date, hour and place of the hearing and its subject and setting forth a description ofthe territory to be included within the proposed PrincetonKenly Water District of Johnston County; and,WHEREAS, pursuant to said NC General Statutes Chapter 162A -86, the Notice of Public Hearingwas published once a week for three weeks in newspapers that circulate in the proposed district and postedin at least three public places in the district The Notices of Public Hearing were posted and published thefirst time not less than twenty days before the hearing; and,WHEREAS, a Public Hearing was held at 1000 am on January 5, 1998, in the CommissionersRoom, Courthouse Annex, Smithfield, North Carolina at which time taxpayers and all other interestedpersons appeared and were heard concerning the question of creating the PrincetonKenly Water Districtof Johnston County; andWHEREAS, the Board, following the Public Hearing, finds that1 There is a demonstrable need for providing in the district water services;2 The residents of all the territory to be included in the district will benefit from the districtscreation; and3 It is economically feasible to provide the proposed service or services in the districtwithout unreasonable or burden -some annual tax levies; andWHEREAS, the Board recognizes that vital matters to be considered in creating the district are theavailability of federal funding and the successful issuance of bonds andor notes for the purpose ofproviding funding to provide water to the district, or portions thereof, and the number of users whocontract to purchase water; and,WHEREAS, the Board finds that the district shall be defined as set forth in the Notices of PublicHearing and,WHEREAS, the Board now desires to create the PrincetonKenly Water District of Johnston County,NOW, THEREFORE, BE IT RESOLVED by the Johnston County Board of Commissioners, asfollows1 It is hereby found thata There is a demonstrable need for providing in the district water services;b The residents of all the territory to be included in the district will benefit from the districtscreation; andc It is economically feasible to provide the proposed service or services in the district withoutunreasonable or burdensome annual tax levies; andB1low2 The PrincetonKenly Water District of Johnston County is thereby created as provided above andthe said District is hereby described as followsDISTRICT BOUNDARIES FOR PROPOSED PRINCETON KENLY WATER DISTRICTBeginning at a point, said point being the common point between Johnston, Wilson, and WayneCounties, also being the eastern most corner of Johnston County, thence along the Wayne County Linein a southwest direction approximately 52,600 feet to the intersection with the northern right -of -wayboundary of the Norfolk Southern Railway, thence along the northern right -of -way boundary of theNorfolk Southern Railway in a northwest direction approximately 4,500 feet to the intersection with thewest corner of the Mrs Emmitt D Wilkins property, thence along the west property line of the MrsEmmitt D Wilkins property to the intersection with the right -of -way of US 70, thence perpendicularacross US 70 to the northern boundary of the US 70 right -of way, thence along the north boundary of theUS 70 Right -of way in a west direction for approximately 8,800 feet to the intersection with the westproperty line ofthe RT D Investments property, thence in a north direction along the RT D Investmentsproperty line to the intersection with the north property line of the BY Woodard property, thence alongthe north property line of the BY Woodard property in a northwest direction to the intersection with theeast property line of the Martha H Mumford property, thence along the east property line of the MarthaH Mumford property line in a north direction to the intersection with the south property line of the ThelC Rains property, thence along the property line of the Thel C Rains property in a clockwise directionto the intersection with west property line of the Donald Ray Sterling and Edna Sterling property, thencealong the west property line ofthe Donald Ray Sterling and Edna Sterling property in a northeast directionto the intersection with the southern property line of the Sherry Ormond Worley property, thence alongthe property line of the Shirley Ormond Worley property in a clockwise direction to a point 500 feetparallel to the south of the centerline of SR 2317, thence along a line 500 feet parallel to the south of thecenterline of SR 2317 in a west direction approximately 5,800 feet to the intersection with west right ofway of SR 2318, thence to a point 500 feet west of the right -of -way of SR 2318, thence along a line 500feet parallel to the west right -of way of SR 2318 in a northern direction for approximately 2,400 feet tothe intersection with the northwest right -of -way of SR 2141, thence to a point 500 feet to the northwestofthe right -of -way of SR 2141, thence along a line 500 feet parallel to northwest right -of way of SR 2141in a northeast direction approximately 7,200 feet to the right -of -way of SR 2320, thence to a point 500to the north of the right -of -way of SR 2320, thence along a line 500 feet parallel to the north right -of -wayof SR 2320 in an east direction approximately 5,900 feet to the intersection with the centerline ofthe LittleRiver, thence along the centerline of the Little River in a north direction approximately 35,200 feet to theintersection with the south right -of -way of Interstate 95, thence along the southern right -of -way ofInterstate 95 in a northeast direction approximately 13,000 feet to the north property line of the PhyllisB Renfrow property, thence along the north property line of the Phyllis B Renfrow property in a westdirection to the intersection with the north property line of the Otis Reginal Hales property, thence alongthe north property line of the Otis Reginal Hales property to a point 500 to the east right -of -way of SR2342, thence along a line 500 feet parallel to the east right -of -way of SR 2342 in a south direction forapproximately 900 feet to a point 500 feet to the north of the right -of -way of SR 2383, thence along a line500 feet parallel to the north right -of -way of SR 2385 in an east direction for approximately 6,200 feetto a point 500 feet to the west of the right -of -way of SR 2345, thence along a line 500 feet parallel to thewest right -of -way of SR 2345 in a north direction for approximately 2,900 feet to the right -of -way of NC222, thence to the southeast property corner of the Marie Scott, Marie S Rhodes and Others property,thence to along the property line of the Marie Scott, Marie S Rhodes and Others property in a clockwisedirection to the southwest property corner of the Patricia Broughton Colvin and Yosonda S Broughtonproperty, thence along the Patricia Broughton Colvin and Yosonda S Broughton property in a clockwisedirection to a point 500 feet to the southeast of the right -of -way of US 301, thence along a line 500 feetparallel to the southwest right -of way of US 301 in a northeast direction for approximately 800 feet to theintersection with the Wilson County Line, thence along the Wilson County Line in a southeast directionfor approximately 14,400 feet to the point of beginning3 The Clerk to the Board is hereby authorized and directed to cause the Resolution to bepublished once in each of two successive weeks in the newspapers in which the Notices ofPublic Hearing were published, and in addition thereto cause to be published with theresolution a notice as provided in NC General Statutes Chapter 162A- 87bThe County, and its officers, agents and attorneys are hereby directed to take any further actions asmay be required by the laws of the State of North Carolina to perform the matters and things directed bythis ResolutionDuly adopted this 5t day of January, 1998ARMCommissioner Cookie Pope moved the passage ofthe foregoing resolution and Commissioner JamesH Langdon, Jr seconded the motion, and the resolution was passed by the following voteAyes Commissioners Norman C Denning, James W Cash, Jerry F Wood, Eleanor N Creech,Cookie Pope, Thomas M Moore, and James H Langdon, JrNays NoneNot Voting None4 Authorization to Proceed with Expansion of Boundaries for Princeton Kenly Water DistrictThe Board authorized the County Manager to proceed with such steps as required by NC law toextend the boundaries of the PrincetonKenly Water District from Bizzell Grove Church Road south toHwy 70A, as discussed and sanctioned by the Board in the public hearing held prior to the establishmentof the district5 Department of Transportation - Addition to SystemThe Board reviewed petitions presented by the North Carolina Department of Transportationrequesting the following road be added to the State Secondary System for maintenanceDuanne Pool Road, Duanne Pool Subdivision, Clayton TownshipFollowing review, Commissioner James W Cash moved the Board concur with the NC Departmentof Transportations request to add the roads listed above to the State Maintained System CommissionerEleanor N Creech seconded the motion, which carried by unanimous vote6 Purchase of Property - Mental HealthThe Mental Health Department has requested the Boards approval to purchase 433 acres on Hwy70A in Pine Level as a site for a new facility to house two day care programs, Growing Together a daycare preschool center, and office space for the Early Childhood Intervention Program Children from birthto 5 years of age, who are at risk for developmental disability, would be served The cost of the propertyis 45,000 No County funds would be used on this projectIn response to questions by Commissioner Cookie Pope concerning funding for the project,Commissioner Eleanor N Creech, who serves on the Mental Health Board, responded the Mental HealthDepartment has State funds available for the entire projectFollowing further discussion, Commissioner Jerry F Wood moved the Board approve the purchaseby the Mental Health Department of 433 acres on Hwy 70A in Pine Level as a site for a new facility tohouse two day care programs, Growing Together, and offices for the Early Childhood InterventionProgram Commissioner Eleanor N Creech seconded the motion, which carried by the following voteYea Norman C Denning, James W Cash, Jerry F Wood, Eleanor N Creech, Thomas M Moore,James H Langdon, JrNo Cookie Pope7 Public Hearing Industrial Revenue Bonds - Flanders CorporationAdvertised The Smithfield Herald - December 19, 1997The Chairman opened the public hearing and invited anyone who wished to address the Board onthe proposed issuance of industrial revenue bonds in the amount of 4,500,000 for Flanders Corporationfor the acquisition, rehabilitation and equipping of an approximately 400,000 sq ft facility at 2120 Wal-Pat Road in Smithfield for the manufacture of filtersEconomic Development Director, Michael de Sherbinin, informed the Board the FlandersCorporation, a company affiliated with Air Pure Products, which currently has a manufacturing facilityin Selma, was considering building a second facility at Oak Tree Park, however the site was too smallThey have now decided to purchase the former Fieldcrest Mills property on Wal -Pat Road in Smithfield,then renovate and expand the facility for a filter manufacturing plant They are asking the Board toARMapprove the issuance of industrial revenue bonds for this project, and to adopt a waiver to allow them topay less than the average weekly manufacturing wage for this area He explained the averagemanufacturing wage in Johnston County is in excess of 13hour, and Flanders pays between 7 and 9per hour, excluding benefitsMr De Sherbinin noted that Channel Master Corporation had purchased the property a few yearsago to use for a satellite operation, however had recently declared the property surplusRobert Amerson, president of Flanders Corporation, stated his company plans to begin workimmediately on the facility, and should employ between 100 and 200 employees Future plans are to bringother company operations to this site, which would create additional jobsThere being no further comments, the Chairman closed the public hearing8 Resolution Approving Revenue Bonds - Flanders CorporationCommissioner Thomas M Moore introduced the following resolution, the title of whichwas readAPPROVAL IN PRINCIPLE OF INDUSTRIAL PROJECT FORFLANDERS CORPORATION OR AN AFFILIATE OR SUBSIDIARY THEREOF, ANDTHE FINANCING THEREOF WITH INDUSTRIAL REVENUE BONDSIN THE PRINCIPAL AMOUNT OF UP TO 4,500,000WHEREAS The Johnston County Industrial Facilities and Pollution Control Financing Authoritythe Authority has agreed to assist in the financing under the North Carolina Industrial and PollutionControl Facilities Financing Act the Act of an industrial project by Flanders Corporation, a NorthCarolina corporation the Company or an affiliate or subsidiary thereof, which plans to acquire, constructand equip a facility for the manufacture of filters in Johnston County the Project and has indicated thatagreement by the execution of an Inducement Agreement between the parties dated September 24, 1997,and;WHEREAS Under GS § 159C -7 each project must be approved by the Secretary of theDepartment of Commerce and, under Article 5 1 B of Chapter 143 ofthe North Carolina General Statutes,the Federal Tax Reform Allocation Committee must allocate a sufficient amount of North Carolinasvolume cap , as defined in Section 146 of the Internal Revenue Code of 1986, as amended the Codeto the financing; andWHEREAS The Rules and Procedures of the North Carolina Department of Commerce requirethat the governing body of a county approve in principle any project to be financed under the Act; andWHEREAS This Board of Commissioners has today held a public hearing with respect to theadvisability of the Project and the issuance of bonds therefor, as evidenced by the Certificate andSummary of Public Hearing attached hereto as Exhibit A; andWHEREAS Section 147f ofthe Code requires that the Board of Commissioners approve the planof financing for the bonds; andWHEREAS, the Authority intends to issue its Industrial Development Revenue Bonds FlandersCorporation Project, Series 1998 the Bonds in the principal amount of 4,500,000 which will besecured by a letter of credit issued by a United States bank; andWHEREAS, under Section 159C -4 ofthe Act the issuance of bonds under the Act must be approvedby the governing body of the county in which the project to be financed under the Act is located; andWHEREAS, within the last twelve months, the Champion plant in Johnston County has been closedor phased out resulting in the loss of greater than 300 jobs in Johnston County;NOW, THEREFORE, the Board of Commissioners of Johnston County, meeting in regular sessionat Smithfield, North Carolina, on January 5, 1998, do the followingBE IT RESOLVED BY THE BOARD OF COMMISSIONERS FOR JOHNSTON COUNTY1 The proposed industrial project consisting of the acquisition, construction and equippingof a facility to manufacture filters by Flanders Corporation or an affiliate or subsidiary thereof inJohnston County and the issuance of bonds in an amount not to exceed 4,500,000 therefor are herebyapproved in principle2 The Board of Commissioners hereby requests that the proposed industrial project be approvednotwithstanding that the operator may not pay an average weekly wage which is at least equal to theaverage weekly manufacturing wage for Johnston County or at least 10 greater than the average weeklymanufacturing wage paid in the State of North Carolina?e16•3 The Board of Commissioners hereby requests the Federal Tax Reform Allocation Committeeto allocate up to 4,500,000 of North Carolinas 1998 volume cap , as defined above for the financingof the Project4 The Board of Commissioners hereby approves the plan of financing as required by Section147f of the Code5 The issuance of the Bonds in the principal amount of 4,500,000 is hereby approved forpurposes of Section 159C -4 of the ActCommissioner Thomas M Moore moved the passage ofthe foregoing resolution and CommissionerJerry F Wood seconded the motion, and the resolution was passed by the following voteAyes Commissioners Norman C Denning, James W Cash, Jerry F Wood, Eleanor N Creech,Cookie Pope, Thomas M Moore, and James H Langdon, JrNays NoneNot voting None9 Community Service Work ProgramNell Phelps, Community Services Program Manager, presented quarterly and year -end reports onher program She reported that in 1997, 755 offenders completed 23,004 hours of community service atvarious agencies, which would be equivalent to 113,89860 if based on the minimum wageThe Board thanked Ms Phelps for the informative report10 Award of Grant Emergency ManagementDewayne West, EMS Director, introduced Eric Tolbert, Director ofthe NC Division of EmergencyManagement, who complimented Johnston County for its accomplishments in the area of emergencyplanning He announced the award of a grant to Johnston County in the amount of 13,400 to be used inconjunction with the Countys GIS system This money will be used to add additional layers of data inthe computerized system to aid in disaster planning and response in multi- hazard situations He noted thisis an innovative project and is being done in Johnston County because of the Countys advanced GIStechnology and topnotch Emergency Management staffHe stated his office has been working with the NC Association of County Commissioners and theLeague of Municipalities on a statewide mutual aid agreement He urged the County to support thisendeavor He stressed the need for more emphasis on pre - planning at all levels before disasters occurChairman Norman Denning stated the County needs help on cleaning up the streams and waterwaysfrom debris caused by Hurricane Fran Mr Tolbert and Mr West noted the County has received755,000 for debris removal, and hopefully additional funding will be availableUpon a motion by Commissioner Jerry F Wood, seconded by Commissioner Eleanor N Creech andcarried by unanimous vote, the Board accepted the 13,400 grant from the State Emergency HazardousResponse Commission and approved the following budget amendmentExpenditure Increase10 53001411 Planning Grant HMTUSA 13,40000Revenue Increase10 530034144 Emergency Management Revenue 13,4000011 Request for Ambulance Franchise - Blackmans Crossroads and Princeton Fire Departments -Second VoteAt the December 1, 1997 meeting, upon the recommendation of the EMS Advisory Board, theCommissioners approved first responder level franchise for Blackmans Crossroads and Princeton FireDepartmentsARMSECOND VOTEUpon a motion by Commissioner Jerry F Wood, seconded by Commissioner Cookie Pope andcarried by unanimous vote, the Board approved by second vote ambulance franchise for BlackmansCrossroads Fire Department and Princeton Fire Department at first responder level12 Budget Amendments ApprovedUpon a motion by Commissioner Jerry F Wood, seconded by Commissioner James W Cash andcarried by unanimous vote, the Board approved the following budget amendmentsA Industrial Development - to budget money from CP LExpenditure Increase10 56007400 Capital Outlay 1,00000Revenue Increase10 460033099 Miscellaneous Revenue 1,00000B Health Department - Epidemiology - funds for Hepatitis B vaccine for allied health studentsExpenditure Increase10 59154610 Hepatitis 1,77300Revenue Increase10 591534153 Johnston County Schools 1,77300C Hopewell- Pisgah Water District - Budget money from RECDSExpenditure Increase24 85804534 Water Allocation Fee 245,00000Revenue Increase24 858034185 RECDS Farmers Home Administration 245,00000D Education - Proceeds form School Bonds sold 102897Expenditure Increase16 63001012Princeton School - Bonds7,097,0000016 63001013Clayton Primary - Bonds1,750,0000016 63001013Clayton High - Bonds3,353,0000016 63001015Smithfield Selma - Bonds1,250,0000016 63001021McGees Crossroads School7,050,0000016 63001022Cleveland Middle School7,000,0000016 63001023Technology3,000,00000TOTAL30,500,00000Revenue Increase16 630037904School Bonds Proceeds II30,500,00000E Social Services -Expenditure Increase10 6130450210 61007400Revenue Increase10 610034123State Adult Day care and computer upgradesAdult Day Care 42,13100Capital Outlay 5,40900TOTAL 47,54000Social Services Administration 47,5400013 Board of Education - Request for Funding Adjustments - COPs FinancingThe County Manager explained the Board of Education has requested permission to moveCertificates of Participation COPS funds that were allocated for the Glendale Kenly project to theCorinth Holder project because of construction cost variances The total costs of the two schools wouldnot be affectedUpon a motion by Commissioner James H Langdon, Jr, seconded by Commissioner Cookie Popeand carried by unanimous vote, the Board approved the School Boards request to adjust COPS fundsfor the two school sites, Corinth Holder and Glendale Kenly, due to construction cost variances, as longas the total costs of the two projects remains within the 15,200,000 budgetL6?0014 AppointmentsA Youth Task ForceUpon a motion by Commissioner Eleanor N Creech, seconded by Commissioner Thomas M Mooreand carried by unanimous vote, the Board made the following appointments to the Youth Task Force fortwo years terms to expire January, 2000Reappointed Addle H Rawls, Susan HicksAppointed Jim Harrison, Karen Harrison, and Angela BynumB Emergency Food Shelter BoardUpon a motion by Commissioner Jerry F Wood, seconded by Commissioner Eleanor N Creech andcarried by unanimous vote, the Board reappointed Lee Colbert to the Emergency Food Shelter Boardfor a two year term to expire January, 2000C Johnston -Lee Community Action BoardCommissioner Thomas M Moore moved the Board appoint Paula M Braswell McFarland to theJohnston -Lee Community Action Board for a two year term to expire January 2000 Commissioner JerryF Wood seconded the motion, which carried by unanimous voteD Local Emergency Planning CommitteeUpon a motion by Commissioner Jerry F Wood, seconded by Commissioner James H Langdon,Jr and carried by unanimous vote, the Board appointed Tim Little to the Local Emergency PlanningCommittee SARA for a two year term to expire January, 200015 Request for Tax Exemption - Pollution Control Equipment - Wooten Oil CompanyMr Luke Seckinger, treasurer of Wooten Oil, stated his company was required by law to purchaseand install certain pollution control equipment at their convenience stores, some of which are in JohnstonCounty They recently learned this equipment is exempt from County taxes The company applied inAugust to the Johnston County Tax Department for tax exemption for 1997, and also petitioned the NCDept Environmental Health and Natural Resources for certification concerning this equipment He askedthe Board to honor the late application for exemption on 1997 taxes in the amount of approximately 700County Manager, Richard Self, explained the law requires that any application for exemption fortaxes be made during the filing period in January of each year Not only was the application eight monthslate, the NC DEHNR, as of this time, has not submitted certification on this equipmentTax Administrator, Sterling Hancock, stated he has no legal authority to grant this request, howeverthe Board of Commissioners, if they feel there is good cause, can overturn his decision He pointed outthat Wooten Oil Company is eligible to apply for exemption for 1998 taxesFollowing discussion, Commissioner Thomas M Moore moved the Board deny the request fromWooten Oil Company for exemption of 1997 taxes on pollution control equipment Commissioner JerryF Wood seconded the motion, which carried by unanimous vote16 Welfare Reform Plan AnnrovedEarl Marett, Social Services Director, presented the draft Welfare Reform Plan and addendum forJohnston County, as required by general statute The plan was developed by a Planning Committee,which included Commissioners Eleanor N Creech and James H Langdon, Jr The plan has been on fileat the Library subject to comments from the publicBased on the conditions in Johnston County, Mr Marett outlined the Work First Program goals andhow these goals and outcomes will be achieved and measured He pointed out that over the last year, hisdepartment has reduced the case load for Work First, formerly AFDC, by approximately one - third, andmany of the cases left are child only cases His Department is actively addressing the barriers whichLei • NOoften prevent persons from being able to find and keep employment, such as transportation, child care,and substance abuse The overall goal is to change the focus to work instead of getting assistance Henoted the new emergency assistance plan has increased the one time per year allocation from 300 to800, which hopefully will be enough to help recipients get through a short term crisisBy law the Countys portion of funding must be the same amount spent on the Work First Programlast year For 1998, the maintenance of effort figure for Johnston County is 1,137,32300Following discussion, Commissioner Jerry F Wood moved the Board adopt the plan and addendumas presented Commissioner Eleanor N Creech seconded the motion, which carried by unanimous vote17 Day By Day Treatment CenterEarl Marett, Chairman of the Board of Trustees of the Day By Day Treatment Center, addressedthe Board concerning the Centers financial problems He noted that recent unusual expenses plus changesin medicare rules have affected the cash -flow, and help from the County is badly needed to keep theoperation from closing its doors He asked the Board to consider either giving them financial assistance,or making the Center a part of the Mental Health DepartmentRudolph Howell, Board of Trustee member, stated the Center is in considerable debt and needs aone time cash contribution of 100,000 plus the Countys agreement to pay the mortgage payment of7,3 80 per month for the next two years He stressed the Center is providing a tremendous service treatingboth in- county and out -of- county patients, however, it must have help to continue He praised the staffsaying they are well qualified and dedicatedDr Dan Searcy, Area Mental Health Director, noted the Mental Health Department contracts withDay By Day for residential treatment for some of its patients Most are either on medicaid or are indigentWith medicaid changing to managed care rather than fee for services in the near future, the situation couldbecome worseBob Spence, Sr stressed that even though there are problems, the need for the type of treatment thatDay By Day provides has increased It is a vital program that needs central direction under one authorityFollowing discussion, the Board agreed to take this matter under advisement and make a decisionas soon as possible18 Request for Water and Sewer - Bob HollisterBob Hollister, Developer in the I -4042 area stated he would like access to the sewer gravity lineand water line near his property, however he has not been allowed to cross a 5 strip of land belonging toI -4042 Associates in order to do so Mr Hollister maintained that some years ago, in an exchange ofproperty deal, he deeded a 70 strip of property to I -4042 Associates for the purpose of extendingTechnology Drive I -4042 Associates then built the road extension 60 wide and designated it to the NCDepartment of Transportation for state maintenance In the process, 5 strips were left on either side ofthe property I -4042 is now refusing to let him cross the strip next to his property to access the utilitiesHe asked the Board to consider condemning these strips and make them public property so that he andothers in the area would no longer be blocked from utility access He stated that attempts to reach thegravity line through other properties have failedTom Oxholm, CFO of Wake Stone, a partner of I -4042 Associates, stated there has been a badrelationship between I -4042 Associates and Mr Hollister since the sewer line was installed several yearsago He maintained that originally Mr Hollister agreed to participate in the cost of the sewer project, thenbacked out He also noted there have been some bad feelings concerning the competition for the samebusinesses to locate on their propertiesMr Oxholm pointed out that when Mr Hollister sold the 70 strip of property to I -4042 Associates,he only stipulated on the deed that he, as grantor, would retain right of easement for driveway access Atno time has Mr Hollister approached his company about making arrangements to cross the 5 strip for700the purpose of accessing utilities At the time when Mr Hollister attempted to cross the strip of landwithout permission and was stopped, Mr Hollister reportedly remarked that he did not have to work withI -4042 Associates, he would get access without paying for anythingCal Genereux, Planning Director, showed a map of the area and noted the 60 road with the two 5strips on either side He explained the developer recorded the map himself, without the PlanningDepartments knowledge He noted the two strips can be construed as subdivision lots that do not conformwith the Subdivision Ordinance and should not exist, however they appear now to be the source of aprivate spite issueW A Holland, Attorney for the Planning Board, agreed the 5 strips should not exist, and do indeedcreate lots in a subdivision that do not comply with the ordinance, however, in his opinion, the courtswould not uphold any action of condemnation by the County as condemnation must serve a publicpurpose In this case the only purpose would be to serve a single landowner, Mr Hollister Herecommended the Board consider ways to assure Planning Board or Planning Department participationin subdividing land so this will not happen again in the futureBased on the information given, the Board agreed this is a matter that needs to be worked outbetween the two property owners19 Citizen Presentation - Burlington Industrial Plant PropertyDolph Overton, citizen who was instrumental in developing Kenly Industrial Park, asked the Boardif the County might have a use for the Burlington Industrial Plant property on Bright Leaf Boulevard inSmithfield He suggested the vacated plant could be used for County agencies, or as a school site Henoted he would be willing to purchase the property at 25 million and lease it to the County County Manager, Richard Self, explained he is currently exploring the possibility of County useof this property Concerning the facility being used as a school, Mr Overton would need to discuss thiswith the Board of EducationThe Board thanked Mr Overton for his concern20 Award of Engineering Contract - Water Sewer Facilities for Meadow SchoolThe Board reviewed the following proposals received by the County on December 4, 1997 forconsulting engineering services for the Meadow School water supply and wastewater collection facilitiesprojectFIRMDalton Engineering Associates, Clayton, NCW K Dickson, Raleigh, NCGreen Engineering, WilsonMacConnel Associates, Cary, NCMcKim Creed Engineers, Cary Smithfield, NCSouthwind Surveying Engineering, Garner, NCTriangle Environmental, Inc, Raleigh, NCESTIMATECOMPLETION98,000118 days47,50080 days56,10065 days97,600112 days56,400120 days92,40066 days69,500147 daysEngineer Tim Broome recommended award of contract to W K Dickson based on the projectedcompletion schedule and the estimated fee It was noted that even though the County is proceeding withthe design of both water and sewer to the Meadow School, plans are to only go forth with the sewer lineat this timeFollowing discussion, Commissioner Jerry F Wood moved the Board award contract to W K Dicksonfor consulting engineering services for the Meadow School water supply and wastewater collectionfacilities project at an estimated cost of 47,500 and an 80 day completion schedule Commissioner JamesH Langdon, Jr seconded the motion, which carried by unanimous vote70121 Consulting Engineering Services for Solid Waste FacilitiesEngineer Tim Broome explained the County is ready to proceed with the close out of the old landfill,including the final impermeable cover, methane gas collection and leachate management At the same time,the County needs to seek permitting for a new C D cell and consider the various operating options witha goal of prolonging the life of the new Subtitle D landfill, He recommended the County enter into anagreement with G N Richardson Associates of Raleigh as consulting engineers on the projectIn response to the question by Commissioner Cookie Pope concerning the need to open this up forbids, Mr Broome explained that G N Richardsons fees are competitive and they have the experiencethat is needed, including extensive experience with permitting issues They have successfully applied newtechnology to achieve substantial cost savings to other towns and counties with landfills The projectwould also involved working with Dr Morton Barlaz at North Carolina State University to develop thebest option for operating the new cell to assure a maximum life spanFollowing discussion, Commissioner Thomas M Moore moved the Board enter into a contract withG N Richardson Associates of Raleigh as consulting engineers on the Countys solid waste facilitiesCommissioner Jerry F Wood seconded the motion, which carried by unanimous vote22 Amendment to Audit ContractThe County Manager explained the auditing firm, Eilers, Jones, Brown McLeod, has had to doconsiderably more work than anticipated because of the problems we had with the firm that had thecontract last year They have had to go back to previous years records and have had to bring theCountys fixed asset records into compliance with existing and proposed new laws They have requestedan additional 10,000 for the additional workCommissioner James H Langdon, Jr commented he was not opposed to the increase in fee,however, he has a problem with the report not being submitted on timeFollowing discussion, Commissioner James H Langdon, Jr moved the Board approve the followingbudget amendment to allocate an additional 10,000 from contingencies for the audit contractCommissioner Jerry F Wood seconded the motion, which carried by unanimous voteExpenditure Increase10 42000400 Professional Fees 10,000Expenditure Decrease10 58555710 Contingencies 10,00023 Request to Purchase Property - Garland SmithGarland Smith from the Meadow Community stated he would like to get back a small piece ofproperty he sold the County for a solid waste compaction site The small strip is not being used by theCountyAttorney W A Holland suggested the County survey the property to determine the portion MrSmith is interested in purchasing After the property is defined, he recommended Mr Smith make an offerto the County The County can then negotiate a private sale24 Day By Day Treatment CenterThe Board instructed the County Manager to proceed with a study to determine the immediate andlong term needs of the Day By Day Treatment Center They requested a report on the immediate needsat the Monday, January 12th meeting25 Closed Session - Industry and Consultation with AttorneyCommissioner James W Cash moved the Board recess regular session to meet in closed session forthe purpose of discussing matters relating to the location or expansion of industry in the County, and toconsult with an attorney concerning the lawsuit - Johnston County vs City of Wilson Commissioner JerryF Wood seconded the motion, which carried by unanimous vote702Upon a motion by Commissioner Eleanor N Creech, seconded by Commissioner Jerry F Wood andcarried by unanimous vote, the Board adjourned closed session and resumed regular session26 Extension of Utilities ApprovedCommissioner James W Cash moved the Board appropriate up to 225,000 in the FY 99 budgetto extend utilities to a proposed lumber industry on a site in Tech Park owned by Norwood Thompson,contingent upon a signed contract to construct the lumber facility, and a utility easement for NovoNordisk Commissioner Cookie Pope seconded the motion, which carried by unanimous voteThere being no further business, Commissioner Jerry F Wood moved the Board adjournCommissioner James W Cash seconded the motion, which carried by unanimous voteNorman C Denning, ChairmanJoyce K Ennis, ClerkDetailsAnnotationsEntry PropertiesModified11192013 10158 PMCreated3242003 24802 PMTemplateMinutesFieldsMinutes - TypeRegularMinutes - Date151998Book20