June 16, 1998 - 7:00 PM - County Board of Commissioners Meeting Minutes (Recessed)

June 16, 1998 - RecessedJune 16, 1998The Johnston County Board of Commissioners met in recessed session Tuesday, June 16, 1998, at700 pm in the Commissioners Room, Johnston County Courthouse Annex, Smithfield, North Carolina,with the following membersPresent Norman C Denning, Chairman, James W Cash, Vice Chairman, Jerry F Wood,DDS, Eleanor N Creech, Cookie Pope, Thomas M Moore and James H Langdon, JrAbsent NoneAlso Present Richard B Self, County Manager, and Joyce H Ennis, Clerk to the BoardThe Chairman called the meeting to order and the following business was transactedDue to the large crowd, the Chairman moved the meeting to the Superior Courtroom1 Budget SessionChairman Denning welcomed everyone and explained this meeting is for the Board ofCommissioners to discuss and hopefully make a decision on the County Budget for FY 1998 -99 Thepublic hearing on the budget was held on June Is He noted that on Wednesday, June 10, a motion wasmade and seconded on adopting the budget, however, both motions were withdrawn to allow more timeto review the requests He stated that Commissioner Jerry F Wood has asked to speak firstCommissioner Jerry F Wood moved the Board adopt the 1998 -99 County Budget and BudgetOrdinance as proposed with the following additions, using 725,000 in additional ad valorem tax, a one-cent property tax increase, and the balance from the Countys unappropriated surplusIncrease School Current Expense by 3,800,000 over the Current Years budgetIncrease the Tax Department by two positions one tax appraiser and one administrativesupport specialist 1Increase the Sheriffs Department by two positions two administrative Support Specialist ICommissioner Eleanor N Creech seconded the motionDiscussionCommissioner Thomas M Moore asked the County Manager to explain the revenue sourcessuggested by Commissioner Woods motionCounty Manager, Richard Self, explained the Board requested up -to -date figures including anyadditional tax revenues that have been identified since the proposed budget was printed, and the exactamount of available fund balance He provided all Commissioners with this informationFrom the standpoint ofmanagement, Mr Self expressed concern that Commissioner Woods motionwould be stretching the tax base to the limit and would almost completely deplete the fund balance exceptfor the 8 reserve required by the Local Government Commission He noted this would mean therewould be no money available during the year for unexpected, unforseen situations He reminded theCommissioners that when the Board of Education requested 811,000 for mobile units and buses a fewmonths ago, and when the County needed 400,000 to purchase the old Champion building for ClaytonHigh School expansion, it was fund balance that was used to meet these needs He pointed out these areonly two examples of how the County depends on having some unappropriated surplus for the unexpectedThis year, if the remaining 11 million is budgeted as proposed, that money would not be availableCommissioner Moore asked how the required 8 could be used Mr Self explained the 8represents approximately one months expenditures for the County The money is cash flow and couldonly be used in an emergency and immediately replacedCommissioner Cookie Pope stated she felt the budget could be accomplished without the one -centtax increase She noted the growth would make up the difference in her opinionliCommissioner Eleanor N Creech noted she was concerned about using all the unappropriatedbalance and stretching the tax base so thin, however, the County must continue to support the schools asbest they can She stated she feels the small tax increase is necessary, and warned against assumingadditional revenues can be found to make up the difference She voiced appreciation for both the schoolsystem and the County departments and agencies, and praised the Countys teachers and all countyemployees for the good job they are doingCommissioner James H Langdon, Jr spoke of the difficulty in trying to meet all the needs in thebudget this year He stated a one -cent increase in the tax rate generates 429,000, and voiced his beliefthat the budget could probably have been worked out without the one -cent tax increase However, he notedthe request is appropriate and the budget is goodChairman Denning pointed out this has been a very difficult budget and only points out the need foradditional sources of revenue other than ad valorem taxesCommissioner James W Cash stated that no one wants a tax increase, but to have a sound budgetand fund the Board of Educations request, the one -cent increase is neededVOTEThe motion to adopt the 1998 -99 Budget and Budget Ordinance carried by the following voteAyes Norman C Denning, James W Cash, Jerry F Wood, and Eleanor N CreechNo Thomas M Moore, Cookie Pope, and James H Langdon, Jr2 Fire District Tax RatesThe County Manager informed the Board the fire tax rates remain the same except for two changesClaytex Fire District - decrease from three cents to two cents, and Newton Grove Fire District - increasefrom 4 cents to 5 centsUpon a motion by Commissioner James W Cash, seconded by Commissioner Jerry F Wood andcarried by unanimous vote, the Board adopted the fire tax rates as presented and incorporated them intothe 1998 -99 Budget OrdinanceBUDGET ORDINANCE FY 1998 - 1999JOHNSTON COUNTY, NORTH CAROLINABE IT ORDAINED by the Board of Commissioners of Johnston County, North CarolinaSECTION L BUDGET ADOPTION There is hereby adopted the following Operating Budget for the Countyof Johnston for the Fiscal Year beginning July 1, 1998 and ending June 30, 1999; the same being adopted by fundand activity within each fund as listedGENERAL FUNDEXPENDITURESGENERAL GOVERNMENT 9,006,956PUBLIC SAFETY 9,602,590PHYSICAL DEVELOPMENT 5,693,988HUMAN SERVICES 23,193,253EDUCATION 33,955,394TOTAL 81,452,181REVENUESCURRENT YEAR AD VALOREM TAX 37,191,533OTHER TAX REVENUES 18,621,000STATE FEDERAL 12,023,945LICENSE, FEES, ETC 7,433,743FUND BALANCE APPROPRIATED 6,181,960TOTAL 81,452,18195TOURISM AUTHORITYEXPENDITURES 415,000REVENUES3 OCCUPANCY TAX 404,000INTEREST INCOME 8,000MISCELLANEOUS INCOME 3,000TOTAL 415,000SCHOOL CAPITAL CONSTRUCTIONEXPENDITURESGENERAL CAPITAL OUTLAY 1,000,000CONSTRUCTION RENOVATION 2,400,000TOTAL 3,400,000REVENUESGENERAL FUND PROPERTY TAX 3,400,000TOTAL 3,400,000REVALUATION FUNDEXPENDITURERESERVE FOR REVALUATION 100,000REVENUESTRANSFER FROM GENERAL FUND 100,000HERITAGE COMMISSION FUNDEXPENDITURESOPERATING EXPENSE 725,862REVENUESTRANSFER FROM GENERAL FUND 106,362LOAN 390,000OTHER REVENUES 29,500FUND BALANCE 200,000TOTAL 725,862MENTAL HEALTH FUNDEXPENDITURESOPERATION OF CENTER 9,119,850REVENUESFEDERAL GOVERNMENT 476,280STATE GOVERNMENT 3,626,595TRANSFER FROM GENERAL FUND 1,291,525ABC - FIVE CENT PER BOTTLE TAX 22,450ABC PROFITS 4,000FEES AND CHARGES 2,550,000INTEREST INCOME 152,000FUND BALANCE 997,000TOTAL 9,119,850COMMUNICATION FUNDEXPENDITURESOPERATION OF CENTER 409,840E -911 OPERATIONS 550,570TOTAL 960,410REVENUESKENLY 1,719FOUR OAKS 1,448PINE LEVEL 1,332PRINCETON 11300MICRO 535JOHNSTON COUNTY FIRE ASSOCIATION 24,000aJOHNSTON COUNTY RESCUE ASSOCIATION 46,000TRANSFER FROM GENERAL FUND 333,506ENHANCED 9 -1 -1 550,570TOTAL 960,410OTHER COLLECTIONSEXPENDITURESSPECIAL DISTRICT TAX 1,430,000MOTOR VEHICLE TAX 5,125,567MOCCASIN CREEK DISTRICT TAX 25,000TOTAL 6,580,567REVENUESSPECIAL DISTRICT TAX 1,430,000MOTOR VEHICLE TAX 5,125,567MOCCASIN CREEK DISTRICT TAX 25,000TOTAL 6,580,567AIRPORT AUTHORITY FUNDEXPENDITURESOPERATIONS 748,497CAPITAL COST 1,550,273TOTAL 2,298,770REVENUESFEDERAL GRANTS 1,016,000STATE GRANTS 162,000TRANSFER FROM GENERAL FUND 346,000FEES AND SERVICES 543,160LOAN - HANGAR CONSTRUCTION 231,610TOTAL 2,298,770HOUSING ASSISTANCE PAYMENT PROGRAM FUNDEXPENDITURESPROGRAM COST 2,218,800REVENUESFEDERAL GOVERNMENT HUD 2,218,800CONTINGENCY FUNDEXPENDITURESRESERVE FOR FUTURE AMENDMENTS 200,000REVENUESTRANSFER FROM GENERAL FUND 200,000JOB TRAINING PROGRAM FUNDEXPENDITURESPROGRAM COST 418,746REVENUESFEDERAL GOVERNMENT 418,746HOPEWELL - PISGAH SERVICE DISTRICTEXPENDITURESPROGRAM COST 266,000REVENUESRETAIL SALES 231,000TAP FEES 15,000METER FEES 20,000TOTAL 266,00097PUBLIC UTILITIESEXPENDITURESADMINISTRATION 568,615SOLID WASTE 4,057,625WATER 3,442,289WASTE WATER 2,989,968TOTAL 11,058,497REVENUESADMINISTRATION 568,615SOLID WASTE FEES 3,646,230TRANSFER FROM GENERAL FUND 411,395WATER FEES 3,232,289FUND BALANCE - WATER 210,000WASTE WATER FEES 2,129,968FUND BALANCE - WASTE WATER 860,000TOTAL 11,058,497SECTION II There is hereby levied a Tax Rate of eighty -five 85 cents per one hundred dollars valuation ofproperty listed for taxes as of January 1, 1998 This rate shall be levied entirely in the General Fund The TaxRate is based on an estimated total valuation of property for the purposes of taxation of 4,618,299,209 and anestimated collection rate of 9587 SECTION III Schedule B Licenses shall be levied in accordance with the North Carolina Revenue ActSECTION IV All fees, including Inspection Fees, Fire Code Fees, Storm Water and Environmental SanitarianFees are amended as per schedule in the Clerks Office Planning and Zoning Fees and Public Utility Fees areadopted as recommended and are on file in the Clerks Office GIS fees are approved to recognize cost and maybe amended as neededSECTION V Landfill Tipping Fees shall be levied at a rate of 36 per ton for solid waste generated in JohnstonCounty The minimum fee for any vehicle shall be 3 A rate of four times the inside rate shall be levied for allsolid waste generated outside of Johnston County A Solid Waste Enforcement Officer is designated within theSheriffs Department to enforce Solid Waste Laws, Rules and Regulations in Johnston County to ensurecompliance with `Senate Bill 111 SECTION VI A fee of 55 per household shall be levied to all citizens in the county using the mannedcompaction sites and the landfill The fee shall be prorated in the manner authorized by the Board A rate of 165per small commercial operation to all businesses using the compaction site, this rate includes a maximum of three3 ninety gallon containers per week A vehicle identification sticker must be purchased prior to use of the sitesin the CountySECTION VII Salaries The following shall govern salary and wage compensation for Fiscal Year 1998- 1999A Pay PlanThere is hereby adopted a pay plan and Personnel Ordinance which was presented by theMAPS Group The pay plan includes a hiring, minimum, mid -point and maximum rates inthe salary range The plan includes an across the board cost of living adjustment in the amountof approximately 22 and adjusts all employees to at least the minimum of the new pay planunless they are on probation or in a work - against and is applicable to all County employeesEmployees who were hired in 1993 or earlier, and are below mid -point will receive the salaryat the new minimum or a total addition of 47 B Salary AdjustmentsEach position shall be examined and adjusted to ensure that the pay grade reflects the level ofresponsibility and difficulty of the job and market comparability Each classification is to becontinuously reviewed and adjustments instituted by the County Manager to make the plan fairfor all classes of employees Employee salaries may be adjusted by the County Manager toreflect employee performance or other criteriaSECTION VIII The Budget Officer is hereby authorized to transfer appropriations within a fund as containedherein under the following conditions as specified in North Carolina General Statute 159A The Budget Officer may transfer amounts between objects of expenditure within departmentslisted in this Ordinance without a reportB The Budget Officer may transfer amounts up to 5,000 between departments of the same fundand reported as part of the monthly financial statementsTMVA-6iC The Budget Officer may not transfer amounts between funds nor from the Contingency Fundwithout prior Board ActionSECTION IX Restricted Revenues The Finance Officer is hereby directed to fund appropriations which havespecified revenues prior to funding with General Fund monies This is to include but not limited to Fines andForfeitures, ABC profits, Sales Tax, State and Federal Grants, and Forestry Revenues That a non -profitcorporation be continued to issue obligations to finance the purchase andor construction of fixed assets to includebut not limited to utility lines and buildingsSECTION X State designated Sales and Use Tax is hereby designated for the payment of debt for new andrenovated schools School Debt Service is to be paid from the General Fund as directed by the independentauditors Fines and Forfeitures are deposited directly with the Board of Education by the Clerk of CourtSECTION XL Encumbrances All outstanding encumbrances from Prior Fiscal Years are to be carried forwardto Fiscal Year 1998 - 1999 All Project Ordinance appropriations are continued Operating and Capital Fundsfor Johnston County Community College not expended at the end of the fiscal year shall be placed by JCCC intheir Special Capital Outlay Account and used as match for State fundsSECTION XII Budget Control The Board of Commissioners in approving the Budget, have utilized to thefullest extent possible its revenue sources Over collections of revenue or unanticipated revenue sources cannotbe expected to materialize during the year It is therefore, of utmost importance, and the County Manager ishereby directed, to initiate steps to insure that the budget as fixed herein is complied with The County Manageris further directed where it appears that costs may possibly exceed budget appropriations, to first take steps tocontain costs by any necessary methods including reductions in services, prior to requesting budget amendmentaction by the Board of CommissionersSECTION XIII The Board of Commissioners hereby authorizes the Johnston County Tax Administrator tocollect taxes for the Towns of Clayton, Smithfield, Four Oaks, Pine Level, Micro, Princeton, Whitley HeightsSanitary District, Moccasin Creek District and Smithfield Downtown Development District in compliance withthe contracts adopted by the various governing boards A charge of two percent 2 of all taxes collected forthe governmental units will be payable to Johnston County for said billing and collection servicesSECTION XV Intra governmental Service Financial Plan is approved as followsEXPENSESTELEPHONE OPERATIONS 496,500HOUSEKEEPING OPERATIONS 513,815MANAGEMENT INFORMATION SYSTEM 453,370EMERGENCY SERVICE COMPUTERIZATION 120,000TOTAL 1,583,685REVENUESFEES 1,463,685TRANSFER FROM GENERAL FUND 120,000TOTAL 1,583,685SECTION XVL The Board of Commissioners hereby authorizes the Tax Administrator to bill and collect taxesfor the Whitley Heights Sanitary District and for the Fire Departments listed below and to charge a uniform feeof two percent 2 of all taxes collected on their behalfArcher Lodge Fire District 8 centsBanner Fire District 5 centsBentonville Fire District 7 centsBeulah Kenly Fire District 5 centsBoon Hill Princeton Fire District 5 centsBlackmons Crossroads Fire District 6 centsBrogden Fire District 7 centsClaytex2centsCorinth Holder Fire District 8 centsElevation Fire District 8 centsMcLemore- Cleveland Fire District 5 centsMeadow Fire District 6 centsMicro Fire District 8 centsNahunta Fire District 6 centsNewton Grove Fire District 5 centsOakland Fire District 5 centsONeals- Antioch Fire District 8 centsPI -LE 6centsSelma 8cents11FAVIAShoeheel 8centsSmithfield 8centsStrickland Crossroads Fire District 6 centsThanksgiving 6 centsWest Johnston Fire District 7 centsWilsons Mills Fire District 6 centsWynn Four Oaks Fire District 6 cents50 -210 Fire District 5 centsThe above amounts are per one hundred dollar valuation of property listed for taxes as of January 1, 1998, locatedwithin these Special Fire DistrictsThe Board of Commissioners hereby appropriates to the Special Fire Districts, sums collected for the use by theSpecial Fire Districts in such manner and for such expenditures as is permitted by law from the proceeds of thetax levyThe ORDINANCE being duly passed and adopted this 16th day of June, 1998JOHNSTON COUNTY BOARD OF COMMISSIONERSNorman C Denning, ChairmanJoyce H Ennis, Clerk to the BoardThere being no further business, Commissioner Jerry F Wood moved the Board adjournCommissioner James W Cash seconded the motion, which carried by unanimous voteNorman C Denning, ChairmanJoyce K Ennis, ClerkDetailsAnnotationsEntry PropertiesModified11192013 14924 PMCreated3242003 10337 PMTemplateMinutesFieldsMinutes - TypeRecessedMinutes - Date6161998Book21