August 7, 2000 - 10:00 AM - County Board of Commissioners Meeting Minutes

10 244 August 7 , 2000 The Johnston County Board of Commissioners met in regular session Monday , August 7 , 2000 , at 10 00 am in the Commissioners Meeting Room , Johnston County Courthouse Annex , Smithfield , North Carolina , with the following members Present James H Langdon , Jr , Cookie Pope , Jerry F Wood , DDS , Eleanor N Creech , Thomas M Moore , and Allen L Mims , Jr Absent Wade M Stewart , Also Present Rick J Hester , County Manager , Joyce H Ennis , Clerk to the Board , Mark Payne , County Attorney , and John R Massey , Finance Officer 1 Minutes - July 3 , 10 , 2000 Chairman James H Langdon , Jr asked if there were corrections to the minutes of the July 3 , 10 , 2000 board meetings Upon a motion by Commissioner Eleanor N Creech , seconded by Commissioner Allen L Mims , Jr and carried by unanimous vote , the Board approved the minutes as presented 2 Resolution - Employee Appreciation Week - August 7 - 11 , 2000 Upon a motion by Commissioner Eleanor N Creech , seconded by Commissioner Cookie Pope and carried by unanimous vote , the Board adopted the following resolution of appreciation for County employees JOHNSTON COUNTY EMPLOYEE APPRECIATION WEEK August 7 - August 11 , 2000 WHEREAS Johnston County Employees represent approximately 850 men and women , working in 29 different service departments and agencies , devoted to making Johnston County a better place to work and live ; and WHEREAS Johnston County employees provide a multitude of services for ALL the citizens of the County - the farmer , the retailer , the industrial businessman , the homeless , the jobless , the homeowner , the veteran , the disaster victim , the victim of violence , the sick , the poor , the educated , the uneducated , the youth , the elderly , the newcomer , and the old - timer ; and WHEREAS Johnston County employees are both skilled and efficient in their jobs , making every effort to expend county tax dollars in the most effective way for the betterment of the County and its citizens ; and WHEREAS Johnston County Government runs smoothly on a day to day basis primarily because of the dedicated employees in each of its departments and agencies NOW , THEREFORE , in appreciation for their dedication to the welfare of the citizens of our County , THE JOHNSTON COUNTY BOARD OF COMMISSIONERS DOES HEREBY PROCLAIM the week of August 7 - 11 , 2000 as COUNTY EMPLOYEE APPRECIATION WEEK Adopted this the 7th day of August , 2000 3 Presentation of Service Pins The Board recognized employees for their length of service with the County Thirty employees received 5 - year pins ; twenty - one received 10 - year pins ; fourteen received 15 - year pins ; thirteen received 20 - year pins , and eleven employees were recognized for 25 years of service Public Comments 4 Mobile Home Regulations - New Development Ordinance The following persons spoke in opposition to the portion of the new Johnston County Development Ordinance pertaining to regulations for mobile homes John Thompson representing the NC Housing Institute ; mobile home park owners Mac Jones from the McGee’s Crossroads Community and Kenneth Carr of Four Oaks ; and Charles Taylor representing the manufactured home industry A request was made for the Chairman to appoint a committee of interested parties to consider possible amendments to this portion of the ordinance 5 Citizen ComplaintPage245 Earl Beasley who lives on Hwy 242 southeast of Benson , spoke to the Board concerning a problem he is having with his brother dumping trash on the property adjacent to his home Mr Beasley stated he has talked with the Chairman , the Sheriff’s office and Environmental Health officials , but has had no relief He asked the Board to please find some way to help him since a problem with rodents as a result of the trash has created a health hazard for him 6 Public Hearing 10 30 am - Environ Incentive Package Advertised July 14 , 2000 in The Smithfield Herald The Chairman opened the public hearing and invited anyone who wished to address the Board on a proposal to provide certain economic incentives to Environ Products , Inc , which plans to locate in Johnston County Michael de Sherbinin , Economic Development Director , explained the incentive package would consist of a waiver of land use and water assessment fees and a training grant agreement whereby the County will , for a five - year period , assist through annual grants to cover Environ’s employee training expenses not reimbursed by the State or other programs The amount of the grants would not exceed 50 of the Company’s ad valorem tax payment Board members discussed the need to offset the loss in revenue in the enterprise fund for utility fees waived for industry It was agreed this should be discussed at a later date There being no further comments , the Chairman closed the public hearing 7 Environ Incentive Package Approved Upon a motion by Commissioner Thomas M Moore , seconded by Commissioner Jerry F Wood and carried by unanimous vote , the Board approved the Environ Incentive Package as proposed 8 Resolution - Changing Lead Transportation Agency from CTS to Council on Aging Donna Creech , Executive Director of Council on Aging , requested the Board adopt a resolution making Council on Aging the lead Community Transportation agency The current lead agency , Coordinated Transportation System CTS , consists of a committee set up under the Department of Transportation , with no actual employees The DOT auditors have indicated the lead agency , which makes application for state grant funds , should be a staffed agency Council on Aging has been the managing agency since Johnston County Area Transportation System JCATS has been in operation , and would by this resolution become the lead agency as well She noted the COA Board plan to change their structure to include a voting position for a representative of the CTS board Following discussion , Commissioner Thomas M Moore moved the Board adopt the following resolution Commissioner Allen L Mims , Jr seconded the motion , which carried by unanimous vote RESOLUTION Changing lead transportation agency from Coordinated Transportation System , Inc to Johnston County Council on Aging , Inc WHEREAS , the North Carolina Department of Transportation is designated as the agency responsible for administering federal and state public transportation funds ; and WHEREAS , the purpose of these transportation funds is to provide grant monies to local agencies for the provision of rural public transportation services consistent with the policy requirements ; and WHEREAS , the Johnsto n County C ouncil on A ging , Inc assure s and certifies tha t it will comply with the federal and state Statutes , regulations , executive orders , Section 5333 b warranty and all administrative requireme nts which relates to the applications made to and grants received from the Federal Transit Administration , as well as the provisions of Section 1001 of Title 18 , USC ; and WHEREAS , the Coordinated Transportation System , Inc Board of Directors has recom mended said ac tions ; and WHE REAS , the John ston County Council on A ging , Inc Board of Directors has agre ed to said actions ; NOW , THEREFORE , be it resolved that the Johnston County Board of Commissioners approve an adde ndum to the 1995 Johnston County Transportation Development Plan formally changing the applicant from the Coordinated Transportation System , Inc , to the Johnston C ounty Cou ncil on Aging , Inc effective July 1 , 2000 ; and BE IT FUR THER R ESOLV ED that the Johnston County Board of Commissioners approve an addendum to the FY2000 01Community Transportation Program Grant Application formally changing the applicant from thePage246 Coordinated Transportation System , Inc , to the Johnston County Council on Aging , Inc th Adopted this 7 day of August , 2000 9 Community Development Block Grant Amended Resolutions Upon a motion by Commissioner Thomas M Moore , seconded by Commissioner Allen L Mims , Jr and carried by unanimous vote , the Board adopted the following revised plan and policy resolutions in order to comply with revised state guidelines and HUD regulations A RESOLUTION TO AMEND POLICIES AND GUIDELINES FOR SMALL CITIES COMM UNITY DEVELOPMEN T BLOCK GRANT PR OJECTS Where as , Johnston County participates in Community Development Block Grant Programs administered by the US Department of Housing and Urb an Development HUD and the State of North Carolina , and Where as , Johnston County adopted policies and guidelines on September 8 , 1998 for County CDBG Econo mic Development projects that continued policies and guidelines adopted on June 3 , 1991 for the Small Cities Community Development Block G rant Program CDBG administered by the State of North Carolina , and Where as , Johnston C ounty followe d US D epartmen t of Housing and Urb an Deve lopment g uidelines for procedures used in its Hurricane Fran Disaster Assistance Grant , and Where as , Johnston County desires to amend its CDBG Economic Development policies and guidelines to include disaster recovery assistance and cu rrent State of North Caro lina guidelines NOW THEREFORE BE IT RESOLVED BY THE JOHNSTON COUNTY BOARD OF COMMISSIONERS THAT 1 Johnston County discontinues the use of the following CDBG - ED Program policies and guidelines adopted on September 8 , 1998 - Citizen Participation Plan - Procurement Policy - Small & Minority Firm Policy 2 Johnston Coun ty adopts the use of the attached po licies and guidelines - Citizen Participation Plan - Procurement Policy - Equal Opportunity and Procurement Plan - Section 3 Plan Adopted August 7 , 2000 COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM CITIZEN PARTICIPATION PLAN FOR THE COUNTY OF JOHNSTON , NORTH CAROLINA I INTRODUCTION AND STATEMENT OF INTENT In accordance with Section 1002 of the North Carolina CDBG Regulation the County of Johnston County has adopted the following procedures to ensure that citizens have a written citizen participation plan , including a complaint procedure for its Small Cities Community Development Block Grant program II SCOPE OF PARTICIPATION Citizen participation shall include involvement in the identification of community needs that can be addressed by the CDBG program ; the development of CDBG applications ; any amendments to the CDBG program ; and assessing the performance of a CDBG p rogram upon its completion III STANDARDS OF CITIZEN PARTICIPATION All public hearings shall be conducted with freedom of access for all citizens If citizens require technical assistance to understand any aspect o f the CDB G prog ram they are to contact the C ounty As a part of this assistance the County sha ll maintain a list of individuals to serve as translators for any non - English speaking resident requiring a translator to understand or comment on the CDBG program IV CITIZEN PARTICIPATION Citizens shall be involv ed in the dete rmination o f priorities and commun ity needs The views and proposals of citizens concerning community needs and priorities , especially the views of low and moderate income persons and members of minority groups shall be solicited through public notifications and or hearings held prior to the submission of a CDBG project During public notification activities citizens shall be encouraged to submit views and propos als regarding commun ity needs Th e County sha ll respond in writing to written comments within ten 10 calendar days after the receipt of the comments The response shall outline the action taken regarding the comments and the reasons for the action All comments should be addressed to Rick Hester , Manager County of Johnston Post Office Box 1049 Smithfield , North Carolina 27577 Citizen participation for a CD BG – N on - Disaster project shall include the follow ing public hearings Page247 REQUIRED PUBLIC HEARINGS – NON - DISASTER 1 Planning Stage Prior to the preparation of an application a public hearing shall be held to explain the CDBG program and obtain views and prop osals of citizens in regard to comm unity development need s 2 Application Stage Prior to the su bmission o f a CDB G applic ation a pub lic hearing shall b e held to exp lain the CDBG proposed applications activities , design , impact and costs Citizen views and comments obtained at this public hearing will be considered for incorporation into the final CDBG application 3 Amen dment P rocess A public hearing will be held in accordance with North Carolina Department of Commerce , CDBG Rule 0910 of Subchapter 13L prior to the submission of an amendment if it is required by the Commerce Finance Center 4 Project Closeout During the grant closeout period the County will hold a public hearing to access the programs performance Adequate notice of public hearings shall be provided in a timely manner and in such a way as to make them accessible and understandable to all citizens Notices for required public hearings shall appear in the nonlegal section of a local newspaper at least once prior to the date of the public hearing Notices shall be published not less than ten da ys nor more than twenty - five da ys before the d ate fixed for the hearing Suc h notices shall indicate the time , date , place and a brief description of the topic of the public hearing Citizen participation requirements for a CDBG – Disaster projects follow REQUIRED PUBLIC HEARINGS – DISASTER 1 Planning Stage Prior to the p reparation of a Small Cities Community Development Block Grant application or a proposed Disaster Recovery Action Plan furnish citizens information concerning the amoun t of funds availab le for proposed H UD activities and the range of activities that may be undertaken , including the estimated amount proposed to be used for activities that will benefit persons of low and moderate income This activity may be in the form of a public hearing and or the posting of information within the Johnston Cou nty Courthouse at prominent locations as permitted by State o r Federal program regulations 2 Application Stage Prior to the submission of a proposed CDBG application or a Disaster Recovery Plan a notice shall be published that contains the proposed applications or Disaster Recovery Plan’s activities , design , impact and costs This activity may include a public hearing if required by specific State or Fede ral program regulations 3 Amen dment P rocess Provide citizens with reasonable notice of , and opportunity to comment on , any substantial change proposed to be made in the use of funds received from one eligible activity to another or in the method of distribution of such funds This activity may include a public hearing if required by specific State or Federal program regulations 4 Project Closeout During the grant closeout period the County will hold a public hearing to access the p rog ram s performance V AVAILABILITY OF COMMUNITY DEVELOPMENT RECORDS As provided in Rule 0911 of Subchapter 13L , North Carolina Community Development Block Grant Program Regulations , the County shall make public Community Developm ent record s and inform ation consiste nt with applicab le State and local laws regard ing person al privacy and obligations o f confidentiality D ocumen ts shall be on file for pub lic inspection in th e County TYPES OF DOCUM ENTS AVAILABLE FOR REVIEW 1 Mailings and pro motional materials ; 2 Records of pub lic hearings ; 3 Key documents including the application , letters of approval , grant agreement , written Citizen Participation Plan , performance reports , othe r reports req uired by the C ommerc e Finance C enter , or othe r State and Federal agencies ; 4 Copies of the regulations , notices , transmittals , and issuances governing the CDBG program ; and 5 Docum ents regarding other important program requirements such as contracting procedures , environmental policies , fair housing , and other equal opportunity requirements , relocation provisions , and the A - 95 review process Copies of these documents are subject to a copy fee of 25 cents per page All information contained in CDBG files other than the preceding listed information , NAMEL Y information pertaining to the employment , income , bank deposits and other assets , martial status , and total assets of beneficiary ies employees seeking employment , hired and or retained and the economic development beneficiary ies , will be maint ained in accordance with the requirements of GS 160A - 168 and will be open to pu blic inspection only in the following cases 1 The Chairman of the County Commissioners , County Commissioner , County Manager and County Attorney may examine all materials on file 2 By court order of competent jurisdiction , designated person may examine all material on file 3 An official of an agency of the State or Federal government , or any political subdivision of the State , may inspect any portion of the file when suc h inspection is deemed by County Officials as listed above as necessary and essentia l to the pursua nce of a pro per function of the inspecting agency Each individua l requesting access to confidential information will be required to submit satisfactory proof of identity ; and a record will be made of each disclosure and placed in the respective file VI GRIEVANCE PROCEDURE PagePage pageNumber5248 The Co unty will use the follow ing proced ures to pro cess citizen co mplaints Citize ns may mak e comm ents at any point in the program including pla nning , implem entation and closeout T he Coun ty will respond in writing to written citize n comme nts Citizen com ments shou ld be mailed to Rick Hester , Manager County of Johnston Post Office Box 1049 Smithfield , North Carolina 27577 The County will respond to all written citizen comments within ten calendar days of receipt of the comments If the citizen is dissatisfied with the local response , they may write a The North Carolina Department of Commerce , Commerce Finance Center , 310 North Wilmington Street , M ail Service C enter , Raleigh , North Ca rolina 276 99 - 431 8 conce rning Small C ities Comm unity Developm ent Block Gran t – Economic D evelopment pro jects b The North Carolina Department of Commerce , Division of Community Assistance , PO Box 12600 , Raleigh , North Carolina 27605 - 2600 concerning other Small Cities Community Development Block Grant projects c The U S Department of Housing and Urban Development , North Carolina State Office , Koger Building , 2306 West Meadowview Road , Greensboro , North Carolina , 27407 - 3707 The State or the U S Department of Housing and Urban Development will respond only to written com ments within ten calendar days of the receipt of the co mments All complaints received by the County and all responses shall be maintained in a complaint file Adopted August 7 , 2000 COUNTY OF JOHNSTON FEDERAL PROGRAM GENERAL FEDERAL GRANT LOAN PROGRAM PROCUREMENT POLICY AND SELECTION STANDARDS The County of Johnston County shall use the following guidelines in the procurement of services and supplies , which will be finan ced who le or in part b y Federal fun ds as app licable by pr ogram re gulations 1 OFFICE SUPPLIES AND EQUIPMENT The County will use the Small Purchase Procedure for the procurement of supplies aggregate shall not exceed 10,000 The County shall prepare a list of the supplies which are anticipated to be needed during the startup and course of the project This list will be given to at least three vendors in the general area The County shall select the supplier vendor based upon the low bid for the total purchase 2 PROFESSIONAL SERVICES The County shall use the Competitive Negotiation Procedure for the procurement of professional services The following guid elines will apply a A notice soliciting professional service proposals will be placed in a newspaper with local circulation at least 14 days prior to the selection date b A Request for Proposal will be developed and sent to at least three interested firms o r individuals kn own to provide the solicited p rofessional se rvices The Request will follow the procurement guidelines as expressed by Federal program guidelines and set forth clearly the requirements that the offeror shall be expected to fulfill c Proposals must contain cost of service expressed as a lump sum cost or a not to exceed cost with hourly rates Note Engineering firms are exempt from having to include a lump sum or not - to - exceed statement in their proposals d An adequate num ber of responses from qualified sources must be receive d in order to proceed with the selection process If this is not the case , then the County must follow the above - described procedure for a second time and expand the area of circulation of the advertisement On the second solicitation , any response may be reviewed fo r selection , bu t the County ne ed not be obligated to accept the sin gle proposal and may elect to begin the p rocess aga in e Awards w ill be made to the respon sible firm person having the ability to perform successfully under the terms and conditions of the proposed procurement Factors to be considered in the award of contract include contractor integrity ; record of past performance , experience ; education ; familiarity with the subject matter and with the Coun ty , etc Contract award cann ot be based upo n evaluation of cost of service alone Once a candidate has been selected , the County at its option may negotiate the cost of service Proposa ls will be reviewe d on the follow ing bases 1 CONTENT REVIEW Each proposal received will be evaluated to determine how the respondent addressed the scope of services Review should include a look for clarity , project understanding , feasibility and staffing qualifications to administer the service The proposal which most clearly meets this review should be ranked highest and should receive a 20 point score The average proposal should receive a 10 point score Propo sals which contain poor contents should receive a 1 point score If no proposal is assessed to have superior co ntents or exce ptionally po or contents , th e rankings sho uld be co nsistent at 5 points 2 PERFORMANCE REVIEW Proposals should be reviewed and re ference calls should be ma de to assess past performance The individual firm determined to have the most superior performance based upon successfully working on similar projects will receive a 20 point score Average performance should receive a 10 point score Poor performance should receive a 1 point score If no proposal is assessed to have superior co ntents or exce ptionally po or contents , th e rankings sho uld be co nsistent at 5 points 3 BONUS POINTS Bonus points may be assigned to the scores as applicable for the following PagePage pageNumber6249 a Disadvantaged firms minority ownership at least 51 of business 1 point b Small Business lt; 100,000 annually 1 point c Local Business Section 3 Area 1 point 4 COST OF SERVICE Cost of service shall be negotiated with the firm selected on the basis of the above criteria The County shall negotiate price with the firm having the highest ranking In the event that a price cannot be negotiated with the highest - ran king firm , the Co unty will negotiate with the firm having the next highest ranking This process will continue until a reasonable price has been negotiated with the professional firm having the highest point total At this time the firm will be awarded the contract The County has the right to reject any o r all proposals 3 CONTRACTUAL SERVICES OVER 2,000 These services , including but not limited to contractors for public works activities and housing reha bilitation , shall be secured through the bidding procedure as outlined in OMB Circular A - 102 , Attachment O PROCUREMENT IN RESPONDENCE TO DISASTERS Applicab le Federal p rocurem ent requirem ents will be used when respo nding to em ergency disaster related activities Adopted August 7 , 2000 County of Johnston Equal Employment and Procurement Plan The County of Johnston maintains the policy of providing equal employment opportunities for all persons regardless of race , colo r , religion , sex , national o rigin , handica p , age , po litical affiliation , or any o ther non - me rit factor , except where religion , sex , national origin , or age are bona fide o ccupation qualifications fo r employm ent In furtherance of this policy the County prohibits any retaliatory action of any kind taken by any employee of the County against any other employee or applicant for employment because that person made a charge , testified , assisted or participated in any manner in a hearing , proceeding or investigation of employment discrimination The County shall strive for greater utilization of all persons by identifying previously under utilized groups in the work forc e , such as mino rities , women , a nd the hand icapped , and makin g special effor ts toward their recruitment , selection , development , and upward mobility and any othe r term , cond ition , or privileg e of emplo yment Respon sibility for implementing equal opportunities and Affirmative Action measures is hereby assigned to the Manager and or other persons designated by the Bo ard of Co mmissione rs to assist in the implementation of this policy statem ent The County shall develop a self - evaluation mechanism to provide for periodic examination and evaluation Periodic reports as requested o n the progress of Equal Employment opportunity and Affirmative Action will be presented to the Bo ard of Comm issioners by persons designated by the Board o f Commissioners The County is co mmitted to this p olicy and is aw are that with it implemen tation , the Co unty will receive positive benefits through the greater utilization and the de velopment of all it human resources Adopted August 7 , 2000 COUNTY OF JOHNSTON SECTION 3 POLICY It shall be the policy of the County of Johnston County , in conducting its Sm all Cities Com munity Development Block G rant CD BG p rogram , to take all possib le affirmative actio ns to assure tha t minority firms , wom ens business enterprise and labor surplus area firms are used when po ssible To achieve this , the County w ill do the following 1 Include on all mailing lists for goo ds and serv ices disadva ntaged firms lo cated within a reasonable area of the work to be performed 2 When advertising for goods o r services , plac e an adver tisement in a pape r with general c irculation in the area and include a specific reference requesting that disadvantaged firms apply for the work 3 Make available plans and specifications at locations such that disadvantaged firms may have reasonab le opportunity to review same during the hours specified for review 4 Require tha t the prime co ntractor on public facility work include this policy as a requirement for it and its subcontracts 5 Retain on file d ocumen tation all efforts made in regard to this policy and assure that such information will be made available for the purpose of determining whether the County has met these policy goals in connection with this grant Adopted August 7 , 2000 10 Department of Transportation - Additions to System The Board reviewed a petition presented by the North Carolina Department of Transportation requesting the following roads be added to the State Secondary System for maintenance Wyndfall Lane , Jacobs Court , Allison Way , Kirkland Court and Carrie Drive in Wyndfall Subdivision , Wilders Township Following review , Commissioner Eleanor N Creech moved the Board concur with the NC Department of Transportations request to add the road listed above to the State Maintained System Commissioner Cookie Pope seconded the motion , which carried by unanimous vote PagePage pageNumber7250 11 Resolution - Education Foundation Week Upon a motion by Commissioner Allen L Mims , Jr , seconded by Commissioner Eleanor N Creech and carried by unanimous vote , the Board adopted the following resolution proclaiming Education Foundation Week RESOLUTION JOHNSTON COUNTY EDUCATION FOUNDATION WEEK WHEREAS , the importance of quality public education in Johnston County has been the focus of government , business and community leaders as well as parents and students in Johnston County ; and WHEREAS , the Johnston County Education Foundation has clearly demonstrated its effectiveness in supporting public education through numerous Special Focus Grants and Creative Project Grants as well as the administration of private scholarships throughout Johnston County schools ; and WHEREAS , the Johnston County Education Foundation will observe its ten - year anniversary in 2000 with activities designed to recognize and honor citizens throughout the county ; and WHEREAS , the Johnston County Board of Commissioners , in an effort to further promote the ongoing accomplishments of the Foundation and those local citizen volunteers associated with it , desires to join the various municipalities in Johnston County in establishing a special recognition proclamation to honor and support the Johnston County Education Foundation NOW , THEREFORE , BE IT RESOLVED , that the Johnston County Board of Commissioners , through common consent , shall and herein does , proclaim the week of September 3 - 9 , 2000 as JOHNSTON COUNTY EDUCATION FOUNDATION WEEK , and urge all citizens to join the various towns in honoring and recognizing the Foundation and its efforts th Adopted this the 7 day of August , 2000 12 Designation of State ADM Funds for Senior High Projects Upon a motion by Commissioner Cookie Pope , seconded by Commissioner Allen L Mims , Jr and carried by unanimous vote , the Board approved the use of State ADM funds for the following projects 450,000 for North Johnston High renovation project 90,000 for Smithfield - Selma addition and renovation project 13 Budget Amendments Approved Upon a motion by Commissioner Jerry F Wood , seconded by Commissioner Eleanor N Creech and carried by unanimous vote , the Board approved the following budget amendments Departm ent Public U tilities Cleveland Water D istrict FUND BUDGET LINE ITEM REQUESTED CHANGE CODE CLASSIFICATION EXPENDITURE INCREASE DECREASE 3,02406 Legal & professional Fees 0400 328605 30,00000 Technical Servic es 0406 328605 177,89890 Construction of Project 1800 328605 4,53000 Service Meters 1802 328605 020 Interest on Bonds 5597 328605 10000 Easements 5599 328605 127,15594 Construction Contingency 7406 328605 TOTAL NET EXPENDITURE 22,14870 INCREASE DECREASE LINE ITEM FUND BUDGET REQ BUD GET CHANGE REVENUE CODE 328605 36188 Water Line Upsizing 22,14870PagePage pageNumber8251 Departm ent Criminal J ustice Partne rship FUND BUDGET LINE ITEM REQUESTED CHANGE CODE CLASSIFICATION EXPENDITURE INCREASE DECREASE 60000 Travel 51351400 10 77,25500 Contract Services 51354500 10 6,30000 Building Lease 51352100 10 2,90000 Telephone 51351100 10 45000 Postage 51351110 10 50000 Office Supplies 51351110 10 53100 Repairs and Maintenance 51353200 10 1,30000 Contract Cleaning 51351600 10 92300 Capital O utlay 51357400 10 14,97600 Salaries & Wages 51350200 10 1,14600 Social Sec urity 51350501 10 20000 Workers Compensation 51355410 10 TOTAL NET EXPENDITURE 107,08100 FUND BUDGET LINE ITEM INCREASE DECREASE CODE REVENUE REQ BUDGETCHANGE 10 513534155 State Grant 107,08100 Department Revaluation REQUESTED CHANGE LINE ITEM FUND BUDGET INCREASE DECREASE CLASSIFICATION EXPENDITURE CODE 25 62503300 Supplies 10,00000 25 62507400 Capital Outlay 10,00000 TOTAL NET EXPENDITURE 20,00000 INCREASE DECREASE LINE ITEM FUND BUDGET REQ BUDGETCHANGE REVENUE CODE 25 625033990 Fund Balance Appropriated 20,00000 Department Social Services FUND BUDGET LINE ITEM REQUESTED CHANGE CODE CLASSIFICATION EXPENDITURE INCREASE DECREASE 10 61008386 DOC Floyd G rant 25,00000 FUND BUDGET LINE ITEM INCREASE DECREASE CODE REVENUE REQ BUDGETCHANGE 10 460033990 Fund Balance Appropriation 25,00000 REQUESTED CHANGE LINE ITEM FUND BUDGET INCREASE DECREASE CLASSIFICATION EXPENDITURE CODE 75,89400 Smart Start Child Care Subsidy 61304586 10 45,51600 Smart Start C hild Care C hoices Co ntract 61306382 10 18,27100 Smart Start JCC Contract 61306383 10 190,45800 DSS Salaries & Wages 61000200 10 9,36100 Social Sec urity 61000501 10 17,40000 Health Insurance 61000600 10 34000 Life Insurance 61000610 10 6,87600 Retirement 61000700 10 6,11800 401 - K 61000701 10 7,64100 Capital Outlay 61007400 10 TOTAL NET EXPENDITURE 377,87500PagePage pageNumber9252 FUND BUDGET LINE ITEM INCREASE DECREASE CODE REVENUE REQ BUDGETCHANGE 75,89400 Child Day Care Subsidy 613034119 10 301,98100 DSS Administration 610034123 10 TOTAL NET REVENUE 377,87500 Departm ent Health FUND BUDGET LINE ITEM REQUESTED CHANGE CODE CLASSIFICATION EXPENDITURE INCREASE DECREASE 10 59207400 Capital Outlay 10,27490 FUND BUDGET LINE ITEM INCREASE DECREASE CODE REVENUE REQ BUDGETCHANGE 10 592034153 Health & Human Service Cancer 10,27490 Coordination & Control FUND BUDGET LINE ITEM REQUESTED CHANGE CODE CLASSIFICATION EXPENDITURE INCREASE DECREASE 10 59600400 Professional Fees 14,95600 INCREASE DECREASE LINE ITEM FUND BUDGET REQ BUDGETCHANGE REVENUE CODE 10 596034155 Health & Human Service 14,95600 FUND BUDGET LINE ITEM REQUESTED CHANGE CODE CLASSIFICATION EXPENDITURE INCREASE DECREASE 10 59451410 Training 1,21250 FUND BUDGET LINE ITEM INCREASE DECREASE CODE REVENUE REQ BUDGETCHANGE 10 594534153 Wake M ed , AHEC Reg Primary Care 1,21250 REQUESTED CHANGE LINE ITEM FUND BUDGET INCREASE DECREASE CLASSIFICATION EXPENDITURE CODE 10 59457400 Capital Outlay 50000 FUND BUDGET LINE ITEM INCREASE DECREASE CODE REVENUE REQ BUDGETCHANGE 10 594534153 Westat 50000 FUND BUDGET LINE ITEM REQUESTED CHANGE CODE CLASSIFICATION EXPENDITURE INCREASE DECREASE 10 59103300 Departmental Supplies 20260 FUND BUDGET LINE ITEM INCREASE DECREASE CODE REVENUE REQ BUDGETCHANGE 10 591034155 Division o f Environm ental Health 20260 14 Call for Public Hearing Ambulance Franchise for Johnston Ambulance Service Upon a motion by Commissioner Jerry F Wood , seconded by Commissioner Eleanor N Creech and carried by unanimous vote , the Board called for a public hearing at the September 5 , 2000 meeting for the purpose of hearing public comment on a proposed ambulance franchise for Johnston Ambulance Service The hearing will be held at 10 30 am Page0253 15 Public Hearing 11 00 am - Gross Receipt Tax on Short Term Leased Motor Vehicles Advertised - 7 14 00 and 7 21 00 in The Smithfield Herald The Chairman opened the public hearing and invited anyone who wished to address the Board on a proposed ordinance authorizing the County to enact a gross receipt tax on short term leased motor vehicles Sterling Hancock , Tax Administrator , explained the NC General Assembly recently appealed the property tax on vehicles leased or rented under short - term retail arrangements At the same time , they enacted another law allowing counties , if they so desire , to offset the subsequent loss of revenue with a local tax on gross receipts derived from short - term leases or rentals Mr Hancock stated that staff has determined there are 10 companies in Johnston County that do lease or rent vehicles on a short term basis It is uncertain exactly how much revenue will be lost in property tax , but all indications are that it would not be a great deal of money It is staff’s belief that the administrative cost to enact this new tax would make it counterproductive ; therefore he recommended the County not pursue this matter at this time If additional leasing agencies move into the County , the Board can revisit the issue at a later date There being no further comments , the Chairman closed the public hearing Following discussion , it was the consensus of the Board that no action be taken at this time on the proposed ordinance to enact a gross receipt tax on short term leased motor vehicles 16 Hazard Mitigation Grant Program Resolutions - SARF Funds Dewayne West , Emergency Management Director , informed the Board the County has identified additional funds available for Hurricane Floyd victims who were involved in the buyout program These State Assistance Relocation Funds SARF will help fill the gap between the cost of a replacement home and the amount of money FEMA allowed Following discussion , Commissioner Cookie Pope moved the following resolutions be adopted Commissioner Jerry F Wood seconded the motion , which carried by unanimous vote COUNTY OF JOHNSTON RESOLUTION APPROVING THE FILING OF AN APPLICATION TO THE NORTH CAROLINA DIVISION OF COMMUNITY ASSISTANCE FOR STATE ACQUISITION AND RELOCATION FUNDS WHE REAS , the County of Johnston , North Carolina has been awarded funds from the NC Department of Crime Control and Pub lic Safety , Division of Emergency Management for a Hazard Mitigation Grant Program Grant No HMG P 1292 - NC - 62 - 01 ; and WHEREAS , it is the objective and intent of the Hazard Mitigation Grant Program to acquire and remove approximately fourteen residential dwellings from areas subject to flooding conditions ; and WHEREAS , the original H MGP application prepare d by John ston Coun ty failed to include funding to me et the provisions of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 , as amended ; and WHEREAS , the State Division of Community Assistance has been allocated funds known as State Acquisition and Relocation Funds SA RF to assist c ommunities involved in Hazard Mitigation Grant Programs with relocation needs NOW , THEREFO RE , BE IT RESOL VED that the County of Johnston does hereby ap prove the a pplication to the Division of Community Assistance requesting State Acquisition and Relocation Funds in the amount of 130,000 and autho rizes the Co unty Man ager to sign the approp riate forms ne eded for th e filing of this applic ation th day of August , 2000 Adopted this the 7 COUNTY OF JOHNSTON , NC RESOLUTION ESTABLISHING POLICY FOR OPTIONAL RELOCATION ASSISTANCEPage1254 STATE ACQUISITION AND RELOCATION FUND WHEREAS , the County of Johnston , North Carolina has been awarded funds from the NC Department of Crime Control & Pub lic Safety , Division of Emergency Management for a Hazard Mitigation Grant Program Grant No 1292 - NC - 62 - 01 ; and WHEREAS , it is the objective and intent of the Hazard Mitigation Grant Program to acquire and remove approximately fourteen residential dwellings from areas subject to flooding conditions ; and WHEREAS , subsequent to acquisition , homeowners and tenants will be relocated into comparable replacement housing ; and WHEREAS , Section 570602 c of the Community Development Block G rant Regulatio ns allows the C ounty to design and administer and “ Optional Coverage ” relocation program which can provide benefits to owner occupa nts and tenants of property which is acquired under the Hazard Mitigation Grant Program ; and WHEREAS , such relocation benefits must be utilized by the qualified recip ient to acquire a standard compar able replacement dwelling unit and cover moving and related costs for those individuals displaced by this program ; and WHEREAS , the County of Johnston has ap plied to the N C Dep artment of C ommerc e , Division o f Commu nity Assistance for supplemental funds under the “ State Acquisition and Relocation Fund ” to provide these relocation benefits ; and WHEREAS , an Optional Coverage Relocation Policy Plan has been prepared by the Emergency Management Coordinator an d has been reviewed by the County of Johnston B oard of Com missioners NOW , THERE FORE , BE IT RESOL VED that the County of Johnston does hereby adopt a policy of “ optional coverage relocation benefits ” as set forth in Section 570602 © of the Block Grant Regulations for the Small Cities Block G rant Prog rams Such policy is to cov er any and a ll financial obligations incurred during the relocation of affected citizens involved in the County’s Hazard Mitigation Grant Program th day of August , 2000 ADOPTE D this the 7 17 Public Hearing 11 15 am - Time Warner Cable Advertised 7 14 00 ; 7 21 00 in the Smithfield Herald The Chairman opened the public hearing and invited anyone who wished to address the Board on the proposed transfer of the Time Warner Entertainment Advance Newhouse Partnership franchise to AOL Time Warner , Inc Dewayne West asked the Board to consider making a “ weather crawler ” a requirement of cable companies when they get franchises Attorney Mark Payne noted that Time Warner has agreed to reimburse the County for administration cost associated with the procedures for obtaining a franchise There being no further comments , the Chairman closed the public hearing FIRST VOTE Upon a motion by Commissioner Eleanor N Creech , seconded by Commissioner Jerry F Wood and carried by unanimous vote , the Board approved the proposed transfer of the Time Warner Entertainment Advance Newhouse Partnership franchise to AOL Time Warner , Inc with the understanding a second reading and vote will be required at the next regular monthly meeting for final approval 18 Presentation - Hazard Mitigation Plan Dewayne West introduced Kirk Hinton and Lori Key with Geographic Technologies Group , who developed the Hazard Mitigation Plan for Johnston County Mr Hinton explained this document has been in development for approximately one year , involving many County departments , as well as the municipalities It is very unique in that it is a “ living document , ” created in digital form that interacts with the County’s GIS system , keeping it always up toPage2255 date He noted , to his knowledge , this has never been done before and will most likely draw widespread attention from around the Country He demonstrated how the different layers of information available on the GIS program can be used to provide current and accurate information during emergencies From this site , citizens can also go directly to state or FEMA web sites Mr West stated the next step is to get State approval , after which the document will be brought back to the Board for final approval Commissioner Cookie Pope asked if any efforts are being made to provide a better way of notifying people of impending dangerous weather Mr West responded that weather radios are available through FEMA ; however , Johnston County is at present in a void zone that can not pick up weather transmissions A new tower is being erected on the Wayne - Johnston county line that will change that 19 Request to Extend Elevation and Meadow Water District Boundaries Benson Manager , Keith Langdon , asked the Board to consider extending the boundaries of Elevation and Meadow Water Districts to more closely conform to Benson’s extraterritorial jurisdiction boundaries Mr Langdon stated the Town originally believed it could , within a reasonable length of time , serve these citizens with town water , but the families have asked to be included in the water district in order to get public water as quickly as possible Engineer Tim Broome showed a map of the existing districts and the areas that would be included in the proposed extensions Following discussion , Commissioner Jerry F Wood moved the Board call for a public hearing on extending the boundaries of Elevation and Meadow Water Districts as soon as all requirements for notification and advertisement can be met Commissioner Cookie Pope seconded the motion , which nd carried by unanimous vote The hearing will be held at the October 2 meeting of the Board 20 Town of Clayton - Request for Wastewater Capacity Clayton Manager , Steve Biggs , informed the Board the Town of Clayton is in critical need of wastewater capacity When they expanded their treatment plant in 1995 it was believed to be sufficient for twenty years of growth The current situation has been caused by phenomenal growth in the area plus new regulations from the State that require them to use paper allocation figures instead of actual allocation in determining availability He requested 250,000 gpd of additional capacity from the County Commissioner Thomas M Moore asked Engineer Tim Broome how this request might impact the County’s ability to provide capacity to other towns and outlying areas , including schools Mr Broome explained that with the current plans to expand the Central Wastewater Plant , the County could accommodate this request without jeopardizing its future needs The expansion project will be in two phases the first to expand capacity from 45 to 5 mgd will soon be ready for bidding , and the second phase , which should be completed in 2003 , will increase capacity to 7 mgd He recommended the County allocate 75,000 gpd to Clayton in the first phase and the balance of 175,000 gpd in the second expansion , with both allocations subject to the following C Town purchasing capacity at the actual cost per gpd , based on the construction contract awarded , plus applicable planning and engineering costs C The second portion of the capacity allocation subject to the County obtaining the 2 mgd increase in hydraulic limit of the NPDES permit C Town should be billed for service on the basis of either the County’s standard bulk wastewater fees or on the rate Clayton charges the County for treatment in it’s wastewater plant , whichever is greater Following discussion , Commissioner Thomas M Moore moved the County allocate 75,000 gpd of wastewater capacity to the Town of Clayton in the County’s first phase expansion of the WW Treatment Plant , and the balance of 175,000 when the second phase of expansion is completed , subject to the conditions listed above Commissioner Cookie Pope seconded the motion , which carried by unanimous vote 21 AppointmentsPage3256 A Library Board of Trustees Upon a motion by Commissioner Allen L Mims , Jr , seconded by Commissioner Thomas M Moore and carried by unanimous vote , the Board reappointed Saundra Freeman to the Library Board of Trustees for a three year term to expire August 2003 B Johnston County Emergency Services Advisory Committee Upon a motion by Commissioner Allen L Mims , Jr , seconded by Commissioner Eleanor N Creech and carried by unanimous vote , the Board made the following appointments to the Emergency Services Advisory Committee for two year terms to expire August 2002 Reappointed Dale Hill and Larry Massengill Appointed Patrick Harris and Susan Crisp C Pine Level Planning Board At the recommendation of the Pine Level Commissioners , Commissioner Jerry F Wood moved the Board appoint John Balint to a regular position as an ETJ member of the Pine Level Planning Board for a term to expire 10 21 02 Commissioner Eleanor N Creech seconded the motion , which carried by unanimous vote D Benson Board of Adjustment At the recommendation of the Benson Town Council , Commissioner Eleanor N Creech moved the Board appoint Christopher W McGee to the Benson Board of Adjustments as an ETJ member to fill out an unexpired term which expires 11 10 2001 Commissioner Cookie Pope seconded the motion , which carried by unanimous vote 22 Map Review Officer Appointed Upon a motion by Commissioner Thomas M Moore , seconded by Commissioner Jerry F Wood and carried by unanimous vote , the Board adopted the following resolution of appointment for Theresa Stanley as a map review officer RESOLUTION OF APPOINTMENT th day of July , 1997 , revised Article 2 of Chapter 47 of the NC WHEREAS NC Senate Bill 875 , ratified the 8 General Statutes by adding section 47 - 302 to require the Board of Comm issioners of ea ch county to designate by name one or more persons as a Review Officer to review each map and plat required to be submitted for review before recordation by the Register of Deeds ; and WHEREAS The Johnston County Board of Commissioners has reviewed the requirements for this position and discus sed the qua lifications need ed to perfo rm this duty NOW , THERE FORE , the Johnston County Board of Commissioners does hereby appoint Theresa Stanley in the County Geographic Information Systems Department as a Johnston County Deputy Map and Plat Review Officer th Adopted this the 7 day of August , 2000 23 Resolution Buffalo Water District Upon a motion by Commissioner Eleanor N Creech , seconded by Commissioner Cookie Pope and carried by unanimous vote , the Board recessed regular session to sit as the Buffalo Water District Board to consider the following resolutions The following resolution was introduced WATER PROJECT PRELIMINARY FINDINGS AND DESIGNATION OF REPRESENTATIVES WHEREAS , it has been proposed that the Buffalo Water District issue general obligation bonds to provide funds for a water system ; and WHEREAS , this Board is in general agreement with the necessity of such bond issue and has tentatively decided to pursue the issuance of general obligation bonds in the maximum aggregate principal amount of 5,500,000 under the Local Government Bond Act the Act to finance , in part , the acquisition , construction , installation and equipping of a water system ; and WHEREAS , this Board desires to more accurately described the proposed project and make appropriate provisions for its pursuit ;Page4257 NOW , THEREFORE , the Board of Commissioners of Johnston County , acting as the governing body of the Buffalo Water District , meeting in regular session on August 7 , 2000 , does the following THE BOARD OF COMMISSIONERS FOR JOHNSTON COUNTY , ACTING AS THE GOVERNING BODY OF THE BUFFALO WATER DISTRICT , MAKES THE FOLLOWING FINDINGS OF FACT 1 The project can be adequately described as follows Approximately 320,000 lf of 2 ” through 24 ” water mains , 700 to 1,000 water services , and related appurtenances 2 The project is necessary and expedient because it completes another part of the County’s plan to provide water service to all of Johnston County 3 The amount of bonds is adequate for the proposed purpose because a preliminary engineering report prepared for this project has estimated total project costs to be 5,000,000 4 Facts supporting the conclusion that debt management policies have been carried out in compliance with the law and reasonable assurances that compliance with the law will henceforth be carried out are as follows a The Local Government Commission has taken no action against the District , nor found the District to have acted improperly in debt management b The District has not defaulted on any debt obligation c The District follows the debt management guidelines of the North Carolina Local Government Commission 5 No estimated increase in the property tax rate is necessary to raise the debt service requirements 6 The average water bill will range from 39 to 40 per month THEREFORE , BE IT RESOLVED BY THE BOARD OF COMMISSIONERS FOR JOHNSTON COUNTY , ACTING AS THE GOVERNING BODY OF THE BUFFALO WATER DISTRICT , THAT 1 The Chairman and Clerk , or either of them , are hereby designated as the representatives of the District to file an application for approval of the bonds with the Local Government Commission 2 This resolution shall take effect immediately Commissioner Thomas M Moore moved the passage of the foregoing resolution , Commissioner Eleanor N Creech seconded the motion , and the resolution was passed by the following vote Ayes James H Langdon , Jr , Cookie Pope , Jerry F Wood , Thomas M Moore , Eleanor N Creech , and Allen L Mims , Jr , Nays None Not Voting None The following resolution was discussed and its title was read RESOLUTION PROVIDING FOR PUBLICATION OF NOTICE OF INTENT TO FILE APPLICATION WITH RESPECT TO UP TO 5,500,000 GENERAL OBLIGATION BONDS WITH THE LOCAL GOVERNMENT COMMISSION WHEREAS , the Board of Commissioners of Johnston County acting as the governing body the “ Board ” of the Buffalo Water District the “ District ” has decided to pursue the issuance of general obligation bonds in the maximum aggregate principal amount of 5,500,000 the “ Bonds ” under the Local Government Bond Act the “ Act ” to finance , in part , the acquisition , construction and equipping of a water system in the District ; and WHEREAS , under the Act the issuance of such bonds must be approved by the Local Government Commission and pursuant to GS § 159 - 50 of the Act , a notice of the intention to file an application with the Local Government Commission must be published prior to filing of the application ; and WHEREAS , the Board intends to make certain capital expenditures relating to the acquisition , construction and equipping of the water system prior to the issuance of the Bonds , and to reimburse the District for such expenditures out of the proceeds of the Bonds ; NOW , THEREFORE , the Board of Commissioners of Johnston County , acting as the governing body of the Buffalo Water District , meeting in regular session at Smithfield , North Carolina , on August 7 , 2000 , does the following BE IT RESOLVED BY THE BOARD OF COMMISSIONERS OF JOHNSTON COUNTY ACTING AS THE GOVERNING BODY OF THE BUFFALO WATER DISTRICT Page5258 1 The Clerk to the Board shall cause a notice , in substantially the form set forth below , to be published in The Smithfield Herald [ FORM OF NOTICE ] NOTICE OF INTENTION TO FILE AN APPLICATION WITH THE LOCAL GOVERNMENT COMMISSION CONCERNING BUFFALO WATER DISTRICT 5,500,000 GENERAL OBLIGATION BONDS Notice is hereby given that the Board of Commissioners of Johnston County , North Carolina the “ Board ” , acting as the governing body of the Buffalo Water District the “ District ” , intends to file an application with the Local Government Commission the “ LGC ” for approval of a bond issue pursuant to the Local Government Bond Act GS § 159 - 43 et seq It is proposed that the bonds be general obligations of the District in the maximum principal amount of 5,500,000 and be issued to finance , in part , the acquisition , construction and equipping of a water system in the District Any citizen or taxpayer of the District may , within seven days after the date of publication of this notice , file with the Board and the LGC a statement of any objections he or she may have to the bond issue at the following addresses Board of Commissioners Johnston County Johnston County Courthouse PO Box 1049 Smithfield , North Carolina 27577 and Mr Robert M High Local Government Commission 325 N Salisbury Street Raleigh , North Carolina 27611 JOHNSTON COUNTY BOARD OF COMMISSIONERS By Joyce H Ennis , Clerk 2 The Board hereby declares that it reasonably expects to make certain capital expenditures for the acquisition , construction and equipping of a water system , and to reimburse such expenditures out of the proceeds of the Bonds , up to a maximum amount of 5,500,000 This resolution is intended to be a declaration of official intent under Treas Reg 1150 - 2 3 This resolution shall take effect immediately Commissioner Thomas M Moore moved the passage of the foregoing resolution and Commissioner Eleanor N Creech seconded the motion , and the resolution was passed by the following vote Ayes James H Langdon , Jr , Cookie Pope Jerry F Wood , Thomas M Moore , Eleanor N Creech , and Allen L Mims , Jr Nays None Not Voting None Upon a motion by Commissioner Allen L Mims , Jr , seconded by Commissioner Eleanor N Creech and carried by unanimous vote , the Buffalo Water District Board adjourned and regular session was resumed 24 Resolutions - Ingrams Townships Upon a motion by Commissioner Thomas M Moore , seconded by Commissioner Jerry F Wood and carried by unanimous vote , the Board recessed regular session to sit as the Ingrams Water District Board The following resolution was introduced WATER PROJECT PRELIMINARY FINDINGS AND DESIGNATION OF REPRESENTATIVES WHEREAS , it has been proposed that the Ingrams Township Water District issue general obligation bonds to provide funds for a water system ; and WHEREAS , this Board is in general agreement with the necessity of such bond issue and has tentatively decided to pursue the issuance of general obligation bonds in the maximum aggregatePage6259 principal amount of 5,700,000 under the Local Government Bond Act the Act to finance , in part , the acquisition , construction , installation and equipping of a water system ; and WHEREAS , this Board desires to more accurately described the proposed project and make appropriate provisions for its pursuit ; NOW , THEREFORE , the Board of Commissioners of Johnston County , acting as the governing body of the Ingrams Township Water District , meeting in regular session on August 7 , 2000 , does the following THE BOARD OF COMMISSIONERS FOR JOHNSTON COUNTY , ACTING AS THE GOVERNING BODY OF THE INGRAMS TOWNSHIP WATER DISTRICT , MAKES THE FOLLOWING FINDINGS OF FACT 1 The project can be adequately described as follows Approximately 330,000 lf of 2 ” through 12 ” water mains , 800 to 1,100 water services , and related appurtenances 2 The project is necessary and expedient because it completes another part of the County’s plan to provide water service to all of Johnston County 3 The amount of bonds is adequate for the proposed purpose because a preliminary engineering report prepared for this project has estimated total project costs to be 5,700,000 4 Facts supporting the conclusion that debt management policies have been carried out in compliance with the law and reasonable assurances that compliance with the law will henceforth be carried out are as follows a The Local Government Commission has taken no action against the District , nor found the District to have acted improperly in debt management b The District has not defaulted on any debt obligation c The District follows the debt management guidelines of the North Carolina Local Government Commission 5 No estimated increase in the property tax rate is necessary to raise the debt service requirements 6 The average water bill will range from 37 to 39 per month THEREFORE , BE IT RESOLVED BY THE BOARD OF COMMISSIONERS FOR JOHNSTON COUNTY , ACTING AS THE GOVERNING BODY OF THE INGRAMS TOWNSHIP WATER DISTRICT , THAT 1 The Chairman and Clerk , or either of them , are hereby designated as the representatives of the District to file an application for approval of the bonds with the Local Government Commission 2 This resolution shall take effect immediately Commissioner Cookie Pope moved the passage of the foregoing resolution , Commissioner Thomas M Moore seconded the motion , and the resolution was passed by the following vote Ayes James H Langdon , Jr , Cookie Pope , Jerry F Wood , Thomas M Moore , Eleanor N Creech , and Allen L Mims , Jr Nays None Not Voting None The following resolution was discussed and its title was read RESOLUTION PROVIDING FOR PUBLICATION OF NOTICE OF INTENT TO FILE APPLICATION WITH RESPECT TO UP TO 5,700,000 GENERAL OBLIGATION BONDS WITH THE LOCAL GOVERNMENT COMMISSION WHEREAS , the Board of Commissioners of Johnston County acting as the governing body the “ Board ” of the Ingrams Township Water District the “ District ” has decided to pursue the issuance of general obligation bonds in the maximum aggregate principal amount of 5,700,000 the “ Bonds ” under the Local Government Bond Act the “ Act ” to finance , in part , the acquisition , construction and equipping of a water system in the District ; and WHEREAS , under the Act the issuance of such bonds must be approved by the Local Government Commission and pursuant to GS § 159 - 50 of the Act , a notice of the intention to file an application with the Local Government Commission must be published prior to filing of the application ; and WHEREAS , the Board intends to make certain capital expenditures relating to the acquisition , construction and equipping of the water system prior to the issuance of the Bonds , and to reimburse the District for such expenditures out of the proceeds of the Bonds ;Page7260 NOW , THEREFORE , the Board of Commissioners of Johnston County , acting as the governing body of the Ingrams Township Water District , meeting in regular session at Smithfield , North Carolina , on August 7 , 2000 , does the following BE IT RESOLVED BY THE BOARD OF COMMISSIONERS OF JOHNSTON COUNTY ACTING AS THE GOVERNING BODY OF THE INGRAMS TOWNSHIP WATER DISTRICT 1 The Clerk to the Board shall cause a notice , in substantially the form set forth below , to be published in The Smithfield Herald [ FORM OF NOTICE ] NOTICE OF INTENTION TO FILE AN APPLICATION WITH THE LOCAL GOVERNMENT COMMISSION CONCERNING INGRAMS TOWNSHIP WATER DISTRICT 5,700,000 GENERAL OBLIGATION BONDS Notice is hereby given that the Board of Commissioners of Johnston County , North Carolina the “ Board ” , acting as the governing body of the Ingrams Township Water D istrict the “ District ” , intends to file an application with the Local Government Commission the “ LGC ” for approval of a bond issue pursuant to the Local Government Bond Act GS § 159 - 43 et seq It is proposed that the bonds be general obligations of the District in the maximum principal amount of 5,700,000 and be issued to finance , in part , the acquisition , construction and equipping of a water system in the District Any citizen or taxpayer of the District may , within seven days after the date of publication of this notice , file with the Board and the LGC a statement of any objections he or she may have to the bond issue at the following addresses Board of Commissioners Johnston County Johnston County Courthouse PO Box 1049 Smithfield , North Carolina 27577 and Mr Robert M High Local Government Commission 325 N Salisbury Street Raleigh , North Carolina 27611 JOHNSTON COUNTY BOARD OF COMMISSIONERS By Joyce H Ennis , Clerk 2 The Board hereby declares that it reasonably expects to make certain capital expenditures for the acquisition , construction and equipping of a water system , and to reimburse such expenditures out of the proceeds of the Bonds , up to a maximum amount of 5,700,000 This resolution is intended to be a declaration of official intent under Treas Reg 1150 - 2 3 This resolution shall take effect immediately Commissioner Cookie Pope moved the passage of the foregoing resolution and Commissioner Thomas M Moore seconded the motion , and the resolution was passed by the following vote Ayes James H Langdon , Jr , Cookie Pope , Jerry F Wood , Thomas M Moore , Eleanor N Creech , Allen L Mims , Jr Nays None Not Voting None Upon a motion by Commissioner Cookie Pope , seconded by Commissioner Eleanor N Creech and carried by unanimous vote , the Ingrams Township Water District Board was adjourned , and regular session was resumed 25 McGee’s Crossroads Water District - Final Bond Obligation Resolution Upon a motion by Commissioner Allen L Mims , Jr , seconded by Commissioner Cookie Pope and carried by unanimous vote , the Board recessed regular session to sit as the McGee’s Crossroads Water District Board to consider the final bond obligation resolution The following resolution was discussed and its title was read RESOLUTION AUTHORIZING THE ISSUANCE AND SALE OF 5,950,000 GENERAL OBLIGATION WATER BONDS OF THE MCGEE’S CROSSROADS WATER DISTRICT OF JOHNSTON COUNTY , NORTH CAROLINA , PURSUANT TO A BOND ORDER HERETOFORE APPROVED AND PROVIDING FOR THE FORM , DETAILS AND PAYMENT THEREOFPage8261 WHEREAS , the Bond Order hereinafter described was authorized and adopted by the Board of Commissioners of Johnston County t