June 3, 2002 - 10:00 AM - County Board of Commissioners Meeting Minutes

10 864 June 3 , 2002 The Johnston County Board of Commissioners met in regular session Monday , June 3 , 2002 , at 10 00 am in the Commissioners Meeting Room , Johnston County Courthouse Annex , Smithfield , North Carolina , with the following members present Present James H Langdon , Jr , Chairman , Cookie Pope , Vice Chairman , Thomas M Moore , Allen L Mims , Jr , Wade M Stewart , Fred Smith , and W Ray Woodall Absent None Also Present Rick J Hester , County Manager , Joyce H Ennis , Clerk to the Board , Mark Payne , County Attorney , and John R Massey , Finance Officer The Chairman called the meeting to order and the following business was transacted 1 Minutes - May 6 , 13 , 2002 Upon a motion by Commissioner W Ray Woodall , seconded by Commissioner Cookie Pope and carried by unanimous vote , the Board approved the minutes of the May 6 , and May 13 , 2002 board meetings Public Comment - No one spoke at this time 2 Proclamation - Community Advisory Committee Appreciation Day Upon a motion by Commissioner Cookie Pope , seconded by Commissioner W Ray Woodall and carried by unanimous vote , the Board adopted the following proclamation PROCLAMATION Whereas Nursing Homes and Adult Care Homes have accepted the responsibility for providing long term care health services to the citizens of our community , Whereas Over 900 residents reside in long term care facilities in Johnston County , Whereas The quality of care and quality of life of long term care residents depend upon the daily , conscientious services and hands - on care provided by long term care facility staff , as well as the honoring of the federal and state Residents ’ Bill of Rights , Whereas The Joint Nursing Home and Adult Care Home Community Advisory Committee , whose members are appointed by the County Commissioners to serve as grassroots ombudsmen and advocate for the rights of residents , as well as the physical , mental , emotional , and spiritual well - being of these residents , Whereas The Joint Nursing Home and Adult Care Home Community Advisory Committee members are trained volunteers who collaborate closely with residents , family members , facility staff , the Long Term Care Ombudsman Program , and regulatory agencies to ensure quality care in full recognition of residents ’ dignity and individuality , Whereas This Committee serves as the nucleus for increased community involvement with long term care facilities and their residents , Whereas The Committee promotes community education and awareness of the needs of long term care residents , and works toward keeping the public informed about aspects of long term care , Whereas The Committee members apprise themselves of the general conditions under which residents are residing in the homes , and work for the best interests of these residents , Now , Therefore , we , the Johnston County Commissioners , do hereby proclaim June 5 , 2002 as Community Advisory Committee Appreciation Day , and urge all citizens to join with us in this observation We encourage citizens to express appreciation for the advocacy efforts of the Nursing Home and Adult Care Home Community Advisory Committee members who represent the public good for Johnston County Commissioner Pope asked the members of the Nursing Home Domiciliary Home Advisory Committee in attendance to stand She commended them on the excellent job they are doing 3 Fireworks Displays Approved for Archer Lodge and Benson Commissioner W Ray Woodall moved the Board approve the following requests for fireworks displays subject to compliance with NCGS 14 - 410 , 14 - 415 and Chapter 20 of the Standard Fire Prevention Code , along with necessary permits from the applicable Inspections Department Commissioner Thomas M Moore seconded the motion , which carried by unanimous vote Archer Lodge Community Center - July 4 rain date July 6th at Archer Lodge Recreation Park Benson Parks & Recreation - July 4th at McLamb Tart Road DOT has been asked to close the road during the event Page865 4 Request for Tax Exempt Status - Thanksgiving Fire Department Upon a motion by Commissioner Fred Smith , seconded by Commissioner Allen L Mims , Jr and carried by unanimous vote , the Board adopted the following resolution approving tax - exempt loan status for the Thanksgiving Volunteer Fire Department NOW , THEREFORE , BE IT HEREBY RESOLVED that the Board of Commissioners of Johnston County , North Carolina , does hereby approve a tax exempt loan to the Thanksgiving Volunteer Fire Department of Selma , North Carolina the “ VFD ” , from United Financial of NC , Inc in the principal amount of 320,000 which is loaned for the following purpose The purchase by the VFD of a building which will be owned by the VFD and will be maintained at the following address 2375 Thanksgiving VFD Road , Selma , NC 27576 5 Department of Transportation - Additions to System The Board reviewed petitions presented by the North Carolina Department of Transportation requesting the following roads be added to the State Secondary System for maintenance Jon Drive in Creech Plantation , Section III in Smithfield Township Brampton Circle in Bennett Place Subdivision , Wilders Township Commissioner W Ray Woodall moved the Board concur with the NC Department of Transportation’s request to add the above listed roads to the State Maintained System Commissioner Cookie Pope seconded the motion which carried by unanimous vote 6 Department of Transportation - Secondary Road Construction Program - 2002 - 2003 NCDOT District Engineer , Tim Little , presented the State’s proposed Secondary Road Construction Program for Johnston County for 2002 - 2003 The program shows anticipated funding in the amount of 1,260,788 from the Hwy Fund , and 1,123,305 from the Hwy Trust Fund for a total of 2,384,091 He offered two options for the Board’s consideration option 1 , which included 175,000 to regrade the intersection of SR 1555 Barber Mill Road and SR 1561 Lee Road so Lee Road can be reopened , and option 2 , which did not include these funds Division Engineer , Jim Trogden , was also present and spoke with the Board briefly about the allowable uses of the two different funds In response to comments from Commissioner Fred Smith , who serves on the Transportation Committee , he noted the 70 Bypass around Clayton will probably begin construction sometime next year with completion approximately two years ahead of the original schedule He also noted the NC 42 widening project will be split into two projects with the first phase being from US 70 to Glen Laurel Road Following discussion , Commissioner Fred Smith moved the Board adopt the following resolution approving Option I of the 2002 - 2003 NC Department of Transportation Secondary Road Construction Program Commissioner Cookie Pope seconded the motion , which carried by unanimous vote RESOLUTION WHEREAS The Johnston County Board of Commissioners has received from the Department of Transportation Options 1 and Options 2 of the 2002 - 2003 Secondary Road Construction Program as presented by North Carolina Department of Transportation officials , said roads being a part of the system maintained by the Department of Transportation , Division of Highways ; and WHEREAS After careful consideration of the services rendered by said roads and the traffic demands of said County , it is deemed necessary that said roads as shown on Option 1 be improved in order to better serve the interest of the people of Johnston County NOW THEREFORE BE IT RESOLVED that the Johnston County Board of Commissioners hereby approves and requests that the North Carolina Department of Transportation make the following improvements in said roads listed on the Secondary Road Construction Program for 2002 - 2003 rd Adopted this 3 day of June 2002 Page866 2002 - 2003 North Carolina Department of Transportation Proposed Secondary Road Program - Option 1 - Johnston County Anticipated Funding HWY 1,260,78600 Anticipated Funding TRUST 1,123,30500 TOTAL ANTICIPATED 2,384,09100 Map Number Priority Description Length Anticipated Cost 1 N A Regrade intersection of SR 1555 00 175,00000 Barber Mill Rd and SR 1561 Lee Rd to provide adequate site distance 2 S SR 1212 Shadowwood Rd 06 75,00000 From SR 1176 to Dead End 3 S SR 1131 Alonzo Rd 10 130,00000 From SR 1122 to SR 1008 4 11 SR 1145 Hayes Rd 06 87,00000 From SR 1144 to SR 1144 5 12 SR 1184 Guin Rd 13 190,00000 From SR 1009 to Dead End 6 13 SR 1339 Sedgewood Rd 11 159,50000 From SR 1338 to SR 1162 7 14 SR 2337 Fitzgerald Rd 08 116,00000 From SR 1001 to SR 2335 8 15 SR 1577 Wellons Rd 11 159,50000 From SR 1010 to Dead End 9 16 SR 1200 Williford Rd 16 250,00000 From SR 1201 to Dead End 10 17 SR 1944 King Rd 05 72,50000 From NC 42 to NC 39 11 18 SR 1734 Atkinson Mill Rd 08 12,50000 From NC 42 to NC 39 Partial Funding OTHER Description Anticipated Cost Contingency Fund Surveys , Right of Ways , Fire 150,00000 Dept Rescue Driveways and Overdrafts Maintenance fund allocation used to supplement 790,39300 the maintenance budget for activities such as shoulder repair , spot stabilization , pipe replacement , safety projects , industrial access , etc Summary of the 2001 - 2002 program Length Cost # Homes # Businesses Total Rural 940 1,427,00000 710 3 Total Other N A 940,39300 N A Overall Total 94 2,367,39300 710 3 Highway Trust Fund allocation was reduced by 675 as part of the budget adjustments declared by Governor Easley to respond to the General Fund Budget emergency THIS PROGRAM IS SUBJECT TO AVAILABILITY OF FUNDING , RIGHT OF WAY , AND ENVIRONMENTAL REVIEW IF Right of Way is unavailable on any of the above roads or if additional funding becomes available , the program will be continued on the subdivision list in priority order Page867 7 Public Hearing - EMS Proposal for Changes to EMS Structure and Requests for Change of Level of Service for Three Rescue Squads Advertised 5 10 02 , 5 17 02 The Smithfield Herald The Chairman opened the public hearing and invited anyone who wished to address the Board on requests to upgrade level of service from Benson Rescue Squad , 50 - 210 Rescue Squad and Princeton Rescue Squad , and the proposal to fund eight rescue squads in FY 2002 - 03 Discussion on EMS Proposal to Fund Rescue Squads in FY 2002 - 03 with Kenly - Micro Merger Rick Watson with the Kenly Chamber of Commerce presented a proposal seeking time for Kenly and Micro to work out details before they merge and become the Northern Johnston Rescue Squad Among other terms of the agreement , the proposal stated the two town squads would work together and come back before the Board of Commissioners in October with a written plan of action to accomplish the merger During the interim , both squads would remain operating at the current level and would depend on the QRV’s for paramedic coverage They would continue to receive County funding monthly as proposed in the EMS proposal for their level of service An oversight committee would function as the business manager for the current Kenly Squad and the Town would manage the day to day finances Tim Earp with the Micro Rescue Squad agreed the two squads need this time in order to work together on a plan that will work for both communities He noted it will take 90 days to complete the necessary paperwork associated with the merger Commissioner Wade M Stewart commended Kenly and Micro for coming up with this proposal Discussion ensued about how the transition will work for these squads as well as the other squads that are asking that their service be increased to paramedic level Commissioner Stewart , who serves on the EMS Advisory Committee , noted the Committee has proposed County funding for squads based on their level of service As the squads reach the paramedic level , the QRV’s would be phased out He stated the proposed funding might need to be adjusted since the merger will be delayed Commissioner Fred Smith pointed out the 16 million proposed budget should be sufficient ; however , there is not that much extra to cover unexpected expenses He asked EMS Director , Dewayne West , to keep a close eye on the situation and let the Board know ahead of time if it appears there will be a problem Jeremy Fryett , Paul Boucher and David Dolan , paramedics with the QRV system questioned the wisdom of reducing and eventually phasing out the QRV system in the County They voiced concern that there will be a reduction in the service provided for the citizens Mr Boucher suggested the size of the County makes it virtually impossible , in his opinion , for eight squads to provide quick response Mr Dolan wondered if the paramedics would have an opportunity to remain in some capacity with the County Chairman James H Langdon pointed out the reason for the QRV’s was to provide paramedic service throughout the County When the squads move to the paramedic level , there will be no need for the QRV’s He noted there has been no question that the QRV’s have done a great job , but the County is trying now to step forward to provide a better service countywide County Manager , Rick Hester , agreed and noted it will take some time before all the squads offer paramedic service Requests for Change in Franchise - Upgrade in Level of Service for Rescue Squads Mr West noted that in addition to the requests from Benson , 50 - 210 and Princeton Rescue Squads to be re - franchised at the paramedic level , Four Oaks Rescue has submitted a similar request He asked the Board st to call for a public hearing on this request for the July 1 meeting There being no further comments , the Chairman closed the public hearing MOTION APPROVING REQUESTS - CHANGE IN FRANCHISE FOR BENSON , 50 - 210 AND PRINCETON RESCUE SQUADS Upon a motion by Commissioner Wade M Stewart , seconded by Commissioner Cookie Pope and carried by unanimous vote , the Board approved a change in franchise for the following three rescue squads Benson Rescue Squad - Change in Level of Service from EMT - Intermediate Level to Paramedic Level 50 - 210 Rescue Squad - Change in Level of Service from EMT - Intermediate Level to Paramedic Level Princeton Rescue Squad - Change in Level of Service from EMT - Intermediate Level to Paramedic LevelPagePage pageNumber5868 MOTION TO ADOPT EMS PROPOSAL INCLUDING THE MICRO KENLY PROPOSAL Upon a motion by Commissioner Fred Smith , seconded by Commissioner W Ray Woodall and carried by unanimous vote , the Board adopted the following Plan for Emergency Services as recommended by the Johnston County Emergency Services Advisory Committee , with an amendment to include the proposal presented by Kenly concerning the merger of Micro and Kenly into the Northern Johnston EMS Emergency Services Goals 1 Provide EMS at the Paramedic Level 2 Provide adequate funding to EMS providers 3 Maintain the volunteer system to the extent possible 4 Develop an EMS Plan to meet state Requirements NC OEMS Requirements EMS Plan to be completed by 12 31 02 lt; Overview describing the EMS system lt; The Infection Control Policy lt; Employee Orientation Policy lt; Written Management Plan lt; Communications Plan lt; Medical Oversight Plan Written treatment Protocols Quality Management Committee HIPPA Guidelines Privacy Requirements Vehicles , Equipment , Supplies lt; Emergency Vehicle Operation Course Personnel lt; Verification of EMS certifications lt; Plan describing all practice settings lt; Description of specific education orientation processes lt; Description of First Responders role and medical oversight lt; Data Collection Plan Education Plan lt; Written Education Plan lt; Must insure participation in clinical and field internship educational component Funding Proposal Fund EMS providers as follows lt; 30,000 for Basic Level Services lt; 75,000 for Intermediate Level lt; 175,000 for Paramedic Level lt; All - inclusive contract , squads will be responsible for providing services to their respective districts at the Paramedic Level Squads will be expected to provide for all aspects of EMS service For squads that cannot provide EMT - P level , County will provide backup by contracting with adjoining squad , or QRV or county personnel Squads are expected to sign a contract and provide an annual audit of revenues and disbursements Northern Johnston EMS Added as an Amendment to the Plan lt; The two communities need an opportunity to help plan the future of their own EMS coverages Currently , the two communities share schools , sewage treatment facilities , and have historically found the common ground to make these types of situations work lt; The two communities will establish a committee to proceed with the planning of the merger between the two squads during the next budget year 2002 - 03 lt; This committee will return to the County Board of Commissioners at the October Meeting with a written plan of action to accomplish the merger ; staying within the parameters of the County budget line items for fiscal year 2002 - 03 , and establishing a defined time line to accomplish a successful merger lt; For the interim period , Kenly remains as a EMT - I squad , and Micro will remain as a EMT - Basic Squad Both squads will continue to depend upon the QRV’s that are furnished presently by the County for its paramedic coverage for the interim period lt; For as long as Kenly provides EMT - I coverage , it would receive its monthly portion of the 75,000 outlined in the original proposal outlined by the county leaders Micro will continue to receive its monthly portion of the 30,000 outlined in the original proposal lt; The Kenly EMS Squad will allow the establishment of an oversight committee that will function as the “ business ” manager of the current Kenly Squad This oversight committee made up of local business people and civic leaders will serve in an administrative capacity to assist with any necessary fund - raising and management of county funds , billings , and payroll issues PagePage pageNumber6869 lt; Authority to make deposits and write checks is given to the Town Clerk of Kenly for management of the day - to - day financial activities lt; Squad scheduling and coverage issues remain in the control of current or “ future ” captain until such time the merger is completed lt; Kenly EMS will maintain the franchise agreement for Wilson County until such time the merger action is complete and then the new franchise agreement will be negotiated with Wilson County by leadership of the combined squad effective for the next year of existence lt; Assets of the two squads will be retained and used by the new Northern Johnston Squad The combined leadership of the new squad will govern decisions on disposal of EMS squad property Key elements of the Contract lt; Paramedic service 7 24 with EMT - P and Medical Responder 1st Duty lt; 4 minute “ shoot time ” for 1st duty teams 95 of calls lt; 6 minute “ shoot time ” on 2nd duty calls 95 of calls lt; Timely submission of training and other records to County lt; Management training for leaders treasurers as needed lt; Periodic Records and Equipment inspections per OEMS reqs lt; Liability Insurance minimums Quality Management lt; Contract oversight will be achieved through a cooperative effort involving county staff and squad leadership lt; Contract requirements will be divided into two categories ; Administrative and Response Shortfalls Consequences Administrative shortfalls lt; 1st – verbal reminder lt; Squad will be given 30 days to correct shortfall More if justified lt; 2nd – written reminder warning lt; 3rd and beyond – may forfeit county funding until issue resolved lt; If situation continues , refer to County Administration for further action Response Shortfalls lt; Life Safety issues Failure to respond or other deficiencies related to patient care lt; 1st – Verbal Warning 12 - 36 hours to correct lt; 2nd - Verbal and Written Warning to correct problem immediately lt; 3rd and beyond - May forfeit County funding until issue resolved Refer issue to administration for possible cancellation of contract 8 Public Hearing Scheduled - Request from Four Oaks Rescue Squad for Change in Franchise Upon a motion by Commissioner Wade M Stewart , seconded by Commissioner Cookie Pope and carried by unanimous vote , the Board scheduled a public hearing for the July 1 , 2002 meeting to hear public comment on a request from Four Oaks Rescue squad for a change in franchise to upgrade their level of service from EMT - Intermediate to EMT - Paramedic The hearing is scheduled for 10 30 am or as soon thereafter as possible 9 Award of Bid - CDBG Housing Rehabilitation Projects Tracey Tayloe , CDBG Program Administrator , reviewed with the Board the following bids received on th May 20 for three of the approved CDBG housing rehabilitation projects Effie Martin , Mary Pittman and Roscoe Johnson and recommended award of contract to the low bidders for each project Effie Martin Mary Pittman Roscoe Johnson S & J Builders 25,885 38,165 27,615 McNeill Builders 26,550 33,850 27,550 AWE Home Repair No Bid No Bid 29,450 Upon a motion by Commissioner Allen L Mims , Jr , seconded by Commissioner Thomas M Moore and carried by unanimous vote , the Board awarded contracts to low bidders for the following CDBG housing rehabilitation projects S & J Builders , Lumberton , NC at a bid price of 25,885 for Effie Martin Project located at 4220 Hwy 20A , Princeton , NC McNeill Builders , Coats , NC at a bid price of 33,850 for Mary Pittman Project , 802 Old Dam Road , Selma , NC McNeill Builders , Coats , NC at a bid price of 27,500 for Roscoe Johnson Project , 2639 Crocker’s Nub , Middlesex , NCPagePage pageNumber7870 10 Public Hearing - Presentation of the Proposed 2002 - 2003 County Budget Advertised May 17 , 2002 - The Smithfield Herald The Chairman opened the public hearing County Manager , Rick Hester , presented the proposed 2002 - 2003 Johnston County Budget and gave an overview of the following Budget Message BUDGET MESSAGE Dear Board Members It is a privilege to present the proposed fiscal year 2002 - 2003 budget for Johnston County with no increase in the property tax rate The general fund is presented at 1078 million representing a slim 08 increase from last year’s adopted budget of 1069 million This budget does not include 26 million in state reimbursements General government will be operating as lean as ever ; however , the increased demand for county government services is staggering Operational budgets for county agencies have been slashed and department heads have “ stepped up to the plate ” to assist me during this process I really appreciate the teamwork I’m excited about our organization and the improvements we’ve made in the area of customer service Overall , our feedback from citizens has been positive We are committed to continuous improvement so we can be the best local government operation in the country I’m pleased to share some of the many staff accomplishments during the past year These include lt; Implementation of a 9 - 1 - 1 communications backup center lt; National recognition for our GIS office lt; Mental Health’s maintaining national accreditation lt; Child Support’s establishment of 485 new child support orders lt; Job Link Center recognized by the Southern Association of Colleges and Schools Accreditation team lt; Soil and Water Conservation recognized as the Conservation District of the Year in North Carolina lt; Historical treasures featured with Heritage Center’s “ Road Show ” lt; Internal audits of rescue squads by county finance staff lt; Codification of local ordinances by Clerk to the Board lt; Implemented customer service tracking in Planning Office lt; Continued expansion of water program to provide clean drinking water for county citizens The water customer base increased by 40 lt; Library circulation Increased by 9 lt; Health department continues to serve more clients per day lt; Increased internal handling of training programs by Human Resources lt; Airport received federal grant in the amount of 555,555 for a parking apron and space for 22 single aircraft hangars lt; Cooperative Extension secured 38 million in grants and gifts to support educational programs lt; Emergency Management provided input to several state and national initiatives lt; HAPP continues to provide families with quality housing units lt; Comprehensive customer service training in the Tax Office The Johnston County Board of Commissioners has always been supportive of the Johnston County school system This proposed budget provides for the continuation of last year’s teacher supplement funding of 12 million ; provides for local current expense per - student funding of 110740 for an additional 1000 students ; and includes capital outlay appropriation of 31 million Current expense funding is provided for Johnston Community College at the same level as fiscal year 2001 - 2002 , and 75,000 is recommended for capital outlay As with Johnston County Schools , the Board is very supportive of Johnston Community College and the educational opportunities it provides to the citizens of Johnston County North Carolina counties are required to match 55 of Medicaid funds that flow into their respective counties North Carolina is one of the few states in the country that requires counties to match Medicaid funding The state’s estimate for Johnston County’s match in fiscal year 2002 - 03 is 59 million State estimates have been traditionally high in past years , and this is true in the current fiscal year when actual expenditures for the Medicaid match will be well under the state’s estimate Based on this , I feel comfortable budgeting only 54 million ; however it should be noted there is no guarantee when trying to project an accurate Medicaid match figure PagePage pageNumber8871 Fee increases are recommended for Planning and Building Inspections in the general fund In the utilities enterprise fund , there are several fee increases recommended These are • Increase the base monthly water fee from 1,200 to 1,700 for the Town of Clayton to pay for maintenance and painting of the Bayer elevated tank • Change the base sewer fees based on water meter size • Change the water connection fee for meter costs • Change septic disposal fees • Consolidate the water district budgets with common monthly base fee of 1500 in each district To balance the general fund budget , 64 million has been appropriated from reserves Sixteen positions for county government operations were requested ; however due to the financial situation , I’ve not included funding for any of those A market adjustment of 16 is included for county employees Additional funding is included for continuing our performance pay program I’d like to recognize the county department heads for a job well done I owe a special thanks to John Massey , Finance Director , for his hard work during this process His dedication and expertise during the past ninety 90 days has been remarkable Also , credit goes to Leslie Stanfield , MIS Manager , and her staff for preparation , graphics , and layout for the budget document I look forward to working with you through the budget process Sincerely , Rick J Hester County Manager Commissioner Allen L Mims , Jr commended Rick Hester and Finance Officer , John Massey for the excellent job they have done on the proposed budget He noted , in his opinion , it was smart to not budget state reimbursement revenues that are in question Chairman Langdon agreed He noted there is some talk of the counties being given the option to impose a ½ cent sales tax earlier than July 2003 as proposed , and noted it is his belief the State should pass this for the counties instead of putting the burden on the local governments Commissioner W Ray Woodall commended Mr Hester and staff for being able to present a proposed budget without a tax increase Commissioner Fred Smith noted two major reasons the budget process is so difficult are 1 the North Carolina Government is broke due to overspending for years , and 2 the State has failed to make necessary changes over the years in both the roles for state and local governments and the corresponding revenue sources The process that was put into place in 1930 has not been revised to reflect the dramatic changes that have occurred in the world over the past 70 years The principle of good business is that authority and responsibility need to match Local governments are now charged to do things they have no authority over Commissioner Thomas M Moore pointed out the State’s problems will not end quickly and voiced concern on how local government will be impacted over the next three to five years Mr Hester noted that many of our County service agencies will be operating on less money in the coming year Commissioner Cookie Pope thanked Mr Hester for his guidance in making sure the departments are lean There being no further comments , the Chairman closed the hearing Budget Workshops Scheduled th The Board scheduled budget workshops for Monday , June 10 beginning at 6 00 pm with the understanding the Board will recess special session to meet in the regular scheduled meeting at 7 00 pm following which , they will resume special workshop session In addition , they scheduled a special workshop th meeting for Monday , June 24 beginning at 6 00 pm PagePage pageNumber9872 11 Request for Reduction in Landfill Tipping Fees from Major Landfill Customer Pat Kalemba with Waste Management of Eastern Carolina stated he has been approached by another waste disposal company with a private landfill , who has offered a lower tipping fee Since Waste Management is the County’s largest customer , he asked the Board to consider lowering the landfill tipping fee to be competitive with this offer He stated he would like to continue to stay with the County since he is a local business if possible , however , this has to be a business decision Commissioner Fred Smith stated he understands Waste Management’s position , but noted the Board has the duty to determine what is best for the County He pointed out , too , that the County does not give special discounts ; therefore , any change in fees would be for all users He asked staff for a recommendation Discussion followed about the future of our landfill and how the County can best use this very important asset It was noted that currently no out - of - county waste is accepted ; however , there is a great demand for landfill space by a number of neighboring counties and even other states The Commissioners agreed this is a matter than needs further consideration The Chairman thanked Mr Kalembe for his comments and noted the Board will take this under advisement and make a decision in the near future 12 HAPP - Reopening of Waiting List and Approval of Budget Amendment The Board considered a request from Anne Eason , HAPP Director , for approval to reopen the HAPP waiting list as of July 1 , 2002 The number of names on the list has been reduced to a number that staff feels is now manageable A notice wold be published prior to the reopening In addition , HAPP requested a budget amendment to budget increased federal funds in the amount of 207,000 due to increased rents and other expenses Upon a motion by Commissioner W Ray Woodall , seconded by Commissioner Thomas M Moore and carried by unanimous vote , the Board approved the request from HAPP to reopen the waiting list as of July 1 , 2002 and approved the following budget amendment HAPP FUND BUDGET LINE ITEM REQUESTED CHANGE CODE CLASSIFICATION EXPENDITURE INCREASE DECREASE Rent Asst 4715 HAPP Payments 207,00000 FUND BUDGET LINE ITEM REQUESTED CHANGE CODE CLASSIFICATION REVENUE INCREASE DECREASE 4715 Revenue Federal Government 207,00000 13 Budget Amendments Approved Upon a motion by Commissioner Allen L Mims , Jr , seconded by Commissioner Cookie Pope and carried by unanimous vote , the Board approved the following budget amendments Motor Vehicles Tax FUND BUDGET LINE ITEM REQUESTED CHANGE CODE CLASSIFICATION EXPENDITURE INCREASE DECREASE 55 66506027 Oneals Fire District 1,00000 55 66506030 Shoeheel Fire District 1,00000 55 66506032 Stricklands X Roads Fire District 1,00000 55 66506033 Thanksgiving Fire District 2,00000 55 66506034 West Johnston Fire District 2,00000 55 66506039 Town of Smithfield 20,00000 55 66506040 Town of Kenly 25,00000 55 66506041 Town of Selma 15,00000 55 66506042 Town of Clayton 100,00000 55 66506043 Town of Benson 25,00000 55 66506044 Town of Four Oaks 2,00000 55 66506050 Town of Wilson Mills 2,00000 TOTAL NET EXPENDITURES 196,00000Page0873 BUDGET LINE ITEM REQUESTED CHANGE FUND CODE CLASSIFICATION REVENUE INCREASE DECREASE 55 665031218 Oneals Fire District 1,00000 55 665031221 Shoeheel Fire District 1,00000 55 665031223 Stricklands X Roads Fire District 1,00000 55 665031224 Thanksgiving Fire District 2,00000 55 665031225 West Johnston Fire D istrict 2,00000 55 665031338 Town of Smithfield 20,00000 55 665031333 Town of Kenly 25,00000 55 665031337 Town of Selma 15,00000 55 665031331 Town of Clayton 100,00000 55 665031330 Town of Benson 25,00000 55 665031332 Town of Four Oaks 2,00000 55 665031342 Town of Wilson Mills 2,00000 TOT AL NET REVENUE 196,00000 Motor Vehicle Tax FUND BUDGET LINE ITEM REQUESTED CHANGE CODE CLASSIFICATION EXPENDITURE INCREASE DECREASE 55 66506010 Archer Lodge Fire District 2,00000 55 66506011 Banner Fire District 4,00000 55 66506014 Black mans X Roads Fire District 1,00000 55 66506015 Boon Hill Fire District 1,00000 55 66506017 Claytex Fire District 16,00000 55 66506018 Corinth H older Fire District 3,00000 55 66506019 Meadow Fire D istrict 1,00000 55 66506021 50 - 210 Fire District 9,00000 55 66506023 Newton Grove Fire District 70000 55 66506024 Mclemore Fire District 17,00000 55 66506025 Nahunta Fire District 50000 55 66506026 Oakland Fire District 40000 TOTAL NET EXPENDITURES 55,60000 FUND BUDGET LINE ITEM REQUESTED CHANGE CODE CLASSIFICATION REVENUE INCREASE DECREASE 55 665031201 Archer Lodge Fire District 2,00000 55 665031202 Banner Fire District 4,00000 55 665031205 Black mans X Roads Fire District 1,00000 55 665031206 Boon Hill Fire District 1,00000 55 665031208 Claytex Fire District 16,00000 55 665031209 Corinth H older Fire District 3,00000 55 665031210 Meadow Fire D istrict 1,00000 55 665031212 50 - 210 Fire District 9,00000 55 665031214 Newton Grove Fire District 70000 55 665031215 Mclemore Fire District 17,00000 55 665031216 Nahunta Fire District 50000 55 665031217 Oakland Fire District 40000 TOT AL NET REVENUE 55,60000 District Tax Fund FUND BUDGET LINE ITEM REQUESTED CHANGE CODE CLASSIFICATION EXPENDITURE INCREASE DECREASE 50 66006010 Archer Lodge Fire District 15,00000 50 66006012 Beulah Fire District 6,50000 50 66006021 50 - 210 Fire District 12,00000 50 66006024 Mclemore Fire District 50,00000 50 66006036 Wynn Fire District 2,50000 TOTAL NET EXPENDITURES 86,00000 FUND BUDGET LINE ITEM REQUESTED CHANGE CODE CLASSIFICATION REVENUE INCREASE DECREASE 50 660031201 Archer Lodge Fire District 15,00000 50 660031203 Beulah Fire District 6,50000 50 660031212 50 - 210 Fire District 12,00000 50 660031215 Mclemore Fire District 50,00000 50 660031227 Wynn Fire District 2,50000 TOT AL NET REVENUE 86,00000 Hopewell - Pisgah Water District FUND BUDGET LINE ITEM REQUESTED CHANGE CODE CLASSIFICATION EXPENDITURE INCREASE DECREASE 24 85804500 Contracted Services 5,00000 24 85804526 Water Purchase 25,00000 TOTAL NET EXPENDITURES 30,00000Page1874 FUND BUDGET LINE ITEM REQUESTED CHANGE CODE CLASSIFICATION REVENUE INCREASE DECREASE 24 858036168 Retail Sales 30,00000 Clayton Water District FUND BUDGET LINE ITEM REQUESTED CHANGE CODE CLASSIFICATION EXPENDITURE INCREASE DECREASE 31 86014500 Contracted Services 7,50000 31 86014526 Water Purchase 12,50000 31 86017600 Water Assessment Reimburse 12,00000 TOTAL NET EXPENDITURES 32,00000 FUND BUDGET LINE ITEM REQUESTED CHANGE CODE CLASSIFICATION REVENUE INCREASE DECREASE 31 8601 36168 Retail Sales 20,00000 31 860136172 Assessment Fees 12,00000 TOT AL NET REVENUE 32,00000 Cleveland Water District FUND BUDGET LINE ITEM REQUESTED CHANGE CODE CLASSIFICATION EXPENDITURE INCREASE DECREASE 32 86064500 Contracted Services 50,00000 32 86064526 Water Purchase 75,00000 32 86067600 Water Assessment Reimburse 75,00000 TOTAL NET EXPENDITURES 200,00000 FUND BUDGET LINE ITEM REQUESTED CHANGE CODE CLASSIFICATION REVENUE INCREASE DECREASE 32 860636168 Retail Sales 125,00000 32 860636172 Assessment Fees 75,00000 TOT AL NET REVENUE 200,00000 Wilson’s Mills Water District FUND BUDGET LINE ITEM REQUESTED CHANGE CODE CLASSIFICATION EXPENDITURE INCREASE DECREASE 33 86114500 Contracted Services 7,50000 33 86114526 Water Purchase 17,50000 33 86117600 Water Assessment Reimburse 7,50000 TOTAL NET EXPENDITURES 32,50000 FUND BUDGET LINE ITEM REQUESTED CHANGE CODE CLASSIFICATION REVENUE INCREASE DECREASE 33 861136168 Retail Sales 25,00000 33 861136172 Assessment Fees 7,50000 TOT AL NET REVENUE 32,50000 McGees Water District FUND BUDGET LINE ITEM REQUESTED CHANGE CODE CLASSIFICATION EXPENDITURE INCREASE DECREASE 47 86164500 Contracted Services 25,00000 47 86164526 Water Purchase 25,00000 47 86167600 Water Assessment Reimburse 30,00000 TOTAL NET EXPENDITURES 80,00000 FUND BUDGET LINE ITEM REQUESTED CHANGE CODE CLASSIFICATION REVENUE INCREASE DECREASE 47 861636168 Retail Sales 30,00000 47 861636172 Assessment Fees 50,00000 TOT AL NET REVENUE 80,00000 Little Creek Water District FUND BUDGET LINE ITEM REQUESTED CHANGE CODE CLASSIFICATION EXPENDITURE INCREASE DECREASE 58 86314500 Contracted Services 7,50000 58 86314526 Water Purchase 12,50000 TOTAL NET EXPENDITURES 20,00000Page2875 FUND BUDGET LINE ITEM REQUESTED CHANGE CODE CLASSIFICATION REVENUE INCREASE DECREASE 58 863136168 Retail Sales 10,00000 58 863136200 Monthly Base Fee 10,00000 TOT AL NET REVENUE 20,00000 Public Utilities FUND BUDGET LINE ITEM REQUESTED CHANGE CODE CLASSIFICATION EXPENDITURE INCREASE DECREASE 67 78504527 Water Taps 25,00000 FUND BUDGET LINE ITEM REQUESTED CHANGE CODE CLASSIFICATION REVENUE INCREASE DECREASE 67 785036169 Water Tap Fees 25,00000 Job Training FUND BUDGET LINE ITEM REQUESTED CHANGE CODE CLASSIFICATION EXPENDITURE INCREASE DECREASE NC E & T Staff Costs Contracted 6,95600 Title I Dislocated Workers Individual Training Account Vouchers 10,00000 TOTAL NET EXPENDITURES 16,95600 FUND BUDGET LINE ITEM REQUESTED CHANGE CODE CLASSIFICATION REVENUE INCREASE DECREASE NC Employment and Training Grant 6,95600 Title I Dis located Worker Funds 10,00000 TOT AL NET REVENUE 16,95600 14 Appointments A Fire Protection Commissions Upon a motion by Commissioner Cookie Pope , seconded by Commissioner W Ray Woodall and carried by unanimous vote , the Board made the following appointments to fire protection commissions for two year terms to expire June 2004 Boon Hill - reappointed Elmer Capps , Randy Jones and Robert Starling O’Neals - Waived the length of service policy and reappointed Stan Creech Also reappointed Kendall Hocutt and Ray Wheeler B Johnston Community College Board of Trustees Chairman James H Langdon , Jr stated there has been a request that one of the Commissioners serve on the Community College Board of Trustees He also noted an additional application has come in since the deadline , and suggested the Board might wish to postpone a decision until next Monday night on this appointment C Mental Health Board Upon a motion by Commissioner Thomas M Moore , seconded by Commissioner W Ray Woodall and carried by unanimous vote , the Board appointed Charles E Hester to the Mental Health Board for a four year term to expire June 2006 D Heritage Commission Upon a motion by Commissioner Cookie Pope , seconded by Commissioner Wade M Stewart and carried by unanimous vote , the Board appointed Margaret Maron to the Heritage Commission for a two year term to expire June 2004 15 Capital Project Ordinance - Reclaimed Effluent Land Application System Engineer Tim Broome stated the Board has previously approved this project with a project budget ; however , the State is now requiring the Board adopt a formal capital project ordinance Page3876 Upon a motion by Commissioner Fred Smith , seconded by Commissioner W Ray Woodall and carried by unanimous vote , the Board approved the following capital project ordinance for the reclaimed effluent land application project Capital Project Ordinance BE IT ORDAINED by the Board of Commissioners of Johnston County , North Carolina , that pursuant to Section 132 of Chapter 159 of the General Statutes of North Carolina , the following capital project ordinance is hereby adopted SECTION 1 The project authorized is the construction of a Reclaimed Effluent Land Application System to be financed by a Clean Water Management Trust Fund Grant and a State Revolving Fund Loan SECTION 2 The Public Utilities Director of the County is hereby directed to proceed with the capital project within the terms of the loan agreement and the budget contained herein SECTION 3 The following amounts are appropriated for the project Construction 7,008,23900 Easements 136,00000 Technical Services 763,68300 Legal and Professional 5,00000 Construction Contingency 350,41200 Closing Costs 89,26700 8,352,60100 SECTION 4 The following revenues are anticipated to be available to complete the project Clean Water Management Trust Fund Grant 3,800,00000 State Revolving Fund Loan 4,552,60100 8,352,60100 SECTION 5 The Finance Officer is directed to maintain within the Capital Project Fund sufficient specific detailed accounting records to satisfy the requirements of the loan agreement and state and federal regulations Reimbursement request should be made to the grantor agency in an orderly and timely manner SECTION 6 The Finance Officer is directed to report , annually on the financial status of each project element in section 3 and the total revenue received SECTION 7 Copies of the capital project ordinance shall be furnished to the Clerk and the Governing Board and to the Budget Officer and the Finance Officer for direction in carrying out this project Adopted this the 3rd day of June 2002 16 Public Hearing Scheduled - Proposed Amendment to Sewer Service Ordinance Upon a motion by Commissioner Fred Smith , seconded by Commissioner Thomas M Moore and carried by unanimous vote , the Board scheduled a public hearing on a proposed amendment to the Sewer Service Ordinance , County Code Chapter 24 , Article III , Division 7 , Section 24 - Enforcement , 242 a Civil Penalties 17 Request for Wastewater Capacity Allocation - Phase II of River Hills Subdivision - Torrey Homes Engineer Tim Broome explained that Torrey Homes is requesting wastewater capacity for phase II of River Hills Subdivision on Castleberry Road east of Clayton This development was approved as a PUD in 1996 with 167 lots The first phase of 59 lots was completed , and now Torrey Homes plans to develop the remaining 108 lots , which would require an additional 26,000 gpd wastewater capacity In 1999 the Board agreed to limit unused capacity under the Wastewater Pass - Through Agreement with Clayton for commercial , institutional and industrial use with the exception of residential use previously committed and for land zoned for high density development Inadvertently , this second phase of River Hills Subdivision was omitted from the capacity reserve He recommended the Board grant a waiver under the 1999 policy to approve the additional 26,000 gpd wastewater capacity for this project In response to a question from Commissioner Allen L Mims , Jr , it was noted the Clayton Town Council will consider this request on their next agenda Following discussion , Commissioner Thomas M Moore moved the Board approve the waiver of the 1999 policy and approve the request for additional wastewater capacity allocation for Torrey Homes as requested , subject to approval by the Clayton Town Council Commissioner Wade M Stewart seconded the motion , which carried by unanimous vote 18 Future Expansion and Upgrades - Water Treatment Plant Mr Broome stated he and other staff met last Friday , June 28 , with the chief of the State’s Water Quality , Water Supply Division of the NC Department of Environment and Natural Resources , and was informed the agency would consider changing the scope of the Water Treatment Plant upgrade and expansionPage4877 that could save the County as much as 2 million Based on this information , he withdrew his original request for approval of a design services engineering agreement at this time He provided a chart showing the daily water usage for May and noted that during the last week of the month , the County came very close to peaking at capacity We do have an agreement with Harnett County for additional water if needed ; however , this recent peak confirmed how close to the edge we are running He stated he would be bringing back a proposed engineering agreement on the expansion and upgrade project at the July meeting 19 Resolution of Acceptance for State Revolving Loan for Wastewater Projects Upon a motion by Commissioner Cookie Pope , seconded by Commissioner Thomas M Moore and carried by unanimous vote , the Board adopted the following resolution accepting a State Revolving Loan SRF in the amount of 4,552,601 for the reclaimed water system , biosolids force main , and Phase I of the McGee’s & Cleveland area wastewater diversion facilities projects RESOLUTION BY THE JOHNSTON COUNTY BOARD OF COMMISSIONERS CONCERNING ACCEPTANCE OF SRF LOAN WHEREAS , The North Carolina Clean Water Revolving Loan and Grant Act of 1987 has authorized the making of loans and grants to aid eligible units of government in financing the cost of construction of wastewater treatment works , wastewater collection systems , and water supply systems , water conservation projects , and WHEREAS , The North Carolina Environmental Management Commission has offered a State Revolving Loan in the amount of 4,552,601 for the construction of the Phase 1 reclaimed water system , biosolids force main , and Phase 1 Cleveland & McGee’s Crossroads area wastewater diversion facilities , and WHEREAS , Johnston County intends to construct said projects in accordance with the approved plans and specifications NOW THEREFORE BE IT RESOLVED , BY THE BOARD OF COMMISSIONERS OF JOHNSTON COUNTY lt; That Johnston County does hereby accept the State Revolving Loan offer of 4,552,601 lt; That Johnston County does hereby give assurance to the North Carolina Environmental Management Commission that all items specified in the Loan Offer , Section II - Assurances will be adhered to lt; That Johnston County and successors so titled , is hereby authorized and directed to furnish such information as the appropriate State agency may request in connection with such application or the project ; to make the assurances as contained above ; and to execute such other documents as may be required in connection with the application lt; That Johnston County has substantially complied , or will substantially comply with all Federal , State , and local laws , rules , regulations , and ordinances applicable to the project and to Federal and State grants and loans pertaining thereto rd Adopted this the 3 day of June , 2002 at Smithfield , North Carolina 20 Resolution Approving Application for State Revolving Loan for Wastewater Projects Mr Broome explained that Johnston County is on the priority list and funds are available for a SRF low - interest loan for improvements to the County’s wastewater facilities The estimated total cost for the projects , which were approved by the Board in May 2001 , is 16,000,000 and would include the following elements expansion of the Central Regional Wastewater Treatment Plant from 50 to 70 mgd , construction of nd Biosolids handling facilities at the landfill , construction of the 2 phase of the Cleveland area wastewater diversion facilities , construction of a parallel Neuse River force main , and rehabilitation of the Buffalo Creek interceptor Upon a motion by Commissioner Cookie Pope , seconded by Commissioner Thomas M Moore and carried by unanimous vote , the Board adopted the following resolution authorizing application for a SRF Loan for wastewater treatment facilities improvements RESOLUTION BY THE JOHNSTON COUNTY BOARD OF COMMISSIONERS FOR APPLICATION OF STATE LOAN FUNDS FOR PUBLIC WASTEWATER TREATMENT WORKS AND INTERCEPTOR IMPROVEMENTS WHEREAS , The Federal Clean Water Act Amendments of 1987 , and the North Carolina Clean Water Revolving Loan and Grant Act of 1987 have authorized the making of loans and grants to aid eligible units of government in financing the cost of construction of wastewater treatment works , andPage5878 WHEREAS , Johnston County has need for and intends to construct a wastewater treatment works project consisting of an expansion of its Central Regional Wastewater Treatment Plant , the Cleveland and McGee’s Crossroads Area Wastewater Diversion Facilities , the parallel Neuse River Interceptor , and rehabilitation of the Buffalo Creek Interceptor , and WHEREAS , Johnston County intends to request state loan assistance for the project NOW THEREFORE BE IT RESOLVED , BY THE BOARD OF COMMISSIONERS OF JOHNSTON COUNTY lt; That Johnston County will arrange financing for all remaining costs of the project , if approved for a State loan award lt; That Johnston County will adopt and place into effect on or before completion of the project a schedule of fees and charges which will provide adequate funds for proper operation , maintenance , and administration of the system and the repayment of all principal and interest on the debt lt; That the Board of Commissioners of Johnston County agrees to include in the loan agreement a provision authorizing the State Treasurer , upon failure of Johnston County to make scheduled repayment of the loan , to withhold from Johnston County any State funds that would otherwise be distributed to Johnston County in an amount sufficient to pay all sums then due and payable to the State as a repayment of the loan lt; That Johnston County will provide for efficient operation and maintenance of the project on completion of construction thereof lt; That the County Manager , and successors so titled , is hereby authorized to execute and file an application on behalf of Johnston County with the State of North Carolina for a loan to aid in the construction of the project described above lt; That the County Manager , and successors so titled , is hereby authorized and directed to furnish such information as the appropriate State agency may request in connection with such application for the project ; to make the assurances as contained above ; and to execute such other documents as may be required in connection with the application lt; That Johnston County has substantially complied or will substantially comply with all Federal , State , and local laws , rules , regulations , and ordinances applicable to the project and to Federal and State grants and loans pertaining thereto Adopted this the 3rd day of June , 2002 at Smithfield , North Carolina 21 Resolution Authorizing Filing of Application for Approval of QZAB Financing Dr Jim Causby , School Superintendent , explained the County is eligible for Qualified Zone Academy Bond QZAB financing , for the Selma Elementary renovation project These funds can be used only for a renovation project , must meet a free and reduced lunch criteria and must have financial participation from the private sector The interest - free funds , which offer a tax credit to the participating bank , are similar in nature to private placement arrangements for installment - purchase financing He requested the Board adopt a resolution formally authorizing the application for approval of 31 million in funds and schedule a public st hearing on this matter for the July 1 meeting In response to comments from the Board , Dr Causby explained he originally considered two projects , Smithfield Selma High and Selma Elementary After further consideration , the Selma Elementary project proved to be the only one that would qualify Promise of private participation has been secured Following discussion Commissioner Fred Smith moved the Board adopt the following resolution and schedule a public hearing for July 1 , 2002 on the QZAB Financing for the Selma Elementary School project Commissioner Cookie Pope seconded the motion , which carried by unanimous vote RESOLUTION AUTHORIZING THE FILING OF AN APPLICATION FOR APPROVAL OF A FINANCING AGREEMENT AUTHORIZED BY NORTH CAROLINA GENERAL STATUTE 160A - 20 WHEREAS , The County of Johnston , North Carolina the “ County ” desires to enter into a financing agreement for renovations to Selma Elementary School the “ Project ” to better serve the citizens of Johnston County ; and WHEREAS , the County desires to finance the Project by the use of an installment financing contract authorized under North Carolina General Statute 160A , Article 3 , Section 20 ; and WHEREAS , findings of fact by the governing body of the County must be presented to enable the North Carolina Local Government Commission to make its findings of fact set forth in North Carolina General Statute 159 , Article 8 , Section 151 prior to approval of the proposed contract ; and WHEREAS , the North Carolina Department of Public Instruction has allocated to Johnston County the authority to issue qualified zone academy bonds in 2002 in an amount not to exceed 3,100,000 ;Page6879 NOW , THEREFORE , BE IT RESOLVED that the Board of Commissioners of Johnston County , North Carolina , meeting in regular session on the 3rd day of June 2002 make the following findings of fact 1 The proposed contract is necessary or expedient due to the need for renovations to Selma Elementary School 2 The proposed contract is preferable to a bond issue for the same purpose because the amount of funding needed is not of significant size to warrant the issue of bonds , and because as a result of the treatment of the loan made pursuant to the contract as a qualified zone academy bond , the County will pay no interest on the loan 3 The County has substantial debt capacity to enter into said financing contract without any increase in the current property tax schedule 4 The County is not in default in any of its debt service obligations 5 The sums to fall due under the contract are adequate and not excessive for the proposed purpose because of the competitive bidding to be received for the Project 6 The County’s bond counsel has rendered an opinion that the proposed project is authorized by law and is a purpose for which public funds may be expended pursuant to the Constitution and laws of North Carolina BE IT THEREFORE RESOLVED that the Finance Officer is hereby authorized to act on behalf of the County in filing an application with the North Carolina Local Government Commission for approval of the Project and the proposed financing contract and the other actions not inconsistent with this resolution ; and BE IT FURTHER RESOLVED , that the Board of Commissioners of Johnston County will hold a public hearing with respect to the proposed installment financing contract on July 1 , 2002 This Resolution is effective upon its adoption this 3rd Day of June 2002 22 Department of Social Services - Amendment to Work First Plan DSS Director , Earl Marett , presented a proposed amendment to the County’s Work First Plan that would allow DSS to pay emergency assistance more than one time per year All the funds involved are federal TANF money Upon a motion by Commissioner Wade M Stewart , seconded by Commissioner Cookie Pope and carried by unanimous vote , the Board approved the following amendment to the Work First Plan , effective July 1 , 2002 Amendment to Johnston County’s 2001 - 2003 - Work First Plan Effective Date of Amendment July 1 , 2002 Policy changes included in this amendment are in bold italic print IX Emergency Assistance Johnston County works very closely with other agencies that provide assistance on an emergency basis These resources will be used whenever possible The food closets will be used to meet the needs of food as well as The Salvation Army The Area Ministries have funds to help with utilities and accept referrals from DSS for this assistance We use Salvation Army and Johnston - Lee - Harnett Community Action as long as funds are available Johnston County plans to have the Emergency Assistance program through funds from the TANF Block Grant The criteria will be as follows A Live in North Carolina with the intent to remain A Be a U S Citizen or legal alien A There must be a minor child under the age 18 living in the home with a relative parent , adoptive parent , step - parent , grandparent , uncle , aunt , first cousin or living with a non - relative who has legal custody or guardianship This includes a child who has lived in the home up to six months prior to application that meets the living with described in the above paragraph Reference to unborn child deleted A household may receive benefits more than one time during a state fiscal year , which is defined as July through June The maximum benefit that can be paid to a household during a state fiscal year is 400 However , there is no requirement that a household must receive benefits of 400 in a state fiscal year Payments can be made in any amount as many times as warranted up to a 400 maximum in a state fiscal year A Gross earned income less mandatory deductions and child care plus unearned income This program will keep the same income scale as CIP & CPL , which is presently 150 of the poverty level Johnston County will serve all residents who meet the criteria A CRISIS definition The household is in a crisis if it is experiencing or in danger of experiencing a life - threatening or health related emergency and sufficient , timely and appropriate assistance is not available from any other source 23 Water District Issues - Uniform Policy Amended - Consolidation of Operations Budgets with Uniform Minimum Bill Upon a motion by Commissioner Cookie Pope , seconded by Commissioner Thomas M Moore and carried by unanimous vote , the Board recessed regular session to sit simultaneously as the Board of Commissioners and the boards of the following water districts Archer’s Lodge Water District , Brogden WaterPage7880 District , Buffalo Water District , Clayton Water District , Cleveland Water District , Elevation Water District , Hopewell Pisgah Water District , Ingram’s Township Water District , Little Creek Water District , McGee’s Crossroads Water District , Meadow Water District , Princeton Kenly Water District and Wilson’s Mills Water District Mr Broome reminded the Board of their request for staff to look at the issues for the different water districts He passed out a report listing a number of items that need to be addressed and suggested the Board review this document for discussion at a later date He noted a work session might be advisable due to the number of issues For the time being , Mr Broome explained it is now feasible , and will ease the workload for staff , if the operations budgets for all the water districts and the Southeast Lowground district are combined , and a uniform minimum monthly bill of 1500 is established He asked the Board to consider going ahead and approving these measures as a part of the Uniform Policy for Water Districts and Retail Water Facilities operated by Johnston County He noted each district would remain responsible for its own debt Resolution Approving the Uniform Policy for Water Districts and Retail Water Facilities Upon a motion by Commissioner Fred Smith , seconded by Commissioner Thomas M Moore and carried by unanimous vote , the Board , acting as themselves and all the water district boards listed above , adopted the following resolution providing for the adoption of the uniform policy for each water district and the County RESOLUTION PROVIDING FOR ADOPTION OF UNIFORM POLICY WHEREAS , The Board of Commissioners of Johnston County has adopted uniform policies and fee schedules for customers of all water districts within Johnston County , as well as all retail water service areas of Johnston County the “ Uniform Policy ” ; and WHEREAS , The Board of Commissioners of Johnston County acting simultaneously as the governing body the “ Board ” of the following Water Districts Archer’s Lodge Water District , Brogden Water District , Buffalo Water District , Clayton Water District , Cleveland Water District , Elevation Water District , Hopewell Pisgah Water District , Ingram’s Township Water District , Little Creek Water District , McGee’s Crossroads Water District , Meadow Water District , Princeton Kenly Water District and Wilson’s Mills Water District collectively , “ the Districts ” has expressed its desire to adopt the Uniform Policy for the District , together with any and all existing and future amendments thereto ; BE IT RESOLVED BY THE BOARD OF COMMISSIONERS OF JOHNSTON COUNTY ACTING AS THE GOVERNING BODY OF EACH OF THE THIRTEEN WATER DISTRICTS , NAMELY , ARCHER’S LODGE WATER DISTRICT , BROGDEN WATER DISTRICT , BUFFALO WATER DISTRICT , CLAYTON WATER DISTRICT , CLEVELAND WATER DISTRICT , ELEVATION WATER DISTRICT , HOPEWELL PISGAH WATER DISTRICT , INGRAM’S TOWNSHIP WATER DISTRICT , LITTLE CREEK WATER DISTRICT , MCGEE’S CROSSROADS WATER DISTRICT , MEADOW WATER DISTRICT , PRINCETON KENLY WATER DISTRICT AND WILSON’S MILLS WATER DISTRICT 1 The District hereby adopts the Uniform Policy for the District 2 The District hereby approves and adopts any amendments to the Uniform Policy , including all rules and regulations , adopted in the future by the Johnston County Board of Commissioners which are designated to be a part of the Uniform Policy for all water districts within the County , and agrees that such amendments will apply within the District as if specifically approved and adopted by the Board of Commissioners of Johnston County sitting as the governing body of the District 3 This resolution shall take effect immediately BE IT FURTHER RESOLVED BY THE BOARD OF COMMISSIONERS OF JOHNSTON COUNTY 1 Johnston County hereby adopts the Uniform Policy for all retail water services areas within the County , to the extent such Policy , by its terms , would apply to such areas 2 Any amendments to the Uniform Policy , including all rules and regulations , adopted in the future by the Johnston County Board of Commissioners which are designated to be a part of the Uniform Policy for all water districts within the County shall also apply with equal force and effect to such retail water services areas within the County 3 This resolution shall take effect immediately Upon a motion by Commissioner Cookie Pope , seconded by Commissioner Thomas M Moore and carried by unanimous vote , the simultaneous meeting of all the water district boards with the Board of Commissioners was adjourned , and regular session was resumed Resolution - Adoption of Amendment to Uniform Policy for Water Districts Upon a motion by Commissioner Fred Smith , seconded by Commissioner Thomas M Moore and carried by unanimous vote , the Board adopted the following resolution providing for adoption of amendment to the uniform policy for water districts and retail water services areas in the County Page8881