September 2, 2003 - 10;00 AM - County Board of Commissioners Meeting Minutes

10 437 MEETING OF THE JOHNSTON COUNTY BOARD OF COMMISSIONERS September 2 , 2003 The Johnston County Board of Commissioners met in regular session Tuesday , September 2 , 2003 , at 10 00 am in the Commissioners Meeting Room , Johnston County Courthouse Annex , Smithfield , North Carolina , with the following members present Present James H Langdon , Jr , Chairman , Cookie Pope , Vice Chairman , Thomas M Moore , Allen L Mims , Jr , Jeffrey P Carver , and W Ray Woodall Absent Wade M Stewart Also Present Rick J Hester , County Manager , Joyce H Ennis , Clerk to the Board , and John R Massey , Finance Officer The Chairman called the meeting to order and the following business was transacted 1 Minutes Approved Upon a motion by Commissioner W Ray Woodall , seconded by Commissioner Cookie Pope and carried by unanimous vote , the Board approved the minutes of the August 4 , 11 , 2003 board meetings as presented Public Comments - No one spoke at this time 2 Proclamation - American Business Women’s Association Upon a motion by Commissioner Thomas M Moore , seconded by Commissioner Cookie Pope and carried by unanimous vote , the Board adopted the following proclamation PROCLAMATION AMERICAN BUSINESS WOMEN’S DAY WHEREAS , in salute to the more than 80,000 ABWA members for their supportive efforts in helping women advance through education , and for developing an informed and responsible citizenry NOW , THEREFORE , the Johnston County Board of Commissioners does hereby proclaim September 22 , 2003 , as American Business Women’s Day in Johnston County Adopted this the 2nd day of September , 2003 3 Department of Transportation - Additions to System The Board reviewed petitions presented by the North Carolina Department of Transportation requesting the following roads be added to the State Secondary System for maintenance Ashton Court and Pond Field Court in River Hills Subdivision , Phase 1 , Section D , in Wilders Township Line Drive , Travel Lite Drive , Natalie Court , Hobby Court , Peggy Court , Mark Lane , Irene Lane , and Ione Lane in Waverly Point Subdivision , Phase 1 in Cleveland Township Water Oak Drive in Walkers Ridge Subdivision , Phase 3 in Cleveland Township Messer Road and Rockhurst Court in Rockhurst Landing Subdivision , Cleveland Township Commissioner Allen L Mims , Jr moved the Board concur with the NC Department of Transportation’s request to add the above listed roads to the State Maintained System Commissioner Cookie Pope seconded the motion which carried by unanimous vote 4 Resolution Authorizing Financing Agreement for Johnston Memorial Hospital Chairman James H Langdon , Jr , who also sits on the Johnston Memorial Hospital Board of Trustees , explained the Hospital plans to purchase MRI equipment and construct a building to house the unit They are proposing two separate financings , one for 3,000,000 for five years to purchase the equipment , and one for 2,000,000 for 15 years to build the structure He noted that after some delay , the State has finally issued a Certificate of Need for JMH to have this equipment He recognized Lee Farnell , hospital administrator , and Hank DeBragga , hospital finance officer Page438 September 2 , 2003 Continued Mr Farnell informed the Board a MRI mobile unit has been coming to JMH for some time , however , this service is now cutting back on MRI procedures The new in - house equipment will operate up to 70 hours a week with full day time and on - call night staff This should speed up the process for the procedures considerably In response to a question from Commissioner Allen L Mims , Jr , Mr Farnell noted the new building would be just large enough to house the equipment with some room for storage The current hospital plant does not have room for the MRI machine , which requires considerable shielding Following discussion , Commissioner Thomas M Moore moved the Board adopt the following resolution authorizing the financings for Johnston Memorial Hospital Commissioner Jeffrey P Carver seconded the motion , which carried by unanimous vote RESOLUTION AUTHORIZING THE FILING OF AN APPLICATION FOR APPROVAL OF A FINANCING AGREEMENT AUTHORIZED BY NORTH CAROLINA GENERAL STATUTE 160A - 20 WHEREAS , the County of Johnston , North Carolina “ Johnston County ” owns Johnston Memorial Hospital the “ Hospital ” which is operated by a Board of Trustees appointed by the County ; and WHEREAS , The Hospital desires to purchase certain equipment , consisting of a magnetic resonance imaging scanner “ MRI ” and a computerized axial tomography scanner the “ Equipment ” , and construct a building on the Hospital property to house the MRI the “ Improvements to Real Estate ” collectively , the “ Project ” ; and WHEREAS , it proposed that the Project be financed through an installment purchase contract the “ Contract ” entered into by Johnston County pursuant to GS 160A - 20 for the benefit of the Hospital for a term of five 5 years for the Equipment and a term of fifteen 15 years , for the Improvements to Real Estate , and WHEREAS , the purpose of the Project is to better serve the healthcare needs of the citizens of Johnston County ; and WHEREAS , findings of fact by the Board of Commissioners of Johnston County must be presented to enable the North Carolina Local Government Commission to make its findings of fact set forth in North Carolina General Statute 159 , Article 8 , Section 151 prior to approval of the proposed contract ; NOW , THEREFORE , BE IT RESOLVED that the Board of Commissioners of Johnston County , meeting nd in regular session on the 2 day of August , 2003 , makes the following findings of fact 1 The proposed Contract is necessary or expedient because I the Project will enhance the diagnosis and treatment of illness and improve the provision of health care to the citizens of Johnston County , and ii it would be financially disadvantageous to internally fund the Project with Hospital reserves 2 The Contract is preferable to a bond issue for the same purpose because the costs of retaining bond counsel and other origination costs for such a small obligation would increase the effective interest rate to an unacceptable rate 3 The sums to fall due under the Contract are adequate and not excessive for the proposed purpose because I the Equipment will be purchased pursuant to a competitive group purchasing program , ii the Improvements to Real Estate will be competitively bid and iii the interest rate or rates paid under the Contract will be determined pursuant to a competitive process 4 Facts supporting the conclusion that debt management policies have been carried out in compliance with the law and reasonable assurances that compliance with the law will henceforth be carried out are as follows a The Local Government Commission has taken no action against the County , nor found the County to have acted improperly in debt management b The County has not defaulted on any debt obligation © The County follows the debt management guidelines of the North Carolina Local Government Commission 5 There will be no increase in taxes necessary to meet the sums to fall due under the Contract 6 Johnston County is not in default in any of its debt service obligations 7 The attorney for the Johnston County has rendered an opinion that the proposed Project is authorized by law and is a purpose for which public funds may be expended pursuant to the Constitution and laws of North Carolina 8 The probable net revenues of the project to be financed will be sufficient to meet the sums to fall due under the proposed contract , and Johnston Memorial Hospital has agreed to make all payments 9 All assets shall be titled in the name of Johnston County NOW , THEREFORE , BE IT FURTHER RESOLVED that the Finance Officer is hereby authorized to act on behalf of the Johnston County in filing an application for funding of 3,000,000 and 2,000,000 with terms of 5 years and 15 years , respectively , with the North Carolina Local Government Commission for approval of the Project and the proposed Contract and other actions not inconsistent with this resolution nd This resolution is effective upon its adoption this 2 day of September , 2003 Page439 September 2 , 2003 Continued 5 Budget Amendments Upon a motion by Commissioner Cookie Pope , seconded by Commissioner W Ray Woodall and carried by unanimous vote , the Board approved the following budget amendments Social Services - net decrease in State Fed funding for Child Day Care programs FUND BUDGET LINE ITEM REQUESTED CHANGE CODE CLASSIFICATION EXPENDITURE INCREASE DECREASE 10 61304519 CCDF C hild Day Care 295,96100 10 61304586 Smart Start Day Care 489,38700 TOTAL NET EXPENDITURES 193,42600 FUND BUDGET LINE ITEM REQUESTED CHANGE CODE CLASSIFICATION REVENUE INCREASE DECREASE 10 613034119 Child Day Care 193,42600 DSS - Decrease in State Adult Day Care funds FUND BUDGET LINE ITEM REQUESTED CHANGE CODE CLASSIFICATION EXPENDITURE INCREASE DECREASE 10 61304502 Adult Day Care 14,99700 FUND BUDGET LINE ITEM REQUESTED CHANGE CODE CLASSIFICATION REVENUE INCREASE DECREASE 10 610034123 Social Services Administration 14,99700 DSS - Increase in Foster Care funds FUND BUDGET LINE ITEM REQUESTED CHANGE CODE CLASSIFICATION EXPENDITURE INCREASE DECREASE 10 61401905 IV - E Foster Care 37,96800 FUND BUDGET LINE ITEM REQUESTED CHANGE CODE CLASSIFICATION REVENUE INCREASE DECREASE 10 460033990 Fund Balance Appropriation 37,96800 Education - School Bonds - to budget investment income to pay legal and professional fees on bond sales FUND BUDGET LINE ITEM REQUESTED CHANGE CODE CLASSIFICATION EXPENDITURE INCREASE DECREASE 16 63009098 Cost to Finance Schools 70,00000 FUND BUDGET LINE ITEM REQUESTED CHANGE CODE CLASSIFICATION REVENUE INCREASE DECREASE 16 630037900 Investment Income 70,00000 Health Department - to budget bioterrorism grant funds for public health preparedness and response FUND BUDGET LINE ITEM REQUESTED CHANGE CODE CLASSIFICATION EXPENDITURE INCREASE DECREASE 10 59001100 Telephone - Administration 1,50000 10 59007050 Non M ajor Capital Assets - Administration 31,58800 10 59102110 Computer Lease Nextels - Environmental 3,00000 TOTAL NET EXPENDITURES 36,08800 FUND BUDGET LINE ITEM REQUESTED CHANGE CODE CLASSIFICATION REVENUE INCREASE DECREASE 10 590034155 Dept of Health & Hu man Services - Div of Epidemiology TOT AL NET REVENUE 36,08800Page440 September 2 , 2003 Continued Job Training - additional Federal funds and to reflect loss of 15,000 in local funds , minus small FY2002carry over FUND BUDGET LINE ITEM REQUESTED CHANGE CODE CLASSIFICATION EXPENDITURE INCREASE DECREASE WIA Adult 3 - 2020 Staff Salaries 17,89900 WIA Adult 3 - 2020 Staff Fringes 6,18900 WIA Adult 3 - 2020 Travel 2,37500 WIA Adult 3 - 2020 Individual Training Accounty 39,80000 WIA Adult 3 - 2020 Supportive Services 44,72500 WIA Adult 3 - 2020 Other Operating Costs 47,05800 WIA Dislocated Worker 3 - 2030 Staff Salaries 68,29800 WIA Dislocated Worker 3 - 2030 Staff Fringes 20,77000 WIA Dislocated Worker 3 - 2030 Travel 3,34900 WIA Dislocated Worker 3 - 2030 On - the - Job Training 10,80000 WIA Dislocated Worker 3 - 2030 Individual Training Accounts 110,10000 WIA Dislocated Worker 3 - 2030 Supportive Services 27,20000 WIA Dislocated Worker 3 - 2030 Other Operating Costs 81,43700 Local Funds PY 2003 Staff Salaries 11,54000 Local Funds PY 2003 Staff Fringes 3,10000 Local Funds PY 2003 Other Program Costs 36000 Local Funds Carry Over PY 200 2 Supplies 4386 TOTAL NET EXPENDITURES 465,04386 FUND BUDGET LINE ITEM REQUESTED CHANGE CODE CLASSIFICATION REVENUE INCREASE DECREASE WIA Title 1 Adult Funds 3 - 2020 158,04600 WIA Title 1 Dislocated Worker Funds 3 - 2030 321,95400 Johnston County Local Funds PY 2003 15,00000 Johnston County Local Funds Carry Over PY 2002 4386 TOT AL NET REVENUE 465,04386 6 Emergency Management - Recognition of Homeland Security Coordinating Group EMS Director , Dewayne West , pointed out that as mentioned last month , Johnston County will have the opportunity to apply for a number of Homeland Security Grants that will provide funds for “ all hazards ” planning in the County In order to receive the grants , a process must be put into place to insure that the money is distributed and spent appropriately The Federal Emergency Management Agency FEMA has classified 10 disciplines as first responder agencies that need to participate in the process Admin Policy , Communications and Interoperability , Emergency Management , Fire Service , LEPC HazMat , Health Hospital , Public Health , Public Works , Law Enforcement , and Emergency Medical Services Mr West recommended the Board establish these ten disciplines as the Homeland Security Coordinating Group with the understanding a core grant committee would be made up of representatives from each discipline The committee and sub - committees made up of others within the group will review and make recommendations to the Board of Commissioners on matters pertaining to homeland security Following discussion , Commissioner W Ray Woodall moved the Board establish the official Homeland Security Coordinating Group made up of the ten disciplines identified by FEMA Commissioner Allen L Mims , Jr seconded the motion , which carried by unanimous vote 7 Appointments A Board of Adjustments - 1 position , 3 year term Commissioner Allen L Mims , Jr stated he talked with current member , Jesse Austin who informed him that he was under the impression he would not be eligible for reappointment due to the number of years he has already served When Commissioner Mims explained the length of service policy could be waived , Mr Austin stated he would like to be reappointed Based on the information above , Commissioner Allen L Mims , Jr moved the Board waive the length of service policy and reappoint Jesse Austin to the Johnston County Board of Adjustments for a three year term to expire September 2006 Commissioner Thomas M Moore seconded the motion , which carried by unanimous vote PagePage pageNumber5441 September 2 , 2003 Continued B Alcoholic Beverage Control Board - 1 position , 3 year term Upon a motion by Commissioner Thomas M Moore , seconded by Commissioner W Ray Woodall and carried by unanimous vote , the Board reappointed Eugene Jackson to the Alcoholic Beverage Control Board for a three year term to expire September 2006 C Library Board of Trustees - 2 positions 1 full term and 1 unexpired term Upon a motion by Commissioner Jeffrey P Carver , seconded by Commissioner Cookie Pope and carried by unanimous vote , the Board appointed Austin Kirby to a three year term to expire September 2006 , and appointed Roger Allen to fill an unexpired term to end April 2005 8 Public Utilities - Capital Budget Amendment Upon a motion by Commissioner W Ray Woodall , seconded by Commissioner Thomas M Moore and carried by unanimous vote , the Board approved the following capital budget amendments for the Public Utilities Department Fund Account Description Increase Decrease Comment 428640 Ingrams Twp Water 500,000 A smaller County contribution than District originally anticipated is requested 208597 Water distribution 150,000 Total project cost significantly under SCADA system budget Proposed FY 02 - 03 looping small 420,000 Important , needed project deferred water main improvements from last fiscal year 6969007400 Water Districts 230,000 Funding for additional radio read meters AMR 9 Award of Bids - Looping Water Mains and Small Water Main Extension th Engineer Tim Broome reviewed with the Board the following bids that were received on August 19 for construction of key looping water mains and small water main extensions within existing operating water districts He noted the project will improve hydraulics and provide service to citizens within the district that were not included in the original construction BIDDER LICENSE NO BID BOND BASE BID H B West , Inc , Smithfield , NC 34948 Yes 338,15120 Byrd Brothers Inc , Wilson , NC 50039 Yes 348,53500 TA Loving Company , Goldsboro , NC 325 Yes 352,74800 Mecklenburg Utilities , Inc , Oxford , NC 44039 Yes 399,66900 Utilities Plus , Inc , Linden , NC 47895 Yes 404,66001 Billings & Garrett , Raleigh , NC 6370 Yes 412,18300 HG Reynolds Co , Inc , Henderson , NC 14149 Yes 461,67600 Mr Broome recommended award of bid to low bidder , H B West , Inc of Smithfield in the amount of 338,15120 , and asked the Board to approve the total project budget of 420,000 Upon a motion by Commissioner Thomas M Moore , seconded by Commissioner W Ray Woodall and carried by unanimous vote , the Board awarded a contract to low bidder , H B West , Inc of Smithfield in the amount of 338,15120 for the FY 02 - 03 Looping Main and Small Water Main Extensions project , and approved the total project budget of 420,000 PagePage pageNumber6442 September 2 , 2003 Continued 10 Award of Bid - Brogden Water District Phase III Upon a motion by Commissioner Cookie Pope , seconded by Commissioner W Ray Woodall and carried by unanimous vote , the Board recessed regular session to sit as the Brogden Water District Board Mr Broome reviewed with the Water District Board the following bids that were received on August th 19 for construction of phase III of the Brogden Water District , which will add approximately 145 services He explained this project will be funded with the money remaining from the original project , and will provide service to many who were missed with the first construction Bidder Bid Bond Total Base Bid Byrd Brothers , Inc , Wilson , NC Yes 381,72600 Herring & Rivenbark , Inc , Kinston , NC Yes 396,92300 T A Loving Company , Goldsboro , NC Yes 398,04540 HB West , Inc , Smithfield , NC Yes 428,20300 Mecklenburg Utilities , inc , Oxford , NC Yes 449,18700 Billings & Garrett , Inc , Raleigh , NC Yes 531,59500 Mr Broome stated that staff is recommending award of contract to the low bidder , Byrd Brothers , Inc of Wilson in the amount of 381,726 , subject to USDA Rural Development approval Upon a motion by Commissioner Cookie Pope , seconded by Commissioner Thomas M Moore and carried by unanimous vote , the Board awarded contract to low bidder , Byrd Brothers , Inc , of Wilson in the amount of 381,726 for the Brogden Water District Phase III project Upon a motion by Commissioner Cookie Pope , seconded by Commissioner Thomas M Moore and carried by unanimous vote , the Brogden Water District Board adjourned , and regular session was resumed 11 County to Allow Commercial Antennae on County Water Tanks The Board again discussed the issue of whether or not to allow commercial antennae on the County water tanks Chairman Langdon stated that Commissioner Allen L Mims , Jr made a valid point during the last discussion when he noted that the internal policy does not agree with the County Ordinance He stressed that this needs to be clarified Commissioner Mims pointed out that if the Board decides to allow the commercial equipment , it would not mean that antennae would go on every water tank This would only happen when one of the tanks is considered a good location by everyone involved County Manager , Rick Hester , informed the Board he contacted a number of cities and counties and received very positive feedback from those that do allow antenna on their water tanks ; however , it seems the key is to have the right user agreement in place to protect the County’s interest Commissioner Cookie Pope stated she is still bothered by the fact that this would take away opportunities for the private sector In response Commissioner Mims stated that when you consider the amount of property required for the fall zone , not many people would have enough land Using the County tanks would benefit everyone He noted the citizens at the meetings have indicated they would prefer using an existing structure over putting up another tower Following discussion , Commissioner Allen L Mims , Jr moved the Board abide by the County ordinance and allow the use of commercial antennae on County water tanks , if the water tank proves to be the best location according to the County’s consultant and all other parties involved , and the County establish a suitable user agreement for these cases Commissioner Jeffrey P Carver seconded the motion Discussion Commissioner Thomas M Moore stated he would like to see a draft agreement and have it incorporated in the County’s ordinance Commissioner Mims disagreed PagePage pageNumber7443 September 2 , 2003 Continued Commissioner W Ray Woodall suggested the motion be amended to stipulate that a memo must be in place before the motion is effective Following further discussion , Commissioner Mims agreed to amend his motion as follows , and Commissioner Carver agreed with the amendment Amended Motion Commissioner Allen L Mims , Jr moved the Board abide by the County ordinance and allow the use of commercial antennae on County water tanks , if the structure proves to be the best location , according to the County’s consultant and all other parties involved , and further moved that prior to any antenna being placed on a County water tank , a user agreement contract must be approved by the Board of Commissioners Commissioner Jeffrey P Carver seconded the motion , which carried by the following vote Ayes James H Langdon , Jr , Thomas M Moore , Wade M Stewart , Allen L Mims , Jr , Jeffrey P Carver , and W Ray Woodall Nays Cookie Pope 12 Tax Releases and Refunds - 7 16 03 through 8 15 03 Upon a motion by Commissioner Thomas M Moore , seconded by Commissioner Cookie Pope and carried by unanimous vote , the Board approved the following tax releases and refunds Release refund Report for Period 07 16 2003 thru 8 15 2003 Year Bill # Acct # Name Tran Type Paid Interest 2002 0303 - 036052 0212 - 038961 Blackmon , Jarrett Will Tag Surrender 13864 2003 0307 - 080193 0304 - 090967 Field , Ellen Dianne Release 18200 2002 0305 - 056984 0302 - 063795 Davis , Ii , Terry Lee Rebill 15429 309 2003 0307 - 080548 0304 - 088789 Hinnant , Amy Wilson Release 30737 2002 0306 - 066607 0205 - 078786 Barnes , Reginald Earl Release 13551 2003 0307 - 080790 0304 - 085350 Kakeh , Raymond Charles Release 23359 2002 0306 - 071276 0303 - 077020 Davis , William Ernest Release 18967 2003 0307 - 082144 0304 - 085891 Wefald , Vicky Foote Release 1,70152 1999 9909 - 610824 9906 - 803772 Louis , Arlene M Release 36511 2003 0307 - 087275 0304 - 086553 Olive , Amanda Jane Release 26715 2003 0307 - 082684 0304 - 089815 Jones , Dennis Wayne Release 15589 2003 0307 - 082347 0304 - 086186 Allen , Mark Alex Release 18758 2001 0205 - 931408 0202 - 188390 Bryan , Dave Release 17218 2002 0211 - 999659 0208 - 259538 Britt , Denatice Williams Release 12397 2003 0307 - 085695 0304 - 085572 Lassiter , Vickie Benson Release 11755 2002 0305 - 064696 0302 - 062230 Koonce , Ann Marie - braswell Rebill 15033 301 2002 0304 - 051161 0301 - 048038 Hinton , Randy Thomas Rebill 34351 945 2003 0307 - 086244 0304 - 089945 Twigg , Jesse Michael Release 29051 2002 0303 - 042175 0212 - 039782 Thornton , Jr , Facie Everette Rebill 20530 718 2003 0307 - 083997 0304 - 089592 Johnson , Billy Franklin Release 33294 2003 0307 - 088493 0304 - 085420 Dabbs , Elnora Wright Release 13104 2003 0307 - 078359 0304 - 088121 Barefoot , Stephen Darrell Rebill 10509 000 2003 0307 - 081492 0304 - 089644 Pratt , Dean Dacosta Release 20430 2003 0307 - 088862 0304 - 084420 Consolidated Health Services Inc Release 38466 2003 0307 - 080209 0304 - 087117 Fisher , Shelby Abernethy Release 11100 2003 0307 - 084636 0304 - 088872 Littles Dragline Service Release 12899 2003 0307 - 087760 0304 - 082673 Wilson , Iii , Mewborn Braxton Release 17183 2003 0307 - 082132 0304 - 079550 Watson , Robert Barry Release 17407 2003 0307 - 087335 0304 - 091042 Perez , Efrain Release 21460 2002 0301 - 017174 0210 - 017087 Rose , Robin Edge Tag Surrender 12193 2003 0307 - 083763 0304 - 088094 Parker , Jr , Tom Wendell Release 19522 2003 0307 - 079392 0304 - 085294 Nesbitt , Eleanore Moore Release 14840 2003 0307 - 084569 0304 - 090004 Whitley , Michael Stuart Release 13495 2003 0307 - 084978 0304 - 085860 Phillips , Chris Allen Release 13804 2002 0208 - 963652 0205 - 223566 Bishop , Terah Lynn Release 11774 2002 0304 - 052089 0301 - 052458 Howard , Jr , Paul Hubert Release 35536 2003 0307 - 087109 0304 - 086119 Lewis , James Lloyd Release 10478 2002 0301 - 021484 0210 - 017019 Grady , Ronald Hunter Release 14993 2003 0307 - 080155 0304 - 084462 Epps , Lela Ann Scott Release 14169 2000 0009 - 736941 0007 - 976170 Hooks , Jane Marie Release 21072 PagePage pageNumber8444 September 2 , 2003 Continued 1999 0005 - 693897 0003 - 930767 Hooks , Harlan E Release 28298 2003 0307 - 086302 0304 - 090055 Wilkerson , William Michael Release 10993 2003 0307 - 088945 0304 - 086337 Patterson , Rolvix Harlan Release 24998 2002 0306 - 077875 0303 - 076764 First Government Lease Co Release 14948 2003 0307 - 079878 0304 - 086064 Clark , Cheryl Catherine Release 11473 2003 0307 - 078395 0304 - 082257 Benson , Sharon Raynor Release 10182 2003 0307 - 079924 0304 - 085694 Congdon , James Douglas Release 12195 2002 0306 - 068860 0303 - 074538 Derusha , Dennis James Rebill 1,19134 000 2003 0307 - 088758 0304 - 086974 Flores , Samuel Release 20735 2003 0307 - 086474 0304 - 089120 Blackmon , Melvin Earl Release 12329 2003 0307 - 082686 0304 - 090374 Jones , Tracy Glenn Release 13210 2002 0305 - 066533 0302 - 061032 Keller , Ryan Phillip Release 16902 2002 0304 - 047373 0301 - 048306 Tart , Gregory Wayne Rebill 14352 502 2003 0307 - 089027 0304 - 090967 Field , Ellen Dianne Rebill 11375 000 2003 0307 - 082545 0304 - 084548 Dunn , Tamara Michele Release 20321 2003 0307 - 086960 0304 - 090593 Hunter , Douglas Elroy Release 21979 2003 0308 - 089095 0205 - 103892 Gidlow , Owen Duncan Release 11736 2003 0308 - 089097 0106 - 103893 Gidlow , Owen Duncan Release 13060 2002 0305 - 056850 0302 - 062267 Beus , Naomi Anne Release 25118 2002 0304 - 046371 0301 - 051075 Lawlor , John Craig Tag Surrender 11909 2002 0306 - 070424 0303 - 071899 Ruckser , Saundra Turner Release 10720 2003 0307 - 085849 0304 - 090846 Norris , Sandra Howell Release 13159 2003 0307 - 081372 0304 - 085954 Pecha , Michael Richard Release 21556 2003 0307 - 086489 0304 - 090238 Boyd , James D Release 33049 2003 0307 - 081635 0304 - 085680 Robinson , Hope Lindsay Release 19363 2003 0307 - 088699 0304 - 084558 Parton , Jr , Robert Alfred Release 21402 2000 0007 - 718534 0005 - 954409 Withrow , Wilma Cole Release 16331 1999 0002 - 658113 9912 - 859195 Mcarthur , Reshauna Leejohnetta Release 14731 2003 0307 - 081526 0304 - 084670 Pulley , Robin Garner Rebill 12151 000 2002 0304 - 050161 0301 - 050953 Mclaughlin , Patricia Carter Rebill 16508 578 2003 0307 - 086989 0304 - 087192 Johnson , Amanda Kay Release 18441 2002 0305 - 058657 0302 - 060846 Greenlee , David L Tag Surrender 11614 2002 0306 - 073841 0303 - 072181 Musgrave , Peter Al Rebill 10900 218 2003 0307 - 086360 0304 - 087205 Aldridge , Angelo Diaz Release 14979 Real personal Property Releases 7 21 03 9 29 03 124 James 2003 - 200750 2000052548 Ring , Ronie Eugene 15191 7 21 03 9 29 57 124 James 2003 - 200751 2000052548 Ring , Ronie Eugene 13713 7 21 03 9 30 23 124 James 2003 - 200749 2000052548 Ring , Ronie Eugene 17695 7 21 03 9 37 45 124 James 2000 - 038846 2000073622 Lean Lady Fitness + 27752 7 21 03 9 38 27 124 James 2001 - 040908 2000073622 Lean Lady Fitness + 14193 7 21 03 9 40 45 124 James 2002 - 000196 153476 Action Oil Eqpt Corp + 47745 7 22 03 14 12 05 121 Cathy 2002 - 019320 2000068160 Deck , Bryan Daniel 11322 7 22 03 14 16 48 121 Cathy 2002 - 052331 2000043841 Oneal , William R v 7452 7 22 03 14 25 16 105 Sheila 2003 - 200692 46692220 Johnson , Ruby c 11178 7 22 03 14 25 34 105 Sheila 2003 - 200693 46692220 Johnson , Ruby c 11178 7 22 03 14 26 13 105 Sheila 2003 - 200694 46692220 Johnson , Ruby c 11178 7 22 03 14 26 56 105 Sheila 2003 - 200689 46692220 Johnson , Ruby c 22641 7 22 03 14 27 37 105 Sheila 2003 - 200690 46692220 Johnson , Ruby c 22641 7 22 03 14 28 15 105 Sheila 2003 - 200691 46692220 Johnson , Ruby c 22641 7 23 03 12 06 24 124 James 2002 - 016171 2000082721 Cortez - lopez , Jose Luis 18417 7 23 03 15 05 13 121 Cathy 2001 - 015655 2000082721 Cortez - lopez , Jose Luis 16427 7 24 03 14 22 09 124 James 2000 - 203419 2000075843 Barbour , Christopher Ray 1674 7 24 03 14 22 44 124 James 2001 - 003985 2000075843 Barbour , Christopher Ray 15775 7 24 03 14 23 10 124 James 2002 - 004268 2000075843 Barbour , Christopher Ray 16787 7 24 03 14 28 38 124 James 2002 - 033946 2000066508 I C O N Receivables + 37666 7 25 03 8 44 52 105 Sheila 2003 - 200214 28898380 Enfinger , Gloria a Mrs 21238 7 25 03 8 47 12 105 Sheila 2003 - 200215 28898380 Enfinger , Gloria a Mrs 21238 7 25 03 8 47 51 105 Sheila 2003 - 200216 28898380 Enfinger , Gloria a Mrs 21238 7 25 03 11 59 35 124 James 2002 - 016273 2000016458 Cowan , Ronald Blaine 10349 7 25 03 12 00 44 124 James 1999 - 024689 34778320 Guin , Bobby Ray 22075PagePage pageNumber9445 September 2 , 2003 Continued 7 25 03 12 01 26 124 James 2002 - 055164 2000064571 Pearce , Jimmy ii 2756 7 25 03 12 02 23 124 James 2002 - 283896 2000076314 Ruffin , Dwayne Lamont 14989 8 1 03 15 12 40 105 Sheila 2002 - 036344 2000069422 Johnson , John C Jr & 47343 8 1 03 15 13 18 105 Sheila 2002 - 036345 2000069422 Johnson , John C Jr & 33598 8 6 03 14 55 33 124 James 2001 - 025789 2000046033 Godwin , James E [ Farm ] + 10541 8 11 03 9 23 11 105 Sheila 2003 - 201334 2000084114 Renfrow , Sadie 22137 8 12 03 8 56 13 105 Sheila 2002 - 072477 2000078317 Unknown Owner 3734 8 13 03 9 05 45 121 Cathy 2002 - 283804 67335808 Parrish , Charles Lenwood 10531 8 13 03 9 27 26 121 Cathy 2002 - 283903 2000052410 Santoro , Chris 26227 8 13 03 9 29 47 121 Cathy 2001 - 061652 2000052410 Santoro , Chris 27298 8 15 03 16 20 41 105 Sheila 2002 - 200173 54373590 Lee , Theodore 30011 Real personal Property Refunds 7 18 03 10 27 40 125 Linda 2002 - 064393 2000073262 Smith , Don m 33727 # FNIS 7 18 03 10 39 38 125 Linda 2002 - 022416 2000077284 Ellis , Argie 10095 # FNIS 7 22 03 14 12 44 121 Cathy 2002 - 019320 2000068160 Deck , Bryan Daniel 11888 # BANK 7 22 03 14 18 05 121 Cathy 2002 - 052331 2000043841 Oneal , William R v 7452 # REMT 7 28 03 16 06 09 125 Linda 2002 - 075598 2000035713 White , Jackie W & Rosemary 41626 # FNIS 7 28 03 16 08 08 125 Linda 2002 - 015280 2000052206 Coffey , Joe m 20938 # FNIS 7 28 03 16 10 04 125 Linda 2002 - 008774 2000080321 Bowling , Michael Ray 28183 # FNIS 7 29 03 14 46 21 214 Sylvia 2002 - 007973 10657580 Blackmon , Billy Ray 200 # HINT 8 4 03 8 43 53 189 Teri 2002 - 057433 2000052184 Porter , Charles a 15759 # BANK 8 6 03 10 53 48 189 Teri 2002 - 037425 2000073380 Johnston Farms Ltd 59963 # BANK 8 13 03 9 06 25 121 Cathy 2002 - 283804 67335808 Parrish , Charles Lenwood 1082 # CASH 8 13 03 9 35 31 121 Cathy 2001 - 061652 2000052410 Santoro , Chris 28458 # ASHL August 18 , 2003 This to certify that , as authorized by the Board of Commissioners on December 11 , 2000 , I have approved the following tax releases and refunds under 100 , as recommended by the County Tax Administrator , Pat Goddard A complete record of this information is on file in the County Finance Office Totals from 7 16 03 - 8 15 03 Tax refunds - Personal Real Property 50323 Tax releases - Personal Real Property 1,13363 Motor Vehicle releases refunds 3,36456 Recommended Approved Pat Goddard John R Massey 13 Delinquent Tax Enforcement Report Tax Administrator , Pat Goddard , stated that due to the month ending on a Friday and Monday being a holiday , she did not have a report on garnishments , bank attachments and levies for the month of August , but she did present information on the foreclosures She noted that nine demand letters were sent out , four first notices and five second notices by the outside attorney , resulting in a total of 73,84087 collected during the month Ms Goddard noted the 2003 tax bills have been mailed for individual tracts , and multiple bills will go out during the current week The Board of Equalization and Review has finished hearing 686 appeals on 1750 parcels Approximately 15 of the appeals will go forward to the Property Tax Commission In response to a question from Commissioner W Ray Woodall , Ms Goddard noted that 8800 of the bills are either the same or lower than last year Commissioner Thomas M Moore asked what the total number of bills are and if the County has a policy for accepting payments Ms Goddard responded the total number is approximately 80,000 , and the County informally accepts payments until January , at which time a formal payment plan can be set up with full payment by June The Board of Equalization and Review was commended for a job well done Page0446 September 2 , 2003 Continued Board Reports and Comments 14 Study to be Conducted on Recreation Facilities in the County Commissioner W Ray Woodall stated he would like to know more about how athletic fields paid for by taxpayer dollars are used He asked if school fields are being utilized by the public outside of school events Manager Rick Hester noted a two phase study on recreation is planned with the first phase to be an inventory of the facilities in the County , and the second phase to be a look at policies He stated he would have a report in October Commissioner Thomas M Moore stated he would like to see the School Board’s policy , if they have one , concerning the use of school athletic fields Chairman Langdon agreed a study is needed He noted recreation needs for citizens have become more and more of an issue , and the County needs to look at the overall picture of providing this service 15 Need for Bridges on NC 39 North to be Widened Commissioner W Ray Woodall asked the Board to again ask the NC Department of Transportation to widen the two bridges on NC 39 North He noted there have been several serious accidents in the last few months The County sent a letter to DOT in 1995 and adopted a formal resolution in 2001 asking that the bridges be widened The Chairman agreed to write another letter requesting DOT make the widening projects a top priority as they are a serious concern for the traveling public 16 Closed Session - NCGS § 143 - 318 ll 5 Upon a motion by Commissioner Cookie Pope , seconded by Commissioner Thomas M Moore and carried by unanimous vote , the Board recessed regular session to sit in closed session under NCGS § 1143 - 31811 5 Upon a motion by Commissioner Cookie Pope , seconded by Commissioner Jeffrey P Carver and carried by unanimous vote , the Board adjourned closed session and resumed regular session There being no further business , Commissioner Cookie Pope moved the Board adjourn Commissioner Jeffrey P Carver seconded the motion , which carried by unanimous vote _______________________________________ James H Langdon , Jr , Chairman _____________________________ Joyce H Ennis , Clerk to the BoardPage