June 7, 2004 - 10:00 AM - County Board of Commissioners Meeting Minutes

10 680 MEETING OF THE JOHNSTON COUNTY BOARD OF COMMISSIONERS June 7 , 2004 The Johnston County Board of Commissioners met in regular session Monday , June 7 , 2004 , at 10 00 am in the Commissioners Meeting Room , Johnston County Courthouse Annex , Smithfield , North Carolina , with the following members present Present James H Langdon , Jr , Chairman , Cookie Pope , Vice Chairman , Allen L Mims , Jr , Wade M Stewart , Jeffrey P Carver , and W Ray Woodall Absent Thomas M Moore Also Present Rick J Hester , County Manager , Joyce H Ennis , Clerk to the Board , Mark Payne , County Attorney , and John R Massey , Finance Officer The Chairman called the meeting to order and the following business was transacted 1 Minutes Approved Upon a motion by Commissioner Cookie Pope , seconded by Commissioner W Ray Woodall and carried by unanimous vote , the Board approved the minutes of the May 3 , 10 , 21 , 2004 board meetings as presented Public Comments - No one spoke at this time 2 Public Hearing 10 00 am - NCDOT 2004 - 05 Road Construction Program Advertised The Smithfield Herald May 21 , 28 , 2004 Also advertised in Kenly News , Clayton News Star and The County Press during the weeks of May 17 - 21 and May 24 - 28 The Chairman opened the public hearing and invited anyone who wished to address the Board on the proposed 2004 - 05 Road Construction Program Tim Little , District Engineer with the NC Department of Transportation , presented the proposed program He noted a total of 2,092,03991 in Highway and Trust funds are anticipated for Johnston County in the coming year , most of which will be used to pave eleven secondary roads consisting of 674 miles Mr Little introduced other DOT representatives who were present Jim Trogden , division engineer , Chris Pendergraph , local maintenance engineer and Andy Brown , division traffic engineer Commissioner Cookie Pope thanked DOT for their willingness to respond when she has concerns She noted that Johnston County is experiencing tremendous growth , and asked how we compare in funding to other counties Mr Trogden responded that secondary road construction money is based on the amount of unpaved roads in a county , not population or growth In response to a question from Commissioner W Ray Woodall , he stated that special “ Moving Ahead Program ” funds approved by the General Assembly will allow the department to widen the two bridges on Hwy 39 sometime in 2005 Commissioner Allen L Mims , Jr remarked on the growing number of secondary roads in Johnston County that have been or will be added to the State maintenance system He asked if the Department of Transportation is prepared to handle the maintenance of all these roads in the future Mr Trogden stated this would definitely be a challenge , and noted there are some State legislators who are looking at long - range planning for DOT There being no further comments , the Chairman closed the public hearing Motion to Concur with Proposed Secondary Road Program for 2004 - 2005 Upon a motion by Commissioner Cookie Pope , seconded by Commissioner W Ray Woodall and carried by unanimous vote , the Board adopted the following resolution Page681 June 7 , 2004 Continued RESOLUTION WHEREAS The Johnston County Board of Commissioners has received from the Department of Transportation the 2004 - 2005 Secondary Road Construction Program as presented by North Carolina Department of Transportation officials , said roads being a part of the system maintained by the Department of Transportation , Division of Highways ; and WHEREAS After careful consideration of the services rendered by said roads and the traffic demands of said County , it is deemed necessary that said roads be improved in order to better serve the interest of the people of Johnston County NOW THEREFORE BE IT RESOLVED that the Johnston County Board of Commissioners hereby concurs with the requests of the North Carolina Department of Transportation to make the improvements on the following roads listed on the Secondary Road Construction Program for 2004 - 2005 th Adopted this the 7 day of June , 2004 2004 - 2005 North Carolina Department of Transportation Proposed Secondary Road Program Johnston County Anticipated Funding HWY 1,095,08776 Anticipated Funding TRUST 996,95215 TOTAL ANTICIPATED 2,092,03991 Map Number Priority Description Length Anticipated Cost 1 Hold SR 1103 Ashley Road 03 60,00000 List From NC 242 to SR 1102 2 Hold SR 1738 Eatmon Road 12 197,50000 List From SR 1700 to Dead End 3 Hold SR 2336B River Run Road 08 150,00000 List From SR 1001 to SR 2141 4 27 SR 1535 Axum Road 06 120,00000 From SR 1534 to Dead End 5 28 SR 2151B Jerusalem Church Road From 11 200,00000 SR 2157 to SR 2149 6 29 SR 2539 Long Leaf Road From 03 60,00000 SR 2372 to Wayne County Line 7 30 SR 2380 Myrtle Road 06 120,00000 From SR 1927 to Dead End 8 31 SR 2381 Brown - Wall Road 04 75,00000 From Railroad to SR 2392 9 32 SR 2343 Hoss Road 04 50,00000 From SR 2342 to Dead End 10 33 SR 1205 Old Firetower Road 06 120,00000 From NC 242 to Dead End 11 34 SR 1575 Benny Road 04 From SR 1573 to SR 1571 75,00000 OTHER Map # Priority Description Length Anticipated Cost Contingency Fund Surveys , Right of Ways , Fire 150,00000 Dept Rescue Driveways and Overdrafts Maintenance fund allocation used to supplement 310,000 the maintenance budget for activities such as shoulder repair , spot stabilization , pipe replacement , safety projects , industrial access , etcPage682 June 7 , 2004 Continued Widen and Resurface SR 2320 39 288,750 From SR 2309 to SR 2141 Widen and Resurface SR 2344 17 108,795 From SCL Kenly to SR 2341 Summary of the 2004 - 2005 program Length Cost # Homes # Businesses Total Rural 674 1,227,50000 360 3 Total Other N A 857,54500 N A Overall Total 674 2,085,04500 360 3 THIS PROGRAM IS SUBJECT TO AVAILABILITY OF FUNDING , RIGHT OF WAY , AND ENVIRONMENTAL REVIEW If Right of Way is unavailable on any of the above roads or if additional funding becomes available , the program will be continued in priority order 3 Department of Transportation - Additions to System The Board reviewed a petition presented by the North Carolina Department of Transportation requesting the following roads be added to the State Secondary System for maintenance Debbie Drive , South Gattis Drive , North Gattis Drive in Isles of Neuse Subdivision , Phase 4 , Wilders Township Cleveland Crossing in East Pointe Subdivision , Cleveland Township Paisley Court in Cooper Farm Subdivision , Phase 2 , Wilders Township Jewel Lane in Garnett Place Subdivision - Section Two , Elevation Township Commissioner Cookie Pope moved the Board concur with the NC Department of Transportation’s request to add the above listed roads to the State Maintained System Commissioner W Ray Woodall seconded the motion which carried by unanimous vote 4 Airport Authority - Request for Increase in Loan Amount for Hangars John Bullock , Chairman of the Johnston County Airport Authority , informed the Board the bids for the new 20 - unit T - hangar complex came in 120,000 over the estimate , due largely to an increase in the price of steel and other building materials In March of this year , the Board gave approval for the Airport Authority to borrow up to 240,000 to supplement their existing funds to build the complex Mr Bullock requested the Board approve an increase in the loan amount to 360,000 , to cover the additional construction cost He stated the airport has verbal commitments on 18 of the 20 hangars , which will assure that the monthly income will more than cover the cost of the debt Upon a motion by Commissioner W Ray Woodall , seconded by Commissioner Allen L Mims , Jr and carried by unanimous vote , the Board approved the Airport Authority borrowing up to 360,000 toward the construction of a 20 - unit T - hangar complex at the airport 5 Budget Amendments Upon a motion by Commissioner Allen L Mims , Jr , seconded by Commissioner Cookie Pope and carried by unanimous vote , the Board approved the following budget amendments Page683 June 7 , 2004 Continued Social Services FUND BUDGET LINE ITEM REQUESTED CHANGE CODE CLASSIFICATION EXPENDITURE INCREASE DECREASE 10 61001100 Telephone 95900 10 61401902 State County Special Assistance 2,42000 10 61401906 State Foster Care County Share 13000 10 61451906 State Foster Care State Share 13000 10 61054500 Contract Services 50800 10 61354540 WF Emergency Assistance 40000 10 61003211 Verifications 1500 10 61101909 Crisis 50800 10 61001400 Travel 5900 TOTAL NET EXPENDITURES 5,12900 FUND BUDGET LINE ITEM REQUESTED CHANGE CODE CLASSIFICATION REVENUE INCREASE DECREASE 10 610034123 Social Services Adm inistration 5,12900 Emergency Services FUND BUDGET LINE ITEM REQUESTED CHANGE CODE CLASSIFICATION EXPENDITURE INCREASE DECREASE 10 53001411 Hazardous Materials Emergency Planning Grant 6,00000 FUND BUDGET LINE ITEM REQUESTED CHANGE CODE CLASSIFICATION REVENUE INCREASE DECREASE 10 530034144 Emergency Management 6,00000 FUND BUDGET LINE ITEM REQUESTED CHANGE CODE CLASSIFICATION EXPENDITURE INCREASE DECREASE 10 53551700 Vehicles 1,00000 FUND BUDGET LINE ITEM REQUESTED CHANGE CODE CLASSIFICATION REVENUE INCREASE DECREASE 10 460032509 Insurance Recovery 1,00000 Sheriff’s Office FUND BUDGET LINE ITEM REQUESTED CHANGE CODE CLASSIFICATION EXPENDITURE INCREASE DECREASE 10 51304900 Other Fixed Charges 1,69000 FUND BUDGET LINE ITEM REQUESTED CHANGE CODE CLASSIFICATION REVENUE INCREASE DECREASE 10 513034162 Restitution Revenue 1,69000 FUND BUDGET LINE ITEM REQUESTED CHANGE CODE CLASSIFICATION EXPENDITURE INCREASE DECREASE 10 51007414 Capital Outlay - Sheriff’s Special 3,88783 FUND BUDGET LINE ITEM REQUESTED CHANGE CODE CLASSIFICATION REVENUE INCREASE DECREASE 10 32106 Controlled Substance Tax 3,88783 Public Utilities FUND BUDGET LINE ITEM REQUESTED CHANGE CODE CLASSIFICATION EXPENDITURE INCREASE DECREASE 67 78507600 Water Assessment Reimbursement 60,00000 FUND BUDGET LINE ITEM REQUESTED CHANGE CODE CLASSIFICATION REVENUE INCREASE DECREASE 67 785033990 Appropriate Fund Balance 60,00000PagePage pageNumber5684 June 7 , 2004 Continued FUND BUDGET LINE ITEM REQUESTED CHANGE CODE CLASSIFICATION EXPENDITURE INCREASE DECREASE 20 85870406 Technical Service 60,00000 20 85875599 Easements 8,00000 20 85871800 Construction of Project 551,00000 20 85874529 Sewer Taps 44,50000 20 85877406 Contingency Construction 55,00000 20 85874500 Contract Services 10,00000 TOTAL NET EXPENDITURES 728,50000 FUND BUDGET LINE ITEM REQUESTED CHANGE CODE CLASSIFICATION REVENUE INCREASE DECREASE 20 858737932 Rural Center Grant 291,00000 20 858737923 USDA Grant 270,98000 20 858737933 USD A Loan 122,02000 20 858737925 Transfer from Other Funds 44,50000 TOTAL NET REVENUE 728,50000 FUND BUDGET LINE ITEM REQUESTED CHANGE CODE CLASSIFICATION EXPENDITURE INCREASE DECREASE 39 86351800 Construction of Project 5,92800 FUND BUDGET LINE ITEM REQUESTED CHANGE CODE CLASSIFICATION REVENUE INCREASE DECREASE 39 863533704 Sales Tax Refunds 5,92800 FUND BUDGET LINE ITEM REQUESTED CHANGE CODE CLASSIFICATION EXPENDITURE INCREASE DECREASE 42 86401800 Construction of Project 83,04100 FUND BUDGET LINE ITEM REQUESTED CHANGE CODE CLASSIFICATION REVENUE INCREASE DECREASE 42 864033704 Sales Tax Refund 83,04100 FUND BUDGET LINE ITEM REQUESTED CHANGE CODE CLASSIFICATION EXPENDITURE INCREASE DECREASE 43 86431800 Construction of Project 65,34900 FUND BUDGET LINE ITEM REQUESTED CHANGE CODE CLASSIFICATION REVENUE INCREASE DECREASE 43 864333704 Sales Tax Refund 65,34900 6 Appointments A Boon Hill Fire Protection District Commission - 3 positions , 2 year terms Upon a motion by Commissioner W Ray Woodall , seconded by Commissioner Cookie Pope and carried by unanimous vote the Board reappointed Norwood Randall Jones , Robert A Starling , and Elmer Eugene Capps to the Boon Hill Fire Protection District Commission for two year terms to expire June 2006 B O’Neals Fire Protection District Commission - 3 positions , 2 year terms Upon a motion by Commissioner W Ray Woodall , seconded by Commissioner Cookie Pope and carried by unanimous vote , the Board reappointed Kendall T Hocutt and Ray Wheeler , and waived the length of service policy and reappointed Stan Creech to the O’Neals Fire Protection District Commission for two year terms to expire June 2006 C Johnston Community College Board of Trustees - 1 position , 4 year term Commissioner W Ray Woodall moved the Board appoint Ann Game to the Johnston Community College Board of Trustees for a four year term to expire June 2008 Commissioner Cookie Pope seconded the motion , which carried by unanimous vote PagePage pageNumber6685 June 7 , 2004 Continued D Heritage Commission - 1 position , 2 year term Upon a motion by Commissioner Cookie Pope , seconded by Commissioner W Ray Woodall and carried by unanimous vote , the Board reappointed Margaret Maron to the Heritage Commission for a two year term to expire June 2006 7 Little River District Feasibility Analysis Engineer Tim Broome reviewed with the Board the initial feasibility analysis for the Little River Water District The project is estimated to cost 9,518,000 to construct , and approximately 1,350 customers will be served He noted the district will need a maximum grant from USDA - RD in order to serve the initial subscribers with a minimum monthly bill consistent with other water districts He asked the Board to proceed with the project 8 Little River Resolutions Adopted Preliminary Findings and Intent to File with LGC Upon a motion by Commissioner Cookie Pope , seconded by Commissioner W Ray Woodall and carried by unanimous vote , the Board recessed regular session to sit as the Little River Water District Board Upon a motion by Commissioner Cookie Pope , seconded by Commissioner W Ray Woodall and carried by unanimous vote , the Board adopted the following two resolutions to begin the process for a bond referendum to construct the Little River Water District WATER PROJECT PRELIMINARY FINDINGS AND DESIGNATION OF REPRESENTATIVES WHEREAS , it has been proposed that the Little River Water District issue general obligation bonds to provide funds for a water system ; and WHEREAS , this Board is in general agreement with the necessity of such bond issue and has tentatively decided to pursue the issuance of general obligation bonds in the maximum aggregate principal amount of 9,995,000 under the Local Government Bond Act the Act to finance , in part , the acquisition , construction , installation , and equipping of a water system ; and WHEREAS , this Board desires to more accurately described the proposed project and make appropriate provisions for its pursuit ; NOW , THEREFORE , the Board of Commissioners of Johnston County , acting as the governing body of the Little River Water District , meeting in regular session on June 7 , 2004 , does the following THE BOARD OF COMMISSIONERS FOR JOHNSTON COUNTY , ACTING AS THE GOVERNING BODY OF THE LITTLE RIVER WATER DISTRICT , MAKES THE FOLLOWING FINDINGS OF FACT 1 The project can be adequately described as follows Approximately 128 miles of 2 through 12 water distribution mains , approximately 1,350 water services and appurtenances 2 The project is necessary and expedient because it completes another part of the County’s plan to provide water service to all of Johnston County 3 The amount of bonds is adequate for the proposed purpose because a preliminary engineering report prepared for this project has estimated total project costs to be 9,518,000 4 Facts supporting the conclusion that debt management policies have been carried out in compliance with the law and reasonable assurances that compliance with the law will henceforth be carried out are as follows a The Local Government Commission has taken no action against the District , nor found the District to have acted improperly in debt management b The District has not defaulted on any debt obligation c The District follows the debt management guidelines of the North Carolina Local Government Commission 5 No estimated increase in the property tax rate is necessary to raise the debt service requirements 6 The average water bill will range from 2950 to 3500 THEREFORE , BE IT RESOLVED BY THE BOARD OF COMMISSIONERS FOR JOHNSTON COUNTY , ACTING AS THE GOVERNING BODY OF THE LITTLE RIVER WATER DISTRICT , THAT 1 The Chairman and Clerk , or either of them , are hereby designated as the representatives of the District to file an application for approval of the bonds with the Local Government Commission 2 This resolution shall take effect immediately PagePage pageNumber7686 June 7 , 2004 Continued RESOLUTION PROVIDING FOR PUBLICATION OF NOTICE OF INTENT TO FILE APPLICATION WITH RESPECT TO UP TO 9,995,000 GENERAL OBLIGATION BONDS WITH LOCAL GOVERNMENT COMMISSION WHEREAS The Board of Commissioners of Johnston County acting as the governing body the “ Board ” of the Little River Water District the “ District ” has decided to pursue the issuance of general obligation bonds in the maximum aggregate principal amount of 9,995,000 the “ Bonds ” under the Local Government Bond Act the “ Act ” to finance , in part , the acquisition , construction and equipping of a water system in the District ; and WHEREAS Under the Act the issuance of such bonds must be approved by the Local Government Commission and pursuant to GS § 159 - 50 of the Act , a notice of the intention to file an application with the Local Government Commission must be published prior to filing of the application ; and WHEREAS , the Board intends to make certain capital expenditures relating to the acquisition , construction and equipping of the water system prior to the issuance of the Bonds , and to reimburse the District for such expenditures out of the proceeds of the Bonds ; NOW , THEREFORE , the Board of Commissioners of Johnston County , acting as the governing body of the Little River Water District , meeting in regular session at Smithfield , North Carolina , on June 7 , 2004 , do the following BE IT RESOLVED BY THE BOARD OF COMMISSIONERS OF JOHNSTON COUNTY ACTING AS THE GOVERNING BODY OF THE LITTLE RIVER WATER DISTRICT 1 The Clerk to the Board shall cause a notice , in substantially the form set forth below , to be published in The Smithfield Herald [ FORM OF NOTICE ] NOTICE OF INTENTION TO FILE AN APPLICATION WITH THE LOCAL GOVERNMENT COMMISSION CONCERNING LITTLE RIVER WATER DISTRICT 9,995,000 GENERAL OBLIGATION BONDS Notice is hereby given that the Board of Commissioners of Johnston County , North Carolina the “ Board ” , acting as the governing body of the Little River Water District the “ District ” , intends to file an application with the Local Government Commission the “ LGC ” for approval of a bond issue pursuant to the Local Government Bond Act GS § 159 - 43 et seq It is proposed that the bonds be general obligations of the District in the maximum principal amount of 9,995,000 and be issued to finance , in part , the acquisition , construction and equipping of a water system in the District Any citizen or taxpayer of the District may , within seven days after the date of publication of this notice , file with the Board and the LGC a statement of any objections he or she may have to the bond issue at the following addresses Board of Commissioners Johnston County Johnston County Courthouse PO Box 1049 Smithfield , North Carolina 27577 and Ms Janice T Burke , Secretary Local Government Commission 325 N Salisbury Street Raleigh , North Carolina 27611 JOHNSTON COUNTY BOARD OF COMMISSIONERS By Joyce H Ennis , Clerk 2 The Board hereby declares that it reasonably expects to make certain capital expenditures for the acquisition , construction and equipping of a water system , and to reimburse such expenditures out of the proceeds of the Bonds , up to a maximum amount of 9,995,000 This resolution is intended to be a declaration of official intent under Treas Reg § 1150 - 2 e 3 The Board hereby declares that regular meetings of the Board of Commissioners of the District shall take place at the same time and on the same dates as the regularly scheduled meetings of the Board of Commissioners of Johnston County 4 This resolution shall take effect immediately Upon a motion by Commissioner W Ray Woodall , seconded by Commissioner Cookie Pope and carried by unanimous vote , the Little River Water District Board adjourned and regular session was resumed 9 Ingrams Township WD Wastewater Treatment & System Maintenance Contract Commissioner Cookie Pope moved the Board sit simultaneously as the County Commissioners and the Ingrams Township Water District Board to consider a wastewater treatment & system maintenance contract between the County and the district Commissioner Jeffrey P Carver seconded the motion , which carried by unanimous vote PagePage pageNumber8687 June 7 , 2004 Continued Commissioner Wade M Stewart noted the contract includes an additional charge of 30 1000 gallons , above the usual amount charged to other retail sewer customers of the County Mr Broome explained the 30 is needed to cover debt service on the project He noted this amount is subject to be adjusted annually Upon a motion by Commissioner Allen L Mims , Jr , seconded by Commissioner Cookie Pope and carried by unanimous vote , the following contract was approved Wastewater Treatment & System Maintenance Contract For Ingrams Township Water & Sewer District This contract for the treatment of waste and management , operation , and maintenance of the collection system of the Ingrams Township Water District is entered into on the 7th day of June , 2004 between Johnston County PO Box 1049 , Smithfield , North Carolina 27577 , hereinafter referred to as the “ County ” and the Ingrams Township Water District , PO Box 1049 , Smithfield , NC 27577 , hereinafter referred to as the District WITNESSETH Whereas , the District is organized and established under the provisions of GS 153A , Art 16 , for the purposes of constructing and operating both water supply and distribution , and wastewater collection and treatment systems and to accomplish this purpose , the District will require treatment and management services including operation and maintenance of the wastewater system , and Whereas , the County has appropriate equipment and sufficient qualified management , supervisory , and operation staff who are capable of managing , operating , and maintaining the District’s wastewater collection system , and Whereas the County has wastewater treatment facilities capable of treating the District wastewater , and Whereas , by motion duly enacted on the 7th day of June , 2004 , by the County Board of Commissioners , the wastewater treatment and system management contract for the Ingrams Township Water District was approved , and the Execution of this contract by the Chairman of the Johnston County Board of Commissioners , and attested by the Clerk of the Board of Commissioners , was duly authorized , and th Whereas , by Motion of The District , duly enacted on the 7 day of June , 2004 , the wastewater treatment and system management contract with the County was approved , and the execution of this contract by the Chairman of the Ingrams Township Water District , and attested by the Clerk to the District’s Board of Commissioners was duly authorized Now , therefore , in consideration of the foregoing and the mutual agreements hereinafter set forth , A The County agrees and fully intends 1 To operate and maintain the District’s system efficiently , including the following lt; Treatment of wastewater lt; Make repairs and adjustments lt; Perform tests , including regulatory testing , trouble shooting tests , and hydraulic capacity testing lt; Locate buried piping , upon request , under the utility location program lt; Install new services lt; Perform incidental extensions to the system lt; Exercise valves lt; Inspect and service pump stations regularly lt; Respond to any public pump station failures expeditiously and appropriately lt; Fulfill any and all State and Federal reporting requirements 2 To read all service meters each month , prepare and submit bills to customers , collect bills , issue notices for unpaid bills , suspend service for past due accounts , close accounts , reconnect or connect service for reconciled past due accounts and new service accounts 3 To maintain and monitor financial records , and to properly manage cash assets using accepted and approved public facility accounting procedures 4 To conduct an annual audit of the District’s finances B The District agrees and fully intends 1 To pay the County per 1,000 gallons of water metered for wastewater treatment and management , operation , and maintenance services each month , the same amount which is charged to all other retail sewer customers of the County plus the amount of 030 per 1,000 gallons as a special debt service surcharge C It is further mutually agreed between the County & District as follows 1 That this contract shall extend for a term of 20 years from the date of the initial collection of any wastewater as shown by the first bill submitted by the County to the District and , thereafter may be renewed or extended for such term , or terms , as may be agreed upon by the County and District 2 That the provisions of the contract pertaining to the rates to be paid by the District for wastewater metered is subject to modification at the end of each year Any increase or decrease in the rate shall be based on a demonstrable increase or decrease in the costs of service thereafter PagePage pageNumber9688 June 7 , 2004 Continued 3 That this contract is subject to such rules , regulations , or laws as may be applicable to similar agreements in this State , and the County and District will collaborate in obtaining such permits , certificates , or the like , as may be required to comply therewith 4 That in the event of any occurrence rendering the District incapable of performing under this contract , any successor of the District , whether the result of legal process , assignment , or otherwise , shall succeed to the District hereunder 5 Provisions of this contract may be modified or altered by mutual agreement Upon a motion by Commissioner Cookie Pope , seconded by Commissioner Allen L Mims , Jr and carried by unanimous vote , the Ingrams Township Water District Board adjourned and regular session resumed 10 Elevation Water District Bids - Award of Contract Postponed Upon a motion by Commissioner Cookie Pope , seconded by Commissioner W Ray Woodall and carried by unanimous vote , the Board recessed regular session to sit as the Elevation Water District Board Tim Broome reviewed with the Board the following bids received on May 27 , 2004 for the construction of the Elevation Water District BIDDER LICENSE # BASE BID Sanford Contractors , Sanford , NC 6301 6,094,52540 TA Loving Company , Goldsboro , NC 325 6,184,48500 Herring - Rivenbark , Inc , Kinston , NC 3967 7,339,18100 Mr Broome explained the low bid from Sanford Contractors was over the amount budgeted for the project by 800,000 , due primarily to the increased cost of pvc pipe Staff contacted USDA - RD and asked for additional grant and loan funds to cover the overage USDA - RD responded and suggested the County first try to downsize the project They further indicated that the Federal office has decided that overruns will only be eligible for additional loan money , not grant funds After reviewing the project , staff contacted USDA - RD and informed them the County can cut the project by 200,000 They verbally agreed to increase the loan to cover the remaining 600,000 Mr Broome requested the Board take no action on this matter until the County receives confirmation of the additional loan money He also noted it was suggested the County might want to consider rejecting all bids and rebid the project in a few months , with the hope the cost of pipes and other building material will come down Commissioner Wade M Stewart voiced concern that the project would be downsized He agreed the cost of crude oil , which drives the cost of the piping , may come down in the future He asked Mr Broome how critical it would be to wait on the project for another six months Mr Broome noted the people in the district are anxious to see the project proceed , and there are a few critical situations where water is badly needed Concerning downsizing , he agreed with Commissioner Stewart that reducing the pipe size would prevent some of the customers from having a fire hydrant He suggested the Board allow staff to look further into this matter and wait until a formal response comes from USDA - RD Following further discussion , the Board agreed to postpone action on this matter until Mr Broome can provide additional information Upon a motion by Commissioner W Ray Woodall , seconded by Commissioner Cookie Pope and carried by unanimous vote , the Elevation Water District Board adjourned , and regular session was resumed 11 Central Wastewater Facility Users - Charges County Manager , Rick Hester , informed the Board that from the past several months , the County has been working with Central Regional Wastewater Plant bulk users Smithfield , Selma , Pine Level and Four Oaks concerning user charges for operation , maintenance and debt service for the facility Several proposals for sharing the cost have been proposed ; however , there is not a consensus among the four as to which proposal to use He recommended a committee be formed to work with the towns as quickly as possible to try to resolve th the issue as a decision must be made before June 30 Page0689 June 7 , 2004 Continued Tim Broome explained that approximately 34 million per year will need to be generated beginning FY 04 - 05 to meet all the needs and service the debt obligations In the past , user charges were based on guidelines provided by EPA , which are no longer in effect The proposals are an attempt to find a more equitable method of determining cost allocations for the bulk users The principal disagreement is that towns further away from the central plant should pay more because they use more pump stations to pump the wastewater back to the plant The Town of Smithfield prefers one proposal , and the other three towns disagree Smithfield Town Councilman , Vic Ogburn , stated , in his opinion , the traditional way was fair , with everyone being responsible for what they use Chairman Langdon appointed Commissioners Allen Mims and Tom Moore , along with himself , to meet with the towns , as quickly as possible , to try to solve this issue He noted there has been some progress in finding a compromise , and thanked the towns for their efforts 12 Public Hearing - ROAP Grant Funds Advertised The Smithfield Herald 5 25 2004 The Chairman opened the public hearing and invited anyone who wished to address the Board on the proposed use of 2004 - 05 Rural Operating Assistance Program grant funds from the NC Department of th Transportation He noted that on April 5 , the Board authorized the Coordinated Transportation Services CTS Advisory Board of Directors to apply for a 2004 - 05 ROAP grant from DOT Since that time , DOT has informed the County that requirements for the published notice of the public hearing must include the proposed allocation to each of the programs and a description of the programs In order to comply with the new requirement , the County re - advertised for a public hearing under the new regulations as required by DOT There being no further comments , the Chairman closed the public hearing Upon a motion by Commissioner Allen L Mims , Jr , seconded by Commissioner W Ray Woodall and carried by unanimous vote , the Board authorized the CTS Advisory Board to apply for a 2004 - 05 grant from the NCDOT for the following programs lt; Elderly Disabled Transportation Assistance Program EDTAP to COA , JCI and JCATS - 71,083 lt; Work First Employment Transportation Program to DSS and JCATS - 15,188 lt; Rural General Public Transportation Program to JCATS - 56,804 lt; Discretionary Rural General Public to JCATS - 57,583 13 Tax Releases and Refunds - April 16 , 2004 through May 15 , 2004 Upon a motion by Commissioner Cookie Pope , seconded by Commissioner W Ray Woodall and carried by unanimous vote , the Board approved the following tax releases and refunds Release Refund Report for Period 4 16 2004 thru 5 15 2004 Year Bill # Acct # Name Tran Type Paid 2002 0208 - 971585 0205 - 223249 Vann , Wyverna Reynolds Release 21806 2003 0308 - 098925 0305 - 101146 Vann , Wyverna Reynolds Release 19177 2003 0404 - 182528 0401 - 196377 Black , John Perry Release 42450 2002 0304 - 046936 0301 - 050312 Pierson Construction Overpayment 16847 2003 0402 - 154558 0311 - 170633 Bouquin , Donald George Release 14787 2003 0404 - 181869 0401 - 195132 White , James Arnold Release 42920 2003 0311 - 124222 0308 - 135898 Benson , Melissa Sue Overpayment 12609 2003 0402 - 161595 0311 - 168784 Summerlin , Belinda B Release 19811 2003 0403 - 165692 0311 - 182942 Russ , Lee Michael Release 19931 2003 0404 - 176841 0401 - 190080 Johnson , Alicia Renee Release 17544 2003 0404 - 177108 0401 - 196456 Lee , Bobby Glenn Release 18280 2003 0404 - 185605 0401 - 197191 Vann , Jr , Bernard Release 12860 2003 0312 - 136507 0309 - 145550 Mims , Derrick Anthony Overpayment 16975 2003 0402 - 155024 0311 - 168126 Feagans , John Eric Release 27727 2003 0403 - 172455 0312 - 176089 Richardson , Bobby B Overpayment 11867 2003 0404 - 185203 0401 - 193547 Rabil Inc Release 11151 2003 0308 - 091319 0305 - 094092 Dunlap , James Edward Overpayment 10166 2003 0404 - 174442 0401 - 195299 Jernigan , Jackie Ronald Release 16301 2003 0404 - 174262 0401 - 192675 Hall , Tony Earl Release 13113 Page1690 June 7 , 2004 Continued 2000 0012 - 773752 0010 - 011004 Vann , Gerrian Jovante Release 13580 2000 0104 - 814899 0102 - 054905 Vann , Gerrian Jovante Release 15579 2003 0402 - 161761 0311 - 167064 Mcgee , Jilda Barefoot Release 10591 2003 0404 - 184474 0401 - 193053 Gregory , Donnie Leon Release 10642 2003 0311 - 132413 0308 - 140132 Holman , Jerrod Wayne Overpayment 13695 2003 0404 - 184324 0310 - 198441 Epic Logistics , Inc Release 29592 2003 0404 - 176785 0401 - 189981 J D Concrete Release 24986 2003 0404 - 187544 0401 - 189981 J D Concrete Rebill 13580 2003 0404 - 186933 0401 - 194861 Madenspacher , Mary Niebur Release 13235 2003 0404 - 178548 0401 - 192669 J & D Tree Pros Inc Release 12558 2003 0402 - 161015 0309 - 171009 Reeves , David Glenn Release 14815 2002 0207 - 955941 0204 - 208231 Citicapital Commercial Release 14564 2003 0404 - 181066 0401 - 190067 Murray , Wilbert Dale Release 12359 2003 0403 - 164074 0312 - 179322 Clawson , Paul Walton Tag Surrender 10601 2003 0311 - 130173 0308 - 133810 Godwin , Jr , Calvin Overpayment 10075 2003 0308 - 092391 0305 - 096387 Mills , Veronica Little Overpayment 12770 2002 0303 - 039608 0212 - 040521 Watson , Jr , Bobby Ray Overpayment 14400 2002 0303 - 039608 0212 - 040521 Watson , Jr , Bobby Ray Void Refund 14400 2003 0401 - 152899 0310 - 159234 First Citizens Bank & Trust Overpayment 28578 2003 0403 - 167742 0312 - 182662 Smiths Addressing Tag Surrender 10205 2003 0403 - 170945 0312 - 175614 Kinkade , Roger C Tag Surrender 15207 2000 0103 - 804688 0101 - 041654 T & W Machine & Welding Co Release 15812 2001 0204 - 927857 0201 - 174429 T & W Machine & Welding Co Release 14644 2002 0304 - 054436 0301 - 050978 T & W Machine & Welding Co Release 12299 2003 0405 - 187555 0401 - 193217 T & W Machine & Welding Co Overpayment 11154 2003 0402 - 161901 0311 - 166110 Wheels Inc Tag Surrender 13270 2003 0404 - 185039 0401 - 194458 Ogburn , Jasper Victor Release 13905 2003 0311 - 131784 0308 - 137170 Ogburn , Victor Release 47689 2003 0404 - 177478 0401 - 195421 Murray , Vincent Lamont Release 16363 2003 0310 - 117325 0307 - 124850 Tanner , Joy Sturdivant Overpayment 11659 2003 0310 - 120830 0307 - 121750 Ramos , Maxine Watson Tag Surrender 14525 2003 0404 - 178005 0401 - 189752 Smith , Cara Elizabeth Release 20060 2001 0112 - 887033 0109 - 132565 Vann , Malic Rashann Release 12931 2003 0310 - 121091 0307 - 126098 Vann , Malic Rashann Release 11323 2003 0401 - 144069 0310 - 153476 Creech , Phillip Hugh Release 18425 2003 0404 - 176142 0401 - 192598 Doig , Jr , John Edwin Release 18814 2003 0401 - 143718 0310 - 158578 Hardy , Thomas Arthur Release 13065 2003 0404 - 173899 0401 - 190104 Braswell , Dwight Leonard Release 23180 2003 0402 - 160741 0311 - 166290 Tillery , Christopher Allen Release 14625 2001 0202 - 904532 0111 - 149686 Tillery , Christopher Allen Release 10373 2002 0303 - 040868 0212 - 035413 Tillery , Christopher Allen Release 17092 Real Personal Property Releases 4 23 2004 17 02 25 124 James 2002 - 006997 2000084524 Ben - shaw Co Llc 1,48387 4 23 2004 17 03 00 124 James 2003 - 007640 2000084524 Ben - shaw Co Llc 1,18389 4 27 2004 11 16 59 105 Sheila 2004 - 200512 13194380 Braswell , Thomas Roland 10060 4 27 2004 11 17 33 105 Sheila 2004 - 200513 13194380 Braswell , Thomas Roland 10060 4 27 2004 11 18 00 105 Sheila 2004 - 200514 13194380 Braswell , Thomas Roland 15736 4 28 2004 15 13 44 124 James 2003 - 015229 2000079349 Christ Community United 8,97883 4 29 2004 8 20 37 124 James 2000 - 026278 35504620 Hall , Jimmy Bruce 20410 4 30 2004 12 31 31 121 Cathy 2003 - 061033 2000065022 Puryear , Paul L 1,92965 5 7 2004 11 47 36 124 James 2004 - 200429 2000074975 Barefoot , W L & Son Inc 2,22419 5 7 2004 11 48 05 124 James 2004 - 200430 2000074975 Barefoot , W L & Son Inc 5,50441 5 7 2004 11 48 48 124 James 2004 - 200431 2000074975 Barefoot , W L & Son Inc 2,76720 5 7 2004 11 49 20 124 James 2004 - 200432 2000074975 Barefoot , W L & Son Inc 2,35573 5 10 2004 12 12 27 121 Cathy 2003 - 072333 2000037680 Symons , Delois 2,02203 Real Personal Property Refunds 4 16 2004 14 14 21 215 Wanda 2003 - 021836 2000024178 Dunlap , James 10066 4 16 2004 15 55 27 121 Cathy 2000 - 205233 2000036048 Sauter , Raymond F 18181 4 16 2004 15 58 10 121 Cathy 2002 - 057845 2000062532 Price , Diane 15934 4 20 2004 8 26 26 189 Teri 2003 - 025427 2000014425 Flowe , Larry Baxter 12711 4 23 2004 8 42 22 165 Jan 2003 - 080202 2000050414 Williams , James Lawrence 22266 4 23 2004 8 52 47 165 Jan 2003 - 080202 2000050414 Williams , James Lawrence 8120 4 23 2004 14 27 16 121 Cathy 2002 - 043774 54951920 Liles , Virginia Dublin 60000 4 26 2004 9 28 55 125 Linda 2002 - 072927 2000020168 Vinson , Albert B 56055 4 26 2004 15 13 21 121 Cathy 2003 - 054758 2000041977 Oneal , Robert D 84305 4 26 2004 15 14 59 121 Cathy 2003 - 000396 2000086140 Adams , Gregory Todd 1,88933 4 30 2004 12 33 06 121 Cathy 2004 - 200570 2000065022 Puryear , Paul Lee 1,63553 4 30 2004 12 58 40 121 Cathy 2003 - 015247 2000056354 Christianson , Gary Lester 10158 5 3 2004 14 56 35 125 Linda 2003 - 063888 2000090233 Rose , Brian 32300 5 3 2004 15 06 27 189 Teri 2003 - 079648 2000054744 Wiley , William Thomas 16742 5 3 2004 15 46 46 125 Linda 2003 - 013197 2000061612 Cambridge Builders 1,35745Page2691 June 7 , 2004 Continued 5 5 2004 11 42 34 189 Teri 2003 - 052653 2000016600 Mouzzon , Alene Pamela 26966 5 7 2004 16 06 16 125 Linda 2003 - 034065 2000046218 Holt , Marvin Lumus , Life Estate 13700 5 10 2004 12 19 03 121 Cathy 2004 - 200627 2000037680 Symons , Delois H 1,01102 5 10 2004 14 21 52 125 Linda 2003 - 072935 2000072263 Taylor , Arthur Lee 31808 5 13 2004 16 12 16 125 Linda 2003 - 027286 2000062095 Gilchrist , Clarice & 18430 5 13 2004 16 23 57 125 Linda 2003 - 050010 2000091700 Mclendon , Robert B 76445 5 14 2004 10 04 46 187 Renee 2003 - 006443 8002623 Barnhill , Edna Powell 10000 5 14 2004 10 47 23 189 Teri 2003 - 037242 2000006512 Johnson , Brenton M 10717 May 21 , 2004 This to certify that , as authorized by the Board of Commissioners on December 11 , 2000 , I have approved the following tax releases and refunds under 100 , as recommended by the County Tax Administrator , Pat Goddard A complete record of this information is on file in the County Finance Office Totals from 4 16 04to 5 15 04 Tax refunds - Personal Real Property 69163 Tax releases - Personal Real Property 9020 Motor Vehicle releases refunds 6,42238 Recommended Approved Pat Goddard John R Massey 15 Resolution Ratifying Agreements with Towns of Selma and Kenly for Tax Collection Upon a motion by Commissioner W Ray Woodall , seconded by Commissioner Jeffrey P Carver and carried by unanimous vote , the Board adopted the following resolution ratifying agreements form of which appears below with the Towns of Selma and Kenly for the collection of municipal taxes RESOLUTION RATIFYING AN AGREEMENT CONTRACT FOR INTERLOCAL UNDERTAKING WITH THE TOWNS OF SELMA AND KENLY RELATING TO TAX COLLECTION WHEREAS , the governing body of Johnston County has found and determined that it is in the public interest and for the public benefit to provide for the collection by Johnston County of ad valorem taxes levied by the towns ; and WHEREAS , the County Commissioners believe that Johnston County has the means to provide for the collection of the ad valorem taxes levied by the towns ; and WHEREAS , the County Commissioners have examined and approve of a contract which provides for said County collection of townd ad valorem taxes , and details the legal relationship and duties of the parties thereto ; NOW , THEREFORE , BE IT RESOLVED by the Board of Commissioners of Johnston County that the contract entitled Agreement Relating to Collection of Town of Selma Taxes by Johnston County which provides for collection by Johnston County of ad valorem taxes levied by the Town of Selma , and Agreement Relating to Collection of Town of Kenly Taxes by Johnston County which provides for collection by Johnston County of ad valorem taxes levied by the Town of Kenly are hereby approved and ratified The Chairman and the Clerk are authorized to sign said contracts for and on behalf of Johnston County th Adopted this 7 day of June 2004 AGREEMENT RELATING TO COLLECTION OF TOWN OF ________ TAXES BY JOHNSTON COUNTY NORTH CAROLINA JOHNSTON COUNTY THIS CONTRACT , made and entered into this ______ day of _________ , 2004 , by and between JOHNSTON COUNTY , a body politic hereinafter referred to as the COUNTY and the TOWN OF ________ , a municipal corporation , duly chartered , and existing under , and by virtue of the laws of the State of North Carolina hereinafter referred to as the TOWN WITNESSETH WHEREAS , the governing bodies of the County and the Town have determined that it is in the public interest and for the public benefit to provide for the collection by the County of ad valorem taxes levied by the Town and , WHEREAS , the Board of Commissioners of the County has determined that the County has the means to provide for the collection of the taxes levied by the Town , and that such an undertaking will not impair County tax collection or otherwise be detrimental to the public interest ; and , WHEREAS , the governing bodies of the County and the Town have by resolution , duly recorded in their respective minutes , certified the provisions of this Agreement NOW , THEREFORE , for and in consideration of the mutual covenants herein contained and of the mutual benefits to result therefrom , the parties hereby agree as follows 1 Purpose The purpose of this Agreement is to establish an interlocal undertaking , as provided by North Carolina General Statutes , Chapter 160A , Article 20 , Part 1 , whereby the County shall collect the ad valorem taxes duly and lawfully ordained and levied by the governing body of the Town Page3692 June 7 , 2004 Continued 2 Procedure The County and the Town agree to the following st a On or before the 1 day of July , each year , the governing body of the Town shall duly appoint the Tax Collector of Johnston County as the Tax Collector of the Town for the term hereinafter specified Said appointee is hereinafter referred to as the “ Tax Collector ” b The Tax Collector shall perform on behalf of the Town those duties specified in N C Gen Stat § 105 - 350 , collecting Town’s ad valorem taxes with the July , 2004 billing of ad valorem taxes levied by the Town for the 2004 tax year c The County shall provide the Tax Collector during the term of this Agreement such assistants and employees as are necessary for said Tax Collector to accomplish his duties to collect the taxes of the Town d Except as expressly provided herein , the governing body of the County shall have the sole and absolute authority to make any and all collections , determinations and decisions for the Town that the governing body of the Town is authorized to make pursuant to Articles 21 , 26 , 27 , and 28 of Chapter 105 of the North Carolina General Statutes and shall perform all actions pertaining to , or ancillary to , tax collection which are required by said governing body Chapter 105 , The North Carolina General Statues to include 1 Preparation of a tax scroll , tax book , or combined record as provided in N C Gen Stat § 105 - 319 2 Adoption of the Order to Collect Taxes required by N C Gen Stat § 105 - 321 3 Review of listings and evaluations as required by N C Gen Stat Chapter 105 , Subchapter 11 , Article 21 4 Listing , appraising , and assessing of property as provided in N C Gen Stat Chapter 105 , Subchapter 11 , Article 22 5 Delivery of tax receipts to the Tax Collector pursuant to N C Gen Stat § 105 - 352 6 Execution of settlements as required in N C Gen Stat § 105 - 373 7 Execute releases on behalf of the town taxes that may be legally released under N C Gen Stat § 105 - 380 and 381 e The Tax Collector shall comply with all relevant collection laws and all applicable administrative mandates f Records maintained by the Tax Collector shall show separately the amount collected on behalf of each taxing unit , and such records shall be available at any time g The County shall remit to the Town any and all sums , to include principal , penalties , interest , etc , collected under this Agreement on behalf of the Town for the current and previous tax years , except that the County shall retain any compensation due from the Town as more specifically provided herein h Penalties and interest collected , proceeds recovered from tax foreclosures and sales pursuant thereto , and discounts , settlements , or compromises allowed shall be apportioned between the County and the Town in proportion to each taxing unit’s share of the principal amount which was the basis of said collection , recoveries , or allowances i The Town may , at its own expense , provide for a audit of the records relating to taxes owed the Town and collected on its behalf by the Tax Collector j Unlisted property placed upon the tax scroll of the County shall , if taxable by the Town , likewise be placed upon the tax scroll of the Town k The Town shall advise the County as to whether a taxpayer resides in the town limits and should be assessed town taxes The town shall be responsible to periodically check taxpayers ’ records and assist the County tax office in correcting records l The Town shall be responsible for determining if a refund is due any taxpayer upon appeal The County Tax Administrator shall assist in this by making recommendations in accordance with N C Gen Stat § 105 - 381 The County shall not be required to refund any fees charged to invoice and or collect taxes for the town m All taxes becoming delinquent after the effective date of this Agreement shall be the sole responsibility of the County All taxes owed to the Town prior to the effective date shall be the sole responsibility of the Town The County will use the same diligence and effort to collect taxes owed to the Town as it does to collect taxes owed to the County If a delinquent tax bill is due to both the County and the Town , foreclosure and other enforcement actions shall be in the name of both The cost of any legal action shall be borne by each taxing unit in proportion to its share of the total tax bill delinquent n County will properly account for all funds due Town and distribute to said fund at least once per month o Town will adopt its tax rate no later than July 1 of any fiscal year 3 Compensation The County shall be compensated by the Town to the sum of 25 or as amended pursuant to this agreement of all ad valorem related funds collected on behalf of the Town The County may adjust the compensation where , in its determination , the costs of collection make the then existing compensation impracticable ; in no instance may the County adjust the compensation by more than ½ in any given year The County shall give notice to the Town that the compensation shall be adjusted by no later than March 1 of the year in which the adjustment shall take place 4 Duration This Agreement shall endure so long as the parties hereto exist and have the power to make and maintain such an agreement , unless this Agreement is sooner terminated as hereinafter provided Page4693 June 7 , 2004 Continued This agreement may be terminated by either Governmental Body effective at midnight of June 30 of any given year provided written notice is given no later than April 1 of the same year 5 Appointments The County and the Town agree to the following 6 The appointment of the County Tax Collector as the Tax Collector of the Town shall be made by the governing body of the Town in accordance with the provisions of N C Gen Stat § 105 - 349 The County Board of Commissioners by resolution shall approve such appointment The appointment and its approval and acknowledge thereof will be entered into the minutes of the governing bodies of the parties hereto 7 Appointments of all assistants , consultants , attorneys , or employees provided by the County to implement this undertaking shall be made by the appropriate County officials and shall not be subject to the approval of the Town 8 The participation of the Office of the Tax Collector of Johnston County in this undertaking , except as otherwise provided by law or this Agreement , shall be under the supervision of the Board of Commissioners of Johnston County and the County Manager , which officials shall have exclusive authority as provided by law to regulate and control the administration of said office 9 The jurisdiction , authority , rights , privileges , and immunities included coverage under the Worker’s Compensation Act which the officers , agents and employees of the County enjoy within the territory of the County shall also be enjoyed by them within the Town when they are acting pursuant to this Agreement and within the scope of their authority or in the course of their employment 16 Delinquent Tax Collection Report Tax Administrator , Pat Goddard , reported on the delinquent tax collections for the month of May She noted there were 210 garnishments , 370 bank attachments and 1 levy during the month Under the foreclosure program , the County attorney sent out 1811 demand letters , five second demand letters were sent from the outside attorney , and 15 complaints were filed A total of 43,77083 was collected Ms Goddard noted the collection percentage of 2003 taxes is at 9748 , slightly higher than the 2002 collection rate at this time last year The motor vehicle collection rate of 7994 is also a little higher than last year Collections through the NC State Income Tax Debt Setoff program amount to 93033 The Board of Equalization and Review has adjourned for the year and the tax rolls have been certified Approximately 80 citizens appealed around 160 parcels A foreclosure sale of 21 properties will be held on nd the Courthouse steps on June 22 Property owners have the right to settle these accounts up until the time of the sale Also , there is a 10 day upset period during which the owners can redeem the property 17 Public Hearing - FY 2004 - 05 County Budget Advertised The Smithfield Herald , May 21 , 2004 The Chairman opened the public hearing County Manager , Rick Hester , formally presented the proposed budget to the Board and briefly reviewed the highlights of his recommendations He noted the 125 million general fund budget keeps the tax rate at 78 The majority of the growth in expenditures are the result of a 25 million increase in debt service payments , 23 million increase in additional local school current expense appropriation , and a 400,000 increase in local medicaid match Mr Hester noted the growth in population not only affects our school system , it also affects every th aspect of county government As the 95 fastest growing county in the United States , it is important to be adequately staffed He stated he is recommending nine new positions with hire dates of October 2004 Three of the nine , two for Social Services and one for Child Support , would receive state and federal reimbursements The other six positions would be two for Sheriff’s Department , and one each for Human Resources , Inspections , Health and Communications He stated he is recommending no cost of living raises for employees , only salary increases based on performance evaluations , Only a few increases in fees are recommended a 250 fee for tattoo parlors , a 50 per lot fee for subdivision review in Environmental Health , at the same time eliminating the 150 administrative fee ; increase of the one time water supply capacity fee from 2 gpd to 250 gpd ; a 10 1000 gallon increase in the wastewater commodity surcharge ; and cost adjustments for bulk wastewater users to pay for major upgrades at the existing plant Page5694 June 7 , 2004 Continued The Manager noted that no funding is included in the proposed budget for small non - profits or recreation grants this year He also pointed out the Board has received the latest audits of the fire departments in the County and suggested the Board might want to consider this information when they look at the various requests for fire district taxes Mr Hester concluded by thanking Finance Officer , John Massey , for the long hours and hard work over the past few months in helping develop the proposed budget Sheriff Steve Bizzell stated he originally requested four new deputies The Manager has only recommended two He asked the Board to consider funding all four positions There being no further comments , the Chairman closed the public hearing Budget Work Session Scheduled The Board agreed to meet at 6 00 pm on Monday , June 14 , 2004 prior to the 7 00 regular scheduled meeting , and again following the adjournment of the regular meeting to discuss the proposed budget An additional work session was scheduled for Wednesday , June 16 , 2004 , at 6 00 pm 18 Closed Session - NCGS 143 - 31811 5 Acquisition of Real Property Upon a motion by Commissioner W Ray Woodall , seconded by Commissioner Cookie Pope and carried by unanimous vote , the Board recessed regular session to sit in closed session under NCGS 143 - 318 ll 5 Upon a motion by Commissioner W Ray Woodall , seconded by Commissioner Allen L Mims , Jr and carried by unanimous vote , the Board adjourned closed session and regular session was resumed There being no further business , Commissioner Allen L Mims , Jr moved the Board adjourn Commissioner Wade M Stewart seconded the motion , which carried by unanimous vote __________________________________________ James H Langdon , Jr , Chairman _________________________________ Joyce H Ennis , Clerk to the BoardPage