December 21, 2005 - 3:00 PM - County Board of Commissioners Meeting Minutes (Special)

10 375 Meeting of the Johnston County Board of Commissioners December 21 , 2005 Special Session The Johnston County Board of Commissioners met in special session Wednesday , December 21 , 2005 at 3 00 pm in the Commissioners Meeting Room , Johnston County Courthouse Annex , Smithfield , North Carolina The following members were present Present Cookie Pope , Chairman , Wade M Stewart , Vice Chairman , Allen L Mims , Jr , W Ray Woodall , DeVan Barbour and Tony Braswell Absent Jeffrey P Carver Also Present Rick J Hester , County Manager , April N Byrd , Clerk to the Board , John R Massey , Finance Officer , and J Mark Payne , County Attorney The Chairman called the meeting to order and the following business was transacted 1 Presentation of Letter of Conditions for Little River Water District – Phase 2 Upon a motion by Commissioner W Ray Woodall , seconded by Commissioner DeVan Barbour and carried by unanimous vote , the Board recessed regular session to sit as the Little River Water District Board Mike Harris with USDA Rural Development presented the letter of conditions for funding the second phase of construction for the Little River Water District The proposed loan and grant package would include a loan not to exceed 4,350,000 , a grant not to exceed 1,000,000 , contribution in the amount of 450,000 from Johnston County for projected upsizing cost , and contributions in the amount of 70,500 from Little River Water District Total project cost for Phase 2 is 5,870,500 He noted that interest rates would be going up January 1 , 2006 , and if the Board chose to approve the proposed funding package as presented , the County could lock in at a 425 interest rate Following discussion , Commissioner W Ray Woodall moved the Board adopt the following resolution accepting the loan and grant funds for the Little River Water District – Phase 2 and the associated letter of conditions Commissioner Allen L Mims , Jr seconded the motion , which carried by unanimous vote RESOLUTION OF THE BOARD OF COMMISSIONERS OF LITTLE RIVER WATER DISTRICT BE IT RESOLVED That the Board of Commissioners of the Little River Water District do hereby accept the conditions set forth in the Letter of Conditions dated December 21 , 2005 , the RUS Bulletin 1780 - 27 , Loan Resolution , dated December 21 , 2005 , and the RUS Bulletin 1780 - 12 , Water or Waste System Grant Agreement ; and That the Board of Commissioners will adopt an operating budget for the Little River Water District that will maintain a water use rate schedule at rates sufficient to meet all budgeted operating , replacement , and debt service expenses , and , the Little River Water District may make modifications to the rate system as long as the rate schedule remains sufficient to meet budget requirements ; and , That the Chairman and Clerk be authorized to execute all forms necessary to obtain a loan and grant from the USDA Rural Development , Rural Utility Service including , but not limited to the following forms ; FORM RD 1942 - 46 Letter of Intent to Meet Conditions RUS Bulletin 1780 - 27 Loan Resolution RUS Bulletin 1780 - 12 Water or Waste System Grant Agreement Form RD 1940 - 1 Request for Obligation of Funds Form RD 400 - 1 Equal Opportunity Agreement Form RD 400 - 4 Assurance Agreement Form RD 1910 - 11 Applicant Certification Federal Collection Policies For Consumer Or Commercial Debts Form AD 1047 Certification Regarding Debarment , Suspension , and Other Responsibility Matters - Primary Covered Transactions and , copy of AD 1048 for use with Lower Tier Covered Transactions Form AD 1049 Certification Regarding Drug - Free Workplace Requirements Grants Alternative 1 - For Grantees Other Than Individuals RD Instruction 1940 - Q Certification For Contracts , Grants and LoansPage376 December 21 , 2005 Continued That the Board of Commissioners of the Little River Water District elects to have the interest rate charged by RUS to be the lower of the rate in effect at either the time of loan approval or loan closing ; and , That if the interest rate charged by RUS should be changed between this date and the date of actual loan approval , the Chairman and Clerk be authorized to execute new forms reflecting the current interest rate and revised payments as required by RUS ; and , That this resolution becomes part of the official minutes of the Board of Commissioners of the Little River Water District meeting held on December 21 , 2005 Adopted this 21st day of December , 2005 Upon a motion by Commissioner Wade M Stewart , seconded by Commissioner DeVan Barbour and carried by unanimous vote , the Board adjourned as the Little River Water District Board and resumed regular session There being no further business , Commissioner W Ray Woodall moved the Board adjourn Commissioner Allen L Mims , Jr seconded the motion , which carried by unanimous vote ____________________________ Cookie Pope , Chairman ____________________________ April N Byrd , Clerk to the BoardPage