March 13, 2007 - 8:00 AM - County Board of Commissioners Meeting Minutes (Special)

10 137 Meeting of the Johnston County Board of Commissioners March 13 , 2007 8 00 am The Johnston County Board of Commissioners met in special session Tuesday , March 13 , 2007 at 8 00 am in the Commissioners Meeting Room , Johnston County Courthouse Annex , Smithfield , North Carolina The following members were present Present Cookie Pope , Chairman , Wade M Stewart , Vice Chairman , W Ray Woodall , DeVan Barbour and Tony Braswell Absent Allen L Mims , Jr and Jeffrey P Carver Also Present Rick J Hester , County Manager , April N Byrd , Clerk to the Board , and John R Massey , Finance Officer The Chairman called the meeting to order and the following business was transacted 1 Presentation of Letters of Conditions for O’Neals Water District – Phases I , II and III Upon a motion by Commissioner W Ray Woodall , seconded by Commissioner DeVan Barbour and carried by unanimous vote , the Board recessed regular session to sit as the O’Neals Water District Public Utilities Director Tim Broome stated the purpose of the meeting is to present Letters of Conditions for funding Phases I , II and III of the O’Neals Water District , and lease - purchase loans for seven other water districts to buy extra capacity He introduced Mike Harris with USDA Rural Development Mr Harris noted that staff is trying to get a 41250 interest rate for the projects He stated that , currently , there is enough USDA funding for Phase I , however , Phases II and III may have to be funded three to four months from now Mr Harris introduced Julia Johnson to present the Letters of Conditions for the O’Neals Water District O’Neals Water District – Phase I - Letter of Conditions Ms Johnson presented a Letter of Conditions for the O’Neals Water District - Phase I , which includes a USDA Rural Development loan not to exceed 3,303,00000 , a USDA Rural Development grant not to exceed 1,000,00000 , a County contribution of 500,200 for upsizing of lines , and contributions from the O’Neals Water District of 70,80000 for a total project cost of 4,874,00000 Commissioner W Ray Woodall moved the Board adopt the following resolution accepting the loan and grant funds for the O’Neals Water District – Phase I Commissioner DeVan Barbour seconded the motion , which carried by unanimous vote RESOLUTION OF THE BOARD OF COMMISSIONERS OF O’NEALS WATER DISTRICT PHASE I BE IT RESOLVED That the Board of Commissioners of the O’Neals Water District Phase I do hereby accept the conditions set forth in the Letter of Conditions dated March , 2007 , the RUS Bulletin 1780 - 27 , Loan Resolution , dated March , 2007 , and the RUS Bulletin 1780 - 12 , Water or Waste System Grant Agreement ; and That the Board of Commissioners will adopt an operating budget for the O’Neals Water District Phase I that will maintain a water use rate schedule at rates sufficient to meet all budgeted operating , replacement , and debt service expenses , and , the O’Neals Water District Phase I may make modifications to the rate system as long as the rate schedule remains sufficient to meet budget requirements ; and , That the Chairman and Clerk be authorized to execute all forms necessary to obtain a loan and grant from the USDA Rural Development , Rural Utility Service including , but not limited to the following forms ; Form RD 1942 - 46 Letter of Intent to Meet Conditions RUS Bulletin 1780 - 27 Loan Resolution RUS Bulletin 1780 - 12 Water or Waste System Grant Agreement Form RD 1940 - 1 Request for Obligation of Funds Form RD 400 - 1 Equal Opportunity Agreement Form RD 400 - 4 Assurance Agreement Form RD 1910 - 11 Applicant Certification Federal Collection Policies For Consumer Or Commercial DebtsPage138 March 13 , 2007 – 8 00 am Continued Form AD 1047 Certification Regarding Debarment , Suspension , and Other Responsibility Matters - Primary Covered Transactions and , copy of AD 1048 for use with Lower Tier Covered Transactions Form AD 1049 Certification Regarding Drug - Free Workplace Requirements Grants Alternative 1 - For Grantees Other Than Individuals RD Instruction 1940 - Q Certification For contracts , Grants and Loans That the Board of Commissioners of the O’Neals Water District Phase I elects to have the interest rate charged by RUS to be the lower of the rate in effect at either the time of loan approval or loan closing ; and , That if the interest rate charged by RUS should be changed between this date and the date of actual loan approval , the Chairman and Clerk be authorized to execute new forms reflecting the current interest rate and revised payments as required by RUS ; and , That this resolution becomes part of the official minutes of the Board of Commissioners of the O’Neals Water District Phase I meeting held on March 13 , 2007 O’Neals Water District – Phase II - Letter of Conditions Ms Johnson presented a Letter of Conditions for the O’Neals Water District - Phase II , which includes a USDA Rural Development loan not to exceed 2,119,00000 , a USDA Rural Development grant not to exceed 1,000,00000 , and contributions from the O’Neals Water District of 62,00000 for a total project cost of 3,181,00000 Commissioner W Ray Woodall moved the Board adopt the following resolution accepting the loan and grant funds for the O’Neals Water District – Phase II Commissioner Wade M Stewart seconded the motion , which carried by unanimous vote RESOLUTION OF THE BOARD OF COMMISSIONERS OF O’NEALS WATER DISTRICT PHASE II BE IT RESOLVED That the Board of Commissioners of the O’Neals Water District Phase II do hereby accept the conditions set forth in the Letter of Conditions dated March , 2007 , the RUS Bulletin 1780 - 27 , Loan Resolution , dated March , 2007 , and the RUS Bulletin 1780 - 12 , Water or Waste System Grant Agreement ; and That the Board of Commissioners will adopt an operating budget for the O’Neals Water District Phase II that will maintain a water use rate schedule at rates sufficient to meet all budgeted operating , replacement , and debt service expenses , and , the O’Neals Water District Phase II may make modifications to the rate system as long as the rate schedule remains sufficient to meet budget requirements ; and , That the Chairman and Clerk be authorized to execute all forms necessary to obtain a loan and grant from the USDA Rural Development , Rural Utility Service including , but not limited to the following forms ; Form RD 1942 - 46 Letter of Intent to Meet Conditions RUS Bulletin 1780 - 27 Loan Resolution RUS Bulletin 1780 - 12 Water or Waste System Grant Agreement Form RD 1940 - 1 Request for Obligation of Funds Form RD 400 - 1 Equal Opportunity Agreement Form RD 400 - 4 Assurance Agreement Form RD 1910 - 11 Applicant Certification Federal Collection Policies For Consumer Or Commercial Debts Form AD 1047 Certification Regarding Debarment , Suspension , and Other Responsibility Matters - Primary Covered Transactions and , copy of AD 1048 for use with Lower Tier Covered Transactions Form AD 1049 Certification Regarding Drug - Free Workplace Requirements Grants Alternative 1 - For Grantees Other Than Individuals RD Instruction 1940 - Q Certification For contracts , Grants and Loans That the Board of Commissioners of the O’Neals Water District Phase II elects to have the interest rate charged by RUS to be the lower of the rate in effect at either the time of loan approval or loan closing ; and , That if the interest rate charged by RUS should be changed between this date and the date of actual loan approval , the Chairman and Clerk be authorized to execute new forms reflecting the current interest rate and revised payments as required by RUS ; and , That this resolution becomes part of the official minutes of the Board of Commissioners of the O’Neals Water District Phase II meeting held on March 13 , 2007 O’Neals Water District – Phase III - Letter of ConditionsPage139 March 13 , 2007 – 8 00 am Continued Ms Johnson presented a Letter of Conditions for the O’Neals Water District - Phase III , which includes a USDA Rural Development loan not to exceed 2,557,00000 , a USDA Rural Development grant not to exceed 1,000,00000 , and contributions from the O’Neals Water District of 44,20000 for a total project cost of 3,601,20000 Commissioner W Ray Woodall moved the Board adopt the following resolution accepting the loan and grant funds for the O’Neals Water District – Phase III Commissioner Wade M Stewart seconded the motion , which carried by unanimous vote RESOLUTION OF THE BOARD OF COMMISSIONERS OF O’NEALS WATER DISTRICT PHASE III BE IT RESOLVED That the Board of Commissioners of the O’Neals Water District Phase III do hereby accept the conditions set forth in the Letter of Conditions dated March , 2007 , the RUS Bulletin 1780 - 27 , Loan Resolution , dated March , 2007 , and the RUS Bulletin 1780 - 12 , Water or Waste System Grant Agreement ; and That the Board of Commissioners will adopt an operating budget for the O’Neals Water District Phase III that will maintain a water use rate schedule at rates sufficient to meet all budgeted operating , replacement , and debt service expenses , and , the O’Neals Water District Phase III may make modifications to the rate system as long as the rate schedule remains sufficient to meet budget requirements ; and , That the Chairman and Clerk be authorized to execute all forms necessary to obtain a loan and grant from the USDA Rural Development , Rural Utility Service including , but not limited to the following forms ; Form RD 1942 - 46 Letter of Intent to Meet Conditions RUS Bulletin 1780 - 27 Loan Resolution RUS Bulletin 1780 - 12 Water or Waste System Grant Agreement Form RD 1940 - 1 Request for Obligation of Funds Form RD 400 - 1 Equal Opportunity Agreement Form RD 400 - 4 Assurance Agreement Form RD 1910 - 11 Applicant Certification Federal Collection Policies For Consumer Or Commercial Debts Form AD 1047 Certification Regarding Debarment , Suspension , and Other Responsibility Matters - Primary Covered Transactions and , copy of AD 1048 for use with Lower Tier Covered Transactions Form AD 1049 Certification Regarding Drug - Free Workplace Requirements Grants Alternative 1 - For Grantees Other Than Individuals RD Instruction 1940 - Q Certification For contracts , Grants and Loans That the Board of Commissioners of the O’Neals Water District Phase III elects to have the interest rate charged by RUS to be the lower of the rate in effect at either the time of loan approval or loan closing ; and , That if the interest rate charged by RUS should be changed between this date and the date of actual loan approval , the Chairman and Clerk be authorized to execute new forms reflecting the current interest rate and revised payments as required by RUS ; and , That this resolution becomes part of the official minutes of the Board of Commissioners of the O’Neals Water District Phase III meeting held on March 13 , 2007 Upon a motion by Commissioner W Ray Woodall , seconded by Commissioner DeVan Barbour and carried by unanimous vote , the Board adjourned as the O’Neals Water District , and regular session was resumed 2 Presentation of Letter of Conditions for Archer’s Lodge Water District Upon a motion by Commissioner W Ray Woodall , seconded by Commissioner DeVan Barbour and carried by unanimous vote , the Board recessed regular session to sit as the Archer’s Lodge Water District Mike Harris with USDA Rural Development presented a Letter of Conditions for the Archer’s Lodge Water District , which includes a Rural Development loan not to exceed 750,00000 He explained this loan and the six others to follow in today’s meeting would be for installment - purchase agreements to buy extra capacity for the districts These particular districts are the ones with robust growth , and currently use more capacity than they originally paid for To comply with requirements of the Rural Development loan , the County must establish and fund annually a debt service reserve fund for each district equal to 10 of the annual payment each year over the life of the loan until one annual installment is accumulated Mr Harris noted that , currently , installment purchase agreements for water districts are not permitted , however , local legislation has been introduced that would allow this practice Staff wishes to proceed with the presentation of the letters ofPage140 March 13 , 2007 – 8 00 am Continued conditions and Board consideration approval to lock in the interest rates , and if the legislation does not pass , revenue bonds will be used as alternative financing Commissioner Tony Braswell moved the Board adopt the following resolution accepting the loan funds for the Archer’s Lodge Water District Commissioner W Ray Woodall seconded the motion , which carried by unanimous vote RESOLUTION OF THE BOARD OF COMMISSIONERS OF ARCHER’S LODGE WATER DISTRICT BE IT RESOLVED That the Board of Commissioners of the Archer’s Lodge Water District do hereby accept the conditions set forth in the Letter of Conditions dated March 13 , 2007 , the RUS Bulletin 1780 - 27 , Loan Resolution , dated March 13 , 2007 ; and That the Board of Commissioners will adopt an operating budget for the Archer’s Lodge Water District that will maintain a water use rate schedule at rates sufficient to meet all budgeted operating , replacement , and debt service expenses , and , the Archer’s Lodge Water District may make modifications to the rate system as long as the rate schedule remains sufficient to meet budget requirements ; and , That the Chairman and Clerk be authorized to execute all forms necessary to obtain a loan from the USDA Rural Development , Rural Utility Service including , but not limited to the following forms ; Form RD 1942 - 46 Letter of Intent to Meet Conditions RUS Bulletin 1780 - 27 Loan Resolution Form RD 1940 - 1 Request for Obligation of Funds Form RD 400 - 1 Equal Opportunity Agreement Form RD 400 - 4 Assurance Agreement Form RD 1910 - 11 Applicant Certification Federal Collection Policies For Consumer Or Commercial Debts Form AD 1047 Certification Regarding Debarment , Suspension , and Other Responsibility Matters - Primary Covered Transactions and , copy of AD 1048 for use with Lower Tier Covered Transactions RD Instruction 1940 - Q Certification For contracts , Grants and Loans unnamed form Certification of Compliance That the Board of Commissioners of the Archer’s Lodge Water District elects to have the interest rate charged by RUS to be the lower of the rate in effect at either the time of loan approval or loan closing ; and , That if the interest rate charged by RUS should be changed between this date and the date of actual loan approval , the Chairman and Clerk be authorized to execute new forms reflecting the current interest rate and revised payments as required by RUS ; and , That this resolution becomes part of the official minutes of the Board of Commissioners of the Archer’s Lodge Water District meeting held on March 13 , 2007 Upon a motion by Commissioner Wade M Stewart , seconded by Commissioner W Ray Woodall and carried by unanimous vote , the Board adjourned as the Archer’s Lodge Water District , and regular session was resumed 3 Presentation of Letter of Conditions for Clayton Water District Upon a motion by Commissioner W Ray Woodall , seconded by Commissioner Wade M Stewart and carried by unanimous vote , the Board recessed regular session to sit as the Clayton Water District Mike Harris with USDA Rural Development presented a Letter of Conditions for the Clayton Water District , which includes a Rural Development loan not to exceed 250,00000 Commissioner W Ray Woodall moved the Board adopt the following resolution accepting the loan funds for the Clayton Water District Commissioner Tony Braswell seconded the motion , which carried by unanimous vote RESOLUTION OF THE BOARD OF COMMISSIONERS OF CLAYTON WATER DISTRICT BE IT RESOLVED That the Board of Commissioners of the Clayton Water District do hereby accept the conditions set forth in the Letter of Conditions dated March 13 , 2007 , the RUS Bulletin 1780 - 27 , Loan Resolution , dated March 13 , 2007 ; and That the Board of Commissioners will adopt an operating budget for the Clayton Water District that will maintain a water use rate schedule at rates sufficient to meet all budgeted operating , replacement , and debt service expenses , and , thePagePage pageNumber5141 March 13 , 2007 – 8 00 am Continued Clayton Water District may make modifications to the rate system as long as the rate schedule remains sufficient to meet budget requirements ; and , That the Chairman and Clerk be authorized to execute all forms necessary to obtain a loan from the USDA Rural Development , Rural Utility Service including , but not limited to the following forms ; Form RD 1942 - 46 Letter of Intent to Meet Conditions RUS Bulletin 1780 - 27 Loan Resolution Form RD 1940 - 1 Request for Obligation of Funds Form RD 400 - 1 Equal Opportunity Agreement Form RD 400 - 4 Assurance Agreement Form RD 1910 - 11 Applicant Certification Federal Collection Policies For Consumer Or Commercial Debts Form AD 1047 Certification Regarding Debarment , Suspension , and Other Responsibility Matters - Primary Covered Transactions and , copy of AD 1048 for use with Lower Tier Covered Transactions RD Instruction 1940 - Q Certification For contracts , Grants and Loans unnamed form Certification of Compliance That the Board of Commissioners of the Clayton Water District elects to have the interest rate charged by RUS to be the lower of the rate in effect at either the time of loan approval or loan closing ; and , That if the interest rate charged by RUS should be changed between this date and the date of actual loan approval , the Chairman and Clerk be authorized to execute new forms reflecting the current interest rate and revised payments as required by RUS ; and , That this resolution becomes part of the official minutes of the Board of Commissioners of the Clayton Water District meeting held on March 13 , 2007 Upon a motion by Commissioner W Ray Woodall , seconded by Commissioner DeVan Barbour and carried by unanimous vote , the Board adjourned as the Clayton Water District , and regular session was resumed 4 Presentation of Letter of Conditions for Cleveland Water District Upon a motion by Commissioner W Ray Woodall , seconded by Commissioner DeVan Barbour and carried by unanimous vote , the Board recessed regular session to sit as the Cleveland Water District Mike Harris with USDA Rural Development presented a Letter of Conditions for the Cleveland Water District , which includes a Rural Development loan not to exceed 3,750,00000 Commissioner W Ray Woodall moved the Board adopt the following resolution accepting the loan funds for the Cleveland Water District Commissioner Wade M Stewart seconded the motion , which carried by unanimous vote RESOLUTION OF THE BOARD OF COMMISSIONERS OF CLEVELAND WATER DISTRICT BE IT RESOLVED That the Board of Commissioners of the Cleveland Water District do hereby accept the conditions set forth in the Letter of Conditions dated March 13 , 2007 , the RUS Bulletin 1780 - 27 , Loan Resolution , dated March 13 , 2007 ; and That the Board of Commissioners will adopt an operating budget for the Cleveland Water District that will maintain a water use rate schedule at rates sufficient to meet all budgeted operating , replacement , and debt service expenses , and , the Cleveland Water District may make modifications to the rate system as long as the rate schedule remains sufficient to meet budget requirements ; and , That the Chairman and Clerk be authorized to execute all forms necessary to obtain a loan from the USDA Rural Development , Rural Utility Service including , but not limited to the following forms ; Form RD 1942 - 46 Letter of Intent to Meet Conditions RUS Bulletin 1780 - 27 Loan Resolution Form RD 1940 - 1 Request for Obligation of Funds Form RD 400 - 1 Equal Opportunity Agreement Form RD 400 - 4 Assurance Agreement Form RD 1910 - 11 Applicant Certification Federal Collection Policies For Consumer Or Commercial Debts Form AD 1047 Certification Regarding Debarment , Suspension , and Other Responsibility Matters - Primary Covered Transactions and , copy of AD 1048 for use with Lower Tier Covered Transactions RD Instruction 1940 - Q Certification For contracts , Grants and Loans unnamed form Certification of CompliancePagePage pageNumber6142 March 13 , 2007 – 8 00 am Continued That the Board of Commissioners of the Cleveland Water District elects to have the interest rate charged by RUS to be the lower of the rate in effect at either the time of loan approval or loan closing ; and , That if the interest rate charged by RUS should be changed between this date and the date of actual loan approval , the Chairman and Clerk be authorized to execute new forms reflecting the current interest rate and revised payments as required by RUS ; and , That this resolution becomes part of the official minutes of the Board of Commissioners of the Cleveland Water District meeting held on March 13 , 2007 Upon a motion by Commissioner Tony Braswell , seconded by Commissioner W Ray Woodall and carried by unanimous vote , the Board adjourned as the Cleveland Water District , and regular session was resumed 5 Presentation of Letter of Conditions for Hopewell - Pisgah Water District Upon a motion by Commissioner DeVan Barbour , seconded by Commissioner W Ray Woodall and carried by unanimous vote , the Board recessed regular session to sit as the Hopewell - Pisgah Water District Mike Harris with USDA Rural Development presented a Letter of Conditions for the Hopewell - Pisgah Water District , which includes a Rural Development loan not to exceed 625,00000 Commissioner W Ray Woodall moved the Board adopt the following resolution accepting the loan funds for the Hopewell - Pisgah Water District Commissioner Wade M Stewart seconded the motion , which carried by unanimous vote RESOLUTION OF THE BOARD OF COMMISSIONERS OF HOPEWELL - PISGAH WATER DISTRICT BE IT RESOLVED That the Board of Commissioners of the Hopewell - Pisgah Water District do hereby accept the conditions set forth in the Letter of Conditions dated March 13 , 2007 , the RUS Bulletin 1780 - 27 , Loan Resolution , dated March 13 , 2007 ; and That the Board of Commissioners will adopt an operating budget for the Hopewell - Pisgah Water District that will maintain a water use rate schedule at rates sufficient to meet all budgeted operating , replacement , and debt service expenses , and , the Hopewell - Pisgah Water District may make modifications to the rate system as long as the rate schedule remains sufficient to meet budget requirements ; and , That the Chairman and Clerk be authorized to execute all forms necessary to obtain a loan from the USDA Rural Development , Rural Utility Service including , but not limited to the following forms ; Form RD 1942 - 46 Letter of Intent to Meet Conditions RUS Bulletin 1780 - 27 Loan Resolution Form RD 1940 - 1 Request for Obligation of Funds Form RD 400 - 1 Equal Opportunity Agreement Form RD 400 - 4 Assurance Agreement Form RD 1910 - 11 Applicant Certification Federal Collection Policies For Consumer Or Commercial Debts Form AD 1047 Certification Regarding Debarment , Suspension , and Other Responsibility Matters - Primary Covered Transactions and , copy of AD 1048 for use with Lower Tier Covered Transactions RD Instruction 1940 - Q Certification For contracts , Grants and Loans unnamed form Certification of Compliance That the Board of Commissioners of the Hopewell - Pisgah Water District elects to have the interest rate charged by RUS to be the lower of the rate in effect at either the time of loan approval or loan closing ; and , That if the interest rate charged by RUS should be changed between this date and the date of actual loan approval , the Chairman and Clerk be authorized to execute new forms reflecting the current interest rate and revised payments as required by RUS ; and , That this resolution becomes part of the official minutes of the Board of Commissioners of the Hopewell - Pisgah Water District meeting held on March 13 , 2007 Upon a motion by Commissioner W Ray Woodall , seconded by Commissioner Wade M Stewart and carried by unanimous vote , the Board adjourned as the Hopewell - Pisgah Water District , and regular session was resumed 6 Presentation of Letter of Conditions for Little Creek Water DistrictPagePage pageNumber7143 March 13 , 2007 – 8 00 am Continued Upon a motion by Commissioner Tony Braswell , seconded by Commissioner W Ray Woodall and carried by unanimous vote , the Board recessed regular session to sit as the Little Creek Water District Mike Harris with USDA Rural Development presented a Letter of Conditions for the Little Creek Water District , which includes a Rural Development loan not to exceed 625,00000 Commissioner Tony Braswell moved the Board adopt the following resolution accepting the loan funds for the Little Creek Water District Commissioner W Ray Woodall seconded the motion , which carried by unanimous vote RESOLUTION OF THE BOARD OF COMMISSIONERS OF LITTLE CREEK WATER DISTRICT BE IT RESOLVED That the Board of Commissioners of the Little Creek Water District do hereby accept the conditions set forth in the Letter of Conditions dated March 13 , 2007 , the RUS Bulletin 1780 - 27 , Loan Resolution , dated March 13 , 2007 ; and That the Board of Commissioners will adopt an operating budget for the Little Creek Water District that will maintain a water use rate schedule at rates sufficient to meet all budgeted operating , replacement , and debt service expenses , and , the Little Creek Water District may make modifications to the rate system as long as the rate schedule remains sufficient to meet budget requirements ; and , That the Chairman and Clerk be authorized to execute all forms necessary to obtain a loan from the USDA Rural Development , Rural Utility Service including , but not limited to the following forms ; Form RD 1942 - 46 Letter of Intent to Meet Conditions RUS Bulletin 1780 - 27 Loan Resolution Form RD 1940 - 1 Request for Obligation of Funds Form RD 400 - 1 Equal Opportunity Agreement Form RD 400 - 4 Assurance Agreement Form RD 1910 - 11 Applicant Certification Federal Collection Policies For Consumer Or Commercial Debts Form AD 1047 Certification Regarding Debarment , Suspension , and Other Responsibility Matters - Primary Covered Transactions and , copy of AD 1048 for use with Lower Tier Covered Transactions RD Instruction 1940 - Q Certification For contracts , Grants and Loans unnamed form Certification of Compliance That the Board of Commissioners of the Little Creek Water District elects to have the interest rate charged by RUS to be the lower of the rate in effect at either the time of loan approval or loan closing ; and , That if the interest rate charged by RUS should be changed between this date and the date of actual loan approval , the Chairman and Clerk be authorized to execute new forms reflecting the current interest rate and revised payments as required by RUS ; and , That this resolution becomes part of the official minutes of the Board of Commissioners of the Little Creek Water District meeting held on March 13 , 2007 Upon a motion by Commissioner W Ray Woodall , seconded by Commissioner Tony Braswell and carried by unanimous vote , the Board adjourned as the Little Creek Water District , and regular session was resumed 7 Presentation of Letter of Conditions for McGee’s Crossroads Water District Upon a motion by Commissioner W Ray Woodall , seconded by Commissioner Tony Braswell and carried by unanimous vote , the Board recessed regular session to sit as the McGee’s Crossroads Water District Mike Harris with USDA Rural Development presented a Letter of Conditions for the McGee’s Crossroads Water District , which includes a Rural Development loan not to exceed 1,750,00000 Commissioner W Ray Woodall moved the Board adopt the following resolution accepting the loan funds for the McGee’s Crossroads Water District Commissioner Wade M Stewart seconded the motion , which carried by unanimous vote RESOLUTION OF THE BOARD OF COMMISSIONERS OF MCGEE’S CROSSROADS WATER DISTRICT BE IT RESOLVED PagePage pageNumber8144 March 13 , 2007 – 8 00 am Continued That the Board of Commissioners of the McGee’s Crossroads Water District do hereby accept the conditions set forth in the Letter of Conditions dated March 13 , 2007 , the RUS Bulletin 1780 - 27 , Loan Resolution , dated March 13 , 2007 ; and That the Board of Commissioners will adopt an operating budget for the McGee’s Crossroads Water District that will maintain a water use rate schedule at rates sufficient to meet all budgeted operating , replacement , and debt service expenses , and , the McGee’s Crossroads Water District may make modifications to the rate system as long as the rate schedule remains sufficient to meet budget requirements ; and , That the Chairman and Clerk be authorized to execute all forms necessary to obtain a loan from the USDA Rural Development , Rural Utility Service including , but not limited to the following forms ; Form RD 1942 - 46 Letter of Intent to Meet Conditions RUS Bulletin 1780 - 27 Loan Resolution Form RD 1940 - 1 Request for Obligation of Funds Form RD 400 - 1 Equal Opportunity Agreement Form RD 400 - 4 Assurance Agreement Form RD 1910 - 11 Applicant Certification Federal Collection Policies For Consumer Or Commercial Debts Form AD 1047 Certification Regarding Debarment , Suspension , and Other Responsibility Matters - Primary Covered Transactions and , copy of AD 1048 for use with Lower Tier Covered Transactions RD Instruction 1940 - Q Certification For contracts , Grants and Loans unnamed form Certification of Compliance That the Board of Commissioners of the McGee’s Crossroads Water District elects to have the interest rate charged by RUS to be the lower of the rate in effect at either the time of loan approval or loan closing ; and , That if the interest rate charged by RUS should be changed between this date and the date of actual loan approval , the Chairman and Clerk be authorized to execute new forms reflecting the current interest rate and revised payments as required by RUS ; and , That this resolution becomes part of the official minutes of the Board of Commissioners of the McGee’s Crossroads Water District meeting held on March 13 , 2007 Upon a motion by Commissioner W Ray Woodall , seconded by Commissioner DeVan Barbour and carried by unanimous vote , the Board adjourned as the McGee’s Crossroads Water District , and regular session was resumed 8 Presentation of Letter of Conditions for Wilson’s Mills Water District Upon a motion by Commissioner W Ray Woodall , seconded by Commissioner Tony Braswell and carried by unanimous vote , the Board recessed regular session to sit as the Wilson’s Mills Water District Mike Harris with USDA Rural Development presented a Letter of Conditions for the Wilson’s Mills Water District , which includes a Rural Development loan not to exceed 500,00000 Commissioner W Ray Woodall moved the Board adopt the following resolution accepting the loan funds for the Wilson’s Mills Water District Commissioner Tony Braswell seconded the motion , which carried by unanimous vote RESOLUTION OF THE BOARD OF COMMISSIONERS OF WILSON’S MILLS WATER DISTRICT BE IT RESOLVED That the Board of Commissioners of the Wilson’s Mills Water District do hereby accept the conditions set forth in the Letter of Conditions dated March 13 , 2007 , the RUS Bulletin 1780 - 27 , Loan Resolution , dated March 13 , 2007 ; and That the Board of Commissioners will adopt an operating budget for the Wilson’s Mills Water District that will maintain a water use rate schedule at rates sufficient to meet all budgeted operating , replacement , and debt service expenses , and , the Wilson’s Mills Water District may make modifications to the rate system as long as the rate schedule remains sufficient to meet budget requirements ; and , That the Chairman and Clerk be authorized to execute all forms necessary to obtain a loan from the USDA Rural Development , Rural Utility Service including , but not limited to the following forms ; Form RD 1942 - 46 Letter of Intent to Meet Conditions RUS Bulletin 1780 - 27 Loan Resolution Form RD 1940 - 1 Request for Obligation of Funds Form RD 400 - 1 Equal Opportunity Agreement Form RD 400 - 4 Assurance AgreementPagePage pageNumber9145 March 13 , 2007 – 8 00 am Continued Form RD 1910 - 11 Applicant Certification Federal Collection Policies For Consumer Or Commercial Debts Form AD 1047 Certification Regarding Debarment , Suspension , and Other Responsibility Matters - Primary Covered Transactions and , copy of AD 1048 for use with Lower Tier Covered Transactions RD Instruction 1940 - Q Certification For contracts , Grants and Loans unnamed form Certification of Compliance That the Board of Commissioners of the Wilson’s Mills Water District elects to have the interest rate charged by RUS to be the lower of the rate in effect at either the time of loan approval or loan closing ; and , That if the interest rate charged by RUS should be changed between this date and the date of actual loan approval , the Chairman and Clerk be authorized to execute new forms reflecting the current interest rate and revised payments as required by RUS ; and , That this resolution becomes part of the official minutes of the Board of Commissioners of the Wilson’s Mills Water District meeting held on March 13 , 2007 Upon a motion by Commissioner W Ray Woodall , seconded by Commissioner Tony Braswell and carried by unanimous vote , the Board adjourned as the Wilson’s Mills Water District , and regular session was resumed 9 Recognition of Clerk County Manager Rick Hester noted that it was Clerk April Byrd’s last board meeting Mr Hester and Chairman Cookie Pope complimented Ms Byrd for a job well done , and thanked her for serving as Clerk for the th past two years Ms Byrd’s last day as Clerk will be March 30 There being no further business , Commissioner Tony Braswell moved the Board adjourn Commissioner W Ray Woodall seconded the motion , which carried by unanimous vote The meeting adjourned at 8 32 am ____________________________ Cookie Pope , Chairman ____________________________ April N Byrd , Clerk to the BoardPage