December 1, 2008 - 10:00 AM - County Board of Commissioners Meeting Minutes

10 125 Meeting of the Johnston County Board of Commissioners December 1 , 2008 10 00 am The Johnston County Board of Commissioners met in regular session Monday , December 1 , 2008 at 10 00 am in the Commissioners Meeting Room , Johnston County Courthouse Annex , Smithfield , North Carolina The following members were present Present Cookie Pope , Wade M Stewart , Allen L Mims , Jr , Jeffrey P Carver , W Ray Woodall , DeVan Barbour and Tony Braswell Absent None Also Present Rick J Hester , County Manager , Paula G Woodard , Clerk to the Board , John R Massey , Finance Officer , J Mark Payne , County Attorney , and Melissa A Daughtry , Paralegal Deputy Clerk Chairman Cookie Pope called the meeting to order at 10 00 am Commissioner DeVan Barbour led those in attendance in the pledge of allegiance to the American flag Commissioner W Ray Woodall opened the meeting with a prayer 1 Approval Discussion of Agenda Upon a motion by Commissioner W Ray Woodall , seconded by Commissioner DeVan Barbour , and carried by unanimous vote , the Board approved the agenda as presented 2 Consent Agenda Items Upon a motion by Commissioner DeVan Barbour , seconded by Commissioner W Ray Woodall , and carried by unanimous vote , the Board approved the consent agenda items as follows A Approval of Minutes – November 3 , 2008 10 00 am and 6 00 pm B Department of Transportation – Additions to System The Board concurred with the Department of Transportation’s recommendation to add the following roads to the State Maintained System Oak Run Drive , Winding Oak Way , Willow Oak Trail , English Oak Lane , and Tall Oak Court – Hunter’s Mill Subdivision formerly Twisted Oaks Phase IV – Cleveland Township Bridle Drive , Halter Court , and Lasso Court – Fairington Subdivision – Pleasant Grove Township C Adoption of Schedule of Regular Board Meetings for 2009 JOHNSTON COUNTY BOARD OF COMMISSIONERS 2009 SCHEDULE OF REGULAR BOARD MEETINGS Meeting Place - Johnston County Courthouse Annex Commissioners Room , Smithfield , North Carolina January Monday , January 5 , 2009 10 00 am Monday , January 5 , 2009 6 00 pm February Monday , February 2 , 2009 10 00 am Monday , February 2 , 2009 6 00 pm March Monday , March 2 , 2009 10 00 am Monday , March 2 , 2009 6 00 pm April Monday , April 6 , 2009 10 00 am Monday , April 6 , 2009 6 00 pm May Monday , May 4 , 2009 10 00 am Monday , May 4 , 2009 6 00 pm Page126 December 1 , 2008 – 10 00 am Continued June Monday , June 1 , 2009 10 00 am Monday , June 1 , 2009 6 00 pm July Monday , July 6 , 2009 10 00 am Monday , July 6 , 2009 6 00 pm August Monday , August 3 , 2009 10 00 am Monday , August 3 , 2009 6 00 pm September Tuesday , September 8 , 2009 10 00 am Tuesday , September 8 , 2009 6 00 pm October Monday , October 5 , 2009 10 00 am Monday , October 5 , 2009 6 00 pm November Monday , November 2 , 2009 10 00 am Monday , November 2 , 2009 6 00 pm December Monday , December 7 , 2009 10 00 am Monday , December 7 , 2009 6 00 pm D Approval of Public Officials ’ Bonds for the County Johnston County Bonds for Public Officials Position Official Name Amount of Policy Number Effective Date Bond Tax Administrator Pat Goddard 100,000 2965516 03 12 08 - - 03 12 09 Social Services Director Earl Marett 55,000 2463590 08 31 08 - - 08 31 09 Sheriff Steve Bizzell 55,000 96569 12 07 06 - - 12 07 10 Register of Deeds Craig Olive 60,000 2647210 12 01 08 - - 12 01 09 Blanket Bond All employees 50,000 2244175 12 01 06 - - 12 01 10 County Manager Rick J Hester 500,000 2244175 12 01 06 - - 12 01 10 Clerk to the Board Paula Woodard 500,000 2244175 12 01 06 - - 12 01 10 Finance Officer John R Massey 500,000 2244175 12 01 06 - - 12 01 10 Asst Finance Officer Tyson Radford 500,000 2244175 12 01 06 - - 12 01 10 Economic Dev Director Michael de Sherbinin 500,000 2244175 12 01 06 - - 12 01 10 E Adoption of Johnston County Records Management and Retention Policy Johnston County Records Management and Retention Policy Johnston County adopts the current addition of the Records Retention and Disposition Schedule of the State of North Carolina except for those more stringent exceptions and changes set out herein E - Mails and Other Electronic Data Electronic data , such as e - mails , are generally considered public records and should be treated in the same way as written documents Some electronic data , especially certain e - mails , do not have any long term value and therefore , do not fall within the category of public records For example , an e - mail suggesting a meeting for 9 00 am the following morning has no value the following afternoon and therefore may be deleted in the same way that a handwritten note with the same information could be discarded Please be advised that e - mail records and data are not personal but are property of Johnston County and backup documents may also be considered public records Record Retention Policy All Johnston County records must be maintained for a period of five 5 years unless it is a record set out in the exceptions listed below Please note that these records may be maintained in either electronic or paper version It should be noted that all building inspection department records shall be maintained for a period of at least six 6 years Many tax records must be maintained for a period of ten 10 years Records that otherwise may be disposed of consistent with this schedule but which have an unusual and significant historical value should be maintained permanently No record involved in pending audits and or legal proceedings may be destroyed until no longer needed for the audit and or legal proceedings Records should be protected upon receipt of sufficient and adequate written notice of pending action [ Note Any records destroyed consistent with the State’s Records Retention and Disposition Schedule set sooner than the time frame set out here within shall not be deemed a violation of the Public Records Act ] All non - permanent records may be kept in any format , paper or electronic , and therefore , paper documents may be destroyed when secured electronic copies are available Permanent documents are those documents of significant , historical and legal significance that are required to be maintained permanently [ See NC Gen Stat § 121 - 5 ] PermanentPage127 December 1 , 2008 – 10 00 am Continued records must include a paper or microfilmed duplicate This requirement only applies to “ permanent records ” ; all other records may be in any form , including electronically scanned For Johnston County Government , this list includes minutes of governing boards such as Johnston County Board of Commissioners minutes , court records , certain tax records and those documents retained by the Register of Deeds office The list of governing board minutes which are deemed “ permanent ” are set out below Files which pertain to active or ongoing matters should be retained until no longer deemed active ; the disposal policy for these records run from such time as the record is deemed inactive [ Note Documents retained by the Register of Deeds office are subject to specific and detailed statutory requirements and are not included within the scope of this policy Veterans Records , such as case management records , benefit applications and eligibility records , tend to remain active until the applicant and or veteran is deceased ] EXCEPTIONS Governing Boards - Minutes Retention Schedule ? Permanent Records ; retained Alcoholic Beverage Control Board records must include a paper or ? Bentonville Community Building Board of Trustees microfilm version ? Board of Equalization and Review ? Economic Development Commission ? Industrial Facility Pollution Control Financial Authority ? JC Criminal Justice Partnership Advisory Board ? JC Emergency Medical Services Advisory Committee ? JC Livestock Arena management Board ? JC Emergency Food and Shelter Board ? JC Airport Authority ? JC Area Mental Health Board ? JC Board of Adjustments ? JC Board of Health ? JC Heritage Commission ? JC Planning Board ? Juvenile Crime Prevention Council ? Local Emergency Planning Commission SARA ? Moccasin Creek Service District Board ? Nursing Home Adult Care Home Community Advisory Board ? Pleasant Grove Community Building Board of Trustees ? Research and Training Zone Advisory Committee ? Veterans Services Advisory Board ? Voluntary Agricultural District Advisory Board General Exceptions for All Departments Type of Document Retention Schedule ? Performance Audit Reports Permanent Records ; retained records must include a paper or microfilm version ? Grant Contract Appeals Records 10 years ? Escheats and Unclaimed Property Files 10 years ? Financial Audits 10 years ? Personnel Timesheets Attendance Records 30 years ? Tax Withholding Files 30 years ? Blueprints for Government Structures Life of the Structure ? Dangerous Animal Records 10 years or until animals death Page128 December 1 , 2008 – 10 00 am Continued ? Ambulance Call Reports ACR Patient Care Reports PCR 11 years [ Emergency Management Records ] ? Fire Investigation Records 10 years ? Employee Exposure to Hazardous Medical Substances Records 40 years eg Asbestos exposure ? Official Personnel Record 30 years ? Material Safety Data Sheets MSDS 30 years ? Solid Waste Management Violations 7 years ? Agricultural , Horticultural and Forestland Deferred Taxes 10 years or two revaluations cycles , whichever occurs first ? Valuation of Property owned by Railroads , Public Utilities , etc 10 years or two revaluations cycles , whichever occurs first ? Real Property Records Uniformed Property Records , paper and 10 years or two revaluations electronic cycles , whichever occurs first ? Reports by Multi - County Business Taxpayer Files 10 years or two revaluations cycles , whichever occurs first ? Reports by Trailer Parks , Marinas & Aircraft Facilities Files 10 years or two revaluations cycles , whichever occurs first ? Reports of Persons Having Custody of Tangible Property of 10 years or two revaluations Others cycles , whichever occurs first ? Reports to the Department of Administration on Property Listed 10 years or two revaluations in Name of Unknown Owner Files cycles , whichever occurs first ? Revaluation Records 10 years or two revaluations cycles , whichever occurs first ? Special Assessment Records 10 years or two revaluations cycles , whichever occurs first ? Tax Abstract List 10 years or two revaluations cycles , whichever occurs first ? Uniformed Schedule of Values , Standards and Rules 10 years or two revaluations cycles , whichever occurs first ? Aerial Survey Photographs & Maps Destroy upon State Archives approval ? GIS Real Property Records 10 years or two revaluations cycles , whichever occurs first ? Real Property Parcel Records 10 years or two revaluations cycles , whichever occurs first ? Motor Vehicle Scrolls and Books 10 years ? Tax Abstracts and List for Motor Vehicles 10 years or two revaluations cycles , whichever occurs first Health Department Records Many Health Department Records must be forwarded to various State and Federal agencies such as the CDC or NCDHHS Please be mindful of when and what information must be transferred to these State and Federal agencies Type of Document Retention Schedule ? Health Board Minutes Permanent Records ; retained records must include a paper or microfilm versionPagePage pageNumber5129 December 1 , 2008 – 10 00 am Continued ? Regulations and Ordinances Permanent Records ; retained records must include a paper or microfilm version ? Public Hearing Minutes Permanent Records ; retained records must include a paper or microfilm version ? Public Bids for Purchase of Products and Services 6 years ? Offline Storage Library Control Records Records Must be maintained concerning the control , location , maintenance and disposition permanently in any form , of offline storage media including electronic ? Records Management Files All documentation regarding the Must be maintained disposition of records permanently in any form , including electronic ? Insurance Policies 6 years ? HIPPA Records including all protected Health information 6 years records ? Home Health Advisory Board Minutes Permanent Records ; retained records must include a paper or microfilm version ? Dental Patient Records 10 years ? Immunization Records which have not been forwarded to 10 years after last date NC Immunization Registry of service ? Maternal Health Records Until child reaches the age of 28 and has not received services in last 10 years which ever comes later ? Abortion Records 10 years ? Patient Clinical Records including STD HIV AIDS records 10 years ? Tuberculosis Records Life of the Patient plus 10 years from date of last service ? X - Ray and Other Digital Radiology Imagery 10 years from date of last service Johnston County Mental Health Department All Local Management Entities LMEs including Johnston County Mental Health must comply with the “ Records Management and Documentation Manual for Providers of Publicly Funded MA DD SA Services ” published by the North Carolina Department of Health and Human Services As with the Health Department , the Mental Health Department has requirements as to confidentiality records and reporting requirements to State and Federal agencies Mental Health personnel should be cognizant of these responsibilities and should contact the County Attorney’s office should any question arise as to the release of information or requirements to forward information to another State or Federal entity or questions regarding retention and disposition Type of Document Retention Schedule ? Johnston County Board of Mental Health Minutes Permanent Records ; retained records must include a paper or microfilm versionPagePage pageNumber6130 December 1 , 2008 – 10 00 am Continued ? Client Records Regarding Minors Minor Clients who are no 12 years after the Minor reaches longer receiving services the age of majority ? Administration Records Retained in the Office Permanent Records ; retained records must include a paper or microfilm version ? Death Registers Permanent Records ; retained records must include a paper or microfilm version Note All records for Minors should be considered active until the Minor reaches the age of majority Department of Social Services Type of Document Retention Schedule ? Johnston County Social Services Board Minutes Permanent Records ; retained records must include a paper or microfilm version ? Ordinances and Regulations Permanent Records ; retained records must include a paper or microfilm version ? Public Hearing Records Permanent Records ; retained records must include a paper or microfilm version ? Adoption Case Files Permanent Records ; retained records must include a paper or microfilm version ? Foster Home Facility and Recruitment Records Permanent Records ; retained records must include a paper or microfilm version Disposition All confidential or sensitive records should be destroyed through shredding Other records may be destroyed in any effective manner st Adopted by the Board of Commissioners this the 1 day of December , 2008 F Refund of Excise Tax The Board approved a request for a refund of overpayment of revenue stamps from Attorney Joseph A Calder in the amount of 55800 from a transaction wherein the property was located in Wake County and the deed and excise tax was incorrectly recorded and paid in Johnston County ; the deed has been properly recorded in Wake County G Tax Releases & Refunds – 10 16 2008 – 11 15 2008 Motor Vehicle Release Refund Report Year Bill # Acct # Name Tran Type Paid 2008 0810 - 831832 0807 - 949822 ROHLEDER , DONALD HARRY Release 12745 2008 0810 - 840400 0807 - 946766 KETCHIE , RICHARD LLOYD Release 26855 2008 0810 - 837689 0807 - 945419 HOFFMAN , WILLIAM KYLE Release 19080 2008 0808 - 814444 0805 - 918511 SARDIS BAPTIST CHURCH Release 15003 2008 0810 - 841490 0807 - 946661 ELLIOTT , TINA MICHELLE Release 10300 2008 0809 - 824635 0806 - 923942 NORDAN , JR , JACKIE BENTON Release 12074 2008 0810 - 839351 0807 - 939943 DISHMAN , GARY WAYNE Release 13023 2008 0807 - 795674 0804 - 902286 ROBERTS , DAVID VERNON Release 17501 2008 0810 - 832692 0807 - 938672 CHAMPION , CHRISTOPHER JAMES Release 12169 2008 0810 - 843535 0806 - 950413 ALFORD , DALE RALPH Release 16773 2007 0806 - 789193 0803 - 884772 TRANS LEASE INC Overpayment 14809 2008 0810 - 844088 0807 - 949133 COUNTRY CLEAN INC Release 19361 2008 0810 - 834020 0807 - 949496 MISH , BRANDON DEVAUGHAN Release 41235 PagePage pageNumber7131 December 1 , 2008 – 10 00 am Continued 2008 0809 - 820101 0806 - 928255 MISH , BRANDON DEVAUGHAN Release 12116 2008 0810 - 839223 0807 - 947894 STRICKLAND , GEORGE ROBERT Release 56852 2008 0808 - 807026 0805 - 916028 TERRY , KATHERINE ANN Overpayment 11281 2008 0810 - 843107 0807 - 946262 BUFFKIN , DENISE HILL Release 19319 2008 0807 - 802581 0804 - 902648 RAMBEAUT , AMANDA ADAIR Tag Surrender 10284 2008 0810 - 837038 0807 - 943531 SPRISTER , TODD CHRISTIAN Release 10634 2008 0808 - 805963 0805 - 915109 LOWRY , JANET EDWARDS Release 17489 2008 0810 - 837820 0807 - 945764 MARTIN RENOVATIONS INC Release 25739 2008 0810 - 837821 0807 - 948148 MARTIN RENOVATIONS INC Release 25739 2008 0810 - 836157 0807 - 942408 WHITLEY , DOMONIC DOMAINE Release 10570 2008 0810 - 836158 0807 - 949505 WHITLEY , SHAUNA RENEE Release 11308 2008 0809 - 826156 0806 - 927538 EDWARDS , RALPH LEE Release 17145 2008 0810 - 842069 0807 - 938689 MUKAMAL , JEFFREY SHLOMO Release 32575 2008 0809 - 820273 0806 - 935125 PANTER , SKYLAR DAN Release 18524 2008 0810 - 836732 0807 - 949886 LEDET , NICOLE ALISON Release 23109 2008 0808 - 807567 0805 - 912587 CAPPS PLUMBING CO INC Overpayment 11413 2008 0808 - 809602 0805 - 916184 GLESBY MARKS LTD Release 21571 2008 0807 - 797878 0804 - 900161 CONTRERAS , ERNESTO J CORONA Overpayment 10054 2006 0705 - 615501 0702 - 687012 ATTIA - HANNA , RAAFAT ISMAIL Overpayment 21871 2007 0802 - 729548 0711 - 813576 NOLES , CHRISTOPHER SCOTT Overpayment 14707 2007 0707 - 639631 0704 - 715519 MATTHEW , NEIL IVOR Release 19499 2007 0802 - 738698 0711 - 806635 JOHNSON , NAOMI ALVERSON Overpayment 11171 2008 0810 - 843608 0807 - 946946 DENTON , CHARLES SANFORD Release 17776 2008 0810 - 844343 0807 - 946946 DENTON , CHARLES SANFORD Release 16570 2008 0810 - 836469 0807 - 948706 ESGUERRA , MOICES MARTINEZ Release 12693 2008 0807 - 795736 0804 - 900955 SPELL , SUSAN GAIL Overpayment 20760 2008 0810 - 840453 0807 - 946128 LUNGER , COLLEEN MARIE Overpayment 12574 2008 0809 - 826479 0806 - 924406 LUNGER , JR , KENNETH LEE Overpayment 16107 2008 0809 - 826381 0806 - 923756 JESSUP , RAYLENE GAIL Release 17754 2007 0711 - 703537 0708 - 770376 BURNS , SHAWN PATRICK Overpayment 16700 2008 0807 - 791045 0804 - 894058 THOMAS , AMBER LUCAS Overpayment 16030 2008 0810 - 837111 0807 - 943148 VAN KOOTS , ALBERT Release 21527 2007 0804 - 759838 0801 - 836298 BLOCK , MARSHA MICHELLE Overpayment 11162 2007 0803 - 740468 0712 - 823432 REGIONS BANK Overpayment 77230 2007 0806 - 786012 0803 - 888424 VAUL TRUST Tag Surrender 14356 2008 0810 - 837193 0807 - 950564 WINKLE , MATTHEW HAROLD Release 17185 2008 0810 - 836696 0807 - 947308 KENNEDY , BRION THOMAS Release 20983 2007 0712 - 716647 0709 - 788497 DCFS TRUST Tag Surrender 11201 2008 0810 - 843350 0807 - 950111 POTTER , MICHAEL WAYNE Release 18163 2008 0810 - 840142 0807 - 949194 EVANS , SUZANNE ROBIN Release 11343 2007 0805 - 772483 0802 - 873341 95 AND 95 INC Tag Surrender 13014 2008 0810 - 843087 0807 - 945634 BORTNER , LEANNE MAREE Release 10898 2008 0808 - 809042 0805 - 918190 SAVCHENKO , HOPE ROBINSON Release 33751 2007 0806 - 780430 0803 - 886770 BELAVICH , VICTORIA VONN Overpayment 10607 2007 0806 - 782049 0803 - 881872 PHILLIPS , KEVIN SULLIVAN Overpayment 10804 2008 0811 - 857193 0808 - 964031 OBERRY , TRACY DIANNE Release 20057 2008 0810 - 831086 0807 - 947850 BICKEL , JR , WILLIAM GEORGE Release 19846 2008 0810 - 842279 0807 - 947574 RICARD , KEVIN ARTHUR Release 21654 2008 0811 - 847365 0808 - 960052 JACKSON , TERRANCE JERMYNE Release 38661 2008 0811 - 845866 0808 - 954581 STEPHENS , APRIL COLLIER Release 11545 2008 0809 - 818346 0806 - 931239 ALLISON , SCOTT GAYLORD Tag Surrender 12886 2008 0808 - 811339 0805 - 909789 DEBONIS , VINCENT RONALD Overpayment 13541 2008 0810 - 842654 0807 - 944461 WILLIAMS , DARYL LEE Release 17240 2008 0808 - 808449 0805 - 912165 BRADY CONTRACTING Overpayment 22277 2008 0811 - 857403 0808 - 956522 BAILEY , SYLVIA NOLES Release 11141 2008 0811 - 845880 0808 - 957425 STOUT , DANIEL MAURICE Release 21626 2008 0811 - 851093 0808 - 964274 YATES , PAUL BRYAN Release 12300 2008 0807 - 799888 0804 - 896020 EMBLER , JR , PAUL CONLEY Overpayment 10949 2008 0811 - 851118 0808 - 964887 BROWN , LARRY EUGENE Release 11297 2008 0811 - 844614 0808 - 965256 KENNY , THOMAS MICHAEL Release 10841 2008 0811 - 857065 0808 - 960964 HAIR , III , SAMUEL JAMES Release 25371 PagePage pageNumber8132 December 1 , 2008 – 10 00 am Continued 2008 0811 - 851449 0808 - 955513 DOUCET , DAVID JOSEPH Overpayment 16336 2008 0811 - 849239 0808 - 962534 CREECH , JEAN UNDERWOOD Release 15844 2008 0809 - 823911 0806 - 922839 MTM TRANSPORTATION INC Overpayment 45112 2008 0811 - 855239 0808 - 961891 CRAIG , RICHARD ALAN Overpayment 13844 2008 0808 - 813704 0805 - 916166 GRANTHAM , III , NORMAN BRIDGERS Overpayment 30483 2008 0811 - 846082 0808 - 961712 ALBERTI , DAVID LEE Release 25567 2008 0811 - 846028 0808 - 961983 WOOD , SHARYN NORRIS Release 15889 2008 0809 - 823911 0806 - 922839 MTM TRANSPORTATION INC Void Refund 45112 2008 0811 - 851800 0808 - 963417 MTM TRANSPORTATION , INC Overpayment 21832 2008 0807 - 791149 0804 - 895991 YOUNGS TRUCKING CO INC Overpayment 12933 Real Personal Property Releases 10 17 2008 13 00 46 105 SHEILA 2008 - 041651 2000061335 JEFFERSON , CHIQUITA MICHE 74052 10 24 2008 10 02 47 105 SHEILA 2008 - 041486 2000103568 JDG INVESTMENTS INC 33462 10 24 2008 14 27 00 105 SHEILA 2008 - 060095 2000121567 MULHOLLEM , STEPHEN M 11960 10 24 2008 15 02 37 105 SHEILA 2008 - 501064 2000143103 CLAPP , BILLY B 16391 10 24 2008 15 13 23 105 SHEILA 2008 - 501001 2000143035 ABURTO , ALEJANDRO HERNAND 14134 10 24 2008 15 15 25 105 SHEILA 2008 - 028436 2000103946 FJELSTED , PAUL M 13514 10 24 2008 15 16 25 105 SHEILA 2007 - 027555 2000103946 FJELSTED , PAUL M 15444 10 24 2008 15 17 53 105 SHEILA 2008 - 501283 2000116260 HARPER , GREGORGY S 13802 10 24 2008 15 20 58 105 SHEILA 2008 - 026576 2000121145 EMERSON , MICHAEL LEE 17220 10 24 2008 15 24 17 105 SHEILA 2008 - 026461 2000049766 ELLIS , KENNETH 10896 10 24 2008 15 26 19 105 SHEILA 2008 - 501048 2000120708 BRASWELL , RICHARD DAYLON 15382 10 24 2008 15 27 55 105 SHEILA 2008 - 501047 2000120708 BRASWELL , RICHARD DAYLON 48077 10 24 2008 15 33 37 105 SHEILA 2008 - 501085 2000138065 EDWARDS , SANDRA 27102 11 3 2008 13 36 49 105 SHEILA 2008 - 024328 2000131532 DRM - PINE LEVEL NC LLC 2,55119 11 3 2008 13 39 01 105 SHEILA 2008 - 032403 2000120410 GRANTHAM , NORMAN BRIDGERS 1,81628 11 3 2008 13 45 35 105 SHEILA 2008 - 060290 2000016917 MURRAY , BOBBY CHEVROLET 7,40729 11 3 2008 13 47 58 105 SHEILA 2008 - 060288 2000016917 MURRAY , BOBBY CHEVROLET 20160 11 3 2008 13 54 07 105 SHEILA 2008 - 060294 2000016917 MURRAY , BOBBY CHEVROLET 20160 11 3 2008 13 55 32 105 SHEILA 2008 - 060289 2000016917 MURRAY , BOBBY CHEVROLET 20160 11 3 2008 13 57 48 105 SHEILA 2008 - 060293 2000016917 MURRAY , BOBBY CHEVROLET 19303 11 3 2008 13 59 55 105 SHEILA 2008 - 060292 2000016917 MURRAY , BOBBY CHEVROLET 18723 11 3 2008 14 01 26 105 SHEILA 2008 - 060291 2000016917 MURRAY , BOBBY CHEVROLET 18723 11 3 2008 14 02 35 105 SHEILA 2008 - 201752 2000016917 MURRAY , BOBBY CHEVROLET 23404 11 3 2008 14 03 44 105 SHEILA 2008 - 011641 2000079463 BROADMOOR ASSOCIATES LLC 51190 11 3 2008 14 05 01 105 SHEILA 2008 - 043713 2000129441 JOHNSON , MICHAEL L D B A 30555 11 6 2008 7 55 46 105 SHEILA 2008 - 201349 2000131982 FISHER , JAMIE CHRISTOPHER 22246 11 6 2008 7 57 26 105 SHEILA 1998 - 004928 2000048737 BARNES , LEON 23666 11 6 2008 7 58 40 105 SHEILA 1999 - 005040 2000048737 BARNES , LEON 21881 11 6 2008 7 59 53 105 SHEILA 2000 - 005149 2000048737 BARNES , LEON 20307 11 6 2008 8 00 43 105 SHEILA 2001 - 005362 2000048737 BARNES , LEON 18386 11 6 2008 8 01 31 105 SHEILA 2002 - 005666 2000048737 BARNES , LEON 19850 11 6 2008 8 12 47 105 SHEILA 2008 - 099649 2000141434 BARNES , BRENT CONNOR 12167 11 6 2008 8 20 35 105 SHEILA 2008 - 501180 2000032877 POTTER , SAM T SR 11363 11 6 2008 8 38 03 105 SHEILA 2008 - 026461 2000049766 ELLIS , KENNETH 579 11 6 2008 8 48 39 105 SHEILA 2008 - 012283 2000107067 BROWNING , BOB REALTY 11255 11 6 2008 8 49 58 105 SHEILA 2008 - 501107 2000093827 JACKSON , ROBERT A 39272 11 6 2008 8 56 02 105 SHEILA 2008 - 501285 2000143242 HARVEST WORD MINISTRY 10365 11 6 2008 16 52 51 105 SHEILA 2008 - 067817 71845810 POPE , GEORGE H 34816 11 6 2008 16 58 34 105 SHEILA 2008 - 501131 2000143138 LOPEZ , BERNARDO MONTOYA 24153 11 6 2008 17 18 41 105 SHEILA 2008 - 201791 13161160 BRASWELL , RONALD LEE 14623 11 10 2008 16 42 11 105 SHEILA 2008 - 200620 52492131 LEACH , MARTINE SANDERS 1,32218 11 10 2008 16 43 24 105 SHEILA 2008 - 200621 52492131 LEACH , MARTINE SANDERS 1,31455 11 10 2008 16 44 35 105 SHEILA 2008 - 200622 52492131 LEACH , MARTINE SANDERS 1,38760 11 10 2008 16 45 36 105 SHEILA 2008 - 049468 52492131 LEACH , MARTINE SANDERS 2,00628 11 13 2008 15 05 10 121 CATHY 2008 - 028468 2000106383 FLEMER , ALLYSON H 13056 Real Personal Property Refunds 10 16 2008 14 20 36 2008 - 088323 2000049295 WEAVER , RONALD N 67209 9999 LOCKBOX 10 17 2008 14 39 36 2008 - 040279 2000082562 HURST , MELINDA T 11280 9999 LOCKBOX 10 20 2008 14 44 30 2008 - 044869 2000127441 JONES , GREG C 35411 9999 LOCKBOX 10 27 2008 10 14 50 2008 - 046848 2000134169 KINARD , KENNETH HOLLAND 91887 310 JENNIFER 10 27 2008 14 18 42 2008 - 074506 2000051455 SAULS , MARY C 1,56605 9999 LOCKBOX 11 5 2008 14 47 48 2008 - 098816 2000139305 BROWN , JAMES WELDON 32355 9999 LOCKBOXPagePage pageNumber9133 December 1 , 2008 – 10 00 am Continued 11 6 2008 14 22 50 2008 - 086202 2000101887 VELASQUEZ , MARIA L 13030 145 MELISSA 11 6 2008 15 40 16 2008 - 095629 2000136397 ARREAGA , MELVIN ROMEO 57649 145 MELISSA 11 6 2008 16 16 31 2008 - 076339 2000056400 SINGLETARY , TONY W 19434 338 ALLISON 11 10 2008 10 54 59 2008 - 086820 2000092968 WALKER , DAVID STEVENSON 99980 9999 LAND 11 10 2008 10 56 14 2008 - 083627 2000118237 THOMAS , STEPHEN BLAIR 81092 9999 LAND 11 10 2008 10 56 28 2008 - 083028 2000099922 TAYLOR , ROBERT M JR 12137 9999 LAND 11 10 2008 11 39 03 2008 - 055816 2000042780 MCGEE PROPERTIES LIMITED 3,60398 9999 LOCKBOX 11 10 2008 15 09 24 2008 - 055815 2000042780 MCGEE PROPERTIES LIMITED 7,69054 9999 LOCKBOX 11 12 2008 10 11 17 2008 - 005091 2000131050 BARBOUR , JENNIFER LEIGH 35590 338 ALLISON 11 12 2008 11 59 49 2008 - 051541 2000051146 LEWIS , JOHN H JR 20852 9999 COUN 11 12 2008 12 01 39 2008 - 007690 2000036482 BEDDOW , CHARLES R III 11333 9999 COUN 11 12 2008 12 04 48 2008 - 073791 2000124603 SALETNIK , MARK T 77074 9999 COUN 11 12 2008 14 49 13 2008 - 008820 2000132720 BLACK CREEK NURSERY INC 1,23584 9999 LOCKBOX 11 13 2008 10 48 12 2008 - 068745 2000124496 PRIDGEN , LISA D 79035 9999 WFHM 11 13 2008 10 51 26 2008 - 055987 2000098338 MCKENNA , CHARLES P 1,10512 9999 WFHM 11 13 2008 10 52 27 2008 - 052591 2000106539 LOUDER , ROBERT L 19000 9999 WFHM 11 13 2008 10 53 47 2008 - 046401 2000033677 KELLY , DARREN KEITH 10823 9999 WFHM 11 13 2008 10 55 35 2008 - 038301 2000118811 HOLLOMAN , NANCY 23107 9999 WFHM 11 13 2008 10 56 30 2008 - 034694 2000123231 HARRIGAN , CORNELIUS L IV 75000 9999 WFHM 11 13 2008 10 56 50 2008 - 034835 2000122613 HARRIS , RALPH 20000 9999 WFHM 11 13 2008 10 57 14 2008 - 032137 2000093726 GOSSETT , KENNETH E 1,00877 9999 WFHM 11 13 2008 10 57 15 2008 - 032135 2000123588 GOSSETT , DANIEL M 1,63312 9999 WFHM 11 13 2008 10 58 06 2008 - 030392 2000068742 GATES , STEPHEN D 21054 9999 WFHM 11 13 2008 11 01 11 2008 - 020279 2000086569 CRESS , RANDY 10216 9999 WFHM 11 13 2008 11 02 02 2008 - 016438 2000087140 CHIOFALO , NIXIE W 1,11249 9999 WFHM 11 13 2008 11 03 54 2008 - 009821 2000099869 BOONE , VERNON L 30960 9999 WFHM 11 13 2008 11 04 11 2008 - 008562 2000067425 BIETHMAN , JASON D 32786 9999 WFHM 11 13 2008 11 04 52 2008 - 061705 2000134959 NOEBELS , MICHAEL J 77060 9999 WFHM 11 13 2008 11 06 46 2008 - 070593 2000090219 REID , DAWN M 1,06665 9999 WFHM 11 13 2008 11 10 08 2008 - 082110 2000134190 SWANSON , MICHAEL 1,25821 9999 WFHM 11 13 2008 11 13 26 2008 - 094168 2000103436 YOUNG , ROBERT EARL 19090 9999 WFHM 11 13 2008 12 40 17 2008 - 022579 2000134319 DE LUNA , MONICO COLLAZO 74612 9999 FNTS 11 13 2008 12 40 27 2008 - 029028 2000130498 FORTUNE , WANDA 1,38742 9999 FNTS 11 13 2008 12 40 30 2008 - 030139 2000052841 GARDINEER , ROBERT M JR 28031 9999 FNTS 11 13 2008 12 40 47 2008 - 047056 2000030670 KING , WILLIAM MACK 19555 9999 FNTS 11 13 2008 12 40 56 2008 - 054077 2000121716 MARTINEZ , TOMAS VALENCIA 75000 9999 FNTS 11 13 2008 12 40 56 2008 - 054148 2000071051 MASON , TERRY L 83334 9999 FNTS 11 13 2008 12 41 10 2008 - 066609 2000111296 PFEIFLE , JASON A 1,74900 9999 FNTS 11 14 2008 8 56 26 2008 - 047275 2000116999 KLUTS , MICHAEL 1,15553 9999 ZCS 11 14 2008 8 56 31 2008 - 000433 2000031725 ADAMS , DWIGHT JR 1,11065 9999 ZCS 11 14 2008 8 56 35 2008 - 037819 2000134351 HOLDEFER , GREGORY T 1,66188 9999 ZCS 11 14 2008 8 56 47 2008 - 085822 2000091695 UTT , KENNETH C 2,38555 9999 ZCS 11 14 2008 8 56 48 2008 - 080927 2000046103 STOGNER , HARVEY RICHARD 1,93894 9999 ZCS 11 14 2008 8 57 07 2008 - 028172 2000031920 FINK , LAWRENCE WRAY 1,42120 9999 ZCS 11 14 2008 8 57 49 2008 - 074255 2000113550 SANDERSON , COURTNEY L 24400 9999 ZCS 11 14 2008 9 00 07 2008 - 019194 2000133451 CRABILL , PAUL 1,98660 9999 ZCS 11 14 2008 9 00 20 2008 - 054148 2000071051 MASON , TERRY L 83334 9999 ZCS 11 14 2008 9 00 31 2008 - 016620 2000101964 CK DEVELOPING LLC 13645 9999 ZCS 11 14 2008 9 01 57 2008 - 074983 2000042858 SCOTT LEE HOMES INC 1,44877 9999 ZCS 11 14 2008 9 04 35 2008 - 058784 2000098095 MONSEES , RUSSELL 1,93621 9999 ZCS 11 14 2008 9 05 39 2008 - 030607 2000057991 GERINGER , SU 1,02230 9999 ZCS 11 14 2008 15 10 30 2008 - 040020 2000109932 HUGGINS , LYNDEN 1,72454 145 MELISSA November 18 , 2008 This is to certify that , as authorized by the Board of Commissioners on December 11 , 2000 , I have approved the following tax releases and refunds under 100 , as recommended by the County Tax Administrator , Pat Goddard A complete record of this information is on file in the County Finance Office Totals from 10 16 08 to 11 15 08 Tax refunds - Personal Real Property 1,30767 Tax releases - Personal Real Property 1,76550 Motor Vehicle releases refunds 7,61687 Recommended by Tax Administrator Pat Goddard Approved by Finance Officer John R Massey Page0134 December 1 , 2008 – 10 00 am Continued 3 Organization of the Board Commissioner Cookie Pope stated that she has enjoyed serving as Chairman of the Board for the last four years Commissioner Pope noted she would be rotating off as Chairman and would not be considered as a candidate She thanked her fellow Commissioners for allowing her to serve as Chairman over the past four years Chairman of the Board County Manager Rick Hester called for nominations for Chairman of the Board Commissioner DeVan Barbour nominated Commissioner Wade M Stewart Commissioner Tony Braswell seconded the nomination of Wade M Stewart as Chairman There being no further nominations , Commissioner Wade M Stewart was elected by acclamation to serve as Chairman for a one year term Chairman Stewart thanked the Board for allowing him the opportunity to serve as Chairman and stated it has been a privilege to serve under the leadership of Commissioner Cookie Pope for the past four years as well as a fellow Commissioner for the past ten years He noted Commissioner Pope has done an excellent job leading the Board and he appreciates all her hard work Commissioner DeVan Barbour stated he has served on numerous Boards under many different Chairs and the one thing that a person can hope for is to have a Chair that has the ability to maintain control in times of chaos and avoid crisis situations Commissioner Barbour commended the leadership of Commissioner Pope , noting through her management , such situations have been avoided Commissioner Barbour thanked Commissioner Pope for her services as Chair to the Board of Commissioners Commissioner Tony Braswell added he is better prepared as a Commissioner now than he was four years ago and he appreciated the patience and understanding from Commissioner Pope during the past four years Commissioner W Ray Woodall stated he has enjoyed serving with Commissioner Pope as the Chair and he has learned a great deal under her leadership Commissioner Woodall expressed his appreciation for all that Commissioner Pope has done for the Board of Commissioners and he looks forward to the future Commissioner Jeffrey P Carver echoed the comments by his fellow Commissioners and stated Commissioner Pope has done a great job as Chairman and he appreciated her leadership Commissioner Allen L Mims , Jr stated he has enjoyed serving with Commissioner Pope over the years and he commended her for deciding to rotate off as Chairman , allowing others the chance to serve in the leadership role County Manager Rick Hester thanked Commissioner Pope for all her assistance to him in the past four years Commissioner Pope expressed her appreciation to County Finance Officer John Massey for all his assistance to her in the past on the financial matters of the County Vice Chairman of the Board Chairman Wade M Stewart called for nominations for Vice Chairman of the Board Commissioner DeVan Barbour nominated Commissioner Allen L Mims , Jr Commissioner Jeffrey P Carver seconded the nomination of Allen L Mims , Jr as Vice Chairman There being no further nominations , Commissioner Allen L Mims , Jr was elected by acclamation to serve as Vice Chairman of the Board for a one year term 4 Public Comments A Plaque of Appreciation Presented to John Massey from the Firemen’s Association Bentley Powell , President of the Johnston County Firemen’s Association , presented a Plaque of Appreciation to retiring Johnston County Finance Officer John Massey in appreciation of his support to the fire departments over the years Mr Powell noted Mr Massey has been a tremendous resource to the fire departments and he will be missed Page1135 December 1 , 2008 – 10 00 am Continued Mr Massey thanked the Firemen’s Association and stated he has enjoyed working with the various fire departments over the years B Lisa Carlson , Animal Services Employee , Named 2008 NC Animal Services Support Person of the Year Ernie Wilkinson , Director of Animal Services , informed the Board that Lisa Carlson , who has served as an Administrative Assistant and Adoption Coordinator for Johnston County Animal Services for the past two years , has been named the 2008 North Carolina Animal Services Support Person of the Year Ms Carlson competed against other nominees from across the state for the honor and received the award during the North Carolina Animal Rabies Control Association’s annual conference The Board congratulated Ms Carlson on her achievement C New Fire Marshall for Johnston County Kim Robertson , Director of Emergency Services , introduced the new Johnston County Fire Marshall , Chris Perry Ms Robertson reported that Mr Perry has 16 years of experience and she looks forward to working with him The Board welcomed Mr Perry to Johnston County D Recent Tornado Disaster in Johnston County Kim Robertson , Director of Emergency Services , expressed her appreciation to Kenly Fire Chief Paul Whitehurst for his efforts during the recent tornado disaster in the Kenly area of Johnston County Chairman Wade M Stewart echoed the comments of Ms Robertson and also voiced his appreciation to everyone involved in the rescue , recovery , and volunteerism efforts that took place after the tornado Chairman Stewart noted all the EMS workers , the Fire Departments and their personnel , the volunteers , as well as the local churches in the Kenly area had all done a wonderful job responding to the needs of the citizens E Resolutions of Appreciation At the request of Chairman Wade M Stewart , Commissioner Cookie Pope read three Resolutions of Appreciation for John R Massey , Finance Officer ; Donna A Creech , Executive Director for the Council on Aging ; and Michael E de Sherbinin , Director for Economic Development in honor of their upcoming retirements Upon a motion by Commissioner DeVan Barbour , seconded by Commissioner Allen L Mims , Jr , and carried by unanimous vote , the Board adopted the following Resolutions of Appreciation Resolution of Appreciation WHEREAS , Michael E de Sherbinin has been a vital part of the Johnston County Economic Development Office , serving as Director from April 1990 until his retirement in December 2008 ; and WHEREAS , the performance of his duties and responsibilities were always characterized by an obvious efficiency and dedication to the continued advancement of Johnston County’s industrial base as well as the creation and retention of job opportunities ; and WHEREAS , Mr de Sherbinin has gained the respect and admiration of all who have known him and worked with him over the years ; and WHEREAS , Mr de Sherbinin will be missed both professionally and as a friend NOW , THEREFORE , THE JOHNSTON COUNTY BOARD OF COMMISSIONERS does hereby extend this Resolution of Appreciation to Michael E de Sherbinin , recognizing his years of exemplary service and contributions to the citizens of Johnston County , and offer to him and his family the very best wishes for the future st Adopted this the 1 day of December , 2008 Resolution of Appreciation WHEREAS , Donna A Creech has been a vital part of the Johnston County Council on Aging , serving as Executive Director from November 1993 until her retirement in November 2008 ; and WHEREAS , the performance of her duties and responsibilities were always characterized by an obvious efficiency and dedication to the care and advocacy for the elderly population of Johnston County citizens ; andPage2136 December 1 , 2008 – 10 00 am Continued WHEREAS , Ms Creech has gained the respect and admiration of all who have known her and worked with her over the years ; and WHEREAS , Ms Creech will be missed both professionally and as a friend NOW , THEREFORE , THE JOHNSTON COUNTY BOARD OF COMMISSIONERS does hereby extend this Resolution of Appreciation to Donna A Creech , recognizing her years of exemplary service and contributions to the citizens of Johnston County , and offer to her and her family the very best wishes for the future st Adopted this the 1 day of December , 2008 Resolution of Appreciation WHEREAS , John R Massey has been a vital part of Johnston County Government , serving as the Finance Officer from July 1989 until his retirement in December 2008 ; and WHEREAS , the performance of his duties and responsibilities were always characterized by an obvious efficiency and dedication to the supervision and safe keeping of the finances for Johnston County ; and WHEREAS , Mr Massey has gained the respect and admiration of all who have known him and worked with him over the years ; and WHEREAS , Mr Massey will be missed both professionally and as a friend to all employees of Johnston County NOW , THEREFORE , THE JOHNSTON COUNTY BOARD OF COMMISSIONERS does hereby extend this Resolution of Appreciation to John R Massey , recognizing his years of exemplary service and contributions to the citizens of Johnston County , and offer to him and his family the very best wishes for the future st Adopted this the 1 day of December , 2008 5 Johnston County Arts Council – Adoption of Resolution – The Big Read Month – February 2009 Zilphia Adcock , Interim Director for the Johnston County Arts Council , informed the Board that the Johnston County Arts Council has received a grant from the National Endowment of the Arts for The Big Read project Ms Adcock reported The Big Read is an initiative of the National Endowment for the Arts in partnership with the Institute of Museum and Library Services Ms Adcock stated this year , the Johnston County Arts Council intends to bring To Kill A Mockingbird to all citizens of Johnston County She invited the Board to attend a kickoff ceremony on January 31 , 2009 at the Johnston County Public Library and asked the Board to adopt a resolution declaring February 2009 as The Big Read Month in all of Johnston County Upon a motion by Commissioner Jeffrey P Carver , seconded by Commissioner W Ray Woodall , and carried by unanimous vote , the Board adopted the following resolution declaring the month of February 2009 as The Big Read month in Johnston County Johnston County Resolution February 2009 - The Big Read Month , Johnston County , North Carolina WHEREAS , the Johnston County Arts Council seeks to provide quality opportunities in the arts for every Johnston County resident ; WHEREAS , the Johnston County Arts Council received a grant from the National Endowment for the Arts to participate in The Big Read - Johnston County during the entire month of February 2009 ; WHEREAS , The Big Read is an initiative of the National Endowment for the Arts in partnership with the Institute of Museum and Library Services designed to revitalize the role of literature in American culture and bring the transformative power of literature into the lives of its citizens ; WHEREAS , The Big Read brings together partners across the country to encourage citizens to read for pleasure and enlightenment ; WHEREAS , the Johnston County Arts Council and the Public Library of Johnston County and Smithfield will work hand - in - hand to bring The Big Read to Johnston County ; WHEREAS , for the first time , people throughout Johnston County will read the same book , “ To Kill A Mockingbird ” , take part in free programs , book discussions and film screenings ; WHEREAS , The Big Read - Johnston County would not be possible without the support of the National Endowment for the Arts , supporters of the Johnston County Arts Council and The Johnston County Public Library System ; and WHEREAS , by reading together during February 2009 , our county residents will have a rare but precious opportunity to begin a shared discussion that will help us better understand the book and each other , and maybe even ourselves ; NOW THEREFORE , BE IT PROCLAIMED , by the Johnston County Board of Commissioners ; The Johnston County Board of County Commissioners encourages all Johnston County residents to participate in The Big Read - Johnston County and proclaims February 2009 , The Big Read month in Johnston County , North Carolina st Adopted this the 1 day of December , 2008 Page3137 December 1 , 2008 – 10 00 am Continued 6 Johnston County Schools – Current Expense Funds for FY 08 - 09 Chairman Wade M Stewart stated a decision on the request by Johnston County Schools would be tabled until the January 2009 meeting At the inquiry of Commissioner Allen L Mims , Jr , County Finance Officer John Massey reported the Board of Education , in making their budget request to the County Commissioners and in adopting their budget for Johnston County Schools for FY 2008 - 2009 , voted to move 1,351,727 from capital outlay to current expense Mr Massey explained that the motion to adopt the County’s budget by the Board of Commissioners did not include the request by the Board of Education and therefore , the Board of Education is now formally requesting the County to begin sending the 1,351,727 in current expense funds to Johnston County Schools on a monthly basis Mr Massey noted the Board of Commissioners has approved similar transfer requests in the past 7 Presentation of Audit Report for Year Ending June 30 , 2008 Alan Thompson with Thompson , Price , Scott , Adams & Co PA , presented the audit report for the fiscal year ending June 30 , 2008 He stated the County received an unqualified opinion , ie , “ clean report ” , which has been approved by the Local Government Commission and there were no significant audit findings Mr Thompson reviewed with the Board financial information over the past five years for Johnston County He noted that some points of interest include the growth in the General Fund balance from 2004 to the present as well as the growth in the fixed assets Mr Thompson pointed out that the new school construction values are not included in the fixed asset numbers which , if added , would dramatically increase the overall total He noted the County’s tax rate has remained consistent , while the collection rate has steadily risen and is excellent at 9858 Mr Thompson also noted the County’s collection rate , excluding the motor vehicle taxes , is excellent at 9960 Mr Thompson stated one interesting point to mention is that debt service , education , and human services make up almost 77 of the total budget He reported that ad valorem taxes make up approximately 50 of the County’s total revenue and any change in valuation , outside of a tax rate increase , would have a significant impact on the total revenues of the County Mr Thompson reiterated that overall , the audit was in good shape and he offered to answer any questions by the Board Commissioner Jeffrey P Carver reminded everyone that the County will need to continue to monitor the liabilities , given the increase in the debt over the years He noted in FY 08 - 09 the debt service will increase by an additional 35 million and the upcoming budget discussions will be tough Commissioner Jeffrey P Carver moved the Board accept the audit as presented for fiscal year ending June 30 , 2008 Commissioner W Ray Woodall seconded the motion which carried by unanimous vote 8 Cooperative Extension – Update on Farmland Protection Plan Development Bryant Spivey , Director for Cooperative Extension , provided the Board with an update on the development of a Farmland Protection Plan for Johnston County Mr Spivey submitted the following timeline of events to date • November 2007 – Johnston County submitted a grant application requesting 39,500 from the North Carolina Agricultural Development and Farmland Preservation NCADFP Trust Fund to complete a Farmland Protection Plan for the County • July 2008 – Notification was received from the NCADFP Trust Fund that the County would receive 31,500 to complete the Farmland Protection Plan 30,000 was allowed for consulting fees to develop the plan • September 2008 – Grant Contract was received from NCADFP , reviewed by Mark Payne , County Attorney and signed by Rick Hester , Johnston County Manager • October 2008 – The Johnston County Voluntary Agricultural District Board released a Request for Proposals for consultants to assist the County with development of the Farmland Protection Plan Six proposals were received with cost ranging from 24,000 to 31,500 and varied approaches to developing the plan Page4138 December 1 , 2008 – 10 00 am Continued • November 2008 – The Johnston County Voluntary Agricultural District Board evaluated the proposals with assistance and input from staff with Cooperative Extension and the Soil and Water Conservation District , the Johnston County Planning Director and staff of Triangle Land Conservancy • November 17 , 2008 – The Voluntary Agricultural District Board selected Agricultural and Community Development Services , LLC of Columbia , Maryland to complete the plan Cost , experience and references were key factors in the selection Agricultural and Community Development Services proposed a cost of 29,715 , slightly less than the funds allocated by the NCADFP Trust Fund • January – February 2009 – The Voluntary Agricultural District Board and Cooperative Extension will begin work with Agricultural and Community Development Services toward completion of the plan The first step in this process will be input from farmers and landowners in Johnston County • June 2009 – Completion of the Johnston County Farmland Protection Plan is expected For the plan to be useful it should be acceptable to farmers and landowners in Johnston County and approved by the Voluntary Agricultural District Board and the Johnston County Board of Commissioners Mr Spivey offered to answer any questions by the Board Commissioner Tony Braswell inquired if the Cooperative Extension staff is coordinating with the County’s consultant , Clarion Associates , on the development of the Comprehensive Plan Mr Spivey confirmed that staff is working to ensure that both the Comprehensive Plan and the Farmland Protection Plan will complement each other He noted that the Planning Department staff is also involved in the development of the Farmland Protection Plan to ensure the plan will coincide with the County Comprehensive Plan 9 Public Utilities – Presentations of Letters of Conditions for Seven Water Districts Upon a motion by Commissioner Cookie Pope , seconded by Commissioner W Ray Woodall , and carried by unanimous vote , the Board recessed regular session to sit simultaneously as the Archer Lodge , Brogden , Buffalo , Ingrams Township , Meadow , O’Neals , and Princeton - Kenly Water District Boards Tim Broome , Director of Utilities and Engineering , stated staff , along with the County’s consulting engineers , have been working for two years to develop a strategy to insure compliance with the new US Environmental Protection Agency drinking water regulations for more stringent control of disinfection by - products DBP’s The strategy involves installation of a magnetic ion exchange process in the water treatment plant to accomplish enhanced removal of organic carbon Lower organic carbon concentrations will result in lower DBP’s The magnetic ion exchange process addition and related pumping and transmission improvements is projected to cost approximately 7,700,000 Mr Broome reported that the County applied for a low interest state revolving fund loan from NCDENR – Division of Environmental Health in the amount of 3,000,000 He noted that eight water districts , which will receive the primary benefit of the enhanced water quality , have applied for low interest loans and grants from USDA – Rural Development in the aggregate amount of 4,700,000 The districts will purchase the improved water quality service from the County Mr Broome stated USDA - Rural Development has reviewed the applications and offers funding for seven of the eight districts Mr Broome added that funding is being deferred for the Little River Water District , noting there may be sufficient funds remaining from the current construction project budget that can be applied along with the other district loans under consideration Julia Johnson , Area Specialist with USDA - Rural Development , presented the Letters of Conditions for the seven water districts , as follows Ms Johnson noted that the original Letters of Conditions previously forwarded to the Board have been revised to include the contribution amounts from the other water districts Page5139 December 1 , 2008 – 10 00 am Continued A Archer Lodge Water District USDA - Rural Development is offering the District a loan not to exceed 1,245,000 with total contributions of 3,455,000 from the other six water districts and a contribution of 3,000,000 from Johnston County for a total project cost of 7,700,000 The interest rate of the 40 year loan is 45 The annual payment is estimated at 67,66600 A reserve in the estimated amount of 6,76700 will be required which is based on 10 of whatever the final payment will be at the time of closing B Brogden Water District USDA - Rural Development is offering the District a loan not to exceed 505,000 with total contributions of 4,195,000 from the other six water districts and a contribution of 3,000,000 from Johnston County for a total project cost of 7,700,000 The interest rate of the 40 year loan is 3625 The annual payment is estimated at 24,10900 A reserve in the estimated amount of 2,41100 will be required which is based on 10 of whatever the final payment will be at the time of closing C Buffalo Water District USDA - Rural Development is offering the District a loan not to exceed 380,000 with total contributions of 4,320,000 from the other six water districts and a contribution of 3,000,000 from Johnston County for a total project cost of 7,700,000 The interest rate of the 40 year loan is 3625 The annual payment is estimated at 18,14100 A reserve in the estimated amount of 1,81400 will be required which is based on 10 of whatever the final payment will be at the time of closing D Ingrams Township Water District USDA - Rural Development is offering the District a loan not to exceed 404,000 and a Rural Development grant not to exceed 86,000 with total contributions of 4,210,000 from the other six water districts and a contribution of 3,000,000 from Johnston County for a total project cost of 7,700,000 The interest rate of the 40 year loan is 3625 The annual payment is estimated at 19,28700 A reserve in the estimated amount of 1,92900 will be required which is based on 10 of whatever the final payment will be at the time of closing E Meadow Water District USDA - Rural Development is offering the District a loan not to exceed 511,000 with total contributions of 4,189,000 from the other six water districts and a contribution of 3,000,000 from Johnston County for a total project cost of 7,700,000 The interest rate of the 40 year loan is 3625 The annual payment is estimated at 24,39500 A reserve in the estimated amount of 2,44000 will be required which is based on 10 of whatever the final payment will be at the time of closing F O’Neals Water District USDA - Rural Development is offering the District a loan not to exceed 313,000 and a Rural Development grant not to exceed 153,000 with total contributions of 4,234,000 from the other six water districts and a contribution of 3,000,000 from Johnston County for a total project cost of 7,700,000 The interest rate of the 40 year loan is 3625 The annual payment is estimated at 14,94300 A reserve in the estimated amount of 1,49400 will be required which is based on 10 of whatever the final payment will be at the time of closing G Princeton - Kenly Water District USDA - Rural Development is offering the District a loan not to exceed 382,000 with total contributions of 4,318,000 from the other six water districts and a contribution of 3,000,000 from Johnston County for a total project cost of 7,700,000 The interest rate of the 40 year loan is 3625 The annual payment is estimated at 18,23700 A reserve in the estimated amount of 1,82400 will be required which is based on 10 of whatever the final payment will be at the time of closing Page6140 December 1 , 2008 – 10 00 am Continued Commissioner Jeffrey P Carver inquired as to why the interest rate for the Archer Lodge Water District was higher than the other districts Commissioner Carver also asked for more information with regards to the reserves that are required on each loan Ms Johnson explained the interest rates are based on the median household income of the respective districts and the Archer Lodge District is slightly higher than the other districts Ms Johnson reported the reserves are the security which will be held by the County and the County must provide documentation that one tenth of the funds are set aside each year for ten years until they total one equal payment for each of the loans The reserves must be set aside until the entire loan amount has been paid Ms Johnson noted the County could use the reserves for other purposes with prior approval by USDA - Rural Development ; however , the County would have to demonstrate a plan to replenish the amounts Commissioner Allen L Mims , Jr asked Mr Broome if the equipment being funded with the loans would last 40 years Mr Broome reported the mechanical equipment would have to be maintained and replaced from time to time and it currently has a 20 year life ; however , Mr Broome noted that the structures associated with the equipment would have a life of approximately 50 – 60 years Resolutions Adopted and Letters of Conditions Accepted Commissioner Jeffrey P Carver moved the Board adopt the following resolutions accepting the loan and grant funds for the seven water districts along with the acceptance of the associated Letters of Conditions Commissioner Cookie Pope seconded the motion , which carried by unanimous vote RESOLUTION OF THE BOARD OF COMMISSIONERS OF THE ARCHER ’ S LODGE WATER DISTRICT BE IT RESOLVED That the Board of Commissioners of the Archer’s Lodge Water District do hereby accept the conditions set forth in the Letter of Conditions dated December 1 , 2008 , the RUS Bulletin 1780 - 27 , Loan Resolution , dated December 1 , 2008 , and That the Board of Commissioners will adopt an operating budget for the Archer’s Lodge Water District that will maintain a water use rate schedule at rates sufficient to meet all budgeted operating , replacement , and debt service expenses , and , the District may make modifications to the rate system as long as the rate schedule remains sufficient to meet budget requirements ; and , That the Chairman and Clerk to the Board be authorized to execute all forms necessary to obtain a loan and grant from the USDA Rural Development , Rural Utility Service including , but not limited to the following forms ; Form RD 1942 - 46 Letter of Intent to Meet Conditions RUS Bulletin 1780 - 27 Loan Resolution Form RD 1940 - 1 Request for Obligation of Funds Form RD 400 - 1 Equal Opportunity Agreement Form RD 400 - 4 Assurance Agreement Form RD 1910 - 11 Applicant Certification Federal Collection Policies For Consumer Or Commercial Debts Form AD 1047 Certification Regarding Debarment , Suspension , and Other Responsibility Matters - Primary Covered Transactions and , copy of AD 1048 for use with Lower Tier Covered Transactions Form AD 1049 Certification Regarding Drug - Free Workplace Requirements Grants Alternative 1 - For Grantees Other Than Individuals RD Instruction 1940 - Q Certification For contracts , Grants and Loans That the Board of Commissioners of the Archer’s Lodge Water District elects to have the interest rate charged by RUS to be the lower of the rate in effect at either the time of loan approval or loan closing ; and , That if the interest rate charged by RUS should be changed between this date and the date of actual loan approval , the Chairman and Clerk to the Board be authorized to execute new forms reflecting the current interest rate and revised payments as required by RUS ; and , That this resolution becomes part of the official minutes of the Board of Commissioners of the Archer’s Lodge Water District meeting held on December 1 , 2008 st day of December , 2008 Adopted this 1 RESOLUTION OF THE BOARD OF COMMISSIONERS OF THE BROGDEN WATER DISTRICT BE IT RESOLVED That the Board of Commissioners of the Brogden Water District do hereby accept the conditions set forth in the Letter of Conditions dated December 1 , 2008 , the RUS Bulletin 1780 - 27 , Loan Resolution , dated December 1 , 2008 , and That the Board of Commissioners will adopt an operating budget for the Brogden Water District that will maintain a water use rate schedule at rates sufficient to meet all budgeted operating , replacement , and debt service expenses , and , thePage7141 December 1 , 2008 – 10 00 am Continued District may make modifications to the rate system as long as the rate schedule remains sufficient to meet budget requirements ; and , That the Chairman and Clerk to the Board be authorized to execute all forms necessary to obtain a loan and grant from the USDA Rural Development , Rural Utility Service including , but not limited to the following forms ; Form RD 1942 - 46 Letter of Intent to Meet Conditions RUS Bulletin 1780 - 27 Loan Resolution Form RD 1940 - 1 Request for Obligation of Funds Form RD 400 - 1 Equal Opportunity Agreement Form RD 400 - 4 Assurance Agreement Form RD 1910 - 11 Applicant Certification Federal Collection Policies For Consumer Or Commercial Debts Form AD 1047 Certification Regarding Debarment , Suspension , and Other Responsibility Matters - Primary Covered Transactions and , copy of AD 1048 for use with Lower Tier Covered Transactions Form AD 1049 Certification Regarding Drug - Free Workplace Requirements Grants Alternative 1 - For Grantees Other Than Individuals RD Instruction 1940 - Q Certification For contracts , Grants and Loans That the Board of Commissioners of the Brogden Water District elects to have the interest rate charged by RUS to be the lower of the rate in effect at either the time of loan approval or loan closing ; and , That if the interest rate charged by RUS should be changed between this date and the date of actual loan approval , the Chairman and Clerk to the Board be authorized to execute new forms reflecting the current interest rate and revised payments as required by RUS ; and , That this resolution becomes part of the official minutes of the Board of Commissioners of the Brogden Water District meeting held on December 1 , 2008 st day of December , 2008 Adopted this 1 RESOLUTION OF THE BOARD OF COMMISSIONERS OF THE BUFFALO WATER DISTRICT BE IT RESOLVED That the Board of Commissioners of the Buffalo Water District do hereby accept the conditions set forth in the Letter of Conditions dated December 1 , 2008 , the RUS Bulletin 1780 - 27 , Loan Resolution , dated December 1 , 2008 , and That the Board of Commissioners will adopt an operating budget for the Buffalo Water District that will maintain a water use rate schedule at rates sufficient to meet all budgeted operating , replacement , and debt service expenses , and , the District may make modifications to the rate system as long as the rate schedule remains sufficient to meet budget requirements ; and , That the Chairman and Clerk to the Board be authorized to execute all forms necessary to obtain a loan and grant from the USDA Rural Development , Rural Utility Service including , but not limited to the following forms ; Form RD 1942 - 46 Letter of Intent to Meet Conditions RUS Bulletin 1780 - 27 Loan Resolution Form RD 1940 - 1 Request for Obligation of Funds Form RD 400 - 1 Equal Opportunity Agreement Form RD 400 - 4 Assurance Agreement Form RD 1910 - 11 Applicant Certification Federal Collection Policies For Consumer Or Commercial Debts Form AD 1047 Certification Regarding Debarment , Suspension , and Other Responsibility Matters - Pri