February 4, 2008 - 10:00 AM - County Board of Commissioners Meeting Minutes

10 564 Meeting of the Johnston County Board of Commissioners February 4 , 2008 10 00 am The Johnston County Board of Commissioners met in regular session Monday , February 4 , 2008 at 10 00 am in the Commissioners Meeting Room , Johnston County Courthouse Annex , Smithfield , North Carolina The following members were present Present Cookie Pope , Chairman , Wade M Stewart , Vice Chairman , Allen L Mims , Jr , Jeffrey P Carver , DeVan Barbour and Tony Braswell Absent W Ray Woodall Also Present Rick J Hester , County Manager , Paula G Woodard , Clerk to the Board , John R Massey , Finance Officer , J Mark Payne , County Attorney , and Deva C Holt , Deputy Clerk Chairman Cookie Pope called the meeting to order at 10 00 am Chairman Pope recognized North Carolina House Representative James H Langdon , Jr in the audience Commissioner DeVan Barbour led those in attendance in the pledge of allegiance to the American flag At the request of the Chairman , Representative Langdon opened the meeting with a prayer 1 Comments by Representative James H Langdon , Jr Representative Langdon stated he appreciated the hard work by the Board of Commissioners for Johnston County He noted if there are any local bills the County would like to have introduced into the short session , to advise him Representative Langdon indicated that Johnston County has an outstanding record regarding funding for education projects and he acknowledged the transportation needs as well as the drought situation He informed the Board that Legislative Committees are currently being formed to review both transportation matters as well as possible bills to assist areas with water supply issues County Manager Rick Hester commented he appreciated Representative Langdon’s support with legislation for Public Utilities in 2007 2 Approval Discussion of Agenda Upon a motion by Commissioner DeVan Barbour , seconded by Commissioner Jeffrey P Carver , and carried by unanimous vote , the Board approved the agenda as presented 3 Consent Agenda Items Upon a motion by Commissioner Allen L Mims , Jr , seconded by Commissioner DeVan Barbour , and carried by unanimous vote , the Board approved the consent agenda items as follows A Approval of Minutes – January 7 , 2008 10 00 am & 6 00 pm B Tax Releases & Refunds – 12 16 07 - 01 15 08 as follows Year Bill # Acct # Name Tran Type Paid 2007 0712 - 710084 0709 - 785887 RUSH , GARY LYNN Release 10559 2007 0711 - 696253 0708 - 776674 ESTENOZ , LOURDES ALVAREZ Release 14258 2006 0705 - 615825 0702 - 683524 MACADE INC Overpayment 32971 2007 0709 - 669493 0706 - 743919 VILLAFANE , LUIS ALBERTO Release 17935 2007 0711 - 690405 0708 - 773240 DENNYS LAWNCARE Release 16105 2007 0712 - 713968 0709 - 785408 CRUMPLER , MILDRED JOHNSON Release 13730 2007 0712 - 710322 0709 - 782718 NEUSE TERMITE & PEST CONTROL INC Release 14935 2007 0712 - 712850 0709 - 788978 FINK , RICHARD AULTON Overpayment 13212 2007 0712 - 709446 0709 - 789811 BALCOMBE , ROY LESLIE Release 1,06250 2007 0712 - 709445 0709 - 788456 BALCOMBE , ROY LESLIE Release 1,11265 2007 0712 - 706338 0709 - 789502 CRAFTON , DAVID KENNETH Release 11617 2007 0711 - 696896 0708 - 772371 WEST , JAMES ARTHUR Release 28471 2007 0709 - 674737 0706 - 741158 STEWART , RONNIE CALVIN Overpayment 15187 2007 0708 - 659644 0705 - 728423 WORLEY , MARY EARP Overpayment 57645 Page565 February 4 , 2008 – 10 00 am Continued 2007 0711 - 696994 0708 - 773028 DUNCAN , PHILLIP DEAN Overpayment 17785 2007 0712 - 711978 0709 - 790348 EVANS , JAMES EDWARD Release 31463 2007 0709 - 676628 0706 - 737762 WORLEY , DENNIS HAROLD Tag Surrender 10289 2007 0711 - 692419 0708 - 774794 BUNN , JAN LOUISE Release 15181 2007 0712 - 706980 0709 - 784813 HUNT , JAMES RYAN Overpayment 11523 2007 0710 - 689540 0707 - 757889 D AND H CUSTOM SCREENS LLC Overpayment 23927 2007 0711 - 696021 0708 - 774455 BARBOUR , JASON JOHNSON Release 34781 2007 0711 - 703666 0708 - 773023 ALBES , JAMAL I S Release 14579 2007 0712 - 706279 0709 - 788398 COMPUFLOORS INC Release 20867 2007 0711 - 692616 0708 - 775100 COMPUFLOORS INC Release 22491 2007 0711 - 696335 0708 - 766652 HALL , III , JOSEPH WILLIAM Release 15205 2007 0711 - 694089 0708 - 765542 PHTHISIC , CINDEE STEADMAN Overpayment 10575 2007 0708 - 655500 0705 - 722448 MAILHOT , JEREMY DOUGLAS Overpayment 13285 2007 0707 - 643782 0704 - 716960 MANZ , ROBERT EUGENE Overpayment 14259 2006 0706 - 624874 0703 - 702478 CAPPARA , TERESA ANN Overpayment 10085 2007 0707 - 638332 0704 - 716440 BERRY , PETER DEWAYNE Overpayment 18126 2007 0708 - 656919 0705 - 727287 DAUGHTRIDGE , CHARLES RAY Release 10395 2007 0708 - 656920 0705 - 729135 DAUGHTRIDGE , CHARLES RAY Release 22782 2007 0707 - 644290 0704 - 714229 PULLEY , II , ROY CHESTER Release 23874 2007 0710 - 680640 0707 - 759306 ROSADO , DAVID ARTURO Release 18307 2007 0711 - 703281 0708 - 765760 PENNY , SCOTT GENNINGS Release 19429 2007 0709 - 663135 0706 - 740570 HOUSAND , MATTHEW RICHARD Release 10793 2007 0711 - 696414 0708 - 775905 JAY HALL INC Release 39545 2007 0710 - 679626 0707 - 759821 HODGE , BETTY GOSS Overpayment 17419 2007 0710 - 679626 0707 - 759821 HODGE , BETTY GOSS Void Refund 17419 2007 0710 - 687917 0707 - 759933 MARKET STREET INVESTMENTS Release 91111 2007 0711 - 696670 0708 - 768459 PRICE , ROGER GLENN Release 11561 2007 0708 - 649536 0705 - 721398 BYRD , JOHN COLLIN Overpayment 18311 2007 0710 - 685424 0707 - 759322 LANGDON , RODNEY EUGENE Release 18651 2007 0710 - 681260 0707 - 757284 WILLIAMS , KAREN DENICE Overpayment 11212 2007 0712 - 710542 0709 - 782524 DAVID PRUITT ELECTRICAL CO Release 13759 2007 0712 - 710543 0709 - 789647 DAVID PRUITT ELECTRICAL CO Release 13272 2006 0706 - 624465 0703 - 697208 ACTKINSON , BEVERLY HARRIS Overpayment 24564 2007 0709 - 669155 0706 - 746979 KREMER , GLENDA MARIE SONIA Tag Surrender 15809 2007 0708 - 660381 0705 - 730404 JACKSON , BOBBI ROSE Overpayment 18035 2007 0708 - 659466 0705 - 721318 TART , DELANE CREECH Overpayment 14076 2007 0709 - 673428 0706 - 746234 BAILEY , MARVIN KENNETH Tag Surrender 11415 2007 0711 - 702924 0708 - 771650 FISH , LARRY DENTON Overpayment 16211 2007 0711 - 695748 0708 - 774389 RHODES , WANDA BATTEN Release 27117 2007 0711 - 699313 0708 - 767930 SHREINER , THOMAS PAUL Release 11271 2006 0706 - 633080 0703 - 690818 ZICCARDI , ROBERT MICHAEL Overpayment 14855 2007 0711 - 702667 0708 - 773559 POUTRE , ETHEL MARY Tag Surrender 10563 2007 0708 - 653012 0705 - 728213 OBRIEN , SUE BALDWIN Overpayment 29723 2007 0712 - 707520 0709 - 784836 NOBLIN , KATHI TATUM Tag Surrender 13201 2007 0712 - 710142 0709 - 785935 SPRISTER , TODD CHRISTIAN Release 14578 2007 0712 - 708990 0709 - 782831 LEE , DOUGLAS WILLIAM Overpayment 59307 2007 0710 - 685558 0707 - 758356 ROSE , LORI ANNE Overpayment 21710 2007 0712 - 713330 0709 - 784545 POUNDS , SHERRY PITTMAN Release 11367 2007 0712 - 712361 0709 - 780163 RANDALL , CHRISTOPHER JAMES Release 11026 2006 0705 - 618765 0702 - 687213 HOLDER , ROSLIN RICHARDSON Void Refund 11137 2006 0706 - 625746 0703 - 700125 JARMAN , LATOSHA DONIELLE Overpayment 13899 2007 0710 - 685351 0707 - 760713 FORSYTHE , MICHAELA DEANE Release 12010 2006 0706 - 626818 0703 - 696820 SANDERS , KARL ENNIS Overpayment 11253 2007 0710 - 689552 0707 - 753584 EDWARDS , CHESTER RUDOLPH Overpayment 12047 2007 0708 - 658040 0705 - 726800 NEWSOME , JR , WILLIAM HAYWOOD Overpayment 21080 2006 0706 - 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008747 2000085837 BLACKMON & STEPHENSON LTD 25,05429 1 10 2008 14 49 48 121 CATHY 2007 - 072535 2000060920 SCHULTZE , PAUL R 73236 1 10 2008 16 13 32 121 CATHY 2007 - 041297 2000126712 JOHNSON , DEBORAH HOCUTT 14859 1 10 2008 16 15 02 121 CATHY 2006 - 203271 2000126712 JOHNSON , DEBORAH HOCUTT 15035 1 14 2008 15 04 08 121 CATHY 2007 - 031700 2000059231 GREENE , WALTER HILLARD 22167 January 16 , 2008 This to certify that , as authorized by the Board of Commissioners on December 11 , 2000 , I have approved the following tax releases and refunds under 100 , as recommended by the County Tax Administrator , Pat Goddard A complete record of this information is on file in the County Finance Office Totals from 12 16 07 to 01 15 08 Tax refunds - Personal Real Property 2,03545 Tax releases - Personal Real Property 1,76017 Motor Vehicle releases refunds 6,75098 Recommended by Tax Administrator Pat Goddard Approved by Finance Officer John R Massey 4 Public Comments None 5 Emergency Services – 2008 Allowable Medicare Rates Emergency Services Director Kim Robertson stated the Emergency Services Advisory Board met on January 15 , 2008 and discussed the new 2008 Medicare Allowable Rate for ambulance transport reimbursement Ms Robertson noted the 2007 Medicare Allowable Rate was 938 and the new 2008 rate is 963 per loaded mile The Emergency Services Advisory Board voted to request the Board of Commissioners to approve the increase of the Medicare Allowable Billing Rate for Johnston County to 963 per loaded mile PagePage pageNumber8571 February 4 , 2008 – 10 00 am Continued At the inquiry of Commissioner Wade M Stewart , Ms Robertson reported even if a person participates in the local rescue unit’s subscription program , the insurance company will still be billed for a transport The rate would apply to Medicare , Medicaid , as well as all other insurance companies In response to a question from Commissioner Allen L Mims , Jr , Ms Robertson confirmed the increase is needed due to the rising cost of fuel Commissioner Wade M Stewart moved the Board approve the increase to reflect the 2008 Medicare Allowable Rate of 963 per loaded mile Commissioner Tony Braswell seconded the motion , which carried by unanimous vote 6 Johnston County Airport Authority – Economic Incentive Proposal Airport Director Ray Blackmon addressed the Board and introduced Airport Authority Chairman John Bullock and Vice Chairman Dr Leonard Woodall Mr Blackmon stated the Airport Authority would like to offer an economic incentive program to attract new aircraft as well as maintain the current based aircraft in Johnston County The source of the incentive reimbursement is proposed to be fifty percent of the ad valorem taxes paid by the owner on the aircraft To qualify for the incentive program , the aircraft owner would have to purchase a minimum fuel capacity of 12,000 gallons per year , per aircraft The maximum period of eligibility for the incentive proposal would be five years Mr Blackmon reported once the aircraft owner submits an application for the incentive the Airport staff would then verify the fuel consumption while the Tax Department would confirm that the owner has paid the ad valorem taxes on the aircraft Once it is determined that the aircraft owner has met the required criteria , the County Finance Department would issue the reimbursement If approved , the Airport Authority requests to implement the program effective January 1 , 2009 with a 36 month trial period , at which time , a reassessment of the program would be conducted to determine the viability Mr Blackmon noted the Airport Authority feels this would be an excellent opportunity to bring additional revenue to the Airport in fuel sales and hangar rent , with the likely possibility that the aircraft owner may construct new hanger space Commissioner Jeffrey P Carver inquired if the Airport Authority had discussed marketing and recruitment with regards to the proposal , if approved Mr Blackmon reported the Authority would first seek out neighboring aircraft owners at Raleigh - Durham International Airport He stated with construction on the new Clayton Bypass nearing completion , access to the Johnston County Airport would be more convenient to those owners Commissioner Tony Braswell asked how the incentive proposal would affect existing hanger space at the Airport Mr Blackmon stated the Airport is completing construction on a new hanger that has the potential to house two or three larger aircraft It is the hopes of the Authority that the incentive proposal will attract aircraft owners who would construct new hangers at their own expense and enter into land leases with the Airport Commissioner Allen L Mims , Jr stated he had the opportunity recently to tour the Airport grounds and he was very pleased at some of the ongoing projects Commissioner Mims further stated everyone could be proud of the Johnston County Airport and he moved the Board approve the economic incentive proposal concept , as outlined by Mr Blackmon Commissioner Jeffrey P Carver stated the proposal offers no exposure to the County and he appreciated Mr Blackmon and the Airport Authority’s efforts Commissioner Carver seconded the motion , which carried by unanimous vote 7 Animal Services – Designation of “ Dog Warden ” County Attorney Mark Payne requested the Board to formally designate the Director of Animal Services as dog warden for Johnston County for the purposes of NCGS § 67 - 31 and further as the person responsible for “ potentially dangerous dogs ” pursuant to NCGS § 67 - 41 Mr Payne noted the designation of dog warden under NCGS § 67 - 31 is helpful , but not essential to facilitate the enforcement of State and County animal control provisions ; however , the designation of the authority to determine “ potentially dangerous dogs ” is necessary and important PagePage pageNumber9572 February 4 , 2008 – 10 00 am Continued In response to a question from Commissioner Allen L Mims , Jr , Mr Payne clarified that the Board would be placing the designation on the Director of Animal Services position , rather than a specific individual Therefore , in the future , any person who holds the position of Director of Animal Services would automatically hold the designation Commissioner Allen L Mims , Jr moved the Board designate the Director of Animal Services position as dog warden for Johnston County and further , as the person responsible for “ potentially dangerous dogs ” pursuant to NCGS § 67 - 31 and 67 - 41 , respectively Commissioner Tony Braswell seconded the motion which carried by unanimous vote 8 Call for Public Hearing Proposed Amendment to Water Service Ordinance Commissioner DeVan Barbour moved the Board schedule a public hearing to be held March 3 , 2008 at the 10 00 am regular meeting , to allow for public comment on proposed ordinance amendments to the Water Service Ordinance Commissioner Jeffrey P Carver seconded the motion , which carried by unanimous vote 9 Call for Public Hearing Proposed Amendment to Sewer Use Ordinance Commissioner Jeffrey P Carver moved the Board schedule a public hearing to be held March 3 , 2008 at the 10 00 am regular meeting , to allow for public comment on proposed ordinance amendments to the Sewer Use Ordinance Commissioner DeVan Barbour seconded the motion , which carried by unanimous vote 10 Public Utilities – Award of Bid – Wastewater Treatment Plant Expansion The Board reviewed the following bids , which were received on December 18 , 2007 for the wastewater treatment plant expansion from 70 mgd to 95 mgd Bid Bond Addenda Total Total Bidder Enclosed Acknowledged Base Bid Alt Bid TA Loving Company X X 10,572,700 10,627,700 Goldsboro , NC Crowder Const Company X X 10,992,300 11,024,800 Apex , NC State Utility Contractors X X 11,454,000 11,479,000 Monroe , NC Hickory Const Company X X 11,723,800 11,723,800 Hickory , NC Dellinger , Inc X X 12,344,021 12,344,021 Monroe , NC Staff recommended award of bid to low bidder TA Loving Company of Goldsboro , North Carolina in the alternate amount of 10,627,700 , subject to the concurrence and approval of the Division of Water Quality , Construction Grants and Loans Section Tim Broome , Director of Utilities and Engineering , stated the project will be funded by a low interest State Revolving Fund loan Mr Broome noted the overall project consists of expanding the wastewater treatment plant along with installing wastewater transmission facilities from the NC Hwy 42 area east of Clayton and from Wilson’s Mills to the County’s wastewater interceptor on the Neuse River in Smithfield The bidding process for the transmission facilities was delayed due to state permitting schedule issues and bids will be received on February 7 , 2008 Mr Broome stated it is necessary to proceed with the wastewater treatment plant expansion contract award due to the validation period for bids , the time required for the Division of Water Quality contract approval , and the lead time for contractor mobilization The amount of the State Revolving Fund loan is 17,500,000 and following receipt of bids for the wastewater transmission facilities , staff will submit a combined budget for the Board’s approval at the March 3 , 2008 meeting At the inquiry of Commissioner Tony Braswell , Mr Broome reported the alternate bid amount involves alternate types of equipment and construction of a pre - stressed sludge holding tank Upon a motion by Commissioner Jeffrey P Carver , seconded by Commissioner DeVan Barbour , and carried by unanimous vote , the Board awarded the bid to low bidder TA Loving Company of Goldsboro , NorthPage0573 February 4 , 2008 – 10 00 am Continued Carolina in the alternate bid amount of 10,627,700 , subject to the concurrence and approval of the Division of Water Quality , Construction Grants and Loans Section 11 Update on Water Supply Drought Situation – Annual Chlorine Strategy for Water Plant Tim Broome , Director of Utilities and Engineering , informed the Board that regarding the current drought situation , Falls Lake needs to refill by May in order to avoid problems sustaining water supply to Raleigh over the summer He stated staff will continue to closely monitor the lake releases Mr Broome stated the County water supply system will begin the annual free chlorine strategy th beginning Wednesday , February 13 and continue until the first part of April in order to clean the water lines and eliminate any bacteria that may have become tolerant to ammonia Mr Broome pointed out the process is essential each year in order to maintain the proper water quality through the summer He noted that while Harnett County will also be undertaking the process , Raleigh and Cary have chosen to forego the strategy due to the severe drought It is feared by County staff , that both Raleigh and Cary will suffer with pockets of poor water quality during the summer and may not have adequate water supplies to flush the lines Mr Broome indicated the County may receive some criticism from citizens as a result of line flushing that occurs as part of the treatment process ; however , staff strongly feels the annual strategy is necessary He asked the Board for their support during the free chlorine flushing period 12 Budget Revisions At the request of County Finance Officer John Massey , Commissioner Allen L Mims , Jr moved the Board approve the following budget amendments Commissioner Jeffrey P Carver seconded the motion , which carried by unanimous vote Education – School Bond Fund FUND BUDGET LINE ITEM REQUESTED CHANGE CODE CLASSIFICATION EXPENDITURE INCREASE DECREASE 16 63006048 Transfer to General Fund 1,131,00000 FUND BUDGET LINE ITEM REQUESTED CHANGE CODE CLASSIFICATION REVENUE INCREASE DECREASE 16 631937900 Investment Earnings 1,131,00000 School Debt Service FUND BUDGET LINE ITEM REQUESTED CHANGE CODE CLASSIFICATION EXPENDITURE INCREASE DECREASE FUND BUDGET LINE ITEM REQUESTED CHANGE CODE CLASSIFICATION REVENUE INCREASE DECREASE 10 910537926 Transfer from School Bond Fund 1,131,00000 10 460033990 Fund Balance Appropriated 1,131,00000 Health FUND BUDGET LINE ITEM REQUESTED CHANGE CODE CLASSIFICATION EXPENDITURE INCREASE DECREASE 10 59251410 Training 20000 10 59601410 Training 20000 TOTAL NET EXPENDITURES 40000 FUND BUDGET LINE ITEM REQUESTED CHANGE CODE CLASSIFICATION REVENUE INCREASE DECREASE 10 592534155 East Carolina University 20000 10 596034155 East Carolina University 20000 TOTAL NET REVENUE 40000Page1574 February 4 , 2008 – 10 00 am Continued Sheriff FUND BUDGET LINE ITEM REQUESTED CHANGE CODE CLASSIFICATION EXPENDITURE INCREASE DECREASE 10 51001700 Vehicles 6,39784 10 51003100 Fuels 1,07000 10 51003350 Supplies – Special Sheriff 6,00000 10 51007414 Capital Outlay – Sheriff’s Special 6,31576 10 51007418 Capital Outlay – Drug Seizure 16,63827 TOTAL NET EXPENDITURES 36,42187 FUND BUDGET LINE ITEM REQUESTED CHANGE CODE CLASSIFICATION REVENUE INCREASE DECREASE 10 510032106 Controlled Substance Tax 6,31576 10 510032509 Insurance Recovery 6,39784 10 510033099 Misc Revenue 7,07000 10 510035160 Fed Equitable Sharing 16,63827 TOTAL NET REVENUE 36,42187 Social Services FUND BUDGET LINE ITEM REQUESTED CHANGE CODE CLASSIFICATION EXPENDITURE INCREASE DECREASE 10 61101909 Crisis Intervention Program 118,54300 FUND BUDGET LINE ITEM REQUESTED CHANGE CODE CLASSIFICATION REVENUE INCREASE DECREASE 10 610034123 Social Services Administration 118,54300 13 Appointments Upon a motion by Commissioner Wade M Stewart , seconded by Commissioner Jeffrey P Carver and carried by unanimous vote , the Board made the following appointments and granted waivers for the length of service where needed A Johnston - Lee - Harnett Community Action , Inc – Reappointed Robert W “ Bob ” Atkinson for a two year term to expire on February 28 , 2010 B Juvenile Crime Prevention Council – Reappointed Sarah M Yard representing United Way or Non - Profit , E Scott Tart representing General Public , and Elaine B Wilson representing General Public ; and appointed Darlene Edwards representing Member of Business Community , Sarah W Anderson representing General Public , and Sharon Griffin representing General Public for two year terms to expire on February 28 , 2010 C Nursing Home Adult Care Home Community Advisory Board – Reappointed Ronald E Hailey , Amanda B Thompson , Chad R Thompson , and Harriett G Creech for three year terms to expire on February 28 , 2011 Ms Creech received a waiver of the length of service policy D Johnston County Planning Board Commissioner Allen L Mims , Jr nominated Scott Brandt Smith and Commissioner DeVan Barbour nominated Larry W Massengill Larry W Massengill was appointed for a three year term to expire on February 28 , 2011 , via the following vote Voting for Larry W Massengill Commissioners Cookie Pope , Wade M Stewart , Tony Braswell , DeVan Barbour , and Jeffrey P Carver , Voting for Scott Brandt Smith Commissioner Allen L Mims , Jr Page2575 February 4 , 2008 – 10 00 am Continued 14 Delinquent Tax Collection Report Tax Administrator Pat Goddard reported on the collection of delinquent taxes for the month of January 2008 She noted in addition to garnishments and bank attachments , six foreclosure complaints were filed , no demand letters sent , resulting in a collection of 16,64198 As of January 31 , 2008 , the Tax Department has collected 9388 of the real and personal levy for 2007 , and 7884 of the motor vehicle levy Through the NC State Debt Setoff Program , 29 accounts have been paid for a total of 3,63481 as of January 31 , 2008 The next foreclosure sale is scheduled for February 27 , 2008 and the delinquent property tax notices were mailed on January 16 , 2008 Ms Goddard pointed out that some of the properties in the next foreclosure sale are classified as “ unknown owner properties ” She noted that the properties have been thoroughly researched and most are small strips of land resulting from deed overlaps or uncertain deed descriptions In response to a question from Commissioner Allen L Mims , Jr , Ms Goddard reported the Tax Department does notify the surrounding property owners 15 Order to Advertise Tax Liens for 2007 Delinquent Tax Bills Pursuant to NCGS § 105 - 369 a and b1 , Ms Goddard informed the Board that the total amount of unpaid real estate taxes for 2007 is 4,168,90987 on 7,389 accounts as of January 31 , 2007 To satisfy the requirement of NCGS § 105 - 369 b1 , notices of unpaid delinquent taxes were sent via US mail to the owners of record as of January 8 , 2008 At the request of Ms Goddard , Commissioner Tony Braswell moved the Board authorize the Tax Department to advertise the liens for the delinquent 2007 tax bills Commissioner Wade M Stewart seconded the motion , which carried by unanimous vote 16 Manager Reports and Comments A Revision to County Financial Policy Guidelines County Manager Rick Hester and County Finance Officer John Massey requested the Board to consider a revision to the County’s Financial Policy Guidelines Mr Hester reported the revision would allow the County’s available fund balance percentage calculation to mirror that of the Local Government Commission Mr Massey stated the original definition and interpretation in the County’s guidelines is somewhat more conservative than the Local Government Commission’s guidelines and has also caused some confusion in the past Mr Massey noted staff recommended the revision be adopted into the guidelines to avoid confusion by the bond rating agencies and the County’s financial advisors In response to a question from Commissioner Jeffrey P Carver , Mr Massey reported the proposed language has been taken directly from the Local Government Commission’s guidelines At the request of Commissioner Allen L Mims , Jr , Mr Massey outlined the differences in between the County’s current policy versus the proposed revision Mr Massey assured the Board that during the budget preparation period , he will also present the available fund balance percentage based on the more conservative calculation After further discussion , Commissioner Jeffrey P Carver moved the Board approve the following revision to the Johnston County Financial Policy Guidelines Commissioner DeVan Barbour seconded the motion which carried by unanimous vote RESERVE POLICIES 1 The County will calculate its “ Legally Available Fund Balance ” in accordance with Local Government Commission LGC guidelines and as outlined in The Local Government Budget and Fiscal Control Act Legally Available Fund Balance is calculated as Cash and Investments minus the sum of liabilities , encumbrances , and deferred revenues arising from cash receipts , as those figures stand at the close of the fiscal year next preceding the budget year 2 Legally Available Fund Balances at the close of each fiscal year should be at least 15 of the Total Annual Operating Budget of the County Page3576 February 4 , 2008 – 10 00 am Continued B Reminder – Board Work Session County Manager Rick Hester reminded everyone that the Board will be meeting on Friday , February 29 , 2008 at 8 30 am at Camp Mary Atkinson for a Board Work Session 17 Board Reports and Comments A Anti - Litter Campaign At the request of Commissioner Tony Braswell , the Chairman instructed the County Manager to coordinate a meeting with representatives from the NC Department of Transportation , the Johnston County Sheriff’s Department , the Johnston County Public Utilities Department , and the Johnston County Planning Department to discuss solutions for litter enforcement in the County B Possible Development of a Land Use Plan for Johnston County Commissioner Allen L Mims , Jr noted the recent community meetings regarding land use planning were completed and inquired if the Board could move forward with discussions regarding the possibility of developing a land use plan for Johnston County After discussion on this issue , the County Manager reported he would return to the Board with a suggested timetable once proposals have been received from interested consulting firms to assist the County with a land use plan It was noted the deadline for interested firms to submit proposals is February 25 , 2008 C Transportation Improvements Commissioner Tony Braswell noted the Department of Transportation’s recent decision to delay the widening of NC Hwy 42 East until 2015 and how this will adversely affect the area The Board discussed the Department of Transportation’s schedule and priorities related to transportation improvements projects in the County Commissioner Braswell reported the Transportation Advisory Committee would be meeting soon and he would continue to ask the DOT for additional support Chairman Cookie Pope asked Commissioner Wade M Stewart to provide assistance to Commissioner Braswell , if needed , as he continues to work with the DOT Representative James H Langdon , Jr , who was in attendance , indicated he would also be glad to take part in discussions regarding transportation issues for the County D Citizen Concern – Litter Complaint from Rental Property The Chairman recognized the Honorable Will Crocker , Clerk of Superior Court , who had entered the meeting accompanied by Louise Worley of 4517 Rains Crossroads Road , Princeton Ms Worley asked the Board if the County could assist her with requiring her former tenants to remove trash and debris they left behind on a rental property she owns near Rains Crossroads County Attorney Mark Payne outlined the process the County could initiate if the matter is determined to be a solid waste violation After further discussion , Commissioner Wade M Stewart instructed Mr Payne to contact Ms Worley after the meeting and assist her further 18 Closed Session – NCGS Sec 14331811 a 5 Acquisition of Property The Chairman announced the closed session has been postponed There being no further business , Commissioner Tony Braswell moved the Board adjourn Commissioner Allen L Mims , Jr seconded the motion , which carried by unanimous vote The meeting adjourned at 11 00 am ____________________________ Cookie Pope , Chairman Paula G Woodard , Clerk to the BoardPage