September 7, 2010 - 10:00 AM - County Board of Commissioners Meeting Minutes

10 67 Meeting of the Johnston County Board of Commissioners September 7 , 2010 10 00 am The Johnston County Board of Commissioners met in regular session Tuesday , September 7 , 2010 at 10 00 am in the Commissioners Meeting Room , Johnston County Courthouse Annex , Smithfield , North Carolina The following members were present Present Wade M Stewart , Chairman , Allen L Mims , Jr , Vice Chairman , Cookie Pope , Jeffrey P Carver , DeVan Barbour , W Ray Woodall and Tony Braswell Absent None Also Present Rick J Hester , County Manager , Paula G Woodard , Clerk to the Board , J Chad McLamb , Finance Officer , David F Mills , County Attorney , and Melissa A Daughtry , Paralegal Deputy Clerk Chairman Wade M Stewart called the meeting to order at 10 00 am Commissioner Cookie Pope opened the meeting with a prayer Commissioner W Ray Woodall led those in attendance in the pledge of allegiance to the American flag 1 Approval Discussion of Agenda Upon a motion by Commissioner Allen L Mims , Jr , seconded by Commissioner Cookie Pope , and carried by unanimous vote , the Board approved the agenda as presented 2 Consent Agenda Items Upon a motion by Commissioner W Ray Woodall , seconded by Commissioner Cookie Pope , and carried by unanimous vote , the Board approved the consent agenda items as follows A Approval of Minutes – August 2 , 2010 10 00 am and August 16 , 2010 12 00 pm B Department of Transportation – Additions to System The Board concurred with the Department of Transportation’s recommendation to add the following roads to the State Maintained System Millennium Court – Millennium Pointe Subdivision – Phase I – Boon Hill Township C Proclamation – American Business Women’s Day – September 22 , 2010 adopted as follows AMERICAN BUSINESS WOMEN’S DAY PROCLAMATION WHEREAS , at the close of World War II , many women who had joined the workforce for the first time were reluctant to give up their newfound careers and return to their homes They were striding down the professional path and they were exhilarated ; and WHEREAS , on September 22 , 1949 , a Kansas City businessman , Hilary A Bufton Jr , recognized the positive impact women were having on the American economy and founded the American Business Women’s Association ; and WHEREAS , the American Business Women’s Association , a national support network for working women , has dedicated more than half a century to women’s professional development and has provided workplace skills and career development training for more than 600,000 women through more than 1000 ABWA chapters and networks nationally ; and WHEREAS , the Association established the American Business Women’s Day in 1983 ; and WHEREAS , this day , the Association’s founding date , was recognized by a joint resolution passed by both houses of the US Congress and by a proclamation issued by President Ronald Reagan ; and WHEREAS , annually , on September 22 , the contributions and achievements of millions of employed women in the United Stated are recognized across the nation , NOW , THEREFORE , the Johnston County Board of Commissioners does hereby proclaim , September 22 , 2010 , as American Business Women’s Day in Johnston County , and urges all citizens to recognize the significance of workingwomen and business owners and to actively support their programs and endeavors th Adopted this 7 day of September 2010 Page68 September 7 , 2010 – 10 00 am Continued D Proclamation – 2010 Fall Litter Sweep – September 18 through October 2 , 2010 adopted as follows PROCLAMATION FALL LITTER SWEEP 2010 WHEREAS , the North Carolina Department of Transportation organizes an annual fall statewide roadside cleanup to ensure clean and beautiful roads in North Carolina ; and WHEREAS , the fall 2010 LITTER SWEEP roadside cleanup will take place September 18 through October 2 , 2010 , and encourages local governments and communities , civic and professional groups , businesses , churches , schools , families and individual citizens to participate in the Department of Transportation cleanup by sponsoring and organizing local roadside cleanups ; and WHEREAS , Adopt - A - Highway volunteers , Department of Transportation employees , Department of Correction inmates and community service workers , local government agencies , community leaders , civic and community organizations , businesses , churches , schools , and environmentally concerned citizens conduct annual local cleanups during LITTER SWEEP and may receive certificates of appreciation for their participation ; and WHEREAS , the great natural beauty of our state and a clean environment are sources of great pride for all North Carolinians , attracting tourists and aiding in recruiting new industries ; and WHEREAS , the cleanup will increase awareness of the need for cleaner roadsides , emphasize the importance of not littering , and encourage recycling of solid wastes ; and nd WHEREAS , the 2010 fall LITTER SWEEP will celebrate the 22 Anniversary of the North Carolina Adopt - A - Highway program and its 5,815 volunteer groups that donate their labor and time year round to keep our roadsides clean ; and WHEREAS , the LITTER SWEEP cleanup will be a part of educating the children of this great State regarding the importance of a clean environment to the quality of life in Johnston County and North Carolina ; and NOW , THEREFORE , THE JOHNSTON COUNTY BOARD OF COMMISSIONERS , does hereby proclaim September 18 through October 2 , 2010 as LITTER SWEEP time in Johnston County , and encourages all citizens to take an active role in making their communities cleaner th Adopted this the 7 day of September , 2010 E Animal Cruelty Investigators Reappointment Request The Board reappointed Roger Davis and Chad Massengill as the two Animal Cruelty Investigators to serve Johnston County for one year terms F Proclamation – Child Passenger Safety Week adopted as follows CHILD PASSENGER SAFETY WEEK 2010 PROCLAMATION WHEREAS , Children are our country’s most precious resource As parents and caregivers it is our responsibility to keep America’s children safe Every year , thousands of children are tragically injured or killed in motor vehicle traffic crashes For children age 3 and older , it is the leading cause of death It is hard to overstate the toll this takes on families Together we can put an end to this WHEREAS , Today , all 50 States , the District of Columbia , and our Territories have laws requiring the use of child safety seats and seat belts for children traveling in motor vehicles These laws were enacted because of the tremendous safety benefits they provide We know that child safety seats help save lives and reduce injuries We also know that they are most effective when installed and used correctly Sadly , nearly 3 out of 4 child safety seats are not used properly Starting now , working together , we must join forces to prevent these deaths and injuries WHEREAS , Johnston County is committed to working closely with our partners and safety advocates to help reduce the number of young lives lost on our roadways Our goal is to educate parents and caregivers on how to properly install and use child safety seats During Child Passenger Safety Week , there will be hundreds of free child safety seat inspection stations set up across the country We encourage all parents and caregivers to take advantage of this service and ensure that their children are getting the very best protection To locate an inspection station in your area , please go to wwwnhtsagov NOW THEREFORE , We , the Commissioners of Johnston County , do hereby proclaim September 19 through September 25 , 2010 , as Child Passenger Safety Week and September 25 , 2010 , as National Seat Check Saturday We urge everyone to help reduce injuries and the tragic loss of life by buckling up themselves and every child on every trip , every time th Adopted this the 7 day of September , 2010 Page69 September 7 , 2010 – 10 00 am Continued G Town of Wilson’s Mills – Appointment to Planning Board Per the request of the Town of Wilson’s Mills , the Board appointed Benjamin Lacy Parrish , Jr of 3467 Wilson’s Mills Road , to the Wilson’s Mills Planning Board representing the ETJ area of the Town H Social Services – Work First Plan Amendment Per the request of the Department of Social Services , the Board approved an amendment as follows to the Johnston County Work First Plan FY 2009 – 2011 IV Plans to Achieve the Outcomes and Goals A Activities Subsidized Employment Program Our agency will continue our current TANF Subsidized Employment Grant Program as it existed through the ARRA Stimulus funding to employ individuals in temporary positions at DSS These individuals must have a minor child in the home and must be either a current TANF recipient or meet the income requirements of 200 of the Federal Poverty Level The purpose of the program is to assist unemployed eligible individuals to gain temporary employment that will assist with improving their work skills and potentially allow them to gain permanent employment at some point in the near future The temporary positions can work up to 35 hours per week and the rate of pay will be based on the specific pay rate for the position classification level assignment I Tax Releases & Refunds – 07 16 2010 – 08 15 2010 Motor Vehicle Release Refund Report Year Bill # Acct # Name Tran Type Paid 2010 1007 - 105134 1004 - 097105 HACKASPKER , JOHN JOSEPH Release 10584 2010 1007 - 105817 1004 - 094710 WEAVER , KENNETH RANSOM Release 11739 2010 1007 - 099720 1004 - 090418 SEAL , SIDNEY RAMEY Release 21587 2010 1007 - 102239 1004 - 099607 ZSOLDOS , PETER FREELAND Release 32087 2009 1006 - 095888 1003 - 083930 CAB EAST LLC Tag Surrender 18118 2010 1007 - 098588 1004 - 100919 HART , DAVID FRANCIS Release 20036 2010 1007 - 106675 1004 - 100137 LANCASTER , JR , CHARLES THELBERT Release 16875 2009 1005 - 076030 1002 - 070539 SLATER , ROLAND DEAN Release 36208 2009 1001 - 032915 0910 - 015794 LOMONACO , JAKE PHILIP Overpayment 12487 2010 1007 - 098147 1004 - 098108 CRAFTON , DAVID KENNETH Release 18210 2010 1007 - 096440 1004 - 091230 WEBB , BENJAMIN JOSEPH Release 12546 2010 1007 - 108757 1004 - 102335 KAM ENGINEERING SERVICES P C Release 17577 2010 1007 - 108758 1004 - 099550 KAM ENGINEERING SERVICES PC Release 17577 2010 1007 - 106436 1004 - 102066 HAMRICK , BRUCE WAYNE Release 14725 2010 1007 - 103445 1004 - 090399 HUTCHINSON , DOUGLAS W Release 10428 2009 1004 - 063321 1001 - 056113 GREEN , THOMAS ELTON Overpayment 20004 2010 1007 - 107947 1004 - 099046 FLAKE - JOHNSON , CHERRY LURAE Release 13694 2009 1005 - 073064 1002 - 071903 SWIECHOWICZ , TIMOTHY STEVEN Release 16011 2010 1007 - 108065 1004 - 099301 MASTERS , MATTHEW ROY Release 15761 2010 1007 - 100442 1004 - 091151 DALE , WILLIE SHERRILL Release 13330 2009 1005 - 071927 1002 - 068032 HVT INC AS TRUSTEE FOR HONDA LEASE Tag Surrender 17707 2009 1006 - 088808 1003 - 084200 WISE , KATHRYN ANN Release 17303 2010 1007 - 098749 1004 - 103131 JACKSON , MEREDITH COOK Release 15372 2010 1007 - 105095 1004 - 100480 GODWIN , BONNIE CREECH Release 10621 2010 1007 - 103850 1004 - 089398 BUMPERS , WILLIAM HENRY Release 11968 2010 1007 - 097882 1004 - 094899 BRADLEY , BEULAH JONES Release 19236 2010 1007 - 101317 1004 - 102418 BROWN , JEFFERY MICHAEL Release 14121 2009 1001 - 036772 0910 - 019699 THORNTON , CHRISTY CAROLINE Overpayment 12902 2010 1007 - 099884 1004 - 097813 STOWERS , EDWARD GEORGE Release 36140 2010 1007 - 099303 1004 - 099652 ORNER , TRACY LEE Release 17251 2010 1007 - 102233 1004 - 098077 YOUNG , GARY TRENT Release 19353 2009 1004 - 069205 1001 - 059655 DAIMLER TRUST Tag Surrender 26395 2008 0810 - 837707 0807 - 948742 HUDSON , JR , GEORGE EARL Overpayment 19035 2009 1006 - 090863 1003 - 083894 BOYCE , ROBERT THOMAS Release 33499 2007 0806 - 787832 0803 - 884150 WILSON , EMMA DEAN Release 21954 2009 1003 - 049421 0912 - 047027 JACKSON , TEREENA MICHELLE Overpayment 14316 Page70 September 7 , 2010 – 10 00 am Continued 2010 1007 - 102200 1004 - 102850 WHITNEY , ROBERT KEITH Release 14425 2009 1003 - 053084 0912 - 046707 WEEKS , NELSON MONROE Tag Surrender 15331 2009 1005 - 078166 1002 - 072180 JEFFCOAT , WILLIAM GEORGE Overpayment 11313 2009 1003 - 052017 0912 - 042960 MCKIE , DEBRA MARIE Tag Surrender 11895 2009 1004 - 062899 1001 - 057409 LINDLEY , JAMES KEE Overpayment 16788 2010 1007 - 096641 1004 - 100347 CAMP , CHRISTOPHER BRIAN Release 21032 2010 1007 - 102886 1004 - 092880 NIERADKA , ERNEST STANLEY Release 14027 2010 1007 - 097439 1004 - 092643 SMITH , LARRY PATRICK Release 10136 2010 1007 - 096902 1004 - 098801 HOWARD , CRYSTAL ANN Release 25753 2010 1007 - 104177 1004 - 089272 THOMAS , JOHN GREGORY Release 10675 2009 0909 - 981946 0906 - 098509 RAIFORD , KAREN HOLMES Overpayment 37958 2009 1005 - 080537 1002 - 070333 BERGER , JANINE MARIE Overpayment 12430 2009 1005 - 074723 1002 - 069152 GLENN , SHELBY JEAN Overpayment 14280 2010 1007 - 103533 1004 - 091028 NORRIS , RAYMOND ALBERT Release 10019 2010 1007 - 108356 1004 - 094233 CAPPS , RUSSELL EDWARD Release 19360 2009 1001 - 030517 0910 - 025482 KONIK , JOHN CHRISTOPHER Overpayment 11977 2010 1008 - 112896 1005 - 117773 SOUTHEAST CRUSHING RECYCLING Release 60785 2009 1004 - 063002 1001 - 055926 OWENS , DARRELL JOSEPH Release 14973 2009 1004 - 058349 1001 - 057486 EDWARDS , WILLIAM DANIEL Overpayment 11072 2009 1004 - 058301 1001 - 059759 CROSSROADS CHURCH OF BENSON INC Release 13366 2010 1007 - 101365 1004 - 103123 CHANDLER , QANDEEL MURSHIN Release 23718 2010 1008 - 120690 1005 - 104287 WINDHAM , BOBBY RAY Release 12410 2010 1008 - 120865 1005 - 104842 JACOBS , MICHELLE CHILDS Release 13685 2010 1008 - 117434 1005 - 113066 CAMPBELL , ROBERT GEORGE Release 18110 Real Personal Property Releases 7 16 2010 10 58 49 105 SHEILA 2010 - 200406 2000102606 LEE , JOHN MAX SR 20347 7 16 2010 11 00 40 105 SHEILA 2010 - 200407 2000102606 LEE , JOHN MAX SR 20347 7 16 2010 11 02 34 105 SHEILA 2010 - 200408 2000102606 LEE , JOHN MAX SR 20347 7 19 2010 9 44 14 105 SHEILA 2010 - 017116 2000079349 CHRIST COMMUNITY UNITED 36353 7 19 2010 9 45 15 105 SHEILA 2010 - 017115 2000079349 CHRIST COMMUNITY UNITED 36921 7 23 2010 8 45 27 105 SHEILA 2010 - 018363 2000129765 COLE , CARVESTER 83166 7 26 2010 11 53 18 105 SHEILA 2010 - 077408 2000145282 SELMA BAPTIST CHURCH INC 97241 7 26 2010 14 32 46 105 SHEILA 2010 - 018749 2000150116 COMPTON , DEWARREN M 78649 7 26 2010 14 33 58 105 SHEILA 2010 - 098295 2000148071 BLACKWELL HOMES INC 31551 7 26 2010 14 36 44 105 SHEILA 2010 - 098296 2000148071 BLACKWELL HOMES INC 23100 7 26 2010 14 46 30 105 SHEILA 2010 - 098280 2000105900 CBE DEVELOPMENT LLC 31029 7 26 2010 14 47 26 105 SHEILA 2010 - 097660 2000150596 ENNIS , JOSHUA B 87671 7 26 2010 14 48 28 105 SHEILA 2010 - 098281 2000105900 CBE DEVELOPMENT LLC 17463 7 26 2010 14 59 39 105 SHEILA 2010 - 098298 2000148071 BLACKWELL HOMES INC 15675 7 26 2010 15 02 05 105 SHEILA 2010 - 098297 2000148071 BLACKWELL HOMES INC 23982 7 26 2010 15 03 50 105 SHEILA 2010 - 200525 2000148071 BLACKWELL HOMES INC 32833 7 26 2010 15 05 44 105 SHEILA 2010 - 097882 2000068540 TOWN OF SMITHFIELD 7,28609 7 26 2010 15 07 44 105 SHEILA 2010 - 000391 2000144444 ADAIR , LILA C 83019 7 27 2010 9 14 57 105 SHEILA 2010 - 094252 2000132320 WILSON , CHRISTINE M 1,46253 7 27 2010 9 16 07 105 SHEILA 2010 - 035576 2000125291 HARDIN , CHAD E 1,50864 7 27 2010 9 17 03 105 SHEILA 2010 - 074703 2000132866 ROWE , GROVER 2,01765 7 27 2010 15 01 19 105 SHEILA 2010 - 098091 2000150899 ANDERSON , GWENDOLYN 15548 7 27 2010 15 02 35 105 SHEILA 2010 - 098045 2000150864 BERNABE , MISTY L 72317 7 28 2010 13 08 23 341 ASHLEY 2009 - 010537 2000084539 BOYETTE , JOSEPH MARSHALL 39549 7 28 2010 13 09 48 341 ASHLEY 2010 - 010599 2000084539 BOYETTE , JOSEPH MARSHALL 39549 7 29 2010 10 53 45 105 SHEILA 2010 - 076700 2000129604 SCHELLER , CARIMAR 2,00693 8 2 2010 10 39 35 341 ASHLEY 2010 - 049296 2000091225 LAMAR ADV OF ROCKY MNT 16259 8 3 2010 8 32 07 105 SHEILA 2010 - 098629 2000151255 YOUNG , HOWARD F 1,89955 8 3 2010 9 35 25 341 ASHLEY 2010 - 091612 2000145591 WHEELER , JAMES MICHAEL 46961 8 3 2010 9 56 29 105 SHEILA 2010 - 064425 2000041176 ONEAL , JAMES EARL 46680 8 3 2010 10 11 09 105 SHEILA 2010 - 087094 2000068437 TOWN OF SMITHFIELD 13838 8 3 2010 10 12 10 105 SHEILA 2010 - 087095 2000010969 TOWN OF SMITHFIELD 44820 8 3 2010 10 13 54 105 SHEILA 2010 - 087093 2000068540 TOWN OF SMITHFIELD 13784 8 3 2010 11 10 48 105 SHEILA 2010 - 016587 17712299 CHAFFIN , HARRY 12128 8 3 2010 11 15 45 341 ASHLEY 2010 - 016586 17712299 CHAFFIN , HARRY 13811 8 3 2010 14 33 20 105 SHEILA 2010 - 099440 83463740 STEPHENSON , JERRY JOE 1,02331 8 3 2010 15 07 53 105 SHEILA 2010 - 026783 28067880 EDWARDS , JAMES PHILIP 67864PagePage pageNumber571 September 7 , 2010 – 10 00 am Continued 8 4 2010 8 41 14 105 SHEILA 2010 - 059755 2000010265 MIMS , ALLEN LESTER JR 1,82361 8 4 2010 11 22 08 341 ASHLEY 2010 - 058966 2000054528 MELVIN , WILLIAM LEE 12348 8 4 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15 49 01 341 ASHLEY 2010 - 061079 2000121814 MORGAN , CARLA 38823 8 12 2010 8 54 41 341 ASHLEY 2010 - 058682 2000141186 MEDA STAT USA LLC 7,10035 8 12 2010 8 56 18 341 ASHLEY 2010 - 058682 2000141186 MEDA STAT USA LLC 7,10041 8 12 2010 10 49 44 341 ASHLEY 2010 - 006905 8121155 BASS , DAVID W 19757 8 12 2010 12 02 13 105 SHEILA 2010 - 043488 2000149824 JOHNSON , ANNIE CAPPS 85641 8 12 2010 14 52 21 341 ASHLEY 2010 - 059942 2000093565 MITCHELL , JAIME 11256 8 13 2010 9 11 28 341 ASHLEY 2010 - 056435 57419260 MATTHEWS , CURTIS L 42510 8 13 2010 10 22 42 341 ASHLEY 2010 - 046183 2000144718 JONES , JAMES BENTON 50588 8 13 2010 14 35 48 105 SHEILA 2010 - 084435 2000052085 TADA LLC 84976 8 13 2010 16 08 21 105 SHEILA 2010 - 035524 35978770 HARDEE , KENNETH 57594 Real Personal Property Refunds 7 16 2010 9 50 20 344 KATINA 2009 - 011216 13034320 BRASWELL , HUBERT R 13666 7 17 2010 8 34 19 338 ALLISON 2010 - 046096 2000039171 JONES , ELLIS L DVM 29700 7 17 2010 9 23 12 319 JACKIE 2010 - 046096 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ALLISON 2010 - 200554 2000128983 SHEPPARD , DONNA C 63026 August 23 , 2010 This is to certify that , as authorized by the Board of Commissioners on December 11 , 2000 , I have approved the following tax releases and refunds under 100 , as recommended by the County Tax Administrator , Pat Goddard A complete record of this information is on file in the County Finance Office Totals from 07 16 10 to 08 15 10 Tax refunds - Personal Real Property 72768 Tax releases - Personal Real Property 2,39781 Motor Vehicle releases refunds 6,69900 Recommended by Tax Administrator Pat Goddard Approved by Finance Director J Chad McLamb PagePage pageNumber672 September 7 , 2010 – 10 00 am Continued 3 Public Comments A Introduction of JCC’s New Vice President of Finance and Administration Dr David Johnson , President of Johnston Community College , introduced Mr Mike Cross as the new Vice President of Finance and Administration at the College Dr Johnson reported that Mr Cross comes to the College from North Carolina State University as their former Assistant Dean for the College of Agriculture and Life Sciences The Board welcomed Mr Cross to the County Dr Johnson also thanked the Board for their allocation to the College in the FY 10 - 11 budget , commenting that the College realized the financial constraints that everyone was facing during the budget process B Fire Department Insurance Rates At the request of Commissioner Tony Braswell , Johnston County Fire Marshal Chris Perry outlined for the Board the detailed process that volunteer fire departments must go through during insurance rating evaluations Mr Perry specifically noted that Blackman’s Crossroads Fire Department had recently completed their evaluation and through the successful organization within their fire department as well as the collaboration with surrounding departments Benson , Strickland’s Crossroads , Four Oaks , Meadow , and Bentonville , Blackman’s Crossroads expects to receive a better insurance rating for their district Mr Perry noted that the improved rating could result in savings on homeowners insurance premiums for the residents living in the district Mr Perry also spoke on the dedication and time that is put forth by the firefighters to achieve a better insurance rating and he noted that the County’s Public Utilities Department as well as the Sheriff’s Department aided in this effort and that everyone involved should be commended The Board congratulated Blackman’s Crossroads Fire Department Chief William Grantham and his fellow firefighters for successfully completing the insurance rating evaluation Mr Grantham stated that he would like to thank the surrounding fire departments that assisted them in their effort as well as the County’s Public Utilities Department and Sheriff’s Department for their support and participation Mr Grantham stated the process has taken years to prepare for and a lot of hard work and unpaid man hours were put forth by the firefighters Commissioner Braswell spoke on the importance of a better insurance rating for the fire districts and how it positively affects the residents living within the districts Commissioner Braswell reiterated earlier comments that a lot of man hours are put forth during this process and he wants to ensure that everyone understands just how much work is involved to make sure our citizens receive the best service C Citizen Support of Dr Frank Wefald Lionel Sanders , First Vice President of the Johnston County NAACP Branch , addressed the Board and expressed his support for Dr Frank Wefald and requested that the Board of Commissioners look into having Dr Wefald’s privileges reinstated at Johnston Health Mr Sanders spoke on the services he has received in the past from Dr Wefald and stated there is not another physician in Johnston County that is capable of servicing pacemakers ; therefore , Johnston County residents that have pacemakers must travel out of County for service The Board thanked Mr Sanders for the information 4 Sheriff’s Department – Request to Surplus Vehicles Sheriff Steve Bizzell requested the Board to declare the following vehicles surplus and authorize them to be sold at a government services administration auction on Monday , October 18 , 2010 at 2 00 pm by Manheim of NC Auto Auction formerly Aycock Auto Auction of Kenly , North Carolina at their facility Year Make Model VIN Mileage 1 2002 FORD TAURUS 1FAHP56S82A145889 111,810 2 2003 MERCURY SABLE 1MEFM55S33A614267 103,416PagePage pageNumber773 September 7 , 2010 – 10 00 am Continued 3 2003 MERCURY SABLE 1MEFM55S73A618340 103,752 4 2004 FORD CROWN VIC 2FAFP71W84X102290 116,897 5 2004 FORD CROWN VIC 2FAFP71W54X102277 129,617 6 2005 FORD CROWN VIC 2FAFP71W65X177605 116,336 7 2005 FORD CROWN VIC 2FAFP71W55X177594 119,316 8 2005 FORD CROWN VIC 2FAHP71W95X125846 117,364 9 2005 FORD CROWN VIC 2FAFP71W45X177604 112,028 10 2005 FORD CROWN VIC 2FAFP71W95X177601 121,420 11 2005 FORD CROWN VIC 2FAFP71W75X177595 112,844 12 2005 FORD CROWN VIC 2FAFP71WX5X177591 110,965 13 2005 FORD CROWN VIC 2FAFP71W85X177590 113,170 14 2005 FORD CROWN VIC 2FAFP71W15X104528 113,206 15 2005 FORD CROWN VIC 2FAFP71W55X104533 111,260 16 2005 FORD CROWN VIC 2FAFP71W95X104535 109,771 17 2005 FORD CROWN VIC 2FAFP71WX5X177588 112,281 18 2007 FORD CROWN VIC 2FAFP71W37X142636 109,637 19 2007 FORD CROWN VIC 2FAFP71W07X142643 118,535 20 2007 FORD CROWN VIC 2FAFP71W67X142646 137,160 Upon a motion by Commissioner W Ray Woodall , seconded by Commissioner Cookie Pope , and carried by unanimous vote , the Board declared the above listed vehicles surplus and authorized they be sold at the government services administration auction on Monday , October 18 , 2010 at 2 00 pm by Manheim of NC Auto Auction formerly Aycock Auto Auction of Kenly , North Carolina at their facility 5 Public Hearing – 10 15 am – Economic Development Incentive Grant Advertised in The Smithfield Herald – August 25 , 2010 The Chairman announced that the Economic Development Incentive Grant public hearing is tabled until the September 22 , 2010 9 00 am special meeting and would be heard at that time along with the 2011 Revaluation public hearing previously scheduled 6 Request for Tax Exempt Loan Status – Thanksgiving Volunteer Fire Department Mr Gary House , Chief of the Thanksgiving Volunteer Fire Department , requested the Board grant the fire department tax exempt loan status so they can borrow funds from BB & T for the refinancing of a 2003 Pierce Fire Truck Mr House reported the present loan balance to be refinanced is 126,450 He noted that the fire department expects to save approximately 3,200 annually by refinancing with a lower interest rate Mr House offered to answer any questions At the inquiry of Chairman Wade M Stewart , Director of Finance Chad McLamb stated that he had reviewed the proposals received by the Thanksgiving Fire Department and he recommended they refinance with BB & T at an interest rate of 420 Mr McLamb stated that he has also recommended the fire department make monthly payments at the same rate as with the original loan which would help decrease the life of the loan and save money on interest Chairman Stewart thanked Mr House and the Thanksgiving Fire Department for recently allowing the placement of a County EMS Unit at their station Mr House stated they had received positive feedback from the community on the new EMS Unit being located at the station Commissioner W Ray Woodall noted that he has utilized the services of the Thanksgiving Fire Department recently and he commended them on their work Upon a motion by Commissioner Jeffrey P Carver , seconded by Commissioner Tony Braswell , and carried by unanimous vote , the Board adopted the following resolution approving tax exempt loan status for the Thanksgiving Volunteer Fire Department NOW , THEREFORE , BE IT HEREBY RESOLVED , that the Board of Commissioners of Johnston County , North Carolina , does hereby approve a tax - exempt loan to the Thanksgiving Volunteer Fire Department of Johnston County , North Carolina the “ VFD ” , from Branch Banking and Trust Company , in a principal amount not to exceed 136,000 or current payoff amount , which loan is for the following purpose PagePage pageNumber874 September 7 , 2010 – 10 00 am Continued The refinancing by the VFD of a 2003 Pierce Fire Engine , which will be owned and operated by the VFD , and will be maintained at the following address 2375 Thanksgiving Fire Road , Selma , NC 27576 RESOLVED , FURTHER , that the approval of the loan to the VFD set forth above is given solely for purposes of the public approval requirements for tax - exempt financing applicable to the VFD because of Section 150 e 3 and Section 147 f of the Internal Revenue Code of 1986 , as amended , and such approval does not obligate the County or its Board of Commissioners in any way regarding repayment of the debt th Duly certified by the execution hereof and the placement hereon of the seal of said county , this 7 day of September , 2010 7 Neuse Charter School Update County Manager Rick Hester announced during Manager Comment that representatives from the Neuse Charter School had requested to table their update to the Board of Commissioners until the October 4 , 2010 10 00 am meeting 8 Department of Transportation – Comprehensive Transportation Plan Update Chairman Wade M Stewart announced that the Department of Transportation had requested to table their Comprehensive Transportation Plan Update until the 6 00 pm meeting 9 Public Utilities – Energy Efficiency and Conservation Block Grant Project Tim Broome , PE , Director of Utilities and Engineering , explained that in June 2009 the Board authorized an application for an Energy Efficiency Conservation Block Grant Project grant in the amount of 636,200 , as part of the federal stimulus program Mr Broome stated the grant has been awarded , a consulting engineer has been retained , and studies have been completed to determine which improvements will produce the greatest savings in energy and other resources and , therefore , reductions in annual operating costs Staff proposes a project scope with an estimated total cost of 759,000 Mr Broome reported the higher cost is the result of adding an additional standby generator for the wastewater treatment plant which will allow the electrical service for a portion of the plant to qualify for a “ peak sharing ” rate Mr Broome stated this will save costs and put the plant in compliance with state rules for emergency power The 122,800 difference in the grant and the proposed budget is proposed to be funded from Fund 68 Sewer Reserves Mr Broome requested the Board’s approval of the project scope , adoption of the project budget , and appropriation of 122,800 from Fund 68 fund balance Upon a motion by Commissioner W Ray Woodall , seconded by Commissioner Cookie Pope , and carried by unanimous vote , the Board approved the project scope as proposed by staff , adopted the project budget ordinance following and approved the appropriation of 122,800 from Fund 68 fund balance to cover the additional cost for the additional standby generator CAPITAL PROJECT ORDINANCE FOR THE ENERGY EFFICIENCY AND CONSERVATION BLOCK GRANT PROJECT BE IT RESOLVED by the Board of Commissioners of the County of Johnston , North Carolina the “ County ” , that pursuant to Section 132 of Chapter 159 of the General Statutes of North Carolina , the following capital project ordinance is hereby adopted Section 1 The project authorized is energy efficiency retrofits of various water and sewer equipment infrastructure to increase energy efficiency and reduce energy consumption and costs the “ Project ” , to be financed by an appropriation from Fund 68 and a 636,200 Energy Efficiency and Conservation Block Grant “ EECBG ” , to be administered by the US Department of Energy “ DOE ” thru the American Recovery and Reinvestment Act of 2009 “ ARRA ” Section 2 The officers of the County are hereby directed to proceed with the Project within the terms of the EECBG program and the budget contained herein Section 3 The following amounts are appropriated for the Project Construction 301,000 Capital Outlay 358,000 Technical Services 100,000 Total 759,000 Section 4 The following revenues are anticipated to be available to complete this Project EECBG Grant 636,200 Appropriation from Fund 68 122,800 Total 759,000PagePage pageNumber975 September 7 , 2010 – 10 00 am Continued Section 5 The Director of Finance is hereby directed to maintain within the Capital Project Fund sufficient specific detailed accounting records to satisfy the requirements of the EECBG program , DOE , ARRA and other State and federal regulations Terms of the EECBG funding agreement shall be met Section 6 Funds may be advanced from Fund 67 or Fund 68 for the purpose of making payments as due Reimbursement requests should be made to DOE in an orderly and timely manner Section 7 The Director of Finance is hereby directed to report annually on the financial status of each Project element in Section 3 and the total revenue received Section 8 Copies of this capital project ordinance shall be furnished to the Clerk to the Board , the Budget Officer and the Director of Finance for direction in carrying out this Project Adopted this 7th day of September 2010 10 Public Utilities – Reclaimed Water Facilities to Serve Johnston Community College and Area Businesses Tim Broome , PE , Director of Utilities and Engineering , stated a reclaimed water main has been designed and permitted which will provide the recycled resource to Johnston Community College for irrigation , toilet flushing , and firefighting training as well as the main may also serve area businesses Mr Broome reported the County received a 500,000 grant from the North Carolina Rural Center and federal stimulus funding was anticipated to fund the 1,300,000 balance of the project cost ; however , the stimulus funding did not materialize Mr Broome stated staff recommends that applications be submitted for a low interest State Revolving Fund loan for the project as well as a Clean Water Management Trust Fund grant He asked the Board to adopt resolutions authorizing the submittal of the loan and grant applications Upon a motion by Commissioner W Ray Woodall , seconded by Commissioner Cookie Pope , and carried by unanimous vote , the Board adopted the following two resolutions authorizing loan and grant applications to cover costs associated with the reclaimed water facilities to serve Johnston Community College and area businesses RESOLUTION BY GOVERNING BODY OF APPLICANT WHEREAS , The Federal Clean Water Act Amendments of 1987 and the North Carolina the Water Infrastructure Act of 2005 NCGS 159G have authorized the making of loans and grants to aid eligible units of government in financing the cost of construction of reclaimed water distribution system expansion , and WHEREAS , Johnston County has need for and intends to construct a reclaimed water distribution system expansion project described Reclaimed Water System to serve Johnston Community College and Area Businesses , and WHEREAS , Johnston County intends to request state loan assistance for the project , NOW THEREFORE BE IT RESOLVED , BY THE BOARD OF COMMISSIONERS OF JOHNSTON COUNTY That Johnston County will arrange financing for all remaining costs of the project , if approved for a State loan or grant award That Johnston County will adopt and place into effect on or before completion of the project a schedule of fees and charges and other available funds which will provide adequate funds for proper operation , maintenance , and administration of the system and the repayment of all principal and interest on the debt That Johnston County Board of Commissioners agree to include in the loan agreement a provision authorizing the State Treasurer , upon failure of Johnston County to make scheduled repayment of the loan , to withhold from Johnston County any State funds that would otherwise be distributed to the local government unit in an amount sufficient to pay all sums then due and payable to the State as a repayment of the loan That Johnston County will provide for efficient operation and maintenance of the project on completion of construction thereof That Rick J Hester , County Manager , and successors so titled , is hereby authorized to execute and file an application on behalf of Johnston County with the State of North Carolina for a loan to aid in the construction of the project described above That the County Manager , and successors so titled , is hereby authorized and directed to furnish such information as the appropriate State agency may request in connection with such application or the project to make the assurances as contained above ; and to execute such other documents as may be required in connection with the application That Johnston County has substantially complied or will substantially comply with all Federal , State , and local laws , rules , regulations , and ordinances applicable to the project and to Federal and State grants and loans pertaining thereto Adopted this the September 7 , 2010 at Smithfield , North Carolina Resolution of Support of Reclaimed Water to Serve Johnston Community College and Area BusinessesPage076 September 7 , 2010 – 10 00 am Continued WHEREAS , Johnston County is hereby applying to the North Carolina Clean Water Management Trust Fund “ the Fund ” for grant funds for a Reclaimed Water System to Serve Johnston Community College and Area Businesses ; and WHEREAS , if the North Carolina Clean Water Management Trust Fund approves funding of the project as described in this grant application , the Fund will prepare a Grant Agreement for execution by Johnston County ; and WHEREAS , the Grant Agreement will specify the terms and conditions under which the Fund will provide the grant funding ; and WHEREAS , the Grant Agreement will require Johnston County to perform certain functions and obligations in order to carry out the work described in this grant application NOW , THEREFORE , BE IT RESOLVED That the Johnston County Board of Commissioners assures the North Carolina Clean Water Management Trust Fund that it understands the functions and obligations to which Johnston County is committing itself in order to carry out the work described in this grant application , and further agrees that Johnston County will proceed with diligence to perform those functions and obligations to accomplish the work described in this grant application Adopted this 7th day of September , 2010 11 Public Utilities – Water Treatment Plant Improvements – Reservoir Cover and Residuals Handling System Tim Broome , PE , Director of Utilities and Engineering , informed the Board that the County’s Water Treatment Plant is in need of improvements , which are necessary to sustain operations Staff reports that a reservoir cover and the byproduct residuals handling processes require attention Mr Broome stated the total estimated cost for removing and replacing the reservoir cover as well as constructing improvements to the byproduct residuals handling processes is approximately 2,200,000 Staff recommends that an application be submitted for a low interest State Revolving Fund Loan from the Public Water Supply Section of NCDENR Mr Broome requested the Board to adopt a resolution authorizing the State Revolving Fund Loan application At the inquiry of Commissioner Allen L Mims , Jr , Mr Broome stated the interest rate on the loan is anticipated at 22 Upon a motion by Commissioner W Ray Woodall , seconded by Commissioner Cookie Pope , and carried by unanimous vote , the Board adopted the following resolution authorizing the submittal of a State Revolving Fund Loan application for the improvements RESOLUTION BY GOVERNING BODY OF APPLICANT WHEREAS , The Federal Safe Drinking Water Act Amendments of 1996 and the North Carolina Water Infrastructure Act of 2005 NCGS 159G have authorized the making of loans and grants to aid eligible units of government in financing the cost of construction of drinking water system improvements , and WHEREAS , Johnston County has need for and intends to construct a drinking water system project described as the Johnston County Water Treatment Plant Raw Water Reservoir and Residuals Handling Improvements , and WHEREAS , Johnston County intends to request state loan assistance for the project , NOW THEREFORE BE IT RESOLVED , BY THE JOHNSTON COUNTY BOARD OF COMMISSIONERS Johnston County will arrange financing for all remaining costs of the project , if approved for a State loan award That Johnston County will adopt and place into effect on or before completion of the project a schedule of fees and charges and other available funds which will provide adequate funds for proper operation , maintenance , and administration of the system and the repayment of all principal and interest on the debt That the Johnston County Board of Commissioners agrees to include in the loan agreement a provision authorizing the State Treasurer , upon failure of the Johnston County to make scheduled repayment of the loan , to withhold from Johnston County any State funds that would otherwise be distributed to the local government unit in an amount sufficient to pay all sums then due and payable to the State as a repayment of the loan That Johnston County will provide for efficient operation and maintenance of the project on completion of construction thereof That Rick J Hester , County Manager , and successors so titled , is hereby authorized to execute and file an application on behalf of Johnston County with the State of North Carolina for a loan to aid in the construction of the project described above That the County Manager and successors so titled , is hereby authorized and directed to furnish such information as the appropriate State agency may request in connection with such application or thePage177 September 7 , 2010 – 10 00 am Continued project ; to make the assurances as contained above ; and to execute such other documents as may be required in connection with the application That Johnston County has substantially complied or will substantially comply with all Federal , State , and local laws , rules , regulations , and ordinances applicable to the project and to Federal and State grants and loans pertaining thereto th Adopted this the 7 day of September , 2010 at Smithfield , North Carolina 12 Public Utilities – Cleveland Area Wastewater Force Main Tim Broome , PE , Director of Utilities and Engineering , reported that included in the 2006 Wastewater Facilities Improvements Project was the Cleveland Area Wastewater Force Main and consisted of approximately 29,000 lf of 20 ” pipeline from the Josephine Road – SR 1010 intersection to a flow equalization and pumping facility at the County landfill Due to limits in State Revolving Loan funding , the pipeline project construction was deferred and not included in the first phase of the 2006 Wastewater Facilities Improvements Project construction Mr Broome explained that the NC Department of Environment and Natural Resources – Division of Water Quality now has funding for the project and is offering loan assistance in the amount of 3,500,000 Funding is being offered in two components 1 a 3,000,000 loan with a 20 year term and 0 apr interest ; and 2 a 500,000 loan with a 20 year term and 222 apr interest Due to prior commitments for wastewater transmission and treatment services in the Cleveland area and projected growth in the western area of the County , Mr Broome requested the Board to consider adopting resolutions accepting the two loans and to adopt the capital project ordinance Upon a motion by Commissioner Cookie Pope , seconded by Commissioner W Ray Woodall , and carried by unanimous vote , the Board adopted the following two resolutions accepting the loan offers as well as adopted the following capital project budget ordinance RESOLUTION BY JOHNSTON COUNTY BOARD OF COMMISSIONERS STATE REVOLVING LOAN FOR CLEVELAND AREA WASTEWATER TRANSMISSION FACILITIES WHEREAS , the North Carolina Clean Water Revolving Loan and Grant Act of 1987 has authorized the making of loans and grants to aid eligible units of government in financing the cost of construction of wastewater treatment works , wastewater collection systems , and water supply systems , water conservation projects , and WHEREAS , the North Carolina Department of Environment and Natural Resources has offered a State Revolving Loan in the amount of 3,000,000 for the construction of the Cleveland Area Wastewater Transmission Facilities , and WHEREAS , Johnston County intends to construct said project in accordance with the approved plans and specifications Now , therefore , be it resolved by the Johnston County Board of Commissioners Johnston County does herby accept the State Revolving Loan offer of 3,000,000 That Johnston County does hereby give assurance to the North Carolina Department of Environment and Natural Resources that all items specified in the loan offer , Section II – Assurances will be adhered to That Rick J Hester , County Manager , and successors so titled , is hereby authorized and directed to furnish such information as the appropriate State agency may request in connection with such application or the project ; to make the assurances as contained above ; and to execute such other documents as may be required in connection with the application That Johnston County has substantially complied or will substantially comply with all Federal , State and local laws , rules , regulations , and ordinances applicable to the project and to Federal and State grants and loans pertaining thereto Adopted this the 7th day of September 2010 , at Smithfield , North Carolina RESOLUTION BY JOHNSTON COUNTY BOARD OF COMMISSIONERS STATE REVOLVING LOAN FOR CLEVELAND AREA WASTEWATER TRANSMISSION FACILITIES WHEREAS , the North Carolina Clean Water Revolving Loan and Grant Act of 1987 has authorized the making of loans and grants to aid eligible units of government in financing the cost of construction of wastewater treatment works , wastewater collection systems , and water supply systems , water conservation projects , and WHEREAS , the North Carolina Department of Environment and Natural Resources has offered a State Revolving Loan in the amount of 500,000 for the construction of the Cleveland Area Wastewater Transmission Facilities , andPage278 September 7 , 2010 – 10 00 am Continued WHEREAS , Johnston County intends to construct said project in accordance with the approved plans and specifications Now , therefore , be it resolved by the Johnston County Board of Commissioners Johnston County does herby accept the State Revolving Loan offer of 500,000 That Johnston County does hereby give assurance to the North Carolina Department of Environment and Natural Resources that all items specified in the loan offer , Section II – Assurances will be adhered to That Rick J Hester , County Manager , and successors so titled , is hereby authorized and directed to furnish such information as the appropriate State agency may request in connection with such application or the project ; to make the assurances as contained above ; and to execute such other documents as may be required in connection with the application That Johnston County has substantially complied or will substantially comply with all Federal , State and local laws , rules , regulations , and ordinances applicable to the project and to Federal and State grants and loans pertaining thereto Adopted this the 7th day of September 2010 , at Smithfield , North Carolina CAPITAL PROJECT ORDINANCE FOR CLEVELAND AREA WASTEWATER FORCE MAIN BE IT RESOLVED by the Board of Commissioners the “ Board ” of the County of Johnston , North Carolina the “ County ” , that pursuant to Section 132 of Chapter 159 of the General Statutes of North Carolina , the following capital project ordinance is hereby adopted Section 1 The project authorized is the construction installation of approximately 29,000 linear feet of 20 - inch diameter force main from the Josephine Road – SR 1010 intersection to a flow equalization and pumping facility at the County landfill the “ Project ” , to be financed by two State Revolving Loans Section 2 The officers of the County are hereby directed to proceed with the capital Project within the terms of the State Revolving Loan offers and the budget contained herein Section 3 The following amounts are appropriated for the Project Construction 2,980,000 Construction contingency 151,800 Easements 63,000 Technical services 250,200 Revolving loan closing fees 55,000 Total 3,500,000 Section 4 The following revenues are anticipated to be available to complete this Project State revolving loan # E - SRL - T - 10 - 0082 3,000,000 State revolving loan # E - SRF - T - 10 - 0248 500,000 Total 3,500,000 Section 5 The Director of Finance is hereby directed to maintain within the Capital Project Fund sufficient specific detailed accounting records to satisfy the requirements of the North Carolina Department of Environment and Natural Resources and the terms of the State Revolving Loans shall be met Section 6 Funds may be advanced from Fund 68 for the purpose of making payments as due Reimbursement requests should be made to the North Carolina Department of Environment and Natural Resources in an orderly and timely manner Section 7 The Director of Finance is hereby directed to report annually on the financial status of each Project element in Section 3 and the total revenue received Section 8 Copies of this capital project ordinance shall be furnished to the Clerk to the Board of Commissioners , the Budget Officer and the Director of Finance for direction in carrying out this Project Adopted this 7th day of September 2010 13 Public Utilities – Wilson’s Mills to Cleveland Area Water Mains Division I Contract Award The Board reviewed the following bids , which were received on August 17 , 2010 for the Division I construction of the Wilson’s Mills to Cleveland Area Water Transmission Mains project Bid Bond Addenda Bidder Total Bid Submitted Receipt Noted Monroe Roadways Contractors , Inc X X 2,476,51910 Denver , NC State Utility Contractors , Inc X X 2,507,68500 Monroe , NC Hall Contracting Corporation X X 2,546,75000 Charlotte , NC DH Griffin Infrastructure , LLC X X 2,561,78800 Greensboro , NC Triangle Grading and Paving , Inc X X 2,608,58600 Burlington , NCPage379 September 7 , 2010 – 10 00 am Continued Sanford Contractors , Inc X X 2,608,60726 Sanford , NC Park Construction of NC , Inc X X 2,623,31193 Morrisville , NC TA Loving Company X X 2,635,63500 Goldsboro , NC Devere Construction Company , Inc X X 2,651,24800 Alpena , MI Sullivan Eastern , NC X X 2,706,16500 Durham , NC Ralph Hodge Construction X X 2,843,66075 Wilson , NC SJ Louis Construction , Inc X X 2,852,15839 Rockville , MN Dellinger , Inc X X 2,882,93500 Monroe , NC FSC II , LLC d b a Fred Smith Company X X 2,891,98250 Raleigh , NC Blackmon Contracting Company , Inc X X 3,245,80000 Smithfield , NC ST Wooten Corporation X X 3,293,02675 Wilson , NC Key Constructors , Inc X X 3,421,66792 Clarksville , VA Carmichael Construction Company , Inc X X 3,641,69000 Southport , NC East Coast Contracting , Inc X X 3,793,66500 Wilmington , NC Chandra Coats , PE , Department of Public Utilities , stated the low bid was submitted by Monroe Roadway Contractors , Inc of Denver , NC and is in the amount of 2,476,51910 Ms Coats reported that Monroe Roadway Contractors , Inc has not completed utility construction for Johnston County in the past , but the contractor’s past work references are satisfactory , and the firm apparently has the resources to complete the project within the contract schedule Funding for the project is expected from a USDA – Rural Development low interest loan A loan commitment has not been made by Rural Development ; however , the agency has approved the project for bidding and construction due to the urgent need for the hydraulic benefit of the pipeline When USDA funds can be allocated , a loan will be awarded and the project funded retroactively In that it is necessary for the project construction to begin as soon as possible , staff requests the Board to fund the Division 1 project from Fund 67 – Water fund balance and to reimburse Fund 67 once the USDA – Rural Development loan materializes Ms Coats explained that a capital project was previously established for the planning , design , permitting , and easement acquisition phase of the project in the amount of 533,74843 She presented the following proposed revised budget for the Division 1 project Construction 2,476,51910 Contingency 124,48090 Technical Services a Preliminary reports 16,00000 b Design and permitting 104,50000 c Resident inspection 52,50000 d Geotechnical and environmental 12,00000 investigations e Easement surveys 58,50000 Permits 4,00000 Easement Acquisition 165,00000 Legal and Bond Council Fees 22,00000 Capitalized Interest 214,50000 Total Project Cost 3,250,00000 Ms Coats reported that staff recommends the Board award the construction contract for the Wilson’s Mills to Cleveland Area Water Transmission Mains – Division 1 project to Monroe Roadway Contractors , Inc of Denver , NC in the amount of 2,476,51910 and adopt the amended capital budget as presented above StaffPage480 September 7 , 2010 – 10 00 am Continued further recommends the project be funded from Fund 67 fund balance until a USDA – Rural Development low interest loan is committed to the County Matthew Cox , Attorney with Smith , Currie , & Hancock , of 1023 West Morehead Street , Charlotte , representing State Utility Contractors , addressed the Board Mr Cox stated that his client does not feel that Monroe Roadway Contractors properly followed the instructions in the bid form ; therefore , they believe that the lowest responsive bidder should be State Utility Contractors Mr Cox referenced the bid form in question and reported the issue pertains to Line Item No 5 which includes “ Testing , Cleanup , and Seeding for all pipe Minimum 25 of Installation Cost of Line Items 2 , 3 & 4 ” Mr Cox stated that according to Monroe’s calculations , they did not fully account for 25 of the installation cost He asked the Board to consider State Utility Contractors as the lowest responsive bid on the project and offered to answer any questions Ryan Beaver , Attorney with Shumaker , Loop , & Kendrick , of 128 South Tryon Street , Charlotte , representing Monroe Roadway Contractors , addressed the Board Mr Beaver stated that Monroe Roadway Contractors fully believes that they have complied with the terms and conditions of the bid form Mr Beaver stated that the issue is how Line Item No 5 in the bid form is interpreted He stated material costs and installation costs are separate and from Monroe’s standpoint , Line Item No 5 does not contain a reference to 25 of the material cost ; therefore , the fact that a broader reading of the item was interpreted by another contractor should not disqualify Monroe’s bid Mr Beaver stated that Monroe is excited to begin work on the project and would be willing to address any concerns Motion and Second Commissioner Jeffrey P Carver moved the Board award the construction contract , based on staff and the County Attorney’s recommendation , to low bidder Monroe Roadway Contractors , Inc of Denver , NC in the bid amount of 2,476,51910 , adopt the amended capital project budget ordinance as presented by staff ; and approve for the project to be funded from Fund 67 fund balance until such time as a USDA – Rural Development low interest loan is committed to the County for the Wilson’s Mills to Cleveland Area Water Transmission Mains Division I project Commissioner Cookie Pope seconded the motion Further Discussion Commissioner Tony Braswell asked for the County Attorney’s opinion on the information received regarding the disparity on the bid form County Attorney David Mills advised that while both parties Monroe Roadway Contractors and State Utility Contractors have both come before the Board with reasonable interpretations of the language in the bid form , he would recommend the Board award the bid to the low bidder , Monroe Roadway Contractors , in accordance with staff’s recommendation Commissioner Allen L Mims , Jr stated that this is the first time , since he has been a Commissioner , that he is aware of an issue regarding the interpretation of language on the bid form for a project Commissioner Mims commented that based on his reading of the language for Line Item No 5 , he would agree with Monroe’s interpretation of the bid form ; however , he asked that in the future to prevent confusion , for staff to clarify the bid form Commissioner DeVan Barbour asked if the language in Line Item No 5 on the bid form was something new that had recently been added Tim Broome , PE , Director of Utilities & Engineering , reported that the language in Line Item No 5 of the bid form is standard language that Johnston County had used for the last eight years and this is the first occasion where there has been a disagreement on the interpretation Vote The motion carried by unanimous vote CAPITAL PROJECT ORDINANCE FOR WILSON’S MILLS TO CLEVELAND AREA WATER TRANSMISSION MAINS BE IT RESOLVED by the Board of Commissioners of the County of Johnston , North Carolina the “ County ” , that pursuant to Section 132 of Chapter 159 of the General Statutes of North Carolina , the following capital project ordinance is hereby adopted Page581 September 7 , 2010 – 10 00 am Continued Section 1 The project authorized is the construction of water transmission mains from the vicinity of the Johnston County Water Treatment Plant in Wilson’s Mills to the Cleveland and Little Creek Water Districts the “ Project ” , to be financed initially by an appropriation from Fund 67 Section 2 The officers of the County are hereby directed to proceed with the Project within the terms of the budget contained herein Section 3 The following amounts are appropriated for the Project Construction 2,476,51910 Technical Services 243,50000 Permits 4,00000 Easements 165,00000 Legal and Bond Counsel Fees 22,00000 Capitalized Interest 214,50000 Contingency 124,48090 Total 3,250,00000 Section 4 The following revenues are anticipated to be available to complete this Project Appropriation from Fund 67 3,250,00000 Total 3,250,00000 Section 5 The Director of Finance is hereby directed to maintain within the Capital Project Fund sufficient specific detailed accounting records to satisfy the requirements of State and federal regulations Section 6 Funds may be advanced from Fund 67 for the purpose of making payments as due Section 7 The Director of Finance is hereby directed to report annually on the financial status of each Project element in Section 3 and the total revenue received Section 8 Copies of this capital project ordinance shall be furnished to the Clerk to the Board , the Budget Officer and the Director of Finance for direction in carrying out this Project Amended this 7th day of September 2010 14 Budget Revisions County Finance Director Chad McLamb asked the Board to approve the budget revisions and offered to answer any questions Commissioner Allen L Mims , Jr moved the Board approve the following budget amendments , seconded by Commissioner W Ray Woodall , and carried by unanimous vote Health BUDGET REQUESTED CHANGE FUND LINE ITEM CLASSIFICATION EXPENDITURE CODE INCREASE DECREASE 59101410 Training 69300 10 BUDGET REQUESTED CHANGE FUND LINE ITEM CLASSIFICATION REVENUE CODE INCREASE DECREASE 10 591034155 Division of Public Health 69300 Library BUDGET REQUESTED CHANGE FUND LINE ITEM CLASSIFICATION EXPENDITURE CODE INCREASE DECREASE 44503305 Main Books 10,56400 18 18 44506800 Memorial Books 2,99800 18 44503323 Endowment Foundation 25000 TOTAL NET EXPENDITURES 13,31200 BUDGET REQUESTED CHANGE FUND LINE ITEM CLASSIFICATION REVENUE CODE INCREASE DECREASE 445033102 Transfer from General Fund 1,32000 18 18 445034103 Town of Smithfield 7,50000 18 445033990 Fund Balance 22,13200 TOTAL NET REVENUE 13,31200Page682 September 7 , 2010 – 10 00 am Continued Job Training BUDGET REQUESTED CHANGE FUND LINE ITEM CLASSIFICATION EXPENDITURE CODE INCREASE DECREASE 10 2030 Staff Salaries 26,73100 10 2030 Staff Fringe Benefits 15,64800 10 2030 Individual Training Accounts ITAs 41,70900 10 2030 Other Program Costs 67000 10 2020 Staff Salaries 2,98200 10 2020 Staff Fringe Benefits 7,73000 10 2020 Individual Training Accounts ITAs 10,38200 10 2020 Other Program Costs 33000 10 4020 Staff Salaries 10,45500 10 4020 Staff Fringe Benefits 1,71600 10 4020 Travel 45600 10 4020 Work Experience Participant Wages 18,18900 10 4020 Work Experience Participant Fringes 2,85000 10 4020 Individual Training Accounts ITAs 2,91800 10 4020 Supportive Services 3,82300 10 4020 Other Program Costs 1,18900 10 4030 Staff Salaries 18,42500 10 4030 Staff Fringe Benefits 3,11900 10 4030 Travel 60900 10 4030 On - the Job Training 13,82100 10 4030 Individual Training Accounts ITAs 2,99600 10 4030 Supportive Services 6,60600 10 4030 Other Program Costs 1,43800 TOTAL NET EXPENDITURES 88,61000 BUDGET REQUESTED CHANGE FUND LINE ITEM CLASSIFICATION REVENUE CODE INCREASE DECREASE 2030 WIA Title 1 Dislocated Worker Federal 000 10 10 2020 WIA Title 1 Adult Federal 000 10 4020 ARRA Adult Federal 41,59600 10 4030 ARRA Dislocated Worker Federal 47,01400 TOTAL NET REVENUE 88,61000 Social Services BUDGET REQUESTED CHANGE FUND LINE ITEM CLASSIFICATION EXPENDITURE CODE INCREASE DECREASE 61005823 Domestic Viol