December 4, 2017 - 10:00 am - County Board of Commissioners Meeting Minutes

10 39 Meeting of the Johnston County Board of Commissioners December 4 , 2017 10 00 am The Johnston County Board of Commissioners met in regular session Monday , December 4 , 2017 at 10 00 am in the Commissioners Meeting Room , Johnston County Courthouse Annex , Smithfield , North Carolina The following members were present Present Chairman Jeffrey P Carver , Vice Chairman Ted G Godwin , Cookie Pope , Allen L Mims , Jr , Chad M Stewart , Larry Wood , and Lee Jackson Absent None Also Present County Manager Rick J Hester , Clerk to the Board Paula G Woodard , Finance Officer and Assistant County Manager J Chad McLamb , County Attorney Jennifer J Slusser , and Paralegal Deputy Clerk to the Board Dana Cuddington Chairman Jeffrey P Carver called the meeting to order and turned the meeting over to County Manager Rick Hester for the Organization of the Board 1 Organization of the Board Chairman of the Board County Manager Rick Hester called for nominations for Chairman of the Board Commissioner Allen L Mims , Jr nominated Commissioner Jeffrey P Carver to serve as Chairman Commissioner Larry Wood seconded the nomination There being no further nominations , the County Manager closed the nominations and Commissioner Jeffrey P Carver was elected by acclamation to serve as Chairman for a one year term Vice Chairman of the Board Chairman Jeffrey P Carver called for nominations for Vice Chairman of the Board Commissioner Chad M Stewart nominated Commissioner Ted G Godwin to serve as Vice Chairman There being no further nominations , the Chairman closed the nominations and Commissioner Ted G Godwin was elected by acclamation to serve as Vice Chairman for a one year term Prayer and Pledge Commissioner Ted G Godwin provided the prayer Marine Corps League Carry On Detachment 1236 of Clayton led those in attendance in the Pledge of Allegiance to the American Flag 2 Approval Discussion of Agenda Upon a motion by Commissioner Chad M Stewart , seconded by Commissioner Cookie Pope , and carried by unanimous vote , the Board approved the agenda as presented 3 Consent Agenda Items Upon a motion by Commissioner Chad M Stewart , seconded by Commissioner Ted G Godwin , and carried by unanimous vote , the Board approved the consent agenda items as follows Commissioner Cookie Pope called to everyone’s attention Item D under the Consent Agenda and spoke on the importance of making sure that behavioral health is always addressed in Johnston County and that our citizens are taken care of first A Approval of Minutes – November 6 , 2017 10 00 am and 6 00 pm B Adoption of Regular Board Meetings for 2018 , as follows JOHNSTON COUNTY BOARD OF COMMISSIONERS 2018 REGULAR BOARD MEETINGS Meeting Place - Johnston County CourthousePage40 December 4 , 2017 – 10 00 am Continued 207 E Johnston Street , Smithfield , North Carolina Commissioners Meeting Room January Tuesday , January 2 , 2018 – 10 00 am & 6 00 pm February Monday , February 5 , 2018 – 10 00 am & 6 00 pm March Monday , March 5 , 2018 – 10 00 am & 6 00 pm April Monday , April 2 , 2018 – 10 00 am & 6 00 pm May Monday , May 7 , 2018 – 10 00 am & 6 00 pm June Monday , June 4 , 2018 – 10 00 am & 6 00 pm July Monday , July 9 , 2018 – 10 00 am & 6 00 pm August Monday , August 6 , 2018 – 10 00 am & 6 00 pm September Tuesday , September 4 , 2018 – 10 00 am & 6 00 pm October Monday , October 1 , 2018 – 10 00 am & 6 00 pm November Monday , November 5 , 2018 – 10 00 am & 6 00 pm December Monday , December 3 , 2018 – 10 00 am & 6 00 pm C Approval of Public Officials Bonds for the County , as follows Position Official Name Amount of Bond Policy Number Effective Dates Tax Administrator Sheila Garner 50,00000 2965516 3 1 17 - 03 01 2020 Social Services Director DSS Director 55,00000 2463590 05 19 17 - 05 19 18 Sheriff Steve Bizzell 60,00000 3548642 12 07 14 - 12 07 18 Register of Deeds Craig Olive 60,00000 2647210 12 02 17 - 12 02 18 Blanket Bond All employees 50,00000 2244175 12 01 14 - 12 01 18 County Manager Rick J Hester 500,00000 2244175 12 01 14 - 12 01 18 Clerk to the Board Paula Woodard 500,00000 2244175 12 01 14 - 12 01 18 Finance Officer J Chad McLamb 500,00000 2244175 12 01 14 - 12 01 18 Asst Finance Officer Tyson Radford 500,00000 2244175 12 01 14 - 12 01 18 Economic Dev Director Chris Johnson 100,00000 2244175 12 01 14 - 12 01 18 D Inpatient Behavioral Health Services Partnership The Board authorized the County Manager , County Attorney , and Health Director to finalize an agreement transferring the inpatient Behavioral Health providers to Johnston Health UNCPN with Johnston County agreeing to pay 254,385 for the 6 month period from January 1 , 2018 – June 30 , 2018 ; and for the following 12 months FY 18 - 19 the County will pay 508,769 to Johnston Health The County and Johnston Health , after FY 18 - 19 ends , will review the program and discuss appropriate subsidies for both parties moving forward E Tax Releases & Refunds – 10 16 2017 – 11 15 2017 Motor Vehicle Release Refund Report Year Bill # Acct # Name Tran Type Paid 2012 1301 - 509958 1210 - 516864 HUDDLESTON , AMANDA WHEELER Overpayment 10520 2012 1301 - 507388 1210 - 518745 HARRIS , BRENDA KELLY Overpayment 11035 Real Personal Property Releases TRANS DATE TIME USER YR BILL # ACCT # TAXPAYER NAME AMOUNT 10 19 2017 11 47 55 AM ALassiter 2016 - 72752 2000108133 PEREZ , JAIME CERAS 12832 10 27 2017 9 58 12 AM ALassiter 2017 - 104588 2000155273 MARKET STREET INVESTMENTS 29723 10 27 2017 10 02 01 AM ALassiter 2017 - 42523 2000197068 CUARENTA , ROBERTO RAMIREZ 70638 10 30 2017 8 38 35 AM dwoodward2 2017 - 44967 2000107800 PITTMAN , CARLEE LIFE ESTATE 1,15133 11 1 2017 11 53 55 AM dwoodward2 2017 - 3038 2000021122 N C DISTRICT COUNCIL OF THE 6,13061 11 7 2017 10 11 38 AM ALassiter 2017 - 800224 2000082815 HINSONS TYPING & PRTG 35425 11 7 2017 10 13 35 AM ALassiter 2017 - 800225 2000082815 HINSONS TYPING & PRTG 28506 11 7 2017 10 15 12 AM ALassiter 2017 - 800226 2000082815 HINSONS TYPING & PRTG 22381 11 7 2017 10 26 15 AM ALassiter 2017 - 800158 7270650 BAREFOOT , TERRY 20536Page41 December 4 , 2017 – 10 00 am Continued 11 7 2017 11 21 28 AM ALassiter 2017 - 800146 53179934 LAMPE & MALPHRUS LBR CO 24695 11 7 2017 4 46 26 PM ALassiter 2017 - 800151 53179934 LAMPE & MALPHRUS LBR CO 24797 11 7 2017 4 48 00 PM ALassiter 2017 - 800150 53179934 LAMPE & MALPHRUS LBR CO 1,66358 11 7 2017 4 49 27 PM ALassiter 2017 - 800149 53179934 LAMPE & MALPHRUS LBR CO 7,00833 11 7 2017 4 50 37 PM ALassiter 2017 - 800148 53179934 LAMPE & MALPHRUS LBR CO 49144 11 7 2017 4 53 23 PM ALassiter 2017 - 800147 53179934 LAMPE & MALPHRUS LBR CO 49772 11 8 2017 11 49 03 AM ALassiter 2017 - 107082 2000196796 MITCHELL , RAYLON WAYNE 13778 11 8 2017 1 54 39 PM ALassiter 2017 - 31397 2000070944 WINBORNE , STEVEN BROOKS 27120 11 9 2017 9 32 31 AM ALassiter 2017 - 800155 2000159398 BAREFOOTS COUNTRY STORE INC 11506 11 9 2017 9 33 39 AM ALassiter 2017 - 800154 2000159398 BAREFOOTS COUNTRY STORE INC 17458 11 9 2017 9 41 38 AM ALassiter 2017 - 800153 2000159398 BAREFOOTS COUNTRY STORE INC 13967 11 9 2017 10 16 25 AM ALassiter 2017 - 800152 2000159398 BAREFOOTS COUNTRY STORE INC 19268 11 9 2017 4 40 14 PM dwoodward2 2017 - 201647 2000050903 WALTERS , WESLEY HAYWOOD 1,48330 11 9 2017 4 41 15 PM dwoodward2 2017 - 201647 2000050903 WALTERS , WESLEY HAYWOOD - 1,48330 11 9 2017 4 43 55 PM dwoodward2 2017 - 51122 2000050903 WALTERS , WESLEY HAYWOOD 1,88718 11 13 2017 8 14 11 AM dwoodward2 2017 - 48660 2000196931 RAMSEY , ETWYN 1,32309 11 13 2017 8 17 05 AM dwoodward2 2017 - 42214 2000174874 QUINN , JENNIE 80997 11 13 2017 8 35 19 AM dwoodward2 2017 - 17139 2000182042 PRIVETTE , JANICE 2,72894 11 13 2017 8 38 23 AM dwoodward2 2017 - 18043 2000031610 NEWSOME , GARRY T SR 72318 11 13 2017 8 41 05 AM dwoodward2 2017 - 47842 61826950 MOORE , MELVIN 85101 11 13 2017 8 44 06 AM dwoodward2 2017 - 91733 59974180 MEDLIN , ELEANOR FAYE 76208 11 13 2017 8 47 40 AM dwoodward2 2017 - 64040 2000190746 MCDONOUGH , JUDITH A 1,32240 11 13 2017 8 50 12 AM dwoodward2 2017 - 101960 2000154761 LOCKLEAR , JOYCE THOMPSON 31645 11 13 2017 8 53 18 AM dwoodward2 2017 - 1387 2000177833 LEE , LILI ROMAINE 2,30337 11 13 2017 8 55 43 AM dwoodward2 2017 - 4014 2000198345 JONES , JOSEPH B 46687 11 13 2017 9 08 51 AM dwoodward2 2017 - 13539 2000164323 BROUGHTON , SHIRLEY LIFE ESTATE 1,73824 11 13 2017 9 11 28 AM dwoodward2 2017 - 77832 1461680 ALLEN , EUSTACE V 1,13687 11 13 2017 9 14 52 AM dwoodward2 2017 - 47734 2000183615 FOUR OAKS RESCUE SQUAD INC 10,55364 11 13 2017 10 39 54 AM dwoodward2 2017 - 59033 2000167228 ANDERSON , EUGENIA M 89931 11 13 2017 10 43 58 AM dwoodward2 2017 - 18695 2000038558 ONEAL , LEONARD HUGH 73373 11 14 2017 7 59 54 AM dwoodward2 2017 - 34475 57938700 MCCLEARN , CHRISTINE L 12865 11 14 2017 8 01 11 AM dwoodward2 2016 - 61159 57938700 MCCLEARN , CHRISTINE L 12865 Real Personal Property Refunds TRANS DATE TIME USER YR BILL # ACCT # TAXPAYER NAME AMOUNT 10 19 2017 12 08 22 PM jmorrow 2017 - 41846 2000119310 ERTEL , CANDICE SMITH 26932 10 19 2017 12 37 57 PM jevans 2006 - 14392 2000075923 CARRETERO - GALLARDO , 16999 FRANCISCO JAVIER 10 24 2017 2 37 22 PM LOCKBOX 2017 - 66311 2000030249 VALVOLINE LLC 20176 11 1 2017 3 11 42 PM awestbrook 2017 - 12377 2000192274 RKL LAND INVESTMENTS , LLC 33023 11 1 2017 3 18 29 PM awestbrook 2017 - 8496 19918410 COOKE , GARY FRANK 26400 11 3 2017 12 30 10 PM WFHL 2017 - 33962 2000165128 BARBOUR , HEATHER N 1,50289 11 3 2017 12 30 10 PM WFHL 2017 - 41937 2000173717 BUNCH , TIMOTHY N 2,15661 11 3 2017 12 30 10 PM WFHL 2017 - 15583 2000118152 LEWIS , LYNN C 67695 11 3 2017 12 30 10 PM WFHL 2017 - 71933 2000146580 SCALES , SHOVANDA 1,21670 11 3 2017 12 30 10 PM WFHL 2017 - 26760 2000169095 STANCIL , WILLIAM DAVID 1,26494 11 3 2017 12 30 10 PM WFHL 2017 - 32370 2000050744 VARNELL , LUCIA J 70434 11 6 2017 2 46 06 PM jmorrow 2017 - 66135 2000056193 PARRISH , BENJAMIN L JR 44242 11 13 2017 9 49 36 AM jevans 2017 - 201611 2000167228 ANDERSON , EUGENIA M 44966 11 14 2017 2 34 37 PM LOCKBOX 2017 - 18420 2000183913 PLJS PROPERTIES LLC 78767 11 15 2017 3 49 16 PM AUTOAGENT 2017 - 41135 2000144844 BAILEY , SHELIA MARIE 2,51331 11 15 2017 3 49 16 PM AUTOAGENT 2017 - 97347 2000143606 BECKETT , STEPHEN K 1,28498 11 15 2017 3 49 16 PM AUTOAGENT 2017 - 86864 2000047466 BYRD , STEPHEN CLAY 1,31199 11 15 2017 3 49 16 PM AUTOAGENT 2017 - 13698 2000141207 CHRISTOFFERSEN , DANNY JOHAN 1,15821 11 15 2017 3 49 16 PM AUTOAGENT 2017 - 86912 2000142341 COBB , COLEMAN B 1,76282 11 15 2017 3 49 16 PM AUTOAGENT 2017 - 57462 2000126705 CONN , BRADLEY F 2,20953Page42 December 4 , 2017 – 10 00 am Continued 11 15 2017 3 49 16 PM AUTOAGENT 2017 - 81117 2000024984 DASINGER , PAUL G 74065 11 15 2017 3 49 16 PM AUTOAGENT 2017 - 19429 2000189011 EASON , TRAMAIN T 1,33707 11 15 2017 3 49 16 PM AUTOAGENT 2017 - 64547 2000192818 GLASER , WILLIAM 31229 11 15 2017 3 49 16 PM AUTOAGENT 2017 - 17587 2000082344 JACKSON , RICKY GLENN 1,37533 11 15 2017 3 49 16 PM AUTOAGENT 2017 - 71262 2000180765 JACOBS , RUTH E 4,11422 11 15 2017 3 49 16 PM AUTOAGENT 2017 - 31943 2000201860 JANIS HINTON LEE IRREVOCABLE 2,29460 TRUST 11 15 2017 3 49 16 PM AUTOAGENT 2017 - 41535 2000171180 JOHNSON , GINA 1,62035 11 15 2017 3 49 16 PM AUTOAGENT 2017 - 54796 2000142361 KLINE , JENNIFER 1,63620 11 15 2017 3 49 16 PM AUTOAGENT 2017 - 60997 2000139308 LEE , STEPHANIE 1,51394 11 15 2017 3 49 16 PM AUTOAGENT 2017 - 48550 2000183949 LUTZ , MELANIE B 23000 11 15 2017 3 49 16 PM AUTOAGENT 2017 - 79060 2000153320 MAUNGYOO , KUMROB 60648 11 15 2017 3 49 16 PM AUTOAGENT 2017 - 2817 2000054353 MCLAMB , TIMOTHY EARL 1,22346 11 15 2017 3 49 16 PM AUTOAGENT 2017 - 5650 2000196866 NORTON , ALESANDRO ANTONIO 2,10379 11 15 2017 3 49 16 PM AUTOAGENT 2017 - 42214 2000174874 QUINN , JENNIE 80997 11 15 2017 3 49 16 PM AUTOAGENT 2017 - 36751 2000149340 RIVERA , ELIAS J 1,31767 11 15 2017 3 49 16 PM AUTOAGENT 2017 - 62772 2000191520 ROBERSON , RENEE 2,08726 11 15 2017 3 49 16 PM AUTOAGENT 2017 - 27712 2000157472 SIMPSON , SARA E 1,34190 11 15 2017 3 49 16 PM AUTOAGENT 2017 - 48413 2000182549 STAPLETON , DIANEMARIE 2,70562 11 15 2017 3 49 16 PM AUTOAGENT 2017 - 19298 2000184963 VERES , TATYANA GENNADIEVNA 1,01925 11 15 2017 3 49 16 PM AUTOAGENT 2017 - 51122 2000050903 WALTERS , WESLEY HAYWOOD 1,88718 11 15 2017 3 49 16 PM AUTOAGENT 2017 - 91159 2000112590 WEAVER , GREGORY A 2,04847 11 15 2017 3 49 16 PM AUTOAGENT 2017 - 28546 2000113392 WORLEY , MICHAEL E 1,21552 11 15 2017 3 49 16 PM AUTOAGENT 2017 - 13026 2000113392 WORLEY , MICHAEL E 19789 11 15 2017 4 50 31 PM jevans 2017 - 201640 2000174874 QUINN , JENNIE 39028 11 15 2017 4 53 34 PM jevans 2017 - 201647 2000050903 WALTERS , WESLEY HAYWOOD 40388 North Carolina Vehicle Tax System - Pending Refund Report – October 2017 100 + Payee Name Bill # Transaction Refund Total Change # Reason SCHMELZER , 0039274565 75853764 Adjustment 6127 CLAY 4477 ARTHUR 10604 November 20 , 2017 This is to certify that , as authorized by the Board of Commissioners on December 11 , 2000 , I have approved the following tax releases and refunds under 100 , as recommended by the County Tax Administrator , Sheila Garner A complete record of this information is on file in the County Finance Office Totals from 10 15 17 to 11 15 17 Tax refunds - Personal Real Property 41576 Tax releases - Personal Real Property 71358 Motor Vehicle releases refunds 8480 Recommended by Tax Administrator Sheila Garner Approved by Finance Director J Chad McLamb 4 Welcome for Commissioner Lee Jackson Chairman Jeffrey P Carver welcomed Commissioner Lee Jackson to the Board as the new Commissioner for District 6 5 Public Comments None 6 Public Hearing – Economic Development Incentive Grant Agreement Advertised The Smithfield Herald – November 22 , 2017 The Chairman opened the public hearing for the purposes of receiving public comment on a proposed economic development incentive grant Chairman Jeffrey P Carver called on staff for an explanation of the proposed grant PagePage pageNumber543 December 4 , 2017 – 10 00 am Continued Economic Development Director Chris Johnson explained the proposed economic development incentive grant is for an expansion at OPW Fueling Containment Systems , Inc Mr Johnson stated OPW has been in Johnston County for over ten years and he provided the Board with a brief history of their company Mr Johnson reported OPW began operations with 80 employees and have grown that number to over 200 today He stated the expansion would include not only new taxable investment but the creation of an additional 80 jobs with a chance that number could increase Mr Johnson reported the proposed grant has been reviewed and recommended for approval by the Economic Development Advisory Board County Attorney Jennifer Slusser reviewed the following project summary with the Board for the grant ? Schedule Grant Year 1 – 2019 Grant Year 2 – 2020 Grant Year 3 – 2021 Grant Year 4 – 2022 Grant Year 5 - 2023 ? The Project o The Project consists of the expansion of operations at Facility the manufacturing plant located at 3250 Highway 70 , Johnston County , North Carolina The Company will expand the building to the desired levels , add new machinery , equipment , and other business personal property , and hire and train employees to fulfill new office and production jobs to manufacture innovative components and products for the fluid handling operations market with a net new total capital investment committed at not less than 70 million The Company expects the Project to require the creation of 80 net new jobs ? Investment by Company o Net New Capital Investment for the Project of not less than 70 million o 80 net new full - time employees hired for the Project with an average salary at or above the Johnston County average wage o Retention of those facility improvements , business property and net new jobs counts through Grant Year 5 ? Other Incentives for Completion and Operation of Investment by Company o Payment and performance of incentives by County are conditional on Company not being in default of any obligation to County , including the taxes and contracts o Company to begin its receipt of monetary incentives in Grant Year 1 o Incentives for investment in business property are cash payments for 5 years equivalent to 390 per 1,000 in assessed value of business property on January 1 of the year immediately preceding Grant Year 1 ? Incentives for investment in business property will be adjusted for then - current economic trends in Johnson County , correlated dollar for dollar to changes in the County’s ad valorem tax rate Ms Slusser requested the Board to authorize the Chairman to enter into an economic development incentive grant agreement on behalf of the County to grant incentives on terms not materially inconsistent with the project summary as outlined in exchange for the commitment by the company to invest 7 million in new machinery , equipment , and other business personal property ; employ 80 new full - time workers ; and operate the facility and employ that number of full - time workers for a term of not less than five years Commissioner Ted G Godwin asked if by starting the grant in 2019 , would depreciation negatively impact the incentive grant Ms Slusser responded that starting the grant in 2019 is not really a delay in that the 7 million investment will be made in 2018 She stated there is the potential for additional investment by the company throughout the grant , but the grant period will not extend beyond five years Ms Slusser stated it is in thePagePage pageNumber644 December 4 , 2017 – 10 00 am Continued company’s best interest to make their investment as soon as possible , but certainly the County can offer them the flexibility to make additional investments throughout the grant term Upon a question by Commissioner Chad M Stewart , Ms Slusser confirmed that with the expansion , the company’s employment will increase by an additional 80 jobs for a total of 285 jobs Mr Johnson readdressed the Board and stated this was a highly competitive project that had Johnston County competing with other States for the expansion He reiterated that even though the grant agreement calls for the job creation to be 80 additional employees , the company believes that number will be higher Mr Johnson introduced the Project Consultant on behalf of OPW as Ms Lynne Rooker from The Harvest Group Ms Rooker thanked the Board for their consideration of the economic development incentive grant She stated the project has been a long process and the support from Johnston County definitely factored into the decision making process by OPW There being no further comments , the Chairman closed the public hearing Upon a motion by Commissioner Ted G Godwin , seconded by Commissioner Cookie Pope , and carried unanimously , the Board authorized the Chairman to enter into an economic development incentive grant agreement on behalf of the County to grant incentives on terms not materially inconsistent with the project summary as outlined in exchange for the commitment by the company to invest 7 million in new machinery , equipment , and other business personal property ; employ 80 new full - time workers ; and operate the facility and employ that number of full - time workers for a term of not less than five years 7 Tax Appeal – Lucille M Stevens Estate Jocelyn S Andrews , Executrix Tax Administrator Sheila Garner presented to the Board a request from Jocelyn Andrews for refund of property tax pursuant to NCGS § 105 - 381 Ms Garner explained that she received the request from the taxpayer for refund of property taxes paid in the current and prior fiscal years Pursuant to NCGS § 105 - 381 b , “ Action of Governing Body ” provides that “ upon receiving a taxpayer’s written statement of defense and request for a release or refund , the governing body of the taxing unit shall within 90 days after receipt of such request determine whether the taxpayer has a valid defense to the tax imposed or any part thereof and shall either release or refund that portion of the amount that is determined to be in excess of the correct liability or notify the taxpayer in writing that no release or refund will be made ” Ms Garner stated although no public hearing is required , she did notify the taxpayer that the appeal would be heard by the Board of Commissioners today Ms Garner reported the taxpayer has requested a refund for tax years 2012 - 2016 She stated in this case , the taxpayer claimed that the Tax Office overstated the acreage on this account for years Ms Garner reported denial of this application for refund would result in no reduction in monies from the County and the Brogden Fire Department Approval of this request would result in a reduction of monies from the County and the Brogden Fire Department for the total of all refund years in the amount of 41811 Ms Garner stated she has reviewed the request submitted by the taxpayer and recommends denial on the basis that the taxpayer has failed to provide sufficient evidence that the tax is an illegal tax or one which was imposed through a clerical error on the part of the Tax Office At the inquiry of Commissioner Allen L Mims , Jr , Ms Garner explained that she believes once the estate was opened , some of the family members looked at the GIS maps and noticed the acreage discrepancy She stated the Tax Office then looked back through all the records to determine if a clerical error was made where the numbers could have been transposed and she determined that no clerical error was made on the part of the Tax Office Commissioner Ted G Godwin stated that under NCGS § 105 - 380 “ the governing body of the taxing jurisdiction is prohibited from releasing , refunding , or compromising all or any portion of the taxes levied against the property within its jurisdiction except as expressly provided ” He continued that per the same statute , any tax that has been refunded in violation of law may be recovered from any members of the governing body who voted for the refund Commissioner Ted G Godwin moved the Board accept the Tax Administrator’s recommendation and deny the request for refund Commissioner Allen L Mims , Jr seconded the motion which carried by unanimous vote PagePage pageNumber745 December 4 , 2017 – 10 00 am Continued 8 Wellness Clinic Update Wellness Clinic Director Kevin Sullivan , PA - C , provided the Board with an update on the activities at the Employee Health & Wellness Clinic Mr Sullivan presented the following to the Board PagePage pageNumber846 December 4 , 2017 – 10 00 am Continued The Board thanked Mr Sullivan for the update 9 Public Utilities – Buffalo Creek Wastewater Pump Station Upgrade and Force Main Proposed Budget Revision Utilities Director Chandra Farmer , PE , reported Johnston County has received a Notice of Intent to Fund the proposed Buffalo Creek Wastewater Pump Station Upgrade and Force Main project from the Division of Water Infrastructure DWI She explained this pump station receives wastewater flow from the Town of Selma , the Town of Pine Level and a portion of the Town of Smithfield The proposed project includes pump station modifications and over 13,000 LF of 20 ” force main Ms Farmer stated the station is currently at capacity , and the improvements will allow the facilities to accept and transmit additional flow She noted the project is identified in the “ Johnston County Public Utilities 2017 Capital Improvements Plan adopted September 4 , 2017 ” Ms Farmer presented the following proposed revised project budget Current Revised Technical Services Engineering Surveying Permitting 150,00000 311,90000 Construction 3,750,00000 Contingency 375,00000 Easement Preparation and Acquisition 30,00000 Loan Closing ___________ 88,10000 Total Project Cost 150,00000 4,555,00000 Funding for the proposed project is as follows State Reserve Project Loan max interest rate of 191 4,405,00000 Fund 68 Appropriation 150,00000 150,00000 Total Project Funds 150,00000 4,555,00000 Ms Farmer stated the County has not received the formal loan offer from DWI , but the offer should be sent after the engineering report is approved She stated if by unforeseen circumstances , the loan offer is not received or approved , additional funds would be appropriated from Fund 68 for any design services completed Ms Farmer requested the Board to approve the revised proposed project budget via adoption of the capital project budget ordinance Upon a motion by Commissioner Allen L Mims , Jr , seconded by Commissioner Cookie Pope , and carried by unanimous vote , the Board approved the revised project budget via adoption of the following capital project budget ordinance CAPITAL PROJECT ORDINANCE FOR THE BUFFALO CREEK WASTEWATER PUMP STATION AND FORCE MAIN PROJECT BE IT RESOLVED by the Board of Commissioners the “ Board ” of the County of Johnston , North Carolina the “ County ” , that pursuant to Section 132 of Chapter 159 of the General Statutes of North Carolina , the following capital project ordinance is hereby adopted PagePage pageNumber947 December 4 , 2017 – 10 00 am Continued Section 1 The project authorized is the Buffalo Creek Wastewater Pump Station and Force Main Project , which includes pump station modifications and over 13,000 linear feet of 20 - inch force main the “ Project ” The Project is to be financed by a Clean Water State Revolving Fund Loan and an appropriation from the County Sewer Fund “ Fund 68 ” Section 2 The officers of the County are hereby directed to proceed with the capital Project within the terms of the State Clean Water Revolving Fund Loan offer and the budget contained herein Section 3 The following amounts are appropriated for the Project Technical Services 311,900 Construction 3,750,000 Contingency 375,000 Easement Preparation and Acquisition 30,000 Loan Closing 88,100 Total 4,555,000 Section 4 The following revenues are anticipated to be available to complete this Project State Clean Water Revolving Fund Loan 4,405,000 Fund 68 Appropriation 150,000 Total 4,555,000 Section 5 The Director of Finance is hereby directed to maintain within the Capital Project Fund sufficient specific detailed accounting records to satisfy the requirements of the North Carolina Department of Environmental Quality and the terms of the State Clean Water Revolving Fund Loan shall be met Section 6 Funds may be advanced from Fund 68 for the purpose of making payments as due Reimbursement requests should be made to the North Carolina Department of Environmental Quality in an orderly and timely manner Section 7 The Director of Finance is hereby directed to report annually on the financial status of each Project element in Section 3 and the total revenue received Section 8 Copies of this capital project ordinance shall be furnished to the Clerk to the Board of Commissioners , the Budget Officer and the Director of Finance for direction in carrying out this Project Amended this 4th day of December , 2017 10 Public Utilities – Elevation Water District – 2017 - 2018 Hydraulic Improvements Budget Upon a motion by Commissioner Cookie Pope , seconded by Commissioner Allen L Mims , Jr , and carried by unanimous vote , the Board recessed regular session to sit as the Elevation Water District Board Sitting as the Elevation Water District Board Utilities Director Chandra Farmer , PE , reported the Elevation Water District has received a Notice of Intent to Fund from the Division of Water Infrastructure DWI for the proposed 2017 - 18 Hydraulic Improvements project She explained the proposed project includes approximately 10,700 LF of 12 ” water main along Raleigh Road , Woodall Dairy Road and Tarheel Road and a 075 MGD booster pump station on Woodall Dairy Road Ms Farmer stated the project is identified in the “ Johnston County Public Utilities 2017 Capital Improvements Plan adopted September 4 , 2017 ” Ms Farmer presented the following proposed project budget Technical Services Engineering Surveying Permitting 100,00000 Construction 1,256,00000 Contingency 125,60000 Easement Preparation and Acquisition 18,40000 Loan Closing 30,00000 Total Project Cost 1,530,00000 Funding for the proposed project is as follows NCDEQ DWI Drinking Water Loan max interest rate of 153 1,500,00000 Fund 69 Appropriations 30,00000 Total Project Funds 1,530,00000 Ms Farmer reported the Elevation Water District has not received the formal loan offer from DWI , but the offer should be sent after the engineering report is approved Ms Farmer stated engineering expenses have been identified by DWI as eligible for reimbursement as part of the proposed loan ; however , if by unforeseen circumstances , the loan offer is not received or approved , funds would be appropriated from Fund 69 for anyPage048 December 4 , 2017 – 10 00 am Continued design services completed Ms Farmer requested the Board’s approval of the proposed project budget via adoption of the capital project budget ordinance in order for staff to proceed with the project design Upon a motion by Commissioner Larry Wood , seconded by Commissioner Ted G Godwin , and carried by unanimous vote , the Board approved the project budget via adoption of the following capital project ordinance CAPITAL PROJECT ORDINANCE FOR THE ELEVATION WATER DISTRICT 2017 - 18 HYDRAULIC IMPROVEMENTS PROJECT BE IT RESOLVED by the Board of Commissioners the “ Board ” of the County of Johnston , North Carolina the “ County ” , sitting as the governing body of the Elevation Water District the “ District ” , that pursuant to Section 132 of Chapter 159 of the General Statutes of North Carolina , the following capital project ordinance is hereby adopted Section 1 The project authorized is the Elevation Water District 2017 - 18 Hydraulic Improvements Project , which includes approximately 10,700 linear feet of 12 - inch water main along Raleigh Road , Woodall Dairy Road and Tarheel Road , and a 075 MGD booster pump station on Woodall Dairy Road the “ Project ” The Project is to be financed by a Drinking Water State Revolving Fund Loan and an appropriation from the Water District Operating Fund “ Fund 69 ” Section 2 The officers of the District are hereby directed to proceed with the capital Project within the terms of the Drinking Water State Revolving Fund Loan offer and the budget contained herein Section 3 The following amounts are appropriated for the Project Technical Services 100,000 Construction 1,256,000 Contingency 125,600 Easement Preparation and Acquisition 18,400 Loan Closing 30,000 Total 1,530,000 Section 4 The following revenues are anticipated to be available to complete this Project Drinking Water State Revolving Fund Loan 1,500,000 Fund 69 Appropriation 30,000 Total 1,530,000 Section 5 The Director of Finance is hereby directed to maintain within the Capital Project Fund sufficient specific detailed accounting records to satisfy the requirements of the North Carolina Department of Environmental Quality and the terms of the Drinking Water State Revolving Fund Loan shall be met Section 6 Funds may be advanced from Fund 69 for the purpose of making payments as due Reimbursement requests should be made to the North Carolina Department of Environmental Quality in an orderly and timely manner Section 7 The Director of Finance is hereby directed to report annually on the financial status of each Project element in Section 3 and the total revenue received Section 8 Copies of this capital project ordinance shall be furnished to the Clerk to the Board of Commissioners , the Budget Officer and the Director of Finance for direction in carrying out this Project Adopted this 4th day of December , 2017 Upon a motion by Commissioner Allen L Mims , Jr , seconded by Commissioner Cookie Pope , and carried by unanimous vote , the Board adjourned as the Elevation Water District Board , and regular session was resumed 11 Budget Revisions Assistant County Manager and Finance Officer Chad McLamb requested the Board to approve the budget revisions listed in the agenda packet and offered to answer any questions Commissioner Chad M Stewart moved the Board approve the following budget amendments , seconded by Commissioner Larry Wood , and carried by unanimous vote Finance Public Utilities REQUESTED CHANGE FUND BUDGET CODE LINE ITEM CLASSIFICATION EXPENDITURE INCREASE DECREASE 69 69009023 Transfer to Other Funds 23,25200 TOTAL NET EXPENDITURES 23,25200Page149 December 4 , 2017 – 10 00 am Continued REQUESTED CHANGE FUND BUDGET CODE LINE ITEM CLASSIFICATION REVENUE INCREASE DECREASE 69 690033990 Fund Balance Appropriated 23,25200 TOTAL NET REVENUE 23,25200 REQUESTED CHANGE FUND BUDGET CODE LINE ITEM CLASSIFICATION EXPENDITURE INCREASE DECREASE 20 85230406 Technical Services 23,25200 TOTAL NET EXPENDITURES 23,25200 REQUESTED CHANGE FUND BUDGET CODE LINE ITEM CLASSIFICATION REVENUE INCREASE DECREASE 20 852337925 Transfer from Other Funds 23,25200 TOTAL NET REVENUE 23,25200 Sheriff REQUESTED CHANGE FUND BUDGET CODE LINE ITEM CLASSIFICATION EXPENDITURE INCREASE DECREASE 10 51001400 Travel 15545 10 51001700 Vehicles 5,62933 10 51004300 Special Services 8000 10 51007400 Capital Outlay 4,76447 10 51007414 Capital Outlay – Sheriff 4,13044 TOTAL NET EXPENDITURES 14,75969 REQUESTED CHANGE FUND BUDGET CODE LINE ITEM CLASSIFICATION REVENUE INCREASE DECREASE 10 510032106 Controlled Substance Tax 63044 10 510032509 Insurance Recovery 7,10880 10 510033099 Miscellaneous Revenue 3,52045 10 510036119 Sale of Assets 3,50000 TOTAL NET REVENUE 14,75969 12 Appointments Upon a motion by Commissioner Ted G Godwin , seconded by Commissioner Chad M Stewart , and carried by unanimous vote , the Board made the following appointments and granted waivers in the length of service policy where needed A Thanksgiving Firefighter’s Relief Fund Board of Trustees – Reappointed William Gerald Fowler for a two year term to expire on October 31 , 2019 and granted Mr Fowler a waiver in the length of service policy B Research & Training Zone Advisory Committee – Reappointed Norwood Thompson for a three year term to expire on December 31 , 2020 and granted Mr Thompson a waiver in the length of service policy Other Appointments C Veterans Services Advisory Board Upon a motion by Commissioner Chad M Stewart , seconded by Commissioner Ted G Godwin , and carried unanimously , Larry Wayne Medlin Commissioner District 1 and Rudy Baker Commissioner District 5 were reappointed for three year terms to expire on December 31 , 2020 Page250 December 4 , 2017 – 10 00 am Continued D Tourism Authority Upon a motion by Commissioner Ted G Godwin , seconded by Commissioner Lee Jackson , and carried unanimously , the Board appointed Michael “ Paul ” Boucher and Cheryl Lane for three year terms to expire on October 31 , 2020 E Economic Development Advisory Board Commissioner Allen L Mims , Jr moved the Board reappoint O Hampton Whittington , Jr representing Benson , Vic Medlin representing Four Oaks , Mike Fleming representing Smithfield , Jason Gipe representing at - large , and Steve Hargis representing at - large and grant Mr Whittington a waiver in the length of service policy Commissioner Chad M Stewart seconded the motion which carried by the following vote Ayes Commissioners Jeffrey P Carver , Cookie Pope , Allen L Mims , Jr , Chad M Stewart , Larry Wood , and Lee Jackson Nays Commissioner Ted G Godwin Chairman Jeffrey P Carver stated there is no question that David Johnson would be very qualified and competent to serve on the Economic Development Advisory Board and he hopes that Mr Johnson will apply again in the future F Hospital Authority Board of Commissioners Nomination It was the consensus of the Board to nominate Dr Marilyn Pearson to be considered for the vacant position to fill an unexpired term ending September 30 , 2018 and forward her application to the Hospital Authority for review and a recommendation 13 Delinquent Tax Collection Report Tax Administrator Sheila Garner reported on the collection of delinquent taxes for the month of November 2017 She presented the following information Enforced Collections November 2017 YTD Wage Garnishments 0 57 Bank Attachments 0 86 Levys 0 0 Foreclosures Complaints Filed November 2017 0 17 Pending Dollars Collected November 2017 000 As of November 30 , 2017 , the Tax Department has collected 5492 of the real and personal levy for 2017 There is no foreclosure sale scheduled at this time The registered motor vehicle collections for November 2017 are 988,73725 and YTD 17 - 18 is 5,768,02376 The 2018 listing forms are scheduled to be mailed on December 28 , 2017 14 Manager Reports and Comments County Manager Rick Hester recognized Intern Eli Brown in the audience and noted this would be his last meeting since his internship will be finished this month Mr Hester thanked Mr Brown for his work during the internship 15 Board Reports and Comments None Page351 December 4 , 2017 – 10 00 am Continued 16 Closed Session – NCGS 14331811 a 3 – Attorney Client Privilege and NCGS 14331811 a 4 – Economic Development Commissioner Larry Wood moved that the Board go into closed session for the purposes of consulting with an attorney employed by the Board in order to preserve the attorney - client privilege , pursuant to North Carolina General Statute 143 - 31811 a 3 and for the purposes of discussing matters relating to the location or expansion of industries or other businesses in the area , pursuant to North Carolina General Statute 143 - 31811 a 4 Commissioner Chad M Stewart seconded the motion which carried unanimously No action was taken Commissioner Larry Wood moved the Board adjourn closed session and resume regular session Commissioner Ted G Godwin seconded the motion , which carried by unanimous vote There being no further business , Commissioner Chad M Stewart moved the Board adjourn Commissioner Cookie Pope seconded the motion , which carried by unanimous vote The meeting adjourned at 11 15 am ____________________________ Jeffrey P Carver , Chairman Paula G Woodard , Clerk to the BoardPage