September 6, 2011 - 10:00 AM - County Board of Commissioners Meeting Minutes

10 499 Meeting of the Johnston County Board of Commissioners September 6 , 2011 10 00 am The Johnston County Board of Commissioners met in regular session Tuesday , September 6 , 2011 at 10 00 am in the Commissioners Meeting Room , Johnston County Courthouse Annex , Smithfield , North Carolina The following members were present Present Chairman Allen L Mims , Jr , Vice Chairman Jeffrey P Carver , Cookie Pope , Wade M Stewart , W Ray Woodall , DeVan Barbour , and Tony Braswell Absent None Also Present County Manager Rick J Hester , Clerk to the Board Paula G Woodard , Finance Officer J Chad McLamb , County Attorney David F Mills , and Paralegal Deputy Clerk Melissa A Daughtry Chairman Allen L Mims , Jr called the meeting to order at 10 00 am Commissioner W Ray Woodall opened the meeting with a prayer Commissioner DeVan Barbour led those in attendance in the pledge of allegiance to the American flag 1 Approval Discussion of Agenda Upon a motion by Commissioner Cookie Pope , seconded by Commissioner W Ray Woodall , and carried by unanimous vote , the Board approved the agenda as presented 2 Consent Agenda Items Upon a motion by Commissioner Jeffrey P Carver , seconded by Commissioner Tony Braswell , and carried by unanimous vote , the Board approved the consent agenda items as follows A Approval of Minutes – August 1 , 2011 10 00 am B Department of Transportation – Additions to System The Board concurred with the Department of Transportation’s recommendation to add the following roads to the State Maintained System Three Sisters Drive – Three Sisters Subdivision – Section 2 – Meadow Township C Proclamation – 2011 Fall Litter Sweep – September 17 through October 1 , 2011 adopted as follows PROCLAMATION FALL LITTER SWEEP 2011 WHEREAS , the North Carolina Department of Transportation organizes an annual fall statewide roadside cleanup to ensure clean and beautiful roads in North Carolina ; and WHEREAS , the fall 2011 LITTER SWEEP roadside cleanup will take place September 17 through October 1 , 2011 , and encourages local governments and communities , civic and professional groups , businesses , churches , schools , families and individual citizens to participate in the Department of Transportation cleanup by sponsoring and organizing local roadside cleanups ; and WHEREAS , Adopt - A - Highway volunteers , Department of Transportation employees , Department of Correction inmates and community service workers , local government agencies , community leaders , civic and community organizations , businesses , churches , schools , and environmentally concerned citizens conduct annual local cleanups during LITTER SWEEP and may receive certificates of appreciation for their participation ; and WHEREAS , the great natural beauty of our state and a clean environment are sources of great pride for all North Carolinians , attracting tourists and aiding in recruiting new industries ; and WHEREAS , the cleanup will increase awareness of the need for cleaner roadsides , emphasize the importance of not littering , and encourage recycling of solid wastes ; and rd WHEREAS , the 2011 fall LITTER SWEEP will celebrate the 23 Anniversary of the North Carolina Adopt - A - Highway program and its 5,760 volunteer groups that donate their labor and time year round to keep our roadsides clean ; and WHEREAS , the LITTER SWEEP cleanup will be a part of educating the children of this great State regarding the importance of a clean environment to the quality of life in Johnston County and North Carolina ; andPage500 September 6 , 2011 – 10 00 am Continued NOW , THEREFORE , THE JOHNSTON COUNTY BOARD OF COMMISSIONERS , does hereby proclaim September 17 through October 1 , 2011 as LITTER SWEEP time in Johnston County , and encourages all citizens to take an active role in making their communities cleaner th Adopted this the 6 day of September , 2011 D Proclamation – Child Passenger Safety Week and National Seat Check Saturday adopted as follows CHILD PASSENGER SAFETY WEEK 2011 PROCLAMATION WHEREAS , Children are our country’s most precious resource As parents and caregivers it is our responsibility to keep America’s children safe Every year , thousands of children are tragically injured or killed in motor vehicle traffic crashes For children age 3 and older , it is the leading cause of death It is hard to overstate the toll this takes on families Together we can put an end to this WHEREAS , Today , all 50 States , the District of Columbia , and our Territories have laws requiring the use of child safety seats and seat belts for children traveling in motor vehicles These laws were enacted because of the tremendous safety benefits they provide We know that child safety seats help save lives and reduce injuries We also know that they are most effective when installed and used correctly Sadly , nearly 3 out of 4 child safety seats are not used properly Starting now , working together , we must join forces to prevent these deaths and injuries WHEREAS , Johnston County is committed to working closely with our partners and safety advocates to help reduce the number of young lives lost on our roadways Our goal is to educate parents and caregivers on how to properly install and use child safety seats During Child Passenger Safety Week , there will be hundreds of free child safety seat inspection stations set up across the country We encourage all parents and caregivers to take advantage of this service and ensure that their children are getting the very best protection To locate an inspection station in your area , please go to wwwnhtsagov NOW THEREFORE , We , the Commissioners of Johnston County , do hereby proclaim September 18 through September 24 , 2011 , as Child Passenger Safety Week and September 24 , 2011 , as National Seat Check Saturday We urge everyone to help reduce injuries and the tragic loss of life by buckling up themselves and every child on every trip , every time th Adopted this the 6 day of September , 2011 E Resolution – Firefighters Week in Johnston County – September 11 - 17 , 2011 adopted as follows RESOLUTION PROCLAIMING FIREFIGHTERS WEEK IN JOHNSTON COUNTY Whereas , fighting fires is one of the most hazardous professions requiring physical strength , stamina , extensive training , courage , and selfless concern for the welfare of others ; and Whereas , firefighters provide valuable services to the citizens of Johnston County , their communities , and the County ; and Whereas , firefighters make sacrifices to protect the lives and financial interests of the citizens of Johnston County ; and Whereas , firefighters respond to emergencies without hesitation when the call of duty arises ; and Whereas , firefighters work with public safety officials and law enforcement officers to protect the integrity of crime scenes , which is necessary to resolve arson cases ; and Whereas , firefighters reside in the community in which they serve and have a great appreciation for protecting their communities ; and Whereas , it is appropriate to recognize the duties and services that firefighters perform by observing Firefighters Week in Johnston County Now Therefore Be It Resolved by the Johnston County Board of Commissioners that all firefighters deserve to be honored for the invaluable service they provide to the County , its citizens , and communities The Board of Commissioners encourages the citizens of Johnston County to observe the week of September 11 - 17 , 2011 as Firefighters Week in Johnston County th Adopted this the 6 day of September 2011 th F Resolution – Remembrance of the 10 Anniversary of September 11 Terrorist Attacks adopted as follows Resolution Joining the National Moment of Remembrance of the th 10 Anniversary of the September 11 Terrorist Attacks on the United StatesPage501 September 6 , 2011 – 10 00 am Continued WHEREAS , the Johnston County Board of Commissioners expresses their support of the United States Senate th regarding coming together as a Nation in honor and remembrance of the 10 anniversary of the terrorist attacks committed against the United States on September 11 , 2001 ; and WHEREAS , at 8 46 am on September 11 , 2001 , the hijacked American Airlines Flight 11 crashed into the upper portion of the North Tower of the World Trade Center in New York City ; and WHEREAS , 17 minutes later , at 9 03 am , the hijacked United Airlines Flight 175 crashed into the South Tower of the World Trade Center ; and WHEREAS , at 9 37 am the west wall of the Pentagon was hit by the hijacked American Airlines Flight 77 This impact caused immediate and catastrophic damage to the headquarters of the Department of Defense ; and WHEREAS , at approximately 10 00 am , the passengers and crew of hijacked United Airlines Flight 93 acted heroically to retake control of the airplane and thwart the loss of additional American lives by crashing the plane into a field in Shanksville , Pennsylvania and , in so doing , sacrificed their lives to save countless others ; and WHEREAS , a total of nearly 3,000 innocent civilians lost their lives in the attacks , and tens of thousands others narrowly escaped , and as witnesses to this tragedy , their lives are forever changed ; and WHEREAS , countless fire departments , police departments , first responders , government officials , civilian workers , emergency medical personnel and volunteers responded immediately and heroically to these horrific events , many suffering fatalities in their rescue efforts ; and WHEREAS , 10 years later , the people of the United States and around the world continue to mourn the tremendous loss of innocent life on that fateful day , and their lives are forever changed as a result of this unprecedented threat to the American way of life ; and th WHEREAS , on the 10 anniversary of this tragic day , the citizens of Johnston County join their fellow Americans and people around the word in remembrance of the victims of the attacks on September 11 , 2001 , and their thoughts are with the families and those left behind NOW , THEREFORE , BE IT RESOLVED , by the Johnston County Board of Commissioners that it hereby recognizes September 11 , 2011 , as a day of solemn remembrance of the terrorist attacks on September 11 , 2001 ; honors the heroic service , actions and sacrifices of the first responders and countless others who bravely risked and likewise often gave their lives during the rescue efforts ; and offers its deepest and most sincere condolences to the families , friends and loved ones of the victims of the September 11 , 2001 terrorist attacks th ADOPTED this the 6 day of September , 2011 G Animal Cruelty Officer Reappointment The Board reappointed Roger Davis as the Animal Cruelty Officer to serve Johnston County for a one year term H Tax Releases & Refunds – 07 16 2011 – 08 15 2011 Motor Vehicle Release Refund Report Year Bill # Acct # Name Tran Type Paid 2010 1106 - 244918 1103 - 248978 COLE , DANIEL CHARLES Overpayment 13401 2010 1104 - 214736 1101 - 214194 QUICK CUTS LAWN SERVICE Overpayment 11200 2010 1007 - 107203 1004 - 102987 SMITH , MARK ANTHONY Overpayment 14404 2010 1106 - 240001 1103 - 238067 FOWLER , GARY HERBERT Release 13524 2011 1107 - 249664 1104 - 260636 STEELMAN , ROBERT DEE Release 13685 2011 1107 - 258895 1104 - 265570 HAMRICK , BRUCE WAYNE Release 13785 2011 1107 - 250493 1104 - 266389 DITZEL , JR , DUKE CLARENCE Release 15288 2010 1106 - 234301 1104 - 252037 SCOTT CARROLL RESIDENTIAL Release 16819 2010 1106 - 234302 1104 - 252038 SCOTT CARROLL RESIDENTIAL Release 16112 2011 1107 - 254436 1104 - 252404 SMITH , EDDIE ARNOLD Release 12363 2011 1107 - 254770 1104 - 260464 TOWN OF CLAYTON Release 30279 2011 1107 - 254771 1104 - 261720 TOWN OF CLAYTON Release 30425 2010 1105 - 224251 1102 - 233374 PLATO , CATHRYN ANN Release 13383 2010 1106 - 234064 1103 - 250822 HERR , NILES BUTTERFIELD Release 17704 2010 1105 - 224661 1102 - 234770 SWIECHOWICZ , TIMOTHY STEVEN Release 15573 2010 1104 - 219095 1101 - 215331 STALLINGS , PATRICIA WIMBISH Tag Surrender 10530 2011 1107 - 248643 1104 - 260541 WALKER , GERALD DAY Release 22517 2010 1106 - 245753 1103 - 245425 OGBURN , VICTOR Release 23504 2011 1107 - 254146 1104 - 265704 LEWIS , ERIC CHAD Release 16573 2010 1101 - 180597 1010 - 184452 BAXENDELL , DOUGLAS JOHN Overpayment 11452 2011 1107 - 258901 1104 - 253710 HARDISON , RONALD DELANO Release 11273 2011 1107 - 253525 1104 - 256601 ALLRED , RUSSELL COX Release 13911 2011 1107 - 256575 1104 - 264121 DAVIS , DAVID WAYNE Release 12231 2011 1107 - 260871 1104 - 254466 GARNER , CHARLES REX Release 14432 Page502 September 6 , 2011 – 10 00 am Continued 2010 1010 - 137016 1007 - 144140 JOHNSON , CHRISTOPHER FRANK Overpayment 97848 2010 1010 - 137016 1007 - 144140 JOHNSON , CHRISTOPHER FRANK Void Refund 97848 2010 1106 - 238555 1103 - 237468 SALAMONI , JOHN HARVEY Release 10540 2010 1106 - 240820 1103 - 244930 YOUNG , ROBERT MARTIN Release 21537 2010 1104 - 217935 1101 - 217652 AVERY , ROBERT EARL Tag Surrender 25686 2010 1009 - 130858 1006 - 131881 POPE , BRITNEY MONIQUE Overpayment 10019 2011 1107 - 250923 1104 - 260385 HILDRETH , JASON MCELWAIN Release 22227 2010 1106 - 244974 1103 - 238690 CROCKER , WILL ROGERS Release 14580 2011 1107 - 251430 1104 - 262217 MILLER , AMANDA SUE Release 15323 2011 1107 - 254612 1104 - 266458 WHITNEY , ROBERT KEITH Release 14331 2010 1009 - 128220 1006 - 130459 CUNNINGHAM , FELICIA NICOLE Overpayment 20351 2011 1107 - 259690 1104 - 261570 SOUTHERN , DAWN MARIE Release 15228 2010 1104 - 219272 1101 - 216183 WILLIAMSON , MILDRED RAY Overpayment 16544 2010 1101 - 185870 1010 - 186477 ROUSE , III , HAROLD Overpayment 17886 2010 1104 - 217935 1101 - 217652 AVERY , ROBERT EARL Release 38529 2011 1107 - 251722 1104 - 253996 PILKINGTON , JR , DAVID DANIEL Release 12548 2011 1107 - 260204 1104 - 252254 THOMPSON , ROGER FRANKLIN Release 12555 2010 1011 - 163326 1008 - 159625 HODGES , FRANK ANTHONY Release 23341 2011 1107 - 253869 1104 - 266227 FORE , MICHELLE ALLIGOOD Release 18135 2011 1107 - 253791 1104 - 263316 EANNARINO , JAYNE LOUISE Release 14853 2010 1106 - 246504 1103 - 247059 GIBBS , LESLEY CARTER Release 21557 2010 1007 - 107203 1004 - 102987 SMITH , MARK ANTHONY Overpayment 14321 2010 1106 - 243408 1103 - 247856 BOOCK , ROBERT ALFRED Release 20142 2011 1107 - 261330 1104 - 264224 TART , BETTY HAYES Release 21941 2011 1107 - 249827 1104 - 263556 A + PROPERTY MANAGEMENT LLC Release 10248 2011 1107 - 256907 1104 - 266429 KORNEGAY FAMILY FARMS LLC Overpayment 34858 2010 1105 - 229060 1102 - 231520 HINES , DOUGLAS CLIFTON Tag Surrender 20081 2011 1107 - 253545 1104 - 261627 B AND B PECAN PROCESSORS OF NC Release 14255 2011 1107 - 249360 1104 - 265780 MEDLIN , MICHAEL ANTHONY Release 10842 2010 1105 - 220908 1102 - 233567 COLLIER , SR , JOHN PAUL Release 11677 2010 1103 - 201537 1012 - 209721 WILLIAMS , JAMES EARL Overpayment 19558 2010 1106 - 242914 1103 - 251276 COLE , JANICE CARLITHA Overpayment 40258 2010 1106 - 241883 1103 - 249836 BRINCHEK , ELIZABETH HOOKS Tag Surrender 15102 2011 1107 - 254482 1104 - 259156 STICKL , GERALD JOHN Release 12399 2010 1103 - 198873 1012 - 206892 LAMP , CATHY LYNN Overpayment 13521 2008 0906 - 936604 0903 - 044768 CAPPS , LARA VEE Overpayment 11648 2010 1101 - 180513 1010 - 183930 WOOD , CHARLES FRANKLIN Overpayment 14018 2010 1101 - 183174 1009 - 187749 SANDIFER , KATHY CREECH Overpayment 22701 2009 1001 - 032757 0910 - 019092 CHAMBERS , II , DENNIS WAYNE Release 12343 2010 1106 - 246712 1103 - 248643 WILLIAMS , CAROLINE CALDWELL Release 13816 2010 1103 - 202432 1012 - 203480 BARNES , JENNIFER MOORE Overpayment 15678 2011 1107 - 260295 1104 - 260032 CAMPBELL , RAYMOND HOWARD Release 13235 2010 1104 - 212800 1101 - 220358 BARWICK , KAREN GURLEY Overpayment 32598 2011 1107 - 254661 1104 - 261062 YOUNG , GARY TRENT Release 12659 2010 1106 - 239802 1103 - 250639 BUNCH , JR , CHARLES RAY Overpayment 12773 2011 1107 - 255920 1105 - 266853 HOWARD , EVELYN TERRICE SISCO Release 27702 2011 1108 - 270940 1105 - 269541 BLACKMAN , SR , NOAH LEE Release 17640 2011 1107 - 250863 1104 - 264274 HART , DAVID FRANCIS Release 10717 2011 1108 - 275119 1105 - 268340 BAREFOOT , TIMOTHY JAY Release 10416 2011 1107 - 258874 1104 - 256416 GUTIERREZ , ARTURO TORRES Overpayment 28650 2011 1107 - 256312 1104 - 260726 YOUNG , CHARLIE BENTON Release 18351 2009 1006 - 084962 1003 - 076743 HILL , JAMES WESLEY Overpayment 13274 2010 1103 - 203410 1012 - 209718 WOODWARD , CAROLE MCLAMB Overpayment 29603 2011 1107 - 248941 1104 - 262572 DENNING , WILLIAM EVERETT Release 18902 2010 1010 - 142258 1007 - 143829 MCLAMB , MICHAEL DERON Release 32339 2010 1105 - 224393 1102 - 228234 ROBINSON , CYNTHIA DANIELS Overpayment 10424 2010 1105 - 225284 1102 - 232542 FOGLEMAN , CARLY POOLE Release 27773 2010 1105 - 226820 1102 - 235187 SMITH , MARY ELIZABETH Overpayment 27580 2011 1108 - 274961 1105 - 279689 FIRST CITIZENS BANK & TRUST Release 26242 2011 1107 - 260331 1104 - 263060 CUPP , II , STANLEY ROGER Release 31029 2011 1108 - 272740 1105 - 278278 HAYES , ROBERT STYRON Release 16614 PagePage pageNumber5503 September 6 , 2011 – 10 00 am Continued 2011 1108 - 263330 1105 - 275726 AVALANCHE MECHANICAL INC Release 13370 2010 1105 - 224367 1102 - 234762 RICHARD , BRANDON ALMON Release 42239 2011 1108 - 275287 1105 - 280719 WILLIAMS , EDWARD SCOTT Release 14483 2011 1107 - 253826 1104 - 263285 FAIN , GRADY TAYLOR Release 28999 Real Personal Property Releases 8 2 2011 12 44 32 105 SHEILA 2010 - 045673 2000139073 29118 JOHNSTON FARMS HOMES LLC 8 2 2011 12 45 19 105 SHEILA 2010 - 045673 2000139073 29118 JOHNSTON FARMS HOMES LLC 8 2 2011 12 46 46 105 SHEILA 2010 - 045673 2000139073 29118 JOHNSTON FARMS HOMES LLC 8 2 2011 12 48 07 105 SHEILA 2010 - 045672 2000139073 29819 JOHNSTON FARMS HOMES LLC 8 2 2011 12 50 05 105 SHEILA 2010 - 045671 2000139073 38800 JOHNSTON FARMS HOMES LLC 8 2 2011 12 52 30 105 SHEILA 2010 - 045670 2000139073 JOHNSTON FARMS HOMES LLC 23897 8 2 2011 12 53 52 105 SHEILA 2010 - 045668 2000139073 JOHNSTON FARMS HOMES LLC 53475 8 2 2011 15 08 04 105 SHEILA 2010 - 045675 2000139073 13144 JOHNSTON FARMS HOMES LLC 8 2 2011 15 11 38 105 SHEILA 2010 - 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020641 2000157136 80766 CREECH , HAZEL HPagePage pageNumber6504 September 6 , 2011 – 10 00 am Continued 8 15 2011 9 13 11 341 ASHLEY 2011 - 200501 2000091238 3,08659 INTERSTATE OUTDOOR INC 8 15 2011 9 19 15 341 ASHLEY 2011 - 065894 2000067459 28612 PARKER , GARRY 8 15 2011 10 17 50 105 SHEILA 2011 - 045806 2000006062 25,76380 JOHNSTON COUNTY INDUSTRIES 8 15 2011 11 52 52 105 SHEILA 2011 - 039170 2000159408 1,76853 HODGES , LOIS 8 15 2011 11 54 00 105 SHEILA 2011 - 078574 2000159413 SHUPE , IDA H 1,36725 8 15 2011 11 55 43 105 SHEILA 2011 - 032813 2000129584 GOEBEL , WALTER A 1,11851 8 15 2011 12 18 05 105 SHEILA 2011 - 032812 2000133533 62510 GOEBEL , WALTER 8 15 2011 14 49 57 341 ASHLEY 2011 - 067125 2000147249 3,26354 PATRIOT OUTDOOR INC 8 15 2011 15 35 31 105 SHEILA 2011 - 071538 73684980 46621 RADFORD , MARY C Real Personal Property Refunds 7 22 2011 12 18 25 338 ALLISON 2010 - 017463 2000113203 CLAYTON FITNESS INC 15044 7 27 2011 15 41 16 189 TERI 2010 - 043014 2000144858 JENKINS , TERENCE T 10115 7 27 2011 15 42 22 189 TERI 2010 - 043014 2000144858 JENKINS , TERENCE T 30500 8 2 2011 15 58 28 338 ALLISON 2011 - 077519 2000143690 SCOTT , HOWARD K 31849 8 3 2011 13 37 42 344 KATINA 2011 - 008808 2000146824 90436 BERTOCCHI , EUGENE VINCENT 8 6 2011 8 47 04 338 ALLISON 2011 - 046228 2000039171 JONES , ELLIS L DVM 37937 8 6 2011 8 48 53 319 JACKIE 2011 - 089994 91204000 WALL , RITCHIE THELBERT 18370 8 6 2011 9 24 39 344 KATINA 2011 - 027011 2000101477 EDWARDS , JAMES I 12900 8 6 2011 10 12 35 344 KATINA 2011 - 046228 2000039171 JONES , ELLIS L DVM 37937 8 6 2011 11 24 04 319 JACKIE 2011 - 046228 2000039171 JONES , ELLIS L DVM 37937 8 6 2011 11 37 04 319 JACKIE 2011 - 073745 2000031312 RIDGEWAY , SARAH S 21294 8 6 2011 13 11 07 338 ALLISON 2011 - 070755 2000089594 PRICE , RICKY L 1,04182 8 6 2011 16 19 03 344 KATINA 2011 - 082652 2000158043 STEPHENSON , JENNIE ESTATE 41802 August 18 , 2011 This is to certify that , as authorized by the Board of Commissioners on December 11 , 2000 , I have approved the following tax releases and refunds under 100 , as recommended by the County Tax Administrator , Pat Goddard A complete record of this information is on file in the County Finance Office Totals from 7 16 11 to 8 15 11 Tax refunds - Personal Real Property 93417 Tax releases - Personal Real Property 97560 Motor Vehicle releases refunds 6,39207 Recommended by Tax Administrator Pat Goddard Approved by Finance Director J Chad McLamb 3 Public Comments A Recognition of Recent Awards to Cooperative Extension Staff Director of Cooperative Extension Bryant Spivey introduced and recognized two Cooperative Extension staff members on their recent accomplishments Mr Spivey stated that Shawn Banks , Consumer Horticulture Agent , received a Communications Award from the National Association of County Agricultural Agents Mr Spivey explained the awards are presented in 13 different categories and Mr Banks won for the Feature Story Category The feature story has been printed in the March April Issue of the Triangle Gardner Magazine Mr Spivey noted that Mr Banks also won a Communications Award in a different category last year Mr Banks presented copies of the feature story to the Board and briefly spoke on the importance of getting information out to the community on how to better manage their yards and gardens Mr Spivey also reported that Amie Newsome , Commercial Horticulture Agent , was recently recognized by the North Carolina Beekeepers Association as the Extension Agent of the Year in North Carolina Mr Spivey stated that Ms Newsome began working with Johnston County Cooperative Extension in 2006 and shortly after , under her guidance , the Johnston County Beekeepers Chapter was formed Mr Spivey noted that the Johnston County Chapter was recognized as the Chapter of the Year for 2010 - 2011 Ms Newsome provided the Board with a brief background on her work and beekeeping in Johnston County Mr Spivey spoke on the excellent work that Ms Newsome and Mr Banks provides to the citizens of Johnston County every day The Board congratulated Ms Newsome and Mr Banks on their awards and thanked them for their work The Board briefly discussed with Mr Spivey the current federal budget situation as well as the recent impact to crops from Hurricane Irene Mr Spivey reported that crops were heavily damaged during Hurricane Irene in particular , the tobacco crop PagePage pageNumber7505 September 6 , 2011 – 10 00 am Continued B Emergency Services - Update on Hurricane Irene Director of Emergency Services Kim Robertson provided the Board with an update on the response to Hurricane Irene Ms Robertson thanked the Commissioners for their support as well as all the various agencies and individuals that worked with Emergency Services throughout the weather event She stated that Emergency Services could not be successful if it were not for the support from everyone She recognized the following • County Manager Rick Hester and staff for providing assistance and support to Emergency Services when needed ; • Director of Social Services Earl Marett and staff for their assistance opening and maintaining the shelter at Smithfield - Selma High School which housed 217 citizens ; • Red Cross Executive Director Bryan Womak and staff for their support and assistance at the shelter ; • Health Director Dr Marilyn Pearson and staff for providing nurses at the shelter ; • Sheriff Steve Bizzell and the Johnston County Sheriff’s Department for providing law enforcement at the shelter as well as support in the Emergency Operations Center ; • Director of Animal Services Ernie Wilkinson and staff for assistance with animal sheltering ; • Director of Johnston County Human Resources Lu Hickey and staff for working in the Emergency Operations Center helping to distribute information to the public ; • Director of 911 - Communications Jason Barbour and staff who managed an overwhelming volume of calls during Hurricane Irene ; • Director of Johnston County Finance Chad McLamb and staff for tracking and documenting financial information needed for FEMA reimbursement ; • Director of Inspections Dean Barbour and staff for helping with damage assessment ; • Paul Whitehurst , Kenly Fire Chief and Smithfield Fire Marshal Division Chief , who provided support in the Emergency Operations Center ; • Daniel Clifton , Johnston County Buildings and Grounds , for providing support in the Emergency Operations Center ; • David Lasater of Progress Energy and Department of Transportation Representatives Craig Lee and Sam Lawhorn for working in the Emergency Operations Center and providing immediate assistance with electricity issues and downed trees ; and • All the local Fire and EMS Units for their outstanding support and service to the citizens throughout the storm Ms Robertson reported that Johnston County did not receive a direct hit from Hurricane Irene and only eight structures were damaged during the storm She stated the damage assessment information has been forwarded to FEMA who will be providing assistance to those homeowners that received damage Ms Robertson explained that because Johnston County received a small amount of damage , the County will co - locate with Wilson County for FEMA assistance and more information would be forthcoming with regards to times dates Ms Robertson reiterated that Emergency Services could not do their jobs if it were not for the support from all the various agencies and the Board of Commissioners Chairman Allen L Mims , Jr stated that Emergency Services does an excellent job of organizing everyone and Johnston County has a great group of people working for the citizens The Board expressed their appreciation to all those that assisted during the storm event PagePage pageNumber8506 September 6 , 2011 – 10 00 am Continued C Dr David Johnson , President of Johnston Community College Dr David Johnson , President of Johnston Community College , thanked the Board for their support to the College in the FY 2011 - 2012 budget He stated the College received a 15 million cut in funding from the State , but due to good planning by the College last year , they will survive Dr Johnson reported enrollment continues to be good with this year’s numbers remaining consistent with last year Dr Johnson thanked Chairman Allen L Mims , Jr for his representation and work on the Community College Board of Trustees He invited the Board of Commissioners to attend the new Library’s grand opening on November 3 , 2011 At the inquiry of Commissioner Wade M Stewart , Dr Johnson reported the College is looking for grant funds to help support the development of the old library space into a virtual hospital Dr Johnson stated the project is estimated to cost approximately 4 million and he noted that there are fewer grants available in support of brick and mortar so the College is having some difficulty finding money to pay for the renovation Upon a question by Commissioner Tony Braswell , Dr Johnson stated enrollment in all of the vocational technical programs at the College is full He added the nursing program as well as all the allied health programs continues to be well - enrolled Dr Johnson stated the College is continuing to enroll students in the emergency services program which began last year and they hope to have a new fire science curriculum in place by the fall of 2012 Commissioner Cookie Pope asked about the truck driver training school enrollment Dr Johnson reported the truck driver training program is full Commissioner Stewart complimented the improved aesthetics of the College noting he makes it a point to takes visitors by the campus when he gets the chance D Teen Driving Safety Committee – Kick - Off Event and Workshop Director of Emergency Services Kim Robertson invited the Board to attend a kick - off event and workshop being hosted by the Teen Driving Safety Committee on September 10 , 2011 at 9 00 am in the Johnston Medical Mall Auditorium Ms Robertson also announced that on September 21 , 2011 , Nascar Sprint Cup Driver Kyle Petty would be visiting the Johnston County Agricultural Building Auditorium at 11 00 am and speaking with teenagers about the importance of driving safely E ATV Complaint James Stephenson , 5581 Elevation Road , Benson , updated the Board concerning his recent complaint regarding noise and dust created by the use of ATVs on property located on Telfer Lane Mr Stephenson stated the issue has not been resolved and he asked the Board for direction on how to correct the problem Chairman Allen L Mims , Jr stated that in talking with the County Attorney , the issue appears to be a civil matter Mr Stephenson stated that he does not believe it is a civil matter He reported that he has seen other ATVs being hauled onto the property to ride Commissioner Tony Braswell asked if the Planning Board discussed the matter Kevin Sigmon , Johnston County Planning Department , reported the Planning Board did discuss Mr Stephenson’s complaint and felt it was more of a civil matter Commissioner DeVan Barbour stated the Planning Board discussed the personal use of ATVs on the property ; however , he stated that if other ATVs are being brought onto the property to ride for a fee , then it could change the scope of the problem Mr Sigmon explained if the ATV track is not exclusively for private use , then there are some zoning enforcement aspects that can be utilized He stated staff would need to witness the activity , document it , and then issue a “ Notice to Cease ” followed by a citation to the property owner if the activity does not stop PagePage pageNumber9507 September 6 , 2011 – 10 00 am Continued Mr Stephenson stressed that he cannot enjoy living on his property due to the noise and dust created by the use of ATVs on Telfer Lane Chairman Mims stated it is possible the noise ordinance is being violated and he instructed Mr Sigmon to provide Mr Stephenson with contact information for the zoning enforcement officers so that the next time the activity is ongoing , staff can visit the site and observe the ATVs in use Commissioner Wade M Stewart asked Mr Stephenson to contact him directly as well Commissioner Stewart reported he has observed the situation in the past and that it is a problem for the neighborhood 4 Public Hearing – 10 15 am – JCATS – FY 11 - 12 ROAP Grant Funds Advertised – The Smithfield Herald – August 24 , 2011 Chairman Allen L Mims , Jr opened the public hearing for the purposes of allowing public comment on the proposed application to the NC Department of Transportation for a Rural Operating Assistance Program ROAP grant for FY 2011 - 2012 Neal Davis , Executive Director for Community and Senior Services of Johnston County formerly Council on Aging , outlined the program totals of the FY 2011 - 2012 ROAP grant as follows as well as reviewed the funding formula allocations with the Board Mr Davis noted that he had copies of the “ Voluntary Title VI Public Involvement ” form which collects information on race , color , national origin and gender of the attendees available , if anyone would like to complete the form Mr Davis added that the overall contribution to Johnston County was reduced by 20 FY2012 Funding by Program State Funds Fare Revenue County Match Total Grant FY12 ROAP EDTAP 105,077 0 0 105,077 Workfirst Emp 49,844 0 0 49,844 RGP 123,378 6,970 7,294 142,642 TOTAL 283,299 6,970 7,294 297,563 Distribution of Funds by Agency FY11 FY12 EDTAP Recipients Council on Aging 58,099 47,810 455 Johnston County 58,099 47,810 Industries 455 JCATS 9 11,492 9,457 TOTAL 127,690 105,077 Reduction - 17 FY11 FY12 Workfirst Emp Recipients DSS 94 48,980 46,853 JCATS 6 3,126 2,991 TOTAL 52,106 49,844 Reduction - 43 FY11 FY12 RGP Recipient JCATS 100 174,197 128,378 Reduction - 26 • EDTAP Elderly and Disabled Transportation Assistance Program The following formula was used to determine the county allocation of the funds available 50 divided equally among all counties ; 22 ½ based upon the number of elderly 60 + years residents per county as a percentage of the state’s total elderly population ; 22 ½ based upon the number of disabled residents per county as a percentage of the state’s total disabled population ; andPage0508 September 6 , 2011 – 10 00 am Continued 5 based upon a population density factor that recognizes the higher transportation costs in rural , sparsely populated counties • Work First Employment Transportation Program The following formula was used to determine the county allocation of the funds available 10 divided equally among all counties ; 45 based upon the population of each county as a percentage of the total state population ; and 45 based upon the number of Work First caseloads per county as a percentage of the number of Work First caseloads in the state as of January prior to application distribution Excludes the municipal population for counties with urbanized areas within their boundaries • RGP Rural General Public Transportation Program The following formula was used to determine the county allocation of the funds available 50 divided equally among all eligible counties ; and 50 based upon the rural population of each county as a percentage of the total state rural population Excludes the municipal population for counties with urbanized areas within their boundaries Mr Davis requested the Board to approve the application , and authorize the Community and Senior Services of Johnston County and the CTS Advisory Board of Directors to apply for a ROAP grant for FY 2011 - 2012 He noted the required matching funds were included in the County’s FY 2011 - 2012 adopted budget Mr Davis offered to answer any questions There being no further comments or questions , the Chairman closed the public hearing Upon a motion by Commissioner Tony Braswell , seconded by Commissioner W Ray Woodall , and carried by unanimous vote , the Board approved the application and authorized the Community and Senior Services of Johnston County and the CTS Advisory Board of Directors to apply for a ROAP grant for FY 2011 - 2012 5 Public Hearing – 10 20 am – Department of Transportation – Final Comprehensive Transportation Plan Advertised – The Smithfield Herald – August 24 and 31 , 2011 Sarah Lee and Scott Walston with the North Carolina Department of Transportation’s Planning Branch presented the final Comprehensive Transportation Plan CTP to the Board for their review Ms Lee presented the following slideshow to the Board Ms Lee stated that the DOT would be visiting all the municipalities in Johnston County and asking for their adoption of the plan Johnston County Comprehensive Transportation Plan September 6 , 2011 NCDOT Transportation Planning BranchPage1509 September 6 , 2011 – 10 00 am Continued 2 Overview • Review CTP progress – Changes since draft recommendation presentation • Overview of final CTP maps – Goal seeking adoption of the CTP maps • Next Steps 3 Overview of a CTP • Replaces previous thoroughfare plans • County - wide , multi - modal , long - range , fiscally unconstrained • Developed by CTP committee with representation from Johnston County , municipalities , Upper Coastal Plain RPO , Capital Area MPO , and NCDOT – Incorporates local interests , community goals , and statewide needs in one common plan • Identifies future transportation deficiencies , generates recommendations that decision - makers can use to guide future transportation decisions – Provides a “ needs list ” for year 2035 – Designed to be easily updated in order to remain relevant 4 Overview of a CTP • A CTP does not … – Make a promise to build roads – Determine a pinpoint location of new roads • Final plan is comprised of … – A map set of recommendations for each mode – A written report for documentation • Adopted endorsed at 3 levels – Local county municipalities – Regional RPO MPO – State NCDOT Page2510 September 6 , 2011 – 10 00 am Continued 5 Typical Sequence of NCDOT Project Development 1 2 3 4 5 PLANNING PROGRAMMING DESIGN RIGHT - OF - WAY CONSTRUCTION DATA CTP STUDY CTP STUDY STIP LAND BIDDING COLLECTION PROCUREMENT PROCESS PDEA - RPO PROJECT ALIGNMENT EVALUATION EASEMENT NCDOT BOARD PRIORITIZATION SELECTION ATTAINMENT AWARDS ENVIRONMENTAL TRANSPORTATION CONTRACT DOCUMENTS PROJECTS PUBLIC FACILITY DESIGN PRESENTED TO ALTERNATIVE ASSISTANCE CONTRACT NCDOT BOARD ESTIMATES & STUDIES ADMINISTRATION FOR STIP QUANITIES LEGAL ACTION PUBLIC CONSIDERATION COMPLETED INVOLVEMENT PROJECT 2 - 3 YEARS UP TO 7 1 - 2 YEARS 1 - 2 YEARS 1 - 2 YEARS YEARS 6 Committee’s Progress Monthly Committee Meetings in the CTP process Town County Input Identify Roads to Study Public Drop - Ins Field Data Collection Recommended Plan Current Year Data Public Survey Traffic Growth Adoption Analysis Rates Future Traffic Technical Report Project Data Projections Problem Areas Analyze Deficiencies Corridor Protection Crash Data Develop Alternatives Programming Draft Recommendations & Presentations 7 Recommendations – Where Did the Committee Start • Highway – Found out where problem areas would likely be in future – Examined safety and crash data – Took ideas from committee and local ideas requests plans ex Clayton Strategic Growth Plan , Johnston County Community College Master Plan – Referred to local DOT for additional knowledge – Incorporated NCDOT Strategic Highway Corridors Plan • Other modes – Took ideas from committee members – Referred to local requests and plans ex Benson Community Park Master Plan , Wilson’s Mills Capital Improvement Plan , Clayton Bicycle Plan Page3511 September 6 , 2011 – 10 00 am Continued 8 Recent Changes Incorporated • Presented draft recommendations earlier this year – Wilson’s Mills added improvements to Powhatan Rd – Selma agreed that Ricks Rd and US 301 need attention – Selma requested a greenway , also added NC 39 and NC 96 improvements – Meetings with CAMPO and Clayton resulted in minor modifications on both sides of Wake county line – Four Oaks new interchange was researched in depth – Four Oaks added a greenway and sidewalks – County added Monroe Road to be paved 9 Recent Changes Incorporated • Public drop - in sessions held … – Benson Tuesday , April 12 • Attended by a few citizens , as well as town staff and elected officials • Opportunity to discuss Four Oaks interchange in depth – Clayton Tuesday , April 26 • Attended by many citizens , as well as town staff and elected officials • Good interest in the overall plan , bicycle map was sufficient – Smithfield Tuesday , May 3 • Attended by many citizens – Overall , good attendance and public input , received no opposition to project proposals – Also received positive publicity in various news articles 10 Adoption Sheet Sheet 1 of 5 Page4512 September 6 , 2011 – 10 00 am Continued 11 Highway Map Sheet 2 of 5 12 Highway Map Insets 1 & 2 Sheet 2A of 5 13 Highway Map Insets 3 - 6 Sheet 2B of 5 Page5513 September 6 , 2011 – 10 00 am Continued 14 Public Transportation & Rail Map Sheet 3 of 5 15 Public Transportation & Rail Map Insets 1 - 4 Sheet 3A of 5 16 Bicycle Map Sheet 4 of 5 Page6514 September 6 , 2011 – 10 00 am Continued 17 Bicycle Map Insets 1 - 3 Sheet 4A of 5 18 Bicycle Map , Inset 4 Sheet 4B of 5 19 Pedestrian Map Sheet 5 of 5 Page7515 September 6 , 2011 – 10 00 am Continued 20 Pedestrian Map Insets 1 - 3 Sheet 5A of 5 21 Pedestrian Map Insets 4 - 8 Sheet 5B of 5 22 Next Steps Recommended Plan Current Year Data Adoption Analysis Seeking your adoption Technical Report Project Data Analyze Deficiencies Corridor Protection Develop Alternatives ProgrammingPage8516 September 6 , 2011 – 10 00 am Continued 23 Adoption Endorsement Schedule August 15 , Wilson’s Mills September 6 , Johnston County BCC September 6 , Smithfield September 12 , Kenly September 13 , Selma & Benson September 14 , Upper Coastal Plain RPO October 3 , Clayton & Archer Lodge October 6 , Capital Area MPO TCC October 10 , Four Oaks October 11 , Micro October 19 , Capital Area MPO TAC 24 More Info Contact Info Johnston County CTP Website http wwwncdotorg doh preconstruct tpb planning johnstonCohtml Sarah E Lee Berry Gray Transportation Engineer II Planning Director NCDOT TPB Johnston County 919 707 - 0946 919 989 - 5150 selee @ ncdotgov berrygray @ johnstonnccom Daniel Van Liere Scott Walston Transportation Planner Triangle Unit Supervisor Upper Coastal Plain RPO NCDOT TPB 252 462 - 2642 919 707 - 0941 danielvanliere @ nashcountyncgov swalston @ ncdotgov More info at wwwncdotorg ~ tpb Ms Lee offered to answer any questions She asked the Board to consider a resolution adopting the Comprehensive Transportation Plan for Johnston County She noted that the Town of Wilson’s Mills has already adopted the plan Upon a question by Chairman Allen L Mims , Jr concerning the Public Transportation and Rail Map Clayton Inset , Ms Lee reported the recommended Park and Ride Lot and Intermodal Connector locations were a combined recommendation of Skip Browder with the Town of Clayton and the Capital Area Metropolitan Planning Organization CAMPO She stated the recommended intermodal connector on the Clayton Inset map would actually be a connector where the bus route , highway , and rail would all come together Commissioner Cookie Pope asked who the DOT consulted with from the I - 40 NC 42 Community and if a community meeting was held in that area Ms Lee stated they did not hold a community meeting in the I - 40 NC 42 area , but that public drop - ins were held in the Clayton and Benson areas Ms Lee added that the County Planning Director Berry Gray was instrumental in making suggestions for the I - 40 NC 42 area Ms Lee stated CAMPO had a lot of suggestions for that area as well Commissioner W Ray Woodall spoke on his concerns regarding the amount of bicycle traffic on Little Divine Road and stated he is worried about accidents between vehicles and bicycle riders Commissioner Woodall stated the situation needs to be looked into Ms Lee made note of Commissioner Woodall’s concerns Page9517 September 6 , 2011 – 10 00 am Continued At the inquiry of Chairman Mims , Ms Lee stated once the County adopts the plan , then it can be used by the Planning Department and the Board of Commissioners for future right - of - way planning purposes James Stephenson , 5581 Elevation Road , Benson , asked how the public drop - in for Benson was advertised Ms Lee reported the Town of Benson handled their own advertising for their public drop - in and stated that she believed they ran an ad in the newspaper as well as put the notice on their website Mr Stephenson stated he was unaware of the Benson public drop - in and he would like to review the information that pertains to Benson Ms Lee stated Mr Stephenson could receive copies of all the documents and she would take his suggestions under advisement for the next update Upon a motion by Commissioner DeVan Barbour , seconded by Commissioner Jeffrey P Carver , and carried by unanimous vote , the Board adopted the following resolution adopting the Comprehensive Transportation Plan for Johnston County RESOLUTION ADOPTING THE COMPREHENSIVE TRANSPORTATION PLAN FOR JOHNSTON COUNTY , NORTH CAROLINA WHEREAS , the Town of Archer Lodge , Town of Benson , Town of Clayton , Town of Four Oaks , Town of Kenly , Town of Micro , Town of Selma , Town of Smithfield , Town of Wilson’s Mills , Johnston County , Capital Area Metropolitan Planning Organization , Upper Coastal Plain Rural Planning Organization , and Transportation Planning Branch of the North Carolina Department of Transportation have actively worked to develop a transportation plan for Johnston County ; and WHEREAS , Johnston County and the Department of Transportation are directed by North Carolina General Statutes 136 - 662 to reach agreement for a transportation system that will serve present and anticipated volumes of traffic in and around the County ; and WHEREAS , it is recognized that the proper movement of traffic within and through Johnston County is a highly desirable element of the comprehensive plan for the orderly growth and development of the County ; and WHEREAS , Johnston County is directed by North Carolina General Statutes 136 - 662 to have a qualifying land development plan that can be a policy statement that expresses a jurisdiction’s vision for the development of land within that jurisdiction ; and WHEREAS , it is recognized that the vision described in the 2030 Comprehensive Plan is still valid for the areas within Johnston County’s planning jurisdiction , and will serve as a qualifying land development plan ; and WHEREAS , after full study of the plan and the supporting documents presented , the Johnston County Board of Commissioners feel it to be in the best interests of Johnston County to adopt a plan pursuant to General Statutes 136 - 662 NOW THEREFORE , BE IT RESOLVED that the Johnston County Board of Commissioners hereby adopt the portion of the Johnston County Comprehensive Transportation Plan dated July 7 , 2011 , that is within its planning jurisdiction and endorses the remainder of the plan This plan should serve as a guide in the development of the transportation system in Johnston County and the same is hereby recommended to the North Carolina Department of Transportation for its subsequent adoption th Adopted this the 6 day of September 2011 6 911 - Communications – Update to Board on Future Communication Needs Director of 911 - Communications Jason Barbour presented the following updates to the Board A Hurricane Irene Mr Barbour thanked Emergency Services Director Kim Robertson and staff for their assistance and backup provided to the 911 - Communications Center during the recent earthquake and hurricane events Mr Barbour stated during the events , the 911 backup center was utilized to help handle the tremendous amount of calls that were received He noted Emergency Services helped with answering calls regarding downed trees which allowed the local Fire Departments to be free to assist citizens with fire related calls Page0518 September 6 , 2011 – 10 00 am Continued B Johnston County 911 - Communications Honored for Achieving Status as an Accredited Center of Excellence Mr Barbour informed the Board that Johnston County 911 - Communications recently achieved the status of an Accredited Center of Excellence in three protocols with those being medical , police , and fire dispatch He reported that Johnston County is the first 911 Center in North Carolina to receive the accreditation in all three protocols and the fifth worldwide Mr Barbour recognized his staff for their work and efforts to achieve the status Mr Barbour provided the Board with a brief overview of how the accreditation process was carried out Mr Barbour expressed his appreciation to the Board of Commissioners for their support to 911 and noted that without the Board’s support , the accreditation would not have been possible Chairman Allen L Mims , Jr expressed the Board’s appreciation to Mr Barbour and his staff on the accomplishment and thanked them for their work C Narrow - Banding Radio Upgrade Project Mr Barbour informed the Board that a nationwide mandate has been issued regarding the communications dispatch equipment and the narrow - banding of radio frequencies from analog to digital effective January 2013 He explained that the mandate affects the way 911 notifies the fire and EMS personnel through their pagers Mr Barbour stated the current equipment and technology used by 911 will no longer work after January 1 , 2013 Mr Barbour reported he has discussed the issue with Johnston County Fire Marshal Chris Perry who informed the Fire Chiefs ’ Association and the Fire Focus Group Mr Barbour noted that Commissioner Tony Braswell has also been involved in the discussions Mr Barbour reported 911 has received the endorsement of the Chiefs ’ Association to proceed with updating the technology to transmit data in both digital and analog He stated the preliminary estimates to upgrade are approximately 800,000 Mr Barbour noted he submitted a request to the State 911 Board to use 911 revenue to pay for the project and was denied Mr Barbour requested direction from the Board on proceeding with updating the technology Mr Barbour stated he hopes to begin researching proposals for the narrow - banding radio upgrade project with further approvals to be brought back to the Board in December January Mr Barbour indicated he hopes to have the new system in place this time next year in order to have enough time to get used to the new system before the January 2013 deadline Commissioner Tony Braswell stated Mr Barbour has put a lot of work into the issue and he also thanked the Fire Focus Group and the Fire Chiefs ’ Association for their input Commissioner Braswell stated he wished the County did not have to spend money for the project ; however , it is an unfunded mandate that must be addressed Chairman Allen L Mims , Jr stated that he has spoken with Mr Barbour about the matter and the reason why the County must upgrade to handle both analog and digital communications is so the fire departments can continue to have the voice communications to avoid reading text messages on their pagers while trying to drive Chairman Mims stated planning for both analog and digital does have extra cost involved ; however , he believes it is necessary for safety reasons until such time as a better solution can be found Mr Barbour explained that there will be another narrow - banding upgrade in the future in which the analog communications will cease and the system will be digital only He stated the new system will be able to handle the additional narrow - banding upgrade at that time Commissioner Braswell commented the upgrade project will create an additional expense for the fire departments because they will have to purchase new equipment in order to communicate with the 911 Center Mr Barbour agreed with Commissioner Braswell , stating that the preliminary 800,000 estimate to upgrade does not include the new pagers that would have to be purchased by the fire and EMS units D McGee’s Crossroads Coverage Issues Mr Barbour informed the Board that in - building radio communication coverage issues exist at the McGee’s Crossroads area Mr Barbour explained in an effort to improve coverage , 911 had engineers fine - tune the existing antenna system in the area which has helped ; however , he noted the area is still challenged Mr Barbour stated that he has applied to acquire additional radio frequencies for that area and if successful , he would come back before the Board at a later date to request approvals on the next steps Mr Barbour noted thePage1519 September 6 , 2011 – 10 00 am Continued County is fortunate that the McGee’s Crossroads water tank is tall enough to be utilized for installing the necessary equipment instead of having to construct a new tower Authorization to Proceed with Researching Proposals for the Narrow - Banding Project Granted Commissioner Jeffrey P Carver moved the Board authorize the 911 - Communications staff to proceed with researching proposals for the narrow - banding radio upgrade project with further approvals to be brought back to the Board at a later date Commissioner Tony Braswell seconded the motion , which carried by unanimous vote The Board took a five minute recess 7 Health Department – Request for Positions Health Director Dr Marilyn Pearson stated the Johnston County Health Department is requesting approval for two Public Health Nurse II positions and two Interpreter positions for the Care Coordination for Children CC4C and Pregnancy Care Management PCM Programs to be funded by the North Carolina Division of Medical Assistance Dr Pearson explained that the North Carolina Division of Medical Assistance , through a partnership with Community Care of North Carolina and the Division of Public Health , developed these programs to address needs of at - risk children and to improve birth outcomes The CC4C Program focuses on connecting families with services and supporting children in reaching their developmental potential The PCM Program focuses on pregnant women at risk of poor birth outcomes by providing support and developing a care plan to address the risk factors Dr Pearson reported that the Johnston County Health Department’s new monthly payment from Medicaid of 58,000 is based on a per member per month fee to cover the programs This determination is based on demographics consisting of the number of children aged 0 – 5 and women aged 14 - 44 who are Medicaid eligible She noted staff anticipates the cost of the four requested positions along with existing staff in the two programs to cost 38,107 monthly and that additional staffing will be needed in the future as case load dictates Upon a question by Commissioner Cookie Pope , Dr Pearson stated the 58,000 would cover additional staff in the future if needed which would most likely be additional social workers She stated the existing staff along with the four new positions will cost 38,107 which will leave a surplus of approximately 19,000 per month which could be used to offset additional future requested staff Chairman Allen L Mims , Jr asked what the surplus funds of 19,000 per month would be used for in the meantime Dr Pearson stated the surplus funds will be used for multiple purposes such as supplies , equipment , travel , educational programs , etc associated with the two programs until such time as additional staff is needed Commissioner W Ray Woodall moved the Board approve the two Public Health Nurse II positions and two Interpreter positions for the Care Coordination for Children CC4C and Pregnancy Care Management PCM Programs so long as the North Carolina Division of Medical Assistance funds are available to cover the cost of the positions Commissioner Tony Braswell seconded the motion , which carried by unanimous vote 8 Public Utilities – Award of Bid – Clearwater Wastewater Pump Station and Force Main Improvements The Board reviewed the following bids , which were received on July 12 , 2011 for the Clearwater Wastewater Pump Station and Force Main Improvements Project The project included three options for bidding Division 1 , which included the force main work ; Division 2 , which included the pump station upgrades ; and a Single Prime option , which included both components Page2520 September 6 , 2011 – 10 00 am Continued Eight 8 bids were received for Division 1 , as follows BIDDER LICENSE # BID BOND DIVISION II EBG , Inc ? 44610 536,33640 TA Loving Company ? 325 546,94000 Sanford Contractors ? 6301 559,19880 Moffat Pipe , Inc ? 54906 559,88794 Herring - Rivenbark , Inc ? 3937 626,88540 Columbus Utilities , Inc ? 33051 656,42500 Dellinger , Inc ? 5992 668,35500 RD Braswell Construction Co ? 25994 727,67060 Nine 9 bids were received for Division 2 , as follows LICENSE BIDDER BID BOND DIVISION II # Herring - Rivenbark , Inc ? 3937 108,97920 Mizelle Construction Services , Inc ? 60575 111,24800 Water and Waste Systems Construction , Inc ? 35745 112,30000 Dellinger , Inc ? 5992 115,52900 Moffat Pipe , Inc ? 54906 131,48300 AC Schultes of Carolina , Inc ? 48474 137,71200 TA Loving Company ? 325 143,69500 RD Braswell Construction Co ? 25994 179,39610 EBG , Inc ? 44610 240,17582 Four 4 bids were received for the Single Prime option , as follows BIDDER LICENSE # BID BOND SINGLE PRIME Moffat Pipe , Inc ? 54906 691,37094 EBG , Inc ? 44610 772,71222 Dellinger , Inc ? 5992 783,88400 RD Braswell Construction Co ? 25994 899,06670 Math error , corrected as indicated Chandra Coats , PE , Engineering and Construction Manager , explained that the project includes upgrades to the existing Clearwater wastewater pump station and 12,300 LF of 8 ” force main from the pump station to an existing interceptor line in Wilson’s Mills The improvements are necessary in order to facilitate the transfer of wastes generated from the new magnetic ion exchange process and the solids handling facilities at the water treatment plant to the wastewater treatment system Page3521 September 6 , 2011 – 10 00 am Continued Ms Coats stated the bid advertisement and opening procedures were consistent with statutory requirements to the best of staff’s knowledge The low bid combination is , as follows Division 1 – EBG , Inc of Clayton , NC , in the amount of 536,33640 Division 2 – Herring - Rivenbark , Inc , of Kinston , NC , in the amount of 108,97920 Ms Coats reported that EBG , Inc and Herring - Rivenbark , Inc are properly licensed and experienced in the type of construction involved and have the financial , labor , and equipment resources required to complete the construction within the stipulated contract completion time She stated funding was previously approved by the Board under the wastewater treatment plant Miex process project Ms Coats presented the following proposed capital budget for the project Construction Division 1 536,33640 Division 2 108,97920 Contingency 63,68440 Technical Services 21,00000 Total Project Budget 730,00000 Ms Coats stated staff recommends award of the Clearwater Wastewater Pump Station and Force Main Improvements Division 1 project to EBG , Inc in the amount of 536,33640 and the Division 2 project to Herring - Rivenbark , Inc in the amount of 108,97920 and adoption of the proposed project budget Commissioner DeVan Barbour moved the Board award the Clearwater Wastewater Pump Station and Force Main Improvements Division 1 project to EBG , Inc in the amount of 536,33640 and the Division 2 project to Herring - Rivenbark , Inc in the amount of 108,97920 and adopt the project budget as presented by staff Commissioner Cookie Pope seconded the motion , which carried by unanimous vote 9 Public Utilities – Resolutions for State Revolving Fund Loans Chandra Coats , PE , Engineering and Construction Manager , stated that Public Utilities wishes to seek funding through the State Revolving Fund for two projects She explained the first project will add test ports to master meters throughout the water distribution system in an effort to verify meter accuracy and provide efficient water accounting The second project is the Water Treatment Plant Effluent Recycling Project , which will allow the County to recycle effluent from the water treatment residuals process stream after further treatment and disinfection Ms Coats asked the Board to adopt two resolutions authoriz