July 5, 2011 - 10:00 AM - County Board of Commissioners Meeting Minutes

10 450 Meeting of the Johnston County Board of Commissioners July 5 , 2011 10 00 am The Johnston County Board of Commissioners met in regular session Tuesday , July 5 , 2011 at 10 00 am in the Commissioners Meeting Room , Johnston County Courthouse Annex , Smithfield , North Carolina The following members were present Present Chairman Allen L Mims , Jr , Vice Chairman Jeffrey P Carver , Cookie Pope , Wade M Stewart , W Ray Woodall , DeVan Barbour , and Tony Braswell Absent None Also Present County Manager Rick J Hester , Clerk to the Board Paula G Woodard , Finance Officer J Chad McLamb , County Attorney David F Mills , and Paralegal Deputy Clerk Melissa A Daughtry Chairman Allen L Mims , Jr called the meeting to order at 10 00 am Commissioner W Ray Woodall opened the meeting with a prayer Commissioner DeVan Barbour led those in attendance in the pledge of allegiance to the American flag 1 Approval Discussion of Agenda Upon a motion by Commissioner Jeffrey P Carver , seconded by Commissioner Tony Braswell , and carried by unanimous vote , the Board approved the agenda as presented 2 Consent Agenda Items Chairman Allen L Mims , Jr stated that Item D regarding the second vote on the 50 - 210 Fire Department first responder franchise request has been withdrawn , per the Fire Department’s request Upon a motion by Commissioner DeVan Barbour , seconded by Commissioner Cookie Pope , and carried by unanimous vote , the Board approved the consent agenda items as follows , with the deletion of Item D A Approval of Minutes – June 6 , 2011 10 00 am and 6 00 pm ; June 23 and 29 , 2011 B Department of Transportation – Additions to System The Board concurred with the Department of Transportation’s recommendation to add the following roads to the State Maintained System Alecia Court – Neuse Villa Subdivision – Wilders Township C Call for Public Hearing – DOT 2011 - 2012 Secondary Road Program Per the request of Christopher Pendergraph , PE , DOT District Engineer , the Board scheduled a public hearing to be held at the August 1 , 2011 10 00 am Board meeting to present the 2011 - 2012 Secondary Road Program and receive public comment nd D First Responder Franchise Request – 2 Vote – 50 - 210 Fire Department REMOVED FROM CONSIDERATION E Sheriff’s Office – Request to Surplus Vehicle At the request of Sheriff Steve Bizzell , the Board declared the following vehicle surplus The vehicle was involved in an accident and was deemed a total loss by the insurance company 2007 Ford Crown Victoria – VIN 2FAFP71W57X142640 , County Asset No 018962 F Tax Releases & Refunds – 05 16 2011 – 06 15 2011 Motor Vehicle Release Refund Report Year Bill # Acct # Name Tran Type Paid 2010 1105 - 228840 1102 - 224138 RAYNOR , BOBBY LOUIS Release 20496 2010 1105 - 226566 1102 - 235168 MASSEY , KRISTOPHER DAIL Release 22773 Page451 July 5 , 2011 – 10 00 am Continued 2010 1105 - 223846 1102 - 234567 MALONEY , AMBRAY CHRISTINE Release 16756 2010 1105 - 231280 1102 - 230431 J P EDWARDS INC Release 66946 2009 1006 - 091207 1003 - 079763 TYREE , STEVEN DAVID Overpayment 12383 2010 1010 - 138510 1007 - 145153 FEDERICO , JR , KENNETH ANDREA Overpayment 12587 2010 1105 - 231369 1102 - 236007 KINGSLEY , MARK ALFRED Release 14703 2009 1006 - 091207 1003 - 079763 TYREE , STEVEN DAVID Void Refund 12383 2009 1006 - 091207 1003 - 079763 TYREE , STEVEN DAVID Overpayment 12383 2010 1010 - 138510 1007 - 145153 FEDERICO , JR , KENNETH ANDREA Void Refund 12587 2010 1102 - 197619 1011 - 187856 MORENO , GERARDO Release 18370 2009 1006 - 091207 1003 - 079763 TYREE , STEVEN DAVID Void Refund 12383 2010 1007 - 107285 1004 - 100228 TATARANOWICZ , TRACY ANNE Overpayment 10284 2010 1105 - 226703 1102 - 223104 PERRY , JR , KENNETH BERT Release 12040 2010 1010 - 136276 1007 - 145314 LINDSEY , JR , DAVID RANDOLPH Release 29635 2010 1007 - 107285 1004 - 100228 TATARANOWICZ , TRACY ANNE Void Refund 10284 2010 1105 - 222380 1102 - 231033 WHITMAN MASONRY INC Release 31399 2010 1102 - 188641 1011 - 191863 RAYNOR , WILMA WEST Release 16896 2010 1101 - 176923 1010 - 186254 NOLES , CHRISTOPHER SCOTT Overpayment 20415 2010 1008 - 111744 1005 - 115446 HOLLIDAY , JIMMY RAY Overpayment 12055 2010 1010 - 138674 1007 - 140783 GRAHAM , DAVID WILLIAM Tag Surrender 14877 2010 1105 - 228477 1102 - 232172 HOLLAND , ROSEMARIE HAFNER Overpayment 19668 2010 1012 - 163938 1009 - 172666 ALVARADO , MARTIN VEGA Overpayment 12160 2010 1103 - 199247 1012 - 209562 WHEELER , JOHN ASHLEY Overpayment 19337 2010 1009 - 130816 1006 - 125506 LOPEZ , FERNANDA ESPERENZA Overpayment 16565 2010 1009 - 130816 1006 - 125506 LOPEZ , FERNANDA ESPERENZA Void Refund 16565 2010 1105 - 228201 1102 - 226054 LOPEZ , FERNANDA ESPERENZA Overpayment 14409 2010 1104 - 219385 1101 - 212034 EARP , LULA LEONARD Release 22792 2010 1010 - 149649 1007 - 143458 WILLIAMS , HAROLD EARL Tag Surrender 11720 2010 1104 - 219911 1101 - 222077 SOUTHERN FOODSERVICE MANAGE Overpayment 14465 2010 1104 - 216115 1101 - 210795 G & L AUTO SERVICE Release 18318 2010 1103 - 200319 1012 - 205011 HUFFMAN , JULIAN DWIGHT Release 30420 2010 1105 - 230847 1102 - 229862 CASTLE , CARA RAE Release 11326 2010 1101 - 177860 1010 - 186316 DUFFY , CHARLOTTE ELAINE Overpayment 11765 2010 1103 - 203508 1012 - 203299 ASPLUNDH TREE EXPERT CO Overpayment 17660 2010 1102 - 191854 1011 - 192599 BLACK , PAUL SCOTT Overpayment 22351 2010 1007 - 108897 1004 - 098117 MCCONKEY , JR , SAMUEL ANDERSON Release 17926 2010 1104 - 214340 1101 - 210470 PARRISH , JR , ROBERT HAROLD Release 50064 2010 1105 - 229247 1102 - 231834 REESE , CARMINE VINCENT Release 22111 2010 1105 - 224498 1102 - 234319 SEXTON JR , WILLIAM OTIS Release 14993 2010 1103 - 207316 1012 - 207344 SELCO CONSTRUCTION INC Overpayment 13662 2010 1104 - 218217 1101 - 215844 DENNING , TONI MICHELLE DRAKE Release 18063 2010 1104 - 219928 1101 - 213784 SWAN , DANIEL LOUIS Release 19516 2010 1010 - 143587 1007 - 143352 RUGARI , JOHN ALAN Tag Surrender 11552 2010 1105 - 229127 1102 - 222811 LEE , JR , WILLIAM DAVID Release 11475 2010 1105 - 226075 1102 - 235962 BOSICK , TIMOTHY ROBERT Release 23375 2010 1008 - 118467 1005 - 112364 MAJANO , JORGE ALBERTO Overpayment 11940 2010 1103 - 199175 1012 - 209534 STEVENS , BETTY CAROL Tag Surrender 11476 2010 1101 - 180908 1010 - 185681 HASSARD , RICHARD JAMES Release 36127 2010 1105 - 227787 1102 - 236547 STANTON , JR , DOUGLAS BENTON Release 12899 2010 1105 - 221443 1102 - 233074 COLLAZO , RAY ORLANDO Release 10584 2010 1101 - 182940 1010 - 180692 BAKER , MICHAEL LEE Overpayment 10057 2010 1102 - 190614 1011 - 192869 SCOTT , JASON WAYNE Overpayment 29695 2010 1102 - 193127 1011 - 191107 IHN ENTERPRISES INC Overpayment 21805 2010 1101 - 186993 1010 - 186894 CIAMPA , ANTHONY JAMES Overpayment 10909 2010 1101 - 182718 1010 - 183509 LUCAS , TONI DENISE Overpayment 10125 2010 1012 - 174494 1009 - 174535 MULCAHY , KEVIN ROBERT Overpayment 11259 2010 1102 - 193288 1011 - 197949 QUINN , JR , TERRY DANIEL Release 24277 2010 1105 - 222022 1102 - 230929 MORGAN , WILLIAM KENNETH Release 43041 2010 1105 - 224922 1102 - 232956 WILLIAMS , II , STANLEY WENDELL Release 28537 2010 1012 - 175429 1009 - 172189 WOOD , LYNN LANE Overpayment 19690 2010 1012 - 174365 1009 - 169152 COLLADO , JESSICA Overpayment 10428 2010 1012 - 175489 1009 - 171765 ALARM TECH Release 11586 2010 1105 - 222356 1102 - 224169 WEAVER , DEANNIE SASSER Release 12276 2010 1102 - 190244 1011 - 197616 MOORE , EMMA SANDERS Overpayment 12755 2010 1105 - 228187 1102 - 235321 LANGLEY , EUGENE DEXTER Release 23650 2010 1105 - 221026 1102 - 230809 LAMBERT , CHARLES JASON Release 28249 2010 1101 - 184108 1010 - 182906 GODWIN , CASSANDRA GEORGIANA Overpayment 11078 Page452 July 5 , 2011 – 10 00 am Continued 2010 1101 - 184694 1010 - 180542 THOMPSON , NATALIE GODWIN Overpayment 51538 Real Personal Property Releases 5 16 2011 14 36 57 105 SHEILA 2010 - 089771 2000050025 WALTHOM GROUP A NC PARTNER 13054 5 16 2011 15 16 03 341 ASHLEY 2010 - 089684 2000071009 WALTHOM GROUP 2,23337 5 16 2011 15 34 10 105 SHEILA 2010 - 089770 2000050025 WALTHOM GROUP A NC PARTNER 15290 5 16 2011 15 36 30 105 SHEILA 2010 - 089768 2000050025 WALTHOM GROUP A NC PARTNER 17802 5 16 2011 16 21 52 341 ASHLEY 2010 - 089833 2000072907 WALTHOM GROUP III , LLC 1,02002 5 16 2011 16 39 12 341 ASHLEY 2010 - 089839 2000125303 WALTHOM GROUP VII LLC 10,40899 5 16 2011 17 01 49 341 ASHLEY 2010 - 089764 2000050025 WALTHOM GROUP A NC PARTNER 13760 5 17 2011 9 09 02 341 ASHLEY 2010 - 089783 2000050025 WALTHOM GROUP A NC PARTNER 11232 5 17 2011 9 49 14 341 ASHLEY 2010 - 089779 2000050025 WALTHOM GROUP A NC PARTNER 19255 5 17 2011 10 08 44 341 ASHLEY 2010 - 089775 2000050025 WALTHOM GROUP A NC PARTNER 16899 5 17 2011 10 36 19 341 ASHLEY 2010 - 089774 2000050025 WALTHOM GROUP A NC PARTNER 17956 5 17 2011 14 33 50 121 CATHY 2010 - 089807 2000081824 WALTHOM GROUP II 2,30019 5 17 2011 14 38 26 121 CATHY 2010 - 089808 2000148821 WALTHOM GROUP III LLC II 2,42563 5 18 2011 15 54 06 341 ASHLEY 2010 - 063239 2000083972 NIXON , WAYNE 2,29659 5 19 2011 14 32 01 341 ASHLEY 2010 - 050586 2000143131 LASSITER , SAMMY JUNIOR 18753 5 25 2011 8 18 04 341 ASHLEY 2010 - 087203 2000110986 TRES VOUS SALON 12011 6 1 2011 8 50 29 341 ASHLEY 2010 - 040952 2000113038 HUB DESIGNS INC 2,11298 6 7 2011 11 21 27 341 ASHLEY 2008 - 003798 2000105377 B4 THE FLOP INC 16848 6 7 2011 11 22 55 341 ASHLEY 2009 - 003965 2000105377 B4 THE FLOP INC 14298 6 7 2011 11 25 01 341 ASHLEY 2010 - 003946 2000105377 B4 THE FLOP INC 11686 6 14 2011 8 28 46 341 ASHLEY 2010 - 021863 2000139707 CUSTOM GRADING & HAULING 1,69576 Real Personal Property Refunds 5 16 2011 10 52 13 344 2010 - 052507 2000077866 LEE , WILBA JEAN 45461 KATINA 5 17 2011 13 54 07 189 2010 - 053517 2000039346 LITWIN , DANIELLE Y 17322 TERI 5 18 2011 13 12 41 189 2010 - 079247 2000021520 SMITH , MARVIN T 3,71093 TERI 5 18 2011 13 40 11 189 2010 - 071749 2000107830 RAYNE PROPERTIES LLC 2,11841 TERI 5 24 2011 13 57 12 165 2006 - 072049 2000030825 SIZEMORE , JANET FAYE 13360 JAN 5 25 2011 13 38 22 189 2010 - 030633 2000145733 FRINK , LEONARD MAURICE 12437 TERI 5 27 2011 15 10 36 189 2010 - 015191 2000025621 CAPPS , LESTER LEROY 16200 TERI 5 27 2011 15 54 45 189 2010 - 098072 2000150886 VILARDO , JOHNATHON CLARKE 15942 TERI 6 2 2011 14 23 44 9999 2010 - 090853 92913320 WEBSTER , HAROLD 82588 LOCKBOX 6 2 2011 14 23 45 9999 2010 - 090854 2000091417 WEBSTER , HAROLD E 15303 LOCKBOX 6 3 2011 10 44 13 344 2010 - 015968 2000054905 CARTER , JOYCE L 16607 KATINA 6 7 2011 11 00 21 165 2010 - 035270 2000048074 HAMILTON , TSHOMBE K 22316 JAN 6 7 2011 14 39 14 9999 2010 - 010430 2000118610 BOWKER , MARTI F 1,25874 LOCKBOX 6 13 2011 14 50 51 9999 2010 - 050829 2000105650 LAYOS , DIANNA RENEE 1,08565 LOCKBOX June 17 , 2011 This is to certify that , as authorized by the Board of Commissioners on December 11 , 2000 , I have approved the following tax releases and refunds under 100 , as recommended by the County Tax Administrator , Pat Goddard A complete record of this information is on file in the County Finance Office Totals from 5 16 11 to 6 15 11 Tax refunds - Personal Real Property 71262 Tax releases - Personal Real Property 3,12223 Motor Vehicle releases refunds 6,79145 Recommended by Tax Administrator Pat Goddard Approved by Finance Director J Chad McLamb 3 Public Comments A ATV Complaint James Stephenson , 5581 Elevation Road , Benson , informed the Board of concerns that he and some of his neighbors have regarding noise and dust created by the use of ATVs on property located on Telfer Lane in Johnston County Mr Stephenson reported that the ATVs are in use daily and he is concerned that they are creating health hazards and environmental problems Mr Stephenson stated he has contacted the Sheriff’s Department several times about the matter and he requested any assistance the Board could provide in alleviating the issue Mr Stephenson presented copies of reports that he has filed with the Sheriff’s Department At the inquiry of Chairman Allen L Mims , Jr , Mr Stephenson stated he did not know if the property owners were charging outside ATV owners to ride on the property ; however , he stated that he is aware of other people bringing ATVs to the site to ride Chairman Mims explained the matter could possibly be a zoning violation if the property owners are operating a commercial business by charging people to ride Chairman Mims asked what had the Sheriff’s Department advised Mr Stephenson Page453 July 5 , 2011 – 10 00 am Continued Mr Stephenson reported the Sheriff’s Department told him that as long as the ATV riders stay on their own property , then there is nothing that can be done Mr Stephenson added that he is limited as to when he can put his livestock in his pasture because of all the dust Mr Stephenson stated the ATV riders have been seen riding on Telfer Lane , Elevation Road , and NC Hwy 50 Commissioner Tony Braswell asked Mr Stephenson if he had personally contacted the property owners and expressed his concerns Mr Stephenson responded that he has not contacted the property owners directly ; he has just called the authorities Commissioner DeVan Barbour commented that if the Sheriff’s Department has been involved , then the property owners have been made aware of Mr Stephenson’s concerns Chairman Mims stated he was unsure if the Board could do anything , but they would look into the matter B Recognition of West Johnston High School Envirothon Team Susan Woodard , Information Education Specialist with the Johnston County Soil and Water Conservation District , informed the Board that the West Johnston High School Envirothon Team won first place at the 2011 North Carolina State Envirothon Competition and has advanced to the Canon North American Envirothon to be held in Canada later this summer The West Johnston Team will be representing Johnston County as well as the State of North Carolina in the Envirothon Ms Woodard spoke on the accomplishments of the students and how dedicated they have been to the program Ms Woodard introduced the Team , as follows Frankie Johnson , Camille Brown , William Higgins , Thomas Lineberger , Casey Burns , and Team Advisor Melody Lineberger Frankie Johnson provided the Board with a brief background on the Envirothon and the work and future plans of her teammates The Board congratulated the Team on their State competition success and wished them well in the North American Envirothon 4 Economic Development – Request to Change Name of Industrial Development Corporation Allen Wellons , Chairman of the Johnston County Economic Development Advisory Board , reported that the parallel non - profit corporation of the Advisory Board , currently named the “ Johnston County Industrial Development Corporation , ” would like to change their name to the “ Johnston County Economic Development Corporation ” Mr Wellons explained that the Corporation discussed their name at their last meeting and decided to request the change to better reflect the purpose and mission of the Corporation He stated that over the years , the Corporation’s role has changed and the projects they recruit have broadened from just industrial clients Chairman Allen L Mims , Jr asked what would be involved with changing the name Mr Wellons stated the County Attorney would file the appropriate forms with the Secretary of State requesting the name change County Attorney David Mills stated the Corporation would need to give notice to hold a meeting to formally discuss the name change and take a vote to amend the Articles of Incorporation Once the meeting and vote have been held , the necessary paperwork could be filed with the Secretary of State Chairman Mims asked about costs associated with changing the name on letterhead , business cards , and other printed materials Mr Wellons stated the Corporation could wait to change the name on printed materials the next time they have to reorder He added that the Corporation has more internal use than external PagePage pageNumber5454 July 5 , 2011 – 10 00 am Continued Chairman Mims stated it was his understanding that the incentive grants , other than the projects that the County has partnered with the Towns on , are offered to industrial prospects and he asked what other type of projects would be recruited Mr Wellons responded that the term “ industrial ” was used back when the Corporation was formed in the 1960 ’ s He continued that today , when talking about economic development , it has become a broader scope such as trying to increase sales tax revenues by recruiting shopping centers , national commercial companies , and pharmaceutical companies Mr Wellons stated with the change in the economy , the term “ industrial ” does not encompass what the Corporation does , which is to create jobs Chairman Mims commented that when he first looked at the request , he associated the term “ industrial ” with the incentive grants that the County has offered to industrial companies noting that the County does not typically offer grants for shopping centers and other retail establishments in that they choose to locate to the County because of the demographics Mr Wellons stated that economic development recruiting is sometimes needed for larger national chains In response to Commissioner Tony Braswell , Mr Wellons stated that “ economic development ” is more of the modern term He added that the Director’s title is officially “ Economic Development Director ” Commissioner Cookie Pope commented that she already refers to the Corporation as the Economic Development Corporation Upon a motion by Commissioner Cookie Pope , seconded by Commissioner Tony Braswell , and carried by unanimous vote , the Board approved for the Johnston County Industrial Development Corporation’s name to be changed to the Johnston County Economic Development Corporation 5 Sheriff’s Department – Request to Surplus and Auction Vehicles At the request of Sheriff Steve Bizzell , upon a motion by Commissioner Jeffrey P Carver , seconded by Commissioner Cookie Pope , and carried by unanimous vote , the Board declared the following vehicles surplus and approved for them to be auctioned to the public by Manheim of NC Auto Auction of Kenly , North Carolina at their Government Services Administration Auction on Monday , August 15 , 2011 at 2 00 pm Year Make Model VIN Mileage 1 2005 FORD CROWN VIC 2FAFP71W45X177599 111,660 2 2007 FORD CROWN VIC 2FAFP71W87X142650 113,152 3 2007 FORD CROWN VIC 2FAFP71W87X142647 117,724 4 2007 FORD CROWN VIC 2FAFP71W47X142645 112,890 5 2008 FORD CROWN VIC 2FAFP71V08X146250 111,676 6 2008 FORD CROWN VIC 2FAFP71V68X118114 113,034 7 2008 FORD CROWN VIC 2FAFP71V18X118117 114,160 Vehicles # 6 and # 7 were purchased with federal asset forfeiture funds drug money Federal guidelines require that the proceeds from the sale of these vehicles be credited back to the appropriate revenue line item in the Sheriff’s Office budget , for federal auditing purposes 6 Sheriff’s Department – Request to Surplus and Sell Motorcycles Sheriff Steve Bizzell asked the Board to surplus two Harley - Davidson motorcycles that were purchased in June of 2001 with grant funding provided by the Governor’s Highway Safety Program GHSP , to be used in traffic enforcement initiatives throughout the County Sheriff Bizzell further requested the Board to approve for the motorcycles to be sold by private sale at a negotiated price , pursuant to NCGS 160A - 266 and 267 ; and placed at a Harley - Davidson dealership for sale on consignment at fair market value , to be negotiated with the dealer and the prospective buyer Sheriff Bizzell stated that according to the GHSP grant , the proceeds from the sale of the motorcycles , less the commission fee , are to be returned to the appropriate revenue line item to be used to further enforce traffic safety initiatives in Johnston County Commissioner Jeffrey P Carver asked if the proceeds could be used for the Teen Driving Safety Program PagePage pageNumber6455 July 5 , 2011 – 10 00 am Continued Sheriff Bizzell stated he would look into whether or not the proceeds could be used towards the Teen Driving Safety Program At the inquiry of Commissioner Wade M Stewart , Sheriff Bizzell stated that usually anytime there is a surplus sale of property that was originally purchased with grant funding , the proceeds from the sale must be used for the same purpose Upon a motion by Commissioner Cookie Pope , seconded by Commissioner Tony Braswell , and carried by unanimous vote , the Board declared the following two motorcycles surplus and approved for them to be sold by private sale at a negotiated price , pursuant to NCGS 160A - 266 and 267 ; and placed at a Harley - Davidson dealership for sale on consignment at fair market value , to be negotiated with the dealer and the prospective buyer Year Make Model VIN Mileage 2001 Harley - Davidson Motorcycle 1HD1FMW101Y655674 12,370 2001 Harley - Davidson Motorcycle 1HD1FMW101Y657697 11,856 7 Cooperative Extension – Presentation – 100 Years of Family and Consumer Science Programs Jayne McBurney and Debbie Stroud , Family and Consumer Science Agents with Johnston County Cooperative Extension , informed the Board that Cooperative Extension is celebrating 100 Years of Family and Consumer Science Programs in North Carolina Ms McBurney reported that in 1922 , Ms Jane McKimmon was hired by North Carolina State University to deliver cutting edge research and guided programming to the women and families of rural North Carolina Ms McKimmon was the first Home Demonstration Agent in North Carolina and this year Cooperative Extension is celebrating 100 years of Home Demonstration Agents , the Home Economists that are now called Family and Consumer Science Agents Ms McBurney stated that in Johnston County , the first Home Demonstration Agent was Ms Sarah Wellons and she noted the work has always focused on three things including education , health , and economy Ms Stroud presented a recently published book titled Ordinary Women Extraordinary Service to the Board in appreciation of the support to Cooperative Extension and specifically the Consumer Science Programs The book is a pictorial and written history of the educational program in North Carolina for the past 100 years Ms Stroud stated there is a page dedicated to Johnston County as well as every other county in North Carolina Ms Stroud also presented a 60 second public service announcement describing how the work continues The Board thanked Ms McBurney and Ms Stroud as well as Johnston County Cooperative Extension for the presentation and for their work with the Consumer Science Programs 8 Johnston Ambulance Service – Contract Renewal Terms Jeff White , Vice President for Johnston Ambulance Service JAS , explained that in preparing to renew their contract with the County , JAS noticed this year there were changes to the contract that they would like to discuss further Mr White reported he has met with Emergency Services Director Kim Robertson , Emergency Medical Services Division Chief Lenny Hamilton , and County Manager Rick Hester regarding his concerns He stated JAS has no issues with the contract requirements pertaining to number of units required , response time requirements , reporting , transportation of all County residents regardless of their ability to pay , and the DOA transports for the County at no charge Mr White continued that the major concern is that in previous contracts JAS has had a primary provider relationship for basic life support services Mr White stated the contract requires JAS to have seven units in the County Monday through Friday three of those at the paramedic level and four at the EMT basic level ; however , JAS presently has in place ten units four at the paramedic level and six at the EMT basic level Mr White acknowledged that JAS did not turn in their quarterly response times , per the contract requirements , but stated that once they were prompted by the EMS Advisory Council , JAS did submit the reports to EMS Division Chief Lenny Hamilton Mr White stated JAS has two different contracts , one with Johnston Health which covers the Smithfield and Clayton Medical Centers and one with Johnston County Mr White stated that JAS has never said that they should have an exclusive franchise ; however , with the amount of service that is required and the requirements that JAS must meet for the County , they would prefer that the primary provider relationship language be put back into the new contract Mr White stated that with the addition of the Johnston Health Clayton Medical Center , it will necessitate JAS to staff another site in the Clayton area to handle the additional call volume Mr White alsoPagePage pageNumber7456 July 5 , 2011 – 10 00 am Continued informed the Board that JAS has no problems providing backup to the County EMS agencies and noted that JAS provided units during the April 2011 tornado event within 45 minutes of the tornado hitting the County Mr White concluded his remarks by stating that JAS has a great working relationship with the County He added that JAS has a long history in Johnston County and they want to continue providing service Chairman Allen L Mims , Jr stated he understands that JAS operates under the County EMS Medical Director , Dr Hartman , and he asked why the County has not had access to the training records and other necessary information Mr White stated that in December , JAS had to switch their computer software , but the new software would not allow the County staff to have access into the system ; therefore , JAS shut the system down in January with intentions of utilizing different software that would allow the County access Mr White reported that since January , JAS has been operating on paper and it is taking longer than anticipated to get the new software up and running He stated initial training has been completed in June and JAS expects to coordinate with Johnston and Wayne Counties sometime during July which should allow for the proper access by County staff Mr White added that he feels whenever information has been requested from JAS , that they have responded appropriately and immediately In response to questions from Chairman Mims , Mr White stated because JAS is a multi - county agency , they have to ensure the software is setup so that Johnston County can only view Johnston County’s information to remain in compliance with HIPAA requirements and he reiterated that it has taken longer than anticipated to get the system up and running Chairman Mims asked about JAS’s ability to get on the County’s radio system Mr White acknowledged that communication was difficult between JAS and the County during the April 2011 tornado events and that going forward JAS would have no issues working towards getting on the County’s radio system Chairman Mims stated that he has heard JAS did a great job providing mutual aid during the April tornado events ; however , he also heard that communication was difficult Mr White stated JAS is currently looking at other radio systems and will be working towards better communication Chairman Mims reported he has received a recommendation from the EMS Advisory Committee for the Board to approve a 90 - day provisional contract with JAS in order to work through some of the issues before a full contract is awarded Mr White stated he had no problem with a 90 - day provisional contract Commissioner Tony Braswell noted the County will be switching to the radio narrow - banding by 2013 and that it would be a prime opportunity for JAS to be included in with the system Commissioner Braswell stated he is concerned with JAS being the primary backup agency with no direct radio communication to the County Commissioner Braswell suggested that JAS personnel be included in the discussions regarding the radio narrow - banding project Commissioner Wade M Stewart commented that JAS has been in the County a long time and he appreciates the service they have provided ; however , he stated things change and that JAS is in the best position of anyone else He suggested JAS coordinate with the County EMS staff to work out their issues during the 90 - day provisional contract period Commissioner Stewart noted that there are other outside organizations that have expressed interest in providing service Commissioner Stewart encouraged JAS to sit down with the County staff and work out the details Commissioner Cookie Pope stated she too appreciates the past service from JAS , but she expressed concern that JAS is not providing the proper reports to the County staff that is required in the contract Mr White stated JAS is presently operating on two separate systems and it is just taking longer with the new software to get everything up and running Mr White reported JAS is in full compliance with their State reporting He stated JAS had to hire a temporary agency to manually load the reports in the State system to ensure compliance with the State Mr White offered that JAS could provide paper copies to the County staff until such time as the new software is online PagePage pageNumber8457 July 5 , 2011 – 10 00 am Continued Rudy Baker , Chairman of the EMS Advisory Committee , stated the EMS Advisory Committee’s recommendation for a 90 - day provisional contract is based on 1 the timeliness and accuracy of reporting ; 2 that the County EMS Training Officer be granted access to the training records ; and 3 the EMS Medical Director be granted access to the patient care records Mr Baker stated if JAS can begin providing the required data to the County within 90 - days , then a full contract could be considered Upon a question from Chairman Mims , Mr Baker confirmed that the EMS Advisory Committee agrees with the 90 - day provisional contract and they would monitor the situation and report back to the Board of Commissioners at the November 2011 meeting Billy Langston , Vice Chairman of the EMS Advisory Committee , President of the EMS Association , and EMS Division Chief for the Town of Smithfield , agreed that JAS has done a lot for the County However , Mr Langston stated that the EMS agencies are also JAS’s backup on occasion He spoke on an instance where Smithfield EMS was called by a local nursing home for a convalescent non - emergency pickup where a resident had fallen and needed hospital assistance and JAS was busy and unable to respond within a timely manner Mr Langston stated that the EMS agencies in the County have to be ready and available to respond to emergencies and considering that JAS is asking for a primary provider relationship with the County , alternatives need to be available to the nursing homes and other citizens of the County for convalescent calls so that if JAS is busy , another service can be called , thereby leaving the EMS agencies available to handle emergencies At the inquiry of Commissioner Braswell , Mr Langston stated such occurrences are not frequent , but they have happened Mr Langston added that he is studying the call volume from the nursing homes to determine what can be done to alleviate such situations Mr Langston stated such instances are unique to Smithfield EMS because the majority of the nursing homes in the County are located in Smithfield Commissioner Stewart commented that he would think JAS would prefer to have control over when and what secondary providers are called during times when they are busy and unavailable to respond to a convalescent transport Mr Langston reported the emergency helicopter services coordinate their responses much the same way as mentioned by Commissioner Stewart which works well , so long as the patient is put first Commissioner Stewart agreed that the patient should always be put first and he spoke on the importance of JAS coordinating with the County staff on such matters Upon a question by Chairman Mims , Mr Langston clarified that if a call from one of the nursing homes were an emergency such as a heart attack , then the EMS agencies should and would be called through 911 ; however , he stated the nursing home staff is supposed to be educated so as to know when 911 or JAS should be called Mr White stated he is not familiar with the specific instance that Mr Langston referenced , but he noted that education is key and he suggested going out to the nursing homes as a team to educate the staff on when to call which agency Kim Robertson , Emergency Services Director , informed the Board that the County has had a great relationship with JAS over the years ; however , she reported that she requested required documentation from JAS in August 2010 and has yet to receive that information Ms Robertson stated she has spoken with other counties that JAS operates in and those counties have been able to get their reports Ms Robertson stressed that the County holds the EMS agencies to their contracts with regards to the submittal of required reports and she feels that JAS should be held to the same standard Ms Robertson noted that she has received inquiries from other outside agencies that have asked to provide services in Johnston County and those agencies have indicated to her that they can provide the required documentation to the County Ms Robertson stated the priority is making sure that the citizens are being provided with the best service At the inquiry of Commissioner Jeffrey P Carver , Ms Robertson confirmed that she initially requested the reports from JAS in August of 2010 She noted that staff did receive some documentation ; however , the data was in a format that could not be understood Commissioner Stewart asked how JAS charges for their services Ms Robertson stated JAS has to use the same fee schedule as all the County EMS agencies PagePage pageNumber9458 July 5 , 2011 – 10 00 am Continued Approval of a 90 - Day Provisional Contract Commissioner Cookie Pope moved the Board approve a 90 - day provisional contract with JAS Commissioner W Ray Woodall seconded the motion , which carried by unanimous vote 9 Emergency Services – Approval to Purchase Ambulance Kim Robertson , Emergency Services Director , requested the Board to approve the purchase of a G4500 Type III ambulance from Select Custom Apparatus , Inc in an amount up to 150,000 The County would be “ piggybacking ” off of a recent bid coordinated by The Florida Fire Chiefs ’ Association , Florida Sheriffs Association , & Florida Association of Counties , and thereby , waiving the bid procedures of NCGS 143 - 129 Ms Robertson stated the purchase is proposed to be financed with BB & T at 169 over a 24 month installment period She stated if the Board approves the purchase , staff requests the Board adopt a resolution approving the financing from BB & T Chairman Allen L Mims , Jr asked where the additional ambulance would be placed Ms Robertson reported the new ambulance would be placed with the Benson unit Upon a question by Commissioner Tony Braswell , Ms Robertson stated the new ambulance would help offset the response times in the area Upon a motion by Commissioner DeVan Barbour , seconded by Commissioner Cookie Pope , and carried by unanimous vote , the Board approved the purchase of a G4500 Type III ambulance from Select Custom Apparatus , Inc in an amount up to 150,000 , and adopted the following resolution approving the financing from BB & T Resolution Approving Financing Terms WHEREAS Johnston County , North Carolina “ County ” has previously determined to undertake a project for the lease purchase of one 1 2011 Chevrolet G4500 Type II Ambulance “ the Project ” , and the Finance Officer has now presented a proposal for the financing of such Project BE IT THEREFORE RESOLVED , as follows 1 The County hereby determines to finance the Project through Branch Banking and Trust Company “ BB & T ” , in accordance with the proposal dated May 31 , 2011 The amount financed shall not exceed 150,00000 , the annual interest rate in the absence of default or change in tax status shall not exceed 169 , and the financing term shall not exceed 24 months from closing 2 All financing contracts and all related documents for the closing of the financing the “ Financing Documents ” shall be consistent with the foregoing terms All officers and employees of the County , are hereby authorized and directed to execute and deliver any Financing Documents , and to take all such further action as they may consider necessary or desirable , to carry out the financing of the Project as contemplated by the proposal and this resolution The Financing Documents shall include a Financing Agreement and a Project Fund Agreement as BB & T may request 3 The Finance Officer is hereby authorized and directed to hold executed copies of the Financing Documents until the conditions for the delivery of the Financing Documents have been completed to such officers satisfaction The Finance Officer is authorized to approve changes to any Financing Documents previously signed by County officers or employees , provided that such changes shall not substantially alter the intent of such documents or certificates from the intent expressed in the forms executed by such officers The Financing Documents shall be in such final forms as the Finance Officer shall approve , with the Finance Officer’s release of any Financing Document for delivery constituting conclusive evidence of such officers final approval of the Document’s final form 4 The County shall not take or omit to take any action the taking or omission of which shall cause its interest payments on this financing to be includable in the gross income for federal income tax purposes of the registered owners of the interest payment obligations The County hereby designates its obligations to make principal and interest payments under the Financing Documents as qualified tax - exempt obligations for the purpose of Internal Revenue Code Section 265 b 3 5 The County intends that the adoption of this resolution will be a declaration of the County’s official intent to reimburse expenditures for the project that is to be financed from the proceeds of the BB & T financing described above The County intends that funds that have been advanced , or that may be advanced , from the County’s general fund , or any other County fund related to the project , for project costs may be reimbursed from the financing proceeds 6 All prior actions of County officers in furtherance of the purposes of this resolution are hereby ratified , approved and confirmed All other resolutions or parts thereof in conflict with this resolution are hereby repealed , to the extent of the conflict This resolution shall take effect immediately Adopted this 5th day of July , 2011 Page0459 July 5 , 2011 – 10 00 am Continued 10 Emergency Services – Approval of Contracts for Code Red Notification System Darrell Alford , Emergency Management Coordinator , requested the Board to approve a three year contract with Code Red Notification Systems to replace the existing Reverse 911 notification system Mr Alford explained that in the week following the April 2011 tornado , the County used the current Reverse 911 system to notify citizens of locations for food and clothing and in two of those attempts the system failed He stated also during the same week , the County again experienced severe weather with the threat of additional tornados and staff again attempted to use the current notification system ; however , that notification call took four hours to reach the citizens Mr Alford stated following the failures of the current system , staff began to search for another system and spoke with several companies He reported staff recommends the Code Red Notification System and feels it will best fit Johnston County’s needs Mr Alford also noted that Public Utilities was involved in the selection process because they are a frequent user Mr Alford reported Code Red Notification has been in business for over a decade and they are currently the most common utilized system in North Carolina with approximately 40 counties receiving their service He stated Code Red has built in redundancy measures to ensure that calls are completed during time sensitive situations Mr Alford spoke on the ease of use of the system and noted that Code Red already has approximately 70 of Johnston County’s citizen phone numbers in their system and staff could import the 911 data to finish building the system Code Red , if chosen , would provide several free calls to notify and encourage citizens to register their numbers as well Mr Alford stated Code Red could also provide automatic weather warnings to the citizens of Johnston County as an additional feature The weather warnings service would be free to the citizens and only those that are directly in the path of an impending storm would receive the warning Mr Alford stated the contract is for three years ; however , the County Attorney has reviewed the document and is satisfied that it does offer an opt - out clause at anytime that the County felt it could no longer , financially , keep the service He stated the weather warning feature would be free to the County the first year , but would have an annual cost thereafter Chairman Allen L Mims , Jr and Commissioner Wade M Stewart asked about the total cost of the service over the three year period of time Mr Alford explained the cost of the Code Red Notification System would be 37,500 each year The additional weather warning feature would be free to the County the first year ; however , would cost an additional 18,750 per year thereafter Mr Alford reported that Emergency Services and Public Utilities can jointly cover the cost of the system the first year ; however , it will require additional funding for the weather warning system in the second and third year County Manager Rick Hester noted there are a couple of options available to the County such as contracting just for the notification system in the beginning and possibly adding the weather warning feature at a later date Commissioner Stewart stated it would be interesting to know how much advance notice the people in Four Oaks and Micro received before the April 2011 tornados , if any Commissioner Stewart commented that he believed those people in the future would like to have as much notice as possible Commissioner Tony Braswell noted that he uses one of the television station weather warning systems that sends him text messages for free ; however , he stated that not all citizens have access to that technology Commissioner Stewart added that some of the weather warning notifications systems through the news stations charge a fee Mr Hester reported that if the Board approved the contract , the service would not begin until the Fall Mr Alford agreed and stated that Code Red would first have to train the County staff as well as begin an advertising campaign to notify the systems of the new service Mr Hester also noted that time would be needed to bring in the towns so they could use the system to notify citizens of boil water notices , etc He stated the Town of Clayton currently uses Code Red , although they would merge with the County , subject to Board approval Commissioner Jeffrey P Carver commented on the references provided by Code Red and asked about other counties that may be comparable to Johnston County Page1460 July 5 , 2011 – 10 00 am Continued At the inquiry of Commissioner Braswell , Mr Alford stated he has spoken with other Code Red users , including Wilson County , the Town of Clayton , and the Town of Apex who are all satisfied Mr Hester asked , out of the counties in North Carolina that use Code Red , how many use the weather warning feature Mr Alford reported that only six counties in North Carolina use both the notification system and the weather warning feature at this time He noted there were more counties ; however , some of them had to cancel the weather warning feature due to budget constraints Commissioner Stewart asked how Code Red charges for its services Mr Alford explained that Code Red’s fee schedule is based on the population of the area being served He stated once the County locks in on the contract , no matter how much the County grows , the price would not increase Commissioner Stewart noted the Town of Clayton currently pays for the system ; however , if they opt - in with the County , they would no longer have that cost because the County would be paying for the service Commissioner Carver commented that according to the proposed contract there would be extra charges if the County used over 175,000 minutes Mr Alford stated Code Red has assured staff that the 175,000 minute bank is three times more than the County would ever use Commissioner Carver stated he would like to know how much the current Reverse 911 system is utilized for emergency notifications and separately for Public Utilities notifications Tim Broome , Director of Utilities & Engineering , reported Public Utilities utilizes approximately 40 of the total use of the current system Mr Alford clarified that the weather warnings would not be included in the 175,000 per year minute bank He noted only staff notices for boil water advisories , shelter openings , etc would count towards the 175,000 minute bank Upon a question by Commissioner Braswell , Mr Hester reported the 911 funds could not be used towards the service Motion Commissioner Wade M Stewart moved the Board approve a three year contract , including the weather warning addendum , with Code Red Notification Systems Commissioner Cookie Pope seconded the motion Further Discussion Commissioner Jeffrey P Carver expressed concerns with the additional funding needed for the service , given that the County has just adopted the FY 11 - 12 budget Commissioner Carver stated he would vote to support the motion because there is an opt - out clause in the contract ; however , he would like for staff to provide data to the Board next year at this time that would prove Code Red is better than the current system in order to justify the increasing cost Commissioner Carver added that if he can see a positive return on the investment for the citizens , then he would see the value in changing systems Vote The motion carried by unanimous vote Note A copy of the contract is on file in the Emergency Services Department The Board took a five minute recess Page2461 July 5 , 2011 – 10 00 am Continued 11 Public Utilities – Approval of Construction Documents for USDA - RD Funded Water Projects Tim Broome , PE , Director of Utilities & Engineering , recalled that the Board accepted a low interest loan from USDA – Rural Development on February 28 , 2011 , for construction of Phase 2 – Wilson’s Mills to Cleveland Water Transmission Mains ; the 20 ” Water Main to Serve the East Clayton Industrial Area ; and replacement of the SR 1010 Cleveland Road Booster Pumping Station He explained that design and permitting of all project elements are now complete and USDA – Rural Development requires the Board to formally accept and approve the construction documents as a condition for the funding assistance Mr Broome presented a map and outlined the projects for the Board Upon a motion by Commissioner Jeffrey P Carver , seconded by Commissioner Cookie Pope , and carried by unanimous vote , the Board accepted and approved the construction documents for construction of Phase 2 – Wilson’s Mills to Cleveland Water Transmission Mains ; the 20 ” Water Main to Serve the East Clayton Industrial Area ; and replacement of the SR 1010 Cleveland Road Booster Pumping Station 12 Public Utilities – Award of Bid – Buffalo Creek Wastewater Pump Station Improvements The Board reviewed the following bids , which were received on June 7 , 2011 for the Buffalo Creek Wastewater Pump Station Improvements base bid and additional improvements for the Swift Creek Wastewater Pump Station add alternate Bidder Bid Base Bid Add Alternate Alternate Bid Bond No 1 JL Britt Electric , Inc 207,45300 463,17600 Yes 255,72300 Mizelle Construction Services , Inc 123,20000 399,00000 Yes 275,80000 Watson Electrical Construction Co 118,74700 396,17810 Yes 277,43110 Via Electric Yes 278,64500 207,00000 485,64500 Bitting Electric , Inc Yes 280,39390 169,52600 449,91990 TA Loving Yes 293,62500 205,50000 499,12500 Math error , corrected as indicated Tim Broome , PE , Director of Utilities & Engineering , explained that the Buffalo Creek Wastewater Pump Station , located behind Smithfield’s water plant , serves northeast Smithfield , Selma , and Pine Level and is the largest and heaviest loaded station in the County’s wastewater collection system The original station was installed in the late 1960 ’ s and was upgraded in 1978 , with the wetwell and pumps replaced in 1987 Mr Broome reported the standby power generator set and much of the electrical controls are now over 30 years old and the equipment maintenance is costly He stated replacement of the generator and controls are necessary to improve reliability and to serve larger , higher horsepower pumps which are needed to handle increasing wet weather flows Mr Broome noted additional improvements consisting of variable speed drives for the Swift Creek wastewater pump station are also needed in that this station serves a major part of the I - 40 NC Hwy 42 interchange Mr Broome reported the bid advertisement and opening procedures were consistent with statutory requirements to the best of staff’s knowledge A base bid was requested for the Buffalo Creek station improvements and an add alternate bid was requested for the Swift Creek wastewater pump station improvements The low base bid was submitted by JL Britt Electric Inc of Goldsboro , NC in the amount of 255,72300 The low combination base bid and add alternate bid was submitted by Watson Electrical Construction Company LLC of Wilson , NC in the amount of 396,17810 Mr Broome stated funds budgeted for the projects are sufficient to cover the project cost for the base bid only and he noted the add alternate bid improvements for the Swift Creek WWPS are not essential at this time Mr Broome stated JL Britt Electric has the experience and resources to complete the project within the contract schedule Following is a proposed capital budget for the project Construction 255,72300 Construction Contingency 9,27700 Bypass Pumping Equipment Rental 5,00000 Total Project Cost 270,00000Page3462 July 5 , 2011 – 10 00 am Continued Mr Broome stated staff recommends award of the project contract on the basis of the base bid to JL Britt Electric Inc of Goldsboro , North Carolina in the amount of 255,72300 and adoption of the proposed project budget Commissioner Tony Braswell moved the Board award the project contract to JL Britt Electric , Inc of Goldsboro , North Carolina in the base bid amount of 255,72300 and adopt the project budget as presented by staff Commissioner Jeffrey P Carver seconded the motion , which carried by unanimous vote 13 Appointments Upon a motion by Commissioner Wade M Stewart , seconded by Commissioner Cookie Pope , and carried by unanimous vote , the Board made the following appointments A Library Board of Trustees – Reappointed Rita Dickinson for a three year term to expire on June 30 , 2014 B Research and Training Zone Advisory Committee – Appointed Troy Woelfel to fill an unexpired term ending December 31 , 2012 C Nursing Home Adult Care Home Community Advisory Board – Reappointed Paula Johnson for a three year term to expire on June 30 , 2014 Other Appointments D Johnston Community College Board of Trustees - Note Lynn Ragsdale was appointed to fill this open position at the June 6 , 2011 meeting ; however , it was later determined that Ms Ragsdale is ineligible to serve due to becoming a part - time instructor at Johnston Community College in the Fall of 2011 Commissioner DeVan Barbour suggested re - advertising the open position on the Johnston Community College Board of Trustees since the Board had previously made an appointment , but now must revisit the matter Commissioner Cookie Pope agreed with Commissioner Barbour on the need to re - advertise the open position Chairman Allen L Mims , Jr stated that because there were five applicants that had originally applied for the open position in June , he made the decision to contact the other applicants and see if they were still interested in serving in order to go ahead and make the appointment Chairman Mims stated the Board could vote to re - advertise the position Commissioner Jeffrey P Carver asked when the position could be re - advertised Clerk to the Board Paula Woodard reported the August appointments had already been advertised ; therefore , unless the Board requested a special ad , the JCC Board of Trustees appointment would run with the September advertisement Commissioner Cookie Pope moved the Board instruct the Clerk to re - advertise the open position on the Johnston Community College Board of Trustees with the next available regular appointments advertisement Commissioner DeVan Barbour seconded the motion which carried by the following vote Ayes Commissioners Cookie Pope , DeVan Barbour , Wade M Stewart , and W Ray Woodall Nays Commissioners Allen L Mims , Jr , Jeffrey P Carver , and Tony Braswell 14 Delinquent Tax Collection Report Tax Administrator Pat Goddard reported on the collection of delinquent taxes for the month of June 2011 She noted that through garnishments and bank attachments no foreclosure complaints were filed a collection of 7,75982 has been received As of June 30 , 2011 , the Tax Department has collected 9940 of the real and personal levy for 2010 , and 9166 of the motor vehicle levy Through the NC State Debt SetoffPage4463 July 5 , 2011 – 10 00 am Continued Program , 1,471 accounts have been paid for a total of 138,28953 as of June 30 , 2011 The next foreclosure sale date is July 27 , 2011 15 Annual Tax Settlement and Charge to Collect Taxes for 2011 Tax Administrator Pat Goddard presented the following Annual Tax Settlement Report for 2010 taxes as of June 30 , 2011 Total 2010 - 2011 Real Business Personal Tax Levy 83,271,72696 Total 2010 - 2011 Motor Vehicle Tax Levy 9,357,77577 Total 2010 - 2011 Tax Levy 92,629,50273 Total Collected 91,341,81452 Collected Real Estate 9940 Collected Motor Vehicles 9166 Overall Collected 9860985 9861 Collected Credited Balance Unpaid Real Business Personal 81,179,37805 Discoveries 2,429,10686 Releases 336,75795 Levy 83,271,72696 Payments 82,764,17796 507,54900 Percent Collected 9940 Down 01 Motor Vehicles 9,472,40505 Discoveries 74,56818 Releases 189,19746 Levy 9,357,77577 Payments 8,577,63656 780,13921 Percent Collected 9166 Down 22 Totals Collected 91,341,81452 Percent Collected 9861 Down 02 A final collections audit will be conducted by an outside auditing firm and included in the county - wide audit for 2010 - 2011 Prior Years Collected 2000 - 2009 Real Personal 418,64540 Motor Vehicles 704,19638 Increase in real business personal property levy 2009 82,098,61112 2010 83,271,72696 Increase 14289 Decrease in motor vehicle levy 2009 9,360,00713 2010 9,357,77577 Decrease 0238 Enforced Collections 2010 - 2011 Garnishments Served 5229 974,80919 Actual Collected 4148 728,13821 Unpaid active 726 183,23504 Terminated 335 58,80777 Released 11 2,18088 No Match 9 2,44729Page5464 July 5 , 2011 – 10 00 am Continued Bank Attachments Served 2412 881,57932 Actual Collected 1757 583,94232 Unpaid active 150 88,64820 No funds 157 52,52096 Account closed 62 15,72315 Released 7 2,74069 No Accounts etc 279 138,00400 Levy’s 2 Total Collected 5,17319 3,71319 Taxes Debt Setoff Program 1471 138,28953 Field Collections deputy collectors 3,176,76647 Total collected by enforcement actions 4,630,84972 or 49993 of levy Excludes dollars collected by foreclosure attorney Interest and fees collected 336,47206 Real Estate Foreclosure Collections Accounts to foreclosure attorney for collection 78 Complaints Filed 58 Complaints Pending 28 Accounts Paid 113 Total Collected by Foreclosure 273,43142 Multi - Year taxes Foreclosure Sales Dates Property Sold Property Redeemed 07 28 2010 3 2 08 25 2010 2 09 29 2010 2 4 10 27 2010 4 11 24 2010 1 4 12 2009 No Sale Scheduled 01 26 2011 5 5 02 23 2011 3 2 03 23 2011 1 04 27 2011 3 05 25 2011 5 2 06 29 2011 4 3 Totals 24 31 Payment arrangements were offered to those citizens unable to pay their taxes in one lump sum The tax th collection’s office accepted 1,093 payment arrangements and as of June 30 only eight 8 remained unpaid with an outstanding balance of 99621 The number of payment arrangements is up 252 from last year and the balance outstanding is down by 50873 Bankruptcy Real and Personal - 225,54567 280 new filings Last year 304 filings - 90,80060 Property Tax Commission Appeals 1 - 17,29509 2010 Unpaid Taxes Total Taxes Protected from Enforcement - 242,84076 Unenforceable accounts represent 4785 of the Unpaid Balance of Real and Personal Property 242,84076 507,54900 478457 Page6465 July 5 , 2011 – 10 00 am Continued Tax Collection Rate Summary 2000 9377 2001 9544 2002 9601 2003 9680 2004 9735 2005 9817 2006 9833 2007 9835 2008 9858 2009 9867 2010 9863 2011 9861 Summary by Tax Administrator Pat Goddard As expected , it has been a very difficult year for collecting property taxes but fortunately , our County tax collections remain strong Our thanks go in large part to the citizens of Johnston County for paying their taxes To achieve this level of collections , the entire tax collections staff has been dedicated to making citizen contacts to get taxes paid as soon as possible in the collections cycle An additional challenge this year is the amount of taxes protected from enforcement actions The increase in the amount of taxes under bankruptcy protection coupled with the one appeal at the property tax commission represents 4785 of the unpaid balance of real and personal property taxes As you know , County tax base growth remained slow The increase in levy was 327 percent last year but only 143 percent this year and for the third year the motor vehicle levy has decreased from the prior year As in previous years , the collection of the motor vehicle tax remains one of our most difficult challenges This year we have experienced a drop in the percent of citizens paying their motor vehicle tax bills before the delinquency date th As of June 30 , 8020 of May and 6361 of June motor vehicle bills had been collected but it is too early in the collections cycle to begin enforced collections for those two months The unpaid balance for May and June was 442,538 of the total 780,139 unpaid for 2010 - 2011 or 5672 Ultimately most of these taxes will be collected The low “ voluntary ” collection rate coupled with the monthly billing cycle is the reason a 90 collection rate for motor vehicles is exceptional for any North Carolina county This is our third year to collect over 91 According to the State Treasurer’s previous fiscal year 2009 totals , Johnston County moved up to a nd tie with Durham County for second 2 best overall collection rate among counties with a th population of greater than 100,000 Last year we were fourth 4 best overall However , the most significant news for us in the State Treasurer’s report is Johnston County again ranked first 1st in collection of real and personal property in our population range This is our third year in the top spot For motor vehicle collections , we ranked second behind Buncombe County with the highest collection rate for registered motor vehicles RMV for counties in our population range While that is great news , our audit calculations show our RMV collection rate at 9188 not 9220 as stated by the State Treasurer’s Office Regardless the ranking , our RMV collection rate is excellent The Johnston County Tax Office Employees and the Citizens of Johnston County are due all the credit for accomplishing this remarkable collection rate It requires everyone’s best effort from placing values on property , to answering the phone , to assisting taxpayers , to collecting the tax whether voluntary or enforced to achieve this goal Page7466 July 5 , 2011 – 10 00 am Continued All County employees in the tax administration office remain dedicated to the fair and equitable treatment of the citizens of Johnston County With the increased amount to collect and the County’s dependency on the property tax for funding of necessary services , the challenge is to continue to collect at these levels while maintaining outstanding customer service By collecting the taxes owed , the tax rate in subsequent years remains lower for all taxpayers I recognize , appreciate , and am sincerely thankful , for the dedicated day to day work of the tax collections staff in accomplishing this remarkable tax collection rate I thank each of you for your continued support of me and the tax office staff Without your support in collecting taxes in difficult situations this high level of achievement , which saves all taxpayers money , would not be possible As required by state law , this is a true and accurate settlement pursuant to NCGS 105 - 373 I request the Johnston County Board of County Commissioners accept the settlement and pursuant to NCGS 105 - 321 charge me as Tax Collector with the responsibility for collection of the 2011 taxes by all legal means necessary Motion to Accept Tax Settlement and Charge Tax Administrator to Collect 2011 Taxes Commissioner Jeffrey P Carver moved the Board accept the Annual Tax Settlement for 2010 taxes , and issue the following charge to the Tax Administrator for collection of 2011 taxes Commissioner Tony Braswell seconded the motion , which carried by unanimous vote You are hereby authorized , empowered , and commanded to collect the taxes set forth in the tax records filed in the office of the Tax Administrator and in the tax receipts herewith delivered to you , in the amounts and from the taxpayers likewise therein set forth Such taxes are hereby declared to be a first lien upon all real property of the respective taxpayers in Johnston County , and this order shall be a full and sufficient authority to direct , require , and enable you to levy on and sell any real or personal property of such taxpayers , for and on account thereof , in accordance with law The Board briefly discussed how the properties for cell towers and billboards were calculated during the 2011 Revaluation The Board thanked Ms Goddard for the report and for the excellent work by the Tax Department 16 Manager Reports and Comments A NCACC Voting Delegate Chairman Allen L Mims , Jr appointed Commissioner Tony Braswell as the voting delegate for the upcoming August 2011 North Carolina Association of County Commissioners Conference in Cabarrus County 17 Board Repor