June 6, 2011 - 10:00 AM - County Board of Commissioners Meeting Minutes

10 396 Meeting of the Johnston County Board of Commissioners June 6 , 2011 10 00 am The Johnston County Board of Commissioners met in regular session Monday , June 6 , 2011 at 10 00 am in the Commissioners Meeting Room , Johnston County Courthouse Annex , Smithfield , North Carolina The following members were present Present Chairman Allen L Mims , Jr , Vice Chairman Jeffrey P Carver , Cookie Pope , Wade M Stewart , W Ray Woodall , DeVan Barbour , and Tony Braswell Absent None Also Present County Manager Rick J Hester , Clerk to the Board Paula G Woodard , Finance Officer J Chad McLamb , County Attorney David F Mills , and Paralegal Deputy Clerk Melissa A Daughtry Chairman Allen L Mims , Jr called the meeting to order at 10 00 am Commissioner W Ray Woodall opened the meeting with a prayer Commissioner Jeffrey P Carver led those in attendance in the pledge of allegiance to the American flag 1 Approval Discussion of Agenda Upon a motion by Commissioner Cookie Pope , seconded by Commissioner W Ray Woodall , and carried by unanimous vote , the Board approved the agenda as presented 2 Consent Agenda Items Upon a motion by Commissioner Jeffrey P Carver , seconded by Commissioner Tony Braswell , and carried by unanimous vote , the Board approved the consent agenda items as follows A Approval of Minutes – May 2 , 2011 10 00 am and 6 00 pm B Department of Transportation – Additions to System The Board concurred with the Department of Transportation’s recommendation to add the following roads to the State Maintained System Huntsbridge Drive SR 1803 ext – Huntsbridge Subdivision formerly known as Buckingham - 2 – Clayton Township George Wilton Drive , South Landing Drive , Rudy Drive , and Ryley Place – Allen’s Landing Subdivision – Phases 1 , 2 , 2A , 3 , and 3A – Cleveland Township C Sheriff’s Office – Request to Surplus Vehicle At the request of Sheriff Steve Bizzell , the Board declared the following vehicle surplus The vehicle was involved in an accident and was deemed a total loss by Nationwide the other driver’s insurance company 2008 Ford Crown Victoria – VIN 2FAFP71V78X146245 , County Asset No 013101 D Tax Releases & Refunds – 04 16 2011 – 05 15 2011 Motor Vehicle Release Refund Report Year Bill # Acct # Name Tran Type Paid 2010 1101 - 176837 1010 - 182293 MASSENGILL , ANDREW RYAN Release 21326 2010 1104 - 212967 1101 - 211731 FOUR OAKS GIN CO , INC Release 12876 2010 1011 - 154096 1008 - 160756 WILLIAMS , SHERELL RENEE Overpayment 19865 2010 1011 - 157729 1008 - 158717 HOUSE , JESSE EUGENE Release 10956 2005 0602 - 430529 0511 - 486177 LEGGETT , JAMMIE STRICKLAND Release 19992 2005 0603 - 440899 0512 - 498594 LEGGETT , JAMMIE STRICKLAND Release 19656 2010 1104 - 216578 1101 - 220497 LAMMERS , DAVID GLENN Release 12616 2010 1104 - 220744 1101 - 220497 LAMMERS , DAVID GLENN Release 20261 Page397 June 6 , 2011 – 10 00 am Continued 2010 1104 - 213040 1101 - 222083 HICKORY GROVE ADVENT CHRISTIAN CH Release 21120 2010 1104 - 216288 1101 - 218427 DAVIS , DAVID WAYNE Release 28876 2010 1104 - 214609 1101 - 219010 VICK , RODNEY KEITH Overpayment 31548 2010 1104 - 218907 1101 - 221598 PILKERTON , JOSEPH LEROY Release 14931 2010 1104 - 212691 1101 - 210350 YORK , DAVID MICHAEL Release 13832 2010 1104 - 210207 1101 - 222302 STEWARTS GREENHOUSE & LANDSCAP Release 44523 2010 1104 - 211457 1101 - 210404 KEEN , PAUL WILLIAM Release 13766 2010 1104 - 210912 1101 - 216837 DROLET , DAVID MARTIN Release 12675 2010 1104 - 220062 1101 - 216691 CATES , RICKY LEE Release 22176 2009 1004 - 062401 1001 - 055899 ANDERSON , TINA PEEDIN Overpayment 11370 2010 1010 - 146766 1007 - 147039 CROCKER , MARY SHIPLEY Overpayment 21879 2010 1011 - 152493 1008 - 153532 HARMON , CASEY ADAMS Overpayment 10395 2010 1011 - 155390 1008 - 156180 COATS , CLEE MITCHELL Overpayment 41139 2010 1103 - 203237 1012 - 209224 SINGER , GEORGE MICHAEL Release 49815 2010 1102 - 193346 1011 - 198048 SIR RALEIGH ELECTRIC INC Overpayment 20908 2010 1104 - 213879 1101 - 217817 DUFF , MARK RANDALL Release 20696 2010 1104 - 220139 1101 - 212028 JOHNSON , CAROLE LYNNAE Release 15664 2010 1104 - 220359 1101 - 217764 PARISH , KIRK GLENN Release 24198 2010 1104 - 214364 1101 - 221704 PHELAN , DANIEL WALTER Release 16439 2010 1104 - 218932 1101 - 211111 POWELL , JANICE MASSENGILL Release 10638 2010 1104 - 214145 1101 - 218696 KENNEDY , BRION THOMAS Release 25805 2010 1104 - 215775 1101 - 210180 JUSTICE , RODNEY GENE Release 12276 2010 1104 - 212451 1101 - 218882 THOMAS , JUDY CAROLYN Release 28688 2010 1103 - 208111 1012 - 209735 RICKS BOWEN , DEBORAH ELAINE Release 11882 2010 1012 - 164168 1009 - 175250 COATES TRANSPORT CORPORATION Overpayment 50444 2010 1104 - 216544 1101 - 219212 JA DISTRIBUTORS INC Release 12141 2010 1104 - 218503 1101 - 221343 J P EDWARDS INC Release 56821 2010 1102 - 196176 1011 - 197048 MOFFETT , CHANA LYNN Release 45900 2010 1104 - 210993 1101 - 217607 FAUCETTE , RHONDA ELLIS Release 10960 2010 1011 - 155352 1008 - 159900 CARASITI , MARIJANE Overpayment 13232 2010 1101 - 179451 1010 - 178283 VAD , RANDY LAVERNE Overpayment 11639 2010 1012 - 168402 1009 - 172195 STIKELEATHER , LEE ALLEN Overpayment 28666 2010 1104 - 217806 1101 - 211813 WALL , DANNY RAY Release 10076 2010 1012 - 168402 1009 - 172195 STIKELEATHER , LEE ALLEN Void Refund 28666 2009 1004 - 061759 1001 - 055044 HICKORY GROVE ADVENT CHRISTIAN CH Overpayment 21120 2010 1104 - 213215 1101 - 210605 LEE , LOUISE BARBOUR Release 12900 2010 1104 - 219149 1101 - 217936 THOMPSON , CHAD RAEFORD Release 17483 2010 1012 - 167348 1009 - 173383 TREMBLAY , KAREN JULIA Release 15886 2010 1103 - 198456 1012 - 206777 BEST , KIMBERLY OWENS Release 51901 2010 1103 - 198605 1012 - 208350 DUNN , TERRY BRANDON Release 27963 2010 1012 - 168683 1009 - 167592 CARTER , JR , CARROLL GLENN Overpayment 10184 2010 1101 - 178239 1010 - 184514 HATCHER , JILL DEBRA Overpayment 22811 2010 1104 - 213773 1101 - 219418 CARROLL , JAMES MICHAEL Release 31663 2010 1103 - 205478 1012 - 202240 BURGESS , HELEN DORIS Overpayment 12728 2010 1102 - 195417 1011 - 196584 ABSOLUTE TRUCKING INC Overpayment 12638 2010 1011 - 155399 1008 - 157791 COLLIER , MAUREEN ELIZABETH Overpayment 26061 2010 1011 - 163357 1008 - 156605 GOINS , JEFFERY CLYDE Overpayment 18105 2010 1011 - 158225 1008 - 159824 MCDOWELL , DONNA MULLIS Overpayment 10909 2010 1010 - 142352 1007 - 141744 OWENS , ANGELO CLARK Overpayment 11370 2009 1006 - 088750 1003 - 082725 VICK , RODNEY KEITH Overpayment 19286 2010 1011 - 156304 1008 - 158235 VICK , RODNEY KEITH Overpayment 29611 2010 1104 - 218374 1101 - 211526 GRADY , GARY CURTISS Release 15120 2010 1009 - 125312 1006 - 131887 JOHNSON , ANDRE RANDEL Tag Surrender 16232 2010 1105 - 222582 1102 - 233096 BARNES , CYNTHIA ANN Release 27378 2010 1104 - 210375 1101 - 218610 ALEXANDER , MORGANN LYN Release 18164 2010 1104 - 215493 1101 - 221552 WHITE , DONALD BRUCE Release 11999 2010 1104 - 214799 1101 - 218988 BENSON , DANIEL CARLTON Tag Surrender 11148 2010 1105 - 232077 1102 - 231387 VAUGHAN , TONI GEORGETTE Release 43011 2010 1105 - 228375 1102 - 231463 TEDDER , DAVID LEE Release 13700 2010 1105 - 231907 1102 - 224539 SHALLINGTON , JR , WILEY FRANKLIN Release 13703 2010 1012 - 165689 1009 - 172192 DARENSBOURG , JEFFERY MICHAEL Overpayment 11766 Page398 June 6 , 2011 – 10 00 am Continued 2010 1011 - 159319 1008 - 160959 FAULKNER , LINDA THOMAS Overpayment 13311 2010 1105 - 225067 1102 - 230380 BAKER , CHARLES RUDOLPH Release 11827 2010 1105 - 225597 1102 - 223814 MCLAMB , III , JACK ELTON Release 31110 2010 1105 - 224747 1102 - 223222 TORRES , JOSEPH MICHAEL Release 28616 2010 1105 - 224748 1102 - 233502 TORRES , JOSEPH MICHAEL Release 19376 2010 1105 - 220852 1102 - 224740 ALLEN , HAROLD BIVEN Release 10004 2010 1105 - 220957 1102 - 233759 FULTS , PATRICK R Release 37794 2010 1105 - 222551 1102 - 231668 BARBA , MICHELE JOANN Release 16841 2010 1105 - 221073 1102 - 224538 MCLEAD , MACK ELROY Release 12300 2010 1105 - 227987 1102 - 223377 BROOKS , DANIEL Release 10953 2010 1105 - 227809 1102 - 231614 SUTTON , ANDREA LYNN Release 10385 2010 1104 - 209418 1101 - 219737 BEST , ROBBIE HAROLD Release 15797 2010 1102 - 195718 1011 - 192257 EASON , TAMMY ODOM Overpayment 11534 2010 1105 - 227581 1102 - 232234 MCKENNA , JEFFREY P PATRICK Release 11045 2010 1012 - 166168 1009 - 171235 HONDA LEASE TRUST Tag Surrender 15418 2010 1104 - 214268 1101 - 222432 MILROY , STEVEN L Release 21947 2010 1105 - 231229 1102 - 223172 HODGES , JOE MACK Release 11610 2010 1011 - 157383 1008 - 160281 WEAVER , CAROLYN PARRISH Overpayment 13080 2010 1104 - 218599 1101 - 212031 KRENZER , LISA ANNE Release 16470 2010 1105 - 222856 1102 - 235635 CHASE , DEBORAH JOY Release 10453 2010 1105 - 222833 1102 - 231197 CARTER , BRIAN EDWIN Release 19811 2010 1104 - 211769 1101 - 210366 MILLER , GEORGE PAUL Release 46982 Real Personal Property Releases 4 20 2011 12 31 48 121 CATHY 2007 - 074755 80416560 SMITH , LESTER CARL JR 18124 4 20 2011 12 33 33 121 CATHY 2008 - 077083 80416560 SMITH , LESTER CARL JR 16661 4 20 2011 12 34 57 121 CATHY 2009 - 078939 80416560 SMITH , LESTER CARL JR 14451 Real Personal Property Refunds 4 20 2011 11 55 06 319 JACKIE 2010 - 067575 2000021294 PENDER , EARL BRAXTON 10000 4 21 2011 10 55 13 165 JAN 2010 - 077541 2000086057 SHAFFER , CECIL JAY JR 12551 4 21 2011 13 29 42 165 JAN 2010 - 041316 2000064464 HUMPHRIES , DWAUN A 38481 4 21 2011 13 31 04 165 JAN 2010 - 041316 2000064464 HUMPHRIES , DWAUN A 56902 4 25 2011 11 10 43 338 ALLISON 2010 - 067170 68622890 PEARCE , JIMMY RANDOLPH 34000 4 25 2011 11 29 22 338 ALLISON 2010 - 075354 2000041501 RYAN , MICHAEL LEE 22925 4 25 2011 11 33 09 319 JACKIE 2010 - 092423 2000087951 WHITTINGTON , THURMAN NEAL 40000 4 25 2011 11 53 07 338 ALLISON 2010 - 046031 2000005494 JONES , DON 50000 4 26 2011 9 24 34 189 TERI 2010 - 013891 2000001061 BYRD , CATHY FUTCH 16107 4 28 2011 11 26 29 338 ALLISON 2010 - 016230 2000099140 CASTILLO MANCIA , JENNI 50279 5 2 2011 8 30 46 344 KATINA 2010 - 083266 2000053577 STRICKLAND , BILLY R & 30506 5 2 2011 14 45 14 9999 LOCKBOX 2010 - 005642 2000033483 BARBOUR , WILLIAM THOMAS 43086 5 3 2011 14 17 44 9999 LOCKBOX 2010 - 094480 2000046304 WILSON , THOMAS E 37104 5 3 2011 14 47 54 189 TERI 2010 - 015191 2000025621 CAPPS , LESTER LEROY 18755 5 13 2011 15 03 18 165 JAN 2010 - 028461 2000104789 FAITH REAL ESTATE INVESTME 32140 May 18 , 2011 This is to certify that , as authorized by the Board of Commissioners on December 11 , 2000 , I have approved the following tax releases and refunds under 100 , as recommended by the County Tax Administrator , Pat Goddard A complete record of this information is on file in the County Finance Office Totals from 4 16 11 to 5 15 11 Tax refunds - Personal Real Property 72595 Tax releases - Personal Real Property 79779 Motor Vehicle releases refunds 8,01352 Recommended by Tax Administrator Pat Goddard Approved by Finance Director J Chad McLamb 3 Public Comments None 4 Request for Tax Exempt Loan Status – Antioch Fire Department Commissioner Jeffrey P Carver requested recusal from the discussion and voting on the request from Antioch Fire Department and the Board agreed by consent Chris Perry , Assistant Director of Emergency Services , explained that the Antioch Volunteer Fire Department is requesting the Board to grant the fire department tax exempt loan status so they can borrow funds from First Citizens Bank for the purchase of a 2011 F - 550 Extended Cab 4x4 Brush Truck Mr Perry offered to answer any questions and introduced Antioch Fire Chief Kendall Hocutt in the audience Page399 June 6 , 2011 – 10 00 am Continued Upon a motion by Commissioner Tony Braswell , seconded by Commissioner DeVan Barbour , and carried by unanimous vote , the Board adopted the following resolution approving tax exempt loan status for the Antioch Volunteer Fire Department NOW , THEREFORE , BE IT HEREBY RESOLVED , that the Board of Commissioners of Johnston County , North Carolina , does hereby approve a tax - exempt loan to the Antioch Volunteer Fire Department of Johnston County , North Carolina the “ VFD ” , from First Citizens Bank , in a principal amount not to exceed 52,14368 , which loan is for the following purpose 2011 F - 550 Extended Cab 4X4 Brush Truck , which will be owned and operated by the VFD , and will be maintained at the following address 8604 NC 39 Hwy , Middlesex , NC 27577 RESOLVED , FURTHER , that the approval of the loan to the VFD set forth above is given solely for purposes of the public approval requirements for tax - exempt financing applicable to the VFD because of Section 150 e 3 and Section 147 f of the Internal Revenue Code of 1986 , as amended , and such approval does not obligate the County or its Board of Commissioners in any way regarding repayment of the debt th Duly certified by the execution hereof and the placement hereon of the seal of said county , this 6 day of June , 2011 5 Emergency Services – Request Approval of Fire Department Contract Renewals Chris Perry , Assistant Director of Emergency Services , asked the Board to approve the fire department contract renewals He briefly reviewed with the Board the following summary of changes that are proposed Summary of Changes to Fire Protection Contract • Throughout – Updated 2009 to 2011 • Section 2 – Added language requiring that , in addition to the requested rate of fire tax to be levied , a proposed budget must be submitted each year For municipalities , a copy of the municipal fire department proposed budget will suffice • Section 4 – Revised the fire tax type and corresponding NC General Statute number to correctly reflect what is currently in place in Johnston County • Section 5 – Revised the language to allow fire departments to recoup costs and expenses on all incident types not just on hazardous materials and false fire alarm responses • Section 11 – Added language so that the contract could specify the Fire Insurance District name that a department serves • Section 11 – Corrected reference from paragraph # 8 to # 7 • Section 15 , subsection h – Added language requiring that departments involve the County Fire Marshal Office in a planning process when determining the need and location of additional facilities Mr Perry explained that the Town of Clayton fire contract is a modified version of the municipal agreement and has also been revised to reflect the same changes as well as it includes additional miscellaneous revisions that have been proposed by the County Attorney He requested the Board approve the newly revised fire protection contracts effective July 1 , 2011 and offered to answer any questions Chairman Allen L Mims , Jr asked , once the agreements have been approved , when they would be sent to the fire departments for execution Mr Perry reported the draft contracts have already been sent to the fire departments and if the contracts are approved by the Board , then he would notify the fire departments to sign them and send them back to the County for final execution At the inquiry of Chairman Mims , County Attorney David Mills reported he had reviewed the contracts and is satisfied with their content Upon a question by Commissioner DeVan Barbour regarding the amendment to allow fire departments to recoup costs and expenses on all incident types , Mr Perry explained that the request for the amendment came from the fire departments He noted that State law does allow for this provision ; however , the existing contract was more restrictive Mr Perry stated there is not a uniform rate schedule in place at this time amongst the fire departments He added there was discussion regarding a uniform rate schedule , but he noted that some departments are more aggressive in pursuing costs and that some fire departments have to respond to more calls on the interstates versus other departments which is a greater expense factor PagePage pageNumber5400 June 6 , 2011 – 10 00 am Continued Commissioner Tony Braswell noted that the Fire Focus Group discussed the amendment regarding recouping costs and expenses and he stated that the majority of the departments are using or will plan to use the same billing company Commissioner Barbour spoke on potential problems that insurance companies may have with paying claims for expenses without a uniform fee schedule in place , noting that some fire departments ’ expenses could be significantly different than others Mr Perry stated that for the fire departments that are pursuing recouping costs and expenses , he believed they will be using the same billing company which has standard billing rates Commissioner Barbour stated that the matter may need to be monitored with the Fire Focus Group to address any issues that may arise Commissioner Wade M Stewart recalled a past discussion regarding the fire departments possibly being allowed to bill for expenses related to auto accidents and he asked if the proposed amendment would allow this provision Commissioner Braswell confirmed that the amendment would allow the departments to bill for expenses related to auto accidents if they choose Upon a motion by Commissioner Tony Braswell , seconded by Commissioner DeVan Barbour , and carried by unanimous vote , the Board approved the following revised fire protection contract renewals , effective July 1 , 2011 Municipal Department Contract NORTH CAROLINA JOHNSTON COUNTY This Contract , made and entered into this first day of July , 2011 , by and between the Johnston County , a political subdivision of the State of North Carolina , hereinafter referred to as the County , and the ________________________ , a non - profit corporation or division of a municipal government and existing under the laws of the State of North Carolina , hereinafter referred to as the Fire Department ; Now therefore , in consideration of the mutual promises contained herein and other good and valuable consideration , the parties hereto contract and agree as follows 1 The County agrees that it will cause to be assessed or levied a special fire tax within statutory limits after consultation with the Fire Department ; and will collect said fire tax as a part of the ad valorem taxes of the Johnston County 2 The Fire District Tax Commission for the ____________________ Fire District shall submit in writing to the Johnston County Manager a proposed budget and the requested rate of fire tax to be levied by March 1 of each year This request shall be forwarded to the Johnston County Board of Commissioners for approval 3 Funds collected by the County as a result of said special fire tax shall be distributed in accordance with the rate of fire tax levied per hundred dollars valuation of all real property and personal property in the ____________________ Fire District and the provisions established by the Johnston County Finance Office 4 Fire Protection service tax district NC General Statute 153A - 301 funds levied and collected by the County and paid to the Fire Department by the County shall be used for fire department operations Fire protection and emergency services in the Fire District and other areas of response as dispatched and to meet the standards established by this agreement 5 The Fire Department will furnish fire protection and related emergency services , as authorized by the Board of Directors of the Fire Department , within the Fire District and shall provide the necessary equipment , personnel , and those things necessary for furnishing such protection in the Fire District The services shall be in accordance with minimum standards set forth in this agreement and all future amendments adopted in accordance with paragraph 19 of this agreement The Fire Department shall furnish said fire protection without charge to all persons and property located in the Fire District in an efficient and workmanlike manner This provision shall not prohibit the Fire Department from recouping cost and expense from incidents or from entering into contracts with the Federal , State , or local governments or utility companies for the provisions of emergency protection services for a fee 6 The County shall require the Fire Department to furnish all applicable materials and financial statements for the purpose of the annual audit conducted by a CPA in conformity with general accepted accounting principles The Fire Department also agrees to secure and maintain a blanket bond on all persons who have access to or authority to disburse funds belonging to the Fire Department Such blanket bond shall be in the amount of not less than the revenues to be collected by the County in the tax district served by the Fire Department as projected by the County for the upcoming year Proof of such bonding shall be provided to the County prior to the disbursement of any funds by the County to the Fire Department The Fire Department shall follow the applicable statutory procedures for letting of public contracts for fire apparatus , equipment , and construction PagePage pageNumber6401 June 6 , 2011 – 10 00 am Continued 7 The Fire Department , during the period of this contract is in effect , shall remain incorporated and do business as a private non - profit corporation under the provisions of the North Carolina Non - Profit Corporation Act A true copy of the Articles of Incorporation , existing By - Laws , and any changes made from time - to - time to either will be filed with the County The Fire Department will adopt By - Laws , which meet all minimum legal requirements of said Act The By - Laws shall vest in a Board of Directors the authority to manage the affairs of the corporation to the extent permitted by said Act The Fire Department Board of Directors shall be representative of the citizens within the fire district and are encouraged to include non - member citizens 8 In the event of a liquidation or dissolution of the Fire Department , all equipment and assets will be distributed in accordance with the Fire Department’s Charter and the Internal Revenue Service Nonprofit 501 c 3 Corporation Act In the event there is no plan for distribution of assets ; all assets and equipment shall be dispersed to other departments under direction of the County 9 Repeated failures to provide protection or meet conditions as contemplated in this contract may result in the County withholding any and all funds unless a plan for compliance or resolution is made 10 The Fire Department shall obtain and keep in force during the term of this contract the following minimum insurance coverage a Worker’s Compensation i Coverage for all paid and volunteer emergency workers for statutory limits in compliance with applicable state and federal laws b Comprehensive General Liability , Malpractice and Errors and Omissions i 100,00000 for property damage per occurrence ii 500,00000 for property damage aggregate iii 500,00000 for personal bodily injury to any one person ; and iv 1,000,00000 for bodily injury aggregate per single accident or occurrence c Business Auto Policy i 1,000,00000 for bodily injury and consequent death per occurrence ii 500,00000 for bodily injury and consequent death to any one person ; and iii 500,00000 for property damage per occurrence d Upon request , the Fire Department shall furnish the County a certificate of insurance e The Fire Department agrees to fully indemnify and hold harmless the County , its officers , agents , employees , boards , commissions , and agencies against all loss , liability , claims or actions for damages to persons or property arising out of omissions of the Fire Department , its employees , or agents , or to which the Fire Department’s negligence shall in any way contribute 11 The Fire Department shall provide services within the _____________ Fire Insurance District NC General Statute 153a - 233 and maintain a minimum of a 9S rating or better with the North Carolina Department of Insurance , Office of State Fire Marshal , as well as its present nonprofit corporation status pursuant to Chapter 55A of the North Carolina General Statues The Fire Department shall continuously comply with all applicable laws , ordinances , and State regulations Refer to paragraph # 7 12 The Fire Department shall maintain a copy of the of all emergency responses for a minimum of five 5 years and shall provide upon request a copy of same to the Johnston County Fire Marshal’s Office or other appropriate agency The County shall provide and maintain a fire incident reporting database for the Fire Department’s use The Fire Department shall submit fire reports electronically to the County in a timely manner , either through direct entry into the County database or by electronic transmission of fire reports to the County 13 The Fire Department shall provide annually to the Johnston County Fire Marshal’s Office a current and complete roster of members of the Fire Department to include contact numbers for the Chief and Assistant Chief s 14 The Fire Department agrees to provide automatic and mutual aid services to other emergency services providers in Johnston County The Fire Department understands that other agencies will maintain their own liability policies and be responsible for their own expenses The Fire Department further agrees that it will be responsible for its own expenses while responding mutual aid to another agency within the county The current automatic aid agreement is included in Appendix A of this contract In areas where the district has been extended to six miles , the Fire Department agrees to maintain agreements with adjoining districts to respond with a minimum of one apparatus capable of transporting a minimum of 1,000 gallons of water to all alarms involving reported structure fires This apparatus will be dispatched simultaneously with the department whose district the incident is occurring within 15 The following minimal performance standards are agreed upon by the County and the Fire Department and are part of this contract a The Fire Department shall comply with the procedures for radio communications and established protocols for the dispatch of emergencies as defined by the Johnston County Communications Center Protocols b The Fire Department officer in charge at all fire scenes shall attempt to determine the origin and cause of every fire When the officer in charge cannot determine the origin and cause of the fire , or if the cause is suspected to be of an incendiary nature , the officer in charge should request assistance from the Johnston County Fire Marshal’s Office c The Fire Department shall keep all records on site for minimum period of five 5 years All State and County required reports and rosters shall be submitted by the requested deadlines d If pressurized fire hydrants are located within the district , the Fire Department shall adhere to the guidelines established by the Johnston County Public Utilities Department for the flowing ofPagePage pageNumber7402 June 6 , 2011 – 10 00 am Continued hydrants The Fire Department shall immediately report any malfunctions or damage to hydrants to the entity owning the water system e The Fire Department shall follow the Johnston County Emergency Operations Plan when responding to an emergency or disaster f During a declared State of Emergency affecting the County the Fire Department shall assist , within the limits of its personnel and equipment and capabilities and with deference to its primary response district , to the extent possible with the following services 1 Debris removal from roadways ; 2 Traffic Control ; 3 Alert and notification ; 4 Search and rescue ; 5 Evacuation ; and 6 other life saving and property protection measures as necessary Request for additional assistance outside the primary response district shall be directed to the Fire Chief or designee All operations shall be in accordance with the Johnston County Emergency Operations Plan g The Fire Department should have a public fire life safety education program or similar activities for , at a minimum , educating persons regarding life safety from fire h When determining the need and location of additional facilities fire stations , etc , the fire department shall participate in a planning process involving the County Fire Marshal which evaluates , at a minimum , the needs of the department , the effects on property owners , the effects on insurance grading , and the impacts on adjoining fire districts i Each Fire Department may elect to voluntarily participate in certain services Each department that provides these services shall be contracted or franchised for the operation of such service , pursuant to the rules set forth by the Johnston County Board of Commissioners Johnston County recognizes that responses to these calls are within the limits of its available personnel If the Fire Department has chosen to participate in any of these programs , the agreements can be found as Appendices of this contract SERVICE APPENDIX # First Responder Program B Rescue Services C Other Services D 16 This agreement shall become effective the first day of July , 2011 and remain in effect for a period not to exceed two years , subject to the continued legal existence of the Fire District and the Fire Department , and further subject to the termination provisions of paragraph 18 hereof 17 This agreement may not be transferred or assigned by the Fire Department , nor may the services contracted for herein be sub - contracted to other parties unless approved by the Johnston County 18 This contract may be terminated by either party upon advance notification to the other party by certified mail at least sixty 60 days prior to termination 19 Either party may propose an amendment to this agreement by submitting the amendment in writing at least sixty 60 days in advance of the amendment’s proposed effective date Amendments to this agreement must be approved by both the County and the Fire Department prior to becoming effective 20 If any part of this Contract is for any reason held invalid or unconstitutional by any court of competent jurisdiction , that part shall be deemed a separate , distinct and independent provision , and the holding shall not affect the validity of the remaining portions of this Contract 21 This contract is not intended to serve for the benefit of any third party The rights and obligations contained herein belong exclusively to the entities that are partied hereto and no third party shall rely upon anything contained herein as a benefit to that third party 22 The terms and provisions herein contained constitute the entire agreement by and between the County and the Fire Department and shall supersede all previous communications , representations , or agreements , either oral or written between the parties hereto with respect to the subject matter hereof IN TESTIMONY WHEREOF , the County has caused this instrument to be executed by the Chairman of the Board of County Commissioners and attested by the Clerk to the Board of County Commissioners , and the Fire Department has caused this instrument to be signed in its name by its President , attested by its Secretary , all by the authorization of its Board of Directors duly given Non - Profit Corporations Contract NORTH CAROLINA JOHNSTON COUNTY INTER - LOCAL AGREEMENT FOR PROVISION OF FIRE SERVICE This Contract , made and entered into this first day of July , 2011 , by and between the Johnston County , a political subdivision of the State of North Carolina , hereinafter referred to as the County , and the _________________________________ , a body politic and corporate of the State of North Carolina , hereinafter referred to as the “ Town ” ; WHEREAS , the Town and the County are authorized pursuant to NC General Statute § 160A - 460 et seq to enter into an inter - local agreement ; Now therefore , in consideration of the mutual promises contained herein and other good and valuable consideration , the parties hereto contract and agree as follows 1 The County agrees that it will cause to be assessed or levied a special fire tax within statutory limits after consultation with the Fire Department ; and will collect said fire tax as a part of the ad valorem taxes of the Johnston County 2 The Fire District Tax Commission for the ____________________ Fire District shall submit in writing to the Johnston County Manager a copy of the department’s proposed budget and the requested rate of fire tax to bePagePage pageNumber8403 June 6 , 2011 – 10 00 am Continued levied by March 1 of each year This request shall be forwarded to the Johnston County Board of Commissioners for approval 3 Funds collected by the County as a result of said special fire tax shall be distributed in accordance with the rate of fire tax levied per hundred dollars valuation of all real property and personal property in the ____________________ Fire District and the provisions established by the Johnston County Finance Office 4 Fire Protection service tax district NC General Statute 153A - 301 funds levied and collected by the County and paid to the Fire Department by the County shall be used for fire department operations Fire protection and emergency services in the Fire District and other areas of response as dispatched and to meet the standards established by this agreement 5 The Fire Department will furnish fire protection and related emergency services , as authorized by the Town , within the Fire District and shall provide the necessary equipment , personnel , and those things necessary for furnishing such protection in the Fire District The services shall be in accordance with minimum standards set forth in this agreement and all future amendments adopted in accordance with paragraph 19 of this agreement The Fire Department shall furnish said fire protection without charge to all persons and property located in the Fire District in an efficient and workmanlike manner This provision shall not prohibit the Fire Department from recouping cost and expense from incidents or from entering into contracts with the Federal , State , or local governments or utility companies for the provisions of emergency protection services for a fee 6 The County shall require the Fire Department to furnish all applicable materials and financial statements for the purpose of the annual audit conducted by the Town in conformity with general accepted accounting Principals The Town shall follow the applicable statutory procedures for letting of public contracts for fire apparatus , equipment , and construction 7 Repeated failures to provide protection or meet conditions as contemplated in this contract may result in the County withholding any and all funds unless a plan for compliance or resolution is made 8 The Town shall obtain and keep in force during the term of this contract the following minimum insurance coverage a Worker’s Compensation i Coverage for all paid and volunteer emergency workers for statutory limits in compliance with applicable state and federal laws b Comprehensive General Liability , Malpractice and Errors and Omissions i 100,00000 for property damage per occurrence ii 500,00000 for property damage aggregate iii 500,00000 for personal bodily injury to any one person ; and iv 1,000,00000 for bodily injury aggregate per single accident or occurrence c Business Auto Policy i 1,000,00000 for bodily injury and consequent death per occurrence ii 500,00000 for bodily injury and consequent death to any one person ; and iii 500,00000 for property damage per occurrence d Upon request , the Town shall furnish the County a certificate of insurance e The Town agrees to fully indemnify and hold harmless the County , its officers , agents , employees , boards , commissions , and agencies against all loss , liability , claims or actions for damages to persons or property arising out of omissions of the Fire Department , its employees , or agents , or to which the Fire Department’s negligence shall in any way contribute 9 The Fire Department shall provide services within the _____________ Fire Insurance District NC General Statute 153a - 233 and maintain a minimum of a 9S rating or better with the North Carolina Department of Insurance , Office of State Fire Marshal The Fire Department shall continuously comply with all applicable laws , ordinances , and State regulations 10 The Fire Department shall maintain a copy of all emergency responses for a minimum of five 5 years and shall provide upon request a copy of same to the Johnston County Fire Marshal’s Office or other appropriate agency The County shall provide and maintain a fire incident reporting database for the Fire Department’s use The Fire Department shall submit fire reports electronically to the County in a timely manner , either through direct entry into the County database or by electronic transmission of fire reports to the County 11 The Fire Department shall provide annually to the Johnston County Fire Marshal’s Office a current and complete roster of members of the Fire Department to include contact numbers for the Chief and Assistant Chief s 12 The Town agrees to provide automatic and mutual aid services to other emergency services providers in Johnston County The Town understands that other agencies will maintain their own liability policies and be responsible for their own expenses The Town further agrees that it will be responsible for the Fire Department’s expenses while responding mutual aid to another agency within the county The current automatic aid agreement is included in Appendix A of this contract In areas where the district has been extended to six miles , the Fire Department agrees to maintain agreements with adjoining districts to respond with a minimum of one apparatus capable of transporting a minimum of 1,000 gallons of water to all alarms involving reported structure fires This apparatus will be dispatched simultaneously with the department whose district the incident is occurring within 13 The following minimal performance standards are agreed upon by the County , Town and the Fire Department and are part of this agreement a The Fire Department shall comply with the procedures for radio communications and established protocols for the dispatch of emergencies as defined by the Johnston County Communications Center Protocols PagePage pageNumber9404 June 6 , 2011 – 10 00 am Continued b The Fire Department officer in charge at all fire scenes shall attempt to determine the origin and cause of every fire When the officer in charge cannot determine the origin and cause of the fire , or if the cause is suspected to be of an incendiary nature , the officer in charge should request assistance from the Johnston County Fire Marshal’s Office c The Fire Department shall keep all records on site for minimum period of five 5 years All State and County required reports and rosters shall be submitted by the requested deadlines d If pressurized fire hydrants are located within the district , the Fire Department shall adhere to the guidelines established by the Johnston County Public Utilities Department for the flowing of hydrants The Fire Department shall immediately report any malfunctions or damage to hydrants to the entity owning the water system e The Fire Department shall follow the Johnston County Emergency Operations Plan when responding to an emergency or disaster f During a declared State of Emergency affecting the County the Fire Department shall assist , within the limits of its personnel and equipment and capabilities and with deference to its primary response district , to the extent possible with the following services 1 Debris removal from roadways ; 2 Traffic Control ; 3 Alert and notification ; 4 Search and rescue ; 5 Evacuation ; and 6 other life saving and property protection measures as necessary Request for additional assistance outside the primary response district shall be directed to the Fire Chief or designee All operations shall be in accordance with the Johnston County Emergency Operations Plan g The Fire Department should have a public fire life safety education program or similar activities for , at a minimum , educating persons regarding life safety from fire h When determining the need and location of additional facilities fire stations , etc , the fire department shall participate in a planning process involving the County Fire Marshal which evaluates , at a minimum , the needs of the department , the effects on property owners , the effects on insurance grading , and the impacts on adjoining fire districts i Each Fire Department may elect to voluntarily participate in certain services Each department that provides these services shall be contracted or franchised for the operation of such service , pursuant to the rules set forth by the Johnston County Board of Commissioners Johnston County recognizes that responses to these calls are within the limits of its available personnel If the Fire Department has chosen to participate in any of these programs , the agreements can be found as Appendices of this contract SERVICE APPENDIX # First Responder Program B Rescue Services C Other Services D 14 This agreement shall become effective the first day of July , 2011 and remain valid for a period not to exceed two years , subject to the continued legal existence of the Fire District and the Fire Department , and further subject to the termination provisions of paragraph 18 hereof 15 This agreement may not be transferred or assigned by the Town , nor may the services contracted for herein be sub - contracted to other parties unless approved by the Johnston County 16 This contract may be terminated by either party upon advance notification to the other party by certified mail at least sixty 60 days prior to termination 17 Either party may propose an amendment to this agreement by submitting the amendment in writing at least sixty 60 days in advance of the amendment’s proposed effective date Amendments to this agreement must be approved by both the County and the Town prior to becoming effective 18 If any part of this Contract is for any reason held invalid or unconstitutional by any court of competent jurisdiction , that part shall be deemed a separate , distinct and independent provision , and the holding shall not affect the validity of the remaining portions of this Contract 19 This contract is not intended to serve for the benefit of any third party The rights and obligations contained herein belong exclusively to the entities that are partied hereto and no third party shall rely upon anything contained herein as a benefit to that third party 20 The terms and provisions herein contained constitute the entire agreement by and between the County and the Town and shall supercede all previous communications , representations , or agreements , either oral or written between the parties hereto with respect to the subject matter hereof IN TESTIMONY WHEREOF , the County has caused this instrument to be executed by the Chairman of the Board of County Commissioners and attested by the Clerk to the Board of County Commissioners , and the Town of ____________ has caused this instrument to be signed in its name by its Mayor , attested by its Town Clerk , all by the authorization of their respective Boards duly given Town of Clayton Contract NORTH CAROLINA JOHNSTON COUNTY INTER - LOCAL AGREEMENT FOR PROVISION OF FIRE SERVICE st day of July , 2011 , by and between Johnston County , a political THIS AGREEMENT , made and entered into this 1 subdivision of the State of North Carolina , hereinafter referred to as the County , and the Town of Clayton , a body politic and corporate of the State of North Carolina , hereinafter referred to as the “ Town ” WHEREAS , The Town and the County are authorized pursuant to NC Gen Stat § § 153A - 233 , et seq and 160A - 460 , et seq to enter into an inter - local agreement Page0405 June 6 , 2011 – 10 00 am Continued Now therefore , in consideration of the mutual promises contained herein and other good and valuable consideration , the parties hereto agree as follows 1 The County contracts and agrees that it will cause to be assessed or levied a special fire tax within statutory limits after consultation with the Fire Department ; and will collect said tax as a part of the ad valorem taxes of the County of Johnston In fixing the amount of the fire tax to be levied , the County shall take into account the needs projected in the budget estimate submitted by the Fire Department to the Town and approved by the Town Council A copy of the department’s proposed budget and the requested rate of fire tax to be levied must be provided each year 2 A special or separate fund shall be maintained by the County for funds collected as a result of said special tax The funds will be accounted for by the Town in a separate Claytex Fire Service District Tax Fund Budgetary Account 3 Fire Protection service tax district GS 153A - 301 funds levied and collected by the County and paid to the Town by the County shall be used for fire department operations Fire Protection , Fire Prevention , Response Preparedness , Equipment , Apparatus and related expenses regarding emergency services in the Fire District and other areas of response as dispatched and to meet the standards established by this agreement 4 The Town will furnish fire protection and emergency services within the Fire District and shall provide the necessary equipment , personnel , and those things necessary for furnishing such protection in the Fire District For operational purposes the Claytex Fire District and the established city limits of the Town of Clayton shall be treated as one district The services shall be in accordance with minimum standards set forth in this agreement and all future amendments adopted in accordance with paragraph 18 of this agreement The Town shall furnish said fire protection without charge to all persons and property located in the Fire District in an efficient and workmanlike manner However , the Town may charge the same fees for services and penalties in the Claytex Fire District as adopted by the Johnston County Board of Commissioners for special services , Hazard Materials responses , false fire alarm responses , stand by fees , etc as adopted by Town Ordinances This provision shall not prohibit the Fire Department from entering into contracts with the Federal , State , or local governments or utility companies for the provision of emergency protection services for a fee 5 The County shall have the right to inspect all books and accounts for the Fire Department at any time that it shall desire Said inspection shall be conducted by the Johnston County Fire Marshal’s Office and or Johnston County Finance Office and or their designee It is further agreed that the Town will present the County with an annual audit financial statement , by a CPA , which shall be in conformity with General Accepted Accounting Principals Additionally , the Fire Department shall follow the procedures for letting of public contracts set forth in NC General Statute 143 - 129 6 If the Town fails and or refuses to provide protection as contemplated in the contract and after an investigation by the Fire Marshal’s Office certifies to the County Manager that the Town has failed and or refused to provide services contemplated in the contract , then and in the event of an investigation , the County has a right to withhold any and all funds until a resolution is made If conditions of this contract are not being met , the Johnston County Finance Officer has the authority to withhold any and all funds 7 The Town shall obtain and keep in force during the term of this contract the following minimum insurance coverage a Worker’s Compensation Coverage for all paid and volunteer emergency workers for statutory limits in compliance with applicable state and federal laws b Comprehensive General Liability , Malpractice and Errors and Omissions Coverage with minimum limits of 1,000,000 per occurrence , 2,000,000 aggregate combined single minimum for bodily injury liability and property damage c Business Auto Policy Coverage with minimum limits of 1,000,000 per occurrence combined single limit for bodily injury liability and property damage liability This shall include owned vehicles , hired , and non - owned vehicles and employee non - ownership d Management or Directors and Officers Liability Coverage with minimum limits of 1,000,000 per claim and 2,000,000 aggregate e Umbrella Liability Coverage with a minimum limit of 1,000,000 with underlying coverage of auto liability , general liability , employer’s liability and 1,000,000 aggregate f The Fire Department shall indemnify and save harmless Johnston County , up to the limits of their liability insurance policies , from any and all liability and expenses , including attorney’s fees , court costs , and other costs incurred by Johnston County caused by the negligence of the department , its volunteers , agents , and employees 8 The Town shall provide services within the Claytex Fire Insurance District NC General Statute 153a - 233 and maintain a minimum of 9S rating or better with the North Carolina Department of Insurance , State Fire Marshal’s Office The Town shall continuously comply with all applicable laws , ordinances , and State regulations pertaining to Emergency Services 9 The Town agrees that the Johnston County Fire Marshal’s Office will be the point of contact for any business between the Fire Department and the County 10 The Town shall submit a copy of the State Fire Incident Report current edition of all emergency responses to the County and to the Office of State Fire Marshall at least quarterly Refer to paragraph # 8 11 The Town shall provide twenty - four hour coverage , seven days per week for the district covered by the contract Page1406 June 6 , 2011 – 10 00 am Continued 12 The Town shall provide to the Johnston County Fire Marshal’s Office , annually , a current and complete roster of members of the Fire Department to include contact numbers for the Chief and Assistant Chief s 13 The Town agrees to provide automatic aid and mutual aid services to other emergency services providers within the County of Johnston The Town understands that other agencies will maintain their own liability policies and be responsible for their own expenses The Town further understands that it will be responsible for its own expenses while responding mutual aid to another agency The current mutual aid agreement is included in Appendix A of this contract In areas where the district has been extended to six miles , the Fire Department agrees to maintain agreements with adjoining districts to respond with a minimum of one apparatus capable of transporting a minimum of 1,000 gallons of water to all alarms involving reported structure fires This apparatus will be dispatched simultaneously with the department whose district the incident is occurring within 14 The following minimal performance standards are agreed upon by the County and the Town and are a part of this contract a Dispatching Protocols The Fire Department shall comply with the Johnston County Dispatching protocols b Response Time The Town should have the goal of having an average response time time of dispatch until time of arrival of 92 minutes or less annually for structural fire calls within the Department of Insurance recognized fire district c Manpower on Scene The Town should have adopted standard operating guidelines that address the appropriate number of firefighters needed on all type fire calls A current , valid copy of the Fire Department’s guideline should be kept on file The Fire Department should have the goal of placing sufficient personnel on scene to operate at least one engine , one tanker when necessary and flow two 15 ” or 175 ” hose lines when making an initial attack on all structure fires d Training The Town shall have the minimum standard training requirements set forth by the State Fire Marshal’s Office for providing the Emergency services provided by the Fire Department to meet or retain the 9S rating requirements e Pre - Fire Incident Surveys and Inspections The Town should have the goal of developing pre - fire incident surveys and updating them annually for all commercial buildings within the fire district Facilities which should be given priority are institutional and assembly buildings and buildings housing hazardous materials The Johnston County Fire Marshal’s Office shall assist the Fire Department in developing pre - fire incident surveys when requested The County Planning Department and the County Inspections Department shall furnish to the Town of Clayton Fire Inspector , a copy of site plan reviews for Subdivision and Commercial developments in the Claytex Fire District for necessary compliance f Fire Investigations The Fire Department officer in charge at all fire scenes shall attempt to determine the cause and origin of every fire When the officer in charge cannot determine the cause and origin of any fire within the District , or if the cause is suspected to be of an incendiary nature , the officer in charge should request assistance from the Johnston County Fire Marshal’s Office The Fire Department should provide whatever assistance is needed by the Johnston County Fire Marshal’s Office at the fire scene g Reports The Town shall keep all records in accordance with the North Carolina State Schedule for records retention and disposal All State and County required reports and rosters shall be submitted by the requested deadline h Fire Hydrants If fire hydrants are located within the district , the Fire Department shall adhere to the guidelines established by the Johnston County Public Utilities Department for the flowing of hydrants The Fire Department should conduct hydrant testing and maintenance on an annual basis The Fire Department should ensure that every hydrant in the fire district is flushed and checked for accessibility , functionality , visibility , and operation The Fire Department should report any malfunctions or damage to hydrants to the entity owning the water system i Emergency Disaster Response The Fire Department shall follow the Johnston County Emergency Operations Plan when responding to an emergency or disaster j State of Emergency During a declared State of Emergency affecting the County the Fire Department shall assist to the extent possible with the following services 1 Debris removal from roadways ; 2 Traffic Control ; 3 Alert and notification ; 4 Search and rescue ; 5 Evacuation ; and 6 other life saving and property protection measures as necessary All operations shall be in accordance with the Johnston County Emergency Operations Plan and the Johnston County Emergency Management Ordinance k Additional Facilities When determining the need and location of additional facilities fire stations , etc , the fire department shall participate in a planning process involving the County Fire Marshal which evaluates , at a minimum , the needs of the department , the effects on property owners , the effects on insurance grading , and the impacts on adjoining fire districts l Other Services The Town of Clayton may elect to participate in certain services The Town must be contracted or franchised for the operation of such service s , pursuant to the rules set forth by the Johnston County Board of Commissioners If the Town has chosen to participate in any of these programs , the agreements can be found as Appendices of this contract SERVICE APPENDIX # First Responder Program BPage2407 June 6 , 2011 – 10 00 am Continued Rescue Services C Other Services D m Johnston County Fire Chief’s and Firemen’s Association The Fire Department should have a representative present at all association meetings to provide for an exchange of information between the County and the Fire Department unless there are extenuating circumstances that would prevent someone attending st 15 This agreement shall become effective as of the 1 day of July 2011 and remain in effect for a period not to exceed two years , subject to the continued legal existence of the Fire District and the Town , and further subject to the termination provisions of paragraph 19 hereof 16 This agreement may not be transferred or assigned by the Town , nor may the services contracted for herein be subcontracted to other parties 17 This contract may be terminated by either party upon advance written notice to the other party , served upon the other party by certified mail at least one hundred and eighty 180 days prior to termination Failure of the County and the Town to agree upon the amount of funding shall terminate this contract in accordance with this section of this contract 18 Either party may propose an amendment to this agreement by submitting the amendment in writing to the other party at least sixty 60 days in advance of the amendment’s proposed effective date Amendments to this agreement must be approved by both the County and the Town in order to become effective 19 This contract is not intended to serve for the benefit of any third party The rights and obligations contained herein belong exclusively to the entities which are parties hereto and no third party shall rely upon anything contained herein as a benefit to that third party 20 The terms and provisions herein contained constitute the entire agreement by and between the County and the Town and shall supercede all previous communications , representations , or agreements , either oral or written between the parties hereto with respect to the subject matter hereof 21 As used herein , the term “ Fire Department ” shall mean the Clayton Fire Department , and the term “ Fire District ” shall mean the Claytex Fire Insurance District created pursuant to GS 153A - 233 , et seq By executing this Agreement , the Town represents and warrants that it has the authority to bind the Fire Department to the terms hereof IN TESTIMONY WHEREOF , the County has caused this instrument to be executed by the Chairman of the Board of County Commissioners and attested by the Clerk of the Board of County Commissioners , and the Town has caused this instrument to be signed in its name by its Mayor , attested by its Town Clerk , all by the authorization of its Town Councilmen duly given 6 Health Department – Approval of Fee Schedules for FY 11 - 12 Health Director Dr Marilyn Pearson asked the Board to approve the fee schedules for FY 11 - 12 for services in the Health Division and the Environmental Health Division , effective July 1 , 2011 Dr Pearson stated there were no significant changes in the Health Division fee schedule and no changes are proposed for Environmental Health Dr Pearson noted a typo correction to the Environmental Health fee schedule for water samples bacteriological and chemical and stated the fee should be 3000 instead of 4500 which is no change from last fiscal year She stated the Board of Health approved the fee schedules at their May 3 , 2011 meeting and offered to answer any questions Upon a motion by Commissioner Jeffrey P Carver , seconded by Commissioner Cookie Pope , and carried by unanimous vote , the following schedules of fees were approved for the Health Department effective July 1 , 2011 Johnston County Health Departments Fees 2011 - 2012 JCHD Rate FY FY 12 New Patients 11 Rates 99201 Office Visit , Minimum Problem Focused 7142 7100 99202 Office Visit , Expanded Problem Focused 10712 11000 99203 Office Visit , Detailed Exam 15235 15200 99204 Office Visit , Comprehensive Exam 22377 22400 99205 Office Visit , Extended Comprehensive 28090 28100 99381EP Initial lt; 1year 9000 9000 99382EP Ages 1 - 4 Year 9000 9000 99383EP Ages 5 - 11 year 9000 9000 99384EP Ages 12 - 17 year Child Health 9000 9000 99384FP Ages 12 - 17 year Family Planning 19435 19400 99385EP Ages 18 - 39 year Child Health 10350 10400 99385FP Ages 18 - 39 year Family Planning 19205 19200Page3408 June 6 , 2011 – 10 00 am Continued 99386 Ages 40 - 64 year 22885 22900 99387 Age 65 + 21500 21500 Established Patients 99211 Office Visit , Minimum Problem Focused 3928 4000 99212 Office Visit , Expanded Problem Focused 6547 6500 99213 Office Visit , Detailed Exam 9046 9000 99214 Office Visit , Comprehensive Exam 14045 14000 99215 Office Visit , Extended Comprehensive 20445 20400 99391EP Periodic lt; 1 year 9000 9000 99392EP Ages 1 - 4 Year 9000 9000 99393EP Ages 5 - 11 year 9000 9000 99394EP Ages 12 - 17 year Child Health 9000 9000 99394FP Ages 12 - 17 year Family Planning 16790 16800 99395EP Ages 18 - 39 Child Health 10350 10400 99395FP Ages 18 - 39 Family Planning 16330 16300 99396 Ages 40 - 64 year 18170 18200 99397 Ages 65 + 17500 17500 T1002 RN Service 1950 2000 JCHD FY 12 COUNSELING Rate Rates 99401 15 Minutes 10566 10600 99402 30 Minutes 13593 13600 99403 45 Minutes 10150 10200 99404 60 Minutes 11168 11200 99411 30 Minutes group 3578 3600 99412 60 Minutes group 1902 1900 NUTRITION 97802 Medical Nutrition 2912 3000 97803 Medical Nutrition 2706 2800 EPIDEMIOLOGY 86580 TB Skin Test 1500 1500 CHILD HEALTH D0145CH Oral Evaluation lt; 3 3807 3900 D1206CH Topical Fluoride 1544 1500 99173 Vision Screening 2247 2200 96110 Denver Screening 1013 2000 92552 Hearing 1828 1900 92551 Hearing Screening 858 900 11111 Forms 500 500 99502 PP NBHome visit don’t bill patient 6900 6900 MATERNITY S9442 Childbirth Classes We don’t bill the Patient 1909 2000 W8205 Parenting classes We don’t bill the Patient 9848 2000 99502 PP NH 6900 6900 99501 PPNbhv Mat 6900 6900 FAMILY PLANNING 57454 Colpo W Biopsy 15104 15100 57452 Colpo W O Biopsy 10690 10700 57511 Cryosurgery 14205 14200 58300 IUD Insertion 7975 10000 J7307 Implanon Current Cost 30000 32500 11981 Implanon Insertion 12000 12000 58301 IUD Removal 9586 9300 J7302 Mirena Current Cost 40770 28300 11976 Norplant Removal 15768 15800 S4993 Pills 335 500 JCHD FY 12 Rate Rates J7300 Paragard Current Cost 30900 18500 LAB 81001QW Complete Urinalysis 443 600 81003QW DIP UA 414 500Page4409 June 6 , 2011 – 10 00 am Continued 87081 GC 1063 1100 82947QW Glucose 876 900 87205 Gram Stain 1498 1000 82951QW 3 hr GH 1800 2000 82120 Amines 600 700 99000 Handling Fee 2232 1000 82272 Hemoccult Single 936 900 82270 Hemoccult Stool Mulip 599 600 83036QW Hemoglobin A1C 1789 1500 85018QW HGB 436 500 G0001 Phlebotomy 500 500 36415 Phlebotomy 396 1000 82950 Post Glucose Dose 1hour Test 876 1000 86592 RPR Stat 786 900 87880QW Strep Screen 2113 2100 87086 Urine Culture 1488 1500 81025 Urine Pregnancy Test 1017 1000 87210 KOH Prep 703 1000 Procedures 99420 Admin Interpretation 814 800 99058 Emergency Walk In 1500 1500 46600 Anoscopy 6760 6800 11100 Biopsy Skin 9024 9000 51701 Catherization 6058 6100 G0375 Cessation gt; 10min 1172 1200 G0376 Cessation gt; 30min 2247 2200