October 3, 2016 - 10:00 AM - County Board of Commissioners Meeting Minutes

10 379 Meeting of the Johnston County Board of Commissioners October 3 , 2016 10 00 am The Johnston County Board of Commissioners met in regular session Monday , October 3 , 2016 at 10 00 am in the Commissioners Meeting Room , Johnston County Courthouse Annex , Smithfield , North Carolina The following members were present Present Chairman Tony Braswell , Vice Chairman DeVan Barbour , Cookie Pope , Allen L Mims , Jr , Jeffrey P Carver , Ted G Godwin , and Chad M Stewart Absent None Also Present County Manager Rick J Hester , Clerk to the Board Paula G Woodard , County Attorney Jennifer J Slusser , and Paralegal Deputy Clerk to the Board Dana Cuddington Chairman Tony Braswell called the meeting to order at 10 00 am Commissioner Cookie Pope opened the meeting with a prayer VFW Post 5955 Selma led those in attendance in the Pledge of Allegiance to the American Flag 1 Approval Discussion of Agenda Upon a motion by Commissioner Allen L Mims , Jr seconded by Commissioner DeVan Barbour and carried by unanimous vote , the Board approved the agenda as presented 2 Consent Agenda Items Commissioner Ted G Godwin called attention to the National 4 - H Week Proclamation and spoke on the importance of 4 - H and how it impacts the youth in Johnston County Upon a motion by Commissioner Ted G Godwin , seconded by Commissioner Cookie Pope , and carried by unanimous vote , the Board approved the consent agenda items as follows A Approval of Minutes - September 6 , 2016 10 00 am and 6 00 pm B Department of Transportation - Additions to System The Board concurred with the Department of Transportation's recommendation to add the following roads to the State Maintained System Greenbriar Court - The Gardens at Flowers Plantation - Wilders Township C Proclamation - Employee Appreciation Week - October 17 - 21 , 2016 adopted as follows JOHNSTON COUNTY EMPLOYEE APPRECIATION WEEK October 17 - October 21 , 2016 WHEREAS , Johnston County employees represent over 1,000 men and women , working in 31 different service departments and agencies , devoted to making Johnston County a better place to work and live ; and WHEREAS , Johnston County employees provide a multitude of services for all the citizens of the County ; and WHEREAS , Johnston County employees are both skilled and efficient in their jobs , making every effort to expend County tax dollars in the most effective way for the betterment of the County and its citizens ; and WHEREAS , Johnston County Government runs smoothly on a day to day basis primarily because of the dedicated employees in each of its departments and agencies NOW , THEREFORE , in appreciation for their dedication to the welfare of the citizens of our County , THE JOHNSTON COUNTY BOARD OF COMMISSIONERS DOES HEREBY PROCLAIM the week of October 17 - 21 , 2016 as COUNTY EMPLOYEE APPRECIATION WEEK rd Adopted this the 3 day of October , 2016 D Proclamation - National 4 - H Week - October 2 - 8 , 2016 adopted as follows NATIONAL 4 - H WEEK DECLARATION WHEREAS , 4 - H youth across the nation are leading efforts to solve problems in their communities and make a difference for their futures ; andPage380 October 3 , 2016 - 10 00 am Continued WHEREAS , 4 - H is the largest youth development organization in North Carolina and the largest in the nation with over six million participants ; and WHEREAS , 4 - H in North Carolina claims 218,669 youth members and 21,413 volunteers , while Johnston County's 4 - H program numbers more than 3,700 members and more than 300 volunteers ; and WHEREAS , 4 - H as part of the NC Cooperative Extension System of NC State University and NCA & T State University is a program where youth learn through opportunities that provide them hands - on experiences in 4 - H's mission mandates of science , engineering and technology ; healthy living ; and citizenship ; and WHEREAS , 4 - H has connected youth and their communities with the innovative research and resources from our nation's 106 land - grant universities and colleges for more than 101 years NOW , THEREFORE , the Johnston County Board of Commissioners , do hereby proclaim October 2 - 8 , 2016 , as National 4 - H Week in Johnston County We urge the people of this County to take advantage of the opportunity to become more aware of this special program that enhances our young people's interests in their futures as part of Johnston County 4 - H Youth Development and to join us in recognizing the unique partnership between our County and our State University System rd Adopted this the 3 day of October 2016 E Alzheimer's Disease Awareness and Caregivers Month Proclamation - November 2016 adopted as follows PROCLAMATION Alzheimer's Disease Awareness and Caregivers Month WHEREAS , Alzheimer's disease is a progressive degenerative disease of the brain causing deterioration in memory and thinking , as well as judgment and reasoning ability ; it also affects behavior , emotions and the ability to perform self - care ; and WHEREAS , more than five million Americans are now living with Alzheimer's disease and over fifteen million are serving as their caregivers ; and WHEREAS , more than half of all Americans know someone who has or had Alzheimer's ; and WHEREAS , Alzheimer's disease affects whole families since it is a long term illness that requires long term care ; and WHEREAS , with early detection and diagnosis , individuals and families can gain access to treatment medications , enroll in critical research trails , and fully participate in planning for the future ; and WHEREAS , the Johnston County Board of Commissioners recognizes individuals , families , friends and caregivers dealing with the devastating effects of Alzheimer's disease , the researchers who are seeking a cause or causes and cure , and the educational programs and support services provided by Alzheimer's organizations NOW , THEREFORE , the Johnston County Board of Commissioners does hereby proclaim November 2016 as Alzheimer's Disease Awareness and Caregivers Month in Johnston County and urges our citizens to commend its observance rd Proclaimed this the 3 day of October , 2016 F Tax Releases & Refunds - 08 16 2016 - 09 15 2016 Real Personal Property Releases TRANS DATE TIME USER YR BILL # ACCT # TAXPAYER NAME AMOUNT 8 16 2016 12 26 41 PM cfutch 2011 - 5016 2000020236 BANKS , LARRY D 28710 8 16 2016 12 35 44 PM cfutch 2012 - 6571 2000020236 BANKS , LARRY D 22000 8 16 2016 12 38 54 PM cfutch 2013 - 5639 2000020236 BANKS , LARRY D 22000 8 16 2016 12 41 29 PM cfutch 2014 - 5940 2000020236 BANKS , LARRY D 24200 8 16 2016 12 44 46 PM cfutch 2015 - 6132 2000020236 BANKS , LARRY D 24200 8 17 2016 8 44 05 AM ashleyheath 2016 - 45166 2000181097 HWY 55 BURGERS 70079 8 17 2016 10 07 55 AM ashleyheath 2016 - 38570 2000179428 HALL , MARY AMANDA TINGEN 19649 8 18 2016 9 41 39 AM ashleyheath 2016 - 71178 67675180 PARRISH , JOHN DAILON 11457 8 19 2016 12 49 11 PM ashleyheath 2016 - 100534 2000090327 WILSON , ANN C 20370 8 23 2016 8 45 28 AM ashleyheath 2016 - 13624 2000155814 BRITTO , JEFFREY M 11094 8 23 2016 9 01 42 AM ashleyheath 2016 - 35797 2000158540 GODWIN , SHAUNA R 1,45803 8 23 2016 9 34 52 AM ashleyheath 2016 - 201400 2000155814 BRITTO , JEFFREY M 12203 8 23 2016 10 28 00 AM ashleyheath 2016 - 7264 2000178067 BARBOURS TOWING & TRUCK 31766 REPAIR 8 24 2016 12 31 01 PM ashleyheath 2016 - 101069 2000064972 WITWER , ROBERT C 16061 8 24 2016 3 33 55 PM ashleyheath 2015 - 42452 2000017733 HOLLAND , MARTY GUY 13459 8 24 2016 3 38 36 PM ashleyheath 2016 - 42996 2000017733 HOLLAND , MARTY GUY 13459 8 24 2016 4 16 07 PM ashleyheath 2016 - 17338 2000009084 CARR , STEPHEN T 37271 8 25 2016 12 25 54 PM cfutch 2016 - 25342 2000171807 DAVIDSON , W FLAY 46404 8 29 2016 1 45 04 PM dwoodward2 2016 - 59090 2000092461 MAREK , DAVE S 78020Page381 October 3 , 2016 - 10 00 am Continued 8 30 2016 9 51 02 AM ashleyheath 2016 - 102409 2000181617 WORLDWIDE RELOCATION SERV INC 11436 8 30 2016 9 57 11 AM ashleyheath 2015 - 104281 2000181617 WORLDWIDE RELOCATION SERV INC 33642 8 30 2016 2 19 42 PM ashleyheath 2016 - 81936 2000185300 SAULS , MICHAEL 12910 8 30 2016 2 22 41 PM ashleyheath 2016 - 17841 2000044196 CARY OIL CO INC # 93 1,03542 8 30 2016 3 12 01 PM ashleyheath 2016 - 49435 2000182994 JONES APPAREL US LLC 90916 8 30 2016 3 56 22 PM ashleyheath 2016 - 90582 2000048176 TART , TERESA JOHNSON 10279 8 30 2016 4 35 50 PM ashleyheath 2016 - 104498 2000188537 EDWARDS , TREVER 38475 8 31 2016 8 12 25 AM ashleyheath 2016 - 105441 2000191357 MALEK & KNIGHT DDS PA 4,45918 8 31 2016 8 24 25 AM ashleyheath 2016 - 46954 2000181315 JIMMY J TRANSPORT 20007 8 31 2016 2 02 30 PM ashleyheath 2014 - 13103 2000141440 BRITT , VICKIE LEE 14568 8 31 2016 2 14 36 PM ashleyheath 2016 - 6416 2000139460 BALLARD , WILLIAM C 13440 8 31 2016 3 31 41 PM cfutch 2016 - 4642 2000171490 ATKINS , MIKE & SON LOGGING INC 12672 8 31 2016 4 25 17 PM dwoodward2 2016 - 45340 2000189215 INGRAM , BETTY JANE LIFE ESTATE 59564 8 31 2016 4 59 52 PM ashleyheath 2016 - 105706 2000093882 TICHAUER , FRANCIS ANTHONY 41580 9 2 2016 2 32 35 PM cfutch 2015 - 21188 2000181911 JOHNSON , CATHERINE E 1,39213 9 2 2016 2 42 37 PM cfutch 2015 - 31418 2000111347 FIELDS , RYAN J 1,18276 9 2 2016 2 55 08 PM ashleyheath 2016 - 19430 2000044198 CHICOPEE INC 126,23288 9 2 2016 4 42 55 PM dwoodward2 2016 - 47302 2000181911 JOHNSON , CATHERINE E 1,39213 9 2 2016 4 44 42 PM dwoodward2 2016 - 31922 2000111347 FIELDS , RYAN J 1,18276 9 6 2016 4 52 07 PM dwoodward2 2016 - 72712 69668571 PERDUE , JULIAN GRAY JR 59657 9 9 2016 2 39 19 PM dwoodward2 2016 - 35604 2000188073 GODWIN , BENJAMIN FRANKLIN JR 43657 9 12 2016 8 31 39 AM dwoodward2 2016 - 70226 2000150846 PARKER , BRYAN E 1,79457 9 12 2016 4 09 20 PM ashleyheath 2016 - 21112 2000182594 COLFIN AH NORTH CAROLINA LLC 38792 9 12 2016 4 11 56 PM ashleyheath 2016 - 21114 2000182594 COLFIN AH NORTH CAROLINA LLC 21026 9 13 2016 11 37 15 AM ashleyheath 2016 - 82632 2000191824 GRIFOLS NFF INC 378,87242 9 14 2016 11 41 46 AM ashleyheath 2016 - 105516 2000191618 CISCO SYSTEMS CAPITAL CORP 12865 9 15 2016 1 26 22 PM dwoodward2 2016 - 201550 27032020 EARP , JOHN FRANKLIN 26256 9 15 2016 1 26 58 PM dwoodward2 2016 - 201551 2000175776 EARP , ANN P 26256 9 15 2016 1 27 27 PM dwoodward2 2016 - 201552 2000175776 EARP , ANN P 26256 9 15 2016 1 27 57 PM dwoodward2 2016 - 201553 2000175776 EARP , ANN P 26256 Real Personal Property Refunds TRANS DATE TIME USER YR BILL # ACCT # TAXPAYER NAME AMOUNT 8 16 2016 12 28 42 PM cfutch 2011 - 5016 2000020236 BANKS , LARRY D 29884 8 16 2016 12 36 47 PM cfutch 2012 - 6571 2000020236 BANKS , LARRY D 23110 8 16 2016 12 39 08 PM cfutch 2013 - 5639 2000020236 BANKS , LARRY D 23100 8 16 2016 12 41 43 PM cfutch 2014 - 5940 2000020236 BANKS , LARRY D 24200 8 16 2016 12 45 01 PM cfutch 2015 - 6132 2000020236 BANKS , LARRY D 24200 8 16 2016 1 12 09 PM jgreene 2016 - 67811 2000138035 NISWONGER , PAUL 33365 8 18 2016 9 54 41 AM jmorrow 2016 - 30012 2000057476 ELDER , CALVIN 27941 8 19 2016 8 29 27 AM ONLINE 2015 - 58618 2000178041 MANZANARES , DENISE TAX SVC 15927 8 22 2016 2 15 15 PM jmorrow 2015 - 36160 2000181183 RACZKOWSKI , TANYA 15977 8 22 2016 2 33 53 PM LOCKBOX 2016 - 46622 2000148324 JENKINS , ROBERT R 57477 8 22 2016 2 33 53 PM LOCKBOX 2016 - 84386 79888810 SMITH , BEVERLY B 11509 8 25 2016 12 26 21 PM cfutch 2016 - 25342 2000171807 DAVIDSON , W FLAY 46404 8 26 2016 2 18 03 PM LOCKBOX 2016 - 41005 2000122181 HERSHEY CREAMERY CO 1,33308 8 30 2016 8 33 33 AM jgreene 2016 - 93725 2000164115 TURNER , GEORGE W 17317 8 31 2016 3 31 53 PM cfutch 2016 - 4642 2000171490 ATKINS , MIKE & SON LOGGING INC 12672 9 1 2016 1 30 07 PM gcallahan 2016 - 68401 2000161508 NUNEZ , FERNELY 35767 9 2 2016 1 21 56 PM jmorrow 2016 - 651 2000136575 ADAMS HOMES AEC , LLC 33600 9 2 2016 2 19 12 PM tcronan 2015 - 36160 2000181183 RACZKOWSKI , TANYA 16951 9 6 2016 1 02 34 PM tcronan 2015 - 36160 2000181183 RACZKOWSKI , TANYA 21142 9 6 2016 2 44 11 PM jmorrow 2016 - 78724 2000143679 RIEBEL , BRYCE 31126 9 7 2016 12 59 06 PM jmorrow 2016 - 41820 2000127609 HINNANT FARMS VINEYARD LLC 45928 9 13 2016 12 37 34 PM jmorrow 2016 - 66960 2000170705 NARRON , RUBY H 30324Page382 October 3 , 2016 - 10 00 am Continued 9 15 2016 12 10 18 PM jmorrow 2016 - 151 2000109771 42 EAST LLC 10657 North Carolina Vehicle Tax System - Pending Refund Report - August 2016 100 + Payee Name Bill # Transaction Refund Total Change # Reason CREECH , 0018084164 54025490 Adjustment 30433 WALLACE 3902 LEDWELL 34335 EARLE , 0033000222 53162928 Adjustment 9867 HOWARD 759 ALBERT 10626 MOORE , 0028039802 108844996 Situs error 001 KATHRYN 12009 LEIGH 1264 4003 14747 SANDERS , 0030776692 54214118 Adjustment 7070 CHRIS 5166 REGINALD 12236 71944 September 22 , 2016 This is to certify that , as authorized by the Board of Commissioners on December 11 , 2000 , I have approved the following tax releases and refunds under 100 , as recommended by the County Tax Administrator , Sheila Garner A complete record of this information is on file in the County Finance Office Totals from 8 15 16 to 9 15 16 Tax refunds - Personal Real Property 46685 Tax releases - Personal Real Property 1,43022 Motor Vehicle releases refunds 4738 Recommended by Tax Administrator Sheila Garner Approved by Finance Director J Chad McLamb 3 Public Comments A Recognition of Johnston County EMS Cadets Johnston County EMS Division Chief Josh Holloman recognized Johnston County EMS Cadets who participated in a Basic Life Support competition at the annual NC Association of Rescue and EMS Conference in Hickory in September Mr Holloman stated two teams participated at the conference and one team finished first place in the State He introduced Captain Kim Grimes who is the Cadet Program Coordinator along with Cadets Seth Gooch , Jared Parsons , Tanna Twigg , Zach Carrothers , and Justice Perkins The Board congratulated and applauded the Cadets on the accomplishment B Follow - up for Alzheimer's Disease Awareness and Caregivers Month Proclamation Community & Senior Services Director Neal Davis thanked the Board for adopting the Alzheimer's Disease Awareness and Caregivers Month Proclamation Mr Davis invited the Board to attend an event recognizing the initiative to be held on November 3 , 2016 at 6 00 pm in the Courthouse Atrium Mr Davis stated Cullen Browder from WRAL is scheduled to be the Master of Ceremonies for the event The Board thanked Mr Davis for the invitation Chairman Tony Braswell also thanked Registrar of Deeds Craig Olive in the audience for his work with the cause C 911 - Communications - P - 25 Update Director of 911 - Communications Jason Barbour reported the County has officially made the P - 25 radio conversion as of October 1 , 2016 and so far everything seems to be running smoothly Mr Barbour reported all fire , EMS , and law enforcement in the County are operating on the new system and although there have been a few minor issues , they are being dealt with as they come up The Commissioners spoke on how long the transition has been in the works and thanked everyone for their efforts PagePage pageNumber5383 October 3 , 2016 - 10 00 am Continued D Register of Deeds Office - Update to the Board Registrar of Deeds Craig Olive provided the Board with an update concerning his office Mr Olive stated the Register of Deeds Office has issued 3,671 passports since the program's inception in his office in July of 2014 Mr Olive stated the combined revenue generated from the passport program totals 128,120 Mr Olive also announced a new program the Register of Deeds Office will begin offering on November 1 , 2016 called the " Thank A Vet " program He explained that the Register of Deeds Office is charged with st recording the Certificates of Discharge DD214 forms for veterans He stated beginning November 1 , in addition to recording the DD214 forms , the Register of Deeds Office will begin offering to issue photo ID cards to veterans who bring their DD214 forms in to the office for recording Mr Olive stated the card , when presented , will entitle veterans to discounts or incentives from participating businesses within Johnston County Mr Olive noted that many veterans are not eligible for a VA card or any other type of military ID and must carry their DD214 form around with them which is unsafe and can lead to identity theft or damage Mr Olive stated this additional service is an effort to show veterans that their service is appreciated He stated more information can be obtained by contacting the Register of Deeds Office Mr Olive commended Veterans Services Officer Robert Boyette and his staff for their assistance with the program The Board thanked Mr Olive and his staff along with Mr Boyette and his staff for working together to offer the service to our veterans E Emergency Services - Update to the Board Emergency Services Director Kim Robertson thanked the Board for their support to Emergency Services as it relates to establishing a logistics site for EMS Ms Robertson stated EMS is in the process of th setting up a logistics site in Four Oaks and they are hoping to have everything operational by October 17 Ms Robertson spoke on how the logistics site will greatly enhance their services and she thanked Building & Grounds Director Daniel Clifton and his staff for their assistance Ms Robertson also spoke on the approaching Hurricane Matthew She stated staff is closely monitoring the storm and will begin meeting with all the appropriate partners to discuss initial preparations if they are needed Ms Robertson reminded everyone that Johnston County is a shelter site for eight coastal communities so even if Johnston County does not receive a direct hit from the storm , staff may have to open shelters for the residents in those coastal areas 4 JoCo Teen Drivers - National Teen Drivers Safety Week Chairman Tony Braswell noted that when Commissioner Cookie Pope was Chairman , she asked him to assist her with starting a new program aimed at teen driver safety Chairman Braswell commented on how great the program is , how far it has come , and stated it will be one of things he remembers most when his time as a Commissioner is done later this year West Johnston High School Student Gavin Brundidge and Johnston County Middle College Student Hannah Prosser presented an update to the Board on the recent and upcoming activities of JoCo Teen Drivers Miss Prosser thanked the Board for letting them speak and for supporting JoCo Teen Drivers Miss Prosser th nd stated October 16 - 22 is National Teen Driver Safety Week to raise awareness of the tremendous risks teens face on the roads She continued that JoCo Teen Drivers , at each high school in the County , will be reminding teens about the risks of the road and to think " safety first " before getting behind the wheel Miss Prosser stated despite the fact that the JoCo Teen Drivers Program has done an excellent job at reducing teen fatalities and traffic accidents , it is not a subject that can be eased up on because there are new licensed drivers entering the roads every day Miss Prosser informed the Board of the various activities that will be conducted during the week to remind teens of highway safety laws , encourage safe driving practices , and help inform the community of ways they can encourage teens to be safer drivers Mr Brundidge reported on activities being held at West Johnston High School to also encourage safe driving practices He stated on the last day of the week , students plan to hold a " Grim Reaper Day " to symbolize that teens die every 56 minutes in the United States due to car crashes Mr Brundidge stated they will also be releasing balloons at half - time during the football game to remember all the lives that have been lost to car crashes He stated all throughout the week , teens will take safe driving surveys in the hopes these initiatives will get teens talking about safe driving practices and the importance of using good judgement whenPagePage pageNumber6384 October 3 , 2016 - 10 00 am Continued driving or riding in a vehicle Mr Brundidge invited the Commissioners to attend the JoCo Teen Drivers th Program's annual kick - off luncheon at the Johnston County Agricultural Building on October 17 to include guest speakers and activities He thanked the Board for their continued support Chairman Braswell thanked the students for their continued hard work and dedication The audience applauded the students Commissioner Ted G Godwin stated each year there are new students leading the JoCo Teen Drivers Program and he is always impressed with the quality of the students as well as their leaders 5 Cleveland Fire Department - Request for Tax Exempt Loan Status Cleveland Fire Department Chief Chris Ellington appeared before the Board to request tax exempt loan status so the fire department can borrow up to 1,214,91200 for the purchase of a 2017 Pierce Velocity Fire Truck Chief Ellington stated the Cleveland Fire Department would like to finance the truck with First Citizens Bank at an interest rate of 244 over a 180 month term Chief Ellington explained the truck is a 100 ' aerial platform ladder truck Chief Ellington continued that in the McLemore Fire District , there are over 17,000 residences which does not count daily traffic and business owners He reported they have approximately 300 businesses , seven 3 - story buildings , one 4 - story building , eight apartment complexes townhomes developments , several large commercial structures , and five educational facilities with one new middle school being built which has led the Fire Department to this purchase Chief Ellington offered to answer any questions and stated the purchase will not affect the district tax rate Chairman Tony Braswell stated it is not the Board's job to approve the actual purchase , but rather to approve the tax exempt loan status for the financing ; however , he asked Chief Ellington if the Fire Department had considered purchasing a used truck versus a new one Chief Ellington stated they considered purchasing a used truck , but historically they have found that when another department is selling a used truck , it is usually because of age or underlying problems Commissioner Chad M Stewart asked if the Fire Department's Board of Directors had voted on the purchase and what is the makeup of that Board Chief Ellington stated the Board of Directors for the Fire Department is made up of three members from the Fire Department and six members from the community at - large He stated the Board of Directors voted to approve the purchase Commissioner Ted G Godwin asked why the Fire Department is pursuing 100 financing and if any funds could be put down towards the purchase Chief Ellington stated they are pursuing 100 financing because in addition to the cost of the truck , there will be costs to equip the apparatus which could be as much as 125,000 He stated the Fire Department plans to pay for the equipment costs out of their reserves rather than financing it Commissioner Cookie Pope asked if the Fire Department will share the truck with other departments in the County when needed Chief Ellington responded that anything the Cleveland Fire Department has can be shared with any other fire department in the County wherever and whenever needed Commissioner Jeffrey P Carver stated even though there is no direct financial benefit to him , because he is employed by First Citizens Bank he would like to recuse himself from the vote Commissioner Carver also noted that he and Commissioner Godwin spoke about the need to have a uniform RFP document that could be used by all the fire departments when seeking financing proposals Upon a motion by Commissioner Cookie Pope , seconded by Commissioner Ted G Godwin , and carried unanimously , the Board recused Commissioner Jeffrey P Carver from the vote Upon a motion by Commissioner Cookie Pope , seconded by Commissioner Chad M Stewart , and carried unanimously with Commissioner Jeffrey P Carver abstaining , the Board adopted the following resolution granting the Cleveland Fire Department tax exempt loan status PagePage pageNumber7385 October 3 , 2016 - 10 00 am Continued NOW , THEREFORE , BE IT HEREBY RESOLVED , that the Board of Commissioners of Johnston County , North Carolina , does hereby approve a tax - exempt loan to the Cleveland Fire Department , Inc the " VFD " , from First Citizens Bank in an amount up to 1,214,91200 for the purchase of a 2017 Pierce Velocity Fire Truck RESOLVED , FURTHER , that the approval of the loan to the VFD set forth above is given solely for purposes of the public approval requirements for tax - exempt financing applicable to the VFD because of Section 150 e 3 and Section 147 f of the Internal Revenue Code of 1986 , as amended , and such approval does not obligate the County or its Board of Commissioners in any way regarding repayment of the debt Duly certified by the execution hereof and the placement hereon of the seal of said county , rd this 3 day of October , 2016 6 JCATS - Request for County Match for Community Transportation Grant Funds Neal Davis , Executive Director for Community & Senior Services JCATS , recalled the earlier comments by 911 - Communications Director Jason Barbour during Public Comment regarding the P - 25 radio conversion , noting that JCATS also operates off of the radio system and to his knowledge the transition has gone smoothly for JCATS Mr Davis also took a moment to thank Emergency Services Director Kim Robertson and EMS Division Chief Josh Holloman for their support to JCATS during the gasoline shortage last week Mr Davis explained that during times of disasters , JCATS turns it fleet over to the County Emergency Services Department to help with evacuations and other uses if needed Mr Davis stated during the gas shortage , the County staff stayed in contact with JCATS making sure that they had the fuel they needed to operate Mr Davis complimented all parties on their ability to always work so well together and thanked the County for its support Mr Davis presented a request to the Board to approve a match in the amount of 82,672 for the North Carolina Department of Transportation Community Transportation Program grant for Fiscal Year 2017 - 2018 The total grant from the DOT is 634,793 and is the major administrative and capital grant with which JCATS operates The grant consists of the following 1 Current services provided by JCATS 2 Federal State Certifications and Assurances that the system is meeting all regulatory requirements 3 383,843 Administrative expense request - 214,231 JCATS administrative staff - 169,612 other administrative expenses ie utilities , vehicle insurance , computer support , etc - Local match of 57,577 15 included in above 4 250,950 Capital budget request - 247,500 - 4 replacement vehicles - 3,450 for other capital expenses ie vehicle lettering , software , anti - virus licenses , etc - Local match of 25,095 10 included in above Mr Davis asked for the Board to approve the match in the amount of 82,672 for the Fiscal Year 2017 - 2018 Community Transportation Grant He stated on October 13 , 2016 a public hearing will be held at the Community & Senior Services Office during the Board of Directors meeting Mr Davis introduced Board of Directors Chairman Jimmy Parker , Vice Chairman Steve Strickland , Secretary Treasurer Bill Wenzel and Board Member Lloyd Barnes He thanked Commissioner Ted G Godwin as the Commissioner Representative on the Board of Directors Commissioner Ted G Godwin moved the Board approve the matching requirement for the NC DOT Community Transportation Program grant for FY 2017 - 2018 for JCATS in the amount of 82,672 Commissioner Cookie Pope seconded the motion , which carried by unanimous vote 7 Industry Appreciation Award - Sysco of Selma , North Carolina The Board of Commissioners and the Johnston County Economic Development Advisory Board recognized Sysco of Selma for their commitment to Johnston County by honoring the company with the County's Industry Appreciation Award which is presented to Johnston County industries quarterly The award th was presented to Sysco in connection with their upcoming 10 Anniversary at the Selma location in Johnston County Director of Economic Development Chris Johnson introduced Economic Development Advisory Board Chairman and Selma Mayor Cheryl Oliver for remarks PagePage pageNumber8386 October 3 , 2016 - 10 00 am Continued Mayor Oliver stated Sysco is located at the Buffalo Road and Hwy 70 intersection which is very important for a company like Sysco that has so many transportation logistics requirements She stated Sysco is the global leader in selling , marketing , and distributing food products to restaurants , healthcare and educational facilities , lodging establishments , and others who prepare meals away from home Mayor Oliver stated Sysco's services also include providing equipment and supplies for the food service and hospitality industries She stated Sysco is also in the restaurant consulting business and can provide guidance to anyone that wishes to open a new restaurant Mayor Oliver presented the award to Sysco President Tom Propps and thanked him for Sysco's continued presence and participation with the local community noting Sysco sponsors many local th events Mayor Oliver stated in August , Sysco celebrated their 10 Anniversary in Selma and their vision is to be their customers most valued and trusted business partner and she is proud they are a part of the community Sysco President Tom Propps thanked everyone for the recognition and stated it means a lot to an existing business like Sysco to be recognized Mr Propps stated they are happy to employ over 375 people and it has been a great experience operating in Johnston County and eastern North Carolina He stated they are constantly awarded high honors within Sysco for the production that they have at the Selma facility which is due to the fantastic labor force in Johnston County Mr Propps stated they are proud to be a part of the community and look for good things down the road At the inquiry of Commissioner Allen L Mims , Jr , Mr Propps briefly reviewed their service area within eastern North Carolina for the Board The Board thanked Mr Propps and Sysco for their continued presence in Johnston County 8 EMS - Approval of Non - Emergency Medical Transport Franchise - Samaritan Ambulance EMS Division Chief Josh Holloman reported the EMS Advisory Committee met on September 20 , 2016 and discussed the need to add an additional medical transport agency to assist with providing non - emergency medical transport services Mr Holloman stated due to the growth of the County , increased medical transports , and the fact that Johnston Ambulance Service is no longer providing services to the County , the EMS Advisory Committee recommends the Board of Commissioners grant an EMS Medical Transport franchise to Samaritan Ambulance Service Mr Holloman stated since Johnston Ambulance Service stopped providing services , the County has had a temporary emergency agreement with Samaritan and noted they have been working hard for Johnston County Chairman Tony Braswell thanked the Samaritan Ambulance representatives for stepping in to help Johnston County when Johnston Ambulance Service ceased services At the inquiry of Commissioner Allen L Mims , Jr , Mr Holloman stated if the Board approves the franchise , a formal agreement will be signed between the County and Samaritan for services through June Commissioner Mims encouraged staff to make sure the contract covers certain issues that have been of concern in the past regarding transports Commissioner Chad M Stewart thanked Emergency Services Director Kim Robertson and Mr Holloman for pulling everything together and keeping things running after Johnston Ambulance Service ceased services Upon a motion by Commissioner Chad M Stewart , seconded by Commissioner Cookie Pope , and carried by unanimous vote , the Board granted a franchise to Samaritan Ambulance for non - emergency medical transport services in Johnston County ; and further , formally accepted Johnston Ambulance Service's verbal notice to cease service and terminated the franchise with Johnston Ambulance Service 9 Public Utilities - Water Treatment Plant Fourth Filter Addition - Proposed Change Order Director of Utilities Chandra Coats explained that in December 2015 , the Board of Commissioners awarded the Johnston County Water Treatment Plant Fourth Filter project to State Utility Contractors of Monroe , NC and adopted the project budget The project includes a fourth filter addition and chemical feed improvements at the water treatment plant Ms Coats stated staff has negotiated with State Utility Contractors to provide additional services for rehabilitation of filter group no 1 and a concrete foundation for future claricone # 10 PagePage pageNumber9387 October 3 , 2016 - 10 00 am Continued Ms Coats reported filter group no 1 was constructed with the original plant in 1995 and the aging infrastructure needs repair in order to provide reliable and more efficient operation , in addition to addressing potential structural and safety concerns The proposed rehabilitation will include building structural improvements ; demolition of the existing vacuum system and existing backwash troughs ; center well modifications ; modification of the existing filter influent distribution assembly , including new filter influent and backwash waste valves ; filter operation protocol changes for modulating effluent valves and simultaneous air and water backwash ; new filter effluent flow metering ; new filter control SCADA integration ; replacement backwash troughs ; replacement media ; and associated electrical improvements Ms Coats presented the following existing and proposed project budget Existing Proposed Phase I Design Engineering 291,87800 291,87800 Total Phase 1 Project Budget 291,87800 291,87800 Phase II Construction Base Bid 5,124,00000 5,124,00000 Deduction for Value Engineering 263,00000 263,00000 Construction Alternate Bid Item 45,00000 45,00000 Total Original Construction 4,906,00000 4,906,00000 Filter Rehab Construction 000 1,345,00000 Concrete Foundation for Future Claricone # 10 000 45,00000 Contingency 243,05000 310,30000 Loan Closing Fee 107,85000 138,14000 Engineering for Additional Work 000 64,01000 Construction Administration Observation 102,00000 110,00000 Other Bid , Award & Record Drawings 78,55000 78,55000 Total Phase II Project Budget 5,437,45000 6,997,00000 Funding for the proposed project is as follows Phase I Drinking Water Loan 20 yr , ½ market rate 117,30000 117,30000 Appropriation from Fund 67 174,57800 174,57800 Total 291,87800 291,87800 Phase II Drinking Water Loan 20 yr , ½ market rate 5,392,45000 6,907,00000 Appropriation from Fund 67 45,00000 90,00000 Total Project Funding 5,437,45000 6,997,00000 Ms Coats stated staff requests approval to proceed with negotiation of the Water Treatment Plant Fourth Filter Addition additional work filter rehabilitation with State Utility Contractors based on the proposed budget In addition , staff recommends acceptance of the revised SRF loan in the amount of 6,907,000 and approval of the revised project budget via adoption of the capital project ordinance contingent upon approval from NCDEQ Upon a motion by Commissioner Cookie Pope , seconded by Commissioner Allen L Mims , Jr , and carried unanimously , the Board approved for staff to proceed with negotiation of the Water Treatment Plant Fourth Filter Addition additional work filter rehabilitation with State Utility Contractors based on the proposed budget ; accepted the revised State Revolving Loan in the amount of 6,907,000 ; approved the revised project budget as listed above ; and adopted the following capital project ordinance , contingent upon approval from NCDEQ CAPITAL PROJECT ORDINANCE FOR THE WATER TREATMENT PLANT FILTER ADDITIONS AND CHEMICAL FEED IMPROVEMENTS PROJECT BE IT RESOLVED by the Board of Commissioners the " Board " of the County of Johnston , North Carolina the " County " , that pursuant to Section 132 of Chapter 159 of the General Statutes of North Carolina , the following capital project ordinance is hereby adopted Page0388 October 3 , 2016 - 10 00 am Continued Section 1 The project authorized is the Water Treatment Plant Filter Additions and Chemical Feed Improvements Project the " Project " Phase I of the Project includes the planning , engineering and design of a new 4 MGD gravity filter system with building and yard piping , chemical feed system improvements , and related electrical upgrades , to be financed by a Drinking Water State Revolving Loan and an appropriation from the County Water Fund " Fund 67 " Phase II includes construction of improvements designed in Phase I , plus rehabilitation of filter group # 1 and a concrete foundation for future claricone # 10 , to be financed by a separate Drinking Water State Revolving Loan and an additional appropriation from Fund 67 Section 2 The officers of the County are hereby directed to proceed with the capital Project within the terms of the Drinking Water State Revolving Loan offers and the budget contained herein Section 3 The following amounts are appropriated for the Project Phase I - Planning Technical Services 291,878 Phase II - Construction Technical Services 252,560 Construction 6,296,000 Contingency 310,300 Loan Closing Fee 138,140 Total 6,997,000 Section 4 The following revenues are anticipated to be available to complete this Project Phase I - Planning Drinking Water State Revolving Loan 117,300 Transfer from Fund 67 174,578 Total 291,878 Phase II - Construction Drinking Water State Revolving Loan 6,907,000 Transfer from Fund 67 90,000 Total 6,997,000 Section 5 The Director of Finance is hereby directed to maintain within the Capital Project Fund sufficient specific detailed accounting records to satisfy the requirements of the North Carolina Department of Environmental Quality " NC DEQ " and the terms of the Drinking Water State Revolving Loan shall be met Section 6 Funds may be advanced from Fund 67 for the purpose of making payments as due Reimbursement requests should be made to the NC DEQ in an orderly and timely manner Section 7 The Director of Finance is hereby directed to report annually on the financial status of each Project element in Section 3 and the total revenue received Section 8 Copies of this capital project ordinance shall be furnished to the Clerk to the Board of Commissioners , the Budget Officer and the Director of Finance for direction in carrying out this Project Amended this 3rd day of October 2016 10 Public Utilities - Swift Creek Interceptor Project Director of Utilities Chandra Coats reported Johnston County has received a Notice of Intent to Fund the Swift Creek Interceptor Project from NCDEQ Division of Water Infrastructure DWI She stated the project will include approximately 9,100 LF of 12 " and 16 " gravity sewer along Swift Creek from NC 42 to Cornwallis Road and a new 1,200 gpm wastewater pump station wwps at Cornwallis Road The project will allow the County to decommission the aging and undersized Swift Creek wwps and eliminate the need to upsize the Austin Pond wwps and downstream force mains in the near future Ms Coats stated the project will be designed to accommodate the expected growth in the area without adding pump stations to the system The new pump station will connect to the existing 16 " force main on Cornwallis Road Ms Coats presented the following proposed project budget Construction 1,333,75500 Contingency 133,38500 Technical Services Engineering Surveying Permitting 107,36000 Easement Preparation and Acquisition 100,50000 Loan Closing 33,50000 Total Project Cost 1,708,50000 Funding for the proposed project is as follows NCDEQ DWI Clean Water Loan 1,675,00000 Fund 68 Appropriation 33,50000 Total Project Funds 1,708,50000Page1389 October 3 , 2016 - 10 00 am Continued Ms Coats explained the County has not received the formal loan offer from NCDEQ DWI , but staff anticipates the offer should be sent after the engineering report is approved Ms Coats stated engineering expenses have been identified by DWI as eligible for reimbursement as part of the proposed loan ; however , if by unforeseen circumstances , a loan offer is not received , funds would be appropriated from Fund 68 for any design services completed Ms Coats stated staff respectfully requests approval of the proposed project budget via adoption of the capital project ordinance Upon a motion by Commissioner Cookie Pope , seconded by Commissioner Ted G Godwin , and carried unanimously , the Board approved the proposed project budget as listed above and adopted the following capital project ordinance for the Swift Creek Interceptor Project CAPITAL PROJECT ORDINANCE FOR THE SWIFT CREEK INTERCEPTOR PROJECT BE IT RESOLVED by the Board of Commissioners the " Board " of the County of Johnston , North Carolina the " County " , that pursuant to Section 132 of Chapter 159 of the General Statutes of North Carolina , the following capital project ordinance is hereby adopted Section 1 The project authorized is the Swift Creek Interceptor Project the " Project " , which includes construction and installation of approximately 9,100 linear feet of 12 - inch and 16 - inch gravity sewer along Swift Creek Road from NC Highway 42 to Cornwallis Road and a new 1,200 GPM wastewater pump station at Cornwallis Road The Project will be financed by a Clean Water State Revolving Loan and an appropriation from Fund 68 Section 2 The officers of the County are hereby directed to proceed with the capital Project within the terms of the Clean Water State Revolving Loan offer and the budget contained herein Section 3 The following amounts are appropriated for the Project Technical Services 107,360 Construction 1,333,755 Contingency 133,385 Easements 100,500 Loan Closing Fee 33,500 Total 1,708,500 Section 4 The following revenues are anticipated to be available to complete this Project Clean Water State Revolving Loan 1,675,000 Transfer from Fund 68 33,500 Total 1,708,500 Section 5 The Director of Finance is hereby directed to maintain within the Capital Project Fund sufficient specific detailed accounting records to satisfy the requirements of the North Carolina Department of Environmental Quality " NC DEQ " and the terms of the Clean Water State Revolving Loan shall be met Section 6 Funds may be advanced from Fund 68 for the purpose of making payments as due Reimbursement requests should be made to the NC DEQ in an orderly and timely manner Section 7 The Director of Finance is hereby directed to report annually on the financial status of each Project element in Section 3 and the total revenue received Section 8 Copies of this capital project ordinance shall be furnished to the Clerk to the Board of Commissioners , the Budget Officer and the Director of Finance for direction in carrying out this Project Adopted this 3rd day of October 2016 11 Finance - Resolution Declaring Intent to Reimburse Expenditures with Proceeds of Debt Debt and Grant Management Analyst Martha Lasater requested the Board to adopt a resolution declaring official intent to reimburse expenditures with proceeds of debt for the 30 Million School Facilities Projects Ms Lasater stated this will allow any preliminary planning and design costs for the projects to be reimbursed from proceeds of future debt issued for the projects The Chairman introduced the following resolution , a summary of which had been provided to each Commissioner , a copy of which was available with the Clerk to the Board and which was read by title RESOLUTION DECLARING OFFICIAL INTENT TO REIMBURSE EXPENDITURES WITH PROCEEDS OF DEBT PURSUANT TO UNITED STATES DEPARTMENT OF TREASURY REGULATIONS BE IT RESOLVED by the Board of Commissioners of Johnston County Section 1 The Board hereby finds , determines and declares as follows Page2390 October 3 , 2016 - 10 00 am Continued a Treasury Regulations Section 1150 - 2 the " Regulations " , promulgated by the United States Department of Treasury on June 18 , 1993 , prescribes certain specific procedures applicable to certain obligations issued by the County after June 30 , 1993 , including , without limitation , a requirement that the County timely declare its official intent to reimburse certain expenditures with the proceeds of debt to be issued thereafter by the County b The County has advanced and or will advance its own funds to pay certain capital costs the " Original Expenditures " associated with financing , in part i a various capital improvements to Clayton High School facilities including , without limitation , I demolition and replacement of all or a portion of the existing football bleachers and II construction of a new multipurpose building , b various capital improvements to Clayton Middle School facilities including , without limitation , demolition and replacement of all or a portion of the existing roof , c various capital improvements to Cleveland Elementary School facilities including , without limitation , demolition and replacement of all or a portion of the existing roof , d various capital improvements to Cooper Elementary School facilities including , without limitation , acquisition and installation of a new 125 ton chiller HVAC , e various capital improvements to East Clayton Elementary School facilities including , without limitation , acquisition and installation of new chillers and cooling tower HVAC to replace the existing chiller and cooling tower , f various capital improvements to Four Oaks Elementary School facilities including , without limitation , demolition and replacement of all or a portion of the existing roof , g various capital improvements to Meadow School facilities including , without limitation , acquisition and installation of new controllers HVAC to replace the existing controllers , h various capital improvements to North Johnston High School facilities including , without limitation , I acquisition and installation of new controllers HVAC to replace the existing controllers , II acquisition and installation of hydronic piping and pipe insulation HVAC to replace the existing hydronic piping and pipe insulation and III acquisition and installation of HVAC equipment for the gym , i various capital improvements to Pine Level Elementary School facilities including , without limitation , acquisition and installation of new front end and controllers HVAC to replace the existing front end and controllers , j various capital improvements to Princeton Middle High School facilities including , without limitation , acquisition and installation of new controls HVAC to replace the existing controls , k various capital improvements to Selma Elementary School facilities including , without limitation , demolition and replacement of all or a portion of the existing roofs on buildings 4,5,6 and 8 , l various capital improvements to Selma Middle School facilities including , without limitation , I demolition and replacement of all or a portion of the existing roof and II acquisition and installation of a new chiller HVAC to replace the existing chiller , m various capital improvements to Smithfield Middle School facilities including , without limitation , demolition and replacement of all or a portion of the existing roof , n various capital improvements to Smithfield - Selma High School facilities including , without limitation , I demolition and replacement of all or a portion of the existing roof , II acquisition and installation of new controllers , hydronic piping and pipe insulation and coiling HVAC to replace the existing controllers , hydronic piping and pipe insulation and coiling and III construction of a new multipurpose building and o various capital improvements to South Johnston High School facilities including , without limitation , I demolition and replacement of all or a portion of the existing roof on the main building and II general facilities upgrade , ii for each of items a through o above , acquisition of any necessary land and rights - of - way , iii any other improvements related to any of the foregoing items and iv any " preliminary expenditures " related to any of the foregoing architectural , engineering , surveying , soil testing , reimbursement bond issuance and similar costs that are incurred prior to commencement of acquisition or construction , but excluding land acquisition , site preparation and similar costs incident to commencement of construction collectively , the " School Facilities Project " c The funds heretofore advanced or to be advanced by the County to pay the Original Expenditures are or will be available only on a temporary basis , and do not consist of funds that were otherwise earmarked or intended to be used by the County to permanently finance the Original Expenditures d As of the date hereof , the County reasonably expects that it will reimburse itself for such Original Expenditures with the proceeds of debt to be incurred by the County , and the maximum principal amount of debt to be incurred with respect to the School Facilities Project is expected to be 31,000,000 e All Original Expenditures to be reimbursed by the County were paid no more than 60 days prior to , or will be paid on or after the date of , this declaration of official intent The County understands that such reimbursement must occur not later than 18 months after the later of i the datePage3391 October 3 , 2016 - 10 00 am Continued the Original Expenditure was paid ; or ii the date the School Facilities Project is placed in service or abandoned , but in no event more than 3 years after the Original Expenditure was paid Section 2 This resolution shall take effect upon its passage Upon motion of Commissioner Allen L Mims , Jr , seconded by Commissioner Jeffrey P Carver , the foregoing resolution entitled " RESOLUTION DECLARING OFFICIAL INTENT TO REIMBURSE EXPENDITURES WITH PROCEEDS OF DEBT PURSUANT TO UNITED STATES DEPARTMENT OF TREASURY REGULATIONS " was passed by the following vote Ayes Commissioners Tony Braswell , DeVan Barbour , Cookie Pope , Allen L Mims , Jr , Jeffrey P Carver , Ted G Godwin and Chad M Stewart Noes None 12 Budget Revisions Debt and Grant Management Analyst Martha Lasater requested the Board to approve the budget revisions as listed in the agenda packet and offered to answer any questions Commissioner Allen L Mims , Jr moved the Board approve the following budget amendments , seconded by Commissioner Cookie Pope , and carried by unanimous vote Health REQUESTED CHANGE FUND BUDGET CODE LINE ITEM CLASSIFICATION EXPENDITURE INCREASE DECREASE 10 59153320 Lab Services 3,00000 TOTAL NET EXPENDITURES 3,00000 REQUESTED CHANGE FUND BUDGET CODE LINE ITEM CLASSIFICATION REVENUE INCREASE DECREASE 10 591534155 State Grant 3,00000 TOTAL NET REVENUE 3,00000 REQUESTED CHANGE FUND BUDGET CODE LINE ITEM CLASSIFICATION EXPENDITURE INCREASE DECREASE 10 59153300 Departmental Supplies 7,50000 TOTAL NET EXPENDITURES 7,50000 REQUESTED CHANGE FUND BUDGET CODE LINE ITEM CLASSIFICATION REVENUE INCREASE DECREASE 10 591534155 State Grant 7,50000 TOTAL NET REVENUE 7,50000 REQUESTED CHANGE FUND BUDGET CODE LINE ITEM CLASSIFICATION EXPENDITURE INCREASE DECREASE 10 59157050 Non - Major Capital Assets 13,24650 10 59207050 Non - Major Capital Assets 143,60608 10 59257050 Non - Major Capital Assets 162,99334 10 59457050 Non - Major Capital Assets 449,06508 10 59607050 Non - Major Capital Assets 113,91900 TOTAL NET EXPENDITURES 882,83000 REQUESTED CHANGE FUND BUDGET CODE LINE ITEM CLASSIFICATION REVENUE INCREASE DECREASE Page4392 October 3 , 2016 - 10 00 am Continued 10 591534154 Medicaid 13,24650 10 592034154 Medicaid 143,60608 10 592534154 Medicaid 162,99334 10 594534154 Medicaid 449,06508 10 596034154 Medicaid 113,91900 TOTAL NET REVENUE 882,83000 Finance Public Utilities REQUESTED CHANGE FUND BUDGET CODE LINE ITEM CLASSIFICATION EXPENDITURE INCREASE DECREASE 20 85230406 Technical Services 8,33700 TOTAL NET EXPENDITURES 8,33700 REQUESTED CHANGE FUND BUDGET CODE LINE ITEM CLASSIFICATION REVENUE INCREASE DECREASE 20 852336212 NCDOT Reimbursement 8,33700 TOTAL NET REVENUE 8,33700 REQUESTED CHANGE FUND BUDGET CODE LINE ITEM CLASSIFICATION EXPENDITURE INCREASE DECREASE 20 85230406 Technical Services 9,18100 TOTAL NET EXPENDITURES 9,18100 REQUESTED CHANGE FUND BUDGET CODE LINE ITEM CLASSIFICATION REVENUE INCREASE DECREASE 20 852336212 NCDOT Reimbursement 9,18100 TOTAL NET REVENUE 9,18100 REQUESTED CHANGE FUND BUDGET CODE LINE ITEM CLASSIFICATION EXPENDITURE INCREASE DECREASE 20 85231800 Construction 43,10000 TOTAL NET EXPENDITURES 43,10000 REQUESTED CHANGE FUND BUDGET CODE LINE ITEM CLASSIFICATION REVENUE INCREASE DECREASE 20 852336212 NCDOT Reimbursement 43,10000 TOTAL NET REVENUE 43,10000 Sheriff REQUESTED CHANGE FUND BUDGET CODE LINE ITEM CLASSIFICATION EXPENDITURE INCREASE DECREASE 10 51001700 Vehicles 6,12053 10 51004300 Special Services 90800 10 51007414 Capital Outlay - Sheriff 8,03800 TOTAL NET EXPENDITURES 15,06653 REQUESTED CHANGE FUND BUDGET CODE LINE ITEM CLASSIFICATION REVENUE INCREASE DECREASE 10 510032509 Insurance Recovery 3,52673 10 510033099 Miscellaneous Revenue 3,50180 10 510036119 Sale of Assets 8,03800 TOTAL NET REVENUE 15,06653Page5393 October 3 , 2016 - 10 00 am Continued 13 Appointments Upon a motion by Commissioner Allen L Mims , Jr , seconded by Commissioner Jeffrey P Carver , and carried by unanimous vote , the Board made the following appointments and granted waivers in the length of service policy where needed A Alcoholic Beverage Control Board - Reappointed Cathy Clayton for a three year term to expire on October 31 , 2019 B Child Fatality Prevention Team - Appointed Thomas E Glithero and Robert G Reavis both representing community at large for three year terms to expire on October 31 , 2019 C Fire Protection District Commissions - Reappointed the following individuals for two year terms to expire on October 31 , 2018 indicates a waiver granted in the length of service policy Boon Hill - Norwood Randall Jones was reappointed Meadow - Loyde Ray Herring was reappointed Oakland - Bryant Worley was reappointed Nahunta - Dr H Edward Croom and Franklin Dwight Boswell were reappointed Banner - O Hampton Whittington , Jr , Troy Byrd , and Braston Newton were reappointed Corinth Holder - William Ross Carroll , Jr , David Brewer , and Chris Perry were reappointed D Firefighter's Relief Fund Board of Trustees - Reappointed the following individuals for two year terms to expire on October 31 , 2018 indicates a waiver granted in the length of service policy Archer Lodge - David T Pace was reappointed Bentonville - Norman C Denning , Sr was reappointed Beulah - Michael E Atkinson was reappointed Blackman's X'Rds - Charles E Wood was reappointed Boon Hill - Elmer Eugene Capps was reappointed Brogden - Melton A Thompson was reappointed Corinth Holder - Sherwood P Creech was reappointed Elevation - Timmy W Stanley was reappointed 50 210 - Andy Mack Penny was reappointed McLemore - William F Jordan , III was reappointed Meadow - William Todd Parker was reappointed Micro - Joey Creech was reappointed O'Neals - Ray Wheeler was reappointed PI - LE - Stephen Wayne Holloman was reappointed Shoeheel - Tim Wall was reappointed Strickland's X'Rds - Dennis Max Johnson was reappointed Thanksgiving - Jimmy W Barbour was reappointed West Johnston - John C Wilkins was reappointed Wilson's Mills - Scott D Reeder was reappointed Wynn - Larry A Rhodes was reappointed E Industrial Facilities & Pollution Control Financing Authority - Appointed Burrell Brock for a six year term to expire on August 31 , 2022 F Moccasin Creek Service District Board - Reappointed Rodney Cabe and appointed John T Stallings representing the Rural Area of the District and appointed Phillip McDaniel representing the Town of Selma for two year terms to expire on October 31 , 2018 Page6394 October 3 , 2016 - 10 00 am Continued G Nursing Home Adult Care Home Community Advisory Board - Reappointed Nacy Washington and Patricia Meigs for three year terms to expire on October 31 , 2019 H Johnston County Heritage Commission - Reappointed Pam Lipscomb Baumgartner , Matt Dean , Brian Beasley , Raymond " Frank " Knott , Jr , Stanton Massengill , Mary Nell Lee Ferguson , Dr John Booker , and Mary B Stephens , with Dr Booker and Ms Ferguson receiving a waiver in the length of service policy , for two year terms to expire on October 31 , 2018 I Johnston County Area Mental Health Board - Reappointed Eleanor Creech representing General Public and Terry Keene representing individual with social service expertise for three year terms to expire on October 31 , 2019 J Johnston County Tourism Authority - Reappointed Lynn Daniels representing owner or operator of a hotel , motel , or other taxable tourist accommodation for a three year term to expire on October 31 , 2019 ; and appointed Rick Heilmann to fill an unexpired term ending October 31 , 2017 representing a person involved in the tourist business who has demonstrated an interest in tourist development and does not own or operate a hotel , motel , or other taxable tourist accommodation K Juvenile Crime Prevention Council - Appointed Thomas Edward Glithero , Carol Price , and Darla Percy to represent General Public for two year terms to expire on October 31 , 2018 14 Delinquent Tax Collection Report Tax Administrator Sheila Garner reported on the collection of delinquent taxes for the month of September 2016 She presented the following information Enforced Collections September 2016 YTD 16 17 Wage Garnishments 35 109 Bank Attachments 28 65 Levys 0 0 Foreclosures Complaints Filed September 2016 0 20 Pending Dollars Collected September 2016 1,24932 As of September 30 , 2016 , the Tax Department has collected 1218 of the real and personal levy for 2016 The next foreclosure sale date is scheduled for October 31 , 2016 The registered motor vehicle collections for September 2016 are 1,142,92627 and YTD 16 - 17 is 3,691,49929 Ms Garner stated the Board of Equalization & Review will meet on October 25 , 2016 to hear property appeals Commissioner Jeffrey P Carver reported on a situation recently where he tried to renew his vehicle registration , but due to an error within the vehicle inspection system regarding his vehicle identification number , he was unable to do so Commissioner Carver stated he then asked the Division of Motor Vehicles if he could go ahead and pay his County taxes portion of the registration bill and get the vehicle identification number problem within the inspection system fixed at a later date so that his taxes would not be delinquent Commissioner Carver stated he was told by the Division of Motor Vehicles that he could not pay his taxes separately from his registration renewal fees Commissioner Carver stated citizens should be able to pay their taxes on vehicles if they are asking to do so and there should be a way within the system to allow for it Following discussion with Ms Garner on the issue , Ms Garner stated she would report the problem to the State as they have requested to be notified of such issues in order to remedy such situations 15 Manager Reports and Comments A Capital Projects for Johnston County Schools County Manager Rick Hester updated the Board regarding a recent meeting with the Local Government Commission to discuss financing the 30 million capital needs package from Johnston County Schools that was presented in September Mr Hester stated the meeting went very well and he appreciated Commissioner Jeffrey P Carver along with Finance Staff Chad McLamb and Martha Lasater attending Mr Hester also thanked Johnston County Schools for their representation at the meeting Mr Hester stated the financing willPage7395 October 3 , 2016 - 10 00 am Continued be delayed somewhat because the Local Government Commission requires the County to submit its audit before approving financing and the audit will not be available until January Therefore , he recommended the County front funds for some of the smaller projects on the capital needs list submitted by Johnston County Schools with the understanding that the County would be paid back later with financing proceeds Mr Hester stated this would allow Johnston County Schools to begin some of the work on the smaller projects He stated many projects on the list are 250,000 or less and could be completed with approximately 25 million in total Mr Hester reported that staff will work with Johnston County Schools to identify those smaller projects and bring them back to the Board for approval , hopefully in November Commissioner Ted G Godwin expressed concerns with how much some of the projects are estimated to cost stating it appears to him that some of the projects seem to be very expensive Mr Hester explained that he believes once the actual bids come in for the projects , those costs will be less than projected since it is likely that contingencies have been built in to the estimates Commissioner Jeffrey P Carver noted the Local Government Commission also stated they wanted to see firm numbers on the construction projects versus rough estimates Commissioner DeVan Barbour commented that the actual scope of the work needs to be the focus and agreed that many times contingencies are built in to the initial estimates B Intern in the County Manager's Office County Manager Rick Hester introduced Johnathan Wiles who will be interning with the County Manager's Office every Monday until December as part of his classes at Campbell University The Board welcomed Mr Wiles 16 Board Reports and Comments A Lunch with the Library Chairman Tony Braswell announced the Board would be having lunch with the Library following the meeting 17 Closed Session - NCGS 14331811 a 4 - Economic Development and NCGS 14331811 a 5 - Acquisition of Property Upon a motion by Commissioner Ted G Godwin , seconded by Commissioner Cookie Pope , and carried by unanimous vote , the Board recessed regular session to sit in closed session for the purposes of discussing matters relating to the location or expansion of industries or other businesses in the area , pursuant to North Carolina General Statute 143 - 31811 a 4 and to establish or instruct staff concerning the negotiation of the price and terms of a contract concerning the acquisition of real property , pursuant to North Carolina General Statute 143 - 31811 a 5 No action was taken Commissioner DeVan Barbour moved the Board adjourn closed session and resume regular session Commissioner Jeffrey P Carver seconded the m