August 1, 2016 - 10:00 AM - County Board of Commissioners Meeting Minutes

10 323 Meeting of the Johnston County Board of Commissioners August 1 , 2016 10 00 am The Johnston County Board of Commissioners met in regular session Monday , August 1 , 2016 at 10 00 am in the Commissioners Meeting Room , Johnston County Courthouse Annex , Smithfield , North Carolina The following members were present Present Chairman Tony Braswell , Vice Chairman DeVan Barbour , Cookie Pope , Allen L Mims , Jr , Jeffrey P Carver , Ted G Godwin , and Chad M Stewart Absent None Also Present County Manager Rick J Hester , Clerk to the Board Paula G Woodard , Finance Officer and Assistant County Manager J Chad McLamb , County Attorney Jennifer J Slusser , and Paralegal Deputy Clerk to the Board Dana Cuddington Chairman Tony Braswell called the meeting to order at 10 00 am Commissioner Cookie Pope opened the meeting with a prayer American Legion Post 405 Pine Level led those in attendance in the Pledge of Allegiance to the American Flag 1 Approval Discussion of Agenda Upon a motion by Commissioner Chad M Stewart , seconded by Commissioner Cookie Pope , and carried by unanimous vote , the Board approved the agenda as presented 2 Consent Agenda Items Upon a motion by Commissioner Allen L Mims , Jr , seconded by Commissioner Ted G Godwin , and carried by unanimous vote , the Board approved the consent agenda items as follows A Approval of Minutes – July 5 , 2016 – 10 00 am and 6 00 pm B Department of Transportation – Additions to System The Board concurred with the Department of Transportation’s recommendation to add the following roads to the State Maintained System Fawn Hill Court , Morning Mist Drive , Fieldtrial Circle , Club Hill Drive , Suntree Lane , Meadowmist Drive , Adams Point Drive , Sporting Club Drive and Airedale Trail – Adams Point – Cleveland Township C Approval and Acceptance of Rural Economic Development Center Grant Funds The Board approved a grant agreement between the County and the Rural Economic Development Center to support the Novo Nordisk DAPI Production Water Improvements Project and accepted the grant funding in the amount of 250,000 D Tax Releases & Refunds – 06 16 2016 – 07 15 2016 Real Personal Property Releases TRANS DATE TIME USER YR BILL # ACCT # TAXPAYER NAME AMOUNT 6 16 2016 11 09 27 AM ashleyheath 2015 - 19936 2000173533 CLOUD 9 AUTO SALE 18288 6 16 2016 1 57 52 PM ashleyheath 2014 - 50646 2000053681 KELLY , MICHAEL CHARLES 30530 6 16 2016 2 04 09 PM ashleyheath 2015 - 50901 2000053681 KELLY , MICHAEL CHARLES 30530 6 21 2016 2 09 32 PM ashleyheath 2015 - 104281 2000181617 WORLDWIDE RELOCATION SERV INC 11177 6 27 2016 2 46 50 PM dwoodward2 2016 - 200885 2000151940 MARKHAM , BETTIE I 30730 6 27 2016 2 47 38 PM dwoodward2 2016 - 200886 2000151940 MARKHAM , BETTIE I 30730 6 27 2016 2 48 28 PM dwoodward2 2016 - 200887 2000151940 MARKHAM , BETTIE I 29682 6 28 2016 2 10 54 PM ashleyheath 2015 - 70092 2000178022 PARKER , LINWOOD & CO 22275 ACCOUNTING 6 29 2016 2 43 39 PM ashleyheath 2015 - 85314 2000170162 SOUTHERN ROOFING & 31616Page324 August 1 , 2016 – 10 00 am Continued 6 29 2016 4 23 50 PM ashleyheath 2014 - 84603 2000170162 SOUTHERN ROOFING & 27347 6 30 2016 4 32 50 PM dwoodward2 2016 - 200857 2000157371 LEE , MINNIE A LIFE ESTATE 73719 6 30 2016 4 34 41 PM dwoodward2 2016 - 200858 2000157371 LEE , MINNIE A LIFE ESTATE 73719 6 30 2016 4 39 18 PM dwoodward2 2016 - 200859 2000157371 LEE , MINNIE A LIFE ESTATE 73719 6 30 2016 4 42 18 PM dwoodward2 2016 - 200851 2000157371 LEE , MINNIE A LIFE ESTATE 1,21364 6 30 2016 4 44 02 PM dwoodward2 2016 - 200852 2000157371 LEE , MINNIE A LIFE ESTATE 1,21364 6 30 2016 4 45 58 PM dwoodward2 2016 - 200853 2000157371 LEE , MINNIE A LIFE ESTATE 1,21364 7 1 2016 9 03 29 AM ashleyheath 2016 - 800107 2000039530 NOVO NORDISK PHARM IND 179,99990 7 1 2016 9 04 20 AM ashleyheath 2016 - 800106 2000039530 NOVO NORDISK PHARM IND 159,78878 7 1 2016 9 05 26 AM ashleyheath 2016 - 800105 2000039530 NOVO NORDISK PHARM IND 80,87439 7 1 2016 9 40 20 AM ashleyheath 2016 - 800104 2000039530 NOVO NORDISK PHARM IND 378,25079 Real Personal Property Refunds TRANS DATE TIME USER YR BILL # ACCT # TAXPAYER NAME AMOUNT 6 20 2016 12 06 06 PM awestbrook 2015 - 65704 2000090118 MUNDY , JOSEPH SCOTT 21046 6 23 2016 9 10 49 AM ONLINE 2015 - 26041 25128660 DENNISON , ROBERT A 36416 6 30 2016 2 36 26 PM LOCKBOX 2015 - 53864 2000042808 LASSITER , LEAMON 29176 North Carolina Vehicle Tax System - Pending Refund Report – June 2016 100 + Payee Name Bill # Transaction Refund Total Change # Reason HORNE , LEE 0032142197 49757344 Over 9306 ROY Assessment 716 10022 LEE , LINDA 0032190433 100397184 Situs error 000 ROSE 19454 2389 6485 23550 July 25 , 2016 This is to certify that , as authorized by the Board of Commissioners on December 11 , 2000 , I have approved the following tax releases and refunds under 100 , as recommended by the County Tax Administrator , Sheila Garner A complete record of this information is on file in the County Finance Office Totals from 6 15 16 to 7 15 16 Tax refunds - Personal Real Property 18269 Tax releases - Personal Real Property 16753 Motor Vehicle releases refunds 1049 Recommended by Tax Administrator Sheila Garner Approved by Finance Director J Chad McLamb 3 Public Comments A Presentation of Portrait – Former County Commissioner Adron Harold Morgan The Board of Commissioners presented a framed portrait of the late former County Commissioner Adron Harold Morgan who served as a County Commissioner from 1924 until 1926 and as Chairman in 1925 after the death of then Chairman JW Jones in August of that year Mel Thompson , grandson of Mr Morgan , donated the picture used for the portrait and was present along with family members for the presentation Mr Thompson stated that his grandfather was elected to the County Commissioners as a Republican which was unheard of during that time Chairman Tony Braswell thanked the family for attending the meeting and working with staff on framing the portrait Chairman Braswell stated the framed portrait will be placed in the County Administration Office , Former County Commissioners Conference Room B Industry Appreciation Award – Bailey Feed Mill of Selma , North Carolina The Board of Commissioners and the Johnston County Economic Development Advisory Board recognized the Daniels Family and Bailey Feed Mill of Selma for their commitment to Johnston County by honoring the company with the County’s Industry Appreciation Award which is presented to Johnston CountyPage325 August 1 , 2016 – 10 00 am Continued industries quarterly Director of Economic Development Chris Johnson introduced Economic Development Advisory Board Chairman and Selma Mayor Cheryl Oliver for remarks Mayor Oliver stated Bailey Feed Mill was founded in 1952 in Bailey , North Carolina by Thomas Daniel as a custom feed mill and grain elevator and expanded to Selma in 1991 under the direction of Mr Daniel’s son , Al Daniel Mayor Oliver stated today , there are three key management members of the business including Albert Daniel , Douglas Daniel , and Jennifer Bachman She introduced both Albert and Douglas Daniel in the audience Mayor Oliver recognized the Daniels Family and spoke on their success in Selma and provided everyone with an overview of the products that are moved through the operation Mayor Oliver stated the Daniels Family is not just interested in their product , but they are interested in people and Selma is grateful for their presence Both Albert and Douglas Daniel expressed their appreciation for the award and stated they look forward to future growth The Commissioners thanked the Daniels Family for their continued operations in Johnston County C Johnston County Junior Civitan The Chairman recognized members from the Johnston County Junior Civitan in the audience and welcomed them to the meeting It was noted that this year’s Junior Civitan was recognized nationally as an Honor Club of Distinction which only three clubs within the district received Members from the group introduced themselves and provided the Board with a brief background on their activities including work with the Johnston County Sheriff’s Office , Foster Care Children , the Elder Abuse Awareness Walk , and other events D Update from Geographic Information Services Department GIS Director Rhonda Norris updated the Board on a new application from the GIS Department called Mapclick Mobile which can be accessed from smartphones through Johnston County’s GIS website Ms Norris provided the Board with a quick overview of the application and instructions on how to access it from the website E Citizen Comments – Rev Dr Wendy Ella May Rev Dr Wendy Ella May of 1577 Davis Homestead Road , Selma , North Carolina , addressed the Board and stated Johnston County should be very proud of its representation recently at both the Republican and Democratic National Conventions Dr May stated Johnston County , being one of 100 counties in North Carolina , received one of the highest ratings at both conventions which she was pleased to see Dr May also took a moment to commend law enforcement , emergency medical services , and fire services personnel in the County F Citizen Comments – Ken Taylor Ken Taylor of 1755 Gordon Road , Clayton , North Carolina , addressed the Board regarding his concerns with the County Tax Department and how they value antique vehicles Mr Taylor reported on information that he has received from the Department of Revenue and the Division of Motor Vehicles stating that he does not believe the County’s Tax Department is correctly valuing antique vehicles Following discussion with Mr Taylor , Chairman Tony Braswell stated the County’s Tax Department is aware of concerns with how antique vehicles are valued and has met with numerous antique vehicle owners regarding the statutes which govern the process by which antique vehicles are valued Chairman Braswell stated he along with Tax Administrator Sheila Garner met with many antique vehicle owners and the majority of those stakeholders were satisfied after the meetings In reference to Mr Taylor’s comments about State recommendations , Tax Administrator Sheila Garner stated she would contact the State for more information Mr Taylor also expressed his concerns with the new Mapclick Mobile feature stating while the new application sounds good , he can see problems with it because it could potentially make it easier for stalkers to access and abuse information Mr Taylor also questioned why the County’s website address is “ wwwJohnstonNCcom ” instead of “ wwwJohnstonNCgov ” Page326 August 1 , 2016 – 10 00 am Continued 4 Health Department – Approval of Updated Fee Schedules Assistant Health Director Steve Strickland requested the Board to approve the updated Behavioral Health Fee Schedule , Preventive Health Fee Schedule , and the Environmental Health Fee Schedule for the Johnston County Health Department Mr Strickland stated there are no changes in the Environmental Health Fee Schedule He explained there are only customary changes of increases and decreases in the Behavioral Health and Preventive Health Fee Schedules based on Medicaid and Medicare rates primarily Mr Strickland stated the Board of Health approved the fee schedules at their July 12 , 2016 meeting Mr Strickland also noted the Board of Health has asked staff to perform a comparison of the fee schedules with surrounding counties which they will begin soon Upon a motion by Commissioner Ted G Godwin , seconded by Commissioner Cookie Pope , and carried unanimously , the Board approved the following fee schedules for the Johnston County Health Department continued on next page PagePage pageNumber5327 August 1 , 2016 – 10 00 am ContinuedPagePage pageNumber6328 August 1 , 2016 – 10 00 am ContinuedPagePage pageNumber7329 August 1 , 2016 – 10 00 am ContinuedPagePage pageNumber8330 August 1 , 2016 – 10 00 am Continued 5 Emergency Services – Approval and Acceptance of Grant Funds EMS Division Chief Josh Holloman reported that Johnston County EMS has been selected to receive a grant from the Federal Emergency Management Agency FEMA Assistance to Firefighters Grant AFG and has been awarded a total of 427,728 Mr Holloman stated the total costs of the project are projected at 470,50000 He explained the grant includes funding for the purchase of EMS heart monitors defibrillators that will allow for one consistent type of heart monitor defibrillator across the system , to include the contract EMS agencies of Selma , Four Oaks and 50 - 210 EMS The funding will also allow staff to provide training that consists of a defensive tactics course and train - the - trainer course , along with needed equipment to offer the training in - house Mr Holloman stated the funding will also allow attendance of four personnel each to the EMS World Expo in Louisiana in October 2016 and EMS Today 2017 in Utah The grant requires Johnston County to provide matching funds in the amount of 42,772 and these funds were included in the Fiscal Year 2016 - 2017 budget Mr Holloman introduced EMS Captain and Training Officer Dale Johnson who is the designated grant writer for EMS Mr Holloman noted that Mr Johnson has been able to bring in over 600,000 in Federal grant monies to Johnston County since 2013 Commissioner Ted G Godwin commented on the defensive tactics course and asked if violence towards the EMS staff has been a problem Mr Holloman stated EMS has had instances of violence towards the staff which has resulted in physical injuries , threatening situations , and there have been occasions where patients have been in possession of weapons Commissioner Allen L Mims , Jr asked what would happen to the old equipment that would be replaced PagePage pageNumber9331 August 1 , 2016 – 10 00 am Continued Mr Holloman stated most of the old equipment would be surplused ; however , staff would keep some as spare equipment to assist during times of maintenance or breakdowns Commissioner Chad M Stewart moved the Board approve and accept the grant from the Federal Emergency Management Agency Assistance to Firefighters Grant in the amount of 427,728 for the purposes as outlined by staff Commissioner Cookie Pope seconded the motion which carried by unanimous vote 6 Budget Revisions At the request of Finance Director and Assistant County Manager Chad McLamb , Commissioner Cookie Pope moved the Board approve the following budget revisions , seconded by Commissioner Chad M Stewart , and carried by unanimous vote Health REQUESTED CHANGE FUND BUDGET CODE LINE ITEM CLASSIFICATION EXPENDITURE INCREASE DECREASE 10 59707050 Non Major Capital Assets 126,60000 TOTAL NET EXPENDITURES 126,60000 REQUESTED CHANGE FUND BUDGET CODE LINE ITEM CLASSIFICATION REVENUE INCREASE DECREASE 10 597034181 County Mental Health Funds 126,60000 TOTAL NET REVENUE 126,60000Page0332 August 1 , 2016 – 10 00 am ContinuedPage1333 August 1 , 2016 – 10 00 am Continued Sheriff REQUESTED CHANGE FUND BUDGET CODE LINE ITEM CLASSIFICATION EXPENDITURE INCREASE DECREASE 10 51001400 Travel 14909 10 51001700 Vehicles 2,78000 10 51004300 Special Services 55500 TOTAL NET EXPENDITURES 3,48409 REQUESTED CHANGE FUND BUDGET CODE LINE ITEM CLASSIFICATION REVENUE INCREASE DECREASE 10 510033099 Miscellaneous Revenue 3,48409 TOTAL NET REVENUE 3,48409 Social Services REQUESTED CHANGE FUND BUDGET CODE LINE ITEM CLASSIFICATION EXPENDITURE INCREASE DECREASE 10 61000300 Salaries Part - Time 3,39317 10 61000501 Social Security 28048 10 61001100 Telephone 2274 10 61001110 Postage 1,04126 10 61001900 General Assistance 37956 10 61003211 Verifications 21000 10 61003330 Foster Childrens Clothing 3019 10 61006386 LINKS Special Trust Fund 12000 10 61001400 Travel 5074Page2334 August 1 , 2016 – 10 00 am Continued 10 61054500 Contract Services 1,30044 10 61101909 Crisis 70245 10 61101917 LIEAP 70000 10 61354523 Contract & Program Expense 9541 10 61401902 State County General Assistance 33,43696 10 61401905 IV - E Foster Care 1,17283 10 61451905 IV - E Foster Care 57851 10 61401906 State Foster Care 4,94820 10 61004515 Program Expense 2,58280 TOTAL NET EXPENDITURES 51,04574 REQUESTED CHANGE FUND BUDGET CODE LINE ITEM CLASSIFICATION REVENUE INCREASE DECREASE 10 610034123 Social Services Administration 51,04574 TOTAL NET REVENUE 51,04574 7 Appointments Upon a motion by Commissioner Allen L Mims , Jr , seconded by Commissioner Cookie Pope , and carried by unanimous vote , the Board made the following appointments and instructed the Clerk to re - advertise the remaining open positions on the Industrial Facilities & Pollution Control Financing Authority A Claytex Fire Protection District Commission – Appointed JoAnn Hardee to fill an unexpired term ending April 30 , 2017 B Industrial Facilities & Pollution Control Financing Authority – Reappointed James E Caldwell and J Chad McLamb for six year terms to expire on August 31 , 2022 C Board of Adjustment – Reappointed Flint M Benson and Craig Jones and appointed Ernest R Allsbrook , Jr for three year terms to expire on August 31 , 2019 Other Appointments D Hospital Authority Board of Commissioners – In a unanimous vote show of hands , the Board nominated John Scovil to be considered for the open position on the Hospital Authority Board of Commissioners Upon a motion by Commissioner Cookie Pope , seconded by Commissioner Chad M Stewart and carried unanimously , the Board formally nominated Mr Scovil and approved for the nomination to be forwarded to the Hospital Authority for review with the final appointment being made by Chairman Tony Braswell at the September 6 , 2016 10 00 am meeting 8 Delinquent Tax Collection Report Tax Administrator Sheila Garner reported on the collection of delinquent taxes for the month of July 2016 She presented the following information Enforced Collections July 2016 YTD 16 17 Wage Garnishments 44 44 Bank Attachments 24 24 Levys 0 0 Foreclosures Complaints Filed July 2016 5 18 Pending Dollars Collected July 2016 26,12273 As of July 31 , 2016 , the Tax Department has collected 017 of the real and personal levy for 2016 The next foreclosure sale date is scheduled for August 31 , 2016 The registered motor vehicle collections as of July 2016 are 1,184,28531 Ms Garner stated the 2016 tax bills have been mailed and payment plans are being offered and accepted for those bills Page3335 August 1 , 2016 – 10 00 am Continued 9 Manager Reports and Comments None 10 Board Reports and Comments Chairman Tony Braswell reminded everyone that the Board would be having lunch at the Johnston County Workforce Development Center located at 135 Best Wood Drive , Clayton immediately following the meeting with representatives from Novo Nordisk Following the lunch , the Board will tour the construction site of the Novo Nordisk expansion 11 Closed Session – NCGS 14331811 a 5 – Acquisition of Property Commissioner Chad M Stewart moved the Board go into closed session to establish or instruct staff concerning the negotiation of the price and terms of a contract concerning the acquisition of real property , pursuant to North Carolina General Statute 143 - 31811 a 5 Commissioner Cookie Pope seconded the motion which carried unanimously No action was taken Commissioner Allen L Mims , Jr moved the Board adjourn closed session and resume regular session Commissioner Chad M Stewart seconded the motion , which carried by unanimous vote There being no further business , Commissioner Jeffrey P Carver moved the Board adjourn Commissioner Chad M Stewart seconded the motion , which carried by unanimous vote The meeting adjourned at 11 50 am ____________________________ Tony Braswell , Chairman Paula G Woodard , Clerk to the BoardPage