July 5, 2016 - 10:00 AM - County Board of Commissioners Meeting Minutes

10 282 Meeting of the Johnston County Board of Commissioners July 5 , 2016 10 00 am The Johnston County Board of Commissioners met in regular session Tuesday , July 5 , 2016 at 10 00 am in the Commissioners Meeting Room , Johnston County Courthouse Annex , Smithfield , North Carolina The following members were present Present Vice Chairman DeVan Barbour , Cookie Pope , Allen L Mims , Jr , Jeffrey P Carver , Ted G Godwin , and Chad M Stewart Absent Chairman Tony Braswell Also Present County Manager Rick J Hester , Clerk to the Board Paula G Woodard , Finance Officer and Assistant County Manager J Chad McLamb , County Attorney Jennifer J Slusser , and Paralegal Deputy Clerk to the Board Dana Cuddington Vice Chairman DeVan Barbour called the meeting to order at 10 00 am and informed everyone that Chairman Tony Braswell would be absent from today’s meeting Commissioner Ted G Godwin opened the meeting with a prayer Commissioner Godwin stated as he traveled around the County this past weekend , he th can say that the 4 of July is alive and well in Johnston County and he is proud to be a part of it American Legion Post 109 Benson led those in attendance in the Pledge of Allegiance to the American Flag 1 Approval Discussion of Agenda Upon a motion by Commissioner Ted G Godwin , seconded by Commissioner Cookie Pope , and carried by unanimous vote , the Board approved the agenda as presented 2 Consent Agenda Items Upon a motion by Commissioner Allen L Mims , Jr , seconded by Commissioner Cookie Pope , and carried by unanimous vote , the Board approved the consent agenda items as follows A Approval of Minutes – June 6 , 2016 10 00 am and 6 00 pm ; June 13 , 2016 6 00 pm ; June 20 , 2016 6 00 pm ; and June 27 , 2016 8 15 am B Department of Transportation – Additions to System The Board concurred with the Department of Transportation’s recommendation to add the following roads to the State Maintained System Kyndalee Lane , Colson Drive , and Kasdon Drive – Kyndal Subdivision – Cleveland Township Sawyer Court – Huckleberry formerly Old Johnson Road Subdivision – Wilders Township Glen Forest Drive and Ridgeview Drive – Creekview Subdivision – Cleveland Township Bridgeport Circle and Westfield Court – Creeks at Millstone – Wilders Township C Tax Releases & Refunds – 05 16 2016 – 06 15 2016 Motor Vehicle Release Refund Report Year Bill # Acct # Name Tran Type Paid 2015 1605 - 648989 1503 - 671550 HOVIS , AVA MULL Release 18588 Real Personal Property Releases TRANS DATE TIME USER YR BILL # ACCT # TAXPAYER NAME AMOUNT 5 16 2016 9 03 37 AM ashleyheath 2014 - 104276 2000178220 TOTAL CAR CARE EXPERTS 21533 5 16 2016 10 59 06 AM ashleyheath 2014 - 37298 2000166422 GUZMAN , SYLVESTER 12913 5 16 2016 12 00 47 PM ashleyheath 2015 - 37433 2000166422 GUZMAN , SYLVESTER 12346Page283 July 5 , 2016 – 10 00 am Continued 5 16 2016 12 07 00 PM ashleyheath 2015 - 104978 2000185075 VERIZON WIRELESS SERVICES 21099 LLC 5 26 2016 9 32 49 AM dwoodward2 2015 - 103664 2000159187 SIMMENTAL VENTURES LLC 73150 5 26 2016 9 33 42 AM dwoodward2 2015 - 103665 2000159187 SIMMENTAL VENTURES LLC 73350 5 26 2016 1 25 33 PM ashleyheath 2015 - 83173 2000178196 SILLTRIST SOLUTIONS 17738 6 3 2016 2 13 00 PM cfutch 2016 - 200647 2000112638 MELTON , CHARLES R 47679 6 15 2016 8 54 16 AM ashleyheath 2015 - 105043 2000185332 SUSTAINABLE PROSPERITY INC 1,04597 6 15 2016 9 42 47 AM ashleyheath 2015 - 104128 2000181604 MASTER CLIPS AND STYLES 17820 Real Personal Property Refunds TRANS DATE TIME USER YR BILL # ACCT # TAXPAYER NAME AMOUNT 5 16 2016 8 58 41 AM jmorrow 2015 - 27528 2000026247 DUBLIN , MICHAEL DAVID 13826 5 19 2016 2 16 54 PM jmorrow 2015 - 36393 2000009703 GREEN , BOBBY H 11694 5 19 2016 2 37 50 PM jmorrow 2015 - 72454 2000027682 PERRY , BENJAMIN M 10105 5 24 2016 11 40 57 AM jmorrow 2015 - 7584 2000049106 BARNES , ANDRE 18815 5 31 2016 12 33 46 PM jmorrow 2015 - 7018 6740640 BAREFOOT , CLYDE WAYNE 24120 6 1 2016 3 32 37 PM jmorrow 2015 - 53619 2000105817 LANIER , CALVIN 1,55871 6 3 2016 2 13 15 PM cfutch 2016 - 200647 2000112638 MELTON , CHARLES R 47679 6 6 2016 9 28 01 AM jmorrow 2015 - 54584 2000138919 LEE , BRANDON 19326 6 6 2016 9 31 21 AM jmorrow 2015 - 54584 2000138919 LEE , BRANDON 11799 6 6 2016 11 00 05 AM jmorrow 2015 - 32702 2000173229 FOYE , YULANDA MICHELLE 10995 6 10 2016 11 56 47 AM jmorrow 2015 - 72304 2000144730 PEREZ , JUAN ISIDRO 10710 6 13 2016 8 33 04 AM jmorrow 2015 - 102611 2000120241 YOUNG , MARY K 77141 6 13 2016 8 38 23 AM jmorrow 2015 - 65704 2000090118 MUNDY , JOSEPH SCOTT 52066 6 14 2016 8 44 37 AM jmorrow 2015 - 76146 2000175960 RAMIREZ , ROBERTO HILARIO 69236 6 15 2016 11 22 49 AM awestbrook 2015 - 41331 2000135024 HINNANT , GLORIA 19903 North Carolina Vehicle Tax System - Pending Refund Report – May 2016 100 + Payee Name Bill # Transaction Refund Total Change # Reason BATTS , DAVID 0031378104 73674036 Processed 14227 LEE In Error 10032 500 24759 NEAL , GRACE 0024443169 73792323 Situs error 000 TUMBERLINA 7792 2597 10389 June 20 , 2016 This is to certify that , as authorized by the Board of Commissioners on December 11 , 2000 , I have approved the following tax releases and refunds under 100 , as recommended by the County Tax Administrator , Sheila Garner A complete record of this information is on file in the County Finance Office Totals from 05 15 16 to 06 15 16 Tax refunds - Personal Real Property 50176 Tax releases - Personal Real Property 71657 Motor Vehicle releases refunds 13088 Recommended by Tax Administrator Sheila Garner Approved by Finance Director J Chad McLamb 3 Public Comments A Citizen Comments – Ken Taylor Ken Taylor of 1755 Gordon Road , Clayton , North Carolina , addressed the Board regarding recent amendments to the Code of Ordinances as it relates to Chapter 4 – Animals Mr Taylor stated in response to one of the amendments allowing for animal cruelty violations to be handled in a civil manner versus being classified as a criminal manner , he had requested public records with regards to animal cruelty cases Mr Taylor expressed concerns with documentation by staff related to processing animal cruelty cases stating that all of the Animal Service Officers should be better documenting their cases especially with case close - out Mr Page284 July 5 , 2016 – 10 00 am Continued Taylor also stated with regards to the public hearing process for amending ordinances , the process needs to be more effective in allowing for public comment and input so those comments can be incorporated into the amendments Vice Chairman DeVan Barbour stated ordinances are living documents which can be amended as needed Vice Chairman Barbour thanked Mr Taylor for his comments noting the Board is always looking for ways to make things better 4 Register of Deeds – Refund of Excise Tax County Attorney Jennifer Slusser presented a request for refund of overpayment of revenue stamps from Nexsen Pruet , PLLC in the amount of 1,68000 Ms Slusser explained that a Trustee’s Deed was inadvertently recorded with excise taxes in the amount of 1,68000 paid to the Johnston County Register of Deeds The borrower filed for bankruptcy protection just prior to the 10 day upset bid period expiring , making the Trustee’s Deed invalid The Trustee’s Deed was subsequently set aside due to the bankruptcy filing Because the Trustee’s Deed was invalid , no excise tax was due The bankruptcy case was dismissed and a new foreclosure sale was conducted The sale was completed and a new Trustee’s Deed was recorded with the Johnston County Register of Deeds in February , 2016 in which excise taxes were paid Ms Slusser stated this request meets the statutory requirements and she recommends the Board approve the refund in the amount of 1,68000 Upon a motion by Commissioner Cookie Pope , seconded by Commissioner Allen L Mims , Jr , and carried unanimously , the Board approved the request for a refund of overpayment of revenue stamps from Nexsen Pruet , PLLC in the amount of 1,68000 5 Finance - Resolution Declaring Official Intent to Reimburse Expenditures with Proceeds of Debt Pursuant to United States Department of Treasury Regulations Finance Director and Assistant County Manager Chad McLamb requested the Board to adopt a resolution declaring official intent to reimburse expenditures with proceeds of debt for the Courthouse Facilities Renovations and Expansions Project Mr McLamb explained this will allow costs for the project to be reimbursed from proceeds of any future debt issued for the project Mr McLamb also requested the Board to adopt the accompanying capital project ordinance The Vice Chairman introduced the following resolution , a summary of which had been provided to each Commissioner , a copy of which was available with the Clerk to the Board and which was read by title RESOLUTION DECLARING OFFICIAL INTENT TO REIMBURSE EXPENDITURES WITH PROCEEDS OF DEBT PURSUANT TO UNITED STATES DEPARTMENT OF TREASURY REGULATIONS BE IT RESOLVED by the Board of Commissioners of Johnston County Section 1 The Board hereby finds , determines and declares as follows a Treasury Regulations Section 1150 - 2 the “ Regulations ” , promulgated by the United States Department of Treasury on June 18 , 1993 , prescribes certain specific procedures applicable to certain obligations issued by the County after June 30 , 1993 , including , without limitation , a requirement that the County timely declare its official intent to reimburse certain expenditures with the proceeds of debt to be issued thereafter by the County b The County has advanced and or will advance its own funds to pay certain capital costs the “ Original Expenditures ” associated with the County’s i acquisition , construction and equipping of one or more new buildings to be used as court house facilities for the County , including acquisition of necessary land and rights - of - way , ii renovation , reconstruction , expansion , equipping or demolition of all or a portion of any of the County’s existing courthouse facilities and or related existing structures and or improvements , iii acquisition of one or more parcels of contiguous and or adjacent land with or without existing structures and or improvements located thereon , including rights - of - way , and renovation , reconstruction , expansion , equipping or demolition of all or a portion of such existing structures and or improvements , iv any other improvements related to any of the foregoing and v any “ preliminary expenditures ” related to the foregoing architectural , engineering , surveying , soil testing , reimbursement bond issuance and similar costs that are incurred prior to commencement of acquisitionPage285 July 5 , 2016 – 10 00 am Continued or construction , but excluding land acquisition , site preparation and similar costs incident to commencement of construction the “ Courthouse Facilities Renovations and Expansions Project ” c The funds heretofore advanced or to be advanced by the County to pay the Original Expenditures are or will be available only on a temporary basis , and do not consist of funds that were otherwise earmarked or intended to be used by the County to permanently finance the Original Expenditures d As of the date hereof , the County reasonably expects that it will reimburse itself for such Original Expenditures with the proceeds of debt to be incurred by the County , and the maximum principal amount of debt to be incurred with respect to the Courthouse Facilities Renovations and Expansions Project is expected to be 5,000,000 e All Original Expenditures to be reimbursed by the County were paid no more than 60 days prior to , or will be paid on or after the date of , this declaration of official intent The County understands that such reimbursement must occur not later than 18 months after the later of i the date the Original Expenditure was paid ; or ii the date the Courthouse Facilities Renovations and Expansions Project is placed in service or abandoned , but in no event more than 3 years after the Original Expenditure was paid Section 2 This resolution shall take effect upon its passage Upon motion of Commissioner Jeffrey P Carver , seconded by Commissioner Ted G Godwin , the foregoing resolution entitled “ RESOLUTION DECLARING OFFICIAL INTENT TO REIMBURSE EXPENDITURES WITH PROCEEDS OF DEBT PURSUANT TO UNITED STATES DEPARTMENT OF TREASURY REGULATIONS ” was passed along with the following capital project ordinance adopted by the following vote Ayes Commissioners DeVan Barbour , Cookie Pope , Allen L Mims , Jr , Jeffrey P Carver , Ted G Godwin , and Chad M Stewart Noes None CAPITAL PROJECT ORDINANCE FOR THE COURTHOUSE FACILITIES RENOVATIONS AND EXPANSIONS PROJECT BE IT RESOLVED by the Board of Commissioners the “ Board ” of the County of Johnston , North Carolina the “ County ” , that pursuant to Section 132 of Chapter 159 of the General Statutes of North Carolina , the following capital project ordinance is hereby adopted Section 1 The project authorized is the Courthouse Facilities Renovations and Expansions Project the “ Project ” The Project is initially to be financed by an appropriation from the County’s General Fund Section 2 The officers of the County are hereby directed to proceed with the capital project within the terms of the budget contained herein Section 3 The following amounts are appropriated for the projects Courthouse Improvements 725,00000 Section 4 The following revenues are anticipated to be available to complete the projects Transfer from General Fund 725,00000 Section 5 The Assistant County Manager Director of Finance is hereby directed to maintain within the Capital Project Fund sufficient specific detailed accounting records to satisfy state and federal regulations Section 6 Only amounts authorized for the Project by the Board may be advanced from the Project fund for the purpose of making payments for project expenses PagePage pageNumber5286 July 5 , 2016 – 10 00 am Continued Section 7 The Assistant County Manager Director of Finance is hereby directed to report annually on the financial status of each project element in Section 3 and the total revenue received Section 8 Copies of this capital project ordinance shall be furnished to the Clerk to the Board , the Budget Officer and the Assistant County Manager Director of Finance for direction in carrying out this project Adopted this 5th day of July , 2016 6 Finance - Resolution Declaring Official Intent to Reimburse Expenditures with Proceeds of Debt Pursuant to United States Department of Treasury Regulations Finance Director and Assistant County Manager Chad McLamb requested the Board to adopt a resolution declaring official intent to reimburse expenditures with proceeds of debt for the proposed Public Safety Center – Phase I Project Mr McLamb stated this will allow preliminary planning and design costs for the project to be reimbursed from proceeds of future debt issued for the project Mr McLamb also requested the Board to adopt the accompanying capital project ordinance The Vice Chairman introduced the following resolution , a summary of which had been provided to each Commissioner , a copy of which was available with the Clerk to the Board and which was read by title RESOLUTION DECLARING OFFICIAL INTENT TO REIMBURSE EXPENDITURES WITH PROCEEDS OF DEBT PURSUANT TO UNITED STATES DEPARTMENT OF TREASURY REGULATIONS BE IT RESOLVED by the Board of Commissioners of Johnston County Section 1 The Board hereby finds , determines and declares as follows a Treasury Regulations Section 1150 - 2 the “ Regulations ” , promulgated by the United States Department of Treasury on June 18 , 1993 , prescribes certain specific procedures applicable to certain obligations issued by the County after June 30 , 1993 , including , without limitation , a requirement that the County timely declare its official intent to reimburse certain expenditures with the proceeds of debt to be issued thereafter by the County b The County has advanced and or will advance its own funds to pay certain capital costs the “ Original Expenditures ” associated with the County’s i acquisition , construction and equipping of one or more new buildings to be used as public safety facilities for Johnston County , including acquisition of necessary land and rights - of - way , ii any related improvements and iii any “ preliminary expenditures ” related to the foregoing architectural , engineering , surveying , soil testing , reimbursement bond issuance and similar costs that are incurred prior to commencement of acquisition or construction , but excluding land acquisition , site preparation and similar costs incident to commencement of construction the “ Public Safety Center – Phase 1 Project ” c The funds heretofore advanced or to be advanced by the County to pay the Original Expenditures are or will be available only on a temporary basis , and do not consist of funds that were otherwise earmarked or intended to be used by the County to permanently finance the Original Expenditures d As of the date hereof , the County reasonably expects that it will reimburse itself for such Original Expenditures with the proceeds of debt to be incurred by the County , and the maximum principal amount of debt to be incurred with respect to the Public Safety Center - Phase 1 Project is expected to be 39,000,000 e All Original Expenditures to be reimbursed by the County were paid no more than 60 days prior to , or will be paid on or after the date of , this declaration of official intent The County understands that such reimbursement must occur not later than 18 months after the later of i the date the Original Expenditure was paid ; or ii the date the Public Safety Center - Phase 1 Project is placed in service or abandoned , but in no event more than 3 years after the Original Expenditure was paid Section 2 This resolution shall take effect upon its passage PagePage pageNumber6287 July 5 , 2016 – 10 00 am Continued Upon motion of Commissioner Allen L Mims , Jr , seconded by Commissioner Ted G Godwin , the foregoing resolution entitled “ RESOLUTION DECLARING OFFICIAL INTENT TO REIMBURSE EXPENDITURES WITH PROCEEDS OF DEBT PURSUANT TO UNITED STATES DEPARTMENT OF TREASURY REGULATIONS ” was passed along with the following capital project ordinance adopted by the following vote Ayes Commissioners DeVan Barbour , Cookie Pope , Allen L Mims , Jr , Jeffrey P Carver , Ted G Godwin , and Chad M Stewart Noes None CAPITAL PROJECT ORDINANCE FOR THE JOHNSTON COUNTY PUBLIC SAFETY CENTER – PHASE I PROJECT BE IT RESOLVED by the Board of Commissioners the “ Board ” of the County of Johnston , North Carolina the “ County ” , that pursuant to Section 132 of Chapter 159 of the General Statutes of North Carolina , the following capital project ordinance is hereby adopted Section 1 The project authorized is preliminary planning and design costs for the Johnston County Public Safety Center – Phase I the “ Project ” The Project is initially to be financed by an appropriation from the County’s General Fund Section 2 The officers of the County are hereby directed to proceed with the capital project within the terms of the budget contained herein Section 3 The following amounts are appropriated for the projects Technical Services 1,000,000 Section 4 The following revenues are anticipated to be available to complete the projects Transfer from General Fund 1,000,000 Section 5 The Assistant County Manager Director of Finance is hereby directed to maintain within the Capital Project Fund sufficient specific detailed accounting records to satisfy state and federal regulations Section 6 Only amounts authorized for the Project by the Board may be advanced from the Project fund for the purpose of making payments for project expenses Section 7 The Assistant County Manager Director of Finance is hereby directed to report annually on the financial status of each project element in Section 3 and the total revenue received Section 8 Copies of this capital project ordinance shall be furnished to the Clerk to the Board , the Budget Officer and the Assistant County Manager Director of Finance for direction in carrying out this project Adopted this 5th day of July , 2016 7 Budget Revisions At the request of Finance Director and Assistant County Manager Chad McLamb , Commissioner Cookie Pope moved the Board approve the following budget revision , seconded by Commissioner Chad M Stewart , and carried by unanimous vote Finance REQUESTED CHANGE FUND BUDGET CODE LINE ITEM CLASSIFICATION EXPENDITURE INCREASE DECREASE 20 85230406 Technical Services 12,60000 TOTAL NET EXPENDITURES 12,60000PagePage pageNumber7288 July 5 , 2016 – 10 00 am Continued REQUESTED CHANGE FUND BUDGET CODE LINE ITEM CLASSIFICATION REVENUE INCREASE DECREASE 20 852336212 NCDOT Reimbursement 12,60000 TOTAL NET REVENUE 12,60000 8 Delinquent Tax Collection Report and Recognition of Tax Department Tax Administrator Sheila Garner reported on the collection of delinquent taxes for the month of June 2016 She presented the following information Enforced Collections June 2016 YTD 15 16 Wage Garnishments 19 594 Bank Attachments 48 423 Levys 0 0 Foreclosures Complaints Filed June 2016 0 15 Pending Dollars Collected June 2016 6,93379 North Carolina State Income Tax Debt Setoff YTD 15 16 142 Accounts 13,38777 As of June 30 , 2016 , the Tax Department has collected 9984 of the real and personal levy for 2015 There is no foreclosure sale scheduled at this time The registered motor vehicle collections for June 2016 are 1,208,56237 and YTD 15 - 16 is 12,851,83408 The 2016 Tax Bills are scheduled to be mailed on July 28 , 2016 Recognition of Tax Department Vice Chairman DeVan Barbour and the Board recognized Tax Administrator Sheila Garner and the Tax Department Staff for the outstanding collection rate at 9984 Vice Chairman Barbour spoke on the tremendous accomplishment of achieving such a high rate and how it positively impacts the County’s finances and bond rating Vice Chairman Barbour also recognized the citizens of Johnston County for their willingness to pay their taxes in a timely manner which greatly contributes to the excellent collection rate Ms Garner thanked the Board of Commissioners , County Attorney Jennifer Slusser , County Manager Rick Hester , and Finance Director Assistant County Manager Chad McLamb for their support to the Tax Department stating without that support the Tax Department staff could not do their jobs and achieve such a high rate Ms Garner recognized Tax Administrative Assistant II Jeannie Evans and Tax Collections Manager Cathy Futch in the audience as well as the entire Tax Department staff for their hard work and dedication to the County 9 Annual Tax Settlement for 2015 and Charge to Collect Taxes for 2016 Tax Administrator Sheila Garner presented the following annual tax settlement as of June 30 , 2016 The annual settlement as of June 30 , 2016 is as follows Total 2015 - 2016 Real Personal Tax Levy 105,623,95660 Total 2015 - 2016 Collected 105,453,20078 Percent Collected 9984 Real Estate Personal Collected Credited Balance Unpaid Real Business Personal 102,249,90151 Discoveries 3,538,32042 Releases - 164,26533 Levy 105,623,95660 Payments 105,453,20078PagePage pageNumber8289 July 5 , 2016 – 10 00 am Continued Balance Unpaid 170,75582 Percent Collected Up 04 9984 A final collections audit will be conducted by an outside auditing firm and included in the county - wide audit for 2015 - 2016 Prior Years Collected 2000 - 2014 Real Personal 216,12359 Motor Vehicles 30,05205 Increase in real business personal property levy 2014 101,606,91012 2015 105,623,95660 Increase 39536 Enforced Collections 2015 - 2016 Garnishments Served 594 256,00513 Paid 420 184,98681 Unpaid active 110 59,17952 Terminated 62 11,60417 Released 2 19863 Bank Attachments Served 423 481,33068 Paid 281 295,37610 Unpaid active 7 54,06038 No funds 42 45,00038 Account closed 12 5,90086 Released 6 13,52312 No Accounts etc 38 31,52818 Protected Funds SS 12 9,51468 Unpaid Partials 25 26,42698 Levy’s 0 Total Collected Debt Set - off Program 142 13,38777 Field Collections Deputy Collectors 2,383,38753 Total collected by enforcement actions 2,877,13821 or 2724 of levy Excludes dollars collected by foreclosure attorney Interest and fees collected RE PP 382,47234 Real Estate Foreclosure Collections Accounts to foreclosure attorney for collection 48 Complaints Filed 29 Complaints Pending 9 Accounts Paid 32 Total Collected by Foreclosure 45,18577 Multi - Year taxes Foreclosure Sales Property Sold Property Redeemed 10 5 Only One property remains in the upset bid period process PagePage pageNumber9290 July 5 , 2016 – 10 00 am Continued Payment Arrangements We encourage taxpayers to enter into payment arrangements prior to their taxes becoming delinquent The tax th collection’s office accepted 831 payment arrangements totaling approximately 1,084,16482 ; as of June 30 two accounts remain unpaid with a balance of 58363 Bankruptcy Bankruptcy Real and Personal - 18,27295 168 New Filings Last year 222 filings - 31,87298 2015 Post Petition Taxes Protected from Enforcement - 78,06248 Property Tax Commission Appeals 0 Total Taxes Protected from Enforcement - 96,33543 Unenforceable accounts represent 5642 of the Unpaid Balance of Real and Personal Property 96,33543 170,75582 56417 Tax Collection Rate Summary as of June 30 , 2015 2006 9833 2012 9868 2007 9835 2013 9872 2008 9858 2014 9950 2009 9867 2015 9980 2010 9863 2016 9984 2011 9861 Year over year ad valorem levy 2011 Levy 92,629,50273 Increase 0128023 Collected 91,341,81452 2012 Levy 102,831,63010 Increase 1101392 Revaluation Collected 101,477,43377 2013 Levy 106,627,90298 Increase 0369173 Collected 105,265,15734 2014 Levy 105,067,72353 County Levy 8,013,18588 NCDOT RMV Collected 104,544,37069 County Collected 8,013,18588 NCDOT RMV Total Levy 113,080,90941 Increase 0605189 Total Collected 112,557,55657 2015 Levy 101,606,91012 County Levy 11,752,55764 NCDOT RMV Collected 101,400,61532 County Collected 11,752,55764 NCDOT RMV Total Levy 113,359,46776 Increase 0024633 Total Collected 113,153,17296Page0291 July 5 , 2016 – 10 00 am Continued 2016 Levy 105,623,95660 County Levy 12,851,83408 NCDOT RMV Collected 105,453,20078 County Collected 12,851,83408 NCDOT RMV Total Levy 118,475,79068 Increase 0451336 Total Collected 118,305,03486 2014 included a one - time increase in motor vehicle revenue due to the additional four months of collections attributable to switching over to the new RMV system Summary For fiscal year 2015 - 2016 , it is with great effort that the Johnston County Tax Collector’s Office has achieved an increase in the real and personal property tax collection rate from 9980 to 9984 The growth in real property , personal property , and registered motor vehicles were up for FY 15 16 ; with an increase of 395 in real and personal property , and a 935 increase in registered motor vehicles Again this year I owe a great deal of gratitude to the many citizens of Johnston County that make it a priority to pay their taxes on time For FY 15 - 16 , 90 of the taxes owed were paid on time ; this is an increase of 2 over the previous year On January 6 , 2016 , staff began working to collect the delinquent taxes that totaled 9,807,03977 ; as of June 30 , 2016 , the remaining FY15 16 balance was 170,75582 In addition to the current year tax bills , staff collected 246,17564 in prior years ’ taxes According to the Department of State Treasurer , for fiscal year 2014 - 2015 , Johnston County had the highest collection rate for real and personal property among counties with a population group of greater than 100,000 We were second in the State In my opinion , Johnston County is fortunate to have one of the most knowledgeable and dedicated staffs in the assessment and collection profession in the state of North Carolina I’d like to thank each member of our staff for their continued support and enthusiasm in striving not only to meet , but also to exceed expectations throughout our organization I’d also like to thank each of you for your continued support of the tax office staff and myself Without your support such excellent collection rates could not be accomplished As required by state law , this is a true and accurate settlement pursuant to NCGS 105 - 373 I request the Johnston County Board of County Commissioners accept the settlement and pursuant to NCGS 105 - 321 charge me as Tax Collector with the responsibility for collection of the 2016 FY 2016 - 2017 taxes by all legal means necessary Sheila Garner Johnston County Tax Collector July 5 , 2016 Motion to Accept the 2015 Tax Settlement and Charge to Tax Administrator to Collect 2016 Taxes Commissioner Ted G Godwin moved the Board accept the Annual Tax Settlement for 2015 taxes and issue the following charge to the Tax Administrator for collection of 2016 taxes Commissioner Chad M Stewart seconded the motion , which carried by unanimous vote You are hereby authorized , empowered , and commanded to collect the taxes set forth in the tax records filed in the office of the Tax Administrator and in the tax receipts herewith delivered to you , in the amounts and from the taxpayers likewise therein set forth Such taxes are hereby declared to be a first lien upon all real property of the respective taxpayers in Johnston County , and this order shall be a full and sufficient authority to direct , require , and enable you to levy on and sell any real or personal property of such taxpayers , for and on account thereof , in accordance with law 10 Voting Delegate and Alternate for the 2016 NC Association of County Commissioners Conference Commissioner Chad M Stewart moved the Board appoint Commissioner Ted G Godwin as the Voting Delegate and Chairman Tony Braswell as the Alternate Voting Delegate for the 2016 North CarolinaPage1292 July 5 , 2016 – 10 00 am Continued Association of County Commissioners Conference in Forsyth County August 11 - 14 , 2016 Commissioner Jeffrey P Carver seconded the motion which carried by unanimous vote 11 Manager Reports and Comments A New Hotel in Benson County Manager Rick Hester thanked Economic Development Director Chris Johnson for partnering with the Town of Benson on their new hotel project that announced last week as a Hampton Inn B Request for Closed Session County Manager Rick Hester and County Attorney Jennifer Slusser requested the Board to sit in closed session for NCGS 14331811 a 3 – Attorney Client Privilege Pending Litigation - Johnson v Johnston County , McGee’s Crossroads Athletic Association , and Johnson Memorial Church ; and NCGS 14331811 a 5 – Acquisition of Property and 14331811 a 3 – Attorney Client Privilege Cleveland Consolidated Sewer Project Easements 12 Board Reports and Comments Commissioner Ted G Godwin thanked the Board of Commissioners for their work on the Fiscal Year 2016 - 2017 County Budget stating his job of pulling the information together for the budget motion was made easy by the cooperation he received from his fellow Commissioners Vice Chairman DeVan Barbour recognized and welcomed the Johnston County Summer Interns Group in the audience that were attending the meeting 13 Closed Session – NCGS 14331811 a 3 – Attorney Client Privilege Pending Litigation - Johnson v Johnston County , McGee’s Crossroads Athletic Association , and Johnson Memorial Church ; and NCGS 14331811 a 5 – Acquisition of Property and 14331811 a 3 – Attorney Client Privilege Cleveland Consolidated Sewer Project Easements Commissioner Jeffrey P Carver moved the Board go into closed session as follows 1 To consult with an attorney employed by the Board in order to preserve the attorney - client privilege , pursuant to North Carolina General Statute 143 - 31811 a 3 Pending Litigation – Johnson v Johnston County , McGee’s Crossroads Athletic Association , and Johnson Memorial Church ; and 2 To establish or instruct staff concerning the negotiation of the price and terms of a contract concerning the acquisition of real property , pursuant to North Carolina General Statute 143 - 31811 a 5 and for the purposes consulting with an attorney employed by the Board in order to preserve the attorney - client privilege , pursuant to North Carolina General Statute 143 - 31811 a 3 Cleveland Consolidated Sewer Project Easements Commissioner Cookie Pope seconded the motion which carried unanimously Action was taken in open session Commissioner Jeffrey P Carver moved the Board adjourn closed session and resume regular session Commissioner Chad M Stewart seconded the motion , which carried by unanimous vote County Attorney Jennifer Slusser requested the Board to approve for staff to move forward with acquiring three final easements needed for the Cleveland Consolidated Sewer Project Glen Road Townhomes Association ; KG Plaza ; and Cleveland Village , LLC as was discussed in closed session Upon a motion by Commissioner Ted G Godwin , seconded by Commissioner Cookie Pope , and carried by unanimous vote , the Board approved for staff to move forward with acquiring three final easements needed for the Cleveland Consolidated Sewer Project Glen Road Townhomes Association ; KG Plaza ; and Cleveland Village , LLC Page2293 July 5 , 2016 – 10 00 am Continued There being no further business , Commissioner Chad M Stewart moved the Board adjourn Commissioner Cookie Pope seconded the motion , which carried by unanimous vote The meeting adjourned at 11 15 am ____________________________ DeVan Barbour , Vice Chairman Paula G Woodard , Clerk to the BoardPage