February 1, 2016 - 10:00 AM - County Board of Commissioners Meeting Minutes

10 39 Meeting of the Johnston County Board of Commissioners February 1 , 2016 10 00 am The Johnston County Board of Commissioners met in regular session Monday , February 1 , 2016 at 10 00 am in the Commissioners Meeting Room , Johnston County Courthouse Annex , Smithfield , North Carolina The following members were present Present Chairman Tony Braswell , Cookie Pope , Allen L Mims , Jr , Jeffrey P Carver , Ted G Godwin , and Chad M Stewart Absent Vice Chairman DeVan Barbour Also Present County Manager Rick J Hester , Clerk to the Board Paula G Woodard , Finance Officer and Assistant County Manager J Chad McLamb , County Attorney Jennifer J Slusser , and Paralegal Deputy Clerk to the Board Dana Cuddington Chairman Tony Braswell called the meeting to order at 10 00 am Commissioner Ted G Godwin opened the meeting with a prayer American Legion Post 132 Smithfield led those in attendance in the Pledge of Allegiance to the American Flag 1 Approval Discussion of Agenda Upon a motion by Commissioner Allen L Mims , Jr , seconded by Commissioner Ted G Godwin , and carried by unanimous vote , the Board approved the agenda as presented 2 Consent Agenda Items Upon a motion by Commissioner Jeffrey P Carver , seconded by Commissioner Cookie Pope , and carried by unanimous vote , the Board approved the consent agenda items as follows A Approval of Minutes – January 4 , 2016 10 00 am and 6 00 pm ; and January 20 , 2016 B Department of Transportation – Additions to System The Board concurred with the Department of Transportation’s recommendation to add the following roads to the State Maintained System Summer Ridge Court , Baldwin Ridge Court , Clay Hill Court , Pleasant Lane , Jackson Ridge Court , High Ridge Court , N Sunset Ridge Drive , S Sunset Ridge Drive and Sunrise Ridge Drive – Summer Ridge – Pleasant Grove Township C Call for Public Hearing – Code of Ordinances Amendment for Land Development Code The Board scheduled a public hearing for the March 7 , 2016 6 00 PM Board of Commissioners Meeting to allow public comment on an amendment to the Code of Ordinances – Land Development Code as it relates to Minor Subdivisions The current minor subdivision standard only allows for two lots from a parent tract dating back to September 1 , 2000 As such , the Planning Board has heard multiple subdivisions of one lot as a major subdivision ; therefore , staff proposed an update to the standard that would move the date forward , as well as add more lots to the standard to bring it into alignment with the Design Manual standards D Tax Releases & Refunds – 12 16 2015 – 01 15 2016 Real Personal Property Releases TRANS DATE TIME USER YR BILL # ACCT # TAXPAYER NAME AMOUNT 12 16 2015 10 46 49 AM ashleyheath 2009 - 201042 2000083207 FOOD LION - LLC [ # 1685 ] - 23584 12 16 2015 10 47 30 AM ashleyheath 2009 - 201043 2000083207 FOOD LION - LLC [ # 1685 ] - 19595 12 16 2015 10 47 47 AM ashleyheath 2009 - 201044 2000083207 FOOD LION - LLC [ # 1685 ] - 15965 12 16 2015 10 50 12 AM ashleyheath 2009 - 201072 30881577 FOOD LION STORE [ # 429 ] - 30448Page40 February 1 , 2016 – 10 00 am Continued 12 16 2015 10 50 37 AM ashleyheath 2009 - 201073 30881577 FOOD LION STORE [ # 429 ] - 15983 12 16 2015 10 54 23 AM ashleyheath 2009 - 201082 2000058078 FOOD LION [ # 1279 ] - 46245 12 16 2015 10 59 52 AM ashleyheath 2009 - 201083 2000058078 FOOD LION [ # 1279 ] - 29579 12 16 2015 11 00 48 AM ashleyheath 2009 - 201084 2000058078 FOOD LION [ # 1279 ] - 16543 12 16 2015 11 06 47 AM ashleyheath 2009 - 201086 2000058078 FOOD LION [ # 1279 ] - 27414 12 16 2015 11 07 18 AM ashleyheath 2009 - 201087 2000058078 FOOD LION [ # 1279 ] - 15031 12 16 2015 11 47 56 AM ashleyheath 2009 - 201047 30881575 FOOD LION STORE [ # 149 ] - 7,36685 12 16 2015 11 48 45 AM ashleyheath 2009 - 201048 30881575 FOOD LION STORE [ # 149 ] - 6,17750 12 16 2015 11 49 10 AM ashleyheath 2009 - 201049 30881575 FOOD LION STORE [ # 149 ] - 5,09262 12 16 2015 11 49 37 AM ashleyheath 2009 - 201050 30881575 FOOD LION STORE [ # 149 ] - 4,26382 12 29 2015 9 28 59 AM cfutch 2015 - 47131 44976860 JOHNSON , FELTON E 21500 12 31 2015 12 35 44 PM ashleyheath 2015 - 200927 2000105204 KS BANK INC 2,50200 12 31 2015 12 37 37 PM ashleyheath 2015 - 200928 2000105204 KS BANK INC 3,16610 12 31 2015 12 49 58 PM ashleyheath 2015 - 200929 2000105204 KS BANK INC 3,51121 12 31 2015 12 50 57 PM ashleyheath 2015 - 200930 2000105204 KS BANK INC 3,99360 12 31 2015 12 52 56 PM ashleyheath 2015 - 200931 2000105204 KS BANK INC 4,26237 12 31 2015 12 54 25 PM ashleyheath 2015 - 200932 2000073107 KS BANK INC 37627 12 31 2015 12 59 31 PM ashleyheath 2015 - 200934 2000073107 KS BANK INC 42076 12 31 2015 1 01 45 PM ashleyheath 2015 - 200933 2000073107 KS BANK INC 38044 12 31 2015 1 02 27 PM ashleyheath 2015 - 200935 2000073107 KS BANK INC 39526 12 31 2015 1 03 40 PM ashleyheath 2015 - 200936 2000073107 KS BANK INC 55913 12 31 2015 1 05 02 PM ashleyheath 2015 - 200937 2000073108 KS BANK INC 62284 12 31 2015 1 06 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LOCKBOX 2015 - 81077 2000107789 SARDELLO , ROBERT J 4,01702 1 14 2016 2 52 25 PM jgreene 2015 - 81077 2000107789 SARDELLO , ROBERT J 4,01368Page048 February 1 , 2016 – 10 00 am Continued North Carolina Vehicle Tax System - Pending Refund Report – December 2015 100 + Payee Name Bill # Transaction Refund Total # Reason Change BAGGETT , 0029071278 39102920 Adjustment 9485 BERNARD 730 CLAYTON 10215 HATCH , 0029244959 39857458 Adjustment 39000 KELLY 4000 MARGARET 43000 KLEIN , AMY 0028739230 79247584 Situs error 000 LYNN 11630 2115 500 10015 63230 January 19 , 2016 This is to certify that , as authorized by the Board of Commissioners on December 11 , 2000 , I have approved the following tax releases and refunds under 100 , as recommended by the County Tax Administrator , Sheila Garner A complete record of this information is on file in the County Finance Office Totals from 12 16 15 to 01 15 16 Tax refunds - Personal Real Property 2,36052 Tax releases - Personal Real Property 79394 Motor Vehicle releases refunds 43105 Recommended by Tax Administrator Sheila Garner Approved by Finance Director J Chad McLamb 3 Public Comments A Update on Recent Winter Weather Event Director of Emergency Services Kim Robertson updated the Board on the recent icy weather event that occurred during January 22 and 23 , 2016 Ms Robertson also recognized and thanked several departments and agencies that assisted during the event , including her staff with Emergency Services , 911 - Communications , the Sheriff’s Office , the Department of Social Services , and representatives from Duke Energy Ms Robertson spoke on the coordination of all the agencies and departments noting everyone came together to make sure the citizens ’ needs were met Ms Robertson also thanked the Board of Commissioners and the County Manager for their support to Emergency Services 911 - Communications Director Jason Barbour provided the Board with statistics on the number of calls the 911 Center received throughout the weather event and thanked everyone for their assistance Mr Barbour stated the 911 Center along with the Clayton backup center received more calls for assistance and radio transmissions during this event than was received during Hurricanes Fran or Floyd Mr Barbour stated if there are future weather events , he would like to issue Public Service Announcements that if the calls are related to power outages , for people not to call 911 but rather to call their electric service provider instead Chairman Tony Braswell and the Board thanked everyone involved for their work and dedication during the weather event At the inquiry of Commissioner Allen L Mims , Jr regarding all the tree limbs in the right - of - ways as a result of the recent weather , County Manager Rick Hester stated he would contact the Department of Transportation to get an update Mr Hester also reported that Johnston County will be waiving the landfill tipping fees for ice storm related construction debris and yard waste until March 1 , 2016 and will also waive building and permit fees for ice storm related damage until March 1 , 2016 B Letter of Support for Johnston County Industries , Inc JCI President & CEO Bill Sharek asked the Board to consider sending a letter in support of JCI becoming the operating agency of the NC WORKS Career Center serving Johnston County He stated the Capital Area Workforce Development Board is accepting proposals for funding from entities that wish to offerPage149 February 1 , 2016 – 10 00 am Continued these services and JCI would like to operate the program in Johnston County Mr Sharek reported they are the only entity in Johnston County that is submitting a proposal , to the best of his knowledge Mr Sharek provided the Board with a background of JCI’s services and their partnerships as well as information with respect to their qualifications on becoming the operating agency for the NC WORKS Career Center in Johnston County Mr Sharek stated they are not requesting any additional funding to support the center ; just a letter in support Commissioner Jeffrey P Carver asked how long the contract would last if awarded to JCI Mr Sharek stated the bidding process is normally on a three year rotation He explained the contract is a one - year contract that can be renewed for two additional years at the discretion of the Capital Area Workforce Development Board Mr Sharek stated JCI would increase their workforce to manage the center He noted they have already had to expand their workforce to handle recent work contracts they have received Commissioner Ted G Godwin stated he has researched the proposal , can find no negatives , and would support JCI in their efforts Upon a motion by Commissioner Ted G Godwin , seconded by Commissioner Allen L Mims , Jr , and carried unanimously , the Board voted to send a letter in support for Johnston County Industries ’ proposal to become the operating agency of the NC WORKS Career Center serving Johnston County C Update from Flowers Plantation Reid Stephenson , representing Flowers Plantation , provided the Board with an update on recent developments and upcoming activities at Flowers Plantation He provided information regarding new home sales , total sales volumes , Parade of Homes information , and neighborhood news Mr Stephenson also provided the Board with a handout detailing upcoming events The Board briefly discussed transportation issues in the area with Mr Stephenson 4 Wake County – Update on Transit Initiatives Wake County Board of Commissioners Vice Chairman Sig Hutchinson addressed the Board and introduced Wake County Manager Jim Hartmann , Wake County Planning Director Tim Maloney , and Wake County Government Affairs and Legislative Liaison Chris Dillon Mr Hutchinson extended greetings to the Board from Wake County Chairman James West and his fellow Commissioners Mr Hutchinson stated they would like to update the Board regarding their transit plan which he believes is really more of a conversation about economic development and job creation Mr Hutchinson continued that Wake County has been involved with transit planning for over a decade but has taken a more serious approach in the last 12 months He stated they have gathered a great deal of public input to develop the plan and have received support from the community and business leaders Mr Hutchinson noted the issue will go before the voters in November for the opportunity to pass a half cent sales tax in order to implement and support the plan Mr Hutchinson stated if passed by the voters , the plan would quadruple their bus capacity helping to take congestion off the highways and hopefully making it easier for citizens in Johnston County to get to Wake County’s urban centers He noted there is also a rail component to the plan consisting of 37 miles of rail with the first phase going from Garner to Durham Mr Hutchinson stated it is their hope to engage Johnston County in a conversation about extending the rail opportunity to Clayton , Smithfield , Selma , and beyond which they feel would have huge benefits for both counties Wake County Planning Director Tim Maloney addressed the Board and reiterated Mr Hutchinson’s previous comment that over the last 12 months they have engaged and educated the public more in the development of the transit plan He stated they have educated the public on transit principles and how those principles are applied into a plan to best fit the community and region Mr Maloney stated in addition to the partners listed in the presentation that helped fund the plan they worked with all 12 municipalities in Wake County since everyone has a stake in the solutions to the plan Mr Maloney presented the following information to the Board and stated the plan is about providing alternative modes of mobility in the communities Page250 February 1 , 2016 – 10 00 am ContinuedPage351 February 1 , 2016 – 10 00 am ContinuedPage452 February 1 , 2016 – 10 00 am ContinuedPage553 February 1 , 2016 – 10 00 am Continued At the inquiry of Commissioner Allen L Mims , Jr , Mr Maloney stated transit systems do not pay for themselves and are heavily subsidized by public monies He stated all the local funding resources outlined in the presentation would be continuous to help fund the system Commissioner Jeffrey P Carver asked about the 300 Regional Car Registration Fee listed on Wake County’s website Mr Maloney responded the Regional Car Registration Fee is paid for by the citizens in Wake , Orange , and Durham Counties into one pot and the money is then split based upon where it is collected He stated the 700 County Vehicle Registration Fee mentioned in the presentation would be considered by the Wake County Commissioners just for Wake County citizens County Manager Jim Hartmann thanked the Board of Commissioners for hearing the presentation stating they are hopeful the voters will pass the issue in November so they can begin addressing long range congestion He stated it is in everyone’s benefit to look at the issues as well as look beyond Wake County’s borders and they hope to partner with Johnston County Chairman Tony Braswell thanked the Wake County Representatives for attending the meeting and presenting the information Chairman Braswell stated Johnston County is thankful for the partnership with Wake County 5 Sheriff’s Department – Request to Surplus and Auction Vehicles Sheriff Steve Bizzell requested the Board to declare the vehicles listed in the agenda packet as surplus and approve for them to be sold at Public Auction on Saturday , March 26 , 2016 at 10 00 am by Randy Wester Auction Company The auction would take place at the Johnston County Sheriff’s Office Fleet Services Building located at 60 Shelter Way in Smithfield Sheriff Bizzell also asked the Board to consider adding to the list a 2003 Chevrolet Avalanche that was seized as evidence during a drug investigation and ordered by the Courts to be forfeited to the Johnston County Sheriff’s Office Sheriff Bizzell reported to be in compliance with North Carolina General Statutes , the proceeds from the sale of the Avalanche , less expenses , must be transferred to Johnston County Schools County Manager Rick Hester asked the Board to consider adding a 2004 Ford Van that was transferred to the County from the Johnston County DAV Mr Hester recalled that in December 2013 , the Board approved a 15,000 allocation to the DAV towards the purchase of a new van with the understanding that either the old van or the funds from the sale of the old van would be returned to the County He stated the DAV has signed the title of the old van over to the County and it is not in a condition where it could be used by another County Department Commissioner Ted G Godwin asked if any of the vehicles could be transferred to another department for their use Sheriff Bizzell reported that he along with his staff have thoroughly looked the vehicles over and have determined they are not in a condition where they could be used by another department Sheriff Bizzell stated most of the vehicles are in need of major mechanical repairs and all have reached a point where the maintenance is becoming cost prohibitive Sheriff Bizzell stated when possible they do transfer vehicles to other departments for use ; however , he has personally been involved with these vehicles and can confirm they are not suitable for continued use by the County At the inquiry of Commissioner Allen L Mims , Jr , Sheriff Bizzell stated because Ford and Chevrolet are discontinuing the vehicles used by the Sheriff’s Department , they have no other options but to purchase Dodge vehicles which unfortunately cost more to maintain Sheriff Bizzell commented that he wished there was another alternative to save money Upon a motion by Commissioner Cookie Pope , seconded by Commissioner Allen L Mims , Jr , and carried by unanimous vote , the Board declared the following vehicles surplus and approved for them to be sold at Public Auction on Saturday , March 26 , 2016 at 10 00 am by Randy Wester Auction Company at the Johnston County Sheriff’s Office Fleet Services Building located at 60 Shelter Way in Smithfield Year Make Model VIN Mileage 1 2005 FORD CROWN VIC 2FAFP71W05X177597 156,756Page654 February 1 , 2016 – 10 00 am Continued 2 2006 FORD CROWN VIC 2FAFP71W56X119020 154,926 3 2007 FORD CROWN VIC 2FAFP74VX7X145200 156,180 4 2008 FORD CROWN VIC 2FAFP71V18X146256 147,817 5 2008 FORD CROWN VIC 2FAFP71V18X118120 150,697 6 2008 FORD CROWN VIC 2FAFP71V78X166365 149,455 7 2008 FORD CROWN VIC 2FAFP71V48X146249 150,434 8 2008 FORD CROWN VIC 2FAFP71VX8X146255 144,046 9 2008 FORD CROWN VIC 2FAFP71V98X146246 150,100 10 2009 FORD CROWN VIC 2FAHP71V09X121889 117,282 11 2009 FORD CROWN VIC 2FAHP71V79X121890 149,025 12 2009 FORD CROWN VIC 2FAHP71V49X121894 152,319 13 2009 FORD CROWN VIC 2FAHP71V09X121892 149,606 14 2010 FORD CROWN VIC 2FABP7BV7AX138715 159,762 15 2010 FORD CROWN VIC 2FABP7BV2AX138721 151,836 16 2010 FORD CROWN VIC 2FABP7BV4AX138722 148,449 17 2010 FORD CROWN VIC 2FABP7BV8AX138707 147,715 18 2010 FORD CROWN VIC 2FABP7BVXAX138708 150,104 19 2011 FORD CROWN VIC 2FABP7BV5BX138357 137,272 NOTE Vehicles # 2 and # 5 were purchased with federal asset forfeiture funds drug money Federal guidelines require that the proceeds from the sale of these vehicles be credited back to the appropriate revenue line item in the Sheriff’s Office budget , for federal auditing purposes Also , Vehicle # 3 was purchased from funds received from the NC Dept of Revenue through controlled substance taxes , and proceeds from the sale of this vehicle must be credited back to the appropriate revenue line item in the Sheriff’s Office budget for state auditing purposes 2003 Chevrolet Avalanche VIN 3GNEK13T43G194048 Mileage 187,297 2004 Ford Van VIN 1FBNE31L64HA83463 Mileage 181,084 6 Building & Grounds – Request to Surplus and Auction Equipment Buildings & Grounds Director Daniel Clifton requested the Board to declare the following equipment surplus and approve for the items to be sold at the Sheriff’s Public Auction on Saturday , March 26 , 2016 at 10 00 am by Randy Wester Auction Company at the Johnston County Sheriff’s Office Fleet Services Building located at 60 Shelter Way in Smithfield Mr Clifton reported on the condition of the equipment noting it is becoming cost prohibitive to maintain 2002 16 ’ Landscape Trailer - ID # NCX 1075055 2000 Scag Turf Tiger Lawn Mower - Model # STT61 - 25CH 2617 HRS 2005 John Deere Z - Trak Mower with Bagger - Model 777 Z - Trak Serial # TL342837 - 2032 HRS Upon a motion by Commissioner Jeffrey P Carver , seconded by Commissioner Cookie Pope , and carried by unanimous vote , the Board declared the above listed equipment as surplus and approved for the items to be sold at Public Auction on Saturday , March 26 , 2016 at 10 00 am by Randy Wester Auction Company at the Johnston County Sheriff’s Office Fleet Services Building located at 60 Shelter Way in Smithfield 7 Micro Fire Department – Approval of Tax Exempt Loan Status Finance Director and Assistant County Manager Chad McLamb explained that the Micro Volunteer Fire Department is requesting the Board to grant them tax exempt loan status so they can borrow up to 600,000 from KS Bank to refinance their existing building located at 321 US Hwy 301 in Micro at an interest rate of 275 over a 20 year period Mr McLamb stated he has reviewed the proposals and after discussions with the Fire Department concerning their ability to better afford the 20 year period proposal , he recommends the financing with KS Bank at 275 over a 20 year period Commissioner Jeffrey P Carver noted there were only two financing proposals in the packet and also asked about the original financing terms Micro Fire Chief Johnny Dixon stated he contacted four banks ; however , only two responded with proposals Chief Dixon reported their original loan amount was 825,000 for 30 years to construct theirPage755 February 1 , 2016 – 10 00 am Continued building Chief Dixon stated they are requesting the 20 year financing because they feel comfortable with that term ; however , they hope to have it paid off within 15 years Commissioner Carver asked Mr McLamb to encourage the fire departments whenever possible that if they feel they can pay off the loan earlier than the agreed upon term , to go ahead and get a better rate with a shorter amortization schedule Commissioner Jeffrey P Carver moved the Board adopt the following resolution granting tax exempt loan status to the Micro Volunteer Fire Department so they can borrow up to 600,000 from KS Bank to refinance their existing building located at 321 US Hwy 301 in Micro at an interest rate of 275 over a 20 year period Commissioner Cookie Pope seconded the motion which carried by unanimous vote NOW , THEREFORE , BE IT HEREBY RESOLVED , that the Board of Commissioners of Johnston County , North Carolina , does hereby approve a tax - exempt loan to the Micro Volunteer Fire Department , Inc of Johnston County , North Carolina the “ VFD ” , from KS Bank in an amount up to 600,000 for the refinancing of their existing station located at 321 US Hwy 301 , Micro , North Carolina RESOLVED , FURTHER , that the approval of the loan to the VFD set forth above is given solely for purposes of the public approval requirements for tax - exempt financing applicable to the VFD because of Section 150 e 3 and Section 147 f of the Internal Revenue Code of 1986 , as amended , and such approval does not obligate the County or its Board of Commissioners in any way regarding repayment of the debt Duly certified by the execution hereof and the placement hereon of the seal of said st county , this 1 day of February , 2016 8 Inspections Appeal – Derek Ball County Attorney Jennifer Slusser explained that the Board of Commissioners received an appeal request from Mr Derek Ball regarding a stop work order and subsequent hearing that was held with regards to a barn being constructed without the proper permits The structure in question is located at 250 Wills Run , Garner in Johnston County Ms Slusser stated pursuant to North Carolina General Statute 153A - 370 , an owner who has received a stop work order from the inspector may appeal that order to the Board of Commissioners by giving written notice of the appeal to the Clerk which was done Ms Slusser continued that once the written appeal request is submitted , the Board of Commissioners is then required to hear the appeal within a reasonable time and must affirm , modify and affirm , or revoke the order Ms Slusser advised the Board to hear the appeal as a quasi - judicial proceeding in which the witnesses provide their testimony under oath Chairman Tony Braswell opened the hearing and those that wished to speak were sworn in by the Clerk to the Board Johnston County Building Inspector Shane Hudson addressed the Board and stated an inspector from the Johnston County Inspections Department visited the site in question on March 17 , 2014 due to a complaint received from a neighboring property owner that Mr Ball was constructing a barn without a permit Mr Hudson stated upon visiting the site , the inspector posted a stop work order on the property and a notification letter was sent to Mr Ball which came back as undeliverable on April 21 , 2014 Mr Hudson stated the Inspections Department then had the Sheriff’s Office deliver a letter to Mr Ball on April 22 , 2014 advising him of the situation and the need to get a permit Mr Hudson reported since that time , numerous letters have been sent to Mr Ball regarding the situation and Mr Ball has yet to obtain the building permit At the inquiry of Chairman Tony Braswell , Mr Hudson stated the subsequent letters mailed to Mr Ball were sent on October 21 , 2014 and November 19 , 2014 with more following after that He stated the last letter sent to Mr Ball was on December 3 , 2015 Mr Hudson stated it has been an ongoing process to give Mr Ball the opportunity to come into compliance Mr Hudson reported Mr Ball came to the office to obtain a permit at one time , but felt the barn could possibly be too close to the property line according to setback requirements by the County Mr Hudson stated a notice of the hearing was mailed on November 17 , 2015 with the hearing date set for December 1 , 2015 at 8 30 am Mr Hudson stated the notice of the hearing was unclaimed by Mr Ball Mr Hudson submitted photos to the Board of the structure in question for the record Upon questions by Commissioner Allen L Mims , Jr , Mr Hudson stated the setback requirement is 10 feet at a minimum and he believes that Mr Ball is assuming he does not meet that setback requirement , becausePage856 February 1 , 2016 – 10 00 am Continued no site plan has been submitted to Inspections showing the exact dimensions Mr Hudson stated he does not believe the property is a bonafide farm Mr Hudson stated the construction of the building itself is also a concern to Inspections Mr Hudson reported the Inspections Department goes by the North Carolina Residential Building Code due to the size of the barn and he estimates it to be approximately 30 ’ x 40 ’ Commissioner Jeffrey P Carver stated from the photos it appears there is a storage shed inside the barn and he asked when the photos were taken Mr Hudson stated the photos were taken in 2014 , but Inspections has made several site visits since that time and the condition has not changed In response to Commissioner Mims , Mr Hudson stated if the structure is a true farm building on a bonafide farm with a farm number then Mr Ball would be exempt from having a permit but he would still have to meet the setback requirements from the County Derek Ball , 250 Wills Run , Garner , addressed the Board Mr Ball stated the structure was just a barn that he tried to turn into a garage himself on the weekends and after work during the week Mr Ball provided the Board with a description of the barn when he purchased the property noting it was basically a pole style barn with a roof Mr Ball reported he tore off the old roof and replaced it as well as started constructing walls in between the existing posts Mr Ball stated his intentions were to store an old truck that he would like to restore as well as some equipment and his tractor in the barn Mr Ball reported he also had concrete poured for the barn Mr Ball stated he does believe there is an issue with the setback requirements stating he was told the setbacks must be at least 10 feet and to his knowledge they are only 5 feet Mr Ball stated he understands there is a problem ; however , he was just trying to repair a structure that was already there when he purchased the property Mr Ball stated he was also told that an engineer would have to sign off on the construction and he has been in talks with an engineer to get that done Mr Ball stated he is prepared to do whatever he needs to Commissioner Carver stated in looking at the pictures , there appears to be a small shed inside the barn structure and asked if it was there when Mr Ball purchased the property as well as the concrete pad Mr Ball stated the shed was already on the site but he added the concrete pad Mr Ball stated the concrete pad was poured around the original shed Mr Ball stated the posts and a roof were also already on the site as well Commissioner Mims asked Mr Ball if he added onto the structure during his renovations Mr Ball confirmed that he did add a small amount to the front of the structure but that area was not within the area that possibly has setback issues Commissioner Mims stated it sounds to him like the barn is a nonconforming use because of the setback issue and to his knowledge , a nonconforming use may be repaired , but it cannot be enlarged Commissioner Mims asked Mr Ball if the property was a bonafide farm Mr Ball reported he does have horses on the property and another horse barn but he does not have a farm number Mr Ball informed the Board that he has a neighbor that also has a building too close to the property line and he questioned why that neighbor has not received a citation Chairman Braswell stated for the purposes of this hearing , the Board cannot consider what the neighboring properties are doing and must focus on the complaint at hand Commissioner Chad M Stewart asked what Mr Ball could do with the structure or if it had to be torn down because of the setback issue Commissioner Mims stated as he understands , the barn would be grandfathered as a nonconforming use and Mr Ball can make repairs to the structure but he cannot expand it in any way Mr Ball stated he did not expand the structure towards the setback area Page957 February 1 , 2016 – 10 00 am Continued Commissioner Mims clarified that a nonconforming structure cannot be expanded at all Commissioner Mims noted that if Mr Ball has horses and meets the requirements under General Statutes for horse farming , then he could perhaps look into becoming a bonafide farm and getting a farm number At the request of Chairman Braswell , Director of Inspections Dean Barbour stated if Mr Ball had a farm number then there would be no issue Mr Barbour reported the barn has the appearance of a residential garage and because the Inspections Department received a complaint they must investigate it and enforce remedies Mr Barbour stated he is unsure if the building has been enlarged or not and would have to see evidence to verify that information Mr Barbour stated as far as if the barn would meet the residential code in its current condition , they cannot be sure because a permit has not been obtained Mr Barbour stated the setback issue also needs to be addressed through the Planning Department noting Mr Ball could apply for a variance through the Board of Adjustment Upon a question by Commissioner Mims , Mr Barbour confirmed that a nonconforming use can be repaired when needed , but not enlarged Mr Barbour st