December 7, 2015 - 10:00 AM - County Board of Commissioners Meeting Minutes

10 841 Meeting of the Johnston County Board of Commissioners December 7 , 2015 10 00 am The Johnston County Board of Commissioners met in regular session Monday , December 7 , 2015 at 10 00 am in the Commissioners Meeting Room , Johnston County Courthouse Annex , Smithfield , North Carolina The following members were present Present Chairman Tony Braswell , Vice Chairman DeVan Barbour , Cookie Pope , Allen L Mims , Jr , Jeffrey P Carver , Ted G Godwin , and Chad M Stewart Absent None Also Present County Manager Rick J Hester , Clerk to the Board Paula G Woodard , Finance Officer and Assistant County Manager J Chad McLamb , County Attorney Jennifer J Slusser , and Paralegal Deputy Clerk to the Board Dana Cuddington Chairman Tony Braswell called the meeting to order at 10 00 am Commissioner Ted G Godwin opened the meeting with a prayer Marine Corps League Carry On Detachment 1236 of Clayton led those in attendance in the Pledge of Allegiance to the American Flag and in a Moment of Silence in memory of those that gave the ultimate sacrifice in the bombing of Pearl Harbor on December 7 , 1941 Chairman Braswell recognized and welcomed the following special guests to the meeting Senior Resident Superior Court Judge Thomas H Lock , Chief District Court Judge Jacquelyn L Lee , Sheriff Steve Bizzell , District Attorney Susan Doyle , and Clerk of Superior Court Michelle Ball 1 Approval Discussion of Agenda Upon a motion by Commissioner DeVan Barbour , seconded by Commissioner Cookie Pope , and carried by unanimous vote , the Board approved the agenda as presented 2 Consent Agenda Items Upon a motion by Commissioner Cookie Pope , seconded by Commissioner DeVan Barbour , and carried by unanimous vote , the Board approved the consent agenda items as follows A Approval of Minutes – November 2 , 2015 10 00 am and 6 00 pm B Department of Transportation – Additions to System The Board concurred with the Department of Transportation’s recommendation to add the following roads to the State Maintained System Glen Iris Drive , Letchworth Drive , and Gennessee Drive – Glen Iris Subdivision – O’Neals Township Langdon Farm Drive , Lawson Court , and Gray Court – Langdon Farms – Smithfield Township Manor Drive – Cleveland Manor – Cleveland Township Redwood Road – Remington Hills – O’Neals Township C Adoption of Regular Board Meetings for 2016 , as follows JOHNSTON COUNTY BOARD OF COMMISSIONERS 2016 REGULAR BOARD MEETINGS Meeting Place - Johnston County Courthouse 207 E Johnston Street , Smithfield , North Carolina Commissioners Meeting Room January Monday , January 4 , 2016 – 10 00 am & 6 00 pm February Monday , February 1 , 2016 – 10 00 am & 6 00 pm Page842 December 7 , 2015 – 10 00 am Continued March Monday , March 7 , 2016 – 10 00 am & 6 00 pm April Monday , April 4 , 2016 – 10 00 am & 6 00 pm May Monday , May 2 , 2016 – 10 00 am & 6 00 pm June Monday , June 6 , 2016 – 10 00 am & 6 00 pm July Tuesday , July 5 , 2016 – 10 00 am & 6 00 pm August Monday , August 1 , 2016 – 10 00 am & 6 00 pm September Tuesday , September 6 , 2016 – 10 00 am & 6 00 pm October Monday , October 3 , 2016 – 10 00 am & 6 00 pm November Monday , November 7 , 2016 – 10 00 am & 6 00 pm December Monday , December 5 , 2016 – 10 00 am & 6 00 pm D Approval of Public Officials Bonds for the County , as follows Amount of Policy Position Official Name Bond Number Effective Dates Tax Administrator Sheila Garner 50,00000 2965516 01 01 14 - 02 28 17 Social Services Dir Tina Corbett 55,00000 2463590 08 31 15 - 08 31 16 Sheriff Steve Bizzell 60,00000 3548642 12 07 14 - 12 07 18 Register of Deeds Craig Olive 60,00000 2647210 12 01 15 - 12 01 16 Blanket Bond All employees 50,00000 2244175 12 01 14 - 12 01 18 County Manager Rick J Hester 500,00000 2244175 12 01 14 - 12 01 18 Clerk to the Board Paula Woodard 500,00000 2244175 12 01 14 - 12 01 18 Finance Officer J Chad McLamb 500,00000 2244175 12 01 14 - 12 01 18 Asst Finance Officer Tyson Radford 500,00000 2244175 12 01 14 - 12 01 18 Economic Dev Director Chris Johnson 100,00000 2244175 12 01 14 - 12 01 18 E Town of Selma – Appointment to Planning Board Per the Town of Selma’s request , the Board appointed Donna Hatcher , 2025 US Hwy 301 North , Selma term expiring 11 1 2018 to the Selma Planning Board to represent the ETJ area of the Town F Town of Smithfield – Reappointment to Planning Board and Board of Adjustment Per the Town of Smithfield’s request , the Board reappointed Mark Lane , 2080 Yelverton Grove Road , Smithfield term expiring 12 31 2018 to the Smithfield Planning Board and Board of Adjustment to represent the ETJ area of the Town G Town of Clayton – Appointment to Planning Board Per the Town of Clayton’s request , the Board appointed Nathan Evans , 124 Plaza DeLuke Square , Clayton term expiring 12 31 2016 to the Clayton Planning Board to represent the ETJ area of the Town H Tax Releases & Refunds – 10 16 2015 – 11 15 2015 Real Personal Property Releases TRANS DATE TIME USER YR BILL # ACCT # TAXPAYER NAME AMOUNT 10 21 2015 11 19 28 AM ashleyheath 2015 - 201521 2000158414 BUSBEE CONCRETE SERVICES INC 99428 10 21 2015 11 33 35 AM ashleyheath 2015 - 201520 2000158414 BUSBEE CONCRETE SERVICES INC 83041 11 6 2015 1 24 33 PM dwoodward2 2015 - 76093 2000174611 RAKE , TINA MARIE 14987 11 12 2015 12 51 53 PM ashleyheath 2015 - 104093 2000181586 MHC TRUCK LEASING INC 6,85733 11 13 2015 7 59 36 AM ashleyheath 2015 - 202381 2000181544 RYDER TRUCK RENTAL LTD 3,80103 11 13 2015 9 20 59 AM ashleyheath 2015 - 24067 2000082401 D & S PROPERTIES LLC 29635 11 13 2015 10 31 01 AM ashleyheath 2015 - 202349 2000181315 JIMMY J TRANSPORT 44325 11 13 2015 12 09 50 PM ashleyheath 2015 - 99010 2000162781 WILLIAMS , DENNIS RAY JR 11825 11 13 2015 2 53 20 PM cfutch 2015 - 62565 2000069058 MEDLIN , HAROLD M 78593 11 13 2015 2 54 53 PM cfutch 2015 - 62571 2000051198 MEDLIN , HARRY SCOTT 45061 11 13 2015 2 58 09 PM cfutch 2015 - 65665 2000158709 MULLINS , DEBORAH J 1,93357 11 13 2015 2 59 52 PM cfutch 2015 - 39524 2000158192 HAYNES , KAREN M 1,88894Page843 December 7 , 2015 – 10 00 am Continued 11 13 2015 3 11 28 PM cfutch 2015 - 10753 10989920 BLACKMON , RANDY D 28177 Real Personal Property Refunds TRANS DATE TIME USER YR BILL # ACCT # TAXPAYER NAME AMOUNT 10 16 2015 2 29 07 PM LOCKBOX 2015 - 41794 2000031445 HOCUTT , DANNY W 35147 10 19 2015 2 31 21 PM LOCKBOX 2015 - 4536 2000157857 RUTTING IRON LLC 27720 10 20 2015 2 50 55 PM LOCKBOX 2015 - 80144 2000157857 RUTTING IRON LLC 26408 10 21 2015 11 40 56 AM tcronan 2015 - 28335 2000119125 E AND F PROPERTIES INC 1,06346 10 26 2015 12 56 27 PM jmorrow 2015 - 37854 2000034094 HALL , CARROLL G 48255 10 29 2015 11 59 48 AM WFHL 2015 - 35654 2000180795 BATTEN , EMILY 41316 10 29 2015 11 59 48 AM WFHL 2015 - 3498 2000084381 DARRYL D EVANS INC 39488 10 29 2015 11 59 48 AM WFHL 2015 - 47406 2000136317 JOHNSON , JERRY G 1,49609 10 29 2015 11 59 48 AM WFHL 2015 - 51335 2000053994 KILLEBREW , JOSEPH JOHN JR 1,70951 10 30 2015 10 37 08 AM awestbrook 2015 - 55126 2000098983 LEE , JASPER P JR 96029 11 2 2015 10 31 57 AM jmorrow 2015 - 18446 2000166038 CGP TRANSACTION LLC 44917 11 3 2015 2 49 02 PM LOCKBOX 2015 - 26751 2000163743 DJ 4042 INC 42625 11 6 2015 2 33 36 PM LOCKBOX 2015 - 16000 2000181110 VANDIVER , LINDA 13641 11 6 2015 2 41 34 PM jevans 2015 - 52374 2000179986 MACDONALD , JAMES A JR 3,76701 11 9 2015 2 32 40 PM LOCKBOX 2015 - 10312 10479402 BIZZELL , J W JR 15136 11 9 2015 2 32 40 PM LOCKBOX 2015 - 10313 10479402 BIZZELL , J W JR 1,91925 11 9 2015 2 32 40 PM LOCKBOX 2015 - 10310 10479402 BIZZELL , J W JR 72169 11 9 2015 2 32 40 PM LOCKBOX 2015 - 94322 2000123050 VELLETRI , ALFRED 36512 11 12 2015 2 57 18 PM LOCKBOX 2014 - 57006 2000068186 LOPEZ , ERLINDA GUERRERO 1,08914 11 12 2015 2 57 19 PM LOCKBOX 2015 - 41114 2000171854 HILLMAN , RICHARD H 1,09760 11 12 2015 3 41 36 PM jmorrow 2014 - 11903 2000000568 BOYKIN , MICHAEL RAY 17233 11 13 2015 12 43 46 PM LRTA 2015 - 21641 2000154820 COSTANZA , FRANK V 2,12209 11 13 2015 12 43 46 PM LRTA 2015 - 32235 2000171856 FOOTE , JANICE RUTH 90000 11 13 2015 12 43 46 PM LRTA 2015 - 45842 2000108507 JARAMILLO , ELEAZAR C 87498 11 13 2015 12 43 46 PM LRTA 2015 - 63733 60753716 MINTON , KENNETH R 10091 11 13 2015 12 43 46 PM LRTA 2015 - 83797 2000113774 SMITH , CORY 64437 11 13 2015 3 11 59 PM cfutch 2015 - 202521 10989920 BLACKMON , RANDY D 26635 North Carolina Vehicle Tax System - Pending Refund Report – October 2015 100 + Payee Name Bill # Transaction Refund Total # Reason Change HUGHES , 0004087363 36139346 Adjustment 9079 DONALD 931 LEE 10010 JOHNSON , 0021586759 73769800 Situs error 000 DONALD 9257 WAYNE 1300 3086 11043 21053 November 18 , 2015 This is to certify that , as authorized by the Board of Commissioners on December 11 , 2000 , I have approved the following tax releases and refunds under 100 , as recommended by the County Tax Administrator , Sheila Garner A complete record of this information is on file in the County Finance Office Totals from 10 16 15 to 11 15 15 Tax refunds - Personal Real Property 46128 Tax releases - Personal Real Property 60271 Motor Vehicle releases refunds 15108 Recommended by Tax Administrator Sheila Garner Approved by Finance Director J Chad McLamb 3 Organization of the Board Chairman of the Board County Manager Rick Hester called for nominations for Chairman of the Board Page844 December 7 , 2015 – 10 00 am Continued Commissioner Cookie Pope nominated Commissioner Tony Braswell to serve as Chair Commissioner Jeffrey P Carver seconded the nomination There being no further nominations , the County Manager closed the nominations and Commissioner Tony Braswell was elected by acclamation to serve as Chairman for a one year term Vice Chairman of the Board Chairman Tony Braswell called for nominations for Vice Chairman of the Board Commissioner Ted G Godwin nominated Commissioner DeVan Barbour Commissioner Cookie Pope seconded the nomination There being no further nominations , Chairman Tony Braswell closed the nominations and Commissioner DeVan Barbour was elected by acclamation to serve as Vice Chairman of the Board for a one year term Remarks Chairman Tony Braswell thanked his fellow Commissioners for their confidence in him by allowing him to serve as Chairman again and stated 2016 will be a bittersweet year Chairman Braswell stated he has served 11 years so far as a County Commissioner and it will be like leaving family at the end of 2016 Chairman Braswell stated the Board is blessed to be able to work together as a team and is also blessed with a great staff Chairman Braswell recognized County Manager Rick Hester , County Attorney Jennifer Slusser , Tax Administrator Sheila Garner , Clerk to the Board Paula Woodard , Deputy Clerk Dana Cuddington , and Assistant County Manager Finance Director Chad McLamb for their work and support to the Board Chairman Braswell also thanked all the employees who proudly wear the Johnston County employee badge stating the Board appreciates their dedication Chairman Braswell stated the Board will move forward in 2016 continuing to serve the citizens 4 Public Comments None 5 Moseley Architects – Update on Courthouse Space Needs Study County Manager Rick Hester introduced Dan Mace from Moseley Architects to present an update on the courthouse space needs study Mr Mace thanked the Board for allowing Moseley Architects to attend the meeting and update the Board Mr Mace introduced his associate , Todd Davis to also present some of the findings and recommendations in the study Mr Davis reviewed the following presentation with the Board PagePage pageNumber5845 December 7 , 2015 – 10 00 am Continued Mr Davis reviewed jail population figures with the Board and stated historically from 2010 to 2014 , the numbers have been up and down ; however , the declines are misleading because those decreases have been due to the efforts made by the Judicial System and the Sheriff’s Office to try and control the overcrowding Mr Davis stated in 2014 Johnston County was at an average per day of 203 inmates even with all the corrective measures the Sheriff’s Office and the Judicial System made to try and alleviate that number Mr Davis reported they expect the population numbers to increase due to recent changes in the law where all future misdemeanor inmates will have to be housed locally instead of sending them to the State detention center He stated the misdemeanor inmates make up a large part of the population ; therefore , the average daily numbers will increase PagePage pageNumber6846 December 7 , 2015 – 10 00 am Continued Mr Davis stated the County’s overall population is increasing as well as the number of admissions in the jail In addition to the average daily count , there are peak times of the year that must be accounted for which can increase dramatically at times Mr Davis reviewed projected numbers with the Board as well as the average length of stay estimates , as follows Mr Davis pointed out that Johnston County’s average length of stay numbers are some of the lowest he has seen He stated this is due to the Judicial System and the Sheriff’s Office going above and beyond to try and keep the jail population as low as possible Mr Davis noted his concern is how sustainable is that low average length of stay PagePage pageNumber7847 December 7 , 2015 – 10 00 am Continued Mr Davis stated they began looking at the projected detention population in order to forecast the number of beds that will be needed in the future He reported by the year 2020 they project Johnston County will need 337 beds to properly classify and handle the peak times He noted through 2040 they project a need of 477 beds which is a conservative estimate in his opinion Mr Davis stated by law the County is required to separate offenders based on behavior and the type of charges in order to avoid conflicts between inmates as well as mitigate the County’s liability Mr Davis noted in looking at the last five years worth of data , there were some days where the jail was as much as 100 over capacity and the jail staff went to work to get those people transferred to other locations Following discussion concerning the sustainability of the low average length of stay figures , Sheriff Steve Bizzell provided the Board with a brief overview of what happens when someone is sentenced and must be transferred to prison He noted that the Clerk of Court and the District Attorney’s Office does a great job working with the Jail Administrator through this process and he also complimented the Court System on helping to get repeat offenders processed through the system Sheriff Bizzell reported today they have 250 inmates in the County’s jail and 13 female inmates are being housed in the Sampson County Jail at a cost to Johnston County of 50 per inmate per day Sheriff Bizzell pointed out the current jail is designed for a capacity of 191 Sheriff Bizzell and Mr Davis also spoke on the core areas kitchen , laundry , and intake area of the current Johnston County Jail noting they were not designed for a population of 250 inmates Upon a question by Commissioner Allen L Mims , Jr , Mr Davis reported his inmate population projections do not take into account the new law regarding misdemeanor inmates because it was passed very recently Mr Davis stated he has not studied the misdemeanor issue in depth ; however , based on his previous studies he would estimate the misdemeanor population could impact the numbers as much as 50 Sheriff Bizzell noted that as the Board is aware , the County is also mandated to house up to 60 federal inmates at any given time through a contract the County has with the US Marshal’s Office through 2024 Sheriff Bizzell stated the County is fortunate that the US Marshal’s Office is not sending those inmates because they are aware of the overcrowding situation in Johnston County , but he cautioned that the State Marshal’s Office does not have to do that and could send those inmates at anytime Mr Mace addressed the Board and presented recommendations and options from the study Mr Mace stated not only did they look at detention bed needs , but they looked at the entire Judicial System He stated they identified areas that could be phased in as the County moves forward to address all the public safety needs in general Mr Mace stated they looked at existing courtrooms that could have phased renovations occur to include technology updates and layout changes in order to move cases through the proceedings quicker Mr Mace stated the Sheriff is very amenable to looking at finding another space for the narcotics division so that space could be renovated for an additional courtroom PagePage pageNumber8848 December 7 , 2015 – 10 00 am Continued Mr Mace stated the desire is to keep the judicial operations and the County administrative offices in the courthouse ; therefore , in order to replace the current jail facility , the County would need to look into the possibility of finding a new location for a public safety facility Mr Mace reported because of the geography downtown , there is no place at the courthouse for another new facility He stated once a new public safety facility was constructed , then the existing Sheriff’s Office could be used for County administrative functions and judicial system expansion needs Mr Mace stated if there were a separate public safety facility offsite , it would also alleviate the parking situation downtown although it would not solve it Mr Mace stated they also looked at moving 911 - Communications , Emergency Services , and EMS along with the jail and Sheriff’s Office which would free up even more space at the courthouse Mr Mace presented and reviewed possible floor plan options with the Board for a new public safety facility PagePage pageNumber9849 December 7 , 2015 – 10 00 am ContinuedPage0850 December 7 , 2015 – 10 00 am Continued Mr Mace reviewed estimated cost information with the Board and noted the estimates do not include land acquisitions costs Page1851 December 7 , 2015 – 10 00 am ContinuedPage2852 December 7 , 2015 – 10 00 am ContinuedPage3853 December 7 , 2015 – 10 00 am ContinuedPage4854 December 7 , 2015 – 10 00 am Continued Chairman Tony Braswell stated the study first began because of the courtroom space issues and he asked if there are some temporary situations that could be looked at to help with the courtroom space , noting the narcotics division space was mentioned as a possibility Mr Mace stated as long as a replacement space could be found for the narcotics division , then that space could be looked at for courtroom needs He noted that replacement space would first need to be identified to move the narcotics division and spoke on the sensitive matters that division oversees which would require proper security Chairman Braswell stated he would like for the Board to make the study an item of discussion at the annual work session to be scheduled in February or March 2016 He asked the Commissioners to bring their calendars to the evening meeting to set a date for that work session Chairman Braswell stated he would like to spend more time discussing the recommendations and how to move forward Chairman Braswell asked Mr Mace to be a part of that discussion at the work session Upon a question by Commissioner Ted G Godwin , Mr Mace stated while the cost estimates presented today are just for planning purposes to begin discussions , they are realistic numbers He stated as the Board moves forward and designs begin , they would make sure that whatever plan is chosen , the designs would be done in a cost effective manner At the inquiry of Commissioner Chad M Stewart , Mr Mace stated cost estimates for renovating existing space in the current courthouse facility were not included in their estimates because they first need to know which direction the County would like to go Commissioner DeVan Barbour thanked Moseley Architects for the information ; however , he spoke on the immediate needs stating the Board must have cost estimates and plans to address the short - term courtroom needs as soon as possible Commissioner Barbour spoke on the immediate need to maximize space in the courthouse to help with the courtrooms Commissioner Barbour stated he would like to have cost estimates and discuss those short - term needs at the work session in February or March Mr Mace stated he can provide cost estimates for renovating the narcotics division space for courtrooms as soon as an area to relocate the narcotics division is identified Page5855 December 7 , 2015 – 10 00 am Continued Commissioner Jeffrey P Carver noted the cost estimates provided by Moseley Architects are hard costs and he would also like to see estimates associated with operating costs Sheriff Bizzell spoke on the importance of making sure they have adequate space to handle the inmate capacities Sheriff Bizzell stated the need for more space is immediate to address overcrowding and he would do whatever he could to work with the court system through the process Sherriff Bizzell asked the Board to begin thinking of off - site locations where a new facility could be constructed Senior Resident Superior Court Judge Thomas H Lock stated they support the needs of the Sheriff , 911 - Communications , and Emergency Services Judge Lock thanked Commissioner Barbour for his earlier remarks regarding the immediate need for courtroom space because he agrees Judge Lock spoke on how everyone is working together to try and manage the current court situation , but he stressed that their needs are pressing and he thanked the Board for any assistance they can provide Chief District Court Judge Jacquelyn L Lee thanked the Board for talking about the needs in the courthouse and spoke on the safety issues of holding domestic court in the Board of Commissioners Meeting Room as well as the Emergency Operations Center Judge Lee stated those areas must be addressed for the safety of everyone Commissioner Cookie Pope agreed with Judges Lock and Lee stating the courtroom needs are immediate and she appreciates everyone working together to solve the problems District Attorney Susan Doyle expressed her appreciation to the Board for allowing them to work with Moseley Architects on their specific needs Ms Doyle stated everyone’s needs are important and she appreciates the opportunity to work together Clerk of Superior Court Michelle Ball stated they wholeheartedly support Sheriff Bizzell in his efforts to manage the inmate population Ms Ball spoke on the court case volume and how many people are moving through the courthouse each day Ms Ball stated she hopes to work together to address the situation Chairman Braswell thanked Moseley Architects and everyone for attending and sharing information Chairman Braswell stated he looks forward to the next discussion at the Board’s annual work session 6 911 - Communications – P - 25 Repeater System Lease Purchase 911 - Communications Director Jason Barbour explained that in order to finalize the infrastructure equipment needs to become P - 25 compliant , staff is requesting the Board to approve the purchase of P - 25 repeater system equipment upgrades which is the last piece of equipment needed for the P - 25 conversion Mr Barbour reported the total cost of the purchase is 1,358,48694 and staff plans to seek lease purchase financing proposals for the equipment as it is not eligible to be paid for with 911 revenues Mr Barbour stated the request has changed from what was reported in the agenda packet in that staff is requesting the Board to go ahead and approve the purchase so the equipment can be ordered in time to meet the October 1 , 2016 deadline for the P - 25 system conversion County Manager Rick Hester stated staff would like to seek additional financing proposals and will bring those back to the Board once they are received Mr Hester thanked Commissioner Jeffrey P Carver for his guidance to staff on the financing options Mr Hester stated the first payment would most likely be in the next fiscal year At the inquiry of Chairman Tony Braswell , Mr Barbour stated all the municipalities have been informed of the October 1 , 2016 conversion date Mr Barbour stated he plans to meet with them one more time after the first of the year to make sure they are aware that once the conversion occurs , the towns must be ready because there is no going back at that point Upon a motion by Commissioner Cookie Pope , seconded by Commissioner Ted G Godwin , and carried unanimously , the Board approved the purchase of the P - 25 repeater system equipment upgrades with lease purchase financing proposals to come back to the Board for approval at a later date 7 Emergency Services – Request for Northern Regional Grant P - 25 Radio PurchasePage6856 December 7 , 2015 – 10 00 am Continued Emergency Services Assistant Director Paul Whitehurst reported the Kenly Fire Department was awarded a regional radio grant to purchase P - 25 compliant 800 MHz radios for the Antioch , Archer Lodge , Bethany , Clayton , Corinth - Holder , Kenly , Micro , Pine Level , Thanksgiving , and Wilson’s Mills Fire Departments He explained the grant covers mobile radios for engine companies , a base radio for each station , and portable radios for officers Mr Whitehurst stated the Kenly Fire Department would like to execute the regional grant radio purchase by December 31 , 2015 The total cost to fund all the mobile and portable radios included in the grant is 575,00000 Mr Whitehurst noted the Federal share of the grant when awarded was reduced by 50 to 374,18200 leaving a balance of 200,81800 Mr Whitehurst stated the Kenly Fire Department is respectfully requesting the Board of Commissioners to approve and fund the balance of 200,81800 This covers the 10 match in the amount of 37,41800 required by the Fire Department and the remaining cost of 163,40000 not covered by the grant Mr Whitehurst noted that spending the additional 163,40000 for this purchase will reduce the remaining cost for the final fire service radio purchase to an estimated 800,00000 in the spring of 2016 Upon a motion by Commissioner Ted G Godwin , seconded by Commissioner Cookie Pope , and carried unanimously , the Board approved funding the balance of 200,81800 for the Northern Regional Grant P - 25 Radio Purchase which covers the 10 match in the amount of 37,41800 required by the Fire Department and the remaining cost of 163,40000 not covered by the grant 8 Health Department – Approval of Updated Fee Schedules Assistant Health Director Steve Strickland reported the Johnston County Health Department is requesting annual approval of the updated Behavioral Health Fee Schedule , Preventive Health Fee Schedule , and the Environmental Health Fee Schedule Mr Strickland stated per the State contract with the Division of Public Health , all fees must be approved by the Board of Health and the Board of County Commissioners He noted the Board of Health has reviewed and approved the schedules for each division Mr Strickland stated there has been little change in the Behavioral Health and Preventive Health schedules and no changes to the Environmental Health schedule Mr Strickland asked the Board to approve the fee schedules and offered to answer any questions Upon a motion by Commissioner Cookie Pope , seconded by Commissioner Ted G Godwin , and carried unanimously , the Board approved the following fee schedules for the Health Department [ continued on next page ]Page7857 December 7 , 2015 – 10 00 am ContinuedPage8858 December 7 , 2015 – 10 00 am ContinuedPage9859 December 7 , 2015 – 10 00 am ContinuedPage0860 December 7 , 2015 – 10 00 am ContinuedPage1861 December 7 , 2015 – 10 00 am ContinuedPage2862 December 7 , 2015 – 10 00 am Continued 9 Public Utilities – Award of Bid – Water Treatment Plant Fourth Filter Addition Public Utilities Director Chandra Coats , PE , reported that bids were received on September 22 , 2015 for the Johnston County Water Treatment Plant Fourth Filter project She explained the project includes a fourth filter addition and chemical feed improvements at the water treatment plant Ms Coats stated three bids were received ; however , upon bid evaluation , the bid submitted by RTD Construction was deemed non - responsive due to the absence of subcontractor information required by statute The project bid form was structured for the contractor to provide a total base bid and several alternate bid items Ms Coats presented the following summary tabulation of bids Bidder License Bid Base Bid Filter Alternate Filter Alternate Add Alternate No 1 # Bond No 1 No 2 Claricone No 9 Foundation RTD Construction 69739 X Nonresponsive Bid State Utility Contractors , Inc 17793 X 5,124,000 + 135,000 N A 45,000 TA Loving Company 325 X 5,200,000 + 50,000 N A 90,000 Ms Coats stated the lowest responsive , responsible base bid was submitted by State Utility Contractors of Monroe , NC in the amount of 5,124,00000 and the bids exceeded funds available for the project However , State Utility Contractors agreed to perform a value engineering review with the County and McKim & Creed Engineers Ms Coats reported State Utility Contractors agreed to a negotiated bid amount of 4,906,00000 and they are properly licensed and experienced in the type of construction involved and appear to have the financial , labor , and equipment resources required to complete construction within the stipulated contract completion time Ms Coats presented the following proposed project budget Phase I Design Engineering 291,87800 Total Phase 1 Project Budget 291,87800 Phase II Construction Base Bid 5,124,00000 Deduction for Value Engineering 263,00000 Construction Alternate Bid Item 45,00000 Total Construction 4,906,00000 Contingency 243,05000 Loan Closing Fee 107,85000 Construction Administration Observation 102,00000 Other Bid , Award & Record Drawings 78,55000Page3863 December 7 , 2015 – 10 00 am Continued Total Phase II Project Budget 5,437,45000 Funding for the proposed project is as follows Phase I Drinking Water State Revolving Loan 20 yr , ½ market rate 117,30000 Appropriation from Fund 67 174,57800 Total 291,87800 Phase II Drinking Water State Revolving Loan 20 yr , ½ market rate 5,392,45000 Appropriation from Fund 67 45,00000 Total Project Funding 5,437,45000 Ms Coats stated staff recommends award of the Water Treatment Plant Fourth Filter Addition project to State Utility Contractors based on the negotiated bid amount of 4,906,00000 , adoption of a resolution accepting the SRF loan in the amount of 5,392,450 and approval of the project budget contingent upon approval from NCDEQ DWI Division of Water Infrastructure via adoption of the capital project ordinance Ms Coats stated should the Board choose to approve the project , pursuant to NCGS Article 23 Chapter 153A - 457 , this shall serve as public notice for construction at the Johnston County Water Treatment Plant located at 600 Clearwater Drive Construction is expected to begin January 2016 and last through May 2017 Ms Coats offered to answer any questions Commissioner DeVan Barbour moved the Board award the Water Treatment Plant Fourth Filter Addition project to State Utility Contractors based on the negotiated bid amount of 4,906,00000 , adopt the resolution following accepting the State Revolving Fund loan in the amount of 5,392,450 and approve the project budget contingent upon approval from NCDEQ DWI Division of Water Infrastructure via adoption of the following capital project ordinance Commissioner Cookie Pope seconded the motion which carried by unanimous vote RESOLUTION BY JOHNSTON COUNTY BOARD OF COMMISSIONERS WHEREAS , the Safe Drinking Water Act Amendments of 1996 authorized the making of loans and grants to aid eligible , drinking - water system owners in financing the cost of construction for eligible , drinking - water infrastructure , and WHEREAS , the North Carolina Department of Environmental Quality has offered a Drinking Water State Revolving Fund Loan in the amount of 5,392,450 for the construction of the Johnston County Water Treatment Plant Filter Additions and Chemical Feed Improvements Construction Project WHEREAS , Johnston County intends to construct said project in accordance with the approved plans and specifications , NOW , THEREFORE , BE IT RESOLVED BY THE BOARD OF COMMISSIONERS OF JOHNSTON COUNTY That Johnston County does hereby accept the Drinking Water State Revolving Fund Loan offer of 5,392,450 That Johnston County does hereby give assurance to the North Carolina Department of Environmental Quality that it will adhere to all applicable items specified in the standard “ Conditions ” and “ Assurances ” of the loan offer That Rick J Hester , County Manager , and successors so titled , is hereby authorized and directed to furnish such information as the appropriate State agency may request in connection with such application or the project ; to make the assurances as contained above ; and to execute such other documents as may be required in connection with the application That Johnston County has substantially complied or will substantially comply with all Federal , State and local laws , rules , regulations , and ordinances applicable to the project and to Federal and State grants and loans pertaining thereto th Adopted this 7 day of December , 2015 , at Smithfield , North Carolina CAPITAL PROJECT ORDINANCE FOR THE WATER TREATMENT PLANT FILTER ADDITIONS AND CHEMICAL FEED IMPROVEMENTS PROJECT BE IT RESOLVED by the Board of Commissioners the “ Board ” of the County of Johnston , North Carolina the “ County ” , that pursuant to Section 132 of Chapter 159 of the General Statutes of North Carolina , the following capital project ordinance is hereby adopted Page4864 December 7 , 2015 – 10 00 am Continued Section 1 The project authorized is the Water Treatment Plant Filter Additions and Chemical Feed Improvements Project the “ Project ” Phase I of the Project includes the planning , engineering and design of a new 4 MGD gravity filter system with building and yard piping , chemical feed system improvements , and related electrical upgrades , to be financed by a Drinking Water State Revolving Loan and an appropriation from the County Water Fund “ Fund 67 ” Phase II includes construction of the Project , to be financed by a separate Drinking Water State Revolving Loan and an additional appropriation from Fund 67 Section 2 The officers of the County are hereby directed to proceed with the capital Project within the terms of the Drinking Water State Revolving Loan offers and the budget contained herein Section 3 The following amounts are appropriated for the Project Phase I - Planning Technical Services 291,878 Phase II – Construction Technical Services 180,550 Construction 4,906,000 Contingency 243,050 Loan Closing Fee 107,850 Total 5,437,450 Section 4 The following revenues are anticipated to be available to complete this Project Phase I - Planning Drinking Water State Revolving Loan 117,300 Transfer from Fund 67 174,578 Total 291,878 Phase II - Construction Drinking Water State Revolving Loan 5,392,450 Transfer from Fund 67 45,000 Total 5,437,450 Section 5 The Director of Finance is hereby directed to maintain within the Capital Project Fund sufficient specific detailed accounting records to satisfy the requirements of the North Carolina Department of Environmental Quality “ NC DEQ ” and the terms of the Drinking Water State Revolving Loan shall be met Section 6 Funds may be advanced from Fund 67 for the purpose of making payments as due Reimbursement requests should be made to the NC DEQ in an orderly and timely manner Section 7 The Director of Finance is hereby directed to report annually on the financial status of each Project element in Section 3 and the total revenue received Section 8 Copies of this capital project ordinance shall be furnished to the Clerk to the Board of Commissioners , the Budget Officer and the Director of Finance for direction in carrying out this Project Section 9 The Board hereby awards the construction contract in the amount of 4,906,000 to State Utility Contractors , Inc of Monroe , NC , subject to NC DEQ approval th Amended this 7 day of December 2015 10 Public Utilities – 2015 Sewer Rehabilitation Project Public Utilities Director Chandra Coats , PE , stated that Johnston County has received a Notice of Intent to Fund the 2015 Sewer Rehabilitation Project from NCDEQ Division of Water Infrastructure DWI She explained the project will include CCTV and inspection of approximately 34,500 LF of gravity sewer mains , flow isolation studies and rehabilitation , repair or replacement of the necessary mains and manholes includes Wilson Street , Buffalo Road , and Neuse River Interceptor areas Ms Coats stated Phase 1 of the project consists of infrastructure assessment , which includes CCTV , visual inspection and flow isolation studies Phase 2 will include rehabilitation and repair or replacement of the identified sewer main segments and manholes Ms Coats presented the following proposed project budget Phase 1 – Infrastructure Assessment TV , Inspection and Flow Isolation Studies 118,45000 Contingency 6,05000 Total Phase 1 124,50000 Phase 2 – Sewer Main Manhole Rehabilitation and Repair Construction 640,35000 Contingency 47,23000 Total Phase 2 687,58000 Loan Closing 16,24200 Total Project Cost 828,32200 Funding for the proposed project is as follows NCDEQ DWI Clean Water Loan 812,08000 Fund 68 Appropriations 16,24200Page5865 December 7 , 2015 – 10 00 am Continued Total Project Funds 828,32200 Ms Coats stated the County has not received the formal loan offer from NCDEQ DWI as the offer will be sent after the study phase is completed and the projected Phase 2 costs are confirmed However , Phase 1 has been identified by DWI as an eligible expense for reimbursement for the proposed loan Ms Coats noted that if by unforeseen circumstances , a loan offer is not received , 124,500 would need to be appropriated from Fund 68 for Phase One Ms Coats asked the Board to approve the proposed project budget via adoption of the capital project ordinance Commissioner Chad M Stewart moved the Board adopt the capital project budget ordinance following for the 2015 Sewer Rehabilitation Project Commissioner Cookie Pope seconded the motion which carried by unanimous vote CAPITAL PROJECT ORDINANCE FOR THE 2015 SEWER REHABILITATION PROJECT BE IT RESOLVED by the Board of Commissioners the “ Board ” of the County of Johnston , North Carolina the “ County ” , that pursuant to Section 132 of Chapter 159 of the General Statutes of North Carolina , the following capital project ordinance is hereby adopted Section 1 The project authorized is the 2015 Sewer Rehabilitation Project , which involves CCTV and inspection of approximately 34,500 linear feet of gravity sewer mains and flow isolation studies “ Phase I ” , and rehabilitation and repair of the identified necessary mains and manholes “ Phase II ” , including Wilson Street , Buffalo Road and Neuse River Interceptor areas the “ Project ” The Project is to be financed by a Clean Water State Revolving Fund Loan and an appropriation from the County Sewer Fund “ Fund 68 ” Section 2 The officers of the County are hereby directed to proceed with the capital Project within the terms of the State Clean Water Revolving Fund Loan offer and the budget contained herein Section 3 The following amounts are appropriated for the Project Phase I – Infrastructure Assessment Technical Services 118,450 Contingency 6,050 Total Phase I 124,500 Phase II – Sewer Main Manhole Rehabilitation and Repair Construction 640,350 Contingency 47,230 Loan Closing Fee 16,242 Total Phase II 703,822 Section 4 The following revenues are anticipated to be available to complete this Project State Clean Water Revolving Fund Loan 812,080 Fund 68 Appropriation 16,242 Total 828,322 Section 5 The Director of Finance is hereby directed to maintain within the Capital Project Fund sufficient specific detailed accounting records to satisfy the requirements of the North Carolina Department of Environmental Quality and the terms of the State Clean Water Revolving Fund Loan shall be met Section 6 Funds may be advanced from Fund 68 for the purpose of making payments as due Reimbursement requests should be made to the North Carolina Department of Environmental Quality in an orderly and timely manner Section 7 The Director of Finance is hereby directed to report annually on the financial status of each Project element in Section 3 and the total revenue received Section 8 Copies of this capital project ordinance shall be furnished to the Clerk to the Board of Commissioners , the Budget Officer and the Director of Finance for direction in carrying out this Project Adopted this 7th day of December , 2015 11 Public Utilities – Award of Bid Looping Lines – FY 2015 - 2016 Project Public Utilities Director Chandra Coats , PE reported bids were received on November 12 , 2015 for the Johnston County Looping Lines and Small Water Main Extensions FY 2015 - 2016 project Ms Coats stated the bid advertisement and opening procedures were consistent with statutory requirements to the best of staff’s knowledge and the project was bid as three divisions , including water main extensions along Parkertown Road , Homestead Road , and Long Branch Road Six 6 bids were received , as follows Math error corrected Division 1 Division 2 Division 3 Bidder Base Bid Base Bid Base Bid Total Base Bid Hawley Construction 21,07000 49,58000 98,79500 169,44500Page6866 December 7 , 2015 – 10 00 am Continued TA Loving Company 25,15500 52,04510 94,80815 172,00825 Herring Rivenbark 28,62500 61,37550 117,63550 207,63600 MT Murphy Construction 42,02550 90,90035 168,13710 301,06295 Sanford Contractors 49,59130 95,38860 169,61910 314,59900 RD Braswell Construction 53,64035 127,62395 221,39160 402,65590 Ms Coats stated the lowest responsive bid was submitted by Hawley Construction , Inc of Kenly , NC in the amount of 169,44500 She reported that Hawley Construction , Inc is properly licensed and experienced in the type of construction involved and appears to have the financial , labor , and equipment resources required to complete the construction within the stipulated contract completion time The amount of 300,000 was included in the FY 2015 - 2016 budget for the project Ms Coats presented the following proposed project budget Construction 169,44500 Contingency 49,55500 Total Project Budget 219,00000 Ms Coats stated should the Board choose to approve the project , pursuant to NCGS Article 23 Chapter 153A - 457 , this shall serve as public notice for construction along the public right - of - ways listed below • Homestead Road from NC 210 to approximately 254 Homestead Road • Parkertown Road from Mulberry Road to approximately 1957 Parkertown Road • Long Branch Road from Black Creek Road to Mossburg Lane Construction is expected to begin January 2016 and last through June 2016 Ms Coats stated staff recommends award of the Johnston County Looping Lines FY 2015 - 2016 project to Hawley Construction , Inc in the amount of 169,44500 and approval of the project budget via approval of a budget revision Ms Coats offered to answer any questions Commissioner Ted G Godwin moved the Board award the Johnston County Looping Lines FY 2015 - 2016 project to Hawley Construction , Inc in the amount of 169,44500 and approve the project budget via approval of the following budget revision Commissioner Chad M Stewart seconded the motion which carried by unanimous vote REQUESTED CHANGE FUND BUDGET CODE LINE ITEM CLASSIFICATION EXPENDITURE INCREASE DECREASE 20 85201800 Construction 169,44500 20 85207406 Contingency 49,55500 TOTAL NET EXPENDITURES 219,00000 REQUESTED CHANGE FUND BUDGET CODE LINE ITEM CLASSIFICATION REVENUE INCREASE DECREASE 20 852037925 Transfer from Other Funds 219,00000 TOTAL NET REVENUE 219,00000 12 Budget Revisions Assistant County Manager and Finance Officer Chad McLamb requested the Board to approve the budget revisions listed in the agenda packet and offered to answer any questions Commissioner Allen L Mims , Jr moved the Board approve the following budget amendments , seconded by Commissioner DeVan Barbour , and carried by unanimous vote Health REQUESTED CHANGE FUND BUDGET CODE LINE ITEM CLASSIFICATION EXPENDITURE INCREASE DECREASE 10 59607050 Non - Major Capital Outlay 16,53100 TOTAL NET EXPENDITURES 16,53100 REQUESTED CHANGE FUND BUDGET CODE LINE ITEM CLASSIFICATION REVENUE INCREASE DECREASE Page7867 December 7 , 2015 – 10 00 am Continued 10 596034154 Dept of Health & Human Services 16,53100 TOTAL NET REVENUE 16,53100 REQUESTED CHANGE FUND BUDGET CODE LINE ITEM CLASSIFICATION EXPENDITURE INCREASE DECREASE 10 59157050 Non - Major Capital Outlay 1,50416 10 59207050 Non - Major Capital Outlay 15,65315 10 59257050 Non - Major Capital Outlay 17,17384 10 59457050 Non - Major Capital Outlay 48,31485 TOTAL NET EXPENDITURES 82,64600 REQUESTED CHANGE FUND BUDGET CODE LINE ITEM CLASSIFICATION REVENUE INCREASE DECREASE 10 591534154 Dept of Health & Human Services 1,50416 10 5920 34154 Dept of Health & Human Services 15,65315 10 5925 34154 Dept of Health & Human Services 17,17384 10 5945 34154 Dept of Health & Human Services 48,31485 TOTAL NET REVENUE 82,64600 Sheriff REQUESTED CHANGE FUND BUDGET CODE LINE ITEM CLASSIFICATION EXPENDITURE INCREASE DECREASE 10 51001110 Postage 600 10 51001700 Vehicles 9,63497 10 51003100 Fuels 7815 10 51003200 Office Supplies 2615 10 51004300 Special Services 22000 10 51007300 Courthouse Improvements 17,46000 10 51007414 Capital Outlay – Sheriff 1,67198 10 51007418 Capital Outlay – Drug Seizure 22500 TOTAL NET EXPENDITURES 29,32225 REQUESTED CHANGE FUND BUDGET CODE LINE ITEM CLASSIFICATION REVENUE INCREASE DECREASE 10 510032106 Controlled Substance Tax 1,67198 10 510032509 Insurance Recovery 6,72497 10 510033099 Miscellaneous Revenue 3,24030 10 510035160 Federal Equitable Sharing 22500 10 510036119 Sale of Assets 17,46000 TOTAL NET REVENUE 29,32225 Social Services REQUESTED CHANGE FUND BUDGET CODE LINE ITEM CLASSIFICATION EXPENDITURE INCREASE DECREASE 10 61101917 LIEAP 8,37900 TOTAL NET EXPENDITURES 8,37900 REQUESTED CHANGE FUND BUDGET CODE LINE ITEM CLASSIFICATION REVENUE INCREASE DECREASE 10 610034123 Administration 8,37900 TOTAL NET REVENUE 8,37900 REQUESTED CHANGE FUND BUDGET CODE LINE ITEM CLASSIFICATION EXPENDITURE INCREASE DECREASE Page8868 December 7 , 2015 – 10 00 am Continued 10 61204516 In - Home Aides DSS 11,99600 TOTAL NET EXPENDITURES 11,99600 REQUESTED CHANGE FUND BUDGET CODE LINE ITEM CLASSIFICATION REVENUE INCREASE DECREASE 10 612034126 Triangle J - Block Grant Aging 11,99600 TOTAL NET REVENUE 11,99600 REQUESTED CHANGE FUND BUDGET CODE LINE ITEM CLASSIFICATION EXPENDITURE INCREASE DECREASE 10 61204502 Purchases - Adult Day Care 39,27200 TOTAL NET EXPENDITURES 39,27200 REQUESTED CHANGE FUND BUDGET CODE LINE ITEM CLASSIFICATION REVENUE INCREASE DECREASE 10 612034126 Triangle J - Block Grant Aging 39,27200 TOTAL NET REVENUE 39,27200 REQUESTED CHANGE FUND BUDGET CODE LINE ITEM CLASSIFICATION EXPENDITURE INCREASE DECREASE 10 61204504 Home Delivered Meals 95,24800 TOTAL NET EXPENDITURES 95,24800 REQUESTED CHANGE FUND BUDGET CODE LINE ITEM CLASSIFICATION REVENUE INCREASE DECREASE 10 612034126 Triangle J - Block Grant Aging 95,24800 TOTAL NET REVENUE 95,24800 REQUESTED CHANGE FUND BUDGET CODE LINE ITEM CLASSIFICATION EXPENDITURE INCREASE DECREASE 10 61304519 CCDF Day Care Non Smart Start 21,43000 10 61304586 Smart Start Day Care Expense 193,12000 TOTAL NET EXPENDITURES 171,69000 REQUESTED CHANGE FUND BUDGET CODE LINE ITEM CLASSIFICATION REVENUE INCREASE DECREASE 10 613034119 Child Day Care 171,69000 TOTAL NET REVENUE 171,69000 13 Appointments A Research & Training Zone Advisory Committee – Upon a motion by Commissioner Allen L Mims , Jr , seconded by Commissioner Ted G Godwin , and carried unanimously , the Board reappointed Gary Lohr and Tim Hamm for three year terms to expire on December 31 , 2018 B Economic Development Advisory Board Town Appointments Upon a motion by Commissioner Allen L Mims , Jr , seconded by Commissioner Chad M Stewart , and carried unanimously , the Board reappointed O Hampton Whittington , Jr representing Benson , Vic Medlin representing Four Oaks , and Mike Fleming representing Smithfield for two year terms to expire on December 31 , 2017 and granted Mr Whittington a waiver in the length of service policy Two At - Large Appointments Jason Mark Gipe and Steve Hargis , both representing at - large positions , were appointed for two year terms to expire on December 31 , 2017 via the following actions Voting via show of hands for Jeffrey Langston Chairman Tony Braswell Voting via show of hands for Cleveland “ Greg ” Baker NonePage9869 December 7 , 2015 – 10 00 am Continued Voting via show of hands for Jason Mark Gipe Commissioners DeVan Barbour , Cookie Pope , Allen L Mims , Jr , Jeffrey P Carver , Ted G Godwin , and Chad M Stewart Voting via show of hands for Steve Hargis Unanimous Voting via show of hands for Donna Steele None Voting via show of hands for Zachary Thornton None Commissioner Cookie Pope moved the Board appoint Jason Mark Gipe and Steve Hargis for the two open at - large positions on the Economic Development Advisory Board for two year terms to expire on December 31 , 2017 Commissioner Jeffrey P Carver seconded the motion which carried by unanimous vote C Tourism Authority Rick Childrey was appointed to fill an unexpired term ending October 31 , 2017 via the following actions Voting via show of hands for Rick Childrey Commissioners Tony Braswell , DeVan Barbour , Cookie Pope , Allen L Mims , Jr , Jeffrey P Carver , and Chad M Stewart Commissioner Jeffrey P Carver moved the Board appoint Rick Childrey to the Tourism Authority to fill an unexpired term ending October 31 , 2017 Commissioner Cookie Pope seconded the motion which carried by unanimous vote 14 Delinquent Tax Collection Report Tax Administrator Sheila Garner reported on the collection of delinquent taxes for the month of November 2015 She presented the following information Enforced Collections November 2015 YTD 15 16 Wage Garnishments 35 142 Bank Attachments 1 31 Levys 0 0 Foreclosures Complaints Filed November 2015 0 25 Pending Dollars Collected November 2015 6,21628 North Carolina State Income Tax Debt Setoff As of November 30 , 2015 1 Accounts 5593 YTD 15 16 8 Accounts 80908 As of November 30 , 2015 , the Tax Department has collected 5010 of the real and personal levy for 2015 The next foreclosure sale date is scheduled for January 28 , 2016 The registered motor vehicle collections for November 2015 are 906,26215 and YTD 15 - 16 is 5,169,10895 15 Manager Reports and Comments County Manager Rick Hester asked the Board to bring their calendars to the evening meeting and discuss possible dates for the annual work session to be held in February or March 2016 16 Board Reports and Comments A Atlantic Coast Pipeline Project Commissioner Allen L Mims , Jr noted that at the last meeting citizens came to Public Comment with concerns regarding the Atlantic Coast Pipeline project and the Board had asked the County Manager to contact the pipeline representatives regarding the concerns Commissioner Mims asked for an update on the matter Page0870 December 7 , 2015 – 10 00 am Continued County Manager Rick Hester reported that he along with Chairman Braswell and Commissioners Barbour and Stewart met with the pipeline representatives and discussed the concerns from the citizens Mr Hester stated the pipeline representatives informed them that they would be scheduling a community meeting in February or March regarding the project Mr Hester stated he has relayed that information to Ms Francine Stephenson Mr Hester also noted that the list of questions received from Ms Stephenson regarding the pipeline project has been submitted to the Atlantic Coast Pipeline representatives and the County is awaiting a written response B Updates from Commissioner Ted G Godwin Commissioner Ted G Godwin updated the Board on the Aging Plan for Johnston County Commissioner Godwin stated the working committee on the plan will be meeting to create a draft document and he is hoping that draft will be ready before the Board’s January meeting Commissioner Godwin also reported that he recently met with the Johnston County Tourism Authority and discussed the recommendations from the recreation master plan Commissioner Godwin stated representatives from the Sports Council and the Tourism Authority are planning to attend the Board’s January 4 , 2016 6 00 pm meeting and discuss the recommendations further with the Commissioners 17 Closed Session – NCGS 14331811 a 3 – Attorney Client Privilege and NCGS 14331811 a 4 – Economic Development Upon a motion by Commissioner Chad M Stewart , seconded by Commissioner Cookie Pope , and carried by unanimous vote , the Board recessed regular session to sit in closed session for the purposes of consulting with an attorney employed by the board in order to preserve the attorney - client privilege , pursuant to North Carolina General Statute 143 - 31811 a 3 and for the purposes of discussing matters relating to the location or expansion of industries or other businesses in the area , pursuant to North Carolina General Statute 143 - 31811 a 4 No action was taken Commissioner Jeffrey P Carver moved the Board adjourn closed session and resume regular session Commissioner Ted G Godwin seconded the motion , which carried by unanimous vote There being no further business , Commissioner Cookie Pope moved the Board adjourn Commissioner Ted G Godwin seconded the motion , which carried by unanimous vote The meeting adjourned at 12 30 pm ____________________________ Tony Braswell , Chairman Paula G Woodard , Clerk to the BoardPage