November 2, 2015 - 10:00 AM - County Board of Commissioners Meeting Minutes

10 811 Meeting of the Johnston County Board of Commissioners November 2 , 2015 10 00 am The Johnston County Board of Commissioners met in regular session Monday , November 2 , 2015 at 10 00 am in the Commissioners Meeting Room , Johnston County Courthouse Annex , Smithfield , North Carolina The following members were present Present Chairman Tony Braswell , Vice Chairman DeVan Barbour , Cookie Pope , Allen L Mims , Jr , Jeffrey P Carver , Ted G Godwin , and Chad M Stewart Absent None Also Present County Manager Rick J Hester , Clerk to the Board Paula G Woodard , Finance Officer and Assistant County Manager J Chad McLamb , County Attorney Jennifer J Slusser , and Paralegal Deputy Clerk to the Board Dana Cuddington Chairman Tony Braswell called the meeting to order at 10 00 am Commissioner Ted G Godwin opened the meeting with a prayer American Legion Post 71 Clayton led those in attendance in the Pledge of Allegiance to the American Flag 1 Approval Discussion of Agenda Upon a motion by Commissioner Allen L Mims , Jr , seconded by Commissioner DeVan Barbour , and carried by unanimous vote , the Board approved the agenda as presented 2 Consent Agenda Items Upon a motion by Commissioner Allen L Mims , Jr seconded by Commissioner Ted G Godwin , and carried by unanimous vote , the Board approved the consent agenda items as follows A Approval of Minutes – October 5 , 2015 10 00 am and 6 00 pm B Department of Transportation – Additions to System The Board concurred with the Department of Transportation’s recommendation to add the following roads to the State Maintained System Hannah Drive – Old Fields – Clayton Township Pursuit Court SR 3336 Ext and Donzi Court – Summerset Place – Smithfield Township Julie Drive – Covered Bridge Subdivision – O’Neals Township C Veterans Day Proclamation adopted as follows PROCLAMATION VETERANS DAY - 2015 WHEREAS , for decades America has paused on the 11th of November , the anniversary of the armistice that concluded World War I , to remember and to honor our veterans of military service in proud and grateful recognition of the hardships and sacrifices by the millions of men and women who have defended our land in war and in peace ; and WHEREAS , the freedoms we enjoy have been purchased and maintained at a high price , as Americans have been willing , throughout our history , to fight and die to preserve their individual rights as guaranteed in the United States Constitution and the Bill of Rights ; and WHEREAS , Americans owe a great debt to all those who have served in defense of this nation throughout the generations ; for their sacrifices , often resulting in permanent injury or death , which have preserved our unique form of government dedicated to human right and respect for the individual , and preserved our freedoms and promise of liberty as an example for oppressed persons of the world ; and WHEREAS , in honor of these dedicated men and women , we pledge our continued defense of our nation so that their sacrifice will stand before the entire world as a tribute to the spirit and determination of a people dedicated to the principle of freedom and democracy Page812 November 2 , 2015 – 10 00 am Continued NOW , THEREFORE , the Johnston County Board of Commissioners does hereby proclaim November 11 , 2015 , as “ Veterans ’ Day ” in Johnston County , and urge our citizens to commend its observance nd Proclaimed this the 2 day of November , 2015 D Alzheimer’s Disease Awareness and Caregivers Month Proclamation – November 2015 adopted as follows PROCLAMATION Alzheimer’s Disease Awareness and Caregivers Month WHEREAS , Alzheimer’s disease is a progressive degenerative disease of the brain causing deterioration in memory and thinking , as well as judgment and reasoning ability ; it also affects behavior , emotions and the ability to perform self - care ; and WHEREAS , more than five million Americans are now living with Alzheimer’s disease and over fifteen million are serving as their caregivers ; and WHEREAS , more than half of all Americans know someone who has or had Alzheimer’s ; and WHEREAS , Alzheimer’s disease affects whole families since it is a long term illness that requires long term care ; and WHEREAS , with early detection and diagnosis , individuals and families can gain access to treatment medications , enroll in critical research trails , and fully participate in planning for the future ; and WHEREAS , the Johnston County Board of Commissioners recognizes individuals , families , friends and caregivers dealing with the devastating effects of Alzheimer’s disease , the researchers who are seeking a cause or causes and cure , and the educational programs and support services provided by Alzheimer’s organizations NOW , THEREFORE , the Johnston County Board of Commissioners does hereby proclaim November 2015 as Alzheimer’s Disease Awareness and Caregivers Month in Johnston County and urges our citizens to commend its observance nd Proclaimed this the 2 day of November , 2015 E Proclamation – National Farm City Week – November 20 - 26 , 2015 adopted as follows NATIONAL FARM - CITY WEEK RESOLUTION NOVEMBER 20 - 26 , 2015 WHEREAS , agriculture has always been a cornerstone of Johnston County’s way of life , we acknowledge that dedicated farmers improve our wellbeing by working to ensure a healthy and abundant agriculture supply To succeed in this important enterprise , our farmers rely on essential partnerships with non - rural communities to supply , sell , and deliver finished products across the country and around the world During National Farm - City Week , we recognize the importance of this cooperative network to the success of the agriculture industry WHEREAS , farming was America’s first industry and continues today to provide us with many of the necessities of life such as food , clothing , and fuel for our energy needs Agriculture employs a substantial number of workers in Johnston County including farmers , shippers , processors , marketers , retailers , truck drivers , inspectors , and others who annually contribute more than 38 billion in value - added income in Johnston County WHEREAS , we welcome new opportunities for trade , hard work , and successful cooperation between farmers and city workers to continue to play a vital role in our country’s success and be a critical resource for countless people here and around the nation WHEREAS , Farm - City collaborations help maintain and improve our nation’s food and fiber supply and contribute to a better quality of life for countless citizens We commend the many Johnstonians whose hard work and ingenuity reflect the true spirit of America and help to ensure a prosperous future for all WHEREAS , we gather with family and friends around the Thanksgiving table , it is fitting that we count among our blessings the vital farm - city partnerships that have done so much to improve the quality of our lives Rural and non - rural communities working together have made the most of our rich agricultural resources , and they continue to contribute to the health and well being of our people and to the strength of our economy NOW , THEREFORE , we the Commissioners of Johnston County do hereby proclaim November 20 - 26 , 2015 , as Farm - City Week We call upon citizens in rural and city areas to acknowledge and celebrate the achievements of all those who , working together , produce an abundance of agriculture products that strengthen and enrich our community and nation Proclaimed this the 2nd day of November , 2015 F Town of Pine Level – Appointment to Planning Board Per the Town of Pine Level’s request , the Board appointed Bob Harvey , 785 Gor - An Farm Road term expiring 10 31 2018 to represent the ETJ area of the Town Page813 November 2 , 2015 – 10 00 am Continued G Technology Services – Approval of Tax Exempt Lease Purchase Agreement The Board approved the tax exempt lease purchase agreement with NetApp , Inc for server file storage equipment for a five year term at 3,35704 per month Copy of document is on file in the Technology Services Department H Tax Releases & Refunds – 09 16 2015 – 10 15 2015 Motor Vehicle Release Refund Report Year Bill # Acct # Name Tran Type Paid 2013 1310 - 624345 1308 - 645625 RAINES , STEPHANIE DIANNE Overpayment 22314 2010 1009 - 132109 1006 - 120455 JONES , JR , LARRY WAYNE Overpayment 10079 Real Personal Property Releases TRANS DATE TIME USER YR BILL # ACCT # TAXPAYER NAME AMOUNT 9 16 2015 9 22 41 AM dwoodward2 2015 - 81908 2000168369 SCOTT , NATHIEL E 1,28238 9 17 2015 1 22 52 PM dwoodward2 2015 - 66687 2000179922 ASSN OF THE PRESERVATION OF 29817 CIVIL WAR SITES INC 9 18 2015 1 18 36 PM dwoodward2 2014 - 200830 2000178259 WASH FACTORY 28133 9 22 2015 8 40 57 AM dwoodward2 2015 - 201648 2000182362 CAPANI , ADAM MICHAEL 19412 9 22 2015 12 34 43 PM dwoodward2 2015 - 20301 19195120 CCBCC OPERATIONS LLC 36872 9 22 2015 12 39 20 PM dwoodward2 2015 - 20303 19195120 CCBCC OPERATIONS LLC 72502 9 22 2015 12 40 39 PM dwoodward2 2015 - 20305 19195120 CCBCC OPERATIONS LLC 94350 9 22 2015 12 44 57 PM dwoodward2 2015 - 20307 19195120 CCBCC OPERATIONS LLC 48574 9 23 2015 3 02 39 PM dwoodward2 2015 - 20308 19195120 CCBCC OPERATIONS LLC 1,26534 9 23 2015 3 04 24 PM dwoodward2 2015 - 20309 19195120 CCBCC OPERATIONS LLC 21337 9 23 2015 3 11 45 PM dwoodward2 2015 - 20310 19195120 CCBCC OPERATIONS LLC 16112 9 23 2015 3 17 54 PM dwoodward2 2015 - 17927 2000160071 CCBCC OPERATIONS LLC 34046 9 28 2015 4 34 30 PM dwoodward2 2015 - 201674 2000165884 NOEL , ROBERT 36185 9 28 2015 4 44 22 PM dwoodward2 2015 - 88774 2000124187 STUTTS , KRISTY W 2,19234 10 2 2015 1 21 38 PM dwoodward2 2015 - 103737 2000180855 TAR HEEL MACHINERY 55440 10 6 2015 9 23 39 AM dwoodward2 2015 - 92207 2000108222 TORRES , JOSE ANGEL CASTANEDA 25731 10 9 2015 8 21 58 AM dwoodward2 2015 - 50337 2000164664 K D MURPHY FITNESS CORP 49932 10 9 2015 8 30 29 AM dwoodward2 2015 - 67440 2000112018 NMHG FINAN SVCS INC 20032 10 9 2015 8 42 54 AM dwoodward2 2015 - 202022 2000060937 BEAUDREAU , DANIEL W 28738 10 12 2015 1 47 43 PM dwoodward2 2015 - 28514 2000164546 EASON , BEVERLY POLITZ 19691 Real Personal Property Refunds TRANS DATE TIME USER YR BILL # ACCT # TAXPAYER NAME AMOUNT 9 18 2015 3 51 25 PM LOCKBOX 2015 - 9763 2000083105 BENT TREE HAIR STUDIO INC 14977 9 22 2015 2 57 05 PM LOCKBOX 2015 - 98626 2000170683 WILKINS , RONALD WAYNE JR 1,48903 10 1 2015 10 04 56 AM awestbrook 2015 - 43519 2000162295 HOUCHIN , JEREMY D 1,36298 10 2 2015 2 06 34 PM gcallahan 2015 - 42357 2000149072 HOLLAND , GREGORY FRANKLIN 22599 10 7 2015 2 52 17 PM awestbrook 2015 - 14316 2000136068 BUCCANEER SHEARS INC 42462 10 7 2015 3 38 06 PM LOCKBOX 2014 - 32571 2000108509 FOX , CARL E 1,47055 10 7 2015 3 38 06 PM LOCKBOX 2015 - 63881 2000171023 MITCHELL , JAMES M 20000 10 9 2015 2 37 29 PM LOCKBOX 2015 - 367 2000170125 AC LEE CONSTRUCTION INC 2,86397 10 14 2015 8 15 57 AM ONLINE 2015 - 4877 2000173768 AVERY , JAMES T 73892 10 14 2015 8 15 57 AM ONLINE 2015 - 13663 2000065546 BROWN , EDWARD R & 93246 10 14 2015 8 15 57 AM ONLINE 2015 - 75201 2000183192 COUNTS , KIRSTIN ALANE 1,27194 10 14 2015 8 15 57 AM ONLINE 2015 - 28195 26850065 DURHAM , LARRY N 33389 10 14 2015 8 15 57 AM ONLINE 2015 - 28196 2000059782 DURHAM , LARRY N 38663 10 14 2015 8 15 57 AM ONLINE 2015 - 28198 26850820 DURHAM , LARRY NOBLE 34003 10 14 2015 8 15 57 AM ONLINE 2015 - 28201 2000003829 DURHAM , LARRY NOBLE 23693 10 14 2015 8 15 57 AM ONLINE 2015 - 28197 26850820 DURHAM , LARRY NOBLE 40198 10 14 2015 8 15 57 AM ONLINE 2015 - 28200 26850820 DURHAM , LARRY NOBLE 26799 10 14 2015 8 15 57 AM ONLINE 2015 - 91407 2000010386 THORNHILL , KENNETH DALE 71558 10 15 2015 2 38 04 PM LOCKBOX 2014 - 1519 2000114397 ALBA ESPINO , JUVENAL 70154Page814 November 2 , 2015 – 10 00 am Continued North Carolina Vehicle Tax System - Pending Refund Report – September 2015 100 + Payee Name Bill # Transaction Refund Total Change # Reason BAIRD , 0027784415 34760742 Adjustment 20904 JEFFREY 2613 23517 STANLEY , 0027971176 69059364 Situs error 000 JIMMY 13030 1829 4343 15544 October 19 , 2015 This is to certify that , as authorized by the Board of Commissioners on December 11 , 2000 , I have approved the following tax releases and refunds under 100 , as recommended by the County Tax Administrator , Sheila Garner A complete record of this information is on file in the County Finance Office Totals from 9 16 15 to 10 15 15 Tax refunds - Personal Real Property 55363 Tax releases - Personal Real Property 1,14138 Motor Vehicle releases refunds 42325 Recommended by Tax Administrator Sheila Garner Approved by Finance Director J Chad McLamb 3 Public Comments A Relay for Life – Jackie Parrish Ms Jackie Parrish of Four Oaks presented the County Commissioners with a Certificate of Appreciation from Relay for Life of Johnston County Ms Parrish thanked the Commissioners for their support to the American Cancer Society and Relay for Life B Industry Appreciation Award – NC Sweet Potato Commission , Benson , North Carolina The Board of Commissioners and the Johnston County Economic Development Advisory Board recognized the North Carolina Sweet Potato Commission of Benson as part of the Industry Appreciation Award Program which recognizes an existing Johnston County industry every quarter Economic Development Director Chris Johnson along with Cooperative Extension Director Bryant Spivey presented the award to Executive Director Kelly McIver Both Mr Johnson and Mr Spivey spoke on the importance of recognizing agriculture in the County and provided information on how agriculture contributes to the economy Mr Johnson reported the sweet potato industry is a 35 million industry in Johnston County annually Mr Johnson also noted that Johnston County has more working farms than any other county in the State of North Carolina Ms McIver accepted the award and stated on behalf of the North Carolina Sweet Potato Growers they sincerely appreciate the recognition and support from the County The Board expressed their appreciation to Ms McIver and the North Carolina Sweet Potato Commission C “ Pride of the Wolfpack Award ” – Katie Moore with Cooperative Extension Cooperative Extension Director Bryant Spivey presented the “ Pride of the Wolfpack ” award to Katie Moore with the Johnston County Cooperative Extension Office Mr Spivey reported Ms Moore is the only employee in the Johnston County Cooperative Extension Office to receive the award to date and he is extremely proud of her Mr Spivey praised Ms Moore for her excellent work , commitment , and dedication to the Cooperative Extension Office stating she is the key to making things work Ms Moore expressed her appreciation for the award stating she has greatly enjoyed working for Johnston County Cooperative Extension over the last five years The Board congratulated Ms Moore on the award and thanked her for her service to the citizens PagePage pageNumber5815 November 2 , 2015 – 10 00 am Continued D Letter of Appreciation for Joan Pellettier , Area Agency on Aging Director Jimmy Parker , Chairman of the Community & Senior Services of Johnston County Board of Directors , presented a letter of appreciation to be signed by him as well as Chairman Tony Braswell on behalf of the Board of Commissioners , County Manager Rick Hester , and DSS Director Tina Corbett for Joan Pellettier Mr Parker stated Ms Pellettier is the Area Agency on Aging Director for Triangle J Council of Governments and plans to th retire on November 30 Mr Parker spoke on Ms Pellettier’s work , dedication , and contributions and stated the th letter would be presented to Ms Pellettier at her retirement reception on November 17 Mr Parker read the following letter for the record November 17 , 2015 Letter of Appreciation to Joan Pellettier , Director , Area Agency on Aging Triangle J Council of Governments To all , be it known that Joan Pellettier , Area Agency on Aging Director for Triangle J Council of Governments TJCOG , has announced her plan to retire , effective November 30 , 2015 Joan has a combined 22 years of service with TJCOG , having served as the Aging Program Administrator from 1980 until 1990 , before rejoining the organization as AAA Director in 2003 Joan currently leads a team of twelve staff members and administers a budget of nearly 9 million For more than 35 years , Joan has served the region as an advocate for older adults , persons with disabilities , and family caregivers In addition to her 22 years with TJCOG , she previously worked with the Durham County Meals on Wheels program and is the former Executive Director of the Council for Senior Citizens , where she was instrumental in leading the planning and development effort for Durham’s first dedicated senior center , the Durham Center for Senior Life Joan is completing her second term as Chairperson of NC4A , the North Carolina Association for Area Agency on Aging Directors , and has served on the North Carolina Consumer Advisory Council on Health Information NC CACHI of the NC Healthcare Information & Communications Alliance , Inc , as well as the North Carolina Coalition on Aging She was also instrumental in the development of three Aging and Disability Resource Centers in NC , known locally as Community Resource Connections CRCs , serving Wake , Durham , Orange and Chatham counties CRCs bring together stakeholders in the communities in order to facilitate consumer access to long term care services and supports , streamlining access through implementation of a seamless , “ no wrong door ” approach In 2010 , North Carolina’s Speaker of the House appointed Joan to serve on the North Carolina Study Commission on Aging , for a two - year term In 2013 , Durham’s AARP chapter recognized Joan for her ongoing commitment to the region’s older adults In 1999 she was presented the first - ever Margaret K Goodwin Service Award , established by Senior PharmAssist in Durham to honor those who provide exemplary service in helping senior adults live healthier lives Under Joan’s leadership at TJCOG , the Area Agency on Aging has continued to move forward the well - being of the Triangle region’s older adults , through ongoing work with county governments and community - based groups to plan and implement supportive services for older adults and family caregivers She has been instrumental in seeking innovative approaches to improve the quality of life for residents of long - term care facilities , such as promoting programs to provide personalized music to residents with dementia and educational efforts aimed at reducing the use of anti - psychotic medications Johnston County has been the beneficiary of Joan’s dedicated service in a number of ways Through the Ombudsman program of the Division of Aging and Adult Services , Joan has been unwavering in her support of Community Advisory Committees Community Advisory Committee members are volunteer advocates in each county who are appointed by the county commissioners to serve on the nursing and adult care home community advisory committees in each county The primary purposes of the advisory committees are to maintain the intent of the Nursing Home and Adult Care Home Resident Bill of Rights within nursing homes here in Johnston County and to promote community involvement and cooperation with such homes to ensure quality of care for older adults Further , the Johnston County Community Advisory Committee is responsible for advising the county commissioners of the general conditions existing in the long term care facilities within Johnston County The committee fulfills this obligation through formal and informal visits to the facilities In addition , quarterly and annual reports are submitted to the county commissioners and the Regional Ombudsman Joan Pellettier is a longstanding advocate for this important work Joan has been a strong promoter of collaboration as evidenced through her leadership of the Triangle - J Area on Aging Advisory Committee which meets bi - monthly to discuss matters of importance in our region Joan ensures that the Area Agency on Aging maintains and works from a carefully developed Aging Plan that is consistent with North Carolina’s statewide Aging Plan To that end , Joan works tirelessly to ensure that each county also manages a local aging plan PagePage pageNumber6816 November 2 , 2015 – 10 00 am Continued The recent commitment of the Johnston County Board of Commissioners to appoint a committee to develop an Aging Plan for our county underscores the importance of advocacy for our senior citizens We can thank Joan Pellettier for keeping issues like this in the forefront of our efforts here in Johnston County Last but certainly not least , Joan oversees the Home and Community Care Block Grant which is the primary funding source that enables Community and Senior Services of Johnston County to provide a host of services to our senior citizens These include In - Home Aides , Caregiver Support , Home - Delivered and Congregate Meals , Senior Activity Centers , Elderly Housing , Transportation , Information and Referral , Options Counseling , and more One of the primary tenants of this effort is advocacy for the elderly And so , on behalf of our elderly population throughout Johnston County we the undersigned hereby express our heartfelt appreciation to Joan Pellettier We take comfort in knowing that her efforts for over three decades will have a permanent and positive impact on the programs that we are charged with fulfilling Sincerely , Tony Braswell , Chairman Johnston County Board of Commissioners Rick J Hester , County Manager Johnston County Tina Corbett , Director Johnston County Dept of Social Services James E Parker , Chairman , Board of Directors Community and Senior Services of Johnston County , Inc Johnston County Community Advisory Committee Alternate Delegate , Senior Tarheel Legislature E Citizen Concern – Animal Control Ordinance and Animal Care Angela Bryan , 2305 Oak Forest Road , Four Oaks , North Carolina addressed the Board regarding her concerns for animal welfare in Johnston County as well as language in the Johnston County Code of Ordinances as it relates to the care of animals Ms Bryan noted that she attended the Board’s meeting in May requesting changes to the code of ordinances as it relates to “ shade ” for animals and she asked why nothing had been done to amend the ordinance Ms Bryan expressed her frustrations that the process of amending an ordinance takes too long and she requested the Board to bring change to Johnston County for the care of animals Ms Bryan stated there is a lot that needs to be changed in the ordinance to help the animals in the County and she asked for the Board’s help Ms Bryan passed around pictures that she said she took to document conditions in which some of the animals in the County are living in and spoke on some of the situations she has witnessed Note Pictures were not left for the record Ms Bryan noted she has met with the County Attorney and Director of Animal Services ; however , nothing has been done to address her concerns Ms Bryan expressed her concerns that the language in the ordinance is not strong enough to allow the Animal Services Department to enforce proper animal care Chairman Tony Braswell asked for the County Attorney to comment County Attorney Jennifer Slusser confirmed that she has met with Ms Bryan regarding her concerns Ms Slusser stated in looking at Ms Bryan’s concerns , there are two things that must be considered 1 whether it is actually necessary to put that specificity in the ordinance from a legal perspective ; and 2 amending an ordinance is not as simple as changing a sentence or two and anytime an amendment is being considered , the entire ordinance must be reviewed to make sure the proposed changes are consistent throughout from an enforceability perspective Ms Slusser noted that she and Mr Wilkinson recently discussed the ordinance as it relates to shade ; however , Ms Bryan has stated today that other things need to be changed in the ordinance and it would be helpful to staff to have a itemized list of those changes requested by Ms Bryan Ms Slusser stated staff could review the changes submitted by Ms Bryan and then make the appropriate recommendations to the Board Ms Bryan again expressed her concerns and frustrations that it takes too long to amend an ordinance and stated she feels the issue has been pushed under the rug Ms Slusser reported that after speaking with some other counties at a recent animal control conference she learned that it does take time to get an ordinance amended to satisfy all parties She noted one countyPagePage pageNumber7817 November 2 , 2015 – 10 00 am Continued reported it had taken them three years to amend their ordinance because of the varying opinions that were received Chairman Braswell thanked Ms Bryan for her remarks and concerns and stated there has not been any intention to sweep the issue under the rug Chairman Braswell noted the Commissioners all care about animals with many of them being pet owners themselves Chairman Braswell asked Ms Bryan to provide the County Manager with a detailed list of the changes that she would like to see made in the ordinance and for the County Manager to review those suggested changes with the County Attorney who in turn would then discuss them with the Board of Commissioners Chairman Braswell reiterated the Board is concerned about the care of animals and is willing to look at the issue ; however , there is a process that must be followed to amend an ordinance F Citizens Concerns – Atlantic Coast Pipeline Project Francine Stephenson , 2012 Raccoon Run , Clayton , addressed the Board regarding her concerns over the Atlantic Coast Pipeline project that is proposed to cross Johnston County At the request of Ms Stephenson , approximately 30 people in the audience raised their hands indicating their concerns and or opposition to the pipeline project Ms Stephenson asked others in the audience to speak first with their concerns Teresa Rhodes , 2009 Devil’s Racetrack Road , Four Oaks , read the following statement to the Board PagePage pageNumber8818 November 2 , 2015 – 10 00 am Continued James Johnson , 797 Canaan Church Road , La Crosse , Virginia , stated although he lives out of state now , he was born in Smithfield , has lived in Four Oaks , and owns property in Johnston County Mr Johnson submitted the following statement to the Board PagePage pageNumber9819 November 2 , 2015 – 10 00 am Continued Mr Johnson spoke on the need for the pipeline plans to be made available to the individual landowners noting he has not seen anything to date Mr Johnson also spoke on the lack of communication from the pipeline representatives Mr Johnson stated he would like to have a contact person that he could call and get his questions answered Mr Johnson stated he would appreciate anything the Board of Commissioners can do to make sure the landowners are treated fair Mr Johnson also asked how the pipeline would cross the river and what type of construction method would be used since it could impact the environment Chairman Tony Braswell asked County Manager Rick Hester to share his contacts with Mr Johnson Chairman Braswell instructed Mr Johnson that if he does not hear back from anyone to please let the County Manager know Francine Stephenson readdressed the Board and read from the following statement Page0820 November 2 , 2015 – 10 00 am Continued Chairman Braswell asked if there were any Commissioners that had any questions of those that spoke Commissioner Chad M Stewart commented on the large number of people in attendance with concerns over the Atlantic Coast Pipeline project Commissioner Stewart stated he also has property that will be impacted and from what he has learned , this is a Federal project in which the County has very little control Commissioner Stewart noted as the Chairman has stated before , the Board asked the pipeline company to workPage1821 November 2 , 2015 – 10 00 am Continued with the impacted property owners and treat them with respect Commissioner Stewart stated a lot of information has come to light and while he knows that the land being considered for the route is what the pipeline company considers the least valuable , he questioned if existing right - of - ways could possibly be utilized Commissioner Stewart stated there are a lot of concerns and questions and with being a public official , he understands the asset of natural gas to eastern North Carolina ; however , he would like to be assured of the benefits to Johnston County Commissioner Stewart reiterated he understands the concerns of the citizens and would appreciate the pipeline representatives coming to Johnston County and possibly giving a presentation Commissioner Ted G Godwin stated he shares Commissioner Stewart’s concerns and in hearing some of the concerns by the citizens today regarding safety factors , he believes the Board should express a desire for the pipeline to be constructed in the safest manner possible Commissioner Godwin agreed that it would be good to have pipeline representatives come to Johnston County to hear the concerns Commissioner Allen L Mims , Jr stated he can sympathize with the concerned citizens as he has land that is currently being condemned by a local municipality for a sewer line Commissioner Mims stating in going through his own circumstances , he has learned that the Board of Commissioners has no authority to intervene Commissioner Mims informed Mr James Johnson that he can request any public information documents regarding the project under the Freedom of Information Act and if he is refused , he can contact the Attorney General’s Office who will assist in that process Chairman Braswell stated in the County’s letter of support for the project , the Board requested the pipeline company to work with the impacted property owners and to treat them with respect and fairness Chairman Braswell stated because of the unanswered questions and the concerns that have been raised by the citizens , he asked the County Manager to contact representatives with Atlantic Coast Pipeline and work with them to set up a meeting where impacted property owners in Johnston County could have a chance to ask their questions and receive answers to their concerns Chairman Braswell noted a lot of information has been shared today and he reiterated the Board’s desire that the property owners be treated fairly and with respect Commissioner Cookie Pope agreed with Chairman Braswell stating she has also learned new information today and she would like to hear more from the pipeline representatives Commissioner Mims suggested that if a meeting is scheduled , perhaps Ms Stephenson could compile a list of questions in advance that the property owners would like to have answered Larry Capps , Johnston County property owner , stated the pipeline will cross his property Mr Capps stated no one in Johnston County will be allowed to receive natural gas off the pipeline Mr Capps stated his property will be divided and it will greatly impact how he can develop or farm his property in the future Mr Capps stated he is not against progress , but there needs to be some benefit to the citizens Jimmy Casey , Smithfield , stated he leases a farm in Johnston County that was crossed with two pipelines some time ago Mr Casey provided the Board with details on how the farmland has been affected by the pipelines noting it greatly impacted the crop production G Citizen Concern – Commissioner E - mail Accounts Ken Taylor , 1755 Gordon Road , Clayton , reported that he recently sent an e - mail to the County Commissioners and during that process he noticed that the Commissioner e - mail accounts are not through the County’s e - mail server , but rather , the Commissioners use private e - mail accounts Mr Taylor expressed concerns that the Commissioners e - mails regarding County business are public records and if a public records request were submitted , it could be difficult for all the e - mails to be produced for the record Mr Taylor questioned why the Commissioners do not use the County’s e - mail server and how e - mails are preserved once Commissioners leave the Board County Attorney Jennifer Slusser advised that an e - mail’s location does not change its status as a public record and each Commissioner is responsible for making sure any County business related e - mails are maintained as a public record in accordance with the Records Retention Policy adopted by the County Ms Slusser stated if the County were to receive a public records request for Commissioner e - mails , staff would ask the Commissioners to provide that documentation for the request Ms Slusser noted that in most cases , many of the Commissioners ’ e - mails involve County staff and in such cases , the County staff would have copies of those e - mails through the County’s e - mail server Page2822 November 2 , 2015 – 10 00 am Continued 4 Department Spotlight – Human Resources Human Resources Director Lu Hickey provided the Board of Commissioners with a background on the th services offered by the Human Resources Department Ms Hickey noted today is the 17 anniversary of when she and Senior Human Resources Analyst Melanie Proctor first came on with the County Ms Hickey presented the following to the Board Page3823 November 2 , 2015 – 10 00 am ContinuedPage4824 November 2 , 2015 – 10 00 am Continued Ms Hickey offered to answer any questions Commissioner Ted G Godwin asked about the differences in between the private and public sector as it relates to Human Resources Ms Hickey stated the biggest difference for her since she originally came from the private sector is that in the private sector everything is private while in government , everything is considered a public record The Board thanked Ms Hickey and the Human Resources Department for their work 5 JCATS – Request for County Match for Community Transportation Grant Funds Neal Davis , Executive Director for Community & Senior Services JCATS presented a request to the Board to approve a match in the amount of 82,560 for the North Carolina Department of Transportation Community Transportation Program grant for Fiscal Year 2016 - 2017 The total grant from the DOT is 650,659 and is the major administrative and capital grant with which JCATS operates The grant consists of the following 1 Current services provided by JCATS 2 Federal State Certifications and Assurances that the system is meeting all regulatory requirements 3 349,859 Administrative expense request - 207,298 JCATS administrative staff - 142,561 other administrative expenses ie utilities , vehicle insurance , computer support , etc - Local match of 52,480 15 included in above 4 300,800 Capital budget request - 292,500 - 5 replacement vehicles - 8,300 for other capital expenses ie vehicle lettering , software , anti - virus licenses , etc - Local match of 30,080 10 included in above Mr Davis recalled that last year , the Board heard from some physically impaired citizens that needed transportation Mr Davis noted that not only did the Board allocate additional administrative funding last yearPage5825 November 2 , 2015 – 10 00 am Continued which allowed JCATS to make up for a shortfall in grant funds , the Board also provided an additional 20,000 towards the funding of a pilot program to help address the transportation needs of the citizens that came to the Board with their concerns Mr Davis expressed his appreciation to the Board for their commitment to the transportation needs in the County as well as for the Board’s support in developing an Aging Plan for Johnston County Mr Davis stated the Board’s commitment has not gone unnoticed at the State and because of that commitment JCATS has finally received a pledge from the State to get a feasibility study which is required in order to receive funding towards building a larger administrative maintenance facility Mr Davis stated JCATS has been trying for three years to get the feasibility study and he is pleased it is becoming a reality Mr Davis stated this only happened because of the commitment and support from the Board of Commissioners Mr Davis asked for the Board to approve the match in the amount of 82,560 for the Fiscal Year 2016 - 2017 Community Transportation Grant He noted that the grant allocation is again less than the amount needed to cover allowable administrative expenses ; therefore , JCATS is requesting the Board to consider discussing an additional allocation of 46,191 during their FY 2016 - 2017 budget deliberations Mr Davis explained the completed grant application will be presented to the Community & Senior Services governing board for approval on November 5 , 2015 and the required public hearing will be held at that time The application deadline is November 6 , 2015 County Manager Rick Hester recommended the Board approve the match in the amount 82,560 for the Fiscal Year 2016 - 2017 Community Transportation Grant and table discussions on the additional 46,191 allocation request until the Fiscal Year 2016 - 2017 budget deliberations Commissioner Ted G Godwin moved the Board approve the matching requirement for the NC DOT Community Transportation Program grant for FY 2016 - 2017 for JCATS in the amount of 82,560 and consider the additional 46,191 allocation request during the Fiscal Year 2016 - 2017 budget deliberations Commissioner Cookie Pope seconded the motion , which carried by unanimous vote 6 Emergency Services – Multi - Jurisdictional Exercise Grant Assistant Emergency Services Director Paul Whitehurst explained that Johnston County Emergency Services has been awarded a grant in the amount of 19,000 through North Carolina Emergency Management to conduct a multi - jurisdictional severe weather response recovery full - scale exercise Mr Whitehurst stated the objectives of the exercise will include the evaluation of multi - jurisdictional coordination and the activation of Emergency Operations Centers , identification of interoperability challenges with multiagency response during inclement weather , mass patient plan evaluation and the implementation of such policies with fire services , as well as the activation of mass notification systems The direction of the field operations will be focused on response ; whereas , the multiple EOCs will place more emphasis on short - term recovery efforts and planning for long - term recovery Mr Whitehurst reported participants will include local Fire Departments , Emergency Medical Services , Law Enforcement , local Hospitals , Emergency Management , State and Federal Agencies , and Towns He stated the exercise is tentatively scheduled for the spring of 2016 and will be in compliance with the Homeland Security Exercise Evaluation Program Mr Whitehurst requested the Board to formally approve and accept the grant in the amount of 19,000 for the exercise He stated this is a 100 grant with no County match required ; however , the County will have to pay upfront and be reimbursed by the State Commissioner DeVan Barbour moved the Board approve and accept the grant in the amount of 19,000 for the multi - jurisdictional severe weather response recovery full - scale exercise Commissioner Cookie Pope seconded the motion which carried by unanimous vote 7 Emergency Services – Emergency Management Accreditation Program Assistant Emergency Services Director Paul Whitehurst stated Johnston County Emergency Management would like to request the Board approve for staff to move forward with the Emergency Management Accreditation Program EMAP process Mr Whitehurst explained the EMAP process is a voluntary accreditation which is based on national standards that protects communities and the accreditation is used to prove the capabilities of disaster preparedness and response systems Mr Whitehurst stated this will also strengthen the County’s preparedness and response system through a self - assessment , necessary documentation , and independent review He noted most of the work would be done by staff and possibly utilize some outside consulting services , if needed to address any deficiencies Mr Whitehurst presented the following information as it relates to the EMAP process Page6826 November 2 , 2015 – 10 00 am ContinuedPage7827 November 2 , 2015 – 10 00 am Continued Mr Whitehurst offered to answer any questions He noted that North Carolina Emergency Management is accredited ; however , there are no other counties in the State of North Carolina accredited at this time Upon a motion by Commissioner Allen L Mims , Jr , seconded by Commissioner Cookie Pope , and carried unanimously , the Board approved for the Emergency Services Department to move forward with the Emergency Management Accreditation Program process 8 Budget Revisions Assistant County Manager and Finance Officer Chad McLamb requested the Board to approve the budget revisions listed in the agenda packet and offered to answer any questions Commissioner Cookie Pope moved the Board approve the following budget amendments , seconded by Commissioner DeVan Barbour , and carried by unanimous vote Emergency Services REQUESTED CHANGE FUND BUDGET CODE LINE ITEM CLASSIFICATION EXPENDITURE INCREASE DECREASE 10 535533513 Insurance Recovery 6,30583 TOTAL NET EXPENDITURES 6,30583 REQUESTED CHANGE FUND BUDGET CODE LINE ITEM CLASSIFICATION REVENUE INCREASE DECREASE 10 53551700 Vehicles 6,30583 TOTAL NET REVENUE 6,30583 REQUESTED CHANGE FUND BUDGET CODE LINE ITEM CLASSIFICATION EXPENDITURE INCREASE DECREASE 10 53554600 Medical Supplies 12,89368 TOTAL NET EXPENDITURES 12,89368 REQUESTED CHANGE FUND BUDGET CODE LINE ITEM CLASSIFICATION REVENUE INCREASE DECREASE 10 535533305 AFG - Grant Revenue 12,89368 TOTAL NET REVENUE 12,89368 Health REQUESTED CHANGE FUND BUDGET CODE LINE ITEM CLASSIFICATION EXPENDITURE INCREASE DECREASE 10 59157050 Non - Major Capital Outlay 57791 10 59207050 Non - Major Capital Outlay 9,64560 10 59257050 Non - Major Capital Outlay 7,29226 10 59457050 Non - Major Capital Outlay 20,50424 10 59607050 Non - Major Capital Outlay 48,14700 TOTAL NET EXPENDITURES 86,16700 REQUESTED CHANGE FUND BUDGET CODE LINE ITEM CLASSIFICATION REVENUE INCREASE DECREASE 10 591534155 Dept of Health & Human Services 57791 10 592034155 Dept of Health & Human Services 9,64560 10 592534155 Dept of Health & Human Services 7,29226 10 594534155 Dept of Health & Human Services 20,50424 10 596034155 Dept of Health & Human Services 48,14700 TOTAL NET REVENUE 86,16700Page8828 November 2 , 2015 – 10 00 am Continued Library REQUESTED CHANGE FUND BUDGET CODE LINE ITEM CLASSIFICATION EXPENDITURE INCREASE DECREASE 18 44503324 Cardinal Grant and Literacy Grant GRANTS 29,95900 TOTAL NET EXPENDITURES 29,95900 REQUESTED CHANGE FUND BUDGET CODE LINE ITEM CLASSIFICATION REVENUE INCREASE DECREASE 18 445033424 Grants 29,95900 TOTAL NET REVENUE 29,95900 Register of Deeds REQUESTED CHANGE FUND BUDGET CODE LINE ITEM CLASSIFICATION EXPENDITURE INCREASE DECREASE 10 48004500 Contract Services 80,61500 TOTAL NET EXPENDITURES 80,61500 REQUESTED CHANGE FUND BUDGET CODE LINE ITEM CLASSIFICATION REVENUE INCREASE DECREASE 10 480035175 ROD Enhanced Automation 80,61500 TOTAL NET REVENUE 80,61500 Sheriff REQUESTED CHANGE FUND BUDGET CODE LINE ITEM CLASSIFICATION EXPENDITURE INCREASE DECREASE 10 51001400 Travel 15168 10 51001700 Vehicles 9,40936 10 51003100 Fuels 33050 10 51004300 Special Services 18000 10 51007414 Capital Outlay – Sheriff 38333 10 51007418 Capital Outlay – Drug Seizure 22500 TOTAL NET EXPENDITURES 10,67987 REQUESTED CHANGE FUND BUDGET CODE LINE ITEM CLASSIFICATION REVENUE INCREASE DECREASE 10 510032106 Controlled Substance Tax 38333 10 510032509 Insurance Recovery 6,55436 10 510033099 Miscellaneous Revenue 3,51718 10 510035160 Federal Equitable Sharing 22500 TOTAL NET REVENUE 10,67987 Social Services REQUESTED CHANGE FUND BUDGET CODE LINE ITEM CLASSIFICATION EXPENDITURE INCREASE DECREASE 10 61101909 Crisis 4,29700 TOTAL NET EXPENDITURES 4,29700 REQUESTED CHANGE FUND BUDGET CODE LINE ITEM CLASSIFICATION REVENUE INCREASE DECREASE 10 610034123 Social Services Administration 4,29700 TOTAL NET REVENUE 4,29700Page9829 November 2 , 2015 – 10 00 am Continued REQUESTED CHANGE FUND BUDGET CODE LINE ITEM CLASSIFICATION EXPENDITURE INCREASE DECREASE 10 61000300 Salary Part Time 13786 10 61000501 Social Security 1142 10 61003211 Verifications 1500 10 61054500 Contract Services 1,38270 10 61101917 LIEAP 30000 10 61354523 Contract & Program Expense 34000 10 61401902 State Cty Assist 11,73202 10 61401906 State Foster Care 35790 10 61451906 State Foster Care 35791 10 61504515 Program Expense 46881 TOTAL NET EXPENDITURES 15,10362 REQUESTED CHANGE FUND BUDGET CODE LINE ITEM CLASSIFICATION REVENUE INCREASE DECREASE 10 610034123 Social Services Administration 15,10362 TOTAL NET REVENUE 15,10362 REQUESTED CHANGE FUND BUDGET CODE LINE ITEM CLASSIFICATION EXPENDITURE INCREASE DECREASE 10 61451903 IV - B Adoption Assistance 12,00000 10 61451905 IV - E Foster Care 70,00000 10 61451906 State Foster Care 360,00000 TOTAL NET EXPENDITURES 442,00000 REQUESTED CHANGE FUND BUDGET CODE LINE ITEM CLASSIFICATION REVENUE INCREASE DECREASE 10 614534121 DSS Adoption & Foster Care 442,00000 TOTAL NET REVENUE 442,00000 REQUESTED CHANGE FUND BUDGET CODE LINE ITEM CLASSIFICATION EXPENDITURE INCREASE DECREASE 10 61304519 CCDF Day Care Non Smart Start 709,93900 TOTAL NET EXPENDITURES 709,93900 REQUESTED CHANGE FUND BUDGET CODE LINE ITEM CLASSIFICATION REVENUE INCREASE DECREASE 10 613034119 Child Day Care 709,93900 TOTAL NET REVENUE 709,93900 9 Appointments Upon a motion by Commissioner Allen L Mims , Jr , seconded by Commissioner Ted G Godwin , and carried by unanimous vote , the Board made the following appointments and granted waivers in the length of service policy where needed A Emergency Medical Services Advisory Committee – Reappointed Alan Johnson representing first responder fire department , and appointed Art Watkins representing General Public for three year terms to expire on August 31 , 2018 B Moccasin Creek Service District Board – Reappointed Richard D Braswell representing Rural Area and Jeff Holt representing Town of Pine Level for two year terms to expire on October 31 , 2017 ; and granted Mr Braswell a waiver in the length of service policy C Nursing Home Adult Care Home Community Advisory Board – Appointed Patricia Meigs for a one year initial term to expire on October 31 , 2016 Page0830 November 2 , 2015 – 10 00 am Continued D Meadow Firefighter’s Relief Fund Board of Trustees – Appointed Glenn Barefoot for a two year term to expire on October 31 , 2017 10 Delinquent Tax Collection Report Tax Administrator Sheila Garner reported on the collection of delinquent taxes for the month of October 2015 She presented the following information Enforced Collections October 2015 YTD 15 16 Wage Garnishments 37 107 Bank Attachments 8 30 Levys 0 0 Foreclosures Complaints Filed October 2015 3 30 Pending Dollars Collected October 2015 000 North Carolina State Income Tax Debt Setoff As of October 30 , 2015 1 Accounts 9420 YTD 15 16 7 Accounts 75315 As of October 30 , 2015 , the Tax Department has collected 2377 of the real and personal levy for 2015 The next foreclosure sale date is scheduled for November 25 , 2015 The registered motor vehicle collections for October 2015 are 1,019,99289 and YTD 15 - 16 is 4,178,84010 Ms Garner stated the Board of Equalization & Review will meet on November 5 , 2015 to hear property appeals Commissioner Allen L Mims , Jr noted the earlier public comments from citizens regarding the Atlantic Coast Pipeline project Commissioner Mims asked Ms Garner if there had been any discussions with the State on how property values could be impacted Ms Garner stated she has not spoken with anyone at the State level ; however , she noted one of the problems is that they do not know exactly where the pipeline route will be and do not have any surveys or any other information that would assist them Ms Garner stated staff will continue to follow the project 11 Manager Reports and Comments County Manager Rick Hester asked everyone to continue to keep Animal Services Director Ernie Wilkinson in their thoughts and prayers as he recovers from an illness 12 Board Reports and Comments None There being no further business , Commissioner Allen L Mims , Jr moved the Board adjourn Commissioner Cookie Pope seconded the motion , which carried by unanimous vote The meeting adjourned at 12 00 pm ____________________________ Tony Braswell , Chairman Paula G Woodard , Clerk to the BoardPage