October 5, 2015 - 10:00 AM - County Board of Commissioners Meeting Minutes

10 789 Meeting of the Johnston County Board of Commissioners October 5 , 2015 10 00 am The Johnston County Board of Commissioners met in regular session Monday , October 5 , 2015 at 10 00 am in the Commissioners Meeting Room , Johnston County Courthouse Annex , Smithfield , North Carolina The following members were present Present Chairman Tony Braswell , Vice Chairman DeVan Barbour , Cookie Pope , Allen L Mims , Jr , Jeffrey P Carver , Ted G Godwin , and Chad M Stewart Absent None Also Present County Manager Rick J Hester , Clerk to the Board Paula G Woodard , Finance Officer and Assistant County Manager J Chad McLamb , County Attorney Jennifer J Slusser , and Paralegal Deputy Clerk to the Board Dana Cuddington Chairman Tony Braswell called the meeting to order at 10 00 am Commissioner Cookie Pope opened the meeting with a prayer VFW Post 5955 Selma led those in attendance in the Pledge of Allegiance to the American Flag 1 Approval Discussion of Agenda Upon a motion by Commissioner Allen L Mims , Jr , seconded by Commissioner DeVan Barbour , and carried by unanimous vote , the Board approved the agenda as presented 2 Consent Agenda Items Upon a motion by Commissioner DeVan Barbour , seconded by Commissioner Cookie Pope , and carried by unanimous vote , the Board approved the consent agenda items as follows Commissioner Cookie Pope commented that although the proclamations for Employee Appreciation Week and National 4 - H Week are on the Consent Agenda , that does not mean they are to be taken lightly Commissioner Pope spoke on her appreciation for the County Employees as well as all those that are involved in the 4 - H Program A Approval of Minutes – August 26 , 2015 ; September 1 , 2015 10 00 am and 6 00 pm B Department of Transportation – Additions to System The Board concurred with the Department of Transportation’s recommendation to add the following roads to the State Maintained System Celestial Drive , Callisto Way , Cressida Cove , Portia Court , Antila Court , Telesto Circle , and Phobos Place – Jordans Ridge – Cleveland Township Chesney Court – Heritage – Wilders Township Olivia Way – Olivia Fields – ONeals Township C Proclamation – Employee Appreciation Week – October 12 – 16 , 2015 adopted as follows JOHNSTON COUNTY EMPLOYEE APPRECIATION WEEK October 12 – October 16 , 2015 WHEREAS , Johnston County employees represent over 1,000 men and women , working in 31 different service departments and agencies , devoted to making Johnston County a better place to work and live ; and WHEREAS , Johnston County employees provide a multitude of services for all the citizens of the County ; and WHEREAS , Johnston County employees are both skilled and efficient in their jobs , making every effort to expend County tax dollars in the most effective way for the betterment of the County and its citizens ; and WHEREAS , Johnston County Government runs smoothly on a day to day basis primarily because of the dedicated employees in each of its departments and agencies Page790 October 5 , 2015 – 10 00 am Continued NOW , THEREFORE , in appreciation for their dedication to the welfare of the citizens of our County , THE JOHNSTON COUNTY BOARD OF COMMISSIONERS DOES HEREBY PROCLAIM the week of October 12 - 16 , 2015 as COUNTY EMPLOYEE APPRECIATION WEEK th Adopted this the 5 day of October , 2015 D Proclamation – National 4 - H Week – October 4 - 10 , 2015 adopted as follows NATIONAL 4 - H WEEK DECLARATION WHEREAS , 4 - H youth across the nation are leading efforts to solve problems in their communities and make a difference for their futures WHEREAS , 4 - H is the largest youth development organization in North Carolina and the largest in the nation with over six million participants WHEREAS , 4 - H in North Carolina claims 218,669 youth members and 21,413 volunteers , while Johnston County’s 4 - H program numbers more than 3700 members and more than 300 volunteers WHEREAS , 4 - H as part of the NC Cooperative Extension System of NC State University and NCA & T State University is a program where youth learn through opportunities that provide them hands - on experiences in 4 - H’s mission mandates of science , engineering and technology ; healthy living ; and citizenship WHEREAS , 4 - H has connected youth and their communities with the innovative research and resources from our nation’s 106 land - grant universities and colleges for more than 101 years ; NOW , THEREFORE , the Johnston County Board of Commissioners , do hereby proclaim October 4 - 10 , 2015 , as National 4 - H Week in Johnston County We urge the people of this community to take advantage of the opportunity to become more aware of this special program that enhances our young people’s interests in their futures as part of Johnston County 4 - H Youth Development and to join us in recognizing the unique partnership between our County and our State University System th Adopted this the 5 day of October 2015 E Sheriff’s Office – Request to Surplus Vehicle Per the request of Sheriff Steve Bizzell , the Board declared the following vehicle surplus that was involved in an accident and is considered a total loss by the insurance carrier 2015 Chevrolet Tahoe , VIN 1GNSK3KC7FR305728 , County Asset # 014430 F Tax Releases & Refunds – 08 16 2015 – 09 15 2015 Real Personal Property Releases TRANS DATE TIME USER YR BILL # ACCT # TAXPAYER NAME AMOUNT 8 17 2015 1 29 53 PM ghermane 2015 - 54420 2000146535 LEE BROS PROPERTIES INC 22221 8 18 2015 8 39 48 AM dwoodward2 2015 - 201238 2000160168 CROCKER , JERRY THOMAS 14315 8 18 2015 8 41 25 AM dwoodward2 2015 - 201237 2000160168 CROCKER , JERRY THOMAS 14315 8 18 2015 8 42 48 AM dwoodward2 2015 - 201236 2000160168 CROCKER , JERRY THOMAS 14315 8 18 2015 8 44 02 AM dwoodward2 2015 - 201235 2000160168 CROCKER , JERRY THOMAS 14315 8 18 2015 12 24 31 PM ghermane 2015 - 28909 2000178091 EDGEWOOD CABINETRY 81081 8 18 2015 2 45 12 PM dwoodward2 2015 - 93682 2000019695 UNITED STATES CELLULAR CORP 29747 8 19 2015 9 56 50 AM ghermane 2015 - 32927 2000178026 FREEDOM BEHAVIORAL HEALTH 23642 8 19 2015 3 25 54 PM ghermane 2015 - 19704 2000151732 CLEVELAND AUTO SPA INC 50746 8 20 2015 10 41 48 AM dwoodward2 2015 - 104643 2000182995 STARLING , PHYLISS 90841 8 20 2015 12 56 59 PM ghermane 2015 - 93399 2000169084 TYCO INTEGRATED SECURITY LLC 21971 8 20 2015 4 19 38 PM ghermane 2015 - 89390 2000176734 SWEET EQUITIES OF 70295 8 20 2015 4 37 53 PM ghermane 2015 - 89390 2000176734 SWEET EQUITIES OF - 70295 8 20 2015 4 41 32 PM ghermane 2015 - 89390 2000176734 SWEET EQUITIES OF 56236 8 21 2015 10 09 41 AM ghermane 2015 - 28031 2000045230 DUPREE , DANNY L 25018 8 21 2015 10 19 47 AM ghermane 2015 - 19129 2000083621 CHRISTIANSEN , JULIE R 14368 8 21 2015 10 51 34 AM ghermane 2015 - 68240 2000142769 OGLESBY , DAVID 25788 8 21 2015 2 52 20 PM ghermane 2015 - 26906 2000177913 DOBBS , BENNY H JR 19875 8 21 2015 3 00 29 PM ghermane 2015 - 68240 2000142769 OGLESBY , DAVID - 25788 8 21 2015 3 01 58 PM ghermane 2015 - 68240 2000142769 OGLESBY , DAVID 19973 8 24 2015 10 20 05 AM ghermane 2015 - 74678 2000078313 PRECISION CONCRETE & 51701 8 25 2015 5 00 57 PM dwoodward2 2015 - 1999 2000147425 ALLEN , LELAND ROOSEVELT 21278 8 28 2015 10 32 05 AM cfutch 2010 - 16351 2000022619 CATERPILLAR INC 5,97725 8 28 2015 10 35 56 AM cfutch 2011 - 16606 2000022619 CATERPILLAR INC 5,74066 8 28 2015 10 39 44 AM cfutch 2012 - 18303 2000022619 CATERPILLAR INC 9,67970 8 28 2015 10 43 35 AM cfutch 2013 - 17476 2000022619 CATERPILLAR INC 9,81539 8 28 2015 10 46 55 AM cfutch 2014 - 17697 2000022619 CATERPILLAR INC 13,65652Page791 October 5 , 2015 – 10 00 am Continued 8 28 2015 10 55 31 AM cfutch 2015 - 17763 2000022619 CATERPILLAR INC 16,12892 8 28 2015 11 55 08 AM dwoodward2 2015 - 52080 2000031686 KOLENO , STEVE M 16513 9 3 2015 10 10 42 AM dwoodward2 2015 - 96224 2000185912 SHUMPERT , BERNADINE W 50625 9 3 2015 1 52 41 PM ghermane 2015 - 103962 2000181272 BOXCAR INDUSTRIES LLC 44555 9 3 2015 2 03 08 PM ghermane 2015 - 1066 2000144231 ADIDAS AMERICA INC # 6185 3,45681 9 3 2015 3 15 31 PM ghermane 2015 - 31254 2000121381 FERNANDEZ , CARINA O 29522 9 3 2015 3 18 05 PM ghermane 2015 - 70228 2000057504 PARKER , ROBERT W & 20225 9 4 2015 8 30 38 AM ghermane 2015 - 26460 2000016970 DILLON , FLOYD WAYNE 13054 9 4 2015 8 57 01 AM dwoodward2 2015 - 78439 2000140643 RL PROPERTIES LLC 38165 9 4 2015 2 43 00 PM ghermane 2015 - 19955 2000072992 CLUBCORP GOLF OF NC LLC 52310 9 8 2015 11 01 27 AM ghermane 2015 - 31254 2000121381 FERNANDEZ , CARINA O - 29522 9 8 2015 11 03 27 AM ghermane 2015 - 31254 2000121381 FERNANDEZ , CARINA O 29522 9 11 2015 9 26 11 AM ghermane 2015 - 11099 2000174532 BLUE LINE AVIATION LLC 36960 9 11 2015 4 23 30 PM dwoodward2 2015 - 42837 2000147152 HOLMES , TEDDY RAY 15971 9 12 2015 1 46 53 PM ghermane 2015 - 18446 2000166038 CGP TRANSACTION LLC 44917 9 14 2015 10 06 49 AM ghermane 2015 - 201528 2000153118 GODWIN , JOSEPH E SR 23707 9 14 2015 11 34 35 AM ghermane 2015 - 201363 2000039720 WELTON , ROBERT LEONARD 17849 Real Personal Property Refunds TRANS DATE TIME USER YR BILL # ACCT # TAXPAYER NAME AMOUNT 8 17 2015 2 25 52 PM jmorrow 2015 - 68530 65183681 OLIVER , SADIE M 2,01500 8 17 2015 3 54 08 PM jmorrow 2014 - 23148 2000056640 CROCKER , JAMES DAVID & 10569 8 19 2015 2 38 01 PM LOCKBOX 2015 - 31595 30354021 FIRST CITIZENS BANK AND TRUST 1,86016 8 20 2015 9 09 39 AM jmorrow 2015 - 17205 2000177241 CARROLL , ROBERT BRADLEY 21732 8 20 2015 3 20 12 PM LOCKBOX 2014 - 11895 2000142899 BOYKIN , KIMBERLY S 71605 8 21 2015 2 08 44 PM jmorrow 2015 - 26031 2000175570 DENNIS , BONNIE D 54975 8 25 2015 11 33 29 AM jevans 2015 - 95992 92001280 WATKINS , LANNY LEAMON 10609 8 26 2015 1 33 26 PM awestbrook 2015 - 78122 2000143802 RIDDLE , JOSEPH C 15890 8 28 2015 2 10 31 PM LOCKBOX 2015 - 74678 2000078313 PRECISION CONCRETE & 51701 8 28 2015 2 10 31 PM LOCKBOX 2015 - 94552 2000139866 VILLANUEVA , ALFONSO EFRAIN 22794 8 28 2015 2 16 52 PM awestbrook 2015 - 40571 2000174962 HHHUNT HOMES RALEIGH 2,59526 DURHAM LLC 8 31 2015 4 09 08 PM jmorrow 2015 - 9763 2000083105 BENT TREE HAIR STUDIO INC 14977 8 31 2015 4 29 10 PM awestbrook 2015 - 37118 2000168097 GUHA , SUBRATA J 32057 8 31 2015 4 47 42 PM jgreene 2015 - 4524 2000157857 RUTTING IRON LLC 34020 9 1 2015 2 36 36 PM LOCKBOX 2015 - 16367 2000127553 CAPPS PLUMBING OF HAMPSTEAD 19137 IN 9 1 2015 2 36 36 PM LOCKBOX 2015 - 23001 2000124726 CREECH , SHARON P 24094 9 1 2015 2 36 36 PM LOCKBOX 2015 - 80905 78091160 SANDERS , WILLIAM HEIRS 18804 9 2 2015 2 37 03 PM gcallahan 2015 - 19409 2000134245 CLARK , DIANA 16704 9 3 2015 2 07 55 PM LOCKBOX 2015 - 104982 2000185108 HILTI INC 13520 9 9 2015 3 07 10 PM LOCKBOX 2015 - 49335 2000100084 JONES , JAIME W 1,74561 9 14 2015 3 28 31 PM awestbrook 2015 - 39892 2000172883 HELM , CHARLIE M JR 2,60206 9 15 2015 2 01 06 PM LOCKBOX 2015 - 26651 2000085962 DIXON , JULIAN M 1,34933 9 15 2015 2 01 06 PM LOCKBOX 2014 - 74405 2000149062 PRICE , MATTHEW G 3,93362 9 15 2015 2 46 08 PM jgreene 2015 - 61791 2000176789 MCLAMB , JOHNNY RAY 55683 North Carolina Vehicle Tax System - Pending Refund Report – August 2015 100 + Payee Name Bill # Transaction Refund Total Change # Reason MCNUTT , 0024428589 51163764 Military 12862 HEATHER 8657 500 22019 SINCLAIR , 0025512129 67751700 Situs error 000 HAROLD 14078 1729 4692 17041 39060 September 21 , 2015 This is to certify that , as authorized by the Board of Commissioners on December 11 , 2000 , I have approved the following tax releases and refunds under 100 , as recommended by the County Tax Administrator , Sheila Garner A complete record of this information is on file in the County Finance Office Totals from 8 16 15 to 9 15 15 Tax refunds - Personal Real Property 58916 Tax releases - Personal Real Property 1,82908 Motor Vehicle releases refunds 27128 Recommended by Tax Administrator Sheila Garner Approved by Finance Director J Chad McLamb Page792 October 5 , 2015 – 10 00 am Continued 3 Resolution – Request for Bridge Dedication – Deputy Clendon Paul West , Sr Chairman Tony Braswell asked for the family of the late Deputy Clendon Paul West , Sr to come forward along with Former Johnston County Sheriff Freddy Narron , Current Johnston County Sheriff Steve Bizzell , and Mr Durwood Stephenson Commissioner Jeffrey P Carver read aloud and moved the Board adopt the following resolution requesting the North Carolina Board of Transportation to name the Neuse River Market Street Bridge in memory of Deputy Clendon Paul West , Sr Commissioner Cookie Pope seconded the motion which carried by unanimous vote RESOLUTION OF THE JOHNSTON COUNTY BOARD OF COMMISSIONERS FOR THE DEPUTY CLENDON PAUL WEST , SR MEMORIAL BRIDGE Whereas , law enforcement officers are charged with protecting the rights and lives of the public and in fulfilling the numerous services and responsibilities of those duties , many courageous and noble law enforcement officers have made the ultimate sacrifice by giving their lives while in the line of duty ; and Whereas , the North Carolina Board of Transportation has allowed bridges throughout North Carolina to be named after fallen law enforcement officers as a fitting and proper way to honor them ; and Whereas , Deputy Clendon Paul West , Sr was born in Smithfield , Johnston County , North Carolina on February 2 , 1968 , was a graduate of Smithfield - Selma High School , joined the United States Marine Corps and after an honorable discharge returned to Johnston County where he later became a deputy with the Johnston County Sheriff’s Office ; and Whereas , Deputy Clendon Paul West , Sr was a loving father of two sons , husband , brother , son , grandson , and friend who spent countless hours working in his community to support the youth through coaching and volunteering ; and Whereas , on September 11 , 1995 Deputy Clendon Paul West , Sr was fatally wounded in the line of duty while serving the citizens of Johnston County ; and Whereas , the Johnston County Board of Commissioners desires to dedicate the bridge located over the Neuse River on Market Street in Smithfield in memory of Deputy Clendon Paul West , Sr Now , Therefore , Be It Resolved , that the Johnston County Board of Commissioners respectfully requests the North Carolina Board of Transportation to name the Neuse River Market Street Bridge in memory of Deputy Clendon Paul West , Sr as a way to signify and memorialize his contributions to Johnston County and the State of North Carolina ; and Be It Further Resolved , that upon said designation , the North Carolina Department of Transportation erect the proper signage to read as the “ Deputy Clendon Paul West , Sr Memorial Bridge ” to notify the general public about this important dedication th Adopted this the 5 day of October , 2015 Former Johnston County Sheriff Freddy Narron thanked the Board for adopting the resolution Sheriff Narron stated he had the pleasure and joy to work with Deputy West and the resolution means a great deal to everyone Sheriff Narron spoke on Deputy West and how he began his career first in the Johnston County Jail and then later becoming a Deputy noting he was an outstanding man and law enforcement officer Sheriff Narron thanked everyone who had a part in bringing the matter to the forefront stating each time he crosses the bridge he will do so with pride because Deputy West deserves this honor Johnston County Sheriff Steve Bizzell also thanked the Board of Commissioners for adopting the resolution Sheriff Bizzell spoke on the tragic day when Deputy West lost his life and his partner , Deputy Ronald Medlin , was seriously injured Sheriff Bizzell commented that Deputy West never knew that would be his last day on the job Sheriff Bizzell stated he is honored to be standing with the West Family and Former Sheriff Freddy Narron in support of the resolution Sheriff Bizzell reported there will be a cost associated with the signs to be placed on the bridge and he plans to accept the responsibility for that cost in his budget PagePage pageNumber5793 October 5 , 2015 – 10 00 am Continued Wendy and Angie West , sisters of Deputy West , each spoke and expressed their appreciation for the resolution Wendy West stated her brother was raised to be a good Christian man who always did the right thing She stated the resolution means so much to their family Angie West thanked the Board and County Manager Rick Hester for taking the time to meet with her She also thanked Sheriff Narron and Sheriff Bizzell for their support Durwood Stephenson , 1090 West Market Street , Smithfield , thanked the Board of Commissioners for devoting their time to the citizens of Johnston County Mr Stephenson stated he believes that adopting the resolution is a great action and he is pleased to report the Town of Smithfield plans to adopt a resolution at their Council Meeting tomorrow evening Mr Stephenson offered to personally hand - deliver the resolution to the North Carolina Board of Transportation 4 Public Comments A Recognition of County Finance Staff Assistant County Manager & Finance Director Chad McLamb announced the Johnston County Finance Office has once again received the Certificate of Achievement for Excellence in Financial Reporting by the Government Finance Officers Association of the United States and Canada Mr McLamb stated the certificate is the highest form of recognition in the area of governmental accounting and financial reporting and the County Finance staff has received the certificate for the last 5 years Mr McLamb recognized the Finance Staff members including Assistant Director of Finance Tyson Radford , Debt and Grant Management Analyst Martha Lasater , Accounting Specialist I April Wilkinson , Payroll Supervisor Brenda Guyton , Accountant Internal Auditor Kristy Edwards , Purchasing Agent Accountant Pam Radford , and Intern Reid Williams not present Mr McLamb praised the staff and stated the recognition would not be possible if it were not for their hard work The Board congratulated and commended Mr McLamb and the Finance Staff for their excellent work and service to the County B Update from Flowers Plantation Reid Stephenson , representing Flowers Plantation , provided the Board with an update on upcoming activities at Flowers Plantation including a concert series and various seasonal events Mr Stephenson also reported that Flowers Plantation was named the 2013 and 2014 Community of the Year at the Stars Awards by the North Carolina Home Builders Association and won four more awards at the 2015 Stars Awards including Best Newsletter ; Best Marketing , Advertising or Branding Project ; and Best Landscape Design Mr Stephenson also provided the Board with an update on upcoming building projects at Flowers Plantation 5 Public Hearing – Economic Development Incentive Grant Advertised – The Smithfield Herald – September 23 , 2015 The Chairman opened the public hearing for the purposes of soliciting public comment on a proposal for the County to provide certain economic incentives , pursuant to NCGS 158 - 71 , to a company that is considering the location and or expansion of facilities in Johnston County , North Carolina Economic Development Director Chris Johnson stated the proposal is an Economic Development Incentive Grant EDIG for an existing company that is considering an expansion of their current Johnston County operation Mr Johnson explained that Iowa 80 , located in Kenly , has a big presence in northern Johnston County and they currently employ approximately 190 people with hopes to increase that to over 250 Mr Johnson noted in addition to their building and equipment value , Iowa 80 adds a tremendous tax value in fuel sales Mr Johnson reported Iowa 80 is considering an expansion investment of approximately 4 million along with the anticipated increase in jobs He stated based on the proposed investment and job creation , the Economic Development Advisory Board recommends a three year incentive grant at 50 on any new investment for real and personal property Iowa 80 General Manager Ernie Brame presented renderings to the Board of the proposed expansion and spoke on their plans noting the increased square footage will be approximately 24,000 square feet bringing the total building size to 60,000 square feet Mr Brame confirmed Mr Johnson’s remarks that they hope to expand their employment to over 250 people Mr Brame thanked the Board for considering the incentive grant opportunity stating he is proud to be representing Iowa 80 PagePage pageNumber6794 October 5 , 2015 – 10 00 am Continued Upon a question from Chairman Braswell , Mr Brame reported the fast food restaurant expansion is located in the existing building and not a part of the expansion being discussed today Commissioner Ted G Godwin stated having been from the Kenly area , he can say that Iowa 80 is an outstanding corporate citizen and he commends them for all they have done in that part of Johnston County Commissioner Chad M Stewart thanked Mr Johnson and the Economic Development Advisory Board for putting together incentive packages for smaller projects noting that all job creations are important Commissioner Cookie Pope spoke on the expanded services and shopping that Iowa 80 offers noting it is not just fuel sales There being no further comments , the Chairman closed the public hearing Upon a motion by Commissioner Ted G Godwin , seconded by Commissioner Chad M Stewart , and carried by unanimous vote , the Board approved the Economic Development Incentive Grant terms for Iowa 80 of Kenly as outlined by staff in the project summary , authorized the County Attorney to finalize the grant agreement consistent with the material terms of the project summary , and authorized the Chairman to execute the final documents 6 JoCo Teen Drivers – National Teen Drivers Safety Week and Celebrate My Drive Campaign West Johnston High School Students Veronica McLean and Blair Wright presented an update to the Board on the recent and upcoming activities of JoCo Teen Drivers Miss McLean stated they will be holding a kickoff luncheon on October 12 , 2015 at the Johnston County Agriculture Center to welcome new and old members as well as listen to speakers talk about teen driving She stated Teen Drivers Safety Week will be th rd October 19 – 23 and they will be attending the State Fair during that time joining Governor Pat McCrory for a news conference to talk about the week Miss McLean spoke on activities that will be held at the various high schools during that week to bring awareness to teen driving safety Miss Wright thanked the Board of Commissioners for sending JoCo Teen Drivers to the National Student Safety Program conference this year which was held in Raleigh , North Carolina She stated they focused on teen safe driving , domestic violence , suicide awareness , and misuse of prescription drugs Miss Wright stated they visited the Museum of History and Science and participated in competitions She noted they also learned new ways to use social media to help prevent bullying as well as other issues that affect teens today Chairman Tony Braswell thanked the students on behalf of the Board for their dedication and work with the program Teen Driving Safety Committee Chairman Steve Matthews stated this past year has been an experience for him serving as Chair of the Committee Mr Matthews spoke on how he became involved after discussing it with County Manager Rick Hester Mr Matthews expressed his pride for the program and thanked the County staff who provides support to the program Mr Matthews continued that he would like to help bring more awareness to the program noting they recently attended the Clayton Harvest Festival to spread the word Mr Matthews spoke on the importance of the Drivers Education Program stating he was glad to see that funding was continued by the General Assembly and he hopes it will stay in the State’s budget for years to come Mr Matthews praised the efforts of the students along with the administration at the high schools and Committee Vice Chairman Bobby Blinson Mr Matthews thanked the Board of Commissioners for supporting their efforts At the request of Mr Matthews , Jaime Long from Johnston County Human Resources , spoke on a recent visit with students at Corinth Holders High School following an accident Ms Long stated the effort is a never - ending process The Board thanked the Teen Driving Safety Committee and JoCo Teen Drivers for their work 7 Department Spotlight – Board of Elections Board of Elections Director Leigh Anne Price provided the Board of Commissioners with a background on the services offered by the Elections Office Ms Price began her remarks by thanking the Board of Commissioners for their past support and in providing the funds necessary to offer early voting and she spoke on how it has improved the voting process in Johnston County Ms Price presented the following to the Board PagePage pageNumber7795 October 5 , 2015 – 10 00 am ContinuedPagePage pageNumber8796 October 5 , 2015 – 10 00 am Continued Ms Price offered to answer any questions At the inquiry of Chairman Tony Braswell , Ms Price stated she would provide a schedule for early voting to the Board of Commissioners Board of Elections Chairman John Shallcross , Jr thanked the Board of Commissioners for the opportunity to highlight the Board of Elections Office Mr Shallcross stated Johnston County is fortunate to have Ms Price as the Elections Director noting that many other counties across the State often call on her for advice Mr Shallcross stated Ms Price is passionate about her job and he is fortunate to work with her Mr Shallcross stated they could not do the work without the support from the Board of Commissioners The Board thanked Mr Shallcross , Ms Price , and the Johnston County Board of Elections for their work and commitment 8 Four Oaks Fire Department – Request for Tax Exempt Loan Status Four Oaks Fire Department Chief Barry Stanley appeared before the Board to request tax exempt loan status so the fire department could 1 borrow up to 650,000 for the construction of an additional fire station located at 825 Lassiter Road in Four Oaks at an interest rate of 294 for 15 years ; and 2 borrow up to 350,000 to refinance a 2007 Pierce Aerial Enforcer 75 ’ Quint Fire Truck at an interest rate of 294 for 15 years PagePage pageNumber9797 October 5 , 2015 – 10 00 am Continued Assistant County Manager and Finance Director Chad McLamb reported the loans are proposed with KS Bank He stated the fire department did get three proposals which he reviewed and he recommends the loans through KS Bank Upon a motion by Commissioner Chad M Stewart , seconded by Commissioner Cookie Pope , and carried unanimously , the Board adopted the following resolution granting the Four Oaks Fire Department tax exempt loan status NOW , THEREFORE , BE IT HEREBY RESOLVED , that the Board of Commissioners of Johnston County , North Carolina , does hereby approve the following tax exempt loans to the Four Oaks Volunteer Fire Department , Inc of Johnston County , North Carolina the “ VFD ” , from KS Bank 1 Tax exempt loan to borrow up to 650,000 for the construction of an additional fire station to be located at 825 Lassiter Road , Four Oaks , NC ; and 2 Tax exempt loan to borrow up to 350,000 to refinance a 2007 Pierce Aerial Enforcer 75 ’ Quint Fire Truck RESOLVED , FURTHER , that the approval of the loans to the VFD set forth above are given solely for purposes of the public approval requirements for tax - exempt financing applicable to the VFD because of Section 150 e 3 and Section 147 f of the Internal Revenue Code of 1986 , as amended , and such approval does not obligate the County or its Board of Commissioners in any way regarding repayment of the debt Duly certified by the execution hereof and the placement hereon of the seal of said county , th this 5 day of October , 2015 9 JCATS – Fiscal Year 2015 - 2016 ROAP Grant Funds Community & Senior Services JCATS Director Neal Davis presented the Fiscal Year 2015 - 2016 ROAP Grant application and requested its approval Mr Davis outlined the program totals of the proposed Fiscal Year 2015 - 2016 ROAP grant , following FY2016 Funding by Program State Funds Fare Revenue County Match Total Grant FY16 ROAP Elderly and Disabled 91,514 0 0 91,514 Transportation Assistance Program EDTAP Employment Transportation 40,409 0 0 40,409 Assistance EMPL Rural General Public RGP 136,816 6,685 8,517 152,018 TOTAL 268,739 6,685 8,517 283,941 County match has been previously approved and is included in FY16 county budget Sub - allocation of Funds by Recipient Agency FY16 EDTAP Recipients Community & Senior 41,639 Services 455 Johnston County 41,639 Industries 455 JCATS 9 8,236 TOTAL 91,514 FY16 EMPL Recipients DSS 94 37,984 JCATS 6 2,425 TOTAL 40,409 FY16 RGP Recipient JCATS 100 136,816Page0798 October 5 , 2015 – 10 00 am Continued Mr Davis requested the Board to approve the grant application and its submittal to the North Carolina Department of Transportation Mr Davis reported the County’s match is already included in the Fiscal Year 2015 - 2016 budget Commissioner Cookie Pope thanked Mr Davis and JCATS for helping citizens last year that had contacted the Commissioners asking for assistance with transportation Upon a motion by Commissioner Ted G Godwin , seconded by Commissioner Cookie Pope , and carried unanimously , the Board approved the application and authorized Community and Senior Services of Johnston County and the CTS Advisory Board of Directors to apply for a ROAP grant for Fiscal Year 2015 - 2016 10 Emergency Services – Request to Surplus Vehicle Emergency Services Director Kim Robertson requested the Board to declare the following vehicle surplus and approve for it to be sold at the next public auction to be scheduled at a later date Ms Robertson reported the vehicle is in need of major mechanical repairs 1994 GMC Suburban , VIN 1GKGK26N3RJ713025 , Mileage 159,336 Commissioner Allen L Mims , Jr moved the Board declare the vehicle listed above as surplus and approve for it to be sold at the next public auction to be scheduled at a later date Commissioner Cookie Pope seconded the motion which carried by unanimous vote 11 Public Utilities – Award of Contract – 2014 Sewer Rehabilitation Project Director of Utilities Chandra Coats reported that bids were received on August 27 , 2015 for the 2014 Sewer Rehabilitation project Ms Coats stated the bid advertisement and opening procedures were consistent with statutory requirements to the best of staff’s knowledge The project includes sewer main and manhole rehabilitation work for three areas of the County’s wastewater collection system Holt Lake Interceptor , Buffalo Road Interceptor , and Brightleaf Boulevard Interceptor Three 3 bids were received , as follows Ms Coats explained the project bid form was structured for the contractor to provide a total base bid and several alternate bid items The lowest responsive base bid was submitted by Insituform Technologies , LLC of Chesterfield , MO in the amount of 914,57360 Ms Coats stated staff recommends including the alternate bid in the contract for protective coating on all manholes 84,80400 , for a total construction contract of 999,37760 She reported that Insituform Technologies , LLC is properly licensed and experienced in the type of construction involved and appears to have the financial , labor , and equipment resources required to complete construction within the stipulated contract completion time Ms Coats presented the following proposed project budget Construction 999,37760 Construction Contingency 200,62240 Loan Closing Fee 24,00000 Total Project Budget 1,224,00000 Funding for the proposed project is as follows Clean Water State Revolving Loan 20 years , 0 1,200,00000 Appropriation from Fund 68 Reserve 24,00000 Total Project Funding 1,224,00000Page1799 October 5 , 2015 – 10 00 am Continued Ms Coats stated staff recommends award of the 2014 Sewer Rehabilitation project to Insituform Technologies , LLC in the amount of 999,37760 and approval of the project budget contingent upon approval from NCDENR DWI Division of Water Infrastructure Upon a motion by Commissioner Cookie Pope , seconded by Commissioner Ted G Godwin , and carried by unanimous vote , the Board awarded the 2014 Sewer Rehabilitation Project contract to Insituform Technologies , LLC in the amount of 999,37760 , approved the project budget as listed above , and adopted the following capital project ordinance , contingent upon approval from the NCDENR Division of Water Infrastructure CAPITAL PROJECT ORDINANCE FOR THE 2014 SEWER REHABILITATION PROJECT BE IT RESOLVED by the Board of Commissioners the “ Board ” of the County of Johnston , North Carolina the “ County ” , that pursuant to Section 132 of Chapter 159 of the General Statutes of North Carolina , the following capital project ordinance is hereby adopted Section 1 The project authorized is the 2014 Sewer Rehabilitation Project , which involves sewer main and manhole rehabilitation work for three areas of the County’s wastewater collection system Holt Lake Interceptor , Buffalo Road Interceptor , and Brightleaf Boulevard Interceptor and includes installing cured in - place liners in 12,200 linear feet of 8 - inch through 24 - inch pipes , structural liners in 24 manholes , epoxy liners in 33 manholes , and several point repairs to pipelines and manholes the “ Project ” The Project is to be financed by a Clean Water State Revolving Fund Loan and an appropriation from the County Sewer Fund “ Fund 68 ” Section 2 The officers of the County are hereby directed to proceed with the capital Project within the terms of the State Clean Water Revolving Fund Loan offer and the budget contained herein Section 3 The following amounts are appropriated for the Project Construction 999,378 Contingency 200,622 Loan Closing Fee 24,000 Total 1,224,000 Section 4 The following revenues are anticipated to be available to complete this Project State Clean Water Revolving Fund Loan 1,200,000 Fund 68 Appropriation 24,000 Total 1,224,000 Section 5 The Director of Finance is hereby directed to maintain within the Capital Project Fund sufficient specific detailed accounting records to satisfy the requirements of the North Carolina Department of Environment and Natural Resources and the terms of the State Clean Water Revolving Fund Loan shall be met Section 6 Funds may be advanced from Fund 68 for the purpose of making payments as due Reimbursement requests should be made to the North Carolina Department of Environment and Natural Resources in an orderly and timely manner Section 7 The Director of Finance is hereby directed to report annually on the financial status of each Project element in Section 3 and the total revenue received Section 8 Copies of this capital project ordinance shall be furnished to the Clerk to the Board of Commissioners , the Budget Officer and the Director of Finance for direction in carrying out this Project Adopted this 5th day of October , 2015 12 Public Utilities – Proposed Water Engineering Planning Budget Director of Utilities Chandra Coats explained the Department of Utilities has been evaluating all options for future water supply In addition , staff has updated demand projections based on current and projected growth patterns in the County She reported the updated demand projections include the most recent East Clayton industrial use projections and identify that additional water supply is necessary in order to meet the peak day demand in 2019 Ms Coats stated recent hydrologic modeling indicates the County may be able to withdraw additional supply from the Neuse River at the current intake site and expansion of capacity at the existing plant is far less costly than undertaking the first phase of the Lower Neuse supply option Ms Coats stated in order to prepare for additional supply by 2019 and evaluate the County’s distribution system , staff recommends additional engineering and planning studies The proposed projects were not included in the FY 15 - 16 budget ; however , the recent industrial expansion commitment in the East Clayton industrial area increased the urgency of proceeding with the following proposed projects 1 Hydraulic Modeling 250,000 a Update and calibrate the County’s hydraulic models East and West , including all existing infrastructure supply points and demand points b Evaluate options to improve infrastructure in order to meet potential bulk and retail demand in the west systemPage2800 October 5 , 2015 – 10 00 am Continued c Develop a master plan identifying deficiencies and proposing improvements for the existing system and future demands d Prioritize improvements in order to update the County’s CIP , including estimated costs e Fire flow modeling in order to utilize the model for fire districts and ISO rating requirements f Conduct a water quality analysis g Additional information , as requested by the County 2 Engineering for WTP Upgrade 25 MGD by 2018 a Structural 14,000 b Electrical 69,000 3 Preliminary Electrical Engineering Evaluation for WTP Expansion 47,000 40 MGD by 2020 4 Geotechnical Investigation for WTP Expansion 40 MGD by 2020 35,000 5 Miscellaneous Hydrologic Modeling for additional withdrawal at WTP 20,000 Total Water Engineering Planning 435,000 Ms Coats stated staff respectfully requests the Board’s authorization to utilize 435,000 from Fund 67 Water fund balance for the above identified water distribution and supply engineering planning projects She offered to answer any questions Upon a motion by Commissioner DeVan Barbour , seconded by Commissioner Ted G Godwin , and carried by unanimous vote , the Board authorized the use of 435,000 from Fund 67 Water fund balance for the above identified water distribution and supply engineering planning projects via adoption of the following budget amendments REQUESTED CHANGE FUND BUDGET CODE LINE ITEM CLASSIFICATION EXPENDITURE INCREASE DECREASE 67 78104500 Contract Services 250,00000 67 78109023 Transfer to Other Funds 185,00000 TOTAL NET EXPENDITURES 435,00000 REQUESTED CHANGE FUND BUDGET CODE LINE ITEM CLASSIFICATION REVENUE INCREASE DECREASE 67 781033990 Fund Balance Appropriated 435,00000 TOTAL NET REVENUE 435,00000 REQUESTED CHANGE FUND BUDGET CODE LINE ITEM CLASSIFICATION EXPENDITURE INCREASE DECREASE 20 85150406 Technical Services 185,00000 TOTAL NET EXPENDITURES 185,00000 REQUESTED CHANGE FUND BUDGET CODE LINE ITEM CLASSIFICATION REVENUE INCREASE DECREASE 20 851537925 Transfer from Other Funds 185,00000 TOTAL NET REVENUE 185,00000 13 County Attorney – Resolution Delegating Authority to County Manager for Certain Projects County Attorney Jennifer Slusser requested the Board to consider the adoption of a resolution delegating to the County Manager designee the authority to exempt in writing , particular projects under 50,000 in accordance with NCGS 143 - 6431 often referred to as the “ Mini - Brooks Act ” Ms Slusser explained this article requires that services for architects , engineers , surveyors , construction managers at risk , design - build , and public - private partnership construction services be selected to perform work based on qualifications and not cost In order to enter into contracts with any of these professionals , state and local governments must solicit proposals from qualified professionals and the initial determination of which firm is best qualified must be done without regard to the fee or price Ms Slusser stated the law allows for local governments to exempt smaller contracts from the provisions of this article for projects where the estimated professional fee is less than 50,000 The exception must be donePage3801 October 5 , 2015 – 10 00 am Continued in writing by the local government body which can delegate the authority to the County Manager or his designee She stated the purpose of the exemption is to allow government officials to hire professionals for projects where time and or resources are limited Ms Slusser stated staff is recommending the Board to adopt a resolution delegating this authority to the County Manager in order to expedite projects performed by these professional firms She offered to answer any questions Commissioner Allen L Mims , Jr moved the Board approve the request by adopting the following resolution , seconded by Commissioner Cookie Pope , and carried by unanimous vote RESOLUTION DELEGATING THE AUTHORITY TO EXEMPT IN WRITING , PARTICULAR PROJECTS UNDER 50,000 , FROM THE STATUTORY PROCUREMENT PROCESS ESTABLISHED BY ARTICLE 3D OF CHAPTER 143 OF THE NORTH CAROLINA GENERAL STATUTES , ie MINI - BROOKS ACT , TO THE COUNTY MANAGER DESIGNEE WHEREAS , NCGS § 143 - 6431 , known as the “ Mini - Brooks Act ” , requires local governmental units to announce all requirements for architectural , engineering , surveying , construction management at risk services , design - build services , and public - private partnership construction services , to select firms qualified to provide such services on the basis of demonstrated competence and qualification without regard to fee other than unit price fee ; and WHEREAS , NCGA § 143 - 6432 , provides for units of local government , in writing , to exempt particular projects from the provisions of Article 3D of Chapter 143 , where an estimated professional fee is an amount less than fifty thousand dollars 50,000 ; NOW , THEREFORE , BE IT RESOLVED BY THE JOHNSTON COUNTY BOARD OF COMMISSIONERS THAT The County Manager Designee is hereby delegated the authority to exempt , in writing , any project when the estimated professional fee is less than fifty thousand dollars 50,000 , in accordance with Section 143 - 6431 of Article 3D of Chapter 143 of the North Carolina General Statutes ; and th Adopted this the 5 day of October , 2015 14 Budget Revisions Assistant County Manager and Finance Officer Chad McLamb requested the Board to approve the budget revisions listed in the agenda packet and offered to answer any questions Commissioner DeVan Barbour moved the Board approve the following budget amendments , seconded by Commissioner Cookie Pope , and carried by unanimous vote Sheriff REQUESTED CHANGE FUND BUDGET CODE LINE ITEM CLASSIFICATION EXPENDITURE INCREASE DECREASE 10 51001700 Vehicles 3,37015 10 51003100 Fuels 17490 10 51003350 Supplies – Special – Sheriff 5000 10 51004300 Special Services 16000 10 51007414 Capital Outlay – Sheriff 66146 10 51007418 Capital Outlay – Drug Seizure 33,00000 TOTAL NET EXPENDITURES 37,41651 REQUESTED CHANGE FUND BUDGET CODE LINE ITEM CLASSIFICATION REVENUE INCREASE DECREASE 10 510032106 Controlled Substance Tax 26146 10 510032509 Insurance Recovery 33,49000 10 510033099 Miscellaneous Revenue 3,66505 TOTAL NET REVENUE 37,41651 Social Services REQUESTED CHANGE FUND BUDGET CODE LINE ITEM CLASSIFICATION EXPENDITURE INCREASE DECREASE 10 61006381 Alice J Arnold Funds 1,40200 10 61101915 Duke Energy Prg Grant Expense 94,19513 TOTAL NET EXPENDITURES 95,59713 Page4802 October 5 , 2015 – 10 00 am Continued REQUESTED CHANGE FUND BUDGET CODE LINE ITEM CLASSIFICATION REVENUE INCREASE DECREASE 10 611034123 Social Services Administration 1,40200 10 611034187 Duke Energy Progress Grant 94,19513 TOTAL NET REVENUE 95,59713 REQUESTED CHANGE FUND BUDGET CODE LINE ITEM CLASSIFICATION EXPENDITURE INCREASE DECREASE 10 61004192 United Way – Foster & Youth Opportunities 60,00000 TOTAL NET EXPENDITURES 60,00000 REQUESTED CHANGE FUND BUDGET CODE LINE ITEM CLASSIFICATION REVENUE INCREASE DECREASE 10 610034192 United Way – Foster & Youth Opportunities 60,00000 TOTAL NET REVENUE 60,00000 15 Appointments Upon a motion by Commissioner Allen L Mims , Jr , seconded by Commissioner DeVan Barbour , and carried by unanimous vote , the Board made the following appointments and granted waivers in the length of service policy where needed A Emergency Medical Services Advisory Committee – Reappointed Rudy Baker General Public , Joe David Austin General Public , Linda Smith General Public , and Tim Little first responder fire department for three year terms to expire on August 31 , 2018 Mr Baker was granted a waiver in the length of service policy B Firefighter’s Relief Fund Board of Trustees – Reappointed appointed the following individuals for two year terms to expire on October 31 , 2017 indicates a waiver granted in the length of service policy Archer Lodge – Clyde Castleberry was reappointed Bentonville – Wayne Langston was reappointed Beulah – Douglas R Whitley was reappointed Blackman’s X’Rds – Aaron Allen Wood was reappointed Boon Hill – David C Starling was reappointed Brogden – Dennis Elton Evans was reappointed Corinth - Holders – Carol Woodard was appointed Elevation – Jerry T Allen was reappointed 50 210 – Earl R Honeycutt , Sr was reappointed McLemore – David Rudolph Wells , Sr was reappointed Micro – Johnny J Dixon was reappointed O’Neals – Clavon R Whitley was reappointed PI - LE – Gregory Duane Johnson was reappointed Shoeheel – Jimmy Colin Batten was reappointed Strickland’s X’Rds – Lynwood Keith Parker was reappointed Thanksgiving – William Gerald Fowler was reappointed West Johnston – Jimmy Brian Allen was reappointed Wilson’s Mills – Ben Youngblood was reappointed Wynn – Clarence Junior Allen was reappointed C Johnston County Heritage Commission – Reappointed Ann L Huckenbeck , Vicky Temple - Rains , Charles W Creech , Myra Rothwell Wallace , Tom Howerton , Pearl Blackmon and Carolyn G Ennis for two year terms to expire on October 31 , 2017 and appointed Brian Beasley to fill an unexpired term ending October 31 , 2016 Mr Creech was granted a waiver in the length of service policy Page5803 October 5 , 2015 – 10 00 am Continued D Juvenile Crime Prevention Council – Reappointed Douglas Wayne Sorrell for a two year term to expire on October 31 , 2017 E Nursing Home Adult Care Home Community Advisory Board – Reappointed Barbara Thornton and Deborah Wall for three year terms to expire on October 31 , 2018 Other Appointments F Hospital Authority Chairman Tony Braswell thanked Commissioner DeVan Barbour for his work on the Hospital Authority appointments Chairman Braswell stated he recently met with the Hospital Authority as the Board of Commissioners ’ appointee and in the capacity as Chairman of the Board of County Commissioners Chairman Braswell stated the issue that has come up involves the Hospital Service Corp which is the operating board of the hospital Chairman Braswell explained the Hospital Authority has 11 members with one of those members being the hospital chief of staff and the other being a County Commissioner representative Chairman Braswell stated as it currently stands , the Hospital Service Corp only allows for 10 members and one of those positions is reserved for the hospital chief of staff ; therefore , not all the Hospital Authority members can automatically move up to the Service Corp Chairman Braswell continued that as he understands , the next Chair of the County Board of Commissioners , who will assume that position in December , desires that the position as Chair of the County Commissioners automatically serve on the Service Corp Chairman Braswell stated he intends to send a letter to the Hospital Authority that effective in December , he would like for the County Commissioner representative on the Authority to also automatically move up to the Service Corp Chairman Braswell commented there were talks about the Authority possibly reducing their membership to mirror the Service Corp membership , but nothing was done by the Authority Chairman Braswell reported in accordance with the statute that created the Authority , the memorandum of understanding between the Commissioners and the Authority , the Authority’s bylaws , and the County’s appointments policy there are existing members on the Authority that will possibly be ineligible for another term in the future Chairman Braswell spoke on the need for some kind of rotation plan as well as the need to encourage other people to apply for positions in the future Chairman Braswell reappointed Dr Robert Bylciw , Ricky Young , and Alan “ Chip ” Hewett for three year terms to expire on September 30 , 2018 with Dr Bylciw receiving a waiver in the length of service policy 16 Delinquent Tax Collection Report Tax Administrator Sheila Garner reported on the collection of delinquent taxes for the month of September 2015 She presented the following information Enforced Collections September 2015 YTD 15 16 Wage Garnishments 50 70 Bank Attachments 1 22 Levys 0 0 Foreclosures Complaints Filed September 2015 8 28 Pending Dollars Collected September 2015 4,40498 North Carolina State Income Tax Debt Setoff As of September 30 , 2015 0 Accounts 000 YTD 15 16 6 Accounts 65895 As of September 30 , 2015 , the Tax Department has collected 1169 of the real and personal levy for 2015 The next foreclosure sale date is scheduled for October 29 , 2015 The registered motor vehicle collections for September 2015 are 1,019,53619 and YTD 15 - 16 is 3,158,84721 Ms Garner stated the Board of Equalization & Review will meet on November 5 , 2015 to hear property appeals Ms Garner provided the Board with a brief update on House Bill 168 , Builders Inventory Exclusion , noting that staff anticipates an impact to the budget ; however , at this time they are unsure of the exact impact as there are still a lot of unanswered questions Page6804 October 5 , 2015 – 10 00 am Continued 17 Manager Reports and Comments None 18 Board Reports and Comments A Aging Plan for Johnston County Commissioner Ted G Godwin stated he attended a recent meeting of the Community & Senior Services Agency where they discussed the need for Johnston County to have an aging plan Commissioner Godwin stated he has researched the matter and based on his research and the fact that the aging population continues to increase he believes the Board should look into an aging plan for the County Commissioner Godwin stated the Board needs to determine how the increasing aging population could impact services in the future Chairman Tony Braswell asked Commissioner Godwin along with Commissioners Cookie Pope and Allen L Mims , Jr to study the matter and report back to the Board B Lunch with the Library Chairman Tony Braswell announced the Board would be having lunch with the Library following the meeting 19 Closed Session – NCGS 14331811 a 4 – Economic Development Upon a motion by Commissioner Chad M Stewart , seconded by Commissioner Cookie Pope , and carried by unanimous vote , the Board recessed regular session to sit in closed session for the purposes of discussing matters relating to the location or expansion of industries or other businesses in the area , pursuant to North Carolina General Statute 143 - 31811 a 4 No action was taken Commissioner Cookie Pope moved the Board adjourn closed session and resume regular session Commissioner Allen L Mims , Jr seconded the motion , which carried by unanimous vote There being no further business , Commissioner Allen L Mims , Jr moved the Board adjourn Commissioner Ted G Godwin seconded the motion , which carried by unanimous vote The meeting adjourned at 12 00 pm ____________________________ Tony Braswell , Chairman Paula G Woodard , Clerk to the BoardPage