June 22, 2015 - 6:00 PM - County Board of Commissioners Meeting Minutes (Special)

10 634 Meeting of the Johnston County Board of Commissioners June 22 , 2015 6 00 pm The Johnston County Board of Commissioners met in special session Monday , June 22 , 2015 at 6 00 pm in the Commissioners Meeting Room , Johnston County Courthouse Annex , Smithfield , North Carolina The following members were present Present Chairman Tony Braswell , Vice Chairman DeVan Barbour , Cookie Pope , Allen L Mims , Jr , Jeffrey P Carver , Ted G Godwin , and Chad M Stewart Absent None Also Present County Manager Rick J Hester , Clerk to the Board Paula G Woodard , Finance Officer and Assistant County Manager J Chad McLamb , County Attorney Jennifer J Slusser , and Paralegal Deputy Clerk to the Board Dana Cuddington Chairman Tony Braswell called the meeting to order at 6 00 pm and announced the purpose of the meeting is to discuss the proposed Fiscal Year 2015 - 2016 County budget and related budgetary matters 1 Fiscal Year 2014 - 2015 Budget Revisions At the request of Finance Director and Assistant County Manager Chad McLamb , Commissioner Jeffrey P Carver moved the Board approve the following budget revisions , seconded by Commissioner Ted G Godwin , and carried by unanimous vote Communications REQUESTED CHANGE FUND BUDGET CODE LINE ITEM CLASSIFICATION EXPENDITURE INCREASE DECREASE 10 52054500 Contract Services 85,00000 45 52081100 Telephone 85,00000 TOTAL NET EXPENDITURES 000 REQUESTED CHANGE FUND BUDGET CODE LINE ITEM CLASSIFICATION REVENUE INCREASE DECREASE TOTAL NET REVENUE 000 Industrial Development Infrastructure REQUESTED CHANGE FUND BUDGET CODE LINE ITEM CLASSIFICATION EXPENDITURE INCREASE DECREASE 21 56017399 Becton Dickinson 462,00000 TOTAL NET EXPENDITURES 462,00000 REQUESTED CHANGE FUND BUDGET CODE LINE ITEM CLASSIFICATION REVENUE INCREASE DECREASE 21 560135134 NC Dept of Commerce 462,00000 TOTAL NET REVENUE 462,00000 Research Training Zone REQUESTED CHANGE FUND BUDGET CODE LINE ITEM CLASSIFICATION EXPENDITURE INCREASE DECREASE 61 46109078 Clayton Skills Training Center 212,00000 TOTAL NET EXPENDITURES 212,00000 REQUESTED CHANGE FUND BUDGET CODE LINE ITEM CLASSIFICATION REVENUE INCREASE DECREASE 61 461031100 Ad Valorem Taxes – Current 212,00000 TOTAL NET REVENUE 212,00000Page635 June 22 , 2015 – 6 00 pm Continued Sheriff REQUESTED CHANGE FUND BUDGET CODE LINE ITEM CLASSIFICATION EXPENDITURE INCREASE DECREASE 10 51001700 Vehicles 13,09382 10 51003100 Fuels 77397 10 51004300 Special Services 30000 10 51007400 Capital Outlay 6,39874 10 51007414 Capital Outlay – Sheriff 79310 10 51007418 Capital Outlay – Drug Seizure 309,92262 TOTAL NET EXPENDITURES 331,28225 REQUESTED CHANGE FUND BUDGET CODE LINE ITEM CLASSIFICATION REVENUE INCREASE DECREASE 10 510032106 Controlled Substance Tax 79310 10 510032509 Insurance Recovery 11,55609 10 510033099 Miscellaneous Revenue 9,01044 10 510035160 Federal Equitable Sharing 309,92262 TOTAL NET REVENUE 331,28225 Social Services Trust Fund REQUESTED CHANGE FUND BUDGET CODE LINE ITEM CLASSIFICATION EXPENDITURE INCREASE DECREASE 28 61656155 Trust Disbursements 26,00000 TOTAL NET EXPENDITURES 26,00000 REQUESTED CHANGE FUND BUDGET CODE LINE ITEM CLASSIFICATION REVENUE INCREASE DECREASE 28 616535137 Trust Receipts 26,00000 TOTAL NET REVENUE 26,00000 2 Fiscal Year 2015 - 2016 Proposed County Budget Discussions A North Carolina Forest Service Johnston County Forest Ranger Mike Winslow thanked the Board of Commissioners for their past support to the Forest Service Mr Winslow stated last year’s allocation from the County was 99,000 and they are requesting 115,377 for Fiscal Year 2015 - 2016 At the inquiry of Chairman Tony Braswell , Mr Winslow confirmed that the Forest Service’s budget is made up of State and County allocations in a 60 40 percentage split with the State making up the 60 He noted the State’s 60 allocation is calculated according to the final appropriation by the County Mr Winslow presented the following information to the Board regarding their budget request Page636 June 22 , 2015 – 6 00 pm Continued Mr Winslow noted they must meet increased expenses to cover costs associated with a Forest Management Administrative Assistant , replacement of an initial attack vehicle , as well as the cost associated with the anticipated 3 State pay increase for the upcoming year Mr Winslow stated their 2006 Ford F - 350 truck has exceeded the recommended mileage for replacement and it has undergone a number of mechanical repairs in the last year He spoke on the importance of the vehicle when responding to wildfires and stated it is becoming more difficult to maintain the vehicle so it can properly respond to emergencies Mr Winslow also spoke on their increased call volume as well as value added to the County’s economy through forestry activities Mr Winslow thanked the Board for their consideration of the budget request and offered to answer any questions Upon a question by Commissioner Chad M Stewart , Mr Winslow stated the firefighting equipment on the 2006 truck is in good condition and would be transferred to the new truck Page637 June 22 , 2015 – 6 00 pm Continued Commissioner Jeffrey P Carver asked how the County’s funding is tracked to make sure it is spent within Johnston County District Forester Michael Good stated Johnston County’s allocation does remain in the County to be spent on expenses for Johnston County He explained they use a budget coding system so that when invoices are received , they are coded to the correct County where the expense was incurred Upon a question by Chairman Braswell , Mr Good confirmed the replacement truck would be stationed in Johnston County , except for times when it may be used to help with a wildfire in another county if needed The Board briefly discussed the condition of the existing 2006 truck with Mr Winslow and Mr Good Commissioner Allen L Mims , Jr asked about funding for radios noting he remembered from last year , the Forest Service was in need of radios or repairs to radios Mr Winslow reported they were able to receive some grant funding to help with portable radio purchases and they were also able to get all of their mobile radios programmed for the P - 25 technology upgrade The Board thanked Mr Winslow and Mr Good for the information and also for what the Forest Service does for Johnston County Director of Emergency Services Kim Robertson addressed the Board and spoke on the importance of the Forest Service to Emergency Services and the fire departments in the County Ms Robertson stated the Forest Service does an excellent job responding to emergencies in the County She noted their equipment is beginning to get some age on it which is a concern Ms Robertson stated the equipment is critical when responding to a wildfire and she can confirm there is a need to replace some of their equipment B Harbor , Inc Kelly Norman , Vice Chair of the Harbor Board of Directors , addressed the Board on behalf of Harbor , Inc Ms Norman thanked the Board of Commissioners for their past support to Harbor Ms Norman reported that one in four women have been the victim of domestic abuse and in Johnston County last year , Harbor served 3,000 women and children that were victims of domestic violence She continued that almost everyone knows someone who is a victim of domestic violence and Harbor tries to act as a safety net to give those victims the tools to overcome their fears and become self - sufficient and active members of the society Ms Norman stated most of Harbor’s funding comes from the private sector and their capital campaign in which they have successfully raised 16 million through community efforts Ms Norman stated it is an exciting time for Harbor as they look for a new Executive Director and they will be going through the process of trying to find the right advocate to fill the Director position She stated they are also embarking on the new shelter and hope to break ground in the next few months Ms Norman stated the shelter was completely privately funded and they now need the community’s support more than ever Ms Norman stated the services offered by Harbor are in the place of services that would otherwise have to be offered by governmental agencies She stated Harbor has staff to operate the housing and phone lines along with many volunteers to support the staff Ms Norman reported Harbor’s total budget is 623,000 and she offered to answer any questions Upon a question by Commissioner Ted G Godwin , Ms Norman stated one of their long - time employees is currently acting as an Interim Director until a permanent Director can be hired Chairman Tony Braswell stated the Board of Commissioners greatly appreciates the services that Harbor provides in Johnston County Angie Lock , Harbor Board of Directors Member , addressed the Commissioners and stated the Board of Directors has established a Transition Committee that is accepting applications until the end of June to begin the process of finding a new Executive Director Ms Lock stated to date , they have received applications from very qualified people that they will be reviewing Ms Lock reported with the new shelter Harbor will be increasing their beds from 14 to 32 and the needs continue to grow Ms Lock thanked the Board of Commissioners for their past support PagePage pageNumber5638 June 22 , 2015 – 6 00 pm Continued Chairman Tony Braswell asked if there were any others in the audience that wished to address the Board on the budget There being no further business , Commissioner Jeffrey P Carver moved the Board adjourn Commissioner Chad M Stewart seconded the motion , which carried by unanimous vote The meeting adjourned at 6 20 pm ____________________________ Tony Braswell , Chairman Paula G Woodard , Clerk to the BoardPage