April 6, 2015 - 10:00 AM - County Board of Commissioners Meeting Minutes

10 497 Meeting of the Johnston County Board of Commissioners April 6 , 2015 10 00 am The Johnston County Board of Commissioners met in regular session Monday , April 6 , 2015 at 10 00 am in the Commissioners Meeting Room , Johnston County Courthouse Annex , Smithfield , North Carolina The following members were present Present Chairman Tony Braswell , Vice Chairman DeVan Barbour , Cookie Pope , Allen L Mims , Jr , Jeffrey P Carver , Ted G Godwin , and Chad M Stewart Absent None Also Present County Manager Rick J Hester , Clerk to the Board Paula G Woodard , Finance Officer and Assistant County Manager J Chad McLamb , County Attorney Jennifer J Slusser , and Paralegal Deputy Clerk to the Board Dana Cuddington Chairman Tony Braswell called the meeting to order at 10 00 am Commissioner Cookie Pope opened the meeting with a prayer Vietnam Veterans Association Chapter 990 led those in attendance in the Pledge of Allegiance to the American Flag 1 Approval Discussion of Agenda Upon a motion by Commissioner DeVan Barbour , seconded by Commissioner Cookie Pope , and carried by unanimous vote , the Board approved the agenda as presented 2 Consent Agenda Items Commissioner Cookie Pope asked to remove Item G – Resolution Requesting the North Carolina Department of Transportation to Approve and Fund the Havelock Bypass from the consent agenda and discuss it as a separate item Commissioner Pope stated she would like more information on the subject Upon a motion by Commissioner Allen L Mims , Jr , seconded by Commissioner Cookie Pope , and carried by unanimous vote , the Board approved the consent agenda items with the exception of Item G Chairman Tony Braswell moved Item G to Agenda Item No 13A A Approval of Minutes – March 2 , 2015 10 00 am and 6 00 pm ; and March 6 , 2015 B Department of Transportation – Additions to System The Board concurred with the Department of Transportation’s recommendation to add the following roads to the State Maintained System Falling Oak Court , Oakton Drive , Timber Croft Drive and Twin Leaf Circle – Hunters Mill – Cleveland Township McDaniels Lane , Annadale Drive and Kylemore Place – McLemore Estates – Cleveland Township Northfield Drive , Broadhead Court , Gray Squirrel Drive and Fieldmouse Circle – Northfield – Pleasant Grove Township Saint Martin Way , Florence Drive , Marsala Drive , Genoa Lane , Torino Avenue , Sunflower Way , Salerno Drive , Sardina Lane , Naples Lane and Tuscan Ridge Road – Tuscany – Wilders Township C Proclamation – National Public Safety Telecommunicator’s Week – April 12 - 18 , 2015 The Board adopted the following proclamation declaring the week of April 12 - 18 , 2015 as National Public Safety Telecommunicator’s Week in Johnston County Page498 April 6 , 2015 – 10 00 am Continued National Public Safety Telecommunicator’s Week April 12 - 18 , 2015 WHEREAS , emergencies can occur at anytime that require police , fire or emergency medical services ; the E - 911 Communications Center was created to provide a vital contribution to the quality of life enjoyed by citizens and visitors to Johnston County ; and WHEREAS , when an emergency occurs , the access to a 911 center dramatically improves the prompt response of police officers , firefighters and paramedics , is critical to the protection of life and preservation of property ; and WHEREAS , the Telecommunicators are trained , prepared and ready ; the safety of our police officers , firefighters and EMS personnel are dependent upon the quality and accuracy of information obtained from citizens who telephone the Johnston County E - 911 Communications Center ; and WHEREAS , Public Safety Telecommunicators are the first and most critical contact our citizens have with emergency services ; and WHEREAS , Public Safety Telecommunicators are the single vital link for our police officers , firefighters and EMS personnel by monitoring their activities by radio , providing them information and insuring their safety ; and WHEREAS , Public Safety Telecommunicators of the Johnston County E - 911 Communications Center have contributed substantially to the apprehension of criminals , suppression of fires and treatment of patients ; and WHEREAS , each Telecommunicator has exhibited compassion , understanding and professionalism during the performance of their job ; and WHEREAS , National Telecommunicator’s Week will serve to recognize the Telecommunicators of Johnston County who provide a vital public safety service NOW THEREFORE BE IT RESOLVED , that the Board of Commissioners of the County of Johnston , hereby proclaim and declares the week of April 12 - 18 , 2015 as National Telecommunicator’s Week in Johnston County , in honor of the men and women whose diligence and professionalism keep our County and citizens safe th Adopted this the 6 day of April , 2015 D Proclamation – Older Americans Month – May 2015 The Board adopted the following proclamation declaring the month of May 2015 as Older Americans Month in Johnston County Older Americans Month 2015 A PROCLAMATION Whereas , Johnston County , North Carolina includes a thriving community of over 17,000 older Americans over age 65 who deserve recognition for their contributions and sacrifices to ensure a better life for future generations ; and Whereas , Community & Senior Services of Johnston County , Inc is committed to helping all individuals live longer , healthier lives in the communities of their choice for as long as possible ; and Whereas , since 1965 , the Older Americans Act has provided services that help older adults remain healthy and independent by complementing existing medical and health care systems , helping prevent hospital readmissions , and supporting some of life’s most basic functions , such as bathing or preparing meals ; and Whereas , these programs also support family caregivers , address issues of exploitation , neglect and abuse of older adults , and adapt services to the needs of Native American elders ; and Whereas , we recognize the value of community engagement and service in helping older adults remain healthy and active while giving back to others ; and Whereas , our community can provide opportunities to enrich the lives of individuals of all ages by • Promoting and engaging in activity , wellness , and social inclusion • Emphasizing home - and community - based services that support independent living • Ensuring community members of all ages benefit from the contributions and experience of older adults Now therefore , we , the Board of Commissioners of Johnston County do hereby proclaim May 2015 to be Older Americans Month We urge every resident to take time this month to celebrate older adults and the people who serve and support them as powerful and vital individuals who greatly contribute to the community th Resolved this the 6 day of April , 2015 E Proclamation – Child Abuse Prevention Month – April 2015 The Board adopted the following proclamation declaring the month of April 2015 as Child Abuse Prevention Month Child Abuse Prevention Month Proclamation Whereas , children are vital to our County and State’s future success , prosperity , and quality of life as well as being our most vulnerable assets ; and Whereas , all children deserve to have safe , stable , nurturing , and healthy homes and communities that foster their well - being ; andPage499 April 6 , 2015 – 10 00 am Continued Whereas , child abuse and neglect is a public responsibility affecting both the current and future quality of life ; and Whereas , parents need support and resources to cope with stress and nurture their children to grow to their full potential ; and Whereas , effective child abuse prevention strategies succeed because of partnerships created among citizens , human service agencies , schools , faith communities , health care providers , civic organizations , law enforcement agencies , and the business community Now , Therefore , the Johnston County Board of Commissioners does hereby proclaim April 2015 as Child Abuse Prevention Month and calls upon all citizens , community agencies , faith groups , medical facilities , elected leaders and businesses to increase their participation in our efforts to support families , thereby preventing child abuse and strengthening the communities in which we live th Adopted this the 6 day of April , 2015 F Proclamation – Litter Sweep Spring 2015 – April 18 , 2015 through May 2 , 2015 The Board adopted the following proclamation supporting the NCDOT 2015 Spring Litter Sweep for April 18 , 2015 through May 2 , 2015 PROCLAMATION SPRING LITTER SWEEP 2015 WHEREAS , the North Carolina Department of Transportation organizes an annual spring statewide roadside cleanup to ensure clean and beautiful roads in North Carolina ; and WHEREAS , the spring 2015 LITTER SWEEP roadside cleanup will take place April 18 through May 2 , 2015 , and encourages local governments and communities , civic and professional groups , businesses , churches , schools , families and individual citizens to participate in the Department of Transportation cleanup by sponsoring and organizing local roadside cleanups ; and WHEREAS , Adopt - A - Highway volunteers , Department of Transportation employees , Department of Correction inmates and community service workers , local government agencies , community leaders , civic and community organizations , businesses , churches , schools , and environmentally concerned citizens conduct annual local cleanups during LITTER SWEEP and may receive certificates of appreciation for their participation ; and WHEREAS , the great natural beauty of our state and a clean environment are sources of great pride for all North Carolinians , attracting tourists and aiding in recruiting new industries ; and WHEREAS , the cleanup will increase awareness of the need for cleaner roadsides , emphasize the importance of not littering , and encourage recycling of solid wastes ; and th WHEREAS , the 2015 spring cleanup will celebrate the 27 Anniversary of the North Carolina Adopt - A - Highway program and its volunteer groups that donate their labor and time year round to keep our roadsides clean ; and WHEREAS , the LITTER SWEEP cleanup will be a part of educating the children of this great State regarding the importance of a clean environment to the quality of life in Johnston County and North Carolina ; and NOW , THEREFORE , THE JOHNSTON COUNTY BOARD OF COMMISSIONERS , does hereby proclaim April 18 through May 2 , 2015 as SPRING LITTER SWEEP time in Johnston County , and encourages all citizens to take an active role in making their communities cleaner th Adopted this the 6 day of April , 2015 G Resolution Requesting the North Carolina Department of Transportation to Approve and Fund the Havelock Bypass Moved to Agenda Item 13A for separate consideration H Town of Wilson’s Mills – Appointment of ETJ Planning Board Members Per the Town of Wilson’s Mills ’ request , the Board appointed Mr Benjamin L Parrish Jr and Mr Gordon R Stevens to the Wilson’s Mills Planning Board as ETJ Members for a term to expire on March 31 , 2018 I Tax Releases & Refunds – 02 16 2015 – 03 15 2015 Motor Vehicle Release Refund Report Year Bill # Acct # Name Tran Type Paid 2012 1306 - 561780 1303 - 588766 GARY , TIMARY MELODY Overpayment 20194 2013 1308 - 597958 1305 - 619773 COOPER , JR , ROBERT AARON Overpayment 60000 2005 0606 - 485219 0603 - 537300 PILKINGTON , MARCUS SHANE Overpayment 44239 2011 1205 - 381476 1202 - 398532 ROBERTS , CHRISTOPHER CLETUS Overpayment 12983 Page500 April 6 , 2015 – 10 00 am Continued Real Personal Property Releases TRANS DATE TIME USER YR BILL # ACCT # TAXPAYER NAME AMOUNT 3 12 2015 10 30 34 AM cfutch 2010 - 59853 2000014409 MISENHEIMER , LESTER EUGENE 61886 3 12 2015 10 35 08 AM cfutch 2011 - 60086 2000014409 MISENHEIMER , LESTER EUGENE 59565 3 12 2015 10 38 49 AM cfutch 2012 - 62955 2000014409 MISENHEIMER , LESTER EUGENE 59565 3 12 2015 10 42 48 AM cfutch 2013 - 62101 2000014409 MISENHEIMER , LESTER EUGENE 61017 3 12 2015 11 02 38 AM cfutch 2014 - 63259 2000014409 MISENHEIMER , LESTER EUGENE 61017 Real Personal Property Refunds TRANS DATE TIME USER YR BILL # ACCT # TAXPAYER NAME AMOUNT 2 17 2015 2 52 17 PM LOCKBOX 2014 - 12940 2000148590 BRILEY , ELSIE G 81198 2 20 2015 2 51 56 PM LOCKBOX 2014 - 78966 2000141674 ROWE , MILDRED D 62508 2 23 2015 2 28 37 PM LOCKBOX 2014 - 84516 2000128957 SOUTHEAST DEVELOPMENT OF 23133 NC 2 23 2015 2 58 58 PM cfutch 2014 - 84516 2000128957 SOUTHEAST DEVELOPMENT OF 22962 NC 2 25 2015 11 05 24 AM jmorrow 2012 - 6429 2000047507 BALES , BRIAN KEITH 13092 2 25 2015 11 21 06 AM jmorrow 2013 - 40248 2000097176 HINSON , GREGORY ALAN 11551 2 27 2015 3 57 58 PM jmorrow 2014 - 88576 2000053500 SUTTON , TODD PARRISH & 43500 3 2 2015 11 21 52 AM jmorrow 2014 - 46430 2000120747 JOHNSON , BARBARA K 12232 3 2 2015 2 52 17 PM blbarbour 2014 - 96283 2000158385 WENTZ , CAROL T 43789 3 3 2015 9 09 00 AM jmorrow 2014 - 94405 2000117250 WALL , ARTHUR BRIAN 28536 3 3 2015 9 14 24 AM jmorrow 2014 - 66742 2000127309 NICOL , SCOTT D 25980 3 3 2015 9 18 25 AM jmorrow 2014 - 27630 2000176201 STRAYHORNE , ASHLEY DUNN 15217 3 3 2015 9 19 48 AM jmorrow 2014 - 12031 2000100393 BRADLEY , CHARLES D 13112 3 3 2015 2 39 05 PM LOCKBOX 2014 - 7011 2000147048 BAREFOOT , JUSTIN NELSON 14390 3 3 2015 3 15 46 PM cfutch 2014 - 7011 2000147048 BAREFOOT , JUSTIN NELSON 13743 3 4 2015 2 13 40 PM LOCKBOX 2014 - 40653 2000070250 HILL , CHARLES 18744 3 9 2015 8 00 49 AM LOCKBOX 2014 - 62416 2000130516 MEP PROPERTIES LLC 68566 3 9 2015 9 44 40 AM jmorrow 2014 - 46430 2000120747 JOHNSON , BARBARA K 11440 3 10 2015 11 18 19 AM jmorrow 2014 - 38763 2000067549 HARRIS , ERVIN 10965 3 12 2015 10 30 56 AM cfutch 2010 - 59853 2000014409 MISENHEIMER , LESTER EUGENE 61886 3 12 2015 10 35 36 AM cfutch 2011 - 60086 2000014409 MISENHEIMER , LESTER EUGENE 59565 3 12 2015 10 39 03 AM cfutch 2012 - 62955 2000014409 MISENHEIMER , LESTER EUGENE 59565 3 12 2015 10 43 04 AM cfutch 2013 - 62101 2000014409 MISENHEIMER , LESTER EUGENE 61017 3 12 2015 11 02 56 AM cfutch 2014 - 63259 2000014409 MISENHEIMER , LESTER EUGENE 61017 3 12 2015 3 22 00 PM jmorrow 2014 - 46700 2000080677 JOHNSON , DAVID TONY 25000 North Carolina Vehicle Tax System - Pending Refund Report – February 2015 100 + Payee Name Bill # Transaction # Refund Reason Total Change CALL , SANDY 0024160957 23329698 Over 7695 Assessment 5179 12874 MESSER , RICHARD 0020573697 47062740 Situs error 000 12825 1800 4275 15300 MESSER , RICHARD 0022424040 47062756 Situs error 000 11252 1579 3751 13424 OWENS , DAMMORRA 0024333297 24058812 Adjustment 11613 1638 13251PagePage pageNumber5501 April 6 , 2015 – 10 00 am Continued STUCKEYS BACKHOE 0024280486 46423340 Situs error 000 SERVICEINC 17852 2506 5951 21297 WAKE COUNTY REVENUE 0024263859 35818797 Change of 12464 County 9109 3036 24609 March 18 , 2015 This is to certify that , as authorized by the Board of Commissioners on December 11 , 2000 , I have approved the following tax releases and refunds under 100 , as recommended by the County Tax Administrator , Sheila Garner A complete record of this information is on file in the County Finance Office Totals from 02 16 15 to 03 15 15 Tax refunds - Personal Real Property 71389 Tax releases - Personal Real Property 38821 Motor Vehicle releases refunds 59733 Recommended by Tax Administrator Sheila Garner Approved by Finance Director J Chad McLamb 3 Public Comments A Veterans Associations Leading the Pledge of Allegiance Retired Col Rudy Baker , Chairman of the Veterans Services Advisory Committee and Member of the Vietnam Veterans Association Chapter 990 , thanked the Board for allowing the Veterans Associations across the County to attend the meetings and lead the Pledge of Allegiance to the American Flag He stated the Vietnam Veterans Association Chapter 990 began eight years ago with a couple of veterans meeting for breakfast twice a week who decided to officially charter a chapter Mr Baker continued that the late Johnston County Commissioner Wade M Stewart was a charter member of Chapter 990 and they have grown to 130 members 4 Public Hearing – Economic Development Incentive Grant Advertised – The Smithfield Herald – March 25 , 2015 Upon a motion by Commissioner Jeffrey P Carver , seconded by Commissioner DeVan Barbour , and carried unanimously the Board voted to table the public hearing for economic development until the May 4 , 2015 10 00 am Board of Commissioners meeting 5 North Carolina Association of County Commissioners Chairman Tony Braswell thanked the representatives from the North Carolina Association of County Commissioners for attending the meeting and asked them to come forward Executive Director Kevin Leonard greeted the Board and expressed his appreciation for allowing the Association to attend the meeting Mr Leonard introduced the Association’s Chief Financial Officer Elizabeth Floyd and Outreach Associate Neal Emory in attendance with him Mr Leonard noted he has just recently assumed the position of the Executive Director and he is humbled by the opportunity to serve the counties in North Carolina and to represent the Association Mr Leonard called on Ms Floyd to address the Board Ms Floyd thanked the Board for allowing her to speak and stated Johnston County has always been a vital part of the North Carolina Association of County Commissioners She continued that the Association appreciates Johnston County’s strong membership and active participation at meetings , annual conferences , and service on committees Ms Floyd spoke on some of the programs initiated and offered by the Association noting Johnston County has participated in and benefitted from many of them such as the Debt Setoff Program and the EMS Medicaid Reimbursement Program Ms Floyd also mentioned that Johnston County should have received a check whereby the Association felt it was in a good enough place to return some of the funds back to the member counties Mr Leonard readdressed the Board and expressed greetings from the Association’s President Ronnie Beale of Macon County Mr Leonard stated the return of funds mentioned by Ms Floyd was an action taken byPagePage pageNumber6502 April 6 , 2015 – 10 00 am Continued the Association’s Board of Directors in October where they voted to return dividends to the member counties Mr Leonard stated he welcomes any ideas from the Commissioners that would help the Association better serve the counties and offered to answer any questions Chairman Tony Braswell stated he has a few questions ; however , he would first like to take a moment and recognize Clerk to the Board Paula Woodard who was installed as the North Carolina Association of County Clerks President recently at their annual conference held this year in Burlington , North Carolina Mr Leonard congratulated Ms Woodard on her appointment to President of the County Clerks Association Chairman Braswell asked about the status of legislation regarding sales taxes and the Association’s position on the issue Mr Leonard reported the sales tax legislation was sponsored by Senator Brown and he has met with and spoken many times with the Senator regarding the intent Mr Leonard also noted that Senator Rucho has introduced his own legislation regarding sales taxes Mr Leonard explained the legislation introduced by Senator Brown allows for the distribution of sales taxes on a per capita basis and according to this formula some counties would be winners and some would be losers Mr Leonard stated he believes Johnston County would be one of the winning counties according to the legislation as it is currently written with an increased sales tax distribution Mr Leonard continued that he understands what Senator Brown is trying to do and feels that the Senator is genuine in his actions Mr Leonard stated he appreciates Senator Brown starting the conversation on sales taxes noting that there are counties such as Jones and Onslow that are in a bind over sales taxes Mr Leonard stated the Association’s directive is to support solutions that will benefit all 100 counties and they are working with Senator Brown on trying to find a solution that will support all counties Mr Leonard went on to explain that the bigger issue with the sales tax legislation introduced by Senator Brown as well as the legislation from Senator Rucho is that it takes the 2 county levy and turns it into a statewide tax Mr Leonard stated that piece of the legislation was not evident at first and when the Association became aware , it was concerning because of what has happened with the lottery distributions Mr Leonard noted he spoke to Senator Brown regarding the issue and told the Senator that he needs to understand that it could be the perception of the counties that these funds are being taken away from the counties to be put into the State coffers and possibly could be held back in the future He stated Senator Brown stressed to him that it would be put into the legislation that the funds would go back to the counties Mr Leonard reiterated to the Senator that some of the Counties will still have concerns with those monies being possibly withheld Mr Leonard stated the Association’s position is that they cannot support taking the 2 county levy and they are working with Senator Brown on a solution Chairman Braswell agreed that the counties would be nervous because when the lottery was passed it was promised that those funds would be distributed to the counties to be used for debt service to build schools Chairman Braswell stated Johnston County has 44 new or remodeled schools with more coming and the funds to build those schools were borrowed on the promise that the lottery funds would be distributed to the counties Chairman Braswell stated the counties budgeted for that debt service based on the anticipated lottery revenues which have been withheld by the State Mr Leonard assured the Board that the Association is working hard on both the sales tax legislation and the lottery funds issue Commissioner Cookie Pope spoke on the importance of agriculture and asked the Association to make sure the Cooperative Extension Offices are funded Mr Leonard agreed on the importance of agriculture and stated the Cooperative Extension Offices and the Association are long time partners and the Association is highly supportive of Cooperative Extension At the inquiry of Commissioner Allen L Mims , Jr , Mr Leonard stated he would check on the status of the fuel tax legislation and send him an update Commissioner DeVan Barbour asked how the legislation regarding limiting bond referendums to even numbered years passed without anyone being aware of it PagePage pageNumber7503 April 6 , 2015 – 10 00 am Continued Mr Leonard responded the bond referendum legislation was passed in 2013 and when the Association learned of it , it was too far along to stop Mr Leonard stated there is a movement to try and repeal the legislation but he noted it will be difficult at this point He assured the Board that the Association is working on the issue because they know it does impact the counties Commissioner Barbour stated it is difficult for counties that have had schedules in place regarding future bond referendums that strategically work with debt capacities Chairman Braswell thanked Mr Leonard , Ms Floyd , and Mr Emory for attending the meeting He stated in another effort to highlight Johnston County , he wished to recognize Health Director Dr Marilyn Pearson in the audience who was named State Health Director of the Year for North Carolina 6 Department Spotlight – Buildings & Grounds Buildings & Grounds Director Daniel Clifton reviewed the following PowerPoint Presentation with the Board providing an overview of the department During the presentation , Mr Clifton spoke on the various facilities managed by Buildings & Grounds noting what is done at each building He thanked County Manager Rick Hester for his leadership and guidance to the Buildings & Grounds Department PagePage pageNumber8504 April 6 , 2015 – 10 00 am ContinuedPagePage pageNumber9505 April 6 , 2015 – 10 00 am ContinuedPage0506 April 6 , 2015 – 10 00 am ContinuedPage1507 April 6 , 2015 – 10 00 am ContinuedPage2508 April 6 , 2015 – 10 00 am Continued Mr Clifton thanked the Board for their support and offered to answer any questions At the inquiry of Commissioner Allen L Mims , Jr , Mr Clifton stated the Smithfield Fire Department takes care of the landscaping at the Smithfield EMS Station since the buildings are joined Upon a question by Commissioner Ted G Godwin , Mr Clifton stated the Buildings & Grounds Department is located in the middle of the Johnston Street parking lot across from the Courthouse Chairman Tony Braswell and the rest of the Board thanked Mr Clifton and the entire Buildings & Grounds Department for their excellent work County Manager Rick Hester stated the County gets a lot of compliments from citizens regarding the County buildings and grounds upkeep Mr Hester also thanked Mr Clifton and his staff for all their work helping to clear the sidewalks and steps around the courthouse recently during the winter weather events 7 HAPP – Approval to Open Waiting List HAPP Director Randy Smale requested the Board to approve opening the Johnston County HAPP Waiting List from April 27 , 2015 until May 1 , 2015 with applications being accepted via US Mail only Mr Smale explained he is requesting the Board to approve accepting applications via US Mail only in an effort to avoid long lines that have typically been seen in the past He reported last time HAPP accepted over 600 applications over three days and there were elderly and disabled citizens that stood in line for hours with some families lining up the night before ; therefore , staff hopes by accepting applications in the mail it will help avoid that type of situation Mr Smale stated they have not taken any new applications since 2011 and they are now down to approximately 170 families on the waiting list so now would be a good time to accept new applications Chairman Tony Braswell stated the Commissioners also witnessed the long lines last time and parking is already an issue around the courthouse Mr Smale stated staff is anticipating receiving approximately 1,000 applications this time based on the phone calls and citizen inquiries they have been receiving since the last time the waiting list was opened Upon questions by Chairman Braswell and Commissioner Ted G Godwin , Mr Smale stated HAPP currently serves 619 families throughout the County and annually approximately 120 are removed from the program for various reasons such as no longer being eligible , deaths , moving , etc Upon a motion by Commissioner Allen L Mims , Jr , seconded by Commissioner Cookie Pope , and carried by unanimous vote , the Board approved opening the Johnston County HAPP Waiting List from April 27 , 2015 until May 1 , 2015 with applications being accepted via US Mail only 8 HAPP – Approval of FY 2015 - 2016 Streamlined Annual Plan and 2015 - 2019 Five Year Plan HAPP Director Randy Smale requested the Board to approve the proposed FY 2015 - 2016 Streamlined Annual Plan as well as the 2015 - 2019 Five Year Plan He reported no major changes are proposed and some of the minor changes include capital improvements to repair the office roof and plumbing Mr Smale noted the funds for the capital improvements are federal funds At the inquiry of Chairman Tony Braswell , Mr Smale reported HAPP currently has five full - time employees Upon a motion by Commissioner DeVan Barbour , seconded by Commissioner Cookie Pope , and carried unanimously , the Board voted to approve the Fiscal Year 2015 - 2016 Streamlined Annual Plan and the 2015 - 2019 Five Year Plan as presented 9 Health Department – Approval and Acceptance of Region 7 Grant Opportunity and Update on Active Routes to School Program Health Director Dr Marilyn Pearson explained the North Carolina Division of Public Health has been awarded funding from the Prevention and Public Health Fund for initiatives to prevent obesity , diabetes , heart disease , and stroke ODHDSP The Division of Public Health is funding five local health departments in thePage3509 April 6 , 2015 – 10 00 am Continued State who will work across their regions to implement strategies locally Dr Pearson stated due to the success of the previous Community Transformation Grant project , the Johnston County Health Department has been asked to be the lead agency for this grant for Region 7 Franklin , Granville , Halifax , Johnston , Nash , Vance , Wake , Warren , and Wilson Counties Dr Pearson requested the Board’s approval to accept the grant funds which would support one Worksite Coordinator , one Community Health Systems Coordinator , and one half of a Fiscal Manager for the duration of the grant She noted these positions are currently being funded through a previous grant that will be ending Dr Pearson added the goal of this grant is to create healthier communities by working with worksites , the faith community , and health systems to implement strategies to promote health , reinforce healthful behaviors , and improve the quality of health care delivery by linking prevention efforts with health care systems She reported the ODHDSP Grant is a five year grant beginning April 1 , 2015 with approximate funding for Year 1 at 117,333 and the remaining annual appropriation would be 352,000 until the end of the grant in Year 5 Dr Pearson offered to answer any questions Commissioner Jeffrey P Carver asked if the project would be for a specific age group , noting that Dr Atkeson in Smithfield is hoping to promote something similar and asked if the two could work together Dr Pearson stated the project will be through community work sites and the faith community She stated the community work sites will be mainly for adults while the faith community will involve all ages Dr Pearson stated the other focus will be health systems which include the hospital and private providers At the inquiry of Commissioner Ted G Godwin , Dr Pearson stated once the grant funds are expended , then the associated personnel positions would be eliminated Upon a motion by Commissioner Ted G Godwin , seconded by Commissioner Cookie Pope , and carried unanimously the Board voted to approve and accept the ODHDSP Grant for Region 7 and approve the following associated budget revision REQUESTED CHANGE FUND BUDGET CODE LINE ITEM CLASSIFICATION EXPENDITURE INCREASE DECREASE 10 59200200 Salary 37,12700 10 59204488 ODHDSP 1422 80,20600 TOTAL NET EXPENDITURES 117,33300 REQUESTED CHANGE FUND BUDGET CODE LINE ITEM CLASSIFICATION REVENUE INCREASE DECREASE 10 592034188 NC Division of Public Health 117,33300 TOTAL NET REVENUE 117,33300 Active Routes to Schools Program Dr Pearson provided the Board with a brief update on the Active Routes to School Program Dr Pearson stated the program is the result of a grant for Region 7 whereby Johnston County is also the lead agency She shared a presentation of photographs from last year’s events and provided information on the upcoming “ Bike Rodeo ” to be held on April 18 , 2015 at the East Clayton Community Park She invited the Board to attend and reminded everyone to wear a helmet when biking Dr Pearson also provided the Board with a list of other upcoming events and invited everyone to attend Dr Pearson thanked the Board for their attendance at the events and for their continued support to the Health Department 10 Public Utilities – Bulk Water Purchase Agreement with Town of Benson Director of Utilities Chandra Coats , PE reported the Town of Benson has requested to modify the bulk water supply purchase agreement between the Town and County She explained the previous agreement requires Benson to reserve 500,000 gallons per day of water capacity for Johnston County from their Dunn supply and requires Johnston County to reserve 200,000 gallons per day of water capacity for Benson However , in order to comply with the State Local Water Supply Plan for their 50 year water supply , the Town has requested to maintain the capacity previously allocated to the County Ms Coats stated since the County has secured an additional 25 MGD capacity from Harnett County , the supply from Benson is not necessary on a regular basis and furthermore , the County cannot purchase the full capacity from both sources without an inter -Page4510 April 6 , 2015 – 10 00 am Continued basin transfer IBT approval from the State , since the Harnett County and Dunn supplies are from the Cape Fear River Basin Ms Coats reviewed the revised agreement terms as follows • Reserves 10,000 gallons per day for the County from Benson for daily supply Morgan Road • Allows the County to purchase up to 500,000 gallons per day in the event of an emergency • Reserves 90,000 gallons per day for Benson from the County for daily supply • Allows the Town to purchase up to 200,000 gallons per day in the event of an emergency Ms Coats requested the Board to approve the bulk water purchase agreement and offered to answer any questions Upon a question by Commissioner Jeffrey P Carver , Ms Coats stated the County did not purchase the capacity up front Commissioner DeVan Barbour moved the Board approve the following bulk water purchase agreement with the Town of Benson Commissioner Jeffrey P Carver seconded the motion which carried by unanimous vote Bulk Water Purchase Agreement Between Johnston County and the Town of Benson This contract is made and entered into this _________ day of ________________ 2015 , by and between the Town of Benson hereinafter referred to as “ Town ” or “ first party ” and Johnston County hereinafter referred to as “ County ” or “ second party ” RECITALS WHEREAS , the County and the Town entered an agreement on June 5 , 2006 , for bulk water supply , and WHEREAS , circumstances have changed due to projected growth and development in both the Town and County water systems , and WHEREAS , the Town and County desire to void the June 5 , 2006 agreement , including Amendment No 1 and Amendment No 2 dated July 30 , 2012 and enter a new agreement NOW , THEREFORE , in consideration of the mutual covenants herein , it is agreed TERMS 1 Town Reserve The Town agrees to reserve a 10,000 gpd gallons per day water supply allocation in its water supply allocation from the City of Dunn for the exclusive use of the County 2 County Reserve The County agrees to reserve a 90,000 gpd water supply allocation for the exclusive use of the Town 3 Purchase Terms The County shall receive and purchase water up to 10,000 gpd on a monthly average basis as its system demands require The Town shall receive and purchase water up to 90,000 gpd on a monthly average basis as its system demands require 4 Emergency Supply In the event of a water emergency , the County shall have the privilege to receive water from the Town at a rate of 500,000 gpd Peak withdrawals by the County shall not exceed 625,000 gpd , total of all points of supply In the event of a water emergency , the Town shall have the privilege to receive water from the County at a rate of 200,000 gpd Peak withdrawals by the Town shall not exceed 250,000 gpd The Town and County each reserve the right to deny emergency water service in the event that water cannot be practicably furnished to the other party without negatively impacting the providing party , as determined in the reasonable opinion of the providing party Such circumstances include but are not limited to periods of water shortage , or periods when depletion of water reserves could endanger the providing party’s ability to provide for its customers ’ needs 5 Charges The Town shall charge the County a bulk rate which shall be based on the bulk rate charged by the City of Dunn plus the actual cost of booster pumping and booster disinfection chloramination The County shall charge the Town a bulk rate which shall be the same rate as charged to all other municipalities it serves st The respective rates may be adjusted July 1 of each year with 90 days written advance notice The adjustment in the Town’s charge to the County shall not exceed the increase in the actual unit price of water charged by the City of Dunn plus any increase in the Town’s direct power and chemical cost 6 Billing Procedure Each party will read meters during its regular cycle , issue bills , and collect payments in accordance with its existing policy 7 Minimum monthly fee Neither the County nor the Town shall charge minimum monthly availability fees for any point of water delivery 8 Town Water Delivery The County shall receive delivery of the daily water supply allocation from the Town at the Morgan Road master meter 9 Retail Services on County Transmission Mains a US 301 North Corridor US 301 and Gilbert Road Page5511 April 6 , 2015 – 10 00 am Continued i The County shall provide retail water service on US 301 North from the US 301 Gilbert Road intersection master meter to the master meter north of the US 301 Raleigh Road intersection , including Gilbert Road , with the exception of South Johnston High School , the current site of Cloverleaf Storage , and other larger users which also receive sewer service from the Town ii The County will operate and maintain the transmission mains iii The Town shall be responsible for services lines and meters for its customers iv In the event of any new development , in this area , which would receive Town sewer service , the Town shall install a master bulk meter for the development and shall operate and maintain all infrastructure beyond the meter b The Town shall provide retail water service along NC 27 W , NC 50 N from NC 27 W to Dogeye Road , excluding the parcels near the intersection with Dogeye Road that are not in the Town’s City Limits , Dogeye Road , NC 242 from Dogeye Rd to I - 40 , Woodall Dairy Rd from I - 40 to the Woodall Dairy Rd meter vault west of the intersection with Federal Road Extension , and Federal Road Extension i The Town shall maintain the transmission mains ii The Town shall be responsible for tap installations , services lines and meters for its customers 10 Master Meters to Facilitate Bulk Billing a The County shall maintain master meters at the following locations i NC 27 W near the Johnston Harnett County Line ii Benson - Hardee Road intersection with NC 50 N iii Elevation Booster Station Benson K - 5 School iv Railroad Road intersection with NC 242 N v Tarheel Road intersection with NC 242 N vi NC 242 N intersection with Federal Road Extension – Meter and control valve vii Woodall Dairy Road west of the intersection with Federal Road Extension viii Woodall Dairy Road Federal Road intersection ix Gilbert Road Cloverleaf Cold Storage x US 301 intersection with Gilbert Road xi US 301 north of the intersection with Raleigh Road xii Morgan Road xiii NC 50 S intersection with Surles Road xiv NC 242 S b The County will calibrate master meters every two years 11 Monthly Retail Meter Readings to Facilitate Bulk Billing a The Town shall provide monthly meter readings to the County for its retail customers in the following areas i US 301 North Corridor ii NC 50 between the cross country line on the school site and Dogeye Road iii Dogeye Road from NC 50 to the discharge main from the County’s booster station at the school site iv Federal Road Extension b The Town will calibrate retail meters every two years 12 Emergency Transmission The Town shall use its existing pumping equipment and distribution system to transfer the water from the Dunn transmission main to the County’s system , and the County shall use its existing Elevation booster station to transfer water from the Town distribution system to the County’s system 13 No Town Transmission Charge In deference to the County’s past investment in water facilities construction in the Town’s water service area , the Town shall not include in its bulk rate calculations any amount or allowance for water transmission through the Town’s distribution system for the Dunn booster station to points of delivery 14 Water Quality The Town and County shall each strive to provide water meeting all Federal and State regulations with a chemical composition compatible with each other Each party shall maintain a total chlorine concentration of 20 to 40 mg l at all points of delivery 15 Emergency Notification Each party shall notify the other in case of an emergency or a condition which would affect the quality or quantity of water in the other party’s system 16 Term of Agreement This agreement shall be valid for ten 10 years and may be automatically renewed in one year increments thereafter The agreement may be terminated at the end of a term by 30 days written notice 17 Merger and Modification This instrument constitutes the entire agreement between the parties and supersedes any and all prior agreements , arrangements and understandings , whether oral or written , between the parties All negotiations , correspondence , and memorandums passed between the parties hereto arePage6512 April 6 , 2015 – 10 00 am Continued merged herein and this agreement cancels and supersedes all prior bulk water supply agreements between the parties with reference thereto No modification of this instrument shall be binding unless in writing , attached hereto , and signed by the party against whom or which it is sought to be enforced 18 Waiver No waiver of any right or remedy shall be effective unless in writing and nevertheless shall not operate as a waiver of any other right or remedy or of the same right or remedy on a future occasion 19 Caption and Words The captions and headings contained herein are solely for convenience and reference and do not constitute a part of this instrument All words and phrases in this instrument shall be construed to include the singular and plural number , and the masculine , feminine or neutral gender , as the context requires 20 Binding Effect This instrument shall be binding upon and shall insure to the benefit of the parties and their heirs , successors , and permitted assigns 21 North Carolina Law This instrument shall be construed in accordance with the laws of North Carolina without giving effect to its conflict of laws principles 22 Two Originals This instrument may be executed in two 2 or more counterparts as the parties may desire , and each counterpart shall constitute an original 23 Follow Through Each party will execute and deliver all additional documents and do all such other acts as may be reasonably necessary to carry out the provisions and intent of this instrument 24 Authority Both local government bodies have full and complete authority to sell , assign and convey the contract and assume the obligations referred to herein ; each has approved this contract at a regular meeting th Agreed this the 6 day of April 2015 11 Budget Revisions At the request of Finance Director and Assistant County Manager Chad McLamb , Commissioner Jeffrey P Carver moved the Board approve the following budget revisions , seconded by Commissioner Cookie Pope , and carried by unanimous vote Health REQUESTED CHANGE FUND BUDGET CODE LINE ITEM CLASSIFICATION EXPENDITURE INCREASE DECREASE 10 59100200 Salary & Wages 15,85400 10 59103300 Departmental Supplies 12,50000 10 59101410 Training 2,00000 10 59101300 Utilities 2,00000 10 59103200 Office Supplies 1,50000 10 59101400 Travel 4,00000 TOTAL NET EXPENDITURES 37,85400 REQUESTED CHANGE FUND BUDGET CODE LINE ITEM CLASSIFICATION REVENUE INCREASE DECREASE 10 591034155 DHHS Div of Public Health 37,85400 TOTAL NET REVENUE 37,85400 Sheriff REQUESTED CHANGE FUND BUDGET CODE LINE ITEM CLASSIFICATION EXPENDITURE INCREASE DECREASE 10 51001100 Telephones 76500 10 51001700 Vehicles 9,82351 10 51003100 Fuels 7763 10 51003350 Supplies – Special – Sheriff 10000 10 51004300 Special Services 1,11450 10 51007414 Capital Outlay – Sheriff 11,63621 10 51007418 Capital Outlay – Drug Seizure 6,03935 TOTAL NET EXPENDITURES 29,55620 REQUESTED CHANGE FUND BUDGET CODE LINE ITEM CLASSIFICATION REVENUE INCREASE DECREASE Page7513 April 6 , 2015 – 10 00 am Continued 10 510032106 Controlled Substance Tax 11,63621 10 510033099 Miscellaneous Revenue 11,88064 10 510035160 Federal Equitable Sharing 6,03935 TOTAL NET REVENUE 29,55620 Social Services REQUESTED CHANGE FUND BUDGET CODE LINE ITEM CLASSIFICATION EXPENDITURE INCREASE DECREASE 10 61002111 Rent on Copiers 12,00000 10 61003200 Office Supplies 6,71000 10 61003300 Departmental Supplies 33,99200 10 61251500 Building & Grounds 136,57400 TOTAL NET EXPENDITURES 189,27600 REQUESTED CHANGE FUND BUDGET CODE LINE ITEM CLASSIFICATION REVENUE INCREASE DECREASE 10 610034123 Administration 189,27600 TOTAL NET REVENUE 189,27600 REQUESTED CHANGE FUND BUDGET CODE LINE ITEM CLASSIFICATION EXPENDITURE INCREASE DECREASE 10 61304519 CCDF Day Care Non Smart - Start 290,35200 TOTAL NET EXPENDITURES 290,35200 REQUESTED CHANGE FUND BUDGET CODE LINE ITEM CLASSIFICATION REVENUE INCREASE DECREASE 10 613034119 Child Day Care 290,35200 TOTAL NET REVENUE 290,35200 12 Appointments Upon a motion by Commissioner Cookie Pope , seconded by Commissioner Ted G Godwin , and carried by unanimous vote , the Board made the following appointments and granted waivers in the length of service policy where needed A Fire Protection District Commissions – The following appointments were made for two year terms to expire on April 30 , 2017 Indicates a waiver was granted in the length of service policy Bentonville – Anthony Wayne Westbrook and James Lee Bass were reappointed Beulah – Eric Boyette was appointed Claytex – Joe Hester and Bobby Worlds were reappointed Jimmy D McLaurin , Jr was appointed 50 - 210 – Andy Mack Penny , Mark Knox and Sidney E Sauls were reappointed Nahunta – Donald B Edwards was reappointed PI - LE – Rex M Braswell and Jackie Wood were reappointed Selma – Thomas E White and John Talton were reappointed Shoeheel – Roger Johnson , Larry C Hodge and James L Hodge were reappointed Smithfield – Mark Lane and Jimmy B Wood , Jr were reappointed Thanksgiving – Gary Price and Anthony Ladd were reappointed Raymond King was appointed Page8514 April 6 , 2015 – 10 00 am Continued West Johnston – Travis Parrish , Jimmy Wilkins and Timothy Godwin were reappointed Wilson’s Mills – William David Coman was reappointed B Local Emergency Planning Commission – The following appointments were made for two year terms to expire on April 30 , 2017 Indicates a waiver was granted in the length of service policy Law Enforcement Jeff Caldwell was reappointed Sarah Gibbs was appointed Emergency Management Paul Whitehurst was reappointed Fire – Captain or Above Phillip McDaniel was appointed Environmental Don Heres was reappointed Linda Choha was appointed Transportation William Gerald Fowler was reappointed Media Tim Bilderback was reappointed Mickey Lamm was appointed Community Groups Mark Ostrander was reappointed Sabrina Amon and Stanley Johnson were appointed Facilities Jimmie Williamson was reappointed Mark Lane and Ken Creech were appointed Agriculture Tim Britton was reappointed Labor OSHA Steve Brinchek was reappointed General Public David Lasater was reappointed C Juvenile Crime Prevention Council – Reappointed Endra Pugh representing General Public for a two year term to expire on April 30 , 2017 and granted Ms Pugh a waiver in the length of service policy D Johnston County Health Board – Appointed Eileen Porter Langdon representing Veterinarian for a three year term to expire on April 30 , 2018 E Nursing Home Adult Care Home Community Advisory Board – Appointed Patricia Swasey and Doris Wallace for an initial term to expire on June 30 , 2016 Other Appointments F Brogden Fire Protection District Commission Chairman Tony Braswell stated there were four applicants to consider for the three open positions on the Brogden Fire Protection District Commission Melton A Thompson , Linwood Z Wallace , and Allan Daughtry have applied for reappointment while Chadwick B Ward has applied for appointment Chairman Braswell explained that both Mr Thompson and Mr Wallace have each served many years and have already received multiple waivers in the length of service policy ; therefore , under the Board’s Appointments Policy , because there is a new applicant , one of those gentlemen would have to come off the Commission and he called for a vote between the two In a unanimous vote show of hands Melton A Thompson was reappointed to the Brogden Fire Protection District Commission Upon a motion by Commissioner Jeffrey P Carver , seconded by Commissioner Cookie Pope , and carried unanimously , the Board reappointed Melton A Thompson and Allan Daughtry and appointed Chadwick B Ward to the Brogden Fire Protection District Commission for two year terms to expire on April 30 , 2017 and granted Mr Thompson a waiver in the length of service policy Page9515 April 6 , 2015 – 10 00 am Continued G Veterans Services Advisory Board Chairman Tony Braswell stated there were three applicants to consider for the two open positions on the Veterans Services Advisory Board Robert “ Bob ” Atkinson and Dick Parker have applied for reappointment while Richard I Pulleyn has applied for appointment At the request of the Board , Rudy Baker who serves as the Chairman of the Veterans Services Advisory Board stated that both Mr Atkinson and Mr Parker have done a good job serving on the Veterans Board and he would recommend keeping them as members at this time Upon a motion by Commissioner Ted G Godwin , seconded by Commissioner Cookie Pope , and carried unanimously , the Board reappointed Robert “ Bob ” Atkinson and Dick Parker to the Veterans Services Advisory Board for three year terms to expire on April 30 , 2018 13 Delinquent Tax Collection Report Tax Administrator Sheila Garner reported on the collection of delinquent taxes for the month of March 2015 She noted garnishments and bank attachments resulted in a collection of 10,37951 and no foreclosure complaints were filed ; however , 25 are pending As of March 31 , 2015 , the Tax Department has collected 9807 of the real and personal levy for 2014 Through the NC State Debt Setoff Program , 192 accounts have been paid for a total of 17,77068 as of March 31 , 2015 The next foreclosure sale date is scheduled for April 29 , 2015 Ms Garner stated the tax liens were advertised in March in the local newspapers She also noted the Board of Equalization & Review will convene April 7 , 2015 for real estate appeals and the deadline to submit appeal forms will be April 24 , 2015 by 5 00 pm 13A Resolution Requesting the North Carolina Department of Transportation to Approve and Fund the Havelock Bypass item was previously removed from the Consent Agenda Commissioner Ted G Godwin explained that as the Board is aware , Johnston County is a member of the US 70 Corridor Commission He stated the purpose of the Corridor Commission is to promote the improvement of Hwy 70 from Johnston County to Morehead City primarily driven by economic development reasons Commissioner Godwin continued that along the corridor there are a couple of major bottlenecks with gaining access from the port area to Interstate 95 ; one being around Goldsboro in which a bypass is under construction at the moment and the other at Havelock He noted in Havelock there are quite a few stoplights and a lot of congestion through that area as well as the military aspect in the area is another consideration Commissioner Godwin stated the Department of Transportation has been working diligently on a southern bypass and it involves the Croatan National Forest ; therefore , there are a lot of environmental issues being dealt with He reported most of the government entities between Johnston County and Morehead City have adopted resolutions to support the Havelock Bypass to try and move the project along Commissioner Godwin stated he currently chairs the Corridor Commission and he would like for Johnston County to adopt the resolution Commissioner Godwin noted there is no monetary consideration involved with the request At the inquiry of Chairman Tony Braswell , Commissioner Godwin stated the people in Havelock are in support of the bypass from what he understands He stated there is always going to be questions about bypasses and how it affects local businesses , but in that area , the traffic congestion is stifling the businesses Upon a motion by Commissioner Cookie Pope , seconded by Commissioner Chad M Stewart , and carried by unanimous vote , the Board adopted the following resolution requesting the North Carolina Department of Transportation to approve and fund the Havelock Bypass RESOLUTION REQUESTING THE NORTH CAROLINA DEPARTMENT OF TRANSPORTATION TO APPROVE AND FUND THE HAVELOCK BYPASS WHEREAS , the County of Johnston , being a member of the US 70 Corridor Commission , promotes the safe and efficient travel of all motorists through Havelock ; the citizens of the area , military personnel utilizing the strategic Highway Corridor and the general traveling public ; and WHEREAS , access to and from the coast is critical to public safety in times of hurricanes and natural disasters , which prompted the NC Department of Emergency Management to designate US Highway 70 , one of only three routes from the coast , as a major hurricane evacuation route ;Page0516 April 6 , 2015 – 10 00 am Continued WHEREAS , the Johnston County Board of Commissioners supports the US Military and recognizes that our National Security could be impacted if Cherry Point Marine Corps Air Station does not have consistent and efficient access for military personnel ; and WHEREAS , access to the Morehead City Port , one of North Carolina’s largest Ports , is critical to our State’s economic future , and Port operations support our citizens and businesses ; and WHEREAS , efficient access to and from our coast provide efficient movement of people and goods enhancing economic opportunity for communities along the US 70 Corridor ; and WHEREAS , the current Highway 70 route through Havelock has 14 signaled interchanges that impede the flow of traffic for residents and travelers ; and population growth with Craven and Carteret Counties and the State of North Carolina continue to increase the volume of traffic utilizing this route , thus increasing delays and the safety of the motoring public ; and WHEREAS , US Highway 70 has been designated as part of the National Highway System and a Strategic Highway Corridor NOW , THEREFORE , BE IT RESOLVED , that the Johnston County Board of Commissioners does hereby request the North Carolina Department of Transportation to approve , fund and construct the Havelock Bypass without further delay th ADOPTED this the 6 day of April , 2015 14 Solid Waste Disposal Funding Chairman Tony Braswell asked County Manager Rick Hester to give a brief overview on the most recent proposals that have been discussed with regards to solid waste disposal funding Mr Hester reported at the Board’s March 6 , 2015 annual work session he presented a proposal that consisted of keeping and gradually raising the decal fees , a declining General Fund contribution that would begin in Fiscal Year 2015 - 2016 starting at approximately 940,000 , and implementing a 1000 recycling fee on all County residents both inside and outside of the towns for all improved properties Mr Hester reiterated this proposal would maintain the decal program and he stated no action was taken on that proposal Mr Hester continued that over the past couple of weeks another proposal has been discussed that would involve implementing a 500 recycling fee on all County residents both inside and outside of the towns for improved properties and implementing an additional 4600 solid waste fee on County residents for improved properties outside of the towns and for those in town that do not currently offer trash services Mr Hester noted this proposal would eliminate the decal program and little or no General Fund contribution would be required once the program is fully in place Mr Hester also noted that neither of the proposals addresses the landfill closure at the end of its projected lifespan Upon a question by Chairman Braswell , Mr Hester stated the County has not had to use a County General Fund contribution towards solid waste to date , but he is in the process of preparing the Fiscal Year 2015 - 2016 proposed budget and in the budget he is proposing a General Fund allocation for solid waste Mr Hester stated if either proposal is adopted by the Board , staff would recommend implementation for Fiscal Year 2016 - 2017 to allow time for proper notice to the citizens and to purchase and install any additional billing software that would be needed Commissioner DeVan Barbour asked Mr Hester how much he anticipates transferring from the County General Fund to solid waste for next fiscal year Mr Hester responded at the present , he is proposing 940,000 from the General Fund to solid waste for next fiscal year Upon a question by Chairman Braswell , Mr Hester reported the funds that have been used to offset the deficit in the convenience center sites recycling programs within solid waste have been coming from the Landfill reserves Mr Hester stated those programs at one time were self - supporting but over time there has been a shortfall of funds that the Landfill reserves had to cover , and those reserves are now dwindling At the inquiry of Commissioner Allen L Mims , Jr , Mr Hester reported in the past budgets , the Public Utilities Enterprise Fund has made annual contributions to the General Fund for services provided to them such as Human Resources , etc Chairman Braswell recalled the Board held a public hearing several months ago , but it did not generate as much interest as he would have liked ; therefore , if there are no objections he would like to schedule anotherPage1517 April 6 , 2015 – 10 00 am Continued public hearing for the May 4 , 2015 6 00 pm meeting to receive citizen comments on recent proposals as well as any others that may be brought forth Chairman Braswell stated after that public hearing he would like for the Board to take some kind of action as to whether the County will keep the decal program or not He stated this issue has been discussed for 10 or 12 years and the Board needs to move forward He asked if anyone had an th objection to holding a public hearing on May 4 Commissioner Barbour asked if the Board takes some kind of action , would it require an amendment to the Solid Waste Ordinance County Attorney Jennifer Slusser responded any amendment to the Solid Waste Ordinance would depend on what specific action the Board takes She stated with regards to funding proposals staff has discussed amending the ordinance in such a way that if the fees change in the future no additional ordinance amendments th would be required Ms Slusser advised that the Board consider combining the May 4 public hearing for the purposes of receiving public comment on the proposals as well as any possible related ordinance amendments Chairman Braswell stated he would like for the public hearing to be held prior to the rezoning and th special use petition public hearings also scheduled for May 4 Commissioner Mims stated he is a firm believer in user pay programs Commissioner Mims equated putting a solid waste fee on the tax bill to requiring all those that do not use County water to still have to pay the base fee so those people on well systems are then subsidizing a system they do not use Commissioner Mims stated he believes solid waste should be an enterprise fund and operate as such He also stated that he wants the Board to fix the problem on day one and not put a band aid on the situation or spread it out over many years Commissioner Mims noted on the proposal that involved a fee on the tax bills , the one thing he did see in that proposal that he could support was the creation of two road crews that would be used to help clean up the roadways in the County in that it would benefit everyone Mr Hester pointed out that on the proposal that involved eliminating the decals and putting a solid waste fee on the County tax bills , if that proposal were adopted , it could generate more use at the convenience center sites ; therefore , the Board may want to consider adding a few extra dollars to the fee to cover possible convenience center site upgrades that may be needed due to heavier use He stated staff has not evaluated what type of improvements would be required , but he just wanted the Board to be aware that additional funds for capital improvements could be needed Commissioner Chad M Stewart stated he wanted to make sure that whatever proposal is adopted , that the fees would be set at an adequate amount to cover all costs so the Board would not have to annually revisit raise fees With no objections , Chairman Braswell scheduled the public hearing to be held on May 4 , 2015 at the th 6 00 pm meeting prior to the rezoning and special use petition public hearings also scheduled for May 4 15 Manager Reports and Comments County Manager Rick Hester noted that since the Teen Driving Safety Committee’s creation , it has been led by Chairman Charlie Parrish and Vice Chair Lynda Carroll Mr Hester informed the Board that Mr Parrish and Ms Carroll have asked to step down as Chair and Vice Chair to allow others the opportunity to offer their leadership and guidance to continue the program Mr Hester reported he has spoken with Steve Matthews of Clayton who has expressed interest in Chairing the Committee Mr Hester stated he will share more information with the Board as it becomes available and he would like to recognize Mr Parrish and Ms Carroll perhaps at the June Board of Commissioners meeting for their volunteered time and service The Board agreed with Mr Hester and asked to be kept informed 16 Board Reports and Comments Chairman Tony Braswell announced that the 6 00 pm rezoning meeting was canceled due to no scheduled rezoning special use hearings He also reminded everyone of the special joint meeting at Johnston Community College this evening to begin at 6 30 pm in the Tart Building Page2518 April 6 , 2015 – 10 00 am Continued 17 Closed Session – NCGS 14331811 a 4 Location Expansion of Industry Commissioner Ted G Godwin moved the Board go into closed session for the purposes of discussing matters relating to the location or expansion of industries or other businesses in the area , pursuant to North Carolina General Statute 143 - 31811 a 4 Commissioner Cookie Pope seconded the motion which carried unanimously No action was taken Commissioner Ted G Godwin moved the Board adjourn closed session and resume regular session Commissioner Allen L Mims , Jr seconded the motion , which carried by unanimous vote There being no further business , Commissioner Cookie Pope moved the Board adjourn Commissioner Jeffrey P Carver seconded the motion , which