September 2, 2014 - 10:00 AM - County Board of Commissioners Meeting Minutes

10 197 Meeting of the Johnston County Board of Commissioners September 2 , 2014 10 00 am The Johnston County Board of Commissioners met in regular session Tuesday , September 2 , 2014 at 10 00 am in the Commissioners Meeting Room , Johnston County Courthouse Annex , Smithfield , North Carolina The following members were present Present Chairman Jeffrey P Carver , Vice Chairman Tony Braswell , Cookie Pope , Allen L Mims , Jr , DeVan Barbour , Ted G Godwin , and Chad M Stewart Absent None Also Present County Manager Rick J Hester , Clerk to the Board Paula G Woodard , Finance Officer and Assistant County Manager J Chad McLamb , County Attorney David F Mills , and Paralegal Deputy Clerk to the Board Dana Cuddington Chairman Jeffrey P Carver called the meeting to order at 10 00 am Commissioner Cookie Pope opened the meeting with a prayer Commissioner Tony Braswell led those in attendance in the pledge of allegiance to the American flag 1 Approval Discussion of Agenda Upon a motion by Commissioner Cookie Pope , seconded by Commissioner Ted G Godwin , and carried by unanimous vote , the Board approved the agenda as amended tabling the Alliance Behavioral Healthcare Update until October 2 Consent Agenda Items Upon a motion by Commissioner Allen L Mims , Jr , seconded by Commissioner Cookie Pope , and carried by unanimous vote , the Board approved the consent agenda items as follows A Approval of Minutes – August 4 , 2014 10 00 am and 6 00 pm B Proclamation – 2014 Fall Litter Sweep – September 20 through October 4 , 2014 adopted as follows PROCLAMATION FALL LITTER SWEEP 2014 WHEREAS , the North Carolina Department of Transportation organizes an annual fall statewide roadside cleanup to ensure clean and beautiful roads in North Carolina ; and WHEREAS , the FALL LITTER SWEEP roadside cleanup encourages local governments and communities , civic and professional groups , businesses , churches , schools , families and individual citizens to participate in the Department of Transportation cleanup by sponsoring and organizing local roadside cleanups ; and WHEREAS , Adopt - A - Highway volunteers , Department of Transportation employees , Department of Public Safety – Division of Adult Correction inmates , community service workers , local government agencies , community leaders , civic and community organizations , businesses , churches , schools , and environmentally concerned citizens conduct annual local cleanups during FALL LITTER SWEEP and may receive certificates of appreciation for their participation ; and WHEREAS , the great natural beauty of our state and a clean environment are sources of great pride for all North Carolinians , attracting tourists and aiding in recruiting new industries ; and WHEREAS , the cleanup will increase awareness of the need for cleaner roadsides , emphasize the importance of not littering , and encourage recycling of solid wastes ; and th WHEREAS , the 2014 FALL LITTER SWEEP will celebrate the 26 Anniversary of the North Carolina Adopt - A - Highway program and its 4,400 volunteer groups that donate their labor and time year round to keep our roadsides clean ; and WHEREAS , the FALL LITTER SWEEP cleanup will be a part of educating the children of this great State regarding the importance of a clean environment to the quality of life in Johnston County and North Carolina ; and NOW , THEREFORE , THE JOHNSTON COUNTY BOARD OF COMMISSIONERS , does hereby proclaim September 20 through October 4 , 2014 as FALL LITTER SWEEP time in Johnston County , and encourages all citizens to take an active role in making their communities cleaner nd Adopted this the 2 day of September , 2014 Page198 September 2 , 2014 – 10 00 am Continued C Proclamation – Child Passenger Safety Week and National Seat Check Saturday adopted as follows CHILD PASSENGER SAFETY WEEK 2014 PROCLAMATION WHEREAS , Children are our country’s most precious resource As parents and caregivers it is our responsibility to keep America’s children safe Every year , thousands of children are tragically injured or killed in motor vehicle traffic crashes For children age 3 and older , it is the leading cause of death It is hard to overstate the toll this takes on families Together we can put an end to this WHEREAS , Today , all 50 States , the District of Columbia , and our Territories have laws requiring the use of child safety seats and seat belts for children traveling in motor vehicles These laws were enacted because of the tremendous safety benefits they provide We know that child safety seats help save lives and reduce injuries We also know that they are most effective when installed and used correctly Sadly , nearly 3 out of 4 child safety seats are not used properly Starting now , working together , we must join forces to prevent these deaths and injuries WHEREAS , Johnston County is committed to working closely with our partners and safety advocates to help reduce the number of young lives lost on our roadways Our goal is to educate parents and caregivers on how to properly install and use child safety seats During Child Passenger Safety Week , there will be hundreds of free child safety seat inspection stations set up across the country We encourage all parents and caregivers to take advantage of this service and ensure that their children are getting the very best protection To locate an inspection station in your area , please go to wwwnhtsagov NOW THEREFORE , We , the Johnston County Board of Commissioners , do hereby proclaim September 14 through September 20 2014 , as Child Passenger Safety Week and September 20 , 2014 , as National Seat Check Saturday We urge everyone to help reduce injuries and the tragic loss of life by buckling up themselves and every child on every trip , every time nd Adopted this the 2 day of September , 2014 D Proclamation – Childhood Cancer Awareness Month – September 2014 adopted as follows PROCLAMATION Childhood Cancer Awareness Month WHEREAS , the American Cancer Fund for Children and Kids Cancer Connection report cancer is the leading cause of death by disease among US children between infancy and age 15 This tragic disease is detected in more than 15,000 of our countrys young people each and every year WHEREAS , one in five of our nations children loses his or her battle with cancer Many infants , children and teens will suffer from long - term effects of comprehensive treatment , including secondary cancers ; and WHEREAS , founded over twenty years ago by Steven Firestein , a member of the philanthropic Max Factor family , the American Cancer Fund for Children , Inc and Kids Cancer Connection , Inc are dedicated to helping these children and their families ; and WHEREAS , the American Cancer Fund for Children and Kids Cancer Connection provide a variety of vital patient psychosocial services to children undergoing cancer treatment at the North Carolina Childrens Hospital in Chapel Hill , Levine Childrens Hospital in Charlotte , as well as participating hospitals throughout the country , thereby enhancing the quality of life for these children and their families ; and WHEREAS , the American Cancer Fund for Children and Kids Cancer Connection also sponsor Courageous Kid Recognition Award ceremonies and hospital celebrations in honor of a childs determination and bravery to fight the battle against childhood cancer NOW , THEREFORE , THE JOHNSTON COUNTY BOARD OF COMMISSIONERS , does hereby proclaim September 2014 as Childhood Cancer Awareness Month in Johnston County and encourages all citizens to observe this event nd Adopted this the 2 day of September 2014 E Resolution – Firefighters Week in Johnston County – September 7 – 13 , 2014 adopted as follows RESOLUTION PROCLAIMING FIREFIGHTERS WEEK IN JOHNSTON COUNTY Whereas , fighting fires is one of the most hazardous professions requiring physical strength , stamina , extensive training , courage , and selfless concern for the welfare of others ; and Whereas , firefighters provide valuable services to the citizens of Johnston County , their communities , and the County ; andPage199 September 2 , 2014 – 10 00 am Continued Whereas , firefighters make sacrifices to protect the lives and financial interests of the citizens of Johnston County ; and Whereas , firefighters respond to emergencies without hesitation when the call of duty arises ; and Whereas , firefighters work with public safety officials and law enforcement officers to protect the integrity of crime scenes , which is necessary to resolve arson cases ; and Whereas , firefighters reside in the community in which they serve and have a great appreciation for protecting their communities ; and Whereas , it is appropriate to recognize the duties and services that firefighters perform by observing Firefighters Week in Johnston County Now Therefore Be It Resolved by the Johnston County Board of Commissioners that all firefighters deserve to be honored for the invaluable service they provide to the County , its citizens , and communities The Board of Commissioners encourages the citizens of Johnston County to observe the week of September 7 - 13 , 2014 as Firefighters Week in Johnston County nd Adopted this the 2 day of September 2014 F Animal Cruelty Officers Appointment Request The Board reappointed Roger Davis and Chad Massengill as the Animal Cruelty Officers to serve Johnston County for one year terms G Library – Approval of Revised Contract of Affiliation with the James Bryan Creech Public Library Four Oaks Library The Board approved the revised contract of affiliation with the James Bryan Creech Public Library Four Oaks Library Note Copy of Contract is on file in the Clerk to the Board’s Office H Sheriff’s Office - Request to Surplus Vehicle Per the request of Sheriff Steve Bizzell , the Board declared the following vehicle surplus that was involved in an accident and is considered a total loss by the insurance carrier 2007 Ford Five Hundred , VIN 1FAHP24157G137875 , County Asset # 018796 I Tax Releases & Refunds – 07 16 2014 – 08 15 2014 Motor Vehicle Release Refund Report Year Bill # Acct # Name Tran Type Paid 2013 1312 - 645341 1309 - 667526 HEATH , BRANDON LEE Overpayment 17900 2013 1310 - 630540 1307 - 635331 HUNT , EUGENE IRVING Overpayment 10915 2013 1311 - 640837 1308 - 665452 DEANS , NORITA LUCILLE Overpayment 32159 2010 1105 - 224690 1102 - 226229 TAYLOR , FERNIE TODD Overpayment 22621 2013 1308 - 590666 1305 - 619770 DAVIDS LOGISTICS LLC Overpayment 13205 2013 1311 - 633959 1308 - 658647 LANE , ANTHONY GORDON Overpayment 11255 2013 1309 - 605169 1306 - 631518 HOLDREN , ROBIN SUZANNE Overpayment 10610 2013 1312 - 647643 1310 - 669503 FLOWERS , WILLIAM BRENT Overpayment 15476 2013 1310 - 620332 1308 - 646291 ROUSE , CRYSTAL GRANGER Overpayment 29960 2013 1309 - 603140 1306 - 634570 GREENWOOD , ANDREW T Overpayment 17541 2013 1404 - 648636 1401 - 670923 WILSON , COLIN WILLIAM Overpayment 22400 2011 1112 - 318342 1109 - 338429 MCNEIL , RUTH HAMPTON Overpayment 11697 2013 1310 - 617809 1308 - 650289 SMITH , CHARLES ANTWOINE Release 44901 2013 1402 - 648254 1311 - 670322 WEISBECK , MICHAEL RAY Overpayment 11408 2013 1307 - 577721 1304 - 600465 PRICE , STEVEN MICHAEL Tag Surrender 15880 2013 1310 - 622843 1308 - 647944 MANCUSO , DALE ROBERT Overpayment 19234 2013 1403 - 648420 1312 - 670728 DEBLAKER , KARL BRYAN Overpayment 20074 2013 1311 - 642692 1308 - 659606 MACGREGOR , 3RD , JOHN W Overpayment 46273 2012 1210 - 450103 1207 - 478264 ALTIZER , ELLEN GERBERICH Overpayment 11096 2013 1311 - 643075 1308 - 665281 SELLERS , CORA JANE Tag Surrender 16706 2011 1109 - 278305 1106 - 286548 HART , JUSTIN WILLIAM Overpayment 10048 2013 1309 - 615657 1306 - 625632 PRICE , ELTON CALVIN Overpayment 23848 2013 1310 - 622846 1308 - 641997 MARCEL , PATRICK ANTHONY Overpayment 13281 2013 1403 - 648385 1312 - 670653 HILLIARD , CHRISTOPHER SCOTT Overpayment 23740 2012 1210 - 450217 1207 - 474445 BROOKS , JEANIE LYONS Overpayment 11079 Page200 September 2 , 2014 – 10 00 am Continued 2013 1308 - 592268 1305 - 619096 SMITH , DEREK ALLEN Overpayment 20192 Real Personal Property Releases TRANS DATE TIME USER YR BILL # ACCT # TAXPAYER NAME AMOUNT 7 18 2014 10 15 50 AM ghermane 2014 - 97052 2000073741 WHITLEY BROTHERS LLC 29210 7 30 2014 9 38 51 AM dwoodward2 2014 - 22973 22352530 CREECH , WILLIAM GREGORY 38720 7 30 2014 9 44 36 AM dwoodward2 2014 - 200544 22352530 CREECH , WILLIAM GREGORY 35508 7 30 2014 9 46 03 AM dwoodward2 2014 - 200545 22352530 CREECH , WILLIAM GREGORY 35508 7 30 2014 9 47 31 AM dwoodward2 2014 - 200546 22160760 CREECH , S ASHLEY 34410 7 30 2014 9 57 27 AM dwoodward2 2014 - 92276 2000172638 WOMEN AT WORK LLC 63228 7 30 2014 10 02 05 AM dwoodward2 2013 - 91026 2000138471 TT AND R LLC 63228 7 30 2014 4 23 58 PM dwoodward2 2014 - 52490 2000168983 LAMM , WAYNE ADKINS 64164 7 31 2014 2 09 54 PM ghermane 2014 - 48257 2000170724 JOHNSON , TRACY LANE 35814 7 31 2014 2 12 54 PM ghermane 2014 - 101418 2000125443 WRIGHT , CAROLYN KAY 29365 7 31 2014 4 13 29 PM ghermane 2014 - 67167 64447556 NORRIS , RICKIE W 14119 8 1 2014 9 23 40 AM dwoodward2 2014 - 103587 2000029188 JONES , DOUGLAS C 11056 8 1 2014 2 07 01 PM dwoodward2 2014 - 40459 2000133400 HICKS , JOHN JACKSON 1,99140 8 1 2014 2 12 02 PM ghermane 2014 - 68918 2000031821 PAGE , RONALD L 58414 8 1 2014 2 30 52 PM ghermane 2014 - 101418 2000125443 WRIGHT , CAROLYN KAY - 29365 8 1 2014 2 42 56 PM dwoodward2 2014 - 37750 2000033574 HALL , ELTON J 1,24780 8 1 2014 2 49 30 PM dwoodward2 2014 - 27155 2000113186 DOWLESS , RETA FAYE 71597 8 1 2014 3 12 57 PM dwoodward2 2014 - 26866 2000020455 DOKKEN , LARRY A 2,20500 8 1 2014 3 16 17 PM dwoodward2 2014 - 11730 2000156358 BOYETTE , DEBBIE J 1,30414 8 4 2014 12 31 13 PM ghermane 2014 - 44644 2000091238 INTERSTATE OUTDOOR INC 44839 8 4 2014 3 27 19 PM ghermane 2013 - 101177 2000166433 MAITE , JOSE J 13821 8 4 2014 3 27 59 PM ghermane 2014 - 57975 2000166433 MAITE , JOSE J 12913 8 5 2014 11 50 14 AM dwoodward2 2014 - 69356 66362990 PARKER , ERNESTINE J 97549 8 5 2014 11 51 07 AM dwoodward2 2014 - 69357 66362990 PARKER , ERNESTINE J 26462 8 5 2014 11 52 03 AM dwoodward2 2014 - 69358 66362990 PARKER , ERNESTINE J 31610 8 5 2014 3 48 56 PM ghermane 2014 - 85749 2000123823 STANLEY , DUSTIN 10115 8 6 2014 10 38 39 AM ghermane 2014 - 75755 2000158568 RAVEN ANTENNA SYSTEMS 4,88792 8 6 2014 11 06 53 AM ghermane 2014 - 75755 2000158568 RAVEN ANTENNA SYSTEMS - 4,88792 8 6 2014 11 15 59 AM ghermane 2014 - 75755 2000158568 RAVEN ANTENNA SYSTEMS 7,78262 8 6 2014 11 41 21 AM ghermane 2014 - 16735 2000097376 CAROLINA CRAFTSMEN INC 4,67553 8 7 2014 9 03 43 AM dwoodward2 2014 - 92269 2000174950 OLMEDO , SARAY PEREZ 13842 8 7 2014 9 20 24 AM dwoodward2 2014 - 92615 2000156367 TWC & ASSOCIATES LLC 1,38917 8 7 2014 9 41 23 AM ghermane 2014 - 69408 2000089001 PARKER , JAMES DALE 10969 8 7 2014 11 44 30 AM dwoodward2 2014 - 3106 2542840 ANDERSON , JOSEPH H 68068 8 7 2014 11 48 25 AM dwoodward2 2014 - 24433 2000164808 DARRYL D EVANS INC 16478 8 7 2014 1 43 30 PM dwoodward2 2014 - 77826 2000165494 ROBERSON , JOYCE HODGE 23195 8 7 2014 1 46 50 PM dwoodward2 2014 - 41740 2000157177 HODGE , GARY LEE 95856 8 7 2014 4 00 42 PM dwoodward2 2014 - 70874 2000158325 PEARCE , ALTON J 43032 8 8 2014 10 02 30 AM dwoodward2 2014 - 38257 2000028957 HARDEE , BOBBY HINTON 2,21543 8 8 2014 10 03 22 AM dwoodward2 2014 - 38249 35931960 HARDEE , BOBBY H 3,56300 ANDERSON , SHARON WILLIAMS 8 8 2014 3 57 04 PM dwoodward2 2014 - 3169 2000039825 1,49257 8 8 2014 4 55 37 PM dwoodward2 2014 - 59311 2000159397 MASSENGILL , ROBERT RYAN 58410 8 11 2014 4 15 14 PM dwoodward2 2014 - 70838 68411680 PEACOCK , LILLIE MAE HEIRS 35991 8 12 2014 11 45 26 AM dwoodward2 2014 - 92252 2000150390 TRUMAN , STEVEN WAYNE 1,03329 8 12 2014 11 48 21 AM dwoodward2 2014 - 50628 2000080264 KARGER , LISA R 1,06770 8 12 2014 12 01 49 PM ghermane 2014 - 201074 2000146760 C B O C S INC 12411 8 12 2014 12 04 03 PM ghermane 2014 - 201075 2000146760 C B O C S INC 25160 8 12 2014 4 28 10 PM dwoodward2 2014 - 96151 2000169211 WELLS FARGO BANK NA 58951 8 13 2014 9 59 18 AM ghermane 2014 - 42703 2000163065 HOLT , LLOYD JR 12827 8 13 2014 12 21 21 PM ghermane 2014 - 103989 2000177611 NATIONS FUND I LLC 38420 8 13 2014 4 26 02 PM ghermane 2014 - 73804 2000146807 POUNDS INC 12255 JONES , BRANDI NICOLE CREECH 8 14 2014 8 46 32 AM ghermane 2014 - 201095 2000145825 11152 8 14 2014 10 39 19 AM ghermane 2014 - 71603 1446 PENSKE TRUCK LSG CO LP 63923 8 14 2014 11 12 05 AM ghermane 2014 - 71604 1446 PENSKE TRUCK LSG CO LP 10,21079 8 14 2014 11 24 46 AM ghermane 2014 - 71605 1446 PENSKE TRUCK LSG CO LP 13557 8 14 2014 11 41 08 AM ghermane 2014 - 7849 2000165757 BARRERA , FIDELINA 12913 8 14 2014 11 55 57 AM ghermane 2014 - 73562 2000046712 POPE , JAMES WILLIAM 21608 8 14 2014 2 04 44 PM dwoodward2 2014 - 31788 2000016349 FLETCHER , BARBARA E 72649PagePage pageNumber5201 September 2 , 2014 – 10 00 am Continued 8 14 2014 3 47 27 PM ghermane 2014 - 56595 2000168927 LIU , L M & ASSOCIATES DDS 45568 Real Personal Property Refunds TRANS DATE TIME USER YR BILL # ACCT # TAXPAYER NAME AMOUNT 7 16 2014 2 43 29 PM jmorrow 2014 - 77598 2000148939 RITCHIE , JUSTIN D 31474 7 29 2014 1 35 44 PM blbarbour 2014 - 40722 2000129621 HILL , JOSEPH W JR 51241 7 30 2014 12 23 15 PM blbarbour 2014 - 63792 2000137569 MONTELL , JOSE B 15074 8 4 2014 8 56 42 AM astancil 2014 - 51019 2000170667 KIDWELL , TIFFANY JEAN 15000 8 6 2014 8 44 48 AM jmorrow 2013 - 87101 2000107265 SULLIVAN , ALVIN LESTER 16043 8 8 2014 8 56 33 AM astancil 2014 - 27459 2000088675 DUDLEY , JOANNE 17718 8 8 2014 12 05 07 PM blbarbour 2013 - 81435 2000148836 SIMCOX , JAMES DAVID 26118 8 11 2014 9 26 18 AM blbarbour 2014 - 55880 2000167817 LEVINSON , THEODOSIA 26100 8 11 2014 9 32 09 AM blbarbour 2014 - 55893 2000167817 LEVINSON , THEODOSIA 26100 North Carolina Vehicle Tax System - Pending Refund Report – July 2014 100 + Name Bill # Transaction # Refund Reason Amount Civil Communications , Inc 0020098457 29217192 Situs Error 33364 Howard , Scott Lee 0021744252 14123864 Over Assessment 13333 Wake County Revenue 0019649187 20024268 Assessed in Err 27966 Blalock , Walter Malcolm 0021541652 13102090 Over Assessment 15581 Heath , William Randolf 0021448164 13495072 Over Assessment 10180 August 24 , 2014 This is to certify that , as authorized by the Board of Commissioners on December 11 , 2000 , I have approved the following tax releases and refunds under 100 , as recommended by the County Tax Administrator , Sheila Garner A complete record of this information is on file in the County Finance Office Totals from 7 16 14 to 8 15 14 Tax refunds - Personal Real Property 38033 Tax releases - Personal Real Property 1,98437 Motor Vehicle releases refunds 2,18429 Recommended by Tax Administrator Sheila Garner Approved by Finance Director J Chad McLamb 3 Public Comments A Recognition of County Finance Staff County Finance Director and Assistant County Manager Chad McLamb announced the Johnston County Finance Office has once again received the Certificate of Achievement for Excellence in Financial Reporting by the Government Finance Officers Association of the United States and Canada Mr McLamb stated the certificate is the highest form of recognition in the area of governmental accounting and financial reporting and the County Finance staff has received the certificate for the last 4 years Mr McLamb recognized the Finance Staff members including Assistant Director of Finance Tyson Radford , Debt and Grant Management Analyst Martha Lasater , Accounting Specialist I April Wilkinson , Payroll Supervisor Brenda Guyton not present , and Accountant Internal Auditor Kristy Edwards Mr McLamb praised the staff and stated the recognition would not be possible if it were not for their hard work The Board congratulated and commended Mr McLamb and the Finance Staff for their excellent work and service to the County B Natural Gas Pipeline Project Announcement Economic Development Director Chris Johnson shared a news release with the Board of Commissioners from Duke Energy and Piedmont Natural Gas announcing the selection of Dominion to build and operate a 550 - mile interstate natural gas pipeline from West Virginia , through Virginia and into eastern North Carolina Mr Johnson stated industries are in need of natural gas for their operations and the project will be very beneficial to economic development efforts Mr Johnson stated the Economic Development Office has a great relationship with Duke Energy and would stay in contact with them regarding the project to look out for Johnston County’s best interests Mr Johnson stated he is excited over the project and would keep the Board updated C Technology Services Interruption Workshop Fire Marshal Emergency Management Coordinator Paul Whitehurst stated Johnston County Emergency Services is hosting a Technology Interruption Workshop on Tuesday , September 16 , 2014 from 10 00 am until 3 00 pm to discuss business and operations continuity in the event of power loss or other related infrastructure failure He stated the workshop is being held at the Johnston County Agricultural Building located at 2736 NC Highway 210 in Smithfield Mr Whitehurst stated staff is encouraging members of local government , businesses and community partners to participate in the workshop Mr Whitehurst stated if anyone would like to attend they can contact the Emergency Services office at 919 989 - 5050 PagePage pageNumber6202 September 2 , 2014 – 10 00 am Continued 4 JoCo Teen Drivers – Update to Board on Recent Conference Attendance Cleveland High School Students Allie Pezza and Myrayna Watkins updated the Board on their recent attendance at the National Student Safety Program Team Leadership Conference in Kansas Miss Watkins thanked the Board for their contributions to JoCo Teen Drivers which allowed them to attend the conference She spoke on the activities and speakers at the conference noting it was a great experience Miss Pezza presented a slideshow of photographs taken at the conference and also spoke on some of the activities they participated in noting they won first place in the U - Haul Challenge Miss Pezza stated they received valuable information on how to get involved with the community which JoCo Teen Drivers can use in their efforts to promote teen driving safety She stated they also presented a program at the conference outlining the efforts of JoCo Teen Drivers The students again thanked the Board for their support At the inquiry of Commissioners Cookie Pope and Allen L Mims , Jr Miss Pezza stated she along with Miss Watkins attended from Johnston County and next year it will be held in Raleigh , North Carolina Chris McLeod , Graduate from Johnston County Middle College , updated the Board on his recent attendance at the North Carolina Association of County Commissioners Conference in Asheville , North Carolina representing JoCo Teen Drivers Mr McLeod stated they gave a presentation on JoCo Teen Drivers at the conference and since then , Brunswick and Martin Counties have contacted them expressing interest in developing similar programs in their counties Mr McLeod thanked the Board for allowing him to attend the conference Commissioner Ted G Godwin who attended the North Carolina Conference along with Commissioner Tony Braswell stated the students did an excellent job during their presentation Commissioner Godwin added it was a proud moment for him as a Commissioner from Johnston County because the entire State of North Carolina was represented at the conference He stated Mr McLeod as well as Teen Driving Safety Committee Chairman Charlie Parrish did an outstanding job The Board of Commissioners thanked the students of JoCo Teen Drivers as well as the Teen Driving Safety Committee for their continued work Chairman Jeffrey P Carver recognized Charlie Parrish , Chairman of the Teen Driving Safety Committee in the audience 5 EMS Advisory Committee – Recommendation for Additional Ambulance Franchises EMS Division Chief Josh Holloman stated the EMS Advisory Committee met on August 18 , 2014 and reviewed requests by Rex Critical Care Transport and UNC - Carolina Air Care for ambulance franchises to provide medical transport services in Johnston County Mr Holloman stated the proposal is for Rex Critical Care Transport to place a unit at the local hospital that will assist with hospital to hospital transports Mr Holloman stated since the local hospital is now a part of the UNC system as is Rex Healthcare , the EMS Advisory Committee feels this would be a good fit for the County He stated the Johnston County EMS Advisory Committee voted to recommend that Rex Critical Care Transport and UNC - Carolina Air Care be granted ambulance franchises to operate in Johnston County to enhance the overall Johnston County EMS System Commissioner Tony Braswell moved the Board grant ambulance franchises to Rex Critical Care Transport and UNC - Carolina Air Care to provide medical transport services in Johnston County Commissioner Cookie Pope seconded the motion which carried by unanimous vote 6 Public Utilities – Award of Contract – Buffalo Road Force Main Replacement Director of Utilities Chandra Coats reported the County received bids on August 14 , 2014 for the Buffalo Road Force Main Replacement project She stated the bid advertisement and opening procedures were consistent with statutory requirements to the best of staff’s knowledge The project includes approximately 5,100 LF of 16 ” C - 905 PVC force main to replace the existing 12 ” ductile iron force main Five 5 bids were received , as follows NC CONTRACTOR’S BID BASE BIDDER LICENSE # BOND BID Hawley Construction # 8826 X 322,75000 Kenly , NCPagePage pageNumber7203 September 2 , 2014 – 10 00 am Continued M T Murphy Construction # 39458 X 368,72900 Raleigh , NC Sanford Contractors # 6301 X 369,53160 Sanford , NC Dellinger , Inc # 5992 X 386,55000 Monroe , NC Ralph Hodge Construction # 6271 X 397,05950 Wilson , NC Math Error Corrected in the Bid Ms Coats stated the lowest responsive bid was submitted by Hawley Construction , Inc of Kenly , NC in the amount of 322,75000 She noted Hawley Construction , Inc is properly licensed and experienced in the type of construction involved and appears to have the financial , labor , and equipment resources required to complete construction within the stipulated contract completion time Ms Coats presented the proposed project budget Construction 322,75000 Contingency 5 16,15000 Total Project Budget 338,90000 Funding for the proposed project is as follows State Emergency Loan through NCDENR 20 years , 0 338,90000 Ms Coats requested the Board to award the Buffalo Road Force Main Replacement project to Hawley Construction , Inc in the amount of 322,75000 and approve the project budget via adoption of the capital project ordinance Upon a motion by Commissioner Allen L Mims , Jr , seconded by Commissioner Cookie Pope , and carried by unanimous vote , the Board awarded the Buffalo Road Force Main Replacement project to Hawley Construction , Inc in the amount of 322,75000 and approved the project budget via adoption of the following capital project ordinance CAPITAL PROJECT ORDINANCE FOR BUFFALO ROAD EMERGENCY FORCE MAIN REPLACEMENT PROJECT BE IT RESOLVED by the Board of Commissioners the “ Board ” of the County of Johnston , North Carolina the “ County ” , that pursuant to Section 132 of Chapter 159 of the General Statutes of North Carolina , the following capital project ordinance is hereby adopted Section 1 The project authorized is the Buffalo Road Emergency Force Main Replacement Project which includes replacing approximately 5,100 linear feet of 12 - inch ductile iron force main with 16 - inch C - 905 PVC force main the “ Project ” , to be financed by a State Emergency Revolving Loan Section 2 The officers of the County are hereby directed to proceed with the capital Project within the terms of the State Emergency Revolving Loan offer and the budget contained herein Section 3 The following amounts are appropriated for the Project Construction 322,75000 Contingency 16,15000 Total 338,90000 Section 4 The following revenues are anticipated to be available to complete this Project State Emergency Revolving Loan 338,90000 Section 5 The Director of Finance is hereby directed to maintain within the Capital Project Fund sufficient specific detailed accounting records to satisfy the requirements of the North Carolina Department of Environment and Natural Resources and the terms of the State Emergency Revolving Loan shall be met Section 6 Funds may be advanced from Fund 68 for the purpose of making payments as due Reimbursement requests should be made to the North Carolina Department of Environment and Natural Resources in an orderly and timely manner Section 7 The Director of Finance is hereby directed to report annually on the financial status of each Project element in Section 3 and the total revenue received Section 8 Copies of this capital project ordinance shall be furnished to the Clerk to the Board of Commissioners , the Budget Officer and the Director of Finance for direction in carrying out this Project Adopted this 2nd day of September 2014 7 Public Utilities – Proposed 2015 Sewer Rehab Project Director of Utilities Chandra Coats stated the Central Johnston County Wastewater Treatment Facility has accommodated higher than average wastewater flow rates to the plant over the past year She explained thisPagePage pageNumber8204 September 2 , 2014 – 10 00 am Continued is due to the wet weather the County has experienced , indicating significant infiltration of rain water into the County’s collection system Ms Coats reported in the spring , the County applied for a low interest , State Revolving Loan administered through the NCDENR Division of Water Infrastructure to repair infiltration in three areas of the collection system However , additional portions of the County’s gravity sewer collection system should be analyzed and repaired , as necessary , to remediate the infiltration Ms Coats stated staff recommends applying for a State Revolving Fund Loan for a potential “ 2015 Sewer Rehab Project ” to include a detailed TV inspection of approximately 20,000 LF of gravity sewer in the Smithfield Selma area , smoke testing of sewer in the vicinity of the I - 40 NC 42 interchange , and rehabilitation and repair of the identified areas She reported the estimated project cost for the proposed improvements is 1,300,000 Ms Coats requested the Board to consider adopting a resolution authorizing the submission of an application for an SRF loan and designating signatory authority to County Manager Rick Hester Upon a motion by Commissioner Tony Braswell , seconded by Commissioner Cookie Pope , and carried unanimously , the Board adopted the following resolution authorizing the submission of an application for a State Revolving Loan and designating signature authority to County Manager Rick Hester for a potential 2015 Sewer Rehab Project RESOLUTION BY GOVERNING BODY OF APPLICANT WHEREAS , The Federal Clean Water Act Amendments of 1987 and the North Carolina the Water Infrastructure Act of 2005 NCGS 159G have authorized the making of loans and grants to aid eligible units of government in financing the cost of construction of a wastewater collection project , and WHEREAS , The Johnston County has need for and intends to construct a wastewater collection project described as 2015 Sewer Rehab Project , and WHEREAS , The Johnston County intends to request state loan and or grant assistance for the project , NOW THEREFORE BE IT RESOLVED , BY THE BOARD OF COMMISSIONERS OF THE JOHNSTON COUNTY That Johnston County , the Applicant , will arrange financing for all remaining costs of the project , if approved for a State loan and or grant award That the Applicant will adopt and place into effect on or before completion of the project a schedule of fees and charges and other available funds which will provide adequate funds for proper operation , maintenance , and administration of the system and the repayment of all principal and interest on the debt That the governing body of the Applicant agrees to include in the loan agreement a provision authorizing the State Treasurer , upon failure of Johnston County to make scheduled repayment of the loan , to withhold from Johnston County any State funds that would otherwise be distributed to the local government unit in an amount sufficient to pay all sums then due and payable to the State as a repayment of the loan That the Applicant will provide for efficient operation and maintenance of the project on completion of construction thereof That Rick J Hester , County Manager , the Authorized Official , and successors so titled , is hereby authorized to execute and file an application on behalf of the Applicant with the State of North Carolina for a loan or grant to aid in the construction of the project described above That the Authorized Official , and successors so titled , is hereby authorized and directed to furnish such information as the appropriate State agency may request in connection with such application or the project to make the assurances as contained above ; and to execute such other documents as may be required in connection with the application That the Applicant has substantially complied or will substantially comply with all Federal , State , and local laws , rules , regulations , and ordinances applicable to the project and to Federal and State grants and loans pertaining thereto nd Adopted this the 2 of September , 2014 at Smithfield , North Carolina 8 Finance – Post - Issuance Compliance Policy for Tax - Exempt Obligations Continuing Disclosure Debt and Grant Management Analyst Martha Lasater stated staff requests the Board to adopt a written policy for monitoring compliance with applicable IRS and SEC regulations related to tax - exempt borrowings She explained the proposed policy formalizes the need for and responsibilities concerning compliance in the areas of 1 spending and investing of bond proceeds ; 2 use of tax - exempt financed property ; 3 annual continuing disclosure requirements ; and 4 record retention of all tax - exempt borrowing - related documentation Ms Lasater offered to answer any questions Commissioner Ted G Godwin asked if the policy would affect the borrowings of the individual fire departments Ms Lasater reported the fire departments have their own private loans with banks She stated this policy would cover loans in the County’s name PagePage pageNumber9205 September 2 , 2014 – 10 00 am Continued Commissioner Ted G Godwin moved the Board adopt the Post - Issuance Compliance Policy as presented by staff and following Commissioner Cookie Pope seconded the motion which carried by unanimous vote County of Johnston , North Carolina Post - Issuance Compliance Policy for Tax - Exempt Obligations and Continuing Disclosure Statement of Purpose This Post - Issuance Compliance Policy the Policy sets forth specific policies of the County of Johnston , North Carolina the “ County ” , designed to monitor post - issuance compliance i with applicable provisions of the Internal Revenue Code of 1986 , as amended the Code , and regulations promulgated thereunder Treasury Regulations for obligations issued by the County on tax - exempt or tax - advantaged basis Obligations ; and ii with applicable requirements set forth in certificates and agreement s Continuing Disclosure Undertakings providing for ongoing disclosure in connection with the offering of obligations to investors Offerings , for obligations whether or not tax - exempt tax - advantaged subject to the continuing disclosure requirements of Rule 15c2 - 12 b 5 the Rule promulgated by the Securities and Exchange Commission SEC under the Securities Exchange Act of 1934 This Policy documents practices and describes various procedures and systems designed to identify on a timely basis facts relevant to demonstrating compliance with the requirements that must be satisfied subsequent to the issuance of Obligations in order that the interest on such Obligations continue to be eligible to be excluded from gross income for federal income tax purposes or that the Obligations continue to receive tax - advantaged treatment The federal tax law requirements applicable to each particular issue of Obligations will be detailed in the arbitrage or tax certificate prepared by bond counsel and signed by officials of the County and the post - closing compliance checklist or agreement provided by bond counsel with respect to that issue This Policy establishes a permanent , ongoing structure of practices and procedures that will facilitate compliance with the requirements for individual borrowings This Policy similarly documents practices and describes various procedures and systems designed to ensure compliance with Continuing Disclosure Undertakings , by preparing and disseminating related reports and information and reporting material events for the benefit of the holders of the Countys obligations and to assist the Participating Underwriters within the meaning of the Rule in complying with the Rule The County recognizes that compliance with pertinent law is an on - going process , necessary during the entire term of the obligations , and is an integral component of the Countys debt management Accordingly , the analysis of those facts and implementation of the Policy will require on - going monitoring and consultation with bond counsel and the Countys accountants auditors and advisors General Policies and Procedures The following policies relate to procedures and systems for monitoring post - issuance compliance generally A The Debt Management Analyst the Compliance Officer shall be responsible for monitoring post - issuance compliance issues For public utility issues , the Compliance Officer will coordinate with the Public Utility Business Manager with respect to monitoring post - issuance compliance B The Compliance Officer will coordinate procedures for record retention and review of such records C All documents and other records relating to Obligations issued by the County shall be maintained by or at the direction of the Compliance Officer In maintaining such documents and records , the Compliance Officer will comply with applicable Internal Revenue Service IRS requirements D The Compliance Officer shall be aware of options for voluntary corrections for failure to comply with post - issuance compliance requirements such as remedial actions under Section 1141 - 12 of the Regulations and the Treasurys Tax - Exempt Bonds Voluntary Closing Agreement Program and take such corrective action when necessary and appropriate E The Compliance Officer will review post - issuance compliance procedures and systems on a periodic basis , but not less than annually Page0206 September 2 , 2014 – 10 00 am Continued Issuance of Obligations - Documents and Records With respect to each issue of Obligations , the Compliance Officer will A Obtain and store a closing binder and or CD or other electronic copy of the relevant and customary transaction documents the Transcript B Confirm that bond counsel has filed the applicable information report eg , Form 8038 , Form 8038 - G , Form 8038 - CP for such issue with the IRS on a timely basis C Coordinate receipt and retention of relevant books and records with respect to the investment and expenditure of the proceeds of such Obligations with other applicable staff members of the County Arbitrage The following policies relate to the monitoring and calculating of arbitrage and compliance with specific arbitrage rules and regulations The Compliance Officer will A Confirm that a certification of the initial offering prices of the Obligations with such supporting data , if any , required by bond counsel , is included in the Transcript B Confirm that a computation of the yield on such issue from the Countys financial advisor or bond counsel or an outside arbitrage rebate specialist is contained in the Transcript C Maintain a system for tracking investment earnings on the proceeds of the Obligations D Coordinate the tracking of expenditures , including the expenditure of any investment earnings If the project s to be financed with the proceeds of the Obligations will be funded with multiple sources of funds , confirm that the County has adopted an accounting methodology that maintains each source of funding separately and monitors the actual expenditure of proceeds , including investment earnings , of the Obligations E Maintain a procedure for the allocation of proceeds of the issue and investment earnings to expenditures , including the reimbursement of pre - issuance expenditures This procedure shall include an examination of the expenditures made with proceeds of the Obligations within 18 months after each project financed by the Obligations is placed in service and , if necessary , a reallocation of expenditures in accordance with Section 1148 - 6 d of the Treasury Regulations F Monitor compliance with the applicable temporary period as defined in the Code and Treasury Regulations exceptions for the expenditure of proceeds of the issue , and provide for yield restriction on the investment of such proceeds if such exceptions are not satisfied G Ensure that investments acquired with proceeds of such issue are purchased at fair market value In determining whether an investment is purchased at fair market value , any applicable Treasury Regulation safe harbor may be used H Avoid formal or informal creation of funds reasonably expected to be used to pay debt service on such issue without determining in advance whether such funds must be invested at a restricted yield I Consult with bond counsel prior to engaging in any post - issuance credit enhancement transactions or investments in guaranteed investment contracts J Identify situations in which compliance with applicable yield restrictions depends upon later investments and monitor implementation of any such restrictions K Monitor compliance with six - month , 18 - month or 2 - year spending exceptions to the rebate requirement , as applicable L Procure a timely computation of any rebate liability and , if rebate is due , file a Form 8038 - T and arrange for the required payment of such rebate liability M Arrange for timely computation and payment of yield reduction payments as such term is defined in the Code and Treasury Regulations , if applicable Page1207 September 2 , 2014 – 10 00 am Continued Private Activity Concerns The following polices relate to the monitoring and tracking of private uses and private payments with respect to facilities financed with the Obligations The Compliance Officer will A Maintain records determining and tracking facilities financed with specific Obligations and the amount of proceeds spent on each facility B Maintain records , which should be consistent with those used for arbitrage purposes , to allocate the proceeds of an issue and investment earnings to expenditures , including the reimbursement of pre - issuance expenditures C Maintain records allocating to a project financed with Obligations any funds from other sources that will be used for otherwise non - qualifying costs D Monitor the expenditure of proceeds of an issue and investment earnings for qualifying costs E Monitor private use of financed facilities to ensure compliance with applicable limitations on such use Examples of potential private use include , without limitation , 1 Sale of the facilities , including sale of capacity rights ; 2 Lease or sub - lease of the facilities including leases , easements or use arrangements for areas outside the four walls , eg , hosting of cell phone towers or leasehold improvement contracts ; 3 Management contracts in which the County authorizes a third party to operate a facility , eg , cafeteria and research contracts ; 4 Preference arrangements in which the County permits a third party preference , such as parking in a public parking lot ; 5 Joint - ventures , limited liability companies or partnership arrangements ; 6 Output contracts or other contracts for use of utility facilities including contracts with large utility users ; 7 Development agreements which provide for guaranteed payments or property values from a developer ; 8 Grants or loans made to private entities , including special assessment agreements ; and 9 Naming rights arrangements Monitoring of private use should include the following 1 Procedures to review the amount of existing private use on a periodic basis ; and 2 Procedures for identifying in advance any new sale , lease or license , management contract , sponsored research arrangement , output or utility contract , development agreement or other arrangement involving private use of financed facilities and for obtaining copies of any sale agreement , lease , license , management contract , research arrangement or other arrangement for review by bond counsel If the Compliance Officer identifies potential private use of facilities financed with tax - exempt or tax - advantaged debt , the Compliance Officer will consult with the Countys bond counsel to determine whether permitting such private use will adversely affect the tax status of the issue and if so , what remedial action is appropriate The Compliance Officer should retain all documents related to any of the above potential private uses Qualified Tax - Exempt Obligations If the County issues qualified tax - exempt obligations in any year , the Compliance Officer shall monitor all tax - exempt financings including lease purchase arrangements and other similar financing arrangements and conduit financings on behalf of 501 c 3 organizations to assure that the 10,000,000 small County limit is not exceeded Page2208 September 2 , 2014 – 10 00 am Continued Reissuance The following policies relate to compliance with rules and regulations regarding the reissuance of Obligations for federal law purposes The Compliance Officer will identify and consult with bond counsel regarding any post - issuance change to any terms of an issue of Obligations Record Retention The following polices relate to retention of records relating to the Obligations issued The Compliance Officer will A Coordinate with staff regarding the records to be maintained by the County to establish and ensure that an issue remains in compliance with applicable federal tax requirements for the life of such issue B Coordinate with staff to comply with provisions imposing specific recordkeeping requirements and cause compliance with such provisions , where applicable C Coordinate with staff to generally maintain the following 1 The Transcript relating to the transaction including any arbitrage or other tax certificate and the bond counsel opinion ; 2 Documentation evidencing expenditure of proceeds of the issue ; 3 Documentation regarding the types of facilities financed with the proceeds of an issue , including , but not limited to , whether such facilities are land , buildings or equipment , economic life calculations and information regarding depreciation 4 Documentation evidencing use of financed property by public and private entities eg , copies of leases , management contracts , utility user agreements , developer agreements and research agreements ; 5 Documentation evidencing all sources of payment or security for the issue ; and 6 Documentation pertaining to any investment of proceeds of the issue including the purchase and sale of securities , SLGs subscriptions , yield calculations for each class of investments , actual investment income received by the investment of proceeds , guaranteed investment contracts , and rebate calculations D Coordinate the retention of all records in a manner that ensures their complete access to the IRS E Keep all material records for so long as the issue is outstanding including any refunding or series of refundings , plus seven years Conduit Bond Financings In conduit bond financings the County is not in a position to directly monitor compliance with arbitrage requirements and qualified use requirements because information concerning and control of those activities lies with the private borrower The Countys policy in connection with any conduit financings is to require that the bond documents in such financings impose on the borrower and trustee or other applicable party responsibility to monitor compliance with qualified use rules , arbitrage , rebate and other federal tax requirements and to take necessary action if remediation of nonqualified bonds is required Continuing Disclosure Under the provisions of the Rule , Participating Underwriters as defined in the Rule are required to determine that issuers such as the County have entered into written Continuing Disclosure Undertakings to make ongoing disclosure in connection with Offerings subject to the Rule Unless the County is exempt from compliance with the Rule or the continuing disclosure provisions of the Rule as a result of certain permitted exemptions , the Transcript for each issue of related obligations will include a Continuing Disclosure Agreement executed or adopted by the County Page3209 September 2 , 2014 – 10 00 am Continued In order to monitor compliance by the County with its Continuing Disclosure Undertakings , the Compliance Officer will , if and as required by such Continuing Disclosure Undertakings A Assist in the preparation or review of annual reports Annual Reports in the form required by the related Continuing Disclosure Undertakings B Maintain a calendar , with appropriate reminder notifications , listing the filing due dates relating to dissemination of Annual Reports , which annual due date is generally expressed as a date within a certain number of days months eg , within seven months after the end of the Countys fiscal year the Annual Report Due Date , as provided in the related Continuing Disclosure Undertakings C Ensure timely dissemination of the Annual Report by the Annual Report Due Date , in the format and manner provided in the related Continuing Disclosure Undertakings , which may include transmitting such filing to the Municipal Securities Rulemaking Board MSRB through the Electronic Municipal Market Access EMMA System at wwwemmamsrborg in the format prescribed by the MSRB D Monitor the occurrence of any Event as defined in the Continuing Disclosure Undertakings and timely file any required notice of the occurrence of any such Event in the manner provided under the Continuing Disclosure Undertakings To be timely filed , such notice must be transmitted within 10 days or such other time period as set forth in the Continuing Disclosure Undertakings of the occurrence of such Event E Ensure timely dissemination of notice of any failure to perform under a Continuing Disclosure Agreement , if and as required by the Continuing Disclosure Agreement F Respond to requests for information under the Rule , as provided in the Continuing Disclosure Undertakings G Monitor the performance of any dissemination agent s engaged by the County to assist in the performance of any obligation under the Continuing Disclosure Undertakings nd Adopted this 2 day of September , 2014 9 Budget Revisions Assistant County Manager and Finance Officer Chad McLamb requested the Board to approve the budget revisions listed in the agenda packet and offered to answer any questions Commissioner Allen L Mims , Jr moved the Board approve the following budget amendments , seconded by Commissioner Cookie Pope , and carried by unanimous vote Sheriff REQUESTED CHANGE FUND BUDGET CODE LINE ITEM CLASSIFICATION EXPENDITURE INCREASE DECREASE 10 51001700 Vehicles 17500 10 51003100 Fuels 10300 10 51003200 Office Supplies 1530 10 51007414 Capital Outlay – Sheriff 1,29313 TOTAL NET EXPENDITURES 1,58643 REQUESTED CHANGE FUND BUDGET CODE LINE ITEM CLASSIFICATION REVENUE INCREASE DECREASE 10 510032106 Controlled Substance Tax 1,29313 10 510032509 Insurance Recovery 17500 10 510033099 Miscellaneous Revenue 11830 TOTAL NET REVENUE 1,58643 Social Services REQUESTED CHANGE FUND BUDGET CODE LINE ITEM CLASSIFICATION EXPENDITURE INCREASE DECREASE Page4210 September 2 , 2014 – 10 00 am Continued 10 61000300 Salaries Part - Time 8,61600 10 61000501 Social Security 71300 10 61001400 Travel 17000 10 61003330 Foster Children - Clothing 38000 10 61054500 Contract Services 46200 10 61101909 Crisis 42900 10 61101917 LIEAP Program 20000 10 61304519 CCDF Day Care 6000 10 61401902 State County General Assist - Audit 5,23300 10 61401905 IV - E Foster Care 4,30900 10 61401906 State Foster Care 5,24600 10 61451905 IV - E Foster Care 37200 TOTAL NET EXPENDITURES 26,19100 REQUESTED CHANGE FUND BUDGET CODE LINE ITEM CLASSIFICATION REVENUE INCREASE DECREASE 10 610034123 Social Services Administration 26,19100 TOTAL NET REVENUE 26,19100 REQUESTED CHANGE FUND BUDGET CODE LINE ITEM CLASSIFICATION EXPENDITURE INCREASE DECREASE 10 61304519 CCDF Child Care Non - Smart Start 98,99100 TOTAL NET EXPENDITURES 98,99100 REQUESTED CHANGE FUND BUDGET CODE LINE ITEM CLASSIFICATION REVENUE INCREASE DECREASE 10 613034119 Child Day Care 98,99100 TOTAL NET REVENUE 98,99100 10 Appointments Hospital Authority Board of Commissioners – Pursuant to NC General Statute § 131E - 18 , Chairman Jeffrey P Carver reappointed himself , Commissioner Cookie Pope , James H Jenkins , Jr , and Bobby T Parker to the Hospital Authority Board of Commissioners for three year terms to expire on September 30 , 2017 11 Delinquent Tax Collection Report Tax Administrator Sheila Garner reported on the collection of delinquent taxes for the month of August 2014 She noted in addition to garnishments and bank attachments , six foreclosure complaints were filed resulting in a collection of 1,55316 As of August 29 , 2014 , the Tax Department has collected 831 of the real and personal levy for 2014 Through the NC State Debt Setoff Program , 26 accounts have been paid for a total of 2,55542 as of August 31 , 2014 The next foreclosure sale date is scheduled for September 25 , 2014 The 2014 tax bills were mailed on July 30 , 2014 and a total of 2,644 calls were received in the ten days following the mailing As of August 29 , 2014 there have been 643 payment plans arranged 12 Recreation Open Space Grant Funding Recommendations County Manager Rick Hester stated in accordance with the County’s Open Space Fund Disbursement Policy adopted in April 2014 , the County solicited and received applications for open space recreation projects Mr Hester gave a brief background on the policy He reported 20 applications were received and staff conducted a review of the applications Mr Hester reminded everyone that 2 3 of the total open space funds are to be distributed according to the County high school district boundaries with the remaining 1 3 for County - wide projects Mr Hester submitted the following recommendations for award of the funds Clayton HS District Funds Available 18,180 Town of Clayton 6,000 Clayton Civitan 6,000Page5211 September 2 , 2014 – 10 00 am Continued Clayton Little League 6,000 Cleveland HS District Funds Available 254,696 Greater Cleveland AA 76,000 In addition , the County - owned gymnasium roof will be inspected and addressed separately Corinth Holder HS District Funds Available 94,987 Corinth Holders Recreation 31,500 Town of Archer Lodge 15,750 Archer Lodge Comm Ctr 15,750 Town of Clayton 31,500 North Johnston HS District Funds Available 19,780 Town of Kenly 6,500 Town of Micro 6,500 Town of Pine Level 6,500 Princeton HS District Funds Available 17,061 Princeton LL 16,207 Smithfield Selma HS District Funds Available 23,660 Town of Selma 7,800 Town of Smithfield 7,800 Town of Wilson’s Mills 7,800 South Johnston HS District Funds Available 67,380 Four Oaks Civitan 31,000 Meadow AA 31,000 Town of Four Oaks 5,000 West Johnston HS District Funds Available 208,853 McGee’s Crossroads AA 76,000 Countywide Funds Available 352,299 JCC 14,200 Mr Hester stated obviously there is more funding in the West Johnston and Cleveland High School Districts because that is where most of the development took place and most of the money was collected from He stated staff tried to be as fair as possible when coming up with the recommendation Mr Hester stated if the Board chooses to award the funds , staff would then contact the applicants notifying them of the award amount and arranging for distribution of funds He noted staff will be offering two methods of distribution , one being the County to reimburse applicants once the entire project has been completed and staff has verified that all invoices have been paid ; or the other being the County to pay the vendors performing the work directly once staff has verified that the work is completed At the inquiry of Commissioner Allen L Mims , Jr , Mr Hester confirmed the Town of Clayton had applied for two projects , one which was located in the Clayton High School District and another which was located in the Corinth Holder High School District Mr Hester stated the project submitted by Johnston Community College is for a ropes course at Howell Woods which he classified as a County - wide project and therefore would use funds from the County - wide distribution Commissioner Cookie Pope asked if the recreation groups would be able to apply for any of the money remaining in the County - wide funds later on Mr Hester stated under the policy , one - third of the total funds were reserved for County - wide projects ; however , the Board could reevaluate that once the current projects are completed Mr Hester stated there may be some people in the audience from the recreation groups that would like to speak Mike Orlowski , representing the Clayton Little League , expressed his appreciation for the open space funds opportunity Mr Orlowski stated they may hold some fundraising activities to help finish their projects Page6212 September 2 , 2014 – 10 00 am Continued Joe Carter , representing Selma Parks & Recreation , thanked the County Manager and the County Commissioners for the open space funds program He noted if any funds are leftover , they could use additional assistance Commissioner Allen L Mims , Jr moved the Board award the open space funds as recommended by the County Manager and listed below Commissioner Tony Braswell seconded the motion which carried unanimously Clayton HS District Funds Available 18,180 Town of Clayton 6,000 Clayton Civitan 6,000 Clayton Little League 6,000 Cleveland HS District Funds Available 254,696 Greater Cleveland AA 76,000 In addition , the County - owned gymnasium roof will be inspected and addressed separately Corinth Holder HS District Funds Available 94,987 Corinth Holders Recreation 31,500 Town of Archer Lodge 15,750 Archer Lodge Comm Ctr 15,750 Town of Clayton 31,500 North Johnston HS District Funds Available 19,780 Town of Kenly 6,500 Town of Micro 6,500 Town of Pine Level 6,500 Princeton HS District Funds Available 17,061 Princeton LL 16,207 Smithfield Selma HS District Funds Available 23,660 Town of Selma 7,800 Town of Smithfield 7,800 Town of Wilson’s Mills 7,800 South Johnston HS District Funds Available 67,380 Four Oaks Civitan 31,000 Meadow AA 31,000 Town of Four Oaks 5,000 West Johnston HS District Funds Available 208,853 McGee’s Crossroads AA 76,000 Countywide Funds Available 352,299 JCC 14,200 13 Manager Reports and Comments A Special Meeting Needed in September The County Manager requested the Board to schedule a special meeting for the purposes of awarding a construction contract for the East Clayton Industrial Area Wastewater Improvements Project as well as th approving an interlocal agreement with the Town of Clayton , later this month He suggested September 24 , th th 25 , or the 26 as possible dates The Board agreed to bring their calendars to the 6 00 pm meeting to discuss B Request by the NC Association of County Commissioners for Legislative Goals At the inquiry of County Manager Rick Hester , the Board agreed that Education Lottery Funding remains a legislative goal for Johnston County Mr Hester stated he would pass the information on to the Association Page7213 September 2 , 2014 – 10 00 am Continued C Amendment to Inspections Fee Schedule for Sign Permits At the request of Inspections Director Dean Barbour , upon a motion by Commissioner Ted G Godwin , seconded by Commissioner Chad M Stewart , and carried unanimously , the Board voted to amend the Inspections Fee Schedule for sign permits , as follows Permit Sign Fee Sign permit cost shall be based on the total job cost of the Commercial Fee Table listed below Cost Fee 0 - 2,500 6000 2,501 - 25,000 22000 25,001 - 50,000 44000 50,001 - 100,000 88550 100,001 - 200,000 1,77100 200,001 - 350,000 3,09650 350,001 - 500,000 4,09200 500,001 - 750,000 5,47250 750,001 - 1,000,000 6,85300 D Request for Closed Session for 14331811 a 3 – Attorney Client Privilege County Manager Rick Hester requested a Closed Session pursuant to NCGS 14331811 a 3 – Attorney Client Privilege 14 Board Reports and Comments Commissioner Ted G Godwin commented on the earlier agenda item regarding the award of open space grant funds Commissioner Godwin noted the recreation organizations in the County do a wonderful job and he appreciates all their efforts Commissioner Godwin also noted he recently had the opportunity to travel with Economic Development Director Chris Johnson as well as Cooperative Extension Agent Tim Britton for economic development efforts and he was extremely proud of their performance and the job they do for the County 15 Closed Session – NCGS 14331811 a 3 – Attorney Client Privilege Upon a motion by Commissioner Cookie Pope , seconded by Commissioner Ted G Godwin , and carried by unanimous vote , the Board recessed regular session to sit in closed session in accordance with NCGS § 143 - 31811 a 3 Attorney Client Privilege No action was taken Commissioner Allen L Mims , Jr moved the Board adjourn closed session and resume regular session Commissioner Cookie Pope seconded the motion , which carried by unanimous vote There being no further business , Commissioner Allen L Mims , Jr moved the Board adjourn Commissioner Tony Braswell seconded the motion , which carried by unanimous vote The meeting adjourned at 11 00 am ____________________________ Jeffrey P Carver , Chairman Paula G Woodard , Clerk to the BoardPage