July 7, 2014 - 10:00 AM - County Board of Commissioners Meeting Minutes

10 132 Meeting of the Johnston County Board of Commissioners July 7 , 2014 10 00 am The Johnston County Board of Commissioners met in regular session Monday , July 7 , 2014 at 10 00 am in the Commissioners Meeting Room , Johnston County Courthouse Annex , Smithfield , North Carolina The following members were present Present Chairman Jeffrey P Carver , Vice Chairman Tony Braswell , Cookie Pope , Allen L Mims , Jr , DeVan Barbour , Ted G Godwin , and Chad M Stewart Absent None Also Present County Manager Rick J Hester , Clerk to the Board Paula G Woodard , Finance Officer and Assistant County Manager J Chad McLamb , County Attorney David F Mills , and Paralegal Deputy Clerk to the Board Dana Cuddington Chairman Jeffrey P Carver called the meeting to order at 10 00 am Commissioner Cookie Pope opened the meeting with a prayer Commissioner Allen L Mims , Jr led those in attendance in the pledge of allegiance to the American flag 1 Approval Discussion of Agenda Upon a motion by Commissioner DeVan Barbour , seconded by Commissioner Allen L Mims , Jr , and carried by unanimous vote , the Board approved the agenda as presented 2 Consent Agenda Items Upon a motion by Commissioner Cookie Pope , seconded by Commissioner Tony Braswell , and carried by unanimous vote , the Board approved the consent agenda items as follows A Approval of Minutes – June 2 , 2014 10 00 am and 6 00 pm ; June 9 and 30 , 2014 ; and June 2 , 2014 Finance Corporation Minutes B Department of Transportation – Additions to System The Board concurred with the Department of Transportation’s recommendation to add the following roads to the State Maintained System Langdon Pointe Drive – Langdon Pointe Subdivision – Cleveland Township Adeliade Drive , Lars Lane , Carson Drive , and Tia Place – Heritage Farms – Cleveland Township Roberts Trail – Roberts Trail – Elevation Township Carriage Creek Drive , Steep Hill Court , and Smithsanders Court – Carriage Creek – Cleveland Township C Adoption of Johnston County Electronic Imaging Policy The Board adopted the following Electronic Imaging Policy for Johnston County ELECTRONIC IMAGING POLICY FOR JOHNSTON COUNTY PURPOSE Records are considered to be the property of Johnston County and maintained for the benefit of agency use in delivering services and in documenting agency operations In keeping with current trends , modern electronic technology is widely used This electronic imaging record policy reflects guidelines set forth in the North Carolina Department of Cultural Resources publication , North Carolina Guidelines for Managing Public Records Produced by Information Technology Systems This is a county - wide policy that must be followed by any department which seeks to destroy a paper record after making a digital image of such record Each department head shall be ultimately responsible for carrying out this policy within his or her department Established guidelines will not only increase the reliability and accuracy of records stored in information technology systems , but also ensures they remain accessible Established guidelines for reproduced records will likewise enhance their admissibility and acceptance by the judicialPage133 July 7 , 2014 – 10 00 am Continued system as being trustworthy Privileged or confidential information will also be protected by this policy This policy will be re - evaluated at least every five years and updated as required DESTRUCTION OF RECORDS A department of Johnston County government seeking to destroy any paper records after scanning them in accordance with this policy must comply with this policy and must first seek the approval of the North Carolina Department of Cultural Resources That approval will be requested and recorded on the “ Request for Disposal of Original Records Duplicated by Electronic Means ” form A department will submit a new form each time it begins to scan a new records series Destruction of the original paper record will be conducted only after imaging and quality control assurance procedures have been completed , all necessary corrections have been made , all auditing procedures have been conducted , and the destruction is approved by the Document Retention Officer Each department shall appoint a Document Retention Officer who shall be the department head or his or her designee The Document Retention Officer shall ensure that this policy is followed before any paper record is destroyed , unless the paper record can be destroyed in the ordinary course prescribed by the Records Retention and Disposition Schedule The paper originals of records series scheduled as “ permanent ” will not be destroyed unless a microfilm preservation duplicate is created prior to destruction Network Attached Storage containing scanned records will be maintained for the specified retention periods according to the Records Retention and Disposition Schedule published by the North Carolina Department of Cultural Resources The original paper record will be shredded on county premises Security backups of all imaged documents will be generated nightly and maintained off - site A listing of all records imaged will be kept in electronic format Any hard copy generated from the official record will be considered a reference or working copy TRAINING The key imaging operators in each department have been provided training in the use of the equipment by IT Subsequent training of departmental staff will be conducted by the key imaging operators and Document Retention Officer , with assistance from IT as needed All applicable departmental staff will be trained in the correct procedures required for imaging and the reproducing of records All applicable departmental staff will be trained in the correct procedures for viewing imaged documents and for reproducing of any imaged document Departmental staff trainers will conduct training AUDITS Department head or their designees “ managerial staff ” will periodically audit imaged records within such department for accuracy , readability , and reproduction capabilities Original paper records will not be destroyed until the managerial staff has audited a sampling of those records for system accuracy An audit report will be prepared indicating the sampling of records produced and what remedial procedures were followed if the expected level of accuracy was not achieved AUDIT TRAILS Documentation of all imaging activities is maintained through audit trails built into the imaging system to protect the agency from potential fraud or any other unauthorized acts , as well as the authenticity of the records Audit trails include Login logout Creating , editing , printing or deleting documents , folders , entries or pages Creating , editing or deleting index templates , fields and annotations Image editing Page inserts Moving documents , pages or folders Printing documents Adding security tags Email Exporting Documents Sending Documents to the recycle bin Modification of repository settings Date and time is captured for all the above audit trail items DOCUMENTATION Procedures Staff trainers for individual units in Johnston County will be responsible for preparing and updating of detailed procedures describing the process to produce and reproduce an automated record Documentation describing the system hardware and software will be the responsibility of IT A current procedural manual will be maintained to assure the most current steps are followed and to assure reliable system documentation will be available for judicial or similar proceedings Page134 July 7 , 2014 – 10 00 am Continued Training Documentation will be maintained for the distribution of written procedures to assist in training new employees and refresher training programs Retention One set of all system documentation , including documentation describing how the system operates from a functional user and data processing point of view , will be maintained permanently in the event a court review is necessary When system documentation changes , old versions will be maintained for 3 years after discontinuance of system and after all data records created by the system has been destroyed or transferred to a new operating environment AVAILABILITY OF SYSTEM FOR OUTSIDE INSPECTION This agency recognizes the fact that the judicial system may request pretrial discovery of computer programs and related materials Agency personnel will honor requests for outside inspection of the system and testing of data by opposing parties and the court It will also honor inspection and copy requests pursuant to Chapter 132 of the North Carolina General Statutes D Approval of Inter - Governmental Agreement and Lease Agreement with Johnston County Board of Education The Board approved an Inter - Governmental Agreement and Lease Agreement with the Johnston County Board of Education for the new North Johnston Middle School Note Agreements are on file in the County Attorney’s Office E Tax Releases & Refunds – 05 16 2014 – 06 15 2014 Motor Vehicle Release Refund Report Year Bill # Acct # Name Tran Type Paid 2013 1310 - 618132 1308 - 649320 ARGOTT , MARK JOSEPH Overpayment 26639 2013 1307 - 580361 1304 - 603020 LOW , STEPHEN JOSEPH Release 19010 2013 1309 - 605453 1306 - 630558 KREHBIEL , COLIN MICHAEL Overpayment 12421 2013 1310 - 626236 1308 - 637576 CLONTZ , KENNETH JOSEPH Overpayment 14230 2013 1311 - 643724 1308 - 660471 REYES , JOAQUIN RIGOBERTO Overpayment 12233 2013 1309 - 610652 1306 - 634368 KING , RICHARD RANDOLPH Overpayment 11164 2013 1309 - 611216 1306 - 627669 ALLEN , SR , DARRYL ANTHONY Overpayment 13032 2013 1307 - 576951 1304 - 603086 JOHNSON , ERICA SEFRAN Overpayment 11166 2013 1310 - 618299 1308 - 648576 BENNETT , JR , HORACE COWELL Overpayment 31950 2013 1311 - 640866 1308 - 665027 EASON , TOMMY CLARENCE Overpayment 27957 2013 1311 - 642076 1308 - 664847 CHELLEW , ROBERT WOOD Overpayment 23253 2013 1311 - 632872 1308 - 657730 BURNETTE , TAMMY GAIL Overpayment 14602 2013 1309 - 610652 1306 - 634368 KING , RICHARD RANDOLPH Overpayment 11164 2013 1309 - 603075 1306 - 626936 EVERETTE , JENNIFER BENSON Overpayment 16280 2013 1311 - 642830 1308 - 665526 NGUYEN , TRONG MINH Overpayment 56117 2013 1309 - 604282 1306 - 633689 BOYD , DARNELL OLAJUWON Release 23376 2013 1311 - 632474 1308 - 660935 ALLY FINANCIAL Tag Surrender 12090 2012 1304 - 540249 1301 - 552172 DAVIS , JOSEPH ROY Overpayment 35300 2013 1308 - 593099 1305 - 616113 FAISON , SHERRY VARLINE Overpayment 11598 2013 1308 - 589966 1305 - 612193 VAUL TRUST Tag Surrender 12662 2013 1309 - 610652 1306 - 634368 KING , RICHARD RANDOLPH Overpayment 15904 2013 1311 - 636644 1308 - 666396 CROUSE , JR , DANIEL ALAN Overpayment 10622 2013 1308 - 593758 1305 - 619434 WALLACE , MELODY BRADLEY Overpayment 15652 2013 1308 - 601727 1305 - 610215 AUTON , STEWART WILLIAM Overpayment 11343 2013 1308 - 593757 1305 - 613223 WALLACE , MELODY BRADLEY Overpayment 14443 2012 1305 - 557501 1302 - 570320 STITT , FRANCIS BLAIR Overpayment 19210 2013 1310 - 619712 1308 - 647436 MADDOX , ASHLEY MARIE Overpayment 15409 2013 1312 - 647198 1309 - 668921 WHITLEY , DREW ORLANDO Overpayment 12536 2013 1310 - 620553 1308 - 649169 STEVENS , MARY ELLEN ELLIS Overpayment 17249 2013 1307 - 585205 1304 - 602665 COX , CHERYL ANN Overpayment 15983 2013 1309 - 602804 1306 - 634806 BALES , JERRY RAY Release 51390 2013 1310 - 616966 1308 - 641278 BALES , JERRY RAY Release 11541 2013 1310 - 616967 1308 - 648348 BALES , JERRY RAY Release 19480 2013 1307 - 585205 1304 - 602665 COX , CHERYL ANN Void Refund 15983 2013 1311 - 638756 1308 - 663731 PRYOR , BETTY ANN Overpayment 21581 2012 1305 - 551594 1302 - 570954 SAMUELS , BRIAN Overpayment 11318 Page135 July 7 , 2014 – 10 00 am Continued 2013 1309 - 607970 1306 - 631821 BEASLEY , JOHN CURTIS Overpayment 14699 2013 1312 - 646382 1309 - 667705 LEE , ROBERT EDWARD Overpayment 25431 2013 1308 - 597147 1305 - 619740 DILLARD , WILLIE GEORGE Release 60082 2013 1406 - 648881 1305 - 619740 DILLARD , WILLIE GEORGE Rebill 32054 2013 1406 - 648881 1305 - 619740 DILLARD , WILLIE GEORGE Void Refund 32054 2013 1406 - 648881 1305 - 619740 DILLARD , WILLIE GEORGE Overpayment 26054 2013 1309 - 605080 1306 - 634064 HARLEE , III , ALEXANDER ROBERT Overpayment 29794 2013 1311 - 633560 1308 - 659545 HAMPTON - MIDDLETON , TAMMY MICHELLE Overpayment 10205 2013 1312 - 645631 1309 - 668906 GUZAN , KIMBERLY ANNA Overpayment 34543 2013 1308 - 592667 1305 - 614731 WEST , LINDA CARTER Overpayment 15707 2013 1311 - 644177 1308 - 658384 NORTON , II , DALAS WAYNE Overpayment 18653 2013 1403 - 648558 1312 - 670629 CCBCC OPERATIONS LLC Release 10139 2013 1403 - 648559 1312 - 670654 CCBCC OPERATIONS LLC Release 62033 2013 1403 - 648562 1312 - 670660 CCBCC OPERATIONS LLC Release 62033 2013 1403 - 648563 1312 - 670676 CCBCC OPERATIONS LLC Release 59279 2013 1403 - 648564 1312 - 670681 CCBCC OPERATIONS LLC Release 14189 2013 1403 - 648565 1312 - 670682 CCBCC OPERATIONS LLC Release 59279 2013 1403 - 648568 1312 - 670698 CCBCC OPERATIONS LLC Release 59279 2013 1403 - 648569 1312 - 670709 CCBCC OPERATIONS LLC Release 59279 2013 1403 - 648570 1312 - 670717 CCBCC OPERATIONS LLC Release 59279 2013 1403 - 648571 1312 - 670718 CCBCC OPERATIONS LLC Release 59279 2013 1403 - 648574 1312 - 670736 CCBCC OPERATIONS LLC Release 59279 2013 1310 - 620717 1308 - 647668 VAN PRAET , DUSTIN LORNE Overpayment 11171 2013 1308 - 601256 1305 - 617658 MORROW , KIRBY RAY Overpayment 16341 2013 1310 - 617591 1308 - 644622 MCLAMB , JR , WILLIAM EARL Overpayment 16821 2013 1310 - 629689 1308 - 645810 YOUNG , CHRYSTAL NOELLE Overpayment 10966 Real Personal Property Releases TRANS DATE TIME USER YR BILL # ACCT # TAXPAYER NAME AMOUNT 5 22 2014 10 25 48 AM ghermane 2014 - 200555 53179934 LAMPE & MALPHRUS LBR CO 2,41046 5 22 2014 10 26 55 AM ghermane 2014 - 200556 53179934 LAMPE & MALPHRUS LBR CO 1,20868 5 22 2014 10 32 45 AM ghermane 2014 - 200493 2000139867 CROWN RALEIGH IV LLC 1,39781 5 22 2014 10 33 39 AM ghermane 2014 - 200494 2000139867 CROWN RALEIGH IV LLC 3,66732 5 22 2014 10 34 42 AM ghermane 2014 - 200495 2000139867 CROWN RALEIGH IV LLC 6,80852 5 22 2014 10 35 41 AM ghermane 2014 - 200496 2000139867 CROWN RALEIGH IV LLC 10,94581 5 22 2014 10 36 32 AM ghermane 2014 - 200497 2000139867 CROWN RALEIGH IV LLC 15,92909 5 22 2014 2 50 23 PM cfutch 2013 - 93155 91114910 WALL , KENNETH OLAN 1,00646 5 23 2014 4 17 21 PM cfutch 2013 - 20356 2000167047 COOK , HENRY M 76356 5 23 2014 4 49 25 PM ghermane 2013 - 42933 2000164408 HUDSON , KENT 86856 5 27 2014 2 49 30 PM cfutch 2013 - 86896 2000121076 STROUD , SOLOMON A III 1,29835 5 28 2014 3 28 59 PM ghermane 2013 - 202102 2000174085 LA MICHOACANA GROCERY INC 19800 5 28 2014 3 29 51 PM ghermane 2013 - 202103 2000174085 LA MICHOACANA GROCERY INC 18480 5 28 2014 3 30 50 PM ghermane 2013 - 202104 2000174085 LA MICHOACANA GROCERY INC 16965 5 28 2014 3 31 34 PM ghermane 2013 - 202105 2000174085 LA MICHOACANA GROCERY INC 15660 5 30 2014 12 26 10 PM ghermane 2013 - 101143 2000166375 CASTREJON , ULBALDO 11438 5 30 2014 12 28 53 PM ghermane 2013 - 202106 2000174085 LA MICHOACANA GROCERY INC 14355 6 3 2014 2 16 06 PM ghermane 2013 - 201204 2000172371 ROGERS AUTOMOTIVE 49120 6 3 2014 2 16 38 PM ghermane 2013 - 201203 2000172371 ROGERS AUTOMOTIVE 34247 6 3 2014 2 18 52 PM ghermane 2013 - 201202 2000172371 ROGERS AUTOMOTIVE 31963 6 9 2014 11 04 31 AM cfutch 2013 - 48871 2000049092 JOYNER , BONNIE EARL 12000 Real Personal Property Refunds TRANS DATE TIME USER YR BILL # ACCT # TAXPAYER NAME AMOUNT 5 19 2014 2 21 48 PM LOCKBOX 2011 - 4183 2000030098 BAGLEY , GLENN A 1,01501 5 20 2014 9 02 33 AM blbarbour 2013 - 63970 2000143564 MUNN , ROBERT M JR 89866 5 20 2014 12 36 51 PM jmorrow 2012 - 35217 2000102089 GODWIN , PATRICIA ANN 14806 5 20 2014 12 59 24 PM jmorrow 2006 - 12083 2000103936 BRYANT , WANDA 12487 5 20 2014 1 54 46 PM jmorrow 2013 - 33240 2000070689 GENTRY , PERRY M & 15389 5 22 2014 2 59 46 PM cfutch 2014 - 200611 91114910 WALL , KENNETH OLAN 58038 5 23 2014 4 17 44 PM cfutch 2014 - 200608 2000167047 COOK , HENRY M 38942PagePage pageNumber5136 July 7 , 2014 – 10 00 am Continued 5 27 2014 1 00 47 PM tcronan 2013 - 54137 2000145479 LEE , MICHAEL EARL 17017 5 27 2014 2 50 55 PM cfutch 2014 - 200607 2000121076 STROUD , SOLOMON A III 40562 5 28 2014 12 21 13 PM jmorrow 2013 - 75972 2000090580 RHODES , JODY ALLEN 10014 EVERETT , ROCHELLE YVONNIE 5 29 2014 8 15 28 AM ONLINE 2013 - 29635 29636945 38121 5 29 2014 8 15 28 AM ONLINE 2013 - 84449 2000115435 STANCIL , WILLIAM 40750 5 29 2014 8 15 28 AM ONLINE 2013 - 84457 82234600 STANCIL , WILLIAM THOMAS 16479 6 3 2014 11 22 36 AM astancil 2013 - 22643 22797225 CROSS , ADA HOWELL 10000 6 3 2014 11 26 36 AM astancil 2013 - 42752 2000158116 HOWELL , SHIRLEY MARIE 10000 6 4 2014 2 20 20 PM LOCKBOX 2013 - 41023 2000038377 HOLDER , MARY LOIS 58661 6 9 2014 8 32 47 AM astancil 2013 - 40504 2000015290 HOBBS , RODNEY KEITH 17807 6 9 2014 2 19 55 PM LOCKBOX 2013 - 60454 2000065011 MCLAMB , WILLIAM EARL JR 98636 6 12 2014 11 47 07 AM jmorrow 2013 - 5419 2000047892 BALL , JEANETTE M 10893 North Carolina Vehicle Tax System - Pending Refund Report – May 2014 100 + Name Bill # Transaction # Refund Reason Amount Faucette , Donnie Russell 0020511306 20755296 Over Assessment 22200 Kennedy , Douglas Ray 0015474947 11238830 Adjustment 19866 Erickson , Howard Dwight 0020686320 11238828 Over Assessment 19082 Pernell , Jimmy Fielding 0020519351 10796452 Over Assessment 11313 Mendoza , Maria Broadwell 0020466353 20474508 Situs Error 13889 Worley , Paul Creech 0020416881 11089590 Assess in Err 55682 Low , Stephen Joseph 0020561034 10796478 Exempt Property 16365 June 19 , 2014 This is to certify that , as authorized by the Board of Commissioners on December 11 , 2000 , I have approved the following tax releases and refunds under 100 , as recommended by the County Tax Administrator , Sheila Garner A complete record of this information is on file in the County Finance Office Totals from 5 16 14 to 6 15 14 Tax refunds - Personal Real Property 63098 Tax releases - Personal Real Property 63306 Motor Vehicle releases refunds 4,92772 Recommended by Tax Administrator Sheila Garner Approved by Finance Director J Chad McLamb 3 Public Comments A NC Forest Service Johnston County Forest Ranger Mike Winslow thanked the Board of Commissioners for their support He introduced new Forest Service employee Ashley Pollock to the Board The Board welcomed Ms Pollock to Johnston County 4 Community & Senior Services Executive Director of Community & Senior Services Neal Davis announced that Community & Senior Services has had two wonderful events recently He stated on June 1 , 2014 a grand opening was held for the Harrison Center for Active Aging in Selma and since that opening they have received notice from the State that the Harrison Center is formally recognized as a multi - purpose senior center He stated with that designation comes more funding for the programs Mr Davis introduced and recognized Madison Cauley who is the Community Services Director responsible for the senior center programs at the Harrison Center in Selma , the Clayton Center for Active Aging , as well as the Benson Center for Active Aging Commissioner Ted G Godwin complimented Ms Cauley for the enthusiasm she displays in her job Chairman Jeffrey P Carver recognized Community & Senior Services Board of Directors members George Smith and Bill Wenzel in the audience and thanked them for their service Mr Davis continued his remarks by announcing that for the first time in Johnston County , Community & Senior Services has achieved a designation of “ Senior Center of Excellence ” for the Clayton Center for Active Aging Mr Davis reported the designation is the State’s highest level of certification and is the result of a two year effort by the Clayton Center staff Mr Davis spoke on the process of achieving the certification stating he is very pleased with the staff’s efforts and hard work He noted the Clayton Center has experienced increased growth and the attendance has grown beyond expectations which has created issues with parking and space Mr Davis stated they are looking at other ways to meet the demand and expand their services Mr PagePage pageNumber6137 July 7 , 2014 – 10 00 am Continued Davis introduced the Clayton Center for Active Aging Program Coordinator Selena Royal He thanked Ms Royal and Ms Cauley and stated without their efforts the designation would not have been possible The Board congratulated Community & Senior Services and the Clayton Center for Active Aging for achieving the designation The Board also commended the staff for their hard work and efforts Mr Davis thanked the Board of Commissioners and County Manager Rick Hester for their support He also thanked Commissioner Ted G Godwin who is the Commissioner Representative on the Community & Senior Services Board of Directors for his active participation and interest in their programs 5 Department of Transportation – Request Approval for Relocation of Graves County Attorney David Mills explained the North Carolina Department of Transportation is requesting the Board to adopt a resolution approving the relocation of three graves from the Lula D Driver Heirs Cemetery in Johnston County that are located in the proposed right - of - way of the W - 5107 highway project Mr Mills reported with all grave relocations in North Carolina pursuant to General Statutes , notification must be published in a local newspaper four times He stated the Department of Transportation has confirmed that notice has been published in The Smithfield Herald on June 8 , 15 , 22 , and 29 , 2014 Mr Mills continued the cemetery is family owned and the Department of Transportation has identified and notified the next of kin He stated the three graves are being relocated further back within the same cemetery Upon a question by Commissioner Ted G Godwin , Mr Mills stated he is unsure exactly how old the cemetery is , but he has been assured by the Department of Transportation that the next of kin is aware of the relocation Upon a motion by Commissioner Tony Braswell , seconded by Commissioner Ted G Godwin , and carried unanimously , the Board adopted the following resolution approving the relocation of the three graves from the Lula D Driver Heirs Cemetery Johnston County Board of Commissioners RESOLUTION WHEREAS , the North Carolina Department of Transportation is currently engaged in a highway project designated as Project W - 5107 in Johnston County ; and WHEREAS , the North Carolina Department of Transportation has certified to the Board that there are three graves in the Lula D Driver Heirs Cemetery that are located in the proposed right - of - way of the project and that it is reasonably necessary to disinter , remove , and reinter the remains from the three gravesites to a site to be determined in order to carry out the project ; and WHEREAS , North Carolina General Statute § 65 - 106 allows the Department of Transportation , an agency of the State of North Carolina , to effect the disinterment , removal , and reinterment of graves in compliance with said Section NOW , THEREFORE , BE IT RESOLVED , that the request by the North Carolina Department of Transportation is approved and the Department may effect the disinterment , removal , and reinterment of the three graves in the Lula D Driver Heirs cemetery , provided that the Department gives proper notice and follows the procedures required by NC Gen Stat § 65 - 106 , and so long as the Department complies with the lawful and reasonable instructions of the Johnston County Health Director th Duly resolved this the 7 day of July , 2014 6 Veterans Services Office – Update to the Board Veterans Services Office Director Robert Boyette presented an update to the Board Mr Boyette began his presentation by thanking the Board of Commissioners for their support to the veterans in the County Mr Boyette stated there are a number of events held during the year honoring veterans and the Board of Commissioners always has representation at the events He thanked Commissioner Chad M Stewart for participating in the most recent Memorial Day event Mr Boyette presented the following PowerPoint Presentation to the Board PagePage pageNumber7138 July 7 , 2014 – 10 00 am Continued ? Composition includes One Full time Veteran Service Officer One Full time Administrative Support Officer One Part time Administrative Support Officer ? Annual Budget of ~ 85,000 for Salaries and additional ~ 30,000 for Insurance , retirement , Social security , training , equipment and supplies th ? NC ranks 10 of 52 states and territories in veteran ? Veteran Population in Johnston County population 769,384 within the nation th ? Johnston County ranks 11 of 100 counties in NC in ? Economic Impact veteran population 13,916 Up 132 or 1 from last year ? Johnston County veterans make up 78 of the county ? County Initiatives population ? 2,526 Johnston County Veterans are receiving VA Compensation or Pension ? State Initiatives Impact to Johnston County ? Expenditures to Veterans of Johnston County last year was 675 million dollars 33 million in compensation pension ? Future claims approved Mr Boyette spoke on the initiative to create a Veteran Council Emergency Relief Grant which involves all the 16 service organizations in the County coming together and providing funds for grants to assist veterans who are in crisis and have immediate needs He noted there is long - term assistance available from Federal funding sources ; however , funds for immediate needs are limited Mr Boyette also spoke on the Johnston County Crisis Collaborative which is headed by the Johnston County Mental Health Department , stating he is a member of that group and helps to identify resources within the County to assist veterans Mr Boyette thanked the Commissioners for their assistance with the DAV van noting it has been a big help transporting veterans to the Durham VA and the Raleigh clinic Mr Boyette continued he actively communicates with the Employment Security Commission trying to help veterans find employment and he also spoke on a new Nursing Home Committee composed of approximately 20 veterans that visit other veterans in nursing homes providing assistance where needed ? Johnston County Veteran Council Emergency Relief Grant ? Johnston County Crisis Collaborative ? DAV van transportation ? Employment Assistance ? Veterans Crisis Response TeamPagePage pageNumber8139 July 7 , 2014 – 10 00 am Continued ? Realignment of State Veteran Service Officers ? 3 NC State Veteran Scholarships awarded to children of Johnston County Veterans ? Closing of Garner NC Veteran Service Office ? Two new Community Outpatient Clinics Kernersville and Jacksonville ? New VA Cemetery in Goldsboro in 2015 ? Veterans Court Harnett Co ? State Veteran Nursing Home th ? NC Drivers License now with “ Veteran ” ? Women’s Expo April 17 in Raleigh designation ? Imminent drawdown of US troop level will be the largest since the Clinton Administration ? VA expects the number of VA claims to increase drastically over the next 2 - 3 years ? Johnston Co Veterans office served1800 visitors this year This is the highest number of visitors since 2003 ? 285 Claims were filed last year and 425 were filed this year This is a 49 increase Mr Boyette spoke on the realignment of the State Veteran Service Offices noting that the State Officers are moving into the VA hospitals as well as a State Call Center located in Raleigh He stated there were two Veteran Service Officers in Garner , but that office has closed and since that closure he has seen a large increase in veterans visiting the Johnston County Office Mr Boyette concluded his presentation by speaking on the imminent drawdown of US troops noting in addition to their recent increase in claims , he expects even more veterans will visit the Johnston County Office requesting assistance Commissioner Allen L Mims , Jr asked Mr Boyette if he is receiving any complaints from veterans regarding the wait times that have been reported with veterans trying to get appointments with doctors at the VA hospitals Mr Boyette stated he has received calls regarding the matter , but those calls were mainly from veterans that were curious about the situation or had questions Mr Boyette stated he has spoken with the Fayetteville VA and Durham VA to make sure of what the County needs to be doing to help veterans in a timely manner Mr Boyette stated his office is helping veterans make appointments as well as ensuring they remain enrolled in the system , noting a lot of times veterans can fall out of the system which causes delays Mr Boyette stated from speaking with some of the local veterans , he feels like the issue with wait times is getting better Commissioner Ted G Godwin asked what the reasoning was for closing the Garner office Commissioner Tony Braswell stated funding is the main issue the Garner Office was closed He reported there was a legislated 2 funding reduction mandate which caused the realignment Commissioner Braswell noted the North Carolina Veterans Affairs Commission , which he Chairs , will be meeting at the Kinston Veterans Nursing Home on July 21 , 2014 which will be a good opportunity to visit and tour the facility The Board thanked Mr Boyette for his work in the Veterans Services Office Commissioner Braswell noted he frequently receives compliments from the State Office on Mr Boyette’s work with the veterans PagePage pageNumber9140 July 7 , 2014 – 10 00 am Continued Commissioner Cookie Pope stated she recently met with a client in her office who expressed appreciation for the service they had received from Mr Boyette and his staff Mr Boyette thanked his staff in the Veterans Services Office for their work and support 7 Appointments Upon a motion by Commissioner Allen L Mims , Jr , seconded by Commissioner Cookie Pope , and carried by unanimous vote , the Board made the following appointments A Board of Equalization & Review – Appointed Brenda Langman representing County Commissioner District 7 to fill an unexpired term ending April 30 , 2017 B Nursing Home Adult Care Home Community Advisory Board – Reappointed Elena Marie Dodson for a three year term to expire on June 30 , 2017 and appointed Pete Perrino and Mildred Jackson for one year initial terms to expire on June 30 , 2015 8 Delinquent Tax Collection Report Commissioner Cookie Pope congratulated Tax Administrator Sheila Garner and her staff on Johnston th County ranking 4 in the State with respect to tax collections th Ms Garner confirmed that Johnston County was recently ranked 4 in the State and she thanked the Tax Office staff for their work and support Ms Garner introduced and recognized Assistant Tax Administrator Dennis Woodward and Collection Manager Cathy Futch attending the meeting with her Ms Garner reported on the collection of delinquent taxes for the month of June 2014 She noted that through garnishments and bank attachments , 7,46468 was collected with 19 foreclosure complaints pending As of June 30 , 2014 , the Tax Department has collected 9971 of the real and personal levy for 2013 , and 9618 of the motor vehicle levy Through the NC State Debt Setoff Program , 1,869 accounts have been paid for a total of 209,65051 as of June 30 , 2014 Ms Garner stated the Tag and Tax Together revenue to be received as of June 30 , 2014 is 924,15340 and the year to date total is 8,013,18588 The next foreclosure sale date is scheduled for July 30 , 2014 The 2014 tax bills are scheduled to be mailed on July 30 , 2014 9 Annual Tax Settlement for 2013 and Charge to Collect Taxes for 2014 Tax Administrator Sheila Garner presented the following annual tax settlement as of June 30 , 2014 Total 2013 - 2014 Real Business Personal Tax Levy 98,755,37803 Total 2013 - 2014 Motor Vehicle Tax Levy 6,312,34550 Total 2013 - 2014Tax Levy 105,067,72353 Total 2013 - 2014 Collected 104,544,37069 Collected Real Estate 9971 Collected Motor Vehicles 9618 Overall Collected 995018 9950 Collected Credited Balance Unpaid Real Business Personal 95,557,11306 Discoveries 3,438,92625 Releases - 240,66128 Levy 98,755,37803 Payments 98,472,94436 282,43367 Percent Collected 9971 Up 10 Motor Vehicles 6,364,90416 Discoveries 94,27833 Releases - 146,83699 Levy 6,312,34550Page0141 July 7 , 2014 – 10 00 am Continued Payments 6,071,42633 240,91917 Percent Collected 9618 Up 556 Totals Collected 104,544,37069 Percent Collected 995018 9950 Up 78 A final collections audit will be conducted by an outside auditing firm and included in the county - wide audit for 2013 - 2014 Prior Years Collected 2002 - 2012 Real Personal 370,34536 Motor Vehicles 898,55873 Increase in real business personal property levy 2012 96,053,34149 2013 98,755,37803 Increase 28131 Motor vehicle levy 2012 10,574,56149 2013 6,312,34550 County 2013 8,013,18588 NCDOT 2013 14,325,53138 Total RMV Levy Enforced Collections 2013 - 2014 Garnishments Served 4502 890,73508 Paid 3495 653,53330 Unpaid active 621 168,67743 Terminated 373 65,64667 Released 13 2,87769 Bank Attachments Served 1473 468,60731 Paid 932 264,74668 Unpaid active 136 56,91772 No funds 147 32,48223 Account closed 47 24,29096 Released 6 71277 No Accounts etc 91 12,18856 Protected Funds SS 15 3,15627 Unpaid Partials 99 74,11212 Levy’s 0 Total Collected Debt Setoff Program 1869 209,65051 Field Collections Deputy Collectors 3,424,25196 Total collected by enforcement actions 4,552,18245 or 43326 of levy Excludes dollars collected by foreclosure attorney Interest and fees collected RE PP 322,56147 Interest and fees collected RMV 214,28133 Real Estate Foreclosure Collections Accounts to foreclosure attorney for collection 77 Complaints Filed 58 Complaints Pending 19 Accounts Paid 39 Total Collected by Foreclosure 99,80603Page1142 July 7 , 2014 – 10 00 am Continued Multi - Year taxes Foreclosure Sales Dates Property Sold Property Redeemed 07 31 2013 Sale Dismissed 08 2013 No Sale Scheduled 09 25 2013 1 10 30 2013 Postponed 11 26 2013 1 1 12 2013 No Sale Scheduled 01 2014 No Sale Scheduled 02 26 2014 2 2 03 26 2014 2 04 29 2014 3 05 28 2014 2 1 06 2014 No Sale Scheduled Totals 10 5 Three properties remain in the upset bid period Payment Arrangements We encourage taxpayers to enter into payment arrangements prior to their taxes becoming delinquent The tax th collection’s office accepted 917 payment arrangements totaling approximately 1,000,000 ; as of June 30 the amount left outstanding was 7514 Bankruptcy Bankruptcy Real and Personal - 26,67330 211 New Filings Last year 213 filings - 104,85043 Property Tax Commission Appeals 0 Total Taxes Protected from Enforcement - 26,67330 Unenforceable accounts represent 944 of the Unpaid Balance of Real and Personal Property 26,67330 282,43367 094440 Write Off of Aged Registered Motor Vehicle Accounts Receivable County Only 2007 - 2008 4,084 bills 98,72413 No current year write offs of RMVs Tax Collection Rate Summary as of June 30 , 2014 2004 9735 2010 9863 2005 9817 2011 9861 2006 9833 2012 9868 2007 9835 2013 9872 2008 9858 2014 9950 2009 9867 Year over year levy 2009 Levy 89,442,96049 Collected 88,256,26848 2010 Levy 91,458,61825 Increase 0225356 Collected 90,209,72089Page2143 July 7 , 2014 – 10 00 am Continued 2011 Levy 92,629,50273 Increase 0128023 Collected 91,341,81452 2012 Levy 102,831,63010 Increase 1101392 Revaluation Collected 101,477,43377 2013 Levy 106,627,90298 Increase 0369173 Collected 105,265,15734 2014 Levy 105,067,72353 County Levy 8,013,18588 NCDOT Collected 104,544,37069 County Collected 8,013,18588 NCDOT Total Levy 113,080,90941 Total Collected 112,557,55657 Summary This was the last year of collecting registered motor vehicle taxes in arrears With the implementation of the Tag and Tax program , the Tax Office will no longer have a traditional levy for registered motor vehicles During the 2013 - 2014 fiscal year , the County received a one - time increase in motor vehicle revenue due to the additional four months of collections attributable to switching to the new system Six months were collected in arrears and ten months were collected at the time of registration Additionally , the County received a distribution of 258,600 from the remaining interest money left over from the implementation of the Tag and Tax program Under the Tag and Tax program , the roll of the tax office is to process and approve the billing file , handle all value appeals , exemptions , releases , proration’s and refunds With this new system , we expect the collection rate of registered motor vehicles to be nearly 100 For the 2013 - 2014 fiscal year , I am very pleased to report that we have achieved an increase in our overall collection rate from 9872 to 9950 As of the January 7 , 2014 delinquency date , almost 90 of taxpayers in Johnston County had paid their real and personal property tax and about 83 had paid their registered motor vehicle tax I would like to commend our collection staff who proactively pursued collection of delinquent taxes ; it is through their efforts that the real and personal collection rate increased to 9971 and the registered motor vehicles increased to 9618 I’d also like to thank the taxpayers who pay their taxes in a timely manner and assure them that our office will do everything legally possible to collect from those who do not pay their tax bills According to the Department of State Treasurer , Johnston County maintained the fourth highest in overall collection rate for fiscal year 2012 - 2013 among counties with a population of greater than 100,000 For real and personal property collection , we ranked second in our population group and fourth in the state For registered motor vehicle collections , we ranked fourth for counties in our population range It takes everyone working together towards the same goal of assessing , defending , and collecting taxes on all taxable property to achieve such a remarkable collection rate I’d like to express my gratitude to the Tax Office staff , I am privileged to work with some of the most knowledgeable and experienced staff that are responsible and take pride in their work We are committed to providing excellent customer service while diligently pursuing a collection rate of 100 ; this vast endeavor aids in the lowest possible tax to all taxpayers in Johnston County I would like to thank each of the County Commissioners who have remained steadfast in their support of me and my staff Your dedication to support the mission of collecting taxes in a fair and equitable manner is evident as the overall collection rate has increased from 9735 to 9950 since 2004 Without your continued support this exceptional achievement would not be possible Page3144 July 7 , 2014 – 10 00 am Continued As required by state law , this is a true and accurate settlement pursuant to NCGS 105 - 373 I request the Johnston County Board of County Commissioners accept the settlement and pursuant to NCGS 105 - 321 charge me as Tax Collector with the responsibility for collection of the 2014 FY 2014 - 2015 taxes by all legal means necessary Sheila Garner Johnston County Tax Collector July 7 , 2014 Motion to Accept the 2013 Tax Settlement and Charge to Tax Administrator to Collect 2014 Taxes Commissioner Ted G Godwin moved the Board accept the Annual Tax Settlement for 2013 taxes and issue the following charge to the Tax Administrator for collection of 2014 taxes Commissioner Cookie Pope seconded the motion , which carried by unanimous vote You are hereby authorized , empowered , and commanded to collect the taxes set forth in the tax records filed in the office of the Tax Administrator and in the tax receipts herewith delivered to you , in the amounts and from the taxpayers likewise therein set forth Such taxes are hereby declared to be a first lien upon all real property of the respective taxpayers in Johnston County , and this order shall be a full and sufficient authority to direct , require , and enable you to levy on and sell any real or personal property of such taxpayers , for and on account thereof , in accordance with law Commissioner Cookie Pope stated she was glad that Ms Garner thanked the citizens for paying their th taxes noting without that , Johnston County would not be ranked 4 in the State for tax collections 10 Voting Delegate for the 2014 North Carolina Association of County Commissioners Conference Chairman Jeffrey P Carver appointed Commissioner Tony Braswell as the voting delegate to represent Johnston County for the 2014 North Carolina Association of County Commissioners Conference being held in Buncombe County , North Carolina in August 11 Manager Reports and Comments County Manager Rick Hester thanked the Board for their support during the budget process He also thanked Finance Director Assistant County Manager Chad McLamb and the Finance staff , Tax Administrator Sheila Garner and the Tax Office staff , as well as the Administration staff for their support and help during the budget preparation 12 Board Reports and Comments None There being no further business , Commissioner Cookie Pope moved the Board adjourn Commissioner Tony Braswell seconded the motion , which carried by unanimous vote The meeting adjourned at 10 55 am ____________________________ Jeffrey P Carver , Chairman Paula G Woodard , Clerk to the BoardPage