November 4, 2013 - 10:00 AM - County Board of Commissioners Meeting Minutes

10 680 Meeting of the Johnston County Board of Commissioners November 4 , 2013 10 00 am The Johnston County Board of Commissioners met in regular session Monday , November 4 , 2013 at 10 00 am in the Commissioners Meeting Room , Johnston County Courthouse Annex , Smithfield , North Carolina The following members were present Present Chairman Jeffrey P Carver , Vice Chairman Tony Braswell , Cookie Pope , Allen L Mims , Jr , DeVan Barbour , Ted G Godwin , and Chad M Stewart Absent None Also Present County Manager Rick J Hester , Clerk to the Board Paula G Woodard , Finance Officer and Assistant County Manager J Chad McLamb , County Attorney David F Mills , and Paralegal Deputy Clerk to the Board Dana Cuddington Chairman Jeffrey P Carver called the meeting to order at 10 00 am Commissioner Cookie Pope opened the meeting with a prayer Commissioner Allen L Mims , Jr led those in attendance in the pledge of allegiance to the American flag 1 Approval Discussion of Agenda Upon a motion by Commissioner Allen L Mims , Jr , seconded by Commissioner Cookie Pope , and carried by unanimous vote , the Board approved the agenda as presented 2 Consent Agenda Items Commissioner Cookie Pope noted Consent Agenda Item E – Resolution Supporting a Parks and Recreation Study and stated she wanted to make sure that the resolution was just supporting a study and not creating a recreation department or allocating funding Chairman Jeffrey P Carver stated it is his understanding that the resolution is only supporting a study Commissioner Tony Braswell noted Consent Agenda Item D – Veterans Day Proclamation for 2013 and invited everyone to attend the Veterans Day Celebration to be held at Smithfield - Selma High School on Monday , November 11 , 2013 at 11 00 am Commissioner Pope called to everyone’s attention Consent Agenda Item C – Proclamation for National Farm City Week 2013 and encouraged everyone to be aware of the farming community and what it provides for the County Upon a motion by Commissioner Allen L Mims , Jr , seconded by Commissioner Tony Braswell , and carried by unanimous vote , the Board approved the consent agenda items as follows A Approval of Minutes – October 7 , 2013 10 00 am and 6 00 pm B Department of Transportation – Additions to System The Board concurred with the Department of Transportation’s recommendation to add the following roads to the State Maintained System Rosepace Court SR 2425 Ext and Yourself Lane – Williams Farm Subdivision Phase Two – Pine Level Township C Proclamation – National Farm City Week – November 22 - 28 , 2013 adopted as follows NATIONAL FARM - CITY WEEK PROCLAMATION NOVEMBER 22 - 28 , 2013 WHEREAS , agriculture has always been a cornerstone of Johnston County’s way of life , we acknowledge that dedicated farmers improve our wellbeing by working to ensure a healthy and abundant agriculture supply To succeed in this important enterprise , our farmers rely on essential partnerships with non - rural communities toPage681 November 4 , 2013 – 10 00 am Continued supply , sell , and deliver finished products across the country and around the world During National Farm - City Week , we recognize the importance of this cooperative network to the success of the agriculture industry WHEREAS , farming was America’s first industry and continues today to provide us with many of the necessities of life such as food , clothing , and fuel for our energy needs Agriculture employs a substantial number of workers in Johnston County including farmers , shippers , processors , marketers , retailers , truck drivers , inspectors , and others who annually contribute more than 38 billion in value - added income in Johnston County WHEREAS , we welcome new opportunities for trade , hard work , and successful cooperation between farmers and city workers to continue to play a vital role in our country’s success and be a critical resource for countless people here and around the nation WHEREAS , Farm - City collaborations help maintain and improve our nation’s food and fiber supply and contribute to a better quality of life for countless citizens We commend the many Johnstonians whose hard work and ingenuity reflect the true spirit of America and help to ensure a prosperous future for all WHEREAS , we gather with family and friends around the Thanksgiving table , it is fitting that we count among our blessings the vital farm - city partnerships that have done so much to improve the quality of our lives Rural and non - rural communities working together have made the most of our rich agricultural resources , and they continue to contribute to the health and well being of our people and to the strength of our economy NOW , THEREFORE , we the Commissioners of Johnston County do hereby proclaim November 22 - 28 , 2013 , as Farm - City Week We call upon citizens in rural and city areas to acknowledge and celebrate the achievements of all those who , working together , produce an abundance of agriculture products that strengthen and enrich our community and nation Proclaimed this the 4th day of November , 2013 D Veterans Day Proclamation - 2013 adopted as follows P R O C L A M A T I O N V E T E R A N S D A Y - 2013 WHEREAS , for decades America has paused on the 11th of November , the anniversary of the armistice that concluded World War I , to remember and to honor our veterans of military service in proud and grateful recognition of the hardships and sacrifices by the millions of men and women who have defended our land in war and in peace ; and WHEREAS , the freedoms we enjoy have been purchased and maintained at a high price , as Americans have been willing , throughout our history , to fight and die to preserve their individual rights as guaranteed in the United States Constitution and the Bill of Rights ; and WHEREAS , Americans owe a great debt to all those who have served in defense of this nation throughout the generations ; for their sacrifices , often resulting in permanent injury or death , which have preserved our unique form of government dedicated to human right and respect for the individual , and preserved our freedoms and promise of liberty as an example for oppressed persons of the world ; and WHEREAS , in honor of these dedicated men and women , we pledge our continued defense of our nation so that their sacrifice will stand before the entire world as a tribute to the spirit and determination of a people dedicated to the principle of freedom and democracy NOW , THEREFORE , the Johnston County Board of Commissioners does hereby proclaim November 11 , 2013 , as “ Veterans ’ Day ” in Johnston County , and urge our citizens to commend its observance th Proclaimed this the 4 day of November , 2013 E Resolution Supporting a Parks & Recreation Study adopted as follows RESOLUTION SUPPORTING A JOHNSTON COUNTY PARKS AND RECREATION STUDY WHEREAS , tourism in Johnston County is a 197 million dollar industry and is vital to small business owners along Interstates 95 and 40 and US Highway 70 , such as , hotels , restaurants , shopping , attractions , and transportation services ; and WHEREAS , tourism in Johnston County provides over 4000 jobs and 29 million in payroll in the County and generates over 15 million in state and local taxes ; and WHEREAS , the Johnston County Sports Council and the Johnston County Tourism Authority recognize the potential for sports and recreation to drive additional tourism dollars to the County ; and WHEREAS , the public uses a master plan to learn about parks and recreation facilities and services , understand benefits of services , learn about park development process and understand the decisions the governing body makes ; and WHEREAS , Parks and Recreation Boards use a master plan as a tool to promote parks and recreation in the area , to advocate for priorities from public surveys , to shape policy framework for board business priorities and as a baseline to measure success ; andPage682 November 4 , 2013 – 10 00 am Continued WHEREAS , the governing board uses the plan to direct priorities for parks and recreation services , to guide planning for expected growth , to provide general plan policy guiding land use and public services , to understand the public’s issues and desires and to identify funding gaps and directly meeting them ; and WHEREAS , the community partners use the plan to meet identified gaps in facilities programs , have a policy framework for partnerships with the governing body and compare services to avoid duplication ; and WHEREAS , Parks and Recreation Department staff uses the plan to guide daily decisions based on adopted policy , to plan workload and resource needs , to promote benefits of parks and recreation , to negotiate ways to fill service gaps , to update current park facility inventory , to establish baselines as a measure of success , NOW , THEREFORE , LET IT BE RESOLVED THAT the Johnston County Board of Commissioners supports a Johnston County Parks and Recreation Master Plan and encourages the Johnston County Sports Council to pursue the study for the betterment of the tourism industry in Johnston County th Adopted this the 4 day of November , 2013 F Request to Surplus Truck Per the request of the Johnston County Airport and the Sheriff’s Office , the Board declared the following vehicle surplus and approved for it to be sold at the next surplus auction to be scheduled at a later date 1997 Ford Pickup Truck Vin # 1FTCR14U3VTA71589 Mileage 140,807 G Public Utilities – Call for Public Hearing – Code of Ordinances Amendment The Board scheduled a public hearing for the December 2 , 2013 6 00 pm meeting to allow for public comment on an amendment to the Code of Ordinances as it relates to the Land Development Code Section 14 - 393 – Riparian Buffer Protection H Tax Releases & Refunds – 09 16 2013 – 10 15 2013 Motor Vehicle Release Refund Report Year Bill # Acct # Name Tran Type Paid 2013 1308 - 588804 1305 - 619196 STARLING , CHARLES EDWARD Release 16859 2013 1309 - 607989 1306 - 624882 BLACKMON , MARSHALL GLENN Release 12850 2012 1302 - 515738 1211 - 523996 LANGSTON , EDWARD Overpayment 19998 2013 1309 - 602604 1306 - 633254 PARTIN , JAMIE RENEE Release 18615 2013 1309 - 603625 1306 - 633913 PETTITT , ANDREA KINSEY Release 27997 2013 1308 - 591228 1305 - 606354 HOOD , DENNIS Release 20095 2013 1309 - 607167 1306 - 633351 FLOREK , III , JOSEPH STANLEY Release 42058 2013 1309 - 607166 1306 - 629219 FLOREK , III , JOSEPH S Release 18581 2013 1309 - 603896 1306 - 627363 WARREN , RAEANN AMES Release 15051 2012 1209 - 432549 1206 - 451764 ATKINSON , ROBERT ANTHONY Release 16525 2013 1309 - 606323 1306 - 633956 SELLNHMS , LLC Release 3,67336 2013 1309 - 616193 1306 - 630157 WILSON , LAMONT DARNELL Release 11854 2013 1309 - 608015 1306 - 631741 BRACE , GARY JAMES Release 18649 2013 1309 - 610682 1306 - 633695 MARTIN , BRIANA MARIE Release 12126 2013 1309 - 609502 1306 - 634761 CAPITAL AUTO GLASS LLC Release 32103 2013 1309 - 604211 1306 - 628812 BECKER , WILLIAM MICHAEL Release 14621 2012 1306 - 566173 1303 - 582352 WHITLEY , RAHMANN A Release 29164 2013 1309 - 604315 1306 - 635092 BRIDGE , LAURA ANN Release 20288 2012 1306 - 565504 1303 - 588398 LANDERL , DYLAN Release 18718 2013 1309 - 608235 1306 - 634263 DOYLE , LYSA REJEANNE Release 15716 2012 1306 - 564205 1303 - 587882 JARMAN , WALTER MICHAEL Tag Surrender 10122 2013 1308 - 594024 1305 - 618816 BUNCH , FRANKIE CASPER Overpayment 48634 2013 1309 - 610037 1306 - 634972 OOSTERLINCK , ANABEL SABRINA Release 13106 2013 1307 - 585235 1304 - 598110 DANIELS , HANNAH JULIA WILSON Tag Surrender 12726 2013 1309 - 606308 1306 - 631483 SCHNEIDER , NICHOLAS EDWARD Release 28375 2013 1309 - 606805 1306 - 629301 WILLIAMS , SHIRLEY TURNAGE Release 12486 Page683 November 4 , 2013 – 10 00 am Continued 2012 1304 - 535712 1301 - 557766 HUNT , MICHELLE LEIGH Overpayment 14450 2013 1308 - 593761 1305 - 612619 WANDALL , CHRISTINE MARIE Release 17507 2013 1307 - 578713 1304 - 600549 CANUPP , DENNIS WAYNE Release 19345 2013 1309 - 611776 1306 - 633091 WIGGINS , JR , JAMES CLIFTON Release 16116 2012 1211 - 484103 1208 - 491692 SPRAGINS , CARL WALLACE Overpayment 19670 2013 1309 - 603084 1306 - 621659 FETSKO , KENNETH JOSEPH Release 20152 2013 1308 - 592531 1305 - 615876 TRAMMELL , IAN DOUGLAS Release 16164 2012 1304 - 542398 1301 - 555444 WATSON , CYNTHIA LEVERNE Overpayment 11109 2012 1304 - 542398 1301 - 555444 WATSON , CYNTHIA LEVERNE Void Refund 11109 2012 1304 - 542398 1301 - 555444 WATSON , CYNTHIA LEVERNE Overpayment 11109 2013 1307 - 578820 1304 - 602632 EXUM , KARIE ANN Release 20801 2012 1303 - 529312 1212 - 539754 FAIR , EDWARD RAY Release 34185 2013 1307 - 578366 1304 - 601201 WEAVER , JASON BLAIZE Overpayment 13000 2012 1306 - 568963 1303 - 588255 BECK , JANET APPEL Tag Surrender 13682 2013 1307 - 583720 1304 - 596952 BECK , JANET APPEL Tag Surrender 11808 2013 1309 - 602779 1306 - 632770 ALLEN , RANDY LYNN Release 20733 2013 1309 - 605530 1306 - 627244 LEON , ERNESTO Release 15377 2013 1309 - 615616 1306 - 631199 LIPPMAN , MARK CURTIS Release 15488 2013 1309 - 614386 1306 - 633741 TICHAUER , FRANCIS ANTHONY Release 21505 2013 1307 - 585271 1304 - 596368 DINNSEN , ANN EVANS Tag Surrender 23612 2012 1306 - 568522 1303 - 588980 EVERIDGE , MATTHEW DERRICK Release 53051 2012 1305 - 548280 1302 - 572737 JONES , III , WALTER PAUL Tag Surrender 10055 2012 1304 - 538087 1301 - 552769 BRANTLEY , JAMES WILLIAM Overpayment 12901 2013 1308 - 600690 1305 - 611887 FISHER , ERIK LAURENCE Tag Surrender 10732 2013 1308 - 591894 1305 - 612380 PARMAR , AMRUTLAL NATHUBHAI Overpayment 88400 2013 1309 - 608453 1306 - 620726 HILLIKER , JR , LEONARD ROY Release 13770 2013 1309 - 614018 1306 - 630825 PARRISH , FRANK HERMAN Overpayment 20272 2012 1303 - 525822 1212 - 537352 DAVIS , IRIS WILLIAMS Overpayment 11830 2013 1307 - 578547 1304 - 603775 ALLEN , CYNTHIA LEWIS Release 21783 2013 1309 - 613756 1306 - 627988 LANDERS , STACI ALLISON Release 10257 2013 1309 - 602596 1306 - 632271 PARANA , JAMES CHARLES Tag Surrender 13962 2012 1301 - 501488 1210 - 515913 JEWELL , GARY ANTHONY Overpayment 19122 2012 1305 - 551111 1302 - 571252 GROTH , JEFFREY PAUL Tag Surrender 19511 2013 1309 - 611834 1306 - 633778 A & E WHOLESALE LLC Release 35612 2012 1304 - 542473 1301 - 552816 ALSTON , BOBBY RAY Overpayment 20014 2013 1309 - 603204 1306 - 629612 HINES , JEFFERY DUANE Overpayment 20706 2013 1307 - 586641 1304 - 602318 DEWICK , TIMOTHY JAMES Release 31816 2013 1308 - 601839 1305 - 618161 DUMONT , JR , ROBERT JAMES Tag Surrender 15852 2013 1309 - 613928 1306 - 630685 MOORE , JR , JOHN TIMOTHY Release 11775 2013 1308 - 594024 1305 - 618816 BUNCH , FRANKIE CASPER Overpayment 48634 2012 1305 - 549002 1302 - 567842 R & S REAL ESTATE INVESTMENTS LLC Release 18650 2013 1307 - 577748 1304 - 597473 R & S REAL ESTATE INVESTMENTS LLC Release 10940 2009 0909 - 971709 0906 - 095549 WARREN , RAEANN AMES Release 21942 2010 1009 - 123919 1006 - 126823 WARREN , RAEANN AMES Release 19584 2011 1109 - 277081 1106 - 290849 WARREN , RAEANN AMES Release 16517 2012 1209 - 432310 1206 - 457022 WARREN , RAEANN AMES Release 16190 2012 1212 - 488025 1209 - 503029 BUTTRUM , VIRGIL FRANCIS Overpayment 20008 2013 1309 - 610039 1306 - 627056 OSBORNE , MICHAEL VERNON Release 13407 2013 1309 - 608482 1306 - 628632 HUDSON , COURTNEY RAE Release 17765 2012 1306 - 564271 1303 - 588701 LANGDON , J C Release 32833 2012 1304 - 545054 1301 - 556868 CCBCC OPERATIONS LLC Tag Surrender 31455 2013 1308 - 602162 1305 - 613047 DAIMLER TRUST Tag Surrender 31885 2013 1308 - 588766 1305 - 615555 ROUSE , RICHARD BOYD Tag Surrender 11704 PagePage pageNumber5684 November 4 , 2013 – 10 00 am Continued 2012 1304 - 538616 1301 - 557227 MAGGIO , JOHN PAUL Tag Surrender 22121 2013 1310 - 626209 1308 - 645321 CAPPS , SR , ANTHONY ERIC Release 42777 2013 1310 - 616365 1308 - 644002 BAGLEY , CARLOS SCOTT Release 28485 2013 1309 - 615907 1306 - 631228 INFINITY FIRE PROTECTION LLC Release 11559 2012 1304 - 540866 1301 - 557377 WRIGHT , CHRISTOPHER LEE Overpayment 13361 2013 1310 - 628710 1308 - 650308 TURNAGE , DAVID BAKER Release 33348 2013 1310 - 629218 1308 - 645500 WHITE , MARK STEPHEN Release 14115 2013 1307 - 580641 1304 - 603034 RODRIGUEZ , NATHAN P Release 34443 2013 1310 - 620143 1308 - 649760 PLEASANT , RANDY LEWIS Release 31795 2013 1310 - 622623 1308 - 647553 HONEYCUTT , CHERYL BOYETTE Release 28479 2013 1309 - 603282 1306 - 627049 JOHNSON , ANNETTA BUIE Release 12928 2013 1310 - 617430 1308 - 648253 JOHNSON , KENNETH ELMOND Release 41095 Real Personal Property Releases TRANS DATE TIME USER YR BILL # ACCT # TAXPAYER NAME AMOUNT 9 16 2013 11 24 04 AM sgarner 2013 - 201614 2000080083 LASSITER , DONNIE EARL 1,01173 9 16 2013 11 33 32 AM sgarner 2013 - 201611 2000080083 LASSITER , DONNIE EARL 1,07614 9 16 2013 11 35 02 AM sgarner 2013 - 201612 2000080083 LASSITER , DONNIE EARL 1,07614 9 16 2013 11 36 09 AM sgarner 2013 - 201613 2000080083 LASSITER , DONNIE EARL 66634 9 17 2013 10 21 52 AM ghermane 2013 - 37437 2000027249 HARDEE , TIMOTHY LANE 12379 9 23 2013 8 23 34 AM ghermane 2013 - 41736 2000035343 HOLT , JAY JEFFREY 18017 9 23 2013 5 07 30 PM pgoddard 2013 - 77641 2000091597 ROSE , EDNA 28969 9 24 2013 4 05 21 PM ghermane 2013 - 20016 2000165461 COLLINS , TONZIE K II 23682 9 24 2013 4 33 42 PM ghermane 2013 - 94894 2000113684 WELLS , MARY H PA 20426 9 24 2013 4 38 28 PM ghermane 2013 - 80193 2000099524 SCOTT , HOWARD KEVIN 34849 9 24 2013 4 40 31 PM ghermane 2013 - 99926 99213040 WORLEY , LEAMON WAYNE 14950 9 27 2013 10 47 26 AM ghermane 2013 - 73944 2000139786 PURDY , GREG 25856 9 30 2013 10 04 53 AM sgarner 2013 - 31649 2000071497 FOUR OAKS BANK AND TRUST CO 2,47455 9 30 2013 10 24 23 AM sgarner 2013 - 21834 2000169551 CREECH , HILDA PACE LIFE ESTATE 53522 10 2 2013 2 31 10 PM ghermane 2013 - 3365 2000015001 ARCHIBALD , WANDA J 12623 10 2 2013 3 26 15 PM sgarner 2012 - 34467 32349480 GIBIDES , RONALD 31747 10 2 2013 3 27 02 PM sgarner 2011 - 31976 32349480 GIBIDES , RONALD 31947 10 2 2013 3 31 55 PM ghermane 2012 - 68313 2000135298 ZINZUN , SALOMON TAPIA 28237 10 2 2013 3 37 43 PM ghermane 2013 - 67553 2000135298 ZINZUN , SALOMON TAPIA 28337 10 7 2013 4 26 40 PM sgarner 2013 - 71351 2000166208 PILKINGTON , LARRY 75285 10 7 2013 4 40 57 PM ghermane 2013 - 201721 2000173331 GRAB & GO VENDING SERVICE , LLC 15723 10 8 2013 12 15 49 PM ghermane 2013 - 102236 2000073459 CISCO SYSTEMS CAP CORP 32846 10 8 2013 2 38 21 PM cfutch 2011 - 3011 2000015001 ARCHIBALD , WANDA J 15184 10 9 2013 8 30 24 AM ghermane 2013 - 201660 2000173205 SWINDELLS ENTERPRISES INC 14171 10 9 2013 8 31 35 AM ghermane 2013 - 201661 2000173205 SWINDELLS ENTERPRISES INC 16626 10 9 2013 8 32 41 AM ghermane 2013 - 201662 2000173205 SWINDELLS ENTERPRISES INC 21406 10 9 2013 8 33 31 AM ghermane 2013 - 201663 2000173205 SWINDELLS ENTERPRISES INC 23883 10 9 2013 8 34 47 AM ghermane 2013 - 201664 2000173205 SWINDELLS ENTERPRISES INC 19268 10 9 2013 10 57 28 AM ghermane 2013 - 101616 2000167477 INSIGHT FAMILY & PED EYE CARE 55113 10 9 2013 11 13 28 AM ghermane 2013 - 101616 2000167477 INSIGHT FAMILY & PED EYE CARE - 55113 10 9 2013 11 16 19 AM ghermane 2013 - 101616 2000167477 INSIGHT FAMILY & PED EYE CARE 53500 10 11 2013 3 52 11 PM sgarner 2013 - 56682 2000125941 MACIAS , SALVADOR CARDENAS 47162 10 11 2013 3 54 16 PM sgarner 2013 - 200806 2000149864 ZAVALETA , EVENCIO 29183 10 14 2013 2 51 43 PM sgarner 2013 - 8955 2000158353 BELVIN , MARK JOSEPH 1,39129 Real Personal Property Refunds TRANS DATE TIME USER YR BILL # ACCT # TAXPAYER NAME AMOUNT 9 16 2013 2 30 22 PM Astancil 2013 - 88857 2000168070 FRANCO , SALVADOR CERRITO 49733 9 16 2013 2 31 30 PM Astancil 2013 - 40851 2000162622 HODGES , BRENDA JOYCE 21584 9 16 2013 2 32 30 PM Astancil 2013 - 73947 2000089083 PURDY , JOSEPH JOHN 36970PagePage pageNumber6685 November 4 , 2013 – 10 00 am Continued 9 16 2013 2 33 58 PM Astancil 2013 - 77284 2000106952 RODRIGUEZ , JOSE L 84487 9 16 2013 2 46 27 PM Astancil 2013 - 79379 2000157341 SANTOR , THOMAS F 64844 9 25 2013 3 44 35 PM Jevans 2013 - 32289 2000134001 FUCHS , ROBERT J 2,85104 9 25 2013 4 08 52 PM Jevans 2013 - 34674 2000154148 CITIMORTGAGE INC 2,23025 10 4 2013 12 12 52 PM Jmorrow 2013 - 9334 10047540 BENSON , TERRY P 12179 10 8 2013 1 44 49 PM Blbarbour 2013 - 46544 45840580 JOHNSON , L E 10000 10 8 2013 2 38 42 PM Cfutch 2011 - 3011 2000015001 ARCHIBALD , WANDA J 15601 10 11 2013 2 23 20 PM Astancil 2013 - 20008 2000094592 COLLINS , PATRICIA 60134 North Carolina Vehicle Tax System NCVTS Pending Refund report September 2013 100 + Report Date 10 1 2013 11 02 11 AM Name Bill # Status Refund Create Date Total Reason Change ERIC LAMAR MINTER 0008752562 AUTHORIZED Over 09 27 2013 8240 Assessment 5547 13787 JERRY LEE CARROLL 0008458454 AUTHORIZED Adjustment 09 17 2013 26910 2415 29325 NICHOLAS KEITH WOOD 0008468702 AUTHORIZED Situs error 09 16 2013 000 15692 2478 5231 18445 SANDRA VAUSE WEATHERS 0008744332 AUTHORIZED Situs error 09 26 2013 000 8949 1570 2983 10362 71919 October 23 , 2013 This is to certify that , as authorized by the Board of Commissioners on December 11 , 2000 , I have approved the following tax releases and refunds under 100 , as recommended by the County Tax Administrator , Pat Goddard A complete record of this information is on file in the County Finance Office Totals from 09 16 13 to 10 15 13 Tax refunds - Personal Real Property 25759 Tax releases - Personal Real Property 1,64453 Motor Vehicle releases refunds 8,16191 Recommended by Tax Administrator Pat Goddard Approved by Finance Director J Chad McLamb 3 Public Comments A Citizen Concern – Shooting Near Residences Danny Thompson , 1104 S Pleasant Coats Road , Benson , North Carolina , expressed concerns to the Board regarding shooting in close proximity to residences Mr Thompson informed the Board of a situation in his community where a neighbor’s home was shot Mr Thompson stated he has nothing against people who shoot guns , but because of the closeness of homes today due to the growth in the County , it is becoming a safety issue He asked if the Board could help with the situation Following discussion with Mr Thompson , Commissioner Allen L Mims , Jr noted the County has a firearms ordinance and noise ordinance in place Mr Thompson requested a copy of those ordinances PagePage pageNumber7686 November 4 , 2013 – 10 00 am Continued County Manager Rick Hester stated he would follow up with Mr Thompson on the situation 4 JCATS – Request County Match for Community Transportation Program Grant Funds Neal Davis , Executive Director for Community & Senior Services JCATS , requested the Board to approve a match in the amount of 76,896 for the North Carolina Department of Transportation Community Transportation Program grant for FY 2014 - 2015 The total grant from the DOT is 622,242 and is the major administrative and capital grant with which JCATS operates The grant consists of the following 1 Current Services provided by JCATS 2 Federal State Certifications and Assurances that the system is meeting all regulatory requirements 3 293,376 Administrative expense request - 194,520 JCATS Administrative Staff - 98,856 other required administrative expenses , ie utilities , vehicle insurance , computer support , etc 4 328,866 Capital budget request - 325,320 - 5 replacement vehicles - 3,546 for other capital expenses ie vehicle lettering and logos , anti - virus licenses , etc Mr Davis offered to answer any questions Chairman Jeffrey P Carver stated he recently heard the Capital Area Transit Authority was going to start a park and ride service in Johnston County at the Walmart on NC Hwy 42 and asked Mr Davis if JCATS would be involved in that service Mr Davis stated JCATS is not involved in the new park and ride service the Capital Area Transit Authority will begin offering He explained the service is being created with special funding from the Department of Transportation to be offered during the interstate rebuilding project in Wake County in the hopes to reduce traffic congestion during construction Mr Davis stated he is unsure if the service would continue after construction is complete Commissioner Ted G Godwin commented the park and ride initiative is an opportunity to see how effective the service could be Mr Davis stated it is in their five year plan to monitor local demand and see how JCATS might be able to interface with Triangle Transit and Capital Area Transit going forward Chairman Carver asked Mr Davis to share his information with the Board on the park and ride service Commissioner Cookie Pope moved the Board approve the matching requirement for the NC DOT Community Transportation Program grant for FY 2014 - 2015 for JCATS in the amount of 76,896 Commissioner Ted G Godwin seconded the motion , which carried by unanimous vote 5 Four Oaks EMS – Request Approval for Building Project Rudy Baker , Chairman of the Johnston County EMS Advisory Committee , addressed the Board and stated Four Oaks EMS is requesting the following 1 Obtain concurrence to move forward with establishing a holding company to own and manage all real estate property currently owned by Four Oaks EMS and Four Oaks Fire Department ; 2 Obtain concurrence to move forward with the planning phase to build a new joint EMS Fire facility on the property adjacent to the existing Four Oaks Fire Department This includes concurrence to spend up to 30,000 on preliminary plans , inspections , surveys and related items to develop a proposal to present back to the Commissioners for final approval on facility construction ; and 3 Obtain concurrence to spend up to 30,000 if needed to renovate the existing Four Oaks Fire Department to temporarily house Four Oaks EMS until the new facility is completed Mr Baker asked the Board to consider granting the requests by Four Oaks EMS so they can move forward with their plans PagePage pageNumber8687 November 4 , 2013 – 10 00 am Continued At the inquiry of Commissioner Allen L Mims , Jr , Mr Baker stated the intent of the holding company would be to oversee only the real estate in perpetuity , and would not have anything to do with the daily operations of the EMS Unit or Fire Department Commissioner Chad M Stewart reported the details of the holding company are still being worked out Commissioner Tony Braswell asked the County Attorney if he had been involved in any of the discussions County Attorney David Mills reported he has not been involved as of yet , but he would be glad to review any agreement language Commissioner Mims stated he would like to make sure that if the County were to one day have to assume the operations of Four Oaks EMS , the County would have a place to operate Mr Mills stated he understood the concerns of Commissioner Mims and he would consider them in his review of any documents Tony Capps , Chairman of the Four Oaks EMS Board of Directors , explained their current building is deteriorating and they began the process of evaluating the situation a long time ago He stated they have been working with the Four Oaks Fire Department to explore opportunities Mr Capps reported the proposed holding company would be a seven member board made up of three Four Oaks EMS Board members , three Four Oaks Fire Department members and one nonaffiliated third party to oversee the real estate in the best interest of Four Oaks Mr Capps stated the intent is to work collaboratively to build a structure that will meet the long term needs of Four Oaks EMS and the Four Oaks Fire Department He stressed there is no intent to put the County in a position where the County would not be able to have a place in Four Oaks to house an EMS truck in the future Mr Capps stated they have a vested interest in Four Oaks and were raised to be strict financial stewards of their funding Mr Capps continued they have separated their funds to show how much money they have from donations , fundraisers , billing , etc versus what is allocated from the County He reported the funding from the County is allocated to their payroll and used only for that purpose He asked the Board of Commissioners to approve their requests so they can begin forming the holding company and start discussions with the County Attorney to make sure the County’s position is protected Mr Capps offered to answer any questions by the Board Commissioner Mims stated he believes Four Oaks EMS is doing is a good thing and that having the nonaffiliated third party on the holding company is a great idea because it will provide for a referee when needed Commissioner Ted G Godwin commented the synergy between the Four Oaks Fire Department and Four Oaks EMS is something that is becoming rare and he stated it behooves the County to support that effort for as long as possible Motion 1 by Commissioner Chad M Stewart Commissioner Chad M Stewart moved the Board allow Four Oaks EMS to move forward with establishing a holding company to own and manage all real estate property currently owned by Four Oaks EMS and the Four Oaks Fire Department and to authorize the spending of up to 30,000 on preliminary plans , inspections , surveys and related items to develop a proposal to present back to the Commissioners for final approval on construction of a new joint EMS Fire facility on the property adjacent to the existing Four Oaks Fire Department Commissioner Cookie Pope seconded the motion which carried by unanimous vote Motion 2 by Commissioner Chad M StewartPagePage pageNumber9688 November 4 , 2013 – 10 00 am Continued Commissioner Chad M Stewart moved the Board allow Four Oaks EMS to spend up to 30,000 if needed , to renovate the existing Four Oaks Fire Department to temporarily house Four Oaks EMS until the new joint facility is completed Commissioner Cookie Pope seconded the motion which carried by unanimous vote 6 Public Utilities – East Clayton Industrial Area Infrastructure Improvements Chandra Coats , PE , Director of Public Utilities , explained the County has been working with the Town of Clayton to transmit and treat high strength wastewater from the East Clayton Industrial Area at the Central Johnston County Regional Wastewater Treatment Facility She reported a forty - five day treatability trial completed last spring confirmed that the County’s facility has adequate capacity to accept and treat the additional flow Initially the County’s facility would treat approximately 500,000 gpd of high strength wastewater , but the proposed agreement would allow up to 900,000 gpd Ms Coats stated the following improvements must be completed in order to transmit and treat the high strength wastewater , 1 modifications to the existing Grifols wastewater pump station ; 2 upgrades to the existing Grifols wastewater pump station ; and 3 chemical feed and monitoring improvements at the wastewater treatment plant Ms Coats stated the total project budget is approximately 750,000 and a potential grant may be available from the Economic Development Administration to fund one half of the capital project costs She reported the local matching funding would be by the County under sewer fund 68 , most likely through a private placement loan and the County would be reimbursed through service charges to Clayton Ms Coats asked the Commissioners to designate the County Manager with signature authority to seek Economic Development Administration grant funding if the proposal is acceptable by the Board Upon a question by Commissioner Ted G Godwin , Ms Coats reported the County’s Grant Consultant feels the County stands a good chance of receiving the grant funding Commissioner Allen L Mims , Jr noted he has been to some of the meetings regarding the project and he asked if the Town of Clayton is in agreement Ms Coats confirmed the Town of Clayton is on board with the project and the current draft agreement calls for a four year payback term from Clayton Commissioner Tony Braswell moved the Board designate the County Manager with signature authority to seek Economic Development Administration grant funding for the East Clayton Industrial Area Infrastructure Improvements Project Commissioner Ted G Godwin seconded the motion which carried unanimously 7 Public Utilities – Bid Award – Wilson’s Mills to Cleveland Water Main Division 2 Extension Chandra Coats , PE , Director of Public Utilities , reported the County received bids on October 17 , 2013 for the Wilson’s Mills to Cleveland Water Transmission Main Division 2 Extension project part of the Johnston County USDA Division 2 Project The project consists of approximately 15,400 LF of 16 ” DIP water main along Cleveland Road from Wellons Road to the new 1010 Booster Pump Station just west of Swift Creek Drive to provide supply to the western portion of the County Ms Coats reported the bid advertisement and opening procedures were consistent with statutory requirements to the best of staff’s knowledge with twelve bids received , as follows Bid Bond Addenda Bidder Total Bid Submitted Receipt Noted Park Construction of NC , Inc X X 987,91300 Morrisville , NC Sanford Contractors , Inc X X 1,045,50017 Sanford , NC TA Loving Company Addendum 2 X 1,144,65000 Goldsboro , NC Not Noted Moffat Pipe , Inc X X 1,153,01300 Wake Forest , NC Ralph Hodge Construction X X 1,180,54780 Wilson , NC Devere Construction X X 1,181,91000 Alpena , MI State Utility Contractors , Inc X X 1,187,57600 Monroe , NCPage0689 November 4 , 2013 – 10 00 am Continued Dellinger , Inc X X 1,207,34966 Monroe , NC Sullivan Eastern , NC X X 1,235,90500 Durham , NC Centurion Construction Company , Inc X X 1,305,69195 Raleigh , NC Gaines & Company , Inc X X 1,308,81216 Knightdale , NC The following bid was deemed non - responsive Bidder Bid Bond Addenda Receipt Total Bid Submitted Noted ST Wooten Corporations X X Incomplete Ms Coats reported the low bid was submitted by Park Construction Corporation of Morrisville , NC in the amount of 987,91300 She stated Park Construction is properly licensed and experienced in the type of construction involved and appears to have the financial , labor , and equipment resources required to complete the construction within the stipulated contract completion time The original project budget for the USDA Division 2 Project Wilson’s Mills to Cleveland Water Transmission Main Division 2 was approved by the Board of Commissioners on February 6 , 2012 and included a line item entitled “ Additional Work Extension of 16 ” Water Main along Cleveland Rd to Steel Bridge Rd ” for 822,28200 However , due to project under - runs , approximately 1,175,00000 currently remains in the USDA Division 2 project fund Ms Coats stated the proposed project funding is remaining funds from the USDA Division 2 Project , which was originally funded through a USDA Rural Development revenue bond and Johnston County Ms Coats stated staff recommends award of the Wilson’s Mills to Cleveland Area Water Transmission Main Division 2 Extension project to Park Construction Corporation in the amount of 987,91300 contingent upon concurrence from USDA Rural Development and funding from the existing capital project fund for the Wilsons Mills to Cleveland Division 2 project She offered to answer any questions Commissioner Allen L Mims , Jr asked if all the easements had been acquired for the project Ms Coats responded staff is in the process of finalizing one remaining easement ; otherwise , everything else is in place Commissioner Ted G Godwin moved the Board award the Wilson’s Mills to Cleveland Area Water Transmission Main Division 2 Extension Project to Park Construction Corporation in the amount of 987,91300 contingent upon concurrence from USDA Rural Development with funding from the existing capital project fund for the Wilsons Mills to Cleveland Division 2 project Commissioner Cookie Pope seconded the motion which carried by unanimous vote 8 Budget Revisions At the request of Finance Director Chad McLamb , Commissioner Allen L Mims , Jr moved the Board approve the following budget revisions , seconded by Commissioner Cookie Pope , and carried by unanimous vote Sheriff REQUESTED CHANGE FUND BUDGET CODE LINE ITEM CLASSIFICATION EXPENDITURE INCREASE DECREASE 10 51001700 Vehicles 4,69059 10 51002100 Equipment & Building Lease 20000 10 51003100 Fuels 16027 10 51004300 Special Services 33563 10 51007400 Capital Outlay 7,79996 10 51007414 Capital Outlay – Sheriff 63601 TOTAL NET EXPENDITURES 13,82246 REQUESTED CHANGE FUND BUDGET CODE LINE ITEM CLASSIFICATION REVENUE INCREASE DECREASE Page1690 November 4 , 2013 – 10 00 am Continued 10 510032106 Controlled Substance Tax 63601 10 510032509 Insurance Recovery 12,03775 10 510033099 Miscellaneous Revenue 1,14870 TOTAL NET REVENUE 13,82246 Social Services REQUESTED CHANGE FUND BUDGET CODE LINE ITEM CLASSIFICATION EXPENDITURE INCREASE DECREASE 10 61054500 Contract Services 1,55500 10 61401902 State County Special Assistance 3,91100 10 61401906 State Foster Care – County Share 7500 10 61451906 State Foster Care – State Federal Share 7500 10 61504515 Program Expense 79800 TOTAL NET EXPENDITURES 6,41400 REQUESTED CHANGE FUND BUDGET CODE LINE ITEM CLASSIFICATION REVENUE INCREASE DECREASE 10 610034123 Social Services Administration 6,41400 TOTAL NET REVENUE 6,41400 Special Appropriations REQUESTED CHANGE FUND BUDGET CODE LINE ITEM CLASSIFICATION EXPENDITURE INCREASE DECREASE 10 58556358 JCATS ROAP Grant 316,80700 TOTAL NET EXPENDITURES 316,80700 REQUESTED CHANGE FUND BUDGET CODE LINE ITEM CLASSIFICATION REVENUE INCREASE DECREASE 10 585534177 DOT ROAP Grant 316,80700 TOTAL NET REVENUE 316,80700 9 Appointments Upon a motion by Commissioner Tony Braswell , seconded by Commissioner Ted G Godwin , and carried by unanimous vote , the Board made the following appointments and granted waivers in the length of service policy where needed A Moccasin Creek Service District Board – Reappointed Richard D Braswell representing Rural Area , Donald Parker representing Town of Selma , and Jeff Holt representing Town of Pine Level for two year terms to expire on October 31 , 2015 Mr Braswell was granted a waiver in the length of service policy B Child Fatality Prevention Team – Appointed John Fox representing a parent of a child who died th before their 18 birthday for a three year term to expire on October 31 , 2016 10 Delinquent Tax Collection Report Tax Administrator Pat Goddard reported on the collection of delinquent taxes for the month of October 2013 She noted in addition to garnishments and bank attachments , 12 foreclosure complaints were filed resulting in a collection of 13,81399 She reported that as of October 31 , 2013 , the Tax Department has collected 2490 of the real and personal levy for 2013 , and 6631 of the motor vehicle levy Through the NC State Debt Setoff Program , 46 accounts have been paid for a total of 5,33139 as of October 31 , 2013 The next foreclosure sale date is scheduled for November 26 , 2013 Ms Goddard also reported Tag and Tax Together revenue to be received as of October 31 , 2013 is 648,59221 and the year to date total received is 1,078,26674 Page2691 November 4 , 2013 – 10 00 am Continued Ms Goddard stated the Board of Equalization and Review will meet on November 19 , 2013 to hear personal property appeals and requests to accept late applications 11 Retirement of Tax Administrator Pat Goddard Tax Administrator Pat Goddard announced that she would be retiring effective December 31 , 2013 Ms Goddard stated in her time at Johnston County she has enjoyed working with all the Commissioners , the Administration Staff , and the Johnston County Department Heads along with their staffs Ms Goddard stated she has also enjoyed working with all the citizens in Johnston County and that Johnston County is a great place to work and live Ms Goddard reported during her time with the County , through the Board’s continued support and encouragement , the Tax Office completed two very good revaluations and implemented new software She stated the collections percentage has increased year over year which she credits to the excellent staff in the Tax Office Ms Goddard stated the Board’s leadership for excellent customer service has improved citizens ’ interactions with all County offices and she is proud that the Tax Office staff has followed through with their goals and directives Ms Goddard thanked the Board of Commissioners for the opportunities she has been given at Johnston County and stated she will leave with good memories Ms Goddard stated it has been an honor to serve Chairman Jeffrey P Carver stated on behalf of the entire Board of Commissioners , he sincerely appreciates Ms Goddard’s service to Johnston County Chairman Carver stated the Board is focused on customer service and he believes Ms Goddard has done a good job as well as her staff 12 Manager Reports and Comments A Resolution – Tax Exempt Loan Status for Corinth Holder Fire Department Chairman Jeffrey P Carver requested to abstain from voting on the item and turned the meeting over to Vice Chairman Tony Braswell to lead the discussion , whereupon the Board agreed by consent County Manager Rick Hester reported the Board adopted a resolution granting the Corinth Holder Fire Department tax exempt loan status for the refinancing of their fire station located at 5734 Lake Wendell Road , Zebulon in the amount of 612,13395 at the August 5 , 2013 10 00 am meeting He stated the financing was from First Citizens Bank at an interest rate of 280 over a fourteen year period Mr Hester continued the Fire Department held a public hearing for this refinancing after the Board of Commissioners adopted the resolution granting them tax exempt loan status and First Citizens Bank has requested the Board of Commissioners to adopt another resolution so the date of adoption will be after the fire department’s public hearing date Mr Hester stated the loan amount and terms will remain the same Upon a motion by Commissioner Ted G Godwin , seconded by Commissioner Cookie Pope , and carried by unanimous vote with Chairman Jeffrey P Carver abstaining , the Board adopted the following resolution NOW , THEREFORE , BE IT HEREBY RESOLVED , that the Board of Commissioners of Johnston County , North Carolina , does hereby approve a tax - exempt loan to the Corinth - Holder Volunteer Fire Department , Inc of Johnston County , North Carolina the “ VFD ” , from First Citizens Bank , in a principal amount not to exceed 612,13395 to refinance the existing fire station located at 5734 Lake Wendell Road , Zebulon ; and RESOLVED , FURTHER , that the approval of the loan to the VFD set forth above is given solely for purposes of the public approval requirements for tax - exempt financing applicable to the VFD because of Section 150 e 3 and Section 147 f of the Internal Revenue Code of 1986 , as amended , and such approval does not obligate the County or its Board of Commissioners in any way regarding repayment of the debt Duly certified by the execution hereof and the placement hereon of the seal of said county , th this 4 day of November , 2013 Vice Chairman Tony Braswell turned the meeting back over to Chairman Jeffrey P Carver B Request for Closed Session County Manager Rick Hester requested a closed session for 14331811 a 6 Personnel Page3692 November 4 , 2013 – 10 00 am Continued 13 Board Reports and Comments Commissioner Ted G Godwin stated at the October meeting , he had asked the County Manager to touch base with the Department of Transportation on the railroad crossing at Buffalo Road near the Selma Oil Terminals , noting he had received a citizen complaint regarding the crossing’s condition Commissioner Godwin reported the crossing has now been repaired Commissioner Cookie Pope had also asked the County Manager to make the Department of Transportation aware of a drop off in the road on NC Hwy 42 near the Draft House in Cleveland Mr Hester informed the Board that he sent another message to the DOT last week on the drop off 14 Closed Session – NCGS § 143 - 31811 a 6 Upon a motion by Commissioner Allen L Mims , Jr , seconded by Commissioner Cookie Pope , and carried by unanimous vote , the Board recessed regular session to sit in closed session in accordance with NCGS § 143 - 31811 a 6 Personnel Action was taken in open session Commissioner Tony Braswell moved the Board adjourn closed session and resume regular session Commissioner Ted G Godwin seconded the motion , which carried by unanimous vote Department of Social Services Director Position Upon a motion by Commissioner Allen L Mims , Jr , seconded by Commissioner Ted G Godwin , and carried unanimously , the Board voted to approve the recommendation of the Department of Social Services Board on hiring Tina Corbett as the Department of Social Services Director There being no further business , Commissioner Cookie Pope moved the Board adjourn Commissioner Ted G Godwin seconded the motion , which carried by unanimous vote The meeting adjourned at 11 45 am ____________________________ Jeffrey P Carver , Chairman Paula G Woodard , Clerk to the BoardPage