May 6, 2013 - 10:00 AM - County Board of Commissioners Meeting Minutes

10 391 Meeting of the Johnston County Board of Commissioners May 6 , 2013 10 00 am The Johnston County Board of Commissioners met in regular session Monday , May 6 , 2013 at 10 00 am in the Commissioners Meeting Room , Johnston County Courthouse Annex , Smithfield , North Carolina The following members were present Present Chairman Jeffrey P Carver , Vice Chairman Tony Braswell , Cookie Pope , Allen L Mims , Jr , Ted G Godwin , and Chad M Stewart Absent DeVan Barbour Also Present County Manager Rick J Hester , Clerk to the Board Paula G Woodard , Finance Officer and Assistant County Manager J Chad McLamb , and County Attorney David F Mills Chairman Jeffrey P Carver called the meeting to order at 10 00 am Commissioner Cookie Pope opened the meeting with a prayer Commissioner Chad M Stewart led those in attendance in the pledge of allegiance to the American flag 1 Approval Discussion of Agenda Upon a motion by Commissioner Cookie Pope , seconded by Commissioner Tony Braswell , and carried by unanimous vote , the Board approved the agenda as presented 2 Consent Agenda Items Upon a motion by Commissioner Cookie Pope , seconded by Commissioner Tony Braswell , and carried by unanimous vote , the Board approved the consent agenda items as follows A Approval of Minutes – April 1 , 2013 10 00 am and 6 00 pm B Department of Transportation – Additions to System The Board concurred with the Department of Transportation’s recommendation to add the following roads to the State Maintained System Ellas Lane – Ellas Bend Subdivision – Phase 1 – Clayton Township Millstone Drive SR 1798 ext and Bentley Way – The Creeks at Millstone Subdivision – Phases 1A , 1B and 3 – Wilders Township C Call for Public Hearing – Proposed County Budget for FY 2013 - 2014 The Board scheduled a public hearing for the June 3 , 2013 10 00 am meeting on the proposed budget for FY 2013 - 2014 D Call for Public Hearing – Code of Ordinances Amendment The Board scheduled a public hearing for the June 3 , 2013 6 00 pm meeting to allow public comment on proposed amendments to the Johnston County Code of Ordinances Chapter 14 – Land Development Code as it relates to an Erosion and Sediment Control Ordinance E Resolution – Requesting NCDOT to Pave the Secondary Road Connecting to Powhatan Road and Serving Grifols and Novo Nordisk The Board adopted the following resolution requesting the North Carolina Department of Transportation to pave the secondary road connecting to Powhatan Road and serving Grifols and Novo Nordisk RESOLUTION Requesting the North Carolina Department of Transportation to Pave the Secondary Road Connecting to Powhatan Road and Serving Grifols Therapeutics , Inc and Novo Nordisk Pharmaceutical Industries , Inc Page392 May 6 , 2013 – 10 00 am Continued WHEREAS , the Johnston County Board of Commissioners seeks to foster economic development in an effort to create and maintain employment for the citizens as well as capital investment for the County ; and WHEREAS , Grifols Therapeutics , Inc and Novo Nordisk Pharmaceutical Industries , Inc are located within a major business and employment hub serving the interests of and contributing to the economic vitality of Johnston County ; and WHEREAS , adequate road access and sound maintenance practices are essential parts of the infrastructure necessary to support investment and expansion of the employment base and protect the safety of the motoring public ; and WHEREAS , Grifols and Novo Nordisk continue to make significant investments in their operations in Johnston County and in order to continue with future expansions , the paving of the gravel secondary road connecting to Powhatan Road is vital to ensure a safe and reliable secondary point of access ; and WHEREAS , the North Carolina Department of Transportation promotes the economic wellbeing and safe travel across the State by providing new roadways , improvements to existing roadways , roadway maintenance , and public transportation NOW , THEREFORE , BE IT RESOLVED that the Johnston County Board of Commissioners is requesting the North Carolina Department of Transportation to pave the existing gravel secondary road connecting to Powhatan Road and serving both Grifols Therapeutics , Inc and Novo Nordisk Pharmaceutical Industries , Inc in support of continuing economic vitality of this major employment area and assurance of safe roadway conditions th Adopted this the 6 day of May , 2013 F Proclamation – Emergency Medical Services Week – May 19 – 25 , 2013 The Board adopted the following proclamation declaring the week of May 19 - 25 , 2013 as Emergency Medical Services Week in Johnston County Proclamation Emergency Medical Services Week May 19 - 25 , 2013 WHEREAS , emergency medical services is a vital public service ; and WHEREAS , the members of emergency medical services teams are ready to provide lifesaving care to those in need 24 hours a day , seven days a week ; and WHEREAS , access to quality emergency care dramatically improves the survival and recovery rate of those who experience sudden illness or injury ; and WHEREAS , the emergency medical services system consists of emergency physicians , emergency medical technicians , paramedics , firefighters , educators , administrators , telecommunicators and others ; and WHEREAS , the members of emergency medical services teams , whether career or volunteer , engage in thousands of hours of specialized training and continuing education to enhance their lifesaving skills ; and WHEREAS , it is appropriate to recognize the value and the accomplishments of emergency medical services providers by designating Emergency Medical Services Week ; NOW , THEREFORE BE IT RESOLVED , that the Board of Commissioners of Johnston County , does hereby proclaim May 19 - 25 , 2013 as Emergency Medical Services Week in Johnston County , in recognition of this event Adopted this the 6th day of May , 2013 G 911 - Communications – Extension of Moratorium on Road Name Changes Per the request of Johnston County 911 - Communications , the Board extended the moratorium on road name changes in the County for an additional five years , with the exception of issues where safety is a concern H Tax Releases & Refunds – 03 16 2013 – 04 15 2013 Motor Vehicle Release Refund Report Year Bill # Acct # Name Tran Type Paid 2012 1303 - 530783 1212 - 544108 COUNTY OF JOHNSTON SHERIFFS OFF Release 31606 2012 1207 - 404269 1204 - 433045 HISER , CAROL JOY Overpayment 1,03167 2012 1303 - 531181 1212 - 541180 JOHNSTON - LEE - HARNETT COMMUNITY Release 25015 2012 1302 - 516182 1211 - 533273 TNT TRUCK REPAIR INC Release 32453 2012 1303 - 531711 1212 - 545599 THE LAMPE COMPANY Release 39701 2012 1302 - 515434 1211 - 530747 DOOLITTLE , DEBRA M Release 27993 2012 1303 - 529323 1212 - 540018 GRICE , PEGGY JEAN Release 12218 2012 1212 - 491707 1209 - 502834 GLENN , SHELBY JEAN Overpayment 15547 2012 1207 - 415687 1204 - 433789 BROWN , ERIE VIRGINIA Overpayment 13204 Page393 May 6 , 2013 – 10 00 am Continued 2011 1206 - 392612 1203 - 413907 PATTON , EUGENE RODERICK Overpayment 13646 2012 1302 - 510912 1211 - 532199 ANTOH , MARCUS ADU Release 16851 2012 1303 - 525415 1212 - 539584 UZZLE , JR , JAMES THOMAS Release 23331 2012 1303 - 530423 1212 - 542073 TAYLOR , QUINCY DARNELL Release 19599 2011 1206 - 402392 1203 - 415753 STEWART , RODNEY REGGIS Overpayment 11435 2011 1201 - 341069 1110 - 345560 DOW , WILLIAM MARION Overpayment 11147 2012 1210 - 448311 1207 - 478524 PULLEY , ANDRE DONELLE Tag Surrender 12571 2012 1212 - 497708 1209 - 506588 FORT , MICHAEL DAVID Overpayment 18155 2012 1208 - 417991 1205 - 442071 JOHNSON , MITCHELL LYNN Overpayment 14280 2012 1303 - 524775 1212 - 544992 MORRIS , JIMMY ROBERT Release 23025 2012 1301 - 507411 1210 - 519901 HILL , CHRISTOPHER JOSEPH Overpayment 21536 2012 1303 - 526221 1212 - 543292 PURDY , SHIRLEY RYAN Release 20038 2012 1303 - 530343 1212 - 544863 SCHROEDER , PATRICK SHANE Release 40838 2012 1301 - 501721 1210 - 515148 MABRY , CLEDWARD MALCOLM Overpayment 11168 2012 1302 - 520689 1211 - 521524 HIMMEL , ROBERT EDWARD Release 14168 2012 1303 - 522117 1212 - 545370 GIDDENS , JR , WILLIAM JOSEPH Release 14450 2012 1301 - 500219 1210 - 510666 STACK , DONNELL REGINALD Overpayment 11705 2012 1303 - 527139 1212 - 545601 MILROY , STEVEN L Release 13379 2011 1205 - 385922 1202 - 401158 FREESE , KELLY RENEE Release 16861 2012 1303 - 522116 1212 - 535074 GATES , EDWIN JOHN Overpayment 12710 2012 1211 - 483326 1208 - 491510 FREESE , KELLY RENEE Overpayment 13372 2012 1303 - 531521 1212 - 535094 RADFORD , CHRISTOPHER PHILLIP Release 13090 2012 1303 - 525159 1212 - 539946 SCHNEIDER , NICHOLAS EDWARD Release 12898 2012 1303 - 533206 1211 - 521524 HIMMEL , ROBERT EDWARD Overpayment 12003 2012 1302 - 518985 1211 - 524619 RADFORD , CHARLES LINWOOD Release 41925 2012 1303 - 528937 1212 - 534734 MICRO FIRST BAPTIST CHURCH Release 10773 2011 1205 - 383793 1202 - 395256 FERRIERE , JOSHUA JAMES Release 11379 2012 1208 - 422454 1205 - 448224 BAILEY , JR , WOODY LANE Tag Surrender 25556 2012 1211 - 477743 1208 - 493444 BAILEY , JR , WOODY LANE Tag Surrender 34591 2012 1303 - 524794 1212 - 542586 MWAURA , SAMUEL KANIARU Release 14542 2012 1211 - 483319 1208 - 492133 FOX , THOMAS JOSEPH Overpayment 10410 2012 1210 - 451922 1207 - 474116 HATLEY , MANDY JO Overpayment 23691 2012 1208 - 425827 1205 - 444069 HARTLEY , MEGAN NICOLE Overpayment 13410 2012 1212 - 496496 1209 - 502680 JACOBS , ANGELA CAROL Overpayment 10140 2012 1210 - 456254 1207 - 473590 QUINN , DOUGLAS WILLIAM Overpayment 31840 2012 1208 - 426006 1205 - 443266 SOARD , LISA YVONNE Overpayment 19600 2012 1212 - 491194 1209 - 506502 WARREN , JASON ELI Overpayment 34000 2012 1302 - 521651 1211 - 524240 WELLS , ROXANNE HODGE Overpayment 35800 2012 1303 - 522686 1212 - 544299 GRICE , SHANNON MATTHEW Release 24234 2012 1208 - 426006 1205 - 443266 SOARD , LISA YVONNE Void Refund 19600 2012 1303 - 530127 1212 - 540476 MCCLAIN , JR , JIMMY LEWIS Overpayment 25478 2012 1212 - 492675 1209 - 505454 BURGESS , II , CHARLES W Overpayment 16041 2012 1302 - 519056 1211 - 522408 SAUCEDO , YOLANDA ORTIZ Release 19694 2012 1208 - 420365 1205 - 443063 MONRROY , ZENOBIO MONRROY Tag Surrender 15795 2012 1303 - 528221 1212 - 534059 PENRY , MICHAEL ALLEN Release 14365 2012 1212 - 496921 1209 - 501949 RHODES , STACY MONRETTE Overpayment 10000 2012 1301 - 501765 1210 - 515084 MARVELL , BARBARA JEAN Tag Surrender 17166 2012 1211 - 478991 1208 - 483300 WALKER , STEVEN BRYAN Overpayment 11839 2012 1210 - 445390 1207 - 471414 FINKLESTEIN , CASEY NICOLE Release 13552 2012 1303 - 527891 1212 - 540888 EARLE , EMERSON MICHAEL Release 10106 2012 1303 - 527892 1212 - 542870 EARLE , EMERSON MICHAEL Release 12446 2012 1210 - 453634 1207 - 477313 KILLETTE , DENNIS EDWARD Overpayment 16500 Page394 May 6 , 2013 – 10 00 am Continued 2012 1302 - 516773 1211 - 530679 JOHNSTON , II , DOUGLAS FRANK Overpayment 17035 2012 1207 - 416572 1204 - 431514 SCHOENEWOLF , BARBARA ALICE Overpayment 18677 2012 1209 - 433499 1206 - 459945 HANKS , REGINALD THOMAS Overpayment 17524 2011 1204 - 369527 1201 - 383372 FIELD , SHEILA IRENE Overpayment 11200 2011 1206 - 400078 1203 - 416601 COLE , JR , WELDON Overpayment 13931 2011 1206 - 400955 1203 - 415312 PARADA , MERCEDES YENNY Overpayment 11650 2012 1207 - 414890 1204 - 427506 RICHARDSON , TINA RANAE Overpayment 11858 2012 1208 - 420347 1205 - 442754 MINSCHEW , JAMES WILLIAM Overpayment 11156 2012 1208 - 423354 1205 - 444693 REUTER , RONALD ALLEN Overpayment 26032 2012 1210 - 448909 1207 - 467996 WATKINS , LARRY LEWIS Overpayment 11858 2012 1211 - 474433 1208 - 491646 CHERRY , CHELLIE NEAL Overpayment 13476 2012 1211 - 479145 1208 - 490436 KILPATRICK , COLONEL WILLIAM WESLEY Overpayment 14802 2012 1209 - 438912 1206 - 456909 INGRAM , JOHN MATTHEW Release 15584 2012 1211 - 481275 1208 - 489893 DALE , WENDY SNEAD Overpayment 21488 2012 1303 - 530296 1212 - 545296 RILLEY , NATHAN RAY Release 30567 2012 1302 - 521919 1211 - 532395 SCOTT , BELVIA ANN Tag Surrender 13315 2012 1304 - 544759 1301 - 547303 JOHNSON , CAROLE LYNNAE Release 24376 2012 1304 - 540891 1301 - 557212 CORTES , AGUSTIN Release 30958 2012 1303 - 527372 1212 - 541931 SMITH , MICHAEL JAMES Release 20953 2012 1207 - 414665 1204 - 428888 MOZINGO , TIMOTHY RAY Overpayment 13687 2012 1304 - 539904 1301 - 555016 RICHARDS , KEITH MICHAEL Release 15514 2012 1211 - 483197 1208 - 487581 DEAN , KIMBERLY ANN Overpayment 23297 2012 1207 - 415306 1204 - 427083 BAGGETT , DIANNE HOLT Overpayment 20887 2012 1304 - 540192 1302 - 558510 BREWER , JR , PHILLIP EARL Release 24535 2012 1304 - 540097 1301 - 553145 WOOD , RONNIE BRENT Release 13554 2012 1301 - 500265 1210 - 515561 TART , KENNETH DARREN Overpayment 15137 2012 1212 - 496394 1209 - 503936 GUTIERREZ , IRMA ESPINOZA Release 11948 2012 1209 - 435458 1206 - 456329 BROWN , DANELLE SMITH Release 16166 2012 1304 - 542953 1301 - 556274 HAISLIP , JANIE BAKER Release 13527 2012 1304 - 533798 1301 - 557736 BOGGS , JOHNNIE RANDALL Release 15990 2012 1302 - 516340 1211 - 532793 GC WALKER ASSOCIATES INC Tag Surrender 21930 2012 1301 - 510801 1210 - 515673 THOMPSON , CARMEN RENEE Release 19813 2012 1207 - 405434 1204 - 429772 CARTER , ARNOLD DAVIS Overpayment 10151 2012 1304 - 545276 1301 - 557832 DAVIS , DAVID WAYNE Release 46210 2012 1304 - 545129 1301 - 555680 JOHNSON , DANA KLASS Release 23403 2012 1301 - 505535 1210 - 515852 PRESTON , TOSHIKO MUNDY Release 11441 2012 1304 - 544072 1301 - 554747 NORTHSIDE ENTERPRISES INC Release 10525 2012 1302 - 521810 1211 - 529610 CLASS ACT FLOOR DESIGN Overpayment 39641 2012 1212 - 494553 1209 - 501491 ORMONDS OIL & GAS , INC Release 25008 2012 1304 - 536765 1301 - 547101 THOMPSON , SR , SAMUEL HAROLD Release 41412 2012 1301 - 503726 1210 - 513127 ARTIS , VERONICA RENA Overpayment 13349 2012 1208 - 420356 1205 - 447859 MITCHELL , PAMELA JEAN Overpayment 14384 2012 1303 - 525466 1212 - 541955 WALLACE , NICHOLAS PAUL Release 19110 2012 1209 - 441114 1206 - 449293 STARING , COURTNEY ELIZABETH Overpayment 10933 2012 1304 - 536410 1301 - 552777 REED , CHARLES EDWARD Release 10314 2012 1302 - 520291 1211 - 533601 SELLERS , JERRY LUBY Overpayment 13099 Real Personal Property Releases TRANS DATE TIME USER YR BILL # ACCT # TAXPAYER NAME AMOUNT 3 19 2013 12 07 38 PM ghermane 2010 - 61688 2000143177 MUNOZ , ANTONIO 10708 4 2 2013 9 13 59 AM ghermane 2012 - 201601 2000166048 BURGOS , SANTIAGO JAIME OLVERA 35948 4 2 2013 9 19 34 AM ghermane 2012 - 15621 2000034643 BUSSARD , AARON CHARLES 16876 4 5 2013 11 09 42 AM sgarner 2012 - 92770 2000102417 VIEGAS , EDUARDO 16965PagePage pageNumber5395 May 6 , 2013 – 10 00 am Continued 4 5 2013 4 52 59 PM ghermane 2012 - 28528 2000101077 DUTTON , JOHN 35593 4 8 2013 4 27 12 PM cfutch 2012 - 92769 2000102417 VIEGAS , EDUARDO 16965 4 9 2013 5 00 05 PM ghermane 2012 - 65245 2000150358 N N E PHARMAPLAN INC 22665 4 10 2013 2 50 34 PM ghermane 2012 - 26696 25233610 DEWITT , SAMUEL H 18212 4 10 2013 3 16 15 PM ghermane 2012 - 30593 2000158569 EVANS , NATHAN INC 19895 Real Personal Property Refunds TRANS DATE TIME USER YR BILL # ACCT # TAXPAYER NAME AMOUNT 3 18 2013 2 58 32 PM LOCKBOX 2012 - 97986 2000162029 TYLER , CHARLES PHILLIP 74128 3 18 2013 4 15 45 PM cfutch 2012 - 97986 2000162029 TYLER , CHARLES PHILLIP 67863 3 19 2013 11 50 07 AM tgreen 2012 - 63418 61281085 MONROE , JOHN T 35210 3 19 2013 2 27 09 PM blbarbour 2012 - 80643 2000060824 SEAWARD , KEVIN E & 69800 3 28 2013 2 22 36 PM tgreen 2012 - 44452 2000051996 INGRAM , CHARLES DEMORRIS SR 19434 3 28 2013 2 27 11 PM jmorrow 2012 - 49831 2000049092 JOYNER , BONNIE EARL 10397 4 2 2013 8 38 24 AM tgreen 2012 - 61935 2000157801 MEEKS , SUETTE BAREFOOT 12400 4 2 2013 11 13 15 AM tgreen 2012 - 49831 2000049092 JOYNER , BONNIE EARL 12400 4 2 2013 12 37 32 PM blbarbour 2012 - 63194 2000006457 MITCHENER , MAXINE B & OTHERS 14683 4 8 2013 4 27 46 PM cfutch 2012 - 92769 2000102417 VIEGAS , EDUARDO 16965 4 9 2013 8 52 45 AM blbarbour 2012 - 94918 2000147357 WEEKS , CURT N 40376 4 11 2013 3 14 53 PM acreech 2012 - 81430 2000122476 SHIRLEY , DIANNE 96092 4 15 2013 2 06 47 PM LOCKBOX 2012 - 97988 2000162029 TYLER , CHARLES PHILLIP 33864 April 17 , 2013 This is to certify that , as authorized by the Board of Commissioners on December 11 , 2000 , I have approved the following tax releases and refunds under 100 , as recommended by the County Tax Administrator , Pat Goddard A complete record of this information is on file in the County Finance Office Totals from 3 16 13 to 4 15 13 Tax refunds - Personal Real Property 56433 Tax releases - Personal Real Property 1,18595 Motor Vehicle releases refunds 6,31275 Recommended by Tax Administrator Pat Goddard Approved by Finance Director J Chad McLamb 3 Public Comments A Tax Revaluation Concerns from Dale Thompson Dale Thompson , 4542 Stevens Sausage Road , Smithfield , North Carolina , addressed the Board regarding his ongoing tax value appeal over property that contains a cell tower as well as his concerns over the 2011 Tax Revaluation Mr Thompson requested to receive copies of the income survey for rental properties that the County used for the 2011 Tax Revaluation County Attorney David Mills explained that some of the information on the income survey requested by Mr Thompson is considered confidential and not subject to public disclosure ; however , he would look into the request and release any information allowed under the statutes to Mr Thompson Mr Thompson stated he would welcome a meeting with any of the Commissioners to discuss his concerns in more detail 4 Juvenile Crime Prevention Council – Proposed Budget for FY 2013 - 2014 Steve Strickland , Vice Chairman of the Juvenile Crime Prevention Council JCPC , presented to the Board the Council’s proposed budget for FY 2013 – 2014 and requested its approval The State’s allocation for FY 2013 – 2014 is anticipated to be 251,231 , and the JCPC is requesting 39,000 from the County for the upcoming year Mr Strickland reviewed with the Board the proposed funding amounts for each of the programs that receive JCPC support Mr Strickland spoke on one new initiative that began receiving funds from the JCPC last fiscal year , known as the “ Preparing to Soar Teen Court ” program Mr Strickland stated the program is an alternative form of prosecution for teens where teens are judged by a jury of their peers Mr Strickland offered to answer any questions by the Board Commissioner Ted G Godwin stated the funding amounts have stayed the same for the past few years and he asked if the JCPC is seeing an increase or decline in the number of youths it serves PagePage pageNumber6396 May 6 , 2013 – 10 00 am Continued Mr Strickland responded the JCPC’s workload remains steady for most of the programs while the cost of providing services has increased Chairman Jeffrey P Carver asked if the “ Preparing to Soar Teen Court ” program is working well Mr Strickland stated he has received many positive comments from his colleagues as well as some of the teens that have been judged through the program Attorney James Carter spoke on the “ Preparing to Soar Teen Court ” program in more detail Mr Carter stated the concept of teen court has been around the State of North Carolina for some time He explained the teens selected to be judged in the program versus the regular juvenile justice system are those that have committed a misdemeanor and are considered one - time offenders Mr Carter noted the youths are judged by their peers and often times receive harsher punishments than what would have been handed down by a District Court Judge He stated many of the youths often return to teen court as a volunteer Mr Carter stated he feels the teens learn more from the experience Commissioner Allen L Mims , Jr asked about punishments and enforcement with the teen court program Mr Carter stated one of the usual punishments for a typical misdemeanor offense is that the youth must serve as a juror in the teen court program for a certain number of times He noted some of the punishments include the offender paying restitution for personal property damages , writing essays and apology letters , and community service time Mr Carter stated the program has had youths who have refused to comply with their sanctions and at that point , those youths are sent back to regular juvenile court Mr Strickland noted the “ Preparing to Soar Teen Court ” program also receives funding from the Governor’s Crime Prevention Grant Upon a motion by Commissioner Tony Braswell , seconded by Commissioner Ted G Godwin , and carried by unanimous vote , the Board approved the Juvenile Crime Prevention Council’s proposed budget for FY 2013 - 2014 ; and further approved the 39,000 County allocation request , pending the final adoption of the County budget for FY 2013 - 2014 5 Johnston County Schools – Update on Capital Improvement Needs Johnston County Schools Superintendent Dr Ed Croom addressed the Board He introduced Johnston County Schools Chief Operations Officer Patrick Jacobs and Johnston County Schools Chief Business Officer Robin Little Dr Croom took a moment to compliment the Johnston County Emergency Services staff and the Johnston County Sheriff’s Office personnel Dr Croom reported Johnston County Schools recently had the opportunity to work with the Emergency Services and Sheriff’s Office staff on a drill at Corinth Holder High School and he stated Johnston County Schools is proud to have such a good working relationship with the agencies Dr Croom asked Mr Jacobs to review with the Commissioners the needs of Johnston County Schools and the associated projected costs He stated Johnston County Schools has reviewed their data and made an honest effort to reduce their numbers He noted Johnston County Schools still has in excess of 140 mobile units on school properties housing students each day Johnston County Schools Chief Operations Officer Patrick Jacobs reviewed with the Board an “ Out - of - Capacity Worksheet ” on next page and noted the data is used by Johnston County Schools to determine current and future needs for building schools He stated the estimates are predictions provided by the Operations Research and Education Laboratory OREd that have been very accurate over the last ten to fifteen years At the inquiry of Chairman Jeffrey P Carver , Mr Jacobs clarified that the capacity at River Dell Elementary School is 856 and not 586 as it is listed He noted River Dell’s enrollment was 818 on the twentieth day of school and already the campus has nine mobile units on the property PagePage pageNumber7397 May 6 , 2013 – 10 00 am ContinuedPagePage pageNumber8398 May 6 , 2013 – 10 00 am Continued Mr Jacobs explained that OREd uses the capacity estimates to create circle charts which are predictions , based on growth , as to where future schools should be constructed and when Mr Jacobs reviewed the following circle chart with the Board He noted that based on the projected numbers , a new middle school is needed in the North Johnston area as well as the Cleveland McGee’s Crossroads area Mr Jacobs also stated new elementary schools are needed to alleviate growth in the western Clayton area and the Four Oaks area PagePage pageNumber9399 May 6 , 2013 – 10 00 am Continued Mr Jacobs reviewed the following priorities for FY 2013 - 2014 and FY 2016 - 2017 He noted land purchases must be made first in order to move forward with building new schools to alleviate congestion in the Micro - Pine Level Glendale areas , the Four Oaks area , and the McGee’s Crossroads Cleveland area as well as reduce the need for mobile units Mr Jacobs stated funding for Technology is also needed because the State is eliminating all of the textbook money necessitating the need to move towards electronic learning applications Mr Jacobs spoke on the aging technology systems and stated upgrades to the infrastructure are greatly needed Priority I 2013 - 14 Priority II 2016 - 17 Land Purchase NJMS 750,000 Land Purchase FO Area 750,000 New NJMS 18,500,000 New ES Four Oaks Area 17,600,000 Convert NJMS to Elem Sch 3,200,000 Land Purchase SW Clay 750,000 Build out RDE to 886 3,200,000 New ES SW Clay Area 17,600,000 Land Purchase New MS 750,000 Build out FOMS 4,200,000 New MS Clev McGees Area 18,500,000 Build out Benson E 3,200,000 Technology 3,000,000 Technology 3,000,000 Operations 2,000,000 Operations 2,000,000 HS Area Renovations HS Area Renovations NJHS 534,000 NJHS 543,000 SSS 549,000 SSS 419,000 SJHS 748,000 SJHS 668,000 CHS 894,000 CHS 1,166,000 WJHS 1,000,000 WJHS 917,000 PHS 4,000,000 PHS 419,000 TOTAL 57,625,000 53,232,000 The Board discussed the out - of - capacity worksheet and the priorities with Mr Jacobs Mr Jacobs spoke on the priorities for high school renovations and noted that Princeton High School needs 4 million for a new gymnasium He stated presently , the existing Princeton High School gym is not a regulation sized gym and it is shared with the middle school The Board also discussed land prices for new school sites with Mr Jacobs Mr Jacobs concluded his presentation by reviewing the following additional future needs with the Board after Priorities I and II have been addressed JCS Future Needs Archer Lodge Middle School – Capacity 886 Projected # ’ s 982 Mobile Units 14 Corinth Holders HS - Capacity 1200 Projected # ’ s 1435 M U Requested 8 Polenta Elementary School – Capacity 886 Projected # ’ s 1058 Mobile Units 12 The Board thanked Johnston County Schools for the information 6 Johnston Community College – Update on Capital Improvement Needs Johnston Community College President Dr David Johnson addressed the Board Dr Johnson echoed previous comments by Johnston County Schools Superintendent Dr Ed Croom on the good working relationship with Johnston County Emergency Services and the Sheriff’s Office and noted the College is pleased to work with those agencies on keeping the personnel trained and ready Page0400 May 6 , 2013 – 10 00 am Continued Dr Johnson reported in 2009 , 2010 , and 2011 , Johnston Community College experienced a 26 increase in enrollment growth He stated even though the College has reported a slight decline in enrollment in the last two years , their enrollment and technical programs continue to be at capacity He stated the College is doing all they can to expand their technical programs to help people get back to work and stay employed Dr Johnson reviewed the following list of priorities with the Board He noted the Smith Property acquisition would allow the College to implement the Master Plan as designed Dr Johnson pointed out the appraisal price of the property has increased from 755,000 in January 2009 to 1,450,000 Dr Johnson stated the College feels if they choose not to purchase the property , it could be sold by the Smith Family to another entity which would impact the College’s Master Plan Dr Johnson also pointed out the needed renovations to the Tart Building , noting the Tart Building is used most by the public and is in need of major renovations He spoke on the condition of the roof as well as the need to bring the building into ADA compliance JCC Bond Priorities Property Acquisition 1,450,000 1345 ± acres known as Smith Property 807 ± acres adjacent to JCC Arboretum with Market Street frontage 538 ± acres at corner of College Road and Martin Luther King Blvd January 2013 appraised value 1,435,000 • Completes property acquisition for implementation of Master Plan as approved by JCC Trustees in October 2008 and completes the campuses contiguous land space plan for future expansion Large part of 2008 Master Plan becomes obsolete without Smith Property acquisition • Provide space for additional buildings , parking and campus enhancements as conceived in 2008 Master Plan • Provide for redirection of all traffic on campus and relocation of main entrance - way to complement Town of Smithfield Crossing Project • Price of property has increased by 90 from 755,000 as appraised in January 2009 Planning 500,000 • Engage architect to develop plans and programs for construction and renovations listed herein Last Master plan was completed in 2008 Priorities have changed since 2008 requiring additional planning support Costs of construction , technology and property have increased exponentially since 2008 Campus renovations 2,000,000 st century campus including but not limited to Projects as needed to support a 21 • Safety and Security Issues keypad lock installation , emergency lights & door panic hardware • Parking lot drive way repair and construction • Sidewalk repair construction • Roof repairs replacements • Maintenance Building construction • HVAC System replacements Tart Building Renovation 7,500,000 est • Full Auditorium renovation to include Seating , Lighting , Sound , Acoustics , Stage , HVAC • Lobby renovation to bring facilities into ADA compliance and accommodate growing use by JCC and community citizens • Up - fit of Old Library for use as a simulation lab for all Health Sciences programs of the college – Would allow nursing program to increase enrollment by 18 - 20 students per year Provides an opportunity to work with Johnston Heath affiliate , UNC Health Care Phase 1a of Student Services Complex Academic Enrichment Services Bookstore 4,000,000 of 54m project currently “ shovel - ready ” • Current bookstore is inadequate space technology to support growth in enrollment and expanding student needs • Would provide opportunity to enhance the college’s ability to enter into agreement with major bookstore company in support of college and community needs • Vacated space would provide for additional large classroom lab TOTAL BOND REQUEST 15,500,000 Dr Johnson stated the College has additional needs beyond the above list ; however , they have tried to select a portion of all the needs they have Dr Johnson asked the Board to consider their needs for the upcoming bond referendum Page1401 May 6 , 2013 – 10 00 am Continued Commissioner Ted G Godwin asked if any assistance is available at the North Carolina State University level perhaps in the Architecture Department that could help with some of the planning needs Dr Johnson responded the College must have specific types of certifications for their construction projects , but he would look into Commissioner Godwin’s suggestion Chairman Jeffrey P Carver asked about the 2008 Master Plan and if it still fit the needs of the College Dr Johnson stated the College would use some of the planning money to update the Master Plan He stated the Master Plan still works but it is contingent on the purchase of the Smith Property He noted the College has completed the Health Sciences Building and Learning Resource Center which was a part of the Master Plan Commissioner Cookie Pope asked about the arboretum and the greenhouses , noting she had received a call from a concerned citizen that the arboretum would be closed Dr Johnson responded the College has no plans to close the arboretum He noted the greenhouses located at the back of the College Campus are funded and operated through Mental Health so the College has no control over them and it is his understanding that they are up for consideration due to lack of funding from Mental Health He clarified that the College is not planning to close the greenhouse that is located at the arboretum site Commissioner Allen L Mims , Jr asked Dr Johnson about seeking private funding sources and donations Dr Johnson explained that the Community College System as a whole is late to the game of fundraising ; however , he stated part of his emphasis as President is to be out in the community to determine the level of private funding sources to help the College achieve its goals He noted they have already received approximately 300,000 in private funds to be used for the Tart Building auditorium renovations and they are working to solicit support for the purchase of the Smith Property Commissioner Pope complimented Johnston Community College on their assistance to Johnston Health recently with technology education needs 7 Davenport – Potential Refunding Opportunities for Public Utilities Debt Kyle Laux of Davenport & Company , the County’s financial consultant , addressed the Board and presented scenarios for refinancing a portion of the Public Utilities debt He stated the refinancing should save the County significantly on interest and final maturity Mr Laux stated there are approximately 60 outstanding loans and Davenport has identified a portion of those loans where the interest rates are above what is currently available Mr Laux began the presentation with a background as well as goals and objectives of a refinancing , as follows Background • Davenport & Company LLC “ Davenport ” , with the assistance of Johnston County the “ County ” Staff , has identified a potential opportunity for the County and 15 of its Water Districts • The County’s Water Districts have 34 Rural Development Loans the “ Water District Loans ” that carry interest rates between 4125 and 500 These interest rates are above what is currently available in today’s Bond Market • The County has three outstanding Water Bonds the “ County Water Bonds ; ” together with the Water District Loans , the “ Refinancing Candidates ” that carry interest rates between 425 and 475 These County Water Bonds are also potential refinancing candidates along with the Water District Loans • The Refinancing Candidates have the following characteristics in the aggregate o Number of Loans 37 o Principal Outstanding 69,223,392 o Average Interest Rate 446 o Aggregate Final Maturity FY 2052Page2402 May 6 , 2013 – 10 00 am Continued Goals and Objectives • Take advantage of the currently low interest rate environment and refinance existing debt for savings purposes • Identify possible refinancing options that may limit reduce the need for substantial rate increases in the near - future • Maximize economies of scale by using a single bond issuance to refinance multiple utility loans for savings at one time Mr Laux reviewed with the Board the following Market Update and noted that interest rates are currently very low and Davenport feels that now is the time to lock in on the low rates , saving the County significantly Market Update Mr Laux presented three refinancing scenarios to the Board He stated no decision is needed today on a specific scenario ; however , Davenport would ask the Board to allow staff to move forward with due diligence on the scenarios He commented that any of the three scenarios would provide significant savings over the life of the loans Refinancing Scenarios Analyzed • While no decisions need to be made today regarding a refinancing approach , Davenport has developed three potential refinancing scenarios , which are laid out below All scenarios are subject to change and are subject to approval by the North Carolina Local Government Commission the “ LGC ” Scenario A Level Savings o 30 Year Refinancing o Aggregate final maturity decreased 9 fiscal years ie from 2052 to 2043 o Approximately level debt service savings over the 30 years of the refinancing with additional debt service savings achieved by shortening the aggregate final maturity Scenario B Structured Savings o 30 Year Refinancing o Aggregate final maturity decreased by 9 fiscal years ie from 2052 to 2043 o Allow for greater up - front savings to minimize the near - term need for rate increases while still shortening the final maturity and lowering the overall interest cost Page3403 May 6 , 2013 – 10 00 am Continued Scenario C Maximize Shortened Final Maturity o 26 Year Refinancing o Aggregate final maturity decreased by 13 fiscal years ie from 2052 to 2039 o Shorten the loans as much as possible without increasing annual , aggregate debt service payments SCENARIO A LEVEL SAVINGS – SUMMARY OF POTENTIAL RESULTS Summary of Bonds Refunded Average Par Final 1 1 Call Date Call Price Fund Interest Rate Refunded Maturity Water Water District Funds 4463 69,223,392 7 30 2013 100 - 101 FY 2052 Summary of Refunding Results Present Percent Net All - In True Final 2 2 Gross Savings Value Savings Fund PV Savings Interest Cost Maturity Water Water District Funds 14,169,109 6,819,903 985 3730 FY 2043 Debt Service Comparison Fiscal Prior Refunding Total 2 2 Debt Service Savings Year Debt Service 2014 4,408,480 4,200,255 208,225 2015 4,401,168 4 , 201,875 199,293 2016 4,390,778 4 , 181,275 209,503 2017 4,381,349 4 , 174,925 206,424 2018 4,374,249 4 , 182,375 191,874 2019 4,363,775 4 , 173,175 190,600 2020 4,354,963 4 , 145,975 208,988 2021 4,347,131 4 , 142,175 204,956 2022 4,336,618 4 , 130,775 205,843 2023 4,324,410 4 , 111,975 212,435 2024 4,150,957 3 , 955,975 194,982 2025 4,151,325 3 , 949,975 201,350 2026 4,146,958 3 , 954,725 192,233 2027 4,146,440 3 , 944,525 201,915 2028 4,136,952 3 , 946,525 190,427 2029 4,121,765 3 , 940,125 181,640 2030 4,113,986 3 , 910,525 203,461 2031 4,104,123 3 , 933,525 170,598 2032 4,091,125 3 , 919,850 171,275 2033 4,074,463 3 , 886,900 187,563 2034 4,042,673 3 , 855,350 187,323 2035 4,004,830 3 , 824,975 179,855 2036 3,869,581 3 , 705,550 164,031 2037 3,813,161 3 , 640,900 172,261 2038 3,752,740 3 , 573,550 179,190 2039 3,694,403 3 , 523,500 170,903 2040 3,188,982 3 , 084,850 104,132 2041 2,677,501 2 , 554,925 122,576 2042 2,639,126 2 , 508,450 130,676 2043 2,307,486 2 , 194,500 112,986 2044 2,275,021 - 2,275,021 2045 1,648,548 - 1,648,548 2046 1,624,582 - 1,624,582 2047 1,491,237 - 1,491,237 2048 1,076,911 - 1,076,911 2049 5 20,449 - 520,449 2050 49,901 - 4 9,901 2051 12,545 - 1 2,545 2052 12,401 - 1 2,401 Total 127,623,088 113,453,980 14,169,109Page4404 May 6 , 2013 – 10 00 am Continued SCENARIO B STRUCTURED SAVINGS – SUMMARY OF POTENTIAL RESULTS Summary of Bonds Refunded Average Par Final 1 1 Call Date Call Price Fund Interest Rate Refunded Maturity Water Water District Funds 4463 69,223,392 7 30 2013 100 - 101 FY 2052 Summary of Refunding Results Present Percent Net All - In True Final 2 2 Gross Savings Value Savings Fund PV Savings Interest Cost Maturity Water Water District Funds 12,589,362 6,549,039 946 3741 FY 2043 Debt Service Comparison Fiscal Prior Refunding Total 2 2 Debt Service Savings Year Debt Service 2014 4,408,480 3,402,976 1,005,504 2015 4,401,168 3 , 393,650 1,007,518 2016 4,390,778 3 , 383,850 1,006,928 2017 4,381,349 4 , 353,750 2 7,599 2018 4,374,249 4 , 348,950 2 5,299 2019 4,363,775 4 , 337,800 2 5,975 2020 4,354,963 4 , 323,000 3 1,963 2021 4,347,131 4 , 316,000 3 1,131 2022 4,336,618 4 , 306,400 3 0,218 2023 4,324,410 4 , 299,200 2 5,210 2024 4,150,957 4 , 124,200 2 6,757 2025 4,151,325 4 , 113,950 3 7,375 2026 4,146,958 4 , 114,450 3 2,508 2027 4,146,440 4 , 120,850 2 5,590 2028 4,136,952 4 , 108,650 2 8,302 2029 4,121,765 4 , 093,450 2 8,315 2030 4,113,986 4 , 085,250 2 8,736 2031 4,104,123 4 , 073,650 3 0,473 2032 4,091,125 4 , 056,150 3 4,975 2033 4,074,463 4 , 039,375 3 5,088 2034 4,042,673 4 , 003,100 3 9,573 2035 4,004,830 3 , 968,000 3 6,830 2036 3,869,581 3 , 838,850 3 0,731 2037 3,813,161 3 , 774,700 3 8,461 2038 3,752,740 3 , 712,625 4 0,115 2039 3,694,403 3 , 657,400 3 7,003 2040 3,188,982 3 , 158,575 3 0,407 2041 2,677,501 2 , 640,950 3 6,551 2042 2,639,126 2 , 611,100 2 8,026 2043 2,307,486 2 , 272,875 3 4,611 2044 2,275,021 - 2,275,021 2045 1,648,548 - 1,648,548 2046 1,624,582 - 1,624,582 2047 1,491,237 - 1,491,237 2048 1,076,911 - 1,076,911 2049 5 20,449 - 520,449 2050 49,901 - 4 9,901 2051 12,545 - 1 2,545 2052 12,401 - 1 2,401 Total 127,623,088 115,033,726 12,589,362Page5405 May 6 , 2013 – 10 00 am Continued SCENARIO C MAXIMIZE SHORTENED FINAL MATURITY – SUMMARY OF POTENTIAL RESULTS Summary of Bonds Refunded Average Par Final 1 1 Call Date Call Price Fund Interest Rate Refunded Maturity Water Water District Funds 4463 69,223,392 7 30 2013 100 - 101 FY 2052 Summary of Refunding Results Present Percent Net All - In True Final 2 2 Gross Savings Value Savings Fund PV Savings Interest Cost Maturity Water Water District Funds 20,168,584 8,357,151 1207 3612 FY 2039 Debt Service Comparison Fiscal Prior Refunding Total 2 2 Debt Service Savings Year Debt Service 2014 4,408,480 4,386,329 22,150 2015 4,401,168 4 , 374,700 2 6,468 2016 4,390,778 4 , 362,500 2 8,278 2017 4,381,349 4 , 354,100 2 7,249 2018 4,374,249 4 , 349,350 2 4,899 2019 4,363,775 4 , 333,100 3 0,675 2020 4,354,963 4 , 331,500 2 3,463 2021 4,347,131 4 , 321,900 2 5,231 2022 4,336,618 4 , 319,500 1 7,118 2023 4,324,410 4 , 298,900 2 5,510 2024 4,150,957 4 , 125,700 2 5,257 2025 4,151,325 4 , 124,700 2 6,625 2026 4,146,958 4 , 123,450 2 3,508 2027 4,146,440 4 , 120,050 2 6,390 2028 4,136,952 4 , 113,050 2 3,902 2029 4,121,765 4 , 097,450 2 4,315 2030 4,113,986 4 , 088,450 2 5,536 2031 4,104,123 4 , 075,650 2 8,473 2032 4,091,125 4 , 065,100 2 6,025 2033 4,074,463 4 , 054,375 2 0,088 2034 4,042,673 4 , 018,250 2 4,423 2035 4,004,830 3 , 982,625 2 2,205 2036 3,869,581 3 , 847,275 2 2,306 2037 3,813,161 3 , 786,475 2 6,686 2038 3,752,740 3 , 726,850 2 5,890 2039 3,694,403 3 , 673,175 2 1,228 2040 3,188,982 - 3,188,982 2041 2,677,501 - 2,677,501 2042 2,639,126 - 2,639,126 2043 2,307,486 - 2,307,486 2044 2,275,021 - 2,275,021 2045 1,648,548 - 1,648,548 2046 1,624,582 - 1,624,582 2047 1,491,237 - 1,491,237 2048 1,076,911 - 1,076,911 2049 5 20,449 - 520,449 2050 49,901 - 4 9,901 2051 12,545 - 1 2,545 2052 12,401 - 1 2,401 Total 127,623,088 107,454,504 20,168,584Page6406 May 6 , 2013 – 10 00 am Continued Mr Laux provided the Board with the following overview of the refinancing structure and explained how the process works USDA Refinancing Structure USDA Loan Payoffs 1 Bondholders purchase limited obligation bonds issued by Johnston County 2 Johnston County purchases refunding bonds issued by each of the Districts 3 Each of the Districts uses the proceeds to pay off the current loans with USDA Debt Service Payments 1 Each of the Districts pays the debt service on the refunding bonds to Johnston County 2 Johnston County pays the debt service on the limited obligation bonds to the bondholders Notes • If a district does not pay , the County has either the general obligation refunding bonds and the Districts ’ ad valorem taxing power or the collateral backing the non - general obligation loans as security • Limited obligation bonds are appropriation - backed , and require the County Board to budget for the debt service annually USDA Refinancing Flow of Funds Mr Laux concluded the presentation by reviewing the next steps in the process if the Board chooses to move forward with exploring the refinancing opportunities He stated if the Board chooses to move forward , final action would be brought back to the Commissioners in July He offered to answer any questions Next Steps 1 County Board directs Davenport and staff to contact the Local Government Commission “ LGC ” to schedule a pre - application meeting 2 Davenport and County staff to coordinate the Refunding Bond Working Group including Bond Counsel , Bond Underwriters , Underwriter’s Counsel , Bond Trustee , Escrow Agent and Verification Agent Page7407 May 6 , 2013 – 10 00 am Continued 3 Working Group develops a detailed financing schedule and related task list 4 Refunding transaction unfolds over an approximate 90 - day period Commissioner Ted G Godwin asked what the refinancing would do to the County’s ability to sell bonds in the future Mr Laux stated the refinancing should not affect future bond sales because the rating agencies consider the Public Utilities System as self - supporting At the inquiry of Commissioner Allen L Mims , Jr , Mr Laux stated USDA - Rural Development is in favor of the refinancing because it allows them to get their money back so they can then use it to fund other projects in other areas County Manager Rick Hester stated by shortening the life of the debt , it will help the County in the long term when the time comes to borrow money for the future water plant Chairman Jeffrey P Carver stated it is in the County’s best interest for the citizens to pursue the refinancing opportunities considering the significant savings to be achieved Commissioner Tony Braswell commented that the refinancing would strengthen the Public Utilities Enterprise Fund Commissioner Cookie Pope moved the Board approve for staff to proceed with due diligence for refunding a portion of the Public Utilities outstanding debt Commissioner Allen L Mims , Jr seconded the motion which carried by unanimous vote 8 North Carolina Forest Service – Presentation and Overview of Services Johnston County Ranger Mike Winslow presented an overview of the North Carolina Forest Service as well as an update on activities in 2012 , as follows Page8408 May 6 , 2013 – 10 00 am ContinuedPage9409 May 6 , 2013 – 10 00 am Continued At the inquiry of Commissioner Tony Braswell , Mr Winslow stated he and his staff does travel to other areas in - state and out - of - state to provide assistance , but they always leave sufficient staff in place in the County especially during times of high fire danger The Board thanked Mr Winslow for the update 9 Emergency Services – EMS System Update Johnston County EMS Division Chief Josh Holloman presented the annual EMS System update to the Board Mr Holloman thanked the Board for adopting the EMS Week Proclamation along with the Consent Agenda Items Mr Holloman reviewed the following slides with the Board He noted the call volume continues to increase each year Upon a question by Commissioner Ted G Godwin , Mr Holloman stated the growth in the population does contribute to the increase in the call volume as well as the fact that there are more assisted living facilities being constructed Mr Holloman spoke on the fire department code blue response as one of the Administrative Accomplishments in 2012 He explained that EMS recognizes cardiac arrest as being the most serious emergency call ; therefore , staff began working on a program with the fire departments so that all 24 fire departments can respond to a cardiac arrest call and not just the departments that are certified First Responder Units He stated the initiative is a huge accomplishment and staff has worked to make sure each fire department has trained personnel to assist on cardiac arrest calls Mr Holloman also highlighted the accomplishment of EMS Supervisors being trained in Crisis Intervention and noted Johnston County EMS is only the second EMS System in the State to offer the training to the Paramedic Supervisors He stated the training is beneficial when dealing with patients suffering from mental illness Page0410 May 6 , 2013 – 10 00 am Continued Mr Holloman spoke on the cardiac arrest statistics He explained it was not long ago that no one survived cardiac arrest Mr Holloman continued that the Johnston County EMS System made many protocol changes from 2010 to 2011 which increased the number of survivors Mr Holloman stated the EMS System has continued to change and improve the protocols for responding to cardiac arrests which has increased the survival numbers even more in 2012 Mr Holloman stated they are proud of the increase in the survival numbers and he noted the County’s survival rate for cardiac arrest calls is approximately 15 while the national average is somewhere between 6 and 10 Mr Holloman stated they wish the number could be even higher and they will continue to work on the protocols to improve the cardiac arrest outcomes Mr Holloman reported for the instances where the patient cannot be saved , the Johnston County EMS System implements the Family Care Program where the paramedics are trained to work with the family Commissioner Chad M Stewart stated he has personally witnessed the efforts of the EMS System on a cardiac arrest call and he commended their efforts Mr Holloman continued the presentation and reviewed plans for the future He noted under the guidance and assistance of EMS Medical Director Dr Hartman , the Johnston County EMS System will make decisions by continuing evidence based medicine Mr Holloman thanked the Board of Commissioners for theirPage1411 May 6 , 2013 – 10 00 am Continued continued support and resources He spoke on the Cadet Program and stated the program will begin taking applications very soon Mr Holloman concluded the presentation and invited the Commissioners to attend the EMS Open House on May 19 , 2013 from 2 00 pm until 4 00 pm at the Clayton Main Station He also invited the Commissioners to attend the EMS Banquet which will be held on May 22 , 2013 at Johnston Community College Rudy Baker , Johnston County EMS Advisory Committee Chairman , stated he is proud to be the current Chairman of the EMS Advisory Committee Mr Baker praised the EMS staff for their work and protocol changes to improve the EMS System especially during cardiac arrest calls 10 Budget Revisions Finance Director Chad McLamb requested the Board to approve the budget revisions listed in the agenda packet and offered to answer any questions Commissioner Allen L Mims , Jr moved the Board approve the following budget amendments , seconded by Commissioner Ted G Godwin , and carried by unanimous vote Sheriff REQUESTED CHANGE FUND BUDGET CODE LINE ITEM CLASSIFICATION EXPENDITURE INCREASE DECREASE 10 51001100 Telephones 1,67400 10 51001700 Vehicles 7,32227 10 51002100 Equipment & Building Lease 1,20000 10 51003100 Fuels 13729 10 51004300 Special Services 47310 10 51007414 Capital Outlay – Sheriff 3,75780 10 51007418 Capital Outlay – Drug Seizure 3,81416Page2412 May 6 , 2013 – 10 00 am Continued TOTAL NET EXPENDITURES 18,37862 REQUESTED CHANGE FUND BUDGET CODE LINE ITEM CLASSIFICATION REVENUE INCREASE DECREASE 10 510032106 Controlled Substance Tax 3,75780 10 510032509 Insurance Recovery 7,15484 10 510033099 Miscellaneous Revenue 3,65182 10 510035160 Federal Equitable Sharing 3,81416 TOTAL NET REVENUE 18,37862 Social Services REQUESTED CHANGE FUND BUDGET CODE LINE ITEM CLASSIFICATION EXPENDITURE INCREASE DECREASE 10 61101917 LIEAP 99500 10 61204516 In Home Aides 7000 10 61054500 Contract Services 60300 10 61003200 Office Supplies 21800 10 61504515 Program Expense 1,03300 10 61005305 Dues & Subscriptions 13000 10 61003330 Dept Supplies 58600 10 61001100 Telephone 1700 10 61001900 General Assistance 11000 10 61101909 Crisis 19200 10 61401902 State County Special Assistance 62000 10 61401905 IV - E Foster Care 10200 10 61451905 IV - E Foster Care 47900 TOTAL NET EXPENDITURES 5,15500 REQUESTED CHANGE FUND BUDGET CODE LINE ITEM CLASSIFICATION REVENUE INCREASE DECREASE 10 610034123 Social Services Administration 5,15500 TOTAL NET REVENUE 5,15500 REQUESTED CHANGE FUND BUDGET CODE LINE ITEM CLASSIFICATION EXPENDITURE INCREASE DECREASE 10 61054500 Contract Services 200,00000 TOTAL NET EXPENDITURES 200,00000 REQUESTED CHANGE FUND BUDGET CODE LINE ITEM CLASSIFICATION REVENUE INCREASE DECREASE 10 61401902 Medicaid Transportation 200,00000 TOTAL NET REVENUE 200,00000 11 Appointments Upon a motion by Commissioner Allen L Mims , Jr , seconded by Commissioner Tony Braswell , and carried by unanimous vote , the Board appointed Jeff Holland to the Selma Fire Protection District Commission for a two year term to expire on April 30 , 2015 12 Delinquent Tax Collection Report Tax Administrator Pat Goddard reported on the collection of delinquent taxes for the month of April 2013 She noted in addition to garnishments and bank attachments , seven foreclosure complaints were filed resulting in a collection of 42,09236 As of April 30 , 2013 , the Tax Department has collected 9882 of the real and personal levy for 2012 , and 8473 of the motor vehicle levy Through the NC State Debt Setoff Program , 815 accounts have been paid for a total of 84,05914 as of April 30 , 2013 The next foreclosure sale date is scheduled for May 29 , 2013 Page3413 May 6 , 2013 – 10 00 am Continued Ms Goddard reported the foreclosure attorney’s office has completed all foreclosure accounts for 2011 that were turned over with the exception of two unknown properties She noted foreclosure letters under the County Attorney’s signature will be mailed this week for 2012 accounts Ms Goddard stated the Board of Equalization and Review will meet on May 16 , 21 , and 23 , 2013 to hear real estate appeals 13 Request to Write Off Uncollected Registered Motor Tax Bills Tax Administrator Pat Goddard explained that the Tax Office is in the process of a data conversion and in that conversion , the Tax Office evaluated the registered motor vehicle aged accounts for the oldest five years FY 2002 – 2003 to FY 2006 – 2007 and compared the outstanding collections versus the actual payments received Ms Goddard noted the amount actually collected for those aged accounts is very little and she requested the Board to write off the oldest five years of uncollected registered motor vehicle tax bills pursuant to NCGS 105 - 373 h Ms Goddard also asked the Board , going forward during the annual settlement each year to drop the oldest year so that after five years all the aged motor vehicle tax bills under the old system will be written off Upon a motion by Commissioner Tony Braswell , seconded by Commissioner Allen L Mims , Jr and carried by unanimous vote , the Board approved the Tax Department’s request to write off the oldest five years of uncollected registered motor vehicle tax bills , pursuant to NCGS 105 - 373 h effective July 1 , 2013 as part of the Annual Settlement 14 Manager Reports and Comments County Manager Rick Hester stated the Public Utilities Department has submitted a revised draft 20 - Year Capital Improvements Plan for the Board’s review and consideration and staff would be providing those revised copies to the Commissioners 15 Board Reports and Comments Chairman Jeffrey P Carver reminded everyone that the Board would be having lunch with Johnston County Soil and Water Conservation at the Agricultural Building Chairman Carver also reported that he along with County Manager Rick Hester recently met with a delegation of the Mayors from Johnston County Chairman Carver stated the meeting went well and they discussed a number of issues relating to Economic Development for the County and he anticipates more discussions in the future There being no further business , Commissioner Cookie Pope moved the Board adjourn Commissioner Allen L Mims , Jr seconded the motion , which carried by unanimous vote The meeting adjourned at 12 20 pm ____________________________ Jeffrey P Carver , Chairman Paula G Woodard , Clerk to the BoardPage