August 6, 2012 - 10:00 AM - County Board of Commissioners Meeting Minutes

10 27 Meeting of the Johnston County Board of Commissioners August 6 , 2012 10 00 am The Johnston County Board of Commissioners met in regular session Monday , August 6 , 2012 at 10 00 am in the Commissioners Meeting Room , Johnston County Courthouse Annex , Smithfield , North Carolina The following members were present Present Chairman Allen L Mims , Jr , Vice Chairman Jeffrey P Carver , Cookie Pope , Wade M Stewart , DeVan Barbour , and Tony Braswell Absent Commissioner W Ray Woodall Also Present County Manager Rick J Hester , Clerk to the Board Paula G Woodard , Finance Officer J Chad McLamb , and County Attorney David F Mills Chairman Allen L Mims , Jr called the meeting to order at 10 00 am Commissioner Cookie Pope opened the meeting with a prayer Commissioner Tony Braswell led those in attendance in the pledge of allegiance to the American flag 1 Approval Discussion of Agenda Upon a motion by Commissioner Tony Braswell , seconded by Commissioner Jeffrey P Carver , and carried by unanimous vote , the Board approved the agenda as presented 2 Consent Agenda Items Upon a motion by Commissioner Cookie Pope , seconded by Commissioner DeVan Barbour , and carried by unanimous vote , the Board approved the consent agenda items as follows A Approval of Minutes – July 2 , 2012 10 00 am and 6 00 pm B Criminal Justice Partnership Advisory Board Dissolution The Board dissolved the Johnston County Criminal Justice Partnership Advisory Board , per staff’s request , due to changes in legislation the Justice Reinvestment Act of 2011 , that eliminated the need for the local boards C Town of Benson – Appointment to Planning Board Per a request by the Town of Benson , the Board appointed Malcolm Bennett of 336 Massengill Farm Road , Benson , to the Benson Planning Board representing the ETJ area of the Town D Town of Wilson’s Mills – Appointment to Planning Board Per a request by the Town of Wilson’s Mills , the Board reappointed Marvin H Dodd of 891 Gordon Road , to the Wilson’s Mills Planning Board representing the ETJ area of the Town E Tax Releases & Refunds – 6 16 2012 – 7 15 2012 Motor Vehicle Release Refund Report Year Bill # Acct # Name Tran Type Paid 2011 1206 - 395535 1203 - 411452 RICHARDSON , III , VERTIS RAY Release 21621 2011 1206 - 388773 1203 - 413106 ALLEN , MICHAEL JOSEPH Release 13096 2011 1206 - 391453 1203 - 408984 FETTER , RICHARD LEE Release 10875 2011 1206 - 397538 1203 - 405248 ODWYER , ROBINSON GENE Release 15224 2011 1112 - 324199 1109 - 335289 STRICKLAND , KENNETH DARRELL Release 14361 2011 1203 - 357629 1112 - 372151 WHITLEY , RAHMANN AMEER Release 11466 2011 1206 - 398383 1203 - 414061 WOODARD , JAMES EDGAR Release 17816 2011 1205 - 383152 1202 - 401750 TEDDER , MARVIN GREGORY Release 17596 Page28 August 6 , 2012 – 10 00 am Continued 2011 1206 - 401261 1203 - 414445 STASER , DONALD GLEN Release 21033 2011 1206 - 395194 1203 - 417942 LARNER , JR , THOMAS AQUINAS Release 10329 2011 1206 - 395195 1203 - 418749 LARNER , JR , THOMAS AQUINAS Release 20029 2011 1112 - 327707 1109 - 327505 PEARCE , GREGORY EUGENE Overpayment 13817 2011 1206 - 395075 1203 - 413571 HICKS , EMILY MARIE Release 10342 2011 1206 - 396962 1203 - 412433 RHODES , SUZANNE WILLIAMS Release 26137 2011 1206 - 395606 1203 - 416348 SCOTT , STEPHANIE KRISTINE Release 17530 2011 1206 - 402298 1203 - 418101 PENNINGTON , BRIAN KELLY Release 12005 2011 1205 - 375989 1202 - 390818 COOK , MICHAEL ALLEN Release 15136 2011 1112 - 319777 1109 - 339146 HALL , WILLIAM EDMUND Overpayment 27631 2011 1205 - 384910 1202 - 401855 MEUCCI , NICHOLAS THOMAS Release 17557 2011 1204 - 373423 1201 - 384538 POLLARD , ORACE MILTON Tag Surrender 12482 2011 1206 - 395157 1203 - 416129 JOYNER , ANTHONY LAMAR Release 23588 2011 1204 - 363959 1201 - 383347 DENNING , WILLIAM EVERETT Release 12980 2011 1204 - 363960 1201 - 386012 DENNING , WILLIAM EVERETT Release 13832 2011 1206 - 395170 1203 - 416490 KING , KEVIN JAMES Release 11824 2011 1107 - 256878 1104 - 266054 HYUNDAI LEASE TITLING TRUST Tag Surrender 15881 2011 1206 - 393023 1203 - 415397 SLATER , CHRISTOPHER MICHAEL Release 30045 2011 1201 - 336324 1110 - 343077 BOONE , REBECCA DIXON Overpayment 20292 2011 1205 - 388475 1202 - 402211 STACEY , MARY ANN Release 17766 2011 1201 - 335709 1110 - 342394 DOUGLAS , LORETTA CATHERINE Overpayment 12725 2011 1111 - 312114 1108 - 315335 BREWER , BENJIE CHRISTOPHER Overpayment 10638 2010 1103 - 203830 1012 - 208655 HUNTER , ANGELA FAY Release 26719 2011 1206 - 395774 1203 - 416838 VAUGHN , BARRY GLEN Release 12945 2011 1206 - 397963 1203 - 412737 BAR , MATTHEW WILLIAM Release 36234 2010 1105 - 220896 1102 - 232362 CARSON , MICHAEL JOSEPH Overpayment 31079 2011 1206 - 401321 1203 - 418571 THE SALVATION ARMY Release 27689 2011 1205 - 386900 1202 - 396315 STS Release 25903 2011 1204 - 370066 1201 - 383470 WEST , REBECCA PRICE Overpayment 12523 2011 1201 - 336324 1110 - 343077 BOONE , REBECCA DIXON Void Refund 20292 2009 0912 - 020043 0909 - 011581 BOONE , REBECCA DIXON Overpayment 26130 2011 1203 - 352216 1112 - 372688 CRUME , JEAN SURLES Overpayment 21493 2011 1201 - 330272 1110 - 351537 BLACKMON , LISA WOOD Overpayment 12500 2011 1111 - 307588 1108 - 324393 WOODARD , BEVERLY ANN Overpayment 18554 2011 1201 - 332897 1110 - 348851 RICKETTS , KELLY GRAY SMITH Overpayment 21534 2011 1202 - 346513 1111 - 355265 TISCH , KATHLEEN JANE Overpayment 14074 2011 1203 - 357203 1112 - 373236 LONESKY , DONNA THORNE Overpayment 15000 2011 1206 - 403152 1203 - 403259 WESTBROOK , ROBERT CLAYTON Release 14616 2011 1206 - 390523 1203 - 403779 WEST , TERRY GLENN Release 27753 2011 1204 - 373155 1201 - 387520 LEONARD , LARRY FREDERICK Tag Surrender 28562 2011 1203 - 362605 1112 - 372067 SIEMENS FINANCIAL SERVICES INC Release 42861 2011 1206 - 394396 1203 - 405330 SHILLING , RICHARD LEE Release 20500 2011 1202 - 351935 1111 - 362062 UNITY PRESBYTERIAN CHURCH Overpayment 11344 2011 1206 - 395244 1203 - 414009 MAJOROS , KENNETH BRANDON Release 19584 2011 1206 - 391499 1203 - 415505 FRANKLIN , BARBARA JOYCE Release 15090 2011 1107 - 259042 1104 - 256673 JOHNSON , JR , EDWARD MARION Overpayment 16597 2011 1205 - 385965 1202 - 390374 GIBBS , SARAH FRANCES Release 11398 2011 1206 - 396141 1203 - 418384 BUNN COMMUNICATIONS INC Release 61156 2011 1203 - 358577 1112 - 370502 BENEFIELD , BENJAMIN ALLEN Release 21051 2011 1107 - 251519 1104 - 262865 NELSON , PAUL EDWARD Overpayment 45580 2011 1204 - 367244 1201 - 388431 BRADLEY , LINWOOD WAYNE Tag Surrender 11381 Page29 August 6 , 2012 – 10 00 am Continued 2011 1202 - 343925 1111 - 362142 MARSHALL , PAULA YVETTE Overpayment 26094 2011 1202 - 343329 1111 - 360027 FINCH , THEODORE GLENN Overpayment 12774 2011 1206 - 393954 1203 - 418622 JOHNSON , SCOTT SHERRILL Release 14892 2011 1202 - 346468 1111 - 361526 STEWART , DAVID PATRICK Overpayment 35440 2011 1205 - 387005 1202 - 402582 WALKER , SHIRLEY ALLEN Release 36828 Real Personal Property Releases TRANS DATE TIME USER YR BILL # ACCT # TAXPAYER NAME AMOUNT 7 3 2012 04 37 00 PM cfutch 2011 - 102628 2000089851 V F S FINANCING , INC + 69048 7 6 2012 12 23 43 PM cfutch 2010 - 84734 2000063170 TART , DOUGLAS 1,03217 7 9 2012 02 44 46 PM cfutch 2011 - 16758 2000154716 CCS REALTY CO 18,35372 7 9 2012 03 11 50 PM cfutch 2011 - 80077 2000005986 SMITHFIELD - SELMA CHMBR OF COM 1,03370 Real Personal Property Refunds TRANS DATE TIME USER YR BILL # ACCT # TAXPAYER NAME AMOUNT 6 18 2012 02 56 43 PM LOCKBOX 2011 - 102803 2000158502 LEES AUTO PARTS SALES & SVC 13572 6 30 2012 10 02 52 AM tgreen 2011 - 55433 2000140301 MARSHALL , LOUIS EDWARD 17256 7 2 2012 03 24 44 PM LOCKBOX 2011 - 79116 2000153328 SMITH LANDING LLC 1,43168 7 3 2012 12 02 23 PM kgalindo 2011 - 61917 2000090118 MUNDY , JOSEPH SCOTT 30225 7 3 2012 04 37 09 PM cfutch 2011 - 102628 2000089851 V F S FINANCING , INC + 69048 7 9 2012 02 45 04 PM cfutch 2011 - 16758 2000154716 CCS REALTY CO 18,35372 7 9 2012 03 18 09 PM cfutch 2011 - 80077 2000005986 SMITHFIELD - SELMA CHMBR OF COM 1,03370 July 20 , 2012 This is to certify that , as authorized by the Board of Commissioners on December 11 , 2000 , I have approved the following tax releases and refunds under 100 , as recommended by the County Tax Administrator , Pat Goddard A complete record of this information is on file in the County Finance Office Totals from 6 16 12 to 7 15 12 Tax refunds - Personal Real Property 8394 Tax releases - Personal Real Property 77470 Motor Vehicle releases refunds 5,18455 Recommended by Tax Administrator Pat Goddard Approved by Finance Director J Chad McLamb 3 Public Comments The Board welcomed Paul D Eldridge who is a Boy Scout with Troop 124 at Horne Memorial UMC in Clayton , North Carolina Mr Eldridge attended the meeting as a requirement to achieve the Citizenship in Community merit badge 4 Public Hearing – Economic Development Incentive Grant Advertised in The Smithfield Herald – July 25 , 2012 The Chairman opened the public hearing for the purposes of allowing public comment on an Economic Development Incentive Grant EDIG agreement Economic Development Director Peggy Anderson stated the proposed EDIG agreement is between the County and Cloverleaf Cold Storage which currently owns and operates a cold storage industrial facility in Benson Ms Anderson explained the company plans to purchase new equipment for the facility with an estimated value of 21 million that will expand the County’s tax base She noted the company also plans to expand their facility in order to accommodate the new equipment ; however , the EDIG is for the new equipment only Ms Anderson introduced Roger Rau , Vice President of Sales and Operations for Cloverleaf Cold Storage She presented a map to the Board of the company’s locations Mr Rau provided the Board with a background on Cloverleaf Cold Storage stating they have been in business for approximately 60 years with facilities also located in other parts of the United States He stated two years ago , their customers asked the company to expand to the east coast at which time Cloverleaf purchased the former Burris cold storage facility in Benson as well as facilities in Virginia and South Carolina He noted last July the company also purchased a facility in Sanford , North Carolina Mr Rau spoke on future expansion opportunities for the Benson plant noting there is plenty of land surrounding the facility Mr Rau added that by having the frozen warehouse operation , it allows them to not only store raw materials for customers but also finished goods He offered to answer any questions Ms Anderson stated the EDIG would be based on an equipment grant whereupon the company would receive grant funds in an amount equal to 50 of their annual ad valorem tax payment on the new equipmentPage30 August 6 , 2012 – 10 00 am Continued investment for five years The EDIG is predicated upon the company paying in full their annual ad valorem tax assessment in a timely manner , with those funds collected by the County and escrowed in amounts sufficient to fund the grant Chairman Allen L Mims , Jr asked for the County Attorney’s opinion on the EDIG agreement , given there are no new jobs associated with the expansion County Attorney David Mills stated he has reviewed the proposed EDIG and is satisfied with the form of the grant agreement Mr Mills continued that he is always concerned about constitutional arguments that the creation of jobs is a required necessity of the grants He explained that his personal opinion is the grants must be balanced in that if the project creates only a small increase in the tax base , then the creation of jobs would become more important Mr Mills also stated that competition is an important factor given that Cloverleaf has facilities in other locations and they could have chosen to expand elsewhere Mr Rau confirmed that the company did have options to expand in other states Mr Mills stated that while the County must continue to monitor job creation , he is satisfied with the legality of this particular grant opportunity Mr Rau stated that although the company will not be adding jobs at the Benson facility with the expansion , they will be retaining jobs that would have otherwise been lost as a result of the expansion and that the EDIG was an important part of their decision to expand in Benson Upon a question by Commissioner Tony Braswell , Mr Rau reported the company employs 47 people at Benson and 25 people at the Sanford operation Ms Anderson reviewed with the Board the estimated values of the new equipment in the EDIG agreement , noting they anticipate a value of approximately 21 million Commissioner Jeffrey P Carver commented the equipment will be on a straight - line depreciation schedule There being no further comments , the Chairman closed the public hearing Motion Commissioner DeVan Barbour moved the Board approve the Economic Development Incentive Grant Agreement between the County and Cloverleaf Cold Storage Company Commissioner Cookie Pope seconded the motion Further Discussion At the inquiry of Commissioner Jeffrey P Carver , Ms Anderson confirmed the Economic Development Advisory Board Incentive Committee did recommend approval of the EDIG opportunity Commissioner Carver stated he agrees with the County Attorney that job creation needs to be considered with the EDIG opportunities , although he can justify the Cloverleaf project because it is retaining jobs Ms Anderson confirmed that language was added to the EDIG agreement regarding the preservation of existing jobs Vote The motion carried by unanimous vote 5 Public Utilities – Award of Bid – Brookside Landing Infrastructure Project Division I The Board reviewed the following bids , which were received on July 19 , 2012 for the Brookside Landing Infrastructure Project Division 1 CDBG Project 10 - C - 2212 The project consists of approximatelyPagePage pageNumber531 August 6 , 2012 – 10 00 am Continued 560 LF of 8 ” gravity sewer to serve an independent seniors living facility and a 54 duplex unit residential development in the I - 40 NC 42 interchange area Bids were received from 10 contractors , as follows Bidder Bid Bond Total Bid Wellons Construction , Inc Yes 68,16900 Dunn , NC Tony E Hawley Construction Co , Inc Yes 78,49000 Kenly , NC Jymco Development , Inc Yes 82,00220 Smithfield , NC KBS Construction Co , LLC Yes 83,34000 Fremont , NC RD Braswell Construction Yes 88,77100 Smithfield , NC Sanford Contractors , Inc Yes 98,91500 Sanford , NC Centurion Construction Co , Inc Yes 99,93173 Raleigh , NC Hollins Construction Services Yes 130,75000 Wake Forest , NC Dellinger , Inc Yes 140,48000 Monroe , NC L - J , Inc Yes 173,97000 Columbia , SC Math error Corrected as shown Assistant Director of Utilities Chandra Coats reported the lowest responsive bid was submitted by Wellons Construction , Inc of Dunn , NC in the amount of 68,16900 She stated Wellons Construction , Inc is properly licensed and experienced in the type of construction involved and appears to have the financial , labor , and equipment resources required to complete the construction within the stipulated contract completion time Following is a proposed project budget Construction 68,16900 Contingency 6,83100 Total Project Budget 75,00000 Funding for the project is proposed as follows CDBG Grant 75,00000 Ms Coats reported staff recommends award of the Brookside Landing Infrastructure Project Division 1 CDBG Project 10 - C - 2212 to Wellons Construction , Inc in the amount of 68,16900 contingent upon concurrence from the funding agency In addition , staff recommends adoption of the capital project budget for the project as presented Upon a motion by Commissioner Jeffrey P Carver , seconded by Commissioner Cookie Pope , and carried by unanimous vote , the Board awarded the Brookside Landing Infrastructure Project Division 1 CDBG Project 10 - C - 2212 to Wellons Construction , Inc in the amount of 68,16900 , contingent upon concurrence from the funding agency and further adopted the capital project budget ordinance as follows CAPITAL PROJECT ORDINANCE FOR THE BROOKSIDE LANDING INFRASTRUCTURE PROJECT BE IT RESOLVED by the Board of Commissioners of the County of Johnston , North Carolina the “ County ” , that pursuant to Section 132 of Chapter 159 of the General Statutes of North Carolina , the following capital project ordinance is hereby adopted Section 1 The project authorized is the Brookside Landing Infrastructure Project to serve an independent seniors living facility and a 54 - duplex unit residential development in the I - 40 NC 42 interchange area the “ Project ” The Project will be financed by a Community Development Block Grant “ CDBG ” to be administered by the North Carolina Department of Commerce , Community Investment and Assistance Division I of the Project consists of the construction installation of approximately 560 linear feet of 8 ” gravity sewer Section 2 The officers of the County are hereby directed to proceed with Division I of the Project within the terms of the CDBG program and the budget contained herein PagePage pageNumber632 August 6 , 2012 – 10 00 am Continued Section 3 The following amounts are appropriated for Division I the Project Construction 68,16900 Contingency 6,83100 Total 75,00000 Section 4 The following revenues are anticipated to be available to complete Division I of this Project CDBG Grant 75,00000 Total 75,00000 Section 5 The Director of Finance is hereby directed to maintain within the Capital Project Fund sufficient specific detailed accounting records to satisfy the requirements of the CDBG program and other State and federal regulations Terms of the CDBG funding agreement shall be met Section 6 Funds may be advanced from Fund 68 for the purpose of making payments as due Reimbursement requests should be made to the Department of Commerce , Community Investment and Assistance in an orderly and timely manner Section 7 The Director of Finance is hereby directed to report annually on the financial status of each Project element in Section 3 and the total revenue received Section 8 Copies of this capital project ordinance shall be furnished to the Clerk to the Board , the Budget Officer and the Director of Finance for direction in carrying out this Project Adopted this 6th day of August 2012 6 Public Utilities – Proposed Revisions to Johnston County Water and Sewer Policies Director of Utilities and Engineering Tim Broome outlined the following proposed modifications to the County’s Water and Sewer Policies 1 Industrial User Water Assessment Fee The commercial user’s one time water capacity charge was approved as 300 gpd effective on January 1 , 2010 This was approved when the FY 09 - 10 budget was adopted The request for the increase that budget year intended for “ commercial ” user to be all users other than residential However , the policies were updated to reflect this increase for “ commercial ” only Industrial users are listed in the policies as a separate category Therefore , staff respectfully requests the “ industrial ” rate to be consistent with the “ commercial ” rate of 300 gpd 2 Delete the text , “ For up to five years after the date of payment , 50 of wastewater assessment fees may be refunded , without interest , for unsuccessful or delayed projects ” In 2003 , when the policy was adopted , the County had little excess capacity in the wastewater treatment plant , and developers were paying sewer assessment fees early - on in the development planning process in order to guarantee capacity However , due to the current economic climate , developers are not paying assessment fees until the projects are ready to move forward Mr Broome requested the Board’s approval of the proposed modifications to the Johnston County Water and Sewer Policies and offered to answer any questions Commissioner Tony Braswell moved the Board approve the proposed modifications to the Johnston County Water and Sewer Policies as presented Commissioner DeVan Barbour seconded the motion which carried by unanimous vote 7 Public Utilities – Proposed Johnston County Reclaimed Water Policies Assistant Director of Utilities Chandra Coats explained that in 2011 , the State revised Subchapter 02U – Reclaimed Water of 15A North Carolina Administrative Code to allow the application of reclaimed water on some food chain crops She noted since the rules revision , several farmers have expressed an interest in connecting to the County’s reclaimed water system Ms Coats continued that the County has a Reclaimed Water Ordinance that was adopted on July 7 , 2003 and in order to provide clarification and ensure consistency for future users , staff has prepared draft “ Johnston County Reclaimed Water Policies ” which would govern the use of reclaimed water in the County She stated the proposed policies were developed consistent with 15A NCAC 02U - Reclaimed Water and Johnston County’s current reclaimed water operation permit issued by NCDENR Ms Coats also stated staff requests the Board to approve a correction to the County’s Reclaimed Water Ordinance to reference the updated NCAC , as follows PagePage pageNumber733 August 6 , 2012 – 10 00 am Continued Rules for Use of Reclaimed Water Rules and regulations governing the use of reclaimed water are contained in the North Carolina Administrative Code Section 15A NCAC 2H 0200 15A NCAC 02U 0200 as amended from time to time Other requirements are contained in Permit No WQ 0019631 issued to the Johnston County Water Reclamation Facility on March 27 , 2002 Additional requirements are contained in County policy relating to reclaimed water applications , inspections , education , etc All other rules governing the use of reclaimed water require approval of the Johnston County Board of Commissioners Ms Coats requested the Board to adopt the proposed Johnston County Reclaimed Water Policies document and approve the ordinance correction to reflect the correct NC Administrative Code Section At the inquiry of Commissioner Cookie Pope , Ms Coats confirmed a stakeholders meeting was held with regards to the application process and staff plans to assemble resources that will help customers with the process Commissioner Jeffrey P Carver asked for more information on language in the policies that refer to non - profit agencies being exempted Ms Coats stated if the policies are adopted , non - profits would have the option of coming before the Board of Commissioners on a case by case basis and requesting exemption from the policies , under hardship circumstances , as is consistent with the Water and Sewer policies Upon a motion by Commissioner Cookie Pope , seconded by Commissioner DeVan Barbour , and carried by unanimous vote , the Board adopted the Johnston County Reclaimed Water Policies as follows , and further approved the correction to the Reclaimed Water ordinance to reflect the correct NC Administrative Code Section Johnston County Reclaimed Water Policies Definitions Available A reclaimed water distribution main is , or will be located at a property line or within a public right - of - way or easement contagious with a property line on which an irrigation system is installed or proposed to be serviced with reclaimed water Commodity Charge A fixed charge for a 1,000 gallon volume of reclaimed water provided The volume is based on reclaimed water meter readings Connection That part of a service line which extends from the main to the property line , including all appurtenances , to make the service complete and ready to use Connection Charge A one - time charge for installation of a service line and appurtenances Controlled By Is owned , operated or leased by Customer The Johnston County reclaimed water customer and the actual user of the reclaimed water Easement An acquired legal right for a specific use of land owned by others Johnston County A written compilation of specifications , design details , and drawings for construction of Utility Construction water distribution and wastewater collection and transmission facilities which is Standards maintained on file at the Department of Utilities Lateral That portion of the service connection which does not include meter , box , or meter setter , or that portion of a sewer connection between the main line and right - of - way or easement limit PagePage pageNumber834 August 6 , 2012 – 10 00 am Continued Main The reclaimed water pipe usually laid in or adjacent to a road or street running parallel to the property line or a public utility easement crossing the property that distributes reclaimed water May Is permissive see “ shall ” Meter Fee A one - time charge for providing and installing a meter in a new service Occupant The customer who is actually in possession or control of any premises Owner The person having legal or equitable title to any premises Person An individual , firm , association , partnership or corporation Premises Land , a building , or other structure and appurtenances thereto Reclaimed Water Water that has received at least tertiary treatment , meets water quality requirements defined by the North Carolina Rules 15A NCAC 02U and is reused after flowing out of a wastewater treatment facility Service Line Conduit for reclaimed water from the distribution main to the property line Shall Is mandatory see “ may ” Reclaimed Water Connection Policy Under the following conditions , connection to reclaimed water is deemed available and feasible In these cases , service shall be provided by the public utility in lieu of installation of individual wells or potable water connections for irrigation systems Johnston County requires all end users of the reclaimed water system to successfully permit the reclaimed water use with Johnston County Utilities prior to initiating service to that user Reclaimed Water Distance to utility easement or public right - of - way adjacent to the reclaimed User Classification water main see definitions for distance on next page Major subdivisions or multi - unit 60 lf per lot or unit or 1,000 lf , whichever residential development is greater , based on the development master plan Existing business adding connection to irrigation system 1,000 lf New business irrigation system fire loop 1,500 lf the use of reclaimed water in lieu or potable water is encouraged for fire protection New individual residence irrigation system 500 lf Notes 1 “ Distance ” for individual residences and businesses shall be measured from the closest structure requiring service across the subject land parcel to the edge of the public right - of - way or easement hosting the reclaimed water utility The condition will apply only when the utility easement or public right - of - way hosting the utility is contiguous with the subject property PagePage pageNumber935 August 6 , 2012 – 10 00 am Continued “ Distance ” for all other applications shall be measured from the closest property line of the parcel requiring service along public rights - of - way and or easements to the edge of the public right - of - way or easement hosting the reclaimed water utility 2 A major residential subdivision is defined as 7 lots or more subdivided for residential use Included are mobile home parks and multi - family developments 3 Business is defined as a non - residential or non - agricultural land use with a water usage of 500 gpd or greater 4 Non - profit entities will be evaluated on a case - by - case basis and , under hardship circumstances , may be exempt from this policy Reclaimed Water Line Extension Policy 2 ” Service Lines and Smaller Service Guarantee Policy A property owner may request by application an individual reclaimed water service within 350 ft from the end of an existing reclaimed water line that can be served by the construction of a 2 - inch pipe line extension – provided there are no cost prohibitive restrictions eg , stream or wetland crossing or unavailable utility easement The Reclaimed Water Service fees shown herein shall apply A reasonable time frame for construction from the time of application would be 30 days or upon acquisition of a NCDOT encroachment permit , whichever is longer Reclaimed Water Service Line Extension beyond 350 ft A property owner may request by application a single reclaimed water service beyond the 350 ft service guarantee if the customer pays the additional construction costs + 10 in excess of the 350 ft based on a 2 - inch pipe line allowance and the Reclaimed Water Service fees shown herein A reasonable time frame for construction from the time of application would be 90 days , or as necessary for design , permitting and scheduling A property owner may request to construct the pipe line extension using their own licensed utility contractor subject to approval by the Department of Utilities in which case County design and construction standards shall apply 3 ” Service Lines and Larger Service Guarantee Policy A property owner may request by application an individual reclaimed water service within 100 ft from the end of an existing reclaimed water line that can be served by the construction of a 3 to 6 - inch water line extension – provided there are no cost prohibitive restrictions eg , stream or wetland crossing or unavailable utility easement The Reclaimed Water Service fees shown herein shall apply A reasonable time frame for construction from the time of application would be 30 days or upon acquisition of a NCDOT encroachment permit , whichever is greater Reclaimed Water Service Line Extension beyond 100 ft A property owner may request by application a single reclaimed water service beyond the 100 ft service guarantee if the customer pays the additional construction costs + 10 in excess of the 100 ft based on a 3 to 6 - inch pipe line allowance and the Reclaimed Water Service fees shown herein A reasonable time frame for construction from the time of application would be 90 days , or as necessary for design , permitting and scheduling A property owner may request to construct the water line extension using their own licensed utility contractor subject to approval by the Department of Utilities in which case County design and construction standards shall apply Reclaimed Water Service Fees Reclaimed Water Service Fee Permit Fee Residential 2500 All Other Users 10000Page036 August 6 , 2012 – 10 00 am Continued Connection Charge ¾ ” - 1 ” - 60000 1 ½ ” – 150000 2 ” – 1,60000 3 ” - 450000 ^ 4 ” - 50000 ^ 6 ” - 650000 ^ or Johnston County Material and Subcontracted Labor Cost for roadway bores + 10 whichever is greater Meter Fee 10000 3 4 ” 15000 1 ” 50000 1 ½ ” 2 ” or larger cost + 10 Hydrant Meter Deposit 500 All reclaimed water users must have a permit to operate a reclaimed water irrigation system issued by Johnston County Included in the requirements of the permitting program are an agronomist report , detailed site plan and the attendance of a County training session The County reserves the right to terminate service to any user that violates the terms of the permit ^ Includes a reclaimed water hydrant as shown in the Johnston County Utility Construction Standards Reclaimed Water Use Fees There is currently no commodity charge associated with reclaimed water use The County reserves the right to initiate an availability charge and a commodity charge for reclaimed water use at any time Reclaimed Water Service Interruption The County reserves the right to temporarily discontinue service to any portion or all of the reclaimed water system as deemed necessary by the Director In addition , the Director shall have the authority to establish schedules which restrict the use of reclaimed water at certain times in order to reduce maximum hydraulic demands on the system and to regulate usage during periods of limited reclaimed water availability Reclaimed Water System Extensions by Private Entities General 1 Johnston County allows and encourages extensions to its reclaimed water systems for residential , commercial , industrial , agricultural and institutional service 2 All reclaimed water facilities extensions of the County system must strictly adhere to the County’s construction standards Plans and specifications must be reviewed and approved by the Department of Public Utilities Please refer to the Johnston County Utility Construction Standards in the appendices 3 Construction , installation , inspection and testing procedures shall conform to the Johnston County Utility Construction Standards 4 Reclaimed water facilities constructed by private entities and individuals , which shall become the property of , and operation and maintenance responsibility of the County shall require engineered plans approved by the County and shall conform to the Johnston County Utility Construction Standards Plan review fees for extensions of the County’s reclaimed water shall be 5000 per lot for subdivisions , 7500 per connection point on agricultural properties , and 7500 per platted acre for commercial development These fees cover plan review , on - site inspections , and one - year warranty inspections 5 Reclaimed water facilities constructed by private entities and individuals on farmland , which shall remain private property shall require an approved Reclaimed Water Utilization Permit including a detailed site plan Plan review fees for private extensions of the County’s reclaimed water shall bePage137 August 6 , 2012 – 10 00 am Continued 5 per wetted acre or 250 , whichever is greater These fees cover the permit , plan review and on - site inspections 6 Johnston County requires all end users of the reclaimed water system to successfully permit the reclaimed water use with Johnston County Utilities prior to initiating service to that user 8 Budget Revisions Assistant Finance Director Tyson Radford requested the Board to approve the budget revisions listed in the agenda packet and offered to answer any questions Commissioner Jeffrey P Carver moved the Board approve the following budget revisions , seconded by Commissioner Wade M Stewart , and carried by unanimous vote EMS REQUESTED CHANGE FUND BUDGET CODE LINE ITEM CLASSIFICATION EXPENDITURE INCREASE DECREASE 10 53551700 Vehicles 61,61300 TOTAL NET EXPENDITURES 61,61300 REQUESTED CHANGE FUND BUDGET CODE LINE ITEM CLASSIFICATION REVENUE INCREASE DECREASE 10 535533513 Insurance Recovery 61,61300 TOTAL NET REVENUE 61,61300 Health REQUESTED CHANGE FUND BUDGET CODE LINE ITEM CLASSIFICATION EXPENDITURE INCREASE DECREASE 10 59203300 Departmental Supplies 4,00000 10 59257050 Non - major Capital 5,70000 TOTAL NET EXPENDITURES 9,70000 REQUESTED CHANGE FUND BUDGET CODE LINE ITEM CLASSIFICATION REVENUE INCREASE DECREASE 10 592034155 Mental Health Kate B Reynolds Grant 9,70000 TOTAL NET REVENUE 9,70000 Jail REQUESTED CHANGE FUND BUDGET CODE LINE ITEM CLASSIFICATION EXPENDITURE INCREASE DECREASE 10 52003601 SCAAP Expenditures 66,00568 TOTAL NET EXPENDITURES 66,00568 REQUESTED CHANGE FUND BUDGET CODE LINE ITEM CLASSIFICATION REVENUE INCREASE DECREASE 10 460033990 Fund Balance Appropriated 66,00568 TOTAL NET REVENUE 66,00568 Library REQUESTED CHANGE FUND BUDGET CODE LINE ITEM CLASSIFICATION EXPENDITURE INCREASE DECREASE Page238 August 6 , 2012 – 10 00 am Continued 18 44500200 Salaries & Wages 2,00000 18 44500300 Salaries Part Time 3,02500 18 44500501 Social Security 1,50000 18 44503305 Books - Main 2,66600 18 44503307 Books - Children 32000 18 44506800 Memorial Books 47000 18 44506005 Friends - Gifts 1,04600 18 44503318 Processing 50000 18 44501300 Utilities 4,00000 18 44501100 Telephone 21000 18 44501500 Building & Grounds 4,74000 18 44503300 Departmental Supplies 1,00000 18 44501600 Equipment 75000 18 44501400 Travel 50000 18 44503332 Network System Maint 91400 TOTAL NET EXPENDITURES 13,81300 REQUESTED CHANGE FUND BUDGET CODE LINE ITEM CLASSIFICATION REVENUE INCREASE DECREASE 18 445033102 Johnston County 7,96100 18 445033990 Fund Balance 21,77400 TOTAL NET REVENUE 13,81300 Sheriff REQUESTED CHANGE FUND BUDGET CODE LINE ITEM CLASSIFICATION EXPENDITURE INCREASE DECREASE 10 51001700 Vehicles 6,91609 10 51002100 Equipment & Building Lease 22000 10 51003100 Fuels 15120 10 51003300 Departmental Supplies 19100 10 51004300 Special Services 49839 10 51007414 Capital Outlay – Sheriff’s 4,76129 TOTAL NET EXPENDITURES 12,73797 REQUESTED CHANGE FUND BUDGET CODE LINE ITEM CLASSIFICATION REVENUE INCREASE DECREASE 10 510032106 Controlled Substance Tax 4,76129 10 510032509 Insurance Recovery 59580 10 510033099 Miscellaneous Revenue 7,38088 TOTAL NET REVENUE 12,73797 REQUESTED CHANGE FUND BUDGET CODE LINE ITEM CLASSIFICATION EXPENDITURE INCREASE DECREASE 10 51003350 Supplies – Special – Sheriff 3,30894 10 51007414 Capital Outlay – Sheriff Sp 205,36128 10 51007418 Capital Outlay – Drug Seizure 620,07359 TOTAL NET EXPENDITURES 828,74381 REQUESTED CHANGE FUND BUDGET CODE LINE ITEM CLASSIFICATION REVENUE INCREASE DECREASE 10 460033990 Fund Balance Appropriated 828,74381 TOTAL NET REVENUE 828,74381Page339 August 6 , 2012 – 10 00 am Continued Social Services REQUESTED CHANGE FUND BUDGET CODE LINE ITEM CLASSIFICATION EXPENDITURE INCREASE DECREASE 10 61101909 Crisis 249,72000 TOTAL NET EXPENDITURES 249,72000 REQUESTED CHANGE FUND BUDGET CODE LINE ITEM CLASSIFICATION REVENUE INCREASE DECREASE 10 610034123 Social Services Administration 249,72000 TOTAL NET REVENUE 249,72000 9 Appointments Upon a motion by Commissioner Cookie Pope , seconded by Commissioner Jeffrey P Carver , and carried by unanimous vote , the Board made the following appointments A Board of Adjustment – Reappointed Andrew Tyree for a three year term to expire on August 31 , 2015 B Alcoholic Beverage Control Board – Reappointed JL Skip Browder for a three year term to expire on August 31 , 2015 Other Appointments C Library Board of Trustees – By unanimous vote show of hands , the Board reappointed Tim Rogers for a three year term to expire on August 31 , 2015 D Emergency Medical Services Advisory Committee – By unanimous vote show of hands , the Board reappointed Rudy Baker first waiver granted in the length of service policy , Linda Smith , Joe David Austin , and Larry Massengill first waiver granted in the length of service policy to represent General Public for three year terms to expire on August 31 , 2015 Upon a motion by Commissioner Cookie Pope , seconded by Commissioner Jeffrey P Carver , and carried by unanimous vote , the Board appointed Tim Little and Alan Johnson to represent First Responder Fire Department positions , for three year terms to expire on August 31 , 2015 E Hospital Authority Board of Commissioners – Upon a motion by Commissioner Tony Braswell , seconded by Commissioner Cookie Pope , and carried by unanimous vote , the Board nominated Dr Robert Bylciw , Ricky Young , and Alan Chip Hewett to be considered for three open positions on the Hospital Authority Board of Commissioners and further for the nominations to be forwarded to the Hospital Authority for review with the final appointment being made by Chairman Allen L Mims , Jr at the September 4 , 2012 10 00 am meeting 10 Triangle J Advisory Council on Aging Nominations Commissioner Tony Braswell moved the Board endorse the nominations of William Wenzel and Lloyd Barnes , Jr to serve on the Triangle J Advisory Council on Aging Commissioner Cookie Pope seconded the motion which carried by unanimous vote 11 Delinquent Tax Collection Report Tax Administrator Pat Goddard reported on the collection of delinquent taxes for the month of July 2012 As of July 31 , 2012 , the Tax Department has collected 031 of the real and personal levy for 2012 , and 4614 of the motor vehicle levy Through the NC State Debt Setoff Program , 15 accounts have been paid for a total of 1,83585 as of July 31 , 2012 The next foreclosure sale date is August 23 , 2012 She stated the tax bills have been mailed Page440 August 6 , 2012 – 10 00 am Continued 12 Manager Reports and Comments A Request for Closed Session County Manager Rick Hester requested a closed session pursuant to NCGS § 14331811 a 1 and NCGS § 14331811 a 3 B Loan to Day by Day Treatment Center of Johnston County County Manager Rick Hester stated Earl Marett has asked to speak to the Board regarding the Day by Day Treatment Center of Johnston County Earl Marett , Chairman of the Day by Day Board of Directors , addressed the Commissioners and introduced Linda Nelson who is the Director for Day by Day Mr Marett explained that during the month of June , Day by Day’s contracts with Johnston County and the surrounding counties , ran out and the center did not have any in - patient or residential treatment clients during that time , although the center did have intensive out - patient clients Mr Marett continued that in an effort to keep operating within the funds they had , Day by Day had to cut expenses dramatically as well as cut salaries and employees He stated as the new fiscal year has begun , Day by Day has recovered to a self - sustaining position ; however , they do have a cash flow problem because of the lack of revenue from June Mr Marett asked the Board to consider loaning Day by Day 60,000 to be repaid within one year to help with the center’s cash flow problem Upon a question by Chairman Allen L Mims , Jr , Mr Marett confirmed the County loaned Day by Day 40,000 a few years ago and they have repaid all but 15,000 of that loan County Manager Rick Hester stated the original loan was approximately three or four years ago Commissioner Tony Braswell asked Mr Marett for a timeline of when Day by Day could repay the funds Mr Marett stated they hope to repay both the 15,000 balance on the original loan and the 60,000 loan by the end of this fiscal year Commissioner DeVan Barbour asked if a one year payback schedule is realistic , noting that it would be better for everyone to set up a realistic repayment schedule now that can be met Mr Marett responded that Day by Day , working within the revenue they generated last year , was able to pay off a larger debt to another financial institution , so hopefully the one year repayment schedule will be sufficient Mr Marett spoke on the changing mental health industry and how Day by Day is trying to position the center to offer medical detox services At the inquiry of Commissioner Braswell , Ms Nelson reported Day by Day served approximately 140 residential clients last year as well as approximately 140 out - patients Commissioner Cookie Pope noted if not for Day by Day , the County or other surrounding counties would have to serve those clients She stated the center provides a great service for the County and she appreciates their work Commissioner Barbour agreed that Day by Day provides a needed service Upon a motion by Commissioner Wade M Stewart , seconded by Commissioner Cookie Pope , and carried by unanimous vote , the Board approved a loan in the amount of 60,000 to Day by Day to be repaid within one year , authorized the County Manager and the County Finance Director to oversee the terms of the one year repayment schedule , and further instructed that if there are any difficulties that Day by Day must come back to the Board of Commissioners for an extension on the repayment C EMS Agency Transitions County Manager Rick Hester updated the Board on the recent Clayton , Smithfield , and Princeton EMS transitions to the County Mr Hester stated the Smithfield EMS transition went very smooth and the County isPage541 August 6 , 2012 – 10 00 am Continued now operating out of the Town of Smithfield EMS facility He stated that regarding the Clayton EMS transition , Chairman Allen L Mims , Jr signed the necessary paperwork just this morning which will complete that agreement as well as the deed for the Clayton facility will be transferred over to the County later today Mr Hester stated the Clayton EMS facility is valued at approximately 700,000 and the County will assume the debt which amounts to approximately 220,000 Mr Hester continued that in Princeton , the County has not yet reached an agreement Mr Hester explained the Princeton Fire Department , who owns half of the building with Princeton EMS , invited the County to use their end of the building , which the County has been occupying since July 1 , 2012 Mr Hester stated the County placed a truck on the fire department side of the building in order to begin providing EMS services for the people in the Princeton community Mr Hester requested the Board’s direction as to a permanent home for the County EMS unit in Princeton Upon a question by Commissioner Tony Braswell , Mr Hester stated the vehicles at Clayton were transferred to the County initially so the only thing outstanding was getting the agreement completed as well as the transfer of the building to the County Mr Hester confirmed that Chairman Mims has now signed all the documents relating to the Clayton EMS transition Commissioner Jeffrey P Carver asked how the County would repay the 220,000 balance on the loan for the Clayton EMS facility County Attorney David Mills advised that the best thing to do would be to pay that balance off completely ; however , he stated he would like to research the Deed of Trust first Mr Hester reported that he along with the County Finance Director will be working through the repayment details on the Clayton EMS facility loan Commissioner Braswell asked about the Princeton transition issues Chairman Allen L Mims , Jr explained that each of the transitions were different and each situation had to be handled differently Chairman Mims stated as he understands , Princeton was informed back in February 2012 that they would not have their contract renewed and he expressed concerns that it is now August and a transition agreement has still not been reached Chairman Mims reported he has been in contact and talked with the Chairman of the Princeton EMS Advisory Board , Robin Craft , and although they have had a good dialogue , it appears that little things keep getting in the way of the bigger picture Chairman Mims stated the Princeton situation is unique in that the Princeton EMS unit and the Princeton Fire Department both own the property and the building which seems to be somewhat of a neighborly problem He stated that he along with Commissioners Jeffrey P Carver and Wade M Stewart met with the Princeton EMS representatives who were going to go back and discuss their situation with the Princeton Fire Department in order to come to an equitable solution on the breakup of the property and the building ; however , that has not come to fruition Chairman Mims stated the County did not budget to go out and construct or buy buildings , equipment , trucks , medical supplies , etc to operate three new EMS units so the County used what revenues were ongoing and did not send the last June payments to Clayton , Smithfield , or Princeton because those monies would be st coming straight back to the County at the transition on July 1 Chairman Mims stated the June payment seemed to be a problem for Princeton EMS and the situation has not improved Chairman Mims stated that even after all that has gone on , he believes that he and Mr Craft do have a good working relationship and he hopes that an agreement can be reached Chairman Mims stated with the way things are currently going in Princeton , with the County staff having to occupy the Princeton Fire Department side of the building , it creates a bad situation for the staff and he would like to see the employees have somewhere that they can work in peace and get their jobs done Commissioner DeVan Barbour inquired as to the truck situation at Princeton Chairman Mims stated the County has placed one truck at the EMS unit in Princeton Mr Hester added that one truck is needed in Princeton and when that truck is on a call , mutual aid responds Page642 August 6 , 2012 – 10 00 am Continued Commissioner Braswell asked if having to put one of the County EMS trucks in Princeton placed a burden on the overall system Chairman Mims responded it is an additional burden and stated he discussed with Mr Craft about getting the titles to the Princeton EMS trucks transferred , noting the County cannot operate those trucks without securing the titles due to insurance concerns Chairman Mims stated he has not heard anything back on the transfer of the trucks in that things appear to be at a stalemate Commissioner Braswell commented that the primary goal is to provide services to the citizens in that portion of the County and the County is going to provide the very best service that it can and he believes that should be everyone’s goal Chairman Mims stated the County is charged by the legislature with providing EMS services and due to concerns by the EMS Medical Director , the Commissioners made the call not to contract with Princeton EMS going forward Chairman Mims stated the County is now trying to pick up the pieces and move on in order to provide the services to the citizens Commissioner Cookie Pope agreed that it is now August and the transition still has not been settled Commissioner Pope stated she thinks everyone is at the end of their rope Commissioner Wade M Stewart recalled the meeting that he along with Chairman Mims and Commissioner Carver had with Princeton EMS Advisory Board members and stated he felt the meeting was very cordial and at the end of that meeting , he felt one of the biggest obstacles was that the EMS unit serving the Princeton community did not have a true home Commissioner Stewart stressed the need to find a permanent place to operate in the Princeton community Commissioner Stewart acknowledged the temporary home in the Princeton Fire Department side of the building , but he contended that all aspects need to be concluded together and not piece by piece Commissioner Stewart indicated that he was under the impression after that meeting that Princeton EMS would go to the Princeton Fire Department and work out the separation of the building and property ; however , it has been a couple of weeks with no word Commissioner Stewart stated it is none of the County’s business as to the separation of the building and property between the Princeton Fire Department and Princeton EMS Commissioner Stewart expressed his displeasure at the fact that Princeton EMS sent an e - mail to the County requesting the June distribution , noting that he sees the action as petty while everyone is trying to solve the big picture Commissioner Stewart stated having seen the numbers , there is approximately 450,000 in Princeton’s accounts and he felt there was no need to send the June distribution since Princeton EMS was dissolving and the County would be taking over the service Commissioner Stewart reminded everyone that as with all the other EMS transitions in the past , everything transferred to the County so operations could continue and the public could be served Commissioner Stewart stated the County kept the June distributions because it needed the funds to operate when monies were not budgeted for the upcoming fiscal year Commissioner Stewart stressed the need to settle the transition and for Princeton EMS and the Princeton Fire Department to settle their issues Commissioner Stewart stated if the situation cannot be worked out then the County needs to begin pursuing property to build an EMS station and move on Commissioner Carver agreed with comments by Commissioner Stewart and stated he is disappointed in the situation Commissioner Carver noted the matter has been going on for six months Commissioner Carver stated charts are available that show how much money went to Princeton EMS from the County tax dollars versus how much money was taken in through fundraisers Commissioner Carver continued that as he has stated in the past to the fire departments , he is not concerned how their fundraising monies are spent , but he does have a say as to how the funding from tax dollars are spent Commissioner Stewart stated that he can understand the difficulties that the Princeton Fire Department and Princeton EMS may be having with regards to dividing their property ; however , he stated the County needs to know if and when that separation is going to take place Commissioner Stewart stated both the County and Princeton EMS agreed that there are sufficient monies to build a new building , but a location needs to be determined Commissioner Braswell asked what percentage of the Princeton EMS funds were obtained through fundraising activities Page743 August 6 , 2012 – 10 00 am Continued Commissioner Stewart responded that of all the revenues taken in by Princeton EMS , 5 or less each year , and more likely in recent years 3 or less , was raised through fundraisers Commissioner Stewart stated the County has appropriated a lot of money on all the EMS units and all of them operated independently for years , but are now gradually being consolidated under the County’s umbrella Commissioner Stewart questioned the amount of money in the Princeton EMS fund balance and stated the money appropriated by the County was for emergency medical services to serve the citizens of that community and he contended that any other use of the funds would be illegal Robin Craft , 132 Peach Rock Road , Princeton , Chairman of the Princeton EMS Advisory Board , informed the Board that they did meet with the Princeton Fire Department as promised and are actively attempting to disburse their properties and settle the land and building situation in the best interest of the community Mr Craft indicated the delay in a decision is due to the fact that the Princeton Fire Department Board wanted to put a decision before their entire Board which is composed of their entire volunteer membership Mr Craft noted that they met again over the weekend to discuss opinions of how to go forward Mr Craft spoke on the difficulty of the situation and the stress involved , noting that he loves his community and will do whatever it takes to serve his community Mr Craft stated there was never any intent to do anything other than what is for the good of their citizens and they did not intend for the situation to continue on for this length of time Mr Craft stated he cannot share any other information at this time in that he is waiting to speak with their Counsel on the matter Mr Craft stated since it was determined that their contract would not be renewed , the goal has been to pursue a piece of land in order to build a state - of - the - art facility for the County to utilize and it was never the intent to be difficult , but only to serve the community Commissioner Stewart asked Mr Craft what was the outcome of the meeting over the weekend between Princeton EMS and the Princeton Fire Department Mr Craft stated they are actively pursuing property in which to construct a building and it is their hope that the matter will be resolved quickly Commissioner Stewart spoke on the difficult conditions the County’s EMS employees are dealing with by occupying the Fire Department’s side of the building and he stressed the need to settle the entire matter , including the accounts , transfer of trucks and equipment , and a location all at one time Ken Starling , Princeton Fire Department Chief , addressed the Board and stated their goal is to keep the EMS unit in Princeton and ensure things run as smoothly as possible Mr Starling stated they have tried to work on an arrangement with Princeton EMS regarding the property split He noted the Fire Department moved to their current location from the small facility that was downtown which had no land for expansion Mr Starling noted the acreage behind the Fire Department and stated they use the property for fundraisers and training events and the Fire Department Board feels the property is needed for their growth Mr Starling stated Princeton EMS has proposed giving the Fire Department their portion of the building and land if the Fire Department is able to block out a sufficient portion of land to build a new EMS station Mr Starling continued that they would prefer to pick out a proportionate size of property in close proximity and has gone ahead and contracted several landowners Mr Starling stated there are four definite pieces of property nearby that can be purchased on a short term and the Fire Department proposes to purchase that land and give it to the County so they can retain the land behind the fire station Mr Starling reiterated the goal is to keep the EMS service in Princeton and they are willing to help with a resolution as soon as possible Commissioner Braswell thanked the Princeton Fire Department for allowing the County to occupy their side of the building , noting the inconvenience it has caused to the Fire Department Commissioner Braswell stated the Princeton community expects and deserves a top quality EMS unit and that is what the County is trying to do Commissioner Braswell stressed the need to provide a good working environment for the employees so they will be able to provide the best service they can to the citizens Chairman Mims agreed that the situation cannot continue on as it is and something needs to be done Mr Starling noted the Princeton EMS portion of the building is not being used and the County could move into that space if the Princeton EMS Board would allow them the use until a new facility could be built Princeton Mayor Don Rains stated he attended a joint meeting of the Princeton EMS Board and the Princeton Fire Department in March and suggested to both groups at that time that a plan of action needed to bePage844 August 6 , 2012 – 10 00 am Continued completed by June in order for a good transition to take place Mayor Rains noted he also met with representatives from the County Commissioners and the County Manager in June and was hoping the issue could have been resolved by now Mayor Rains stated the main issue is Princeton needs EMS services and they need them in a facility that will meet everyone’s needs Mayor Rains stated he understands Commissioner Stewart’s wishes to resolve all the issues at one time in one neat document and he suggested establishing a time frame for a resolution in the hopes of moving on to more cordial relationships Mayor Rains stated public service is the goal of both the Town Council and the County Commissioners and he is seeing where EMS services are completely becoming a county function in neighboring counties Commissioner Pope agreed with Mayor Rains and stated a time limit needs to be put on the situation Following further discussion , it was the consensus of the Board to set a deadline of August 20 , 2012 to th reach an agreement regarding the transfer of assets and location If no agreement can be reached by August 20 , the County Manager was instructed to research alternate locations 13 Board Reports and Comments A Lunch with Divine Destiny Adult Care Chairman Allen L Mims , Jr announced that the Board would be having lunch with Divine Destiny Adult Care , Inc in Smithfield B Joint Meeting with the Board of Education Chairman Allen L Mims , Jr reported the Board of Education has suggested a joint meeting with the County Commissioners in September to listen to a presentation from the Operations Research and Education Laboratory County Manager Rick Hester stated Superintendent Dr Ed Croom has suggested September 6 , 2012 at 6 00 pm as the possible date With no objections from the Board , Mr Hester stated he would confirm the date , time , and place with Dr Croom and report back at the 6 00 pm meeting Commissioner Jeffrey P Carver suggested including the Finance staff in the meeting for future planning purposes 14 Closed Session – NCGS § 14331811 a 1 and NCGS § 14331811 a 3 Upon a motion by Commissioner Jeffrey P Carver , seconded by Commissioner Cookie Pope , and carried by unanimous vote , the Board recessed regular session to sit in closed session in accordance with NCGS § 143 - 31811 a 3 and NCGS § 143 - 31811 a 1 No action was taken Commissioner Cookie Pope moved the Board adjourn closed session and resume regular session Commissioner Jeffrey P Carver seconded the motion , which carried by unanimous vote There being no further business , Commissioner Wade M Stewart moved the Board adjourn Commissioner Tony Braswell seconded the motion , which carried by unanimous vote The meeting adjourned at 12 15 pm ____________________________ Allen L Mims , Jr , Chairman Paula G Woodard , Clerk to the BoardPage