June 20, 2012 - 6:00 PM - County Board of Commissioners Meeting Minutes (Special)

10 866 Meeting of the Johnston County Board of Commissioners June 20 , 2012 Special Meeting The Johnston County Board of Commissioners met in special session Wednesday , June 20 , 2012 at 6 00 pm in the Commissioners Meeting Room , Johnston County Courthouse Annex , Smithfield , North Carolina The following members were present Present Allen L Mims , Jr , Chairman , Jeffrey P Carver , Vice Chairman , Wade M Stewart , Cookie Pope , W Ray Woodall , DeVan Barbour , and Tony Braswell Absent None Also Present Rick J Hester , County Manager , Paula G Woodard , Clerk to the Board , J Chad McLamb , Finance Officer , and David F Mills , County Attorney Chairman Allen L Mims , Jr called the meeting to order and announced the purpose of the meeting is to discuss the proposed FY 2012 - 2013 County budget and related matters 1 Budget Revisions At the request of Finance Director Chad McLamb , Commissioner Cookie Pope moved the Board approve the following budget amendments , seconded by Commissioner Jeffrey P Carver , and carried by unanimous vote Library REQUESTED CHANGE FUND BUDGET CODE LINE ITEM CLASSIFICATION EXPENDITURE INCREASE DECREASE 18 44501110 Postage 19500 18 44501500 Building & Grounds 27600 18 44501600 Equipment 90000 18 44502111 Rent of Copy Machine 26600 18 44503300 Departmental Supplies 20000 18 44503318 Processing 45000 18 44505400 Insurance 1,23900 18 44503305 Books 2,00000 18 44506500 Gifts - Friends 1,00000 TOTAL NET EXPENDITURES 6,52600 REQUESTED CHANGE FUND BUDGET CODE LINE ITEM CLASSIFICATION REVENUE INCREASE DECREASE 18 445033406 Gifts - Friends 1,00000 18 445033601 Fines & Fees 3,83100 18 445036137 Copy Fees 1,69500 TOTAL NET REVENUE 6,52600 Sheriff REQUESTED CHANGE FUND BUDGET CODE LINE ITEM CLASSIFICATION EXPENDITURE INCREASE DECREASE 10 51001700 Vehicles 1,03336 10 51003100 Fuels 42000 10 51007418 Capital Outlay – Drug Seizure 28,54196 TOTAL NET EXPENDITURES 29,99532 REQUESTED CHANGE FUND BUDGET CODE LINE ITEM CLASSIFICATION REVENUE INCREASE DECREASE 10 510032509 Insurance Recovery 1,03326 10 510033099 Miscellaneous Revenue 42000 10 510035160 Federal Equitable Sharing 28,54196 TOTAL NET REVENUE 29,99532Page867 June 20 , 2012 – 6 00 pm Continued 2 Public Utilities – Award of Bid – NC 42 West Force Main Replacement Project The Board reviewed the following bids , which were received on June 5 , 2012 for the NC 42 West Force Main Replacement project that consists of approximately 4,500 lf of 8 ” C - 900 PVC force main to replace an existing 8 ” SDR - 21 PVC force main from the Swift Creek Wastewater Pump Station to Swift Creek and from Swift Creek to Cornwallis Road along NC 42 Bids were received from 10 contractors , as follows Bidder License # Bid Base Bid Alternate Bid Bond KBS Construction Company 71024 X 205,18250 357,68250 Fremont , NC Utilities Plus 47895 X 233,80647 388,94517 Linden , NC Sanford Contractors , Inc 6301 X 248,53895 285,28895 Sanford , NC TA Loving 325 X 259,45000 336,95000 Goldsboro , NC L - J , Inc 66302 X 262,32250 327,57250 Columbia , SC Jymco Development , Inc 70784 X 310,12960 337,89730 Smithfield , NC Dellinger , Inc 5992 X 325,94500 498,94500 Monroe , NC Corbett Contracting , Inc 37318 X 326,02500 361,02500 Selma , NC Park Construction of NC 61200 X 378,04200 531,54200 Morrisville , NC Hollins Construction Services , Inc 69738 X 382,54755 410,54755 Wake Forest , NC Math error Corrected as shown Chandra Coats , PE , Assistant Director of Utilities , reported the bid advertisement and opening procedures were consistent with statutory requirements to the best of staff’s knowledge The lowest responsive bid was submitted by KBS Construction Company , LLC of Fremont , NC in the amount of 205,18250 Ms Coats stated KBS Construction Company is properly licensed and experienced in the type of construction involved and appears to have the financial , labor , and equipment resources required to complete the construction within the stipulated contract time She presented the following proposed project budget Construction 205,18250 Contingency 19,81750 Construction Administration Observation 15,00000 Total Project Budget 240,00000 Funding for the project is proposed as follows NCDENR State Revolving Loan 200,00000 Johnston County 40,00000 Total Funds 240,00000 Ms Coats stated funding in the amount of 200,000 is being provided by a State Revolving Loan and Johnston County’s cost share for the project in the amount of 40,000 would need to be appropriated from Fund 68 reserve She reported staff recommends award of the NC 42 West Force Main Replacement project to KBS Construction Company , LLC in the amount of 205,18250 contingent upon the acquisition of remaining easements and concurrence from the funding agency In addition , staff recommends adoption of the capital project budget for the project as outlined above , including the necessary fund appropriation Upon a motion by Commissioner Cookie Pope , seconded by Commissioner Jeffrey P Carver , and carried by unanimous vote , the Board took the following actions • Awarded the NC 42 West Force Main Replacement project to KBS Construction Company , LLC of Fremont , NC in the amount of 205,18250 , contingent upon acquisition of remaining easements and concurrence from the funding agency ;Page868 June 20 , 2012 – 6 00 pm Continued • Approved the appropriation of funds in the amount of 40,000 from Fund 68 Reserve for Johnston County’s cost share of the project ; and • Adopted the capital project budget as follows CAPITAL PROJECT ORDINANCE FOR NC 42 WEST FORCE MAIN REPLACEMENT BE IT RESOLVED by the Board of Commissioners the “ Board ” of the County of Johnston , North Carolina the “ County ” , that pursuant to Section 132 of Chapter 159 of the General Statutes of North Carolina , the following capital project ordinance is hereby adopted Section 1 The project authorized is the NC 42 West Force Main Replacement Project , which consists of the construction installation of approximately 4,500 linear feet of 8 - inch diameter C - 900 PVC force main to replace an existing 8 - inch SDR - 21 PVC force main from the Swift Creek Wastewater Pump Station to Swift Creek and from Swift Creek to Cornwallis Road along NC 42 the “ Project ” , to be financed by a State Revolving Loan and an appropriation from the County’s Wastewater Fund “ Fund 68 ” Section 2 The officers of the County are hereby directed to proceed with the capital Project within the terms of the State Revolving Loan offer and the budget contained herein Section 3 The following amounts are appropriated for the Project Construction 205,18250 Construction contingency 19,81750 Technical services 15,00000 Total 240,00000 Section 4 The following revenues are anticipated to be available to complete this Project State revolving loan 200,00000 Appropriation from Fund 68 40,00000 Total 240,00000 Section 5 The Director of Finance is hereby directed to maintain within the Capital Project Fund sufficient specific detailed accounting records to satisfy the requirements of the North Carolina Department of Environment and Natural Resources and the terms of the State Revolving Loan shall be met Section 6 Funds may be advanced from Fund 68 for the purpose of making payments as due Reimbursement requests should be made to the North Carolina Department of Environment and Natural Resources in an orderly and timely manner Section 7 The Director of Finance is hereby directed to report annually on the financial status of each Project element in Section 3 and the total revenue received Section 8 Copies of this capital project ordinance shall be furnished to the Clerk to the Board of Commissioners , the Budget Officer and the Director of Finance for direction in carrying out this Project Adopted this 20th day of June 2012 3 Johnston Health – Request for Letter of Support Commissioner Jeffrey P Carver explained that Johnston Health is requesting a letter of support to be sent to USDA from the County Commissioners for funding of the proposed bed expansion at the Clayton Medical Center Commissioner Carver provided a brief explanation on the funding opportunity and spoke on the need for the project Following brief discussion , Commissioner Jeffrey P Carver moved the Board authorize the Chairman to send the letter of support as requested by Johnston Health Commissioner Tony Braswell seconded the motion which carried by unanimous vote Text of letter follows Mrs Rhonda H Toppings Area Director , USDA 2736 NC 210 Hwy Smithfield , NC 27577 Dear Ms Toppings The Johnston County Board of Commissioners owns the assets of Johnston Health and leases those assets to the Johnston Memorial Hospital Authority to operate and provide hospital services to the people of Johnston County The Johnston County Board of Commissioners is also responsible for appointing the Johnston Memorial Hospital Board members We have a close working relationship and have some members in common We are also keenly aware of the strategic direction that the Johnston Memorial Board of Directors is implementing to provide inpatient capability to the Clayton Medical Center The Johnston County Board of Commissioners are in strong support of the expansion of services in the western part of the county in which Clayton is located The facility will address an unmet need to the JohnstonPage869 June 20 , 2012 – 6 00 pm Continued County residents of a high caliber inpatient facility close to where they live We also consider this plan as a benefit to the entire region’s economic development We would encourage the USDA to assist Johnston Memorial in whatever capacity is available Thank you for your consideration and continued assistance to the people of Johnston County Sincerely , Allen L Mims , Jr Chairman 4 FY 2012 - 2013 Budget Presentations and Discussion A Johnston County Schools Johnston County School Superintendant Dr Ed Croom addressed the Board and introduced Board of Education Chairman Larry Strickland in the audience Dr Croom thanked the Commissioners for working with Johnston County Schools and stated he also appreciates the working relationship he has with County Manager Rick Hester Dr Croom continued that Johnston County Schools understands the dilemma the County is facing with the budget He stated Johnston County Schools will need approximately 3,000,000 more than what is proposed in the County Manager’s FY 12 - 13 budget Dr Croom explained that Johnston County Schools is continuing to operate on federal funds and the increased funding request to the County is needed to cover costs for growth and natural increases as well as teacher supplements and funding for positions at the two new high schools which were not included in the State’s funding Dr Croom noted that Johnston County Schools does not yet know what the State’s funding allocation will be He offered to answer any questions Chairman Allen L Mims , Jr stated the Commissioners appreciate the working relationship they now have with Johnston County Schools and the Board of Education He thanked Dr Croom and Chairman Strickland for addressing the Board B Johnston County Public Utilities Tim Broome , PE , Director of Utilities and Engineering , presented and reviewed with the Board the following proposed water and sewer fee adjustments for FY 12 - 13 Mr Broome reported the proposed fee adjustments for water are needed due to higher production costs and the increase in costs for chemicals The proposed fee adjustments for sewer are necessary due to the most recent wastewater treatment plant expansion that was constructed to serve developments that requested capacity but were unable to build due to the decline in the economy Department of Utilities Proposed Water and Sewer Fee Adjustments for FY 12 - 13 Commodity and Availability Fee Adjustments These are monthly charges for service availability and volume of water and sewer used Bulk Water customers include towns and private utility companies Current commodity fee 195 per 1,000 gallons Proposed commodity fee 200 per 1,000 gallons Increase 005 per 1,000 gallons + 26 Retail Water Current commodity fee 310 per 1,000 gallons Proposed commodity fee 315 per 1,000 gallons Increase 005 per 1,000 gallons + 16 For average residential customers using 4,500 gallons per month , the monthly bill increases from 2895 to 2918 + 08 Bulk Sewer customers include towns and private utility companies Current commodity fee for treatment 250 per 1,000 gallons Proposed commodity fee for treatment 265 per 1,000 gallons Increase 015 per 1,000 gallons + 6 PagePage pageNumber5870 June 20 , 2012 – 6 00 pm Continued Note No increases in bulk sewer transmission fees are proposed Transmission charges vary by customer based on number of pumping stations involved The typical transportation fee for Four Oaks and Pine Level is 092 per 1,000 gallons With the 015 per 1,000 gallons fee adjustment , the percentage increase in the total bulk service charge for these two customers is 44 Retail Sewer Current availability fee 1500 per month Proposed availability fee 2000 per month Increase 500 per month + 333 Current commodity fee 465 per 1,000 gallons Proposed commodity fee 480 per 1,000 gallons Increase 015 per 1,000 gallons + 32 For average residential customers using 4,500 gallons per month , the monthly bill would increase from 3593 to 4160 + 158 For commercial customers , the sewer availability fees increase by water meter size A 500 per month increase for each meter size is proposed Assessment ie , capacity Fee Adjustments These are one time , up front charges for water and sewer capacity allocations Bulk Water Current fee 300 per gpd Proposed fee 325 per gpd Increase 025 per gpd + 83 Residential Water Current fee 50000 per connection Proposed fee 54000 per connection Increase 4000 per connection + 8 Commercial Water Current fee 300 per gpd Proposed fee 325 per gpd Increase 025 per gpd + 83 Residential Sewer Current fee 2,40000 per connection Proposed fee 3,00000 per connection Increase 60000 per gpd + 25 Commercial Sewer Current fee 1000 per gpd Proposed fee 1250 per gpd Increase 250 per gpd + 25 Mr Broome stated staff was asked to review the proposed fee adjustments to determine if any could be deferred until the County is in a better economic recovery He reported that following staff’s review , the retail water commodity fee , residential sewer assessment fee , and commercial sewer assessment fee increases could be deferred Mr Broome offered to answer any questions Commissioner Tony Braswell asked if the infiltration issues in Pine Level and Four Oaks are improving He noted that those areas are dealing with aging infrastructure systems and he asked if infiltration will continue to be a problem due to those aging systems PagePage pageNumber6871 June 20 , 2012 – 6 00 pm Continued Mr Broome responded there are still infiltration issues ; however , he noted there has been some improvement Mr Broome stated as far as the age of the systems , there is a certain level of infiltration and inflow that could be removed ; however , it depends on the type of system C Harbor County Manager Rick Hester reported that Harbor received 4,500 in FY 11 - 12 and he has proposed 3,000 for FY 12 - 13 Mr Hester stated Harbor has requested 10,000 Keri Christensen , Executive Director for Harbor , addressed the Board and thanked them for their past support Ms Christensen stated last year , Harbor assisted over 2,500 victims with an average stay at the center being 90 days She noted Harbor works with many human services agencies such as the Johnston County Sheriff’s Office , Johnston County Schools , and the Department of Social Services providing services for victims of domestic violence and sexual assault Ms Christensen reported Harbor’s budget has been cut by approximately 15 due to the loss of federal funding which will affect their Child Advocate position She stated if funding cannot be obtained for the Child Advocate they will have to cut the position for FY 12 - 13 which will affect the children support groups , children summer programs and the children Christmas program Ms Christensen stated Harbor will continue with fundraising activities in an effort to generate as much of their own funding as possible Darla Percy , Manager of the Harbor Pizzazz Smithfield store , addressed the Board and provided a testimonial of her personal experience with Harbor Ms Percy reported that through Harbor she and her children were able to get help with an unsafe domestic situation years ago and Harbor assisted her with finding employment , transportation , and housing so she could move on Ms Percy stated she is lucky to be a success story but she would not have had the opportunity if it were not for Harbor At the inquiry of Commissioner DeVan Barbour , Ms Christensen reported Harbor’s total budget is approximately 500,000 which includes the Pizzazz stores budgets The Board thanked Ms Christensen for the information and for the services provided by Harbor D Community & Senior Services of Johnston County Neal Davis , Executive Director for Community and Senior Services of Johnston County CSS , addressed the Board Mr Davis stated the last year has been very rewarding for CSS with a lot of positive progress made and he thanked the Board and County Manager Rick Hester for their assistance Mr Davis explained that when the County Manager’s proposed FY 12 - 13 budget was released , he initially had no issues with the funding recommendation of 106,746 in that he had anticipated a reduction in funding and was working within those confines Mr Davis reported recent events have arisen with the Home and Community Care Block Grant HCCBG funding that will create a shortfall for CSS Mr Davis stated the services by CSS are designed to keep the aging population out of long term institutionalized care He continued that due to the increase in the aging population , CSS has already spent their budgeted funds and has had to look to other funding sources He noted CSS has a waiting list for every service they offer , and they are trying to avoid cutting services for those that are already receiving assistance Upon a question by Chairman Allen L Mims , Jr , Mr Davis confirmed that the County provides the local matching funds needed for the HCCBG Commissioner Tony Braswell asked how much CSS would need to make up for their shortfall in funding Mr Davis explained that CSS made the assumption it would receive 100 of the HCCBG which is intended to fund services provided by CSS to the elderly population aged 60 years and older Mr Davis continued that CSS was formed to manage the HCCBG funds ; however , he stated now , there will be a carve - out of the HCCBG funding of 10 that will go to the Department of Social Services for programs they offer which has created the funding shortfall Mr Davis stated with the 10 HCCBG funding reduction along with the anticipated reduction in non - matching County funds , it has significantly impacted the CSS budget Mr Davis reported CSS will be facing an estimated 98,521 shortfall which is the 10 HCCBG carve - out Upon questions by Commissioners Wade M Stewart and DeVan Barbour , Mr Davis explained that the Department of Social Services Board has jurisdiction over approving the HCCBG funding and CSS depends onPagePage pageNumber7872 June 20 , 2012 – 6 00 pm Continued the DSS Board to recommend what portion of the HCCBG that CSS will receive Mr Davis stated the Department of Social Services is asking to take 10 of the HCCBG to be used for their own programs County Manager Rick Hester reported years ago , the Board of Commissioners established that the DSS Board would make the decisions on the HCCBG funding Commissioner Jeffrey P Carver recalled that some years ago , it was discussed that 10 of the HCCBG funding would go to the Department of Social Services Mr Davis expressed concerns that the advisory board making the HCCBG funding recommendations is the Department of Social Services Board and he feels that CSS does not always receive an impartial hearing Mr Davis stated he would prefer to have an independent advisory board that is not affiliated with either group make the funding recommendations on the HCCBG Chairman Mims stated that he felt since the CSS was originally established to manage the HCCBG funding when it began years ago , perhaps the Board of Commissioners at that time , designated the DSS Board to make the funding recommendations because the CSS agency was new whereas the DSS Board was already up and running Commissioners Carver and Barbour noted that the issue has been ongoing for a few years Mr Davis stated he would appreciate the opportunity to find a way to improve the process Mr Davis noted that both agencies have needs and the Department of Social Services also serves people in the elderly category , but CSS needs to know how to forecast their budget and how much of the HCCBG funds they will be allocated Commissioner Stewart asked Mr Davis what CSS would need for FY 12 - 13 in addition to what the County Manager has proposed in the budget Mr Davis explained that 98,521 was the carve - out amount for FY 11 - 12 and the Department of Social Services is proposing the same amount for FY 12 - 13 Mr Davis stated CSS would need the 106,746 that is proposed in the FY 12 - 13 budget for the matching funds as well as an additional 98,521 to replace the shortfall from the HCCBG funding Commissioner Carver commented that he has offered to sit down with representatives from both sides and discuss the issues and work out the details E EMS Advisory Board Recommendations County Manager Rick Hester reported he has budgeted the same funds for FY 12 - 13 that the EMS Advisory Board has requested for the franchised EMS agencies F North Carolina Forest Service Johnston County Forest Ranger Mike Winslow stated the Forest Service has always enjoyed working with the County and appreciates all the past support Mr Winslow stated the Forest Service realizes the tough economic times and like everyone they are doing more with less Mr Winslow spoke on some of the initiatives the Forest Service is doing in an effort to continue services with limited funding He stated they are working from home when possible to save on fuel costs , utilizing older computers instead of purchasing new ones , replacing tools and equipment only when necessary , etc Mr Winslow reported because of reduced funding they have only been able to digitize two of their three radios which is hampering communication efforts He added they have not had the funds to replace some of their frontline vehicles as well as many other smaller programs and administration equipment needs are being impacted Mr Winslow noted that for the past two years , State funds have helped to offset their shortfalls ; however , those funds will not be available in the upcoming fiscal year He asked the Board for any additional assistance that could be provided At the inquiry of Commissioner Wade M Stewart , Mr Winslow stated the County contributes 40 of their overall budget which is consistent with other counties across the State District Forester Michael Good explained that they develop a proposed budget for submittal to the County each year He stated when an expense is made , the State initially covers the total cost and then submitsPagePage pageNumber8873 June 20 , 2012 – 6 00 pm Continued an invoice at the end of each month to the County for 40 of what was spent that month up to the contracted amount which was 89,000 for FY 11 - 12 Commissioner Tony Braswell noted the upcoming 911 - Communications narrowbanding project and asked if it would create additional expense for the Forest Service mobile radios Mr Winslow confirmed that the narrowbanding project will create some additional expense with the one mobile radio that has not yet been digitized G Divine Destiny Adult Care Kathy Greenwood , Communications Director for Divine Destiny Adult Care , addressed the Board and introduced Executive Director Katrina Boylan Ms Greenwood explained that Divine Destiny Adult Care is a new facility that will be opening later this month in Smithfield in order to help caregivers stay employed while making sure their family members are cared for Ms Greenwood stated the clientele will be 18 and older and the facility will include a healthcare component as well as will be a home for disabled veterans , the developmentally challenged , and those sent home from rehabilitation Ms Greenwood stated the facility will employ 8 – 12 individuals and will serve 20 people Ms Greenwood spoke on the need for more support for caregivers and she provided the Board with an overview of the operations planned for the facility Upon questions by Chairman Allen L Mims , Jr and Commissioner Wade M Stewart , Ms Greenwood stated she has been working towards opening Divine Destiny for the past 18 months Executive Director Katrina Boylan further explained the initiative was established in 2010 and there are no other adult daycare programs in the County She stated they have people on their waiting list that are presently going out of County for services and she believes Johnston County deserves such a facility Ms Boylan reported to date all funding to bring the facility up to code and obtain the needed certifications have been from private sources Ms Boylan stated they approached the Department of Social Services Board regarding funding from the Home and Community Care Block Grant and although it was determined that there is a need for the facility , no funds could be allotted for Divine Destiny Ms Boylan spoke on the need for the facility and shared her personal experiences with the Board regarding being a caregiver Ms Boylan requested the Board to consider allocating funds that would cover 3 ½ months of operational expenses to get them started Commissioner Tony Braswell asked if Divine Destiny is approved to receive Medicare and Medicaid Ms Boylan stated they are approved for Medicaid ; however , Medicare does not pay for outpatient at this time Ms Boylan added they are waiting on the final State certification so they can open by the end of the month At the inquiry of Chairman Mims , Ms Boylan stated Divine Destiny is asking for funds in the amount of 102,000 which would equate to 3 ½ months of operational expenses Commissioner Stewart stated he can appreciate Divine Destiny’s efforts and while it is a service that is certainly needed , he noted that the County has been reducing funding until the economy can begin to turnaround Marlene Depretto stated she currently lives in the I - 40 NC 42 area of Johnston County and has been a resident for over ten years Ms Depretto stated she has great respect for Community & Senior Services formerly Council on Aging for all the programs that they offer Ms Depretto spoke on the need for adult daycare in Johnston County and shared with the Board her personal experiences of being a caregiver to her father and husband Ms Depretto stressed that caregivers are desperate for help and she would appreciate any consideration the Board could give to Divine Destiny The Board thanked the Divine Destiny representatives for sharing the information H ReEntry Dot Ehlers , Executive Director for ReEntry , addressed the Board Ms Ehlers stated ReEntry provides many services such as substance abuse education , programs for at - risk youth , parenting programs , as well as HALT which is their domestic violence prevention program Ms Ehlers stated HALT is a 13 - month program where men are taught to learn nonviolent problem solving skills and ways to address their abusive thoughts andPagePage pageNumber9874 June 20 , 2012 – 6 00 pm Continued behaviors Ms Ehlers stated she has worked with the program for many years and spoke on its importance and how domestic violence affects families and future generations Ms Ehlers noted that ReEntry is a nonprofit organization and in the last two years they have experienced a 58 cut in funding Ms Ehlers reported in order to offset the funding reductions , salaries have been cut 15 as well as two week furloughs were implemented She stated they have experienced cuts in federal funding and are surviving on funding sources such as the Juvenile Crime Prevention Council as well as their contract with the Department of Social Services and client fees She asked the Board to consider allocating 10,000 to the program and stated anything would be appreciated Ms Ehlers spoke on her respect for her staff and the work that they do She noted ReEntry serves 115 people each week in Johnston and Harnett Counties Upon a question by Commissioner Tony Braswell , Ms Ehlers reported they do receive funding from Harnett County as well as Harnett County provides them with free office space I Department of Social Services Director of Social Services Earl Marett requested the Board to approve two new on - call Child Welfare Workers in the FY 12 - 13 budget He stated the current caseloads are necessitating the two additional positions and that part of the cost could be covered with TANF funds Mr Marett stated the Department of Social Services Board requested him to ask the Commissioners for the two new positions Mr Marett noted the two additional positions would allow for two on - call workers to be available at any given time along with a Supervisor which would help with response times 5 Closed Session – NCGS § 143 - 31811 a 3 – Attorney Client Privilege Upon a motion by Commissioner Jeffrey P Carver , seconded by Commissioner Cookie Pope , and carried by unanimous vote , the Board recessed regular session to sit in closed session in accordance with NCGS § 143 - 31811 a 3 – Attorney Client Privilege No action was taken Commissioner Jeffrey P Carver moved the Board adjourn closed session and resume regular session Commissioner Cookie Pope seconded the motion , which carried by unanimous vote There being no further business , Commissioner Cookie Pope moved the Board adjourn Commissioner Jeffrey P Carver seconded the motion , which carried by unanimous vote The meeting adjourned at 8 35 pm Allen L Mims , Jr , Chairman Paula G Woodard , Clerk to the BoardPage