November 6, 2017 - 10:00 am - County Board of Commissioners Meeting Minutes

10 1 Meeting of the Johnston County Board of Commissioners November 6 , 2017 10 00 am The Johnston County Board of Commissioners met in regular session Monday , November 6 , 2017 at 10 00 am in the Commissioners Meeting Room , Johnston County Courthouse Annex , Smithfield , North Carolina The following members were present Present Chairman Jeffrey P Carver , Vice Chairman Ted G Godwin , Cookie Pope , Allen L Mims , Jr , Chad M Stewart , and Larry Wood Absent None Also Present County Manager Rick J Hester , Clerk to the Board Paula G Woodard , Finance Officer and Assistant County Manager J Chad McLamb , County Attorney Jennifer J Slusser , and Paralegal Deputy Clerk to the Board Dana Cuddington Chairman Jeffrey P Carver called the meeting to order at 10 00 am Commissioner Cookie Pope opened the meeting with a prayer and called for a Moment of Silence in remembrance of the victims and their families from the recent mass shooting in Texas American Legion Post 71 Clayton led those in attendance in the Pledge of Allegiance to the American Flag 1 Approval Discussion of Agenda Upon a motion by Commissioner Allen L Mims , Jr , seconded by Commissioner Chad M Stewart , and carried by unanimous vote , the Board approved the agenda as presented 2 Consent Agenda Items Upon a motion by Commissioner Cookie Pope , seconded by Commissioner Ted G Godwin , and carried by unanimous vote , the Board approved the consent agenda items as follows Commissioners Pope and Godwin asked everyone to remember the Veterans Day Ceremony to be held on November 10 , 2017 at 11 00 am at the Smithfield - Selma High School Gym A Approval of Minutes – October 2 , 2017 10 00 am and 6 00 pm ; and October 23 , 2017 B Department of Transportation – Additions to System The Board concurred with the Department of Transportation’s recommendation to add the following roads to the State Maintained System Brazil Nut Lane SR 3338 ext , Candlenut Lane , and Breadnut Lane – Maplewood Run – Phase 3 – Smithfield Township Cotton Mill Drive SR 3273 ext – Joseph Pointe – O’Neals Township Pebble Creek Drive – Brighton Ridge Subdivision – Pleasant Grove Township Whitfield Drive and Crownview Court – Whitfield at Flowers Plantation – Phase 1 – Wilders Township C Veterans Day Proclamation adopted as follows PROCLAMATION VETERANS DAY - 2017 WHEREAS , for decades America has paused on the 11th of November , the anniversary of the armistice that concluded World War I , to remember and to honor our veterans of military service in proud and grateful recognition of the hardships and sacrifices by the millions of men and women who have defended our land in war and in peace ; and WHEREAS , the freedoms we enjoy have been purchased and maintained at a high price , as Americans have been willing , throughout our history , to fight and die to preserve their individual rights as guaranteed in the United States Constitution and the Bill of Rights ; andPage2 November 6 , 2017 – 10 00 am Continued WHEREAS , Americans owe a great debt to all those who have served in defense of this nation throughout the generations ; for their sacrifices , often resulting in permanent injury or death , which have preserved our unique form of government dedicated to human right and respect for the individual , and preserved our freedoms and promise of liberty as an example for oppressed persons of the world ; and WHEREAS , in honor of these dedicated men and women , we pledge our continued defense of our nation so that their sacrifice will stand before the entire world as a tribute to the spirit and determination of a people dedicated to the principle of freedom and democracy NOW , THEREFORE , the Johnston County Board of Commissioners does hereby proclaim November 11 , 2017 , as “ Veterans ’ Day ” in Johnston County , and urge our citizens to commend its observance th Proclaimed this the 6 day of November , 2017 D Proclamation – National Farm City Week – November 17 - 23 , 2017 adopted as follows NATIONAL FARM - CITY WEEK RESOLUTION NOVEMBER 17 - 23 , 2017 WHEREAS , agriculture has always been a cornerstone of Johnston County’s way of life , we acknowledge that dedicated farmers improve our wellbeing by working to ensure a healthy and abundant agriculture supply To succeed in this important enterprise , our farmers rely on essential partnerships with non - rural communities to supply , sell , and deliver finished products across the country and around the world During National Farm - City Week , we recognize the importance of this cooperative network to the success of the agriculture industry WHEREAS , farming was America’s first industry and continues today to provide us with many of the necessities of life such as food , clothing , and fuel for our energy needs Agriculture employs a substantial number of workers in Johnston County including farmers , shippers , processors , marketers , retailers , truck drivers , inspectors , and others who annually contribute more than 38 billion in value - added income in Johnston County WHEREAS , we welcome new opportunities for trade , hard work , and successful cooperation between farmers and city workers to continue to play a vital role in our country’s success and be a critical resource for countless people here and around the nation WHEREAS , Farm - City collaborations help maintain and improve our nation’s food and fiber supply and contribute to a better quality of life for countless citizens We commend the many Johnstonians whose hard work and ingenuity reflect the true spirit of America and help to ensure a prosperous future for all WHEREAS , we gather with family and friends around the Thanksgiving table , it is fitting that we count among our blessings the vital farm - city partnerships that have done so much to improve the quality of our lives Rural and non - rural communities working together have made the most of our rich agricultural resources , and they continue to contribute to the health and wellbeing of our people and to the strength of our economy NOW , THEREFORE , we the Commissioners of Johnston County do hereby proclaim November 17 - 23 , 2017 , as Farm - City Week We call upon citizens in rural and city areas to acknowledge and celebrate the achievements of all those who , working together , produce an abundance of agriculture products that strengthen and enrich our community and nation Proclaimed this the 6th day of November , 2017 E Extension of Terms on Mental Health Board Due to the County discussing a possible merger with Alliance effective July 1 , 2018 , the Board extended the terms of the following individuals on the Johnston County Mental Health Board to June 30 , 2018 Jerry Jailall , Jacqueline Lacy , and Karen Tremblay F Emergency Services – Acceptance of State Disaster Recovery Act Grant Per the request of the Emergency Services Department , the Board accepted a North Carolina State Disaster Recovery Act Grant in the amount of 386,000 to be used as follows ? Rehabilitation targeted toward low and moderate income owners ? Property locations targeted for funding o Noah Road , Benson o East Ridge Road , Four Oaks o Princeton - Kenly Road , Kenly o Hwy 50 , Garner o Stewart Road , Four Oaks o Williford Road , Princeton o Richardson Bridge Road , Princeton o College Avenue , KenlyPage3 November 6 , 2017 – 10 00 am Continued G Sheriff’s Office – Request to Surplus Vehicle The Board declared the following vehicle surplus that was involved in an accident and deemed a total loss by the insurance carrier 2011 Ford Crown Victoria , VIN # 2FABP7BV7BX138358 H Tax Releases & Refunds – 09 16 2017 – 10 15 2017 Motor Vehicle Release Refund Report Year Bill # Acct # Name Tran Type Paid 2012 1306 - 573528 1303 - 588041 MCCOY , REGINA Overpayment 12720 2017 1710 - 649011 1708 - 671567 KARNES , JOSEPH R Overpayment 13545 Real Personal Property Releases TRANS DATE TIME USER YR BILL # ACCT # TAXPAYER NAME AMOUNT 9 21 2017 11 49 06 AM ALassiter 2017 - 108073 2000199862 VANN PAIR 2,72580 9 21 2017 2 39 00 PM ALassiter 2017 - 52978 2000144143 PORTEOUS , RANDY A 10296 9 21 2017 3 45 46 PM ALassiter 2017 - 71042 2000169520 PROUTEY , BENJAMIN G 17527 9 22 2017 3 45 03 PM ALassiter 2017 - 105527 2000178997 OSAKA NIKU AND SUSHI INC 1,49712 9 22 2017 3 47 04 PM ALassiter 2017 - 66105 2000181320 K C XPRESS LLC 23444 9 25 2017 10 09 07 AM ALassiter 2017 - 108067 2000199853 L & J AVIATION LLC 42504 9 25 2017 10 14 27 AM ALassiter 2017 - 23886 2000169555 HORRELL , LARRY D 1,19326 9 25 2017 11 39 59 AM dwoodward2 2017 - 28427 2000091751 HARPER , KENNETH 42828 9 25 2017 1 14 50 PM ALassiter 2017 - 2214 2000199162 MY EYE DR OPTOMETRY OF NORTH 22279 CAROLINA , PLLC 9 25 2017 2 08 14 PM ALassiter 2017 - 104058 2000147231 DANCHI , RICHARD 34440 9 25 2017 4 38 20 PM ALassiter 2017 - 20949 2000106791 CARWELL , JEFF 18578 9 26 2017 8 41 31 AM ALassiter 2017 - 80341 2000014250 MINK , GARY HARPER 29322 9 26 2017 4 17 29 PM ALassiter 2017 - 108276 2000201529 PEARCE , MARGARET L 20752 9 26 2017 4 39 09 PM ALassiter 2017 - 101691 2000172995 A B TOWING & TRANSPORT INC 23150 9 28 2017 8 45 04 AM ALassiter 2017 - 23886 2000169555 HORRELL , LARRY D - 1,19326 9 28 2017 8 46 37 AM ALassiter 2017 - 23886 2000169555 HORRELL , LARRY D 11440 10 2 2017 10 57 49 AM ALassiter 2017 - 108057 2000199827 ADVENTIST WORLD AVIATION 67222 10 10 2017 9 53 46 AM ALassiter 2017 - 61264 32995012 GODWIN , JAMES E 15721 10 10 2017 10 16 40 AM ALassiter 2017 - 22056 2000185302 BLACK , ROBERT L 16226 10 10 2017 10 22 55 AM ALassiter 2017 - 65143 2000181497 BANKS , NILOUS I 15401 10 12 2017 3 13 08 PM ALassiter 2017 - 201248 2000203929 LEAK LOCATERS INC 24258 10 12 2017 3 14 50 PM ALassiter 2017 - 201250 2000203929 LEAK LOCATERS INC 29979 10 12 2017 3 15 32 PM ALassiter 2017 - 201251 2000203929 LEAK LOCATERS INC 36480 10 12 2017 3 17 18 PM ALassiter 2017 - 201252 2000203929 LEAK LOCATERS INC 43120 10 13 2017 8 41 25 AM ALassiter 2017 - 21945 2000187834 PROG LEASING LLC 21316 10 13 2017 10 31 06 AM cfutch 2016 - 35637 32995012 GODWIN , JAMES E 16072 10 13 2017 2 05 02 PM ALassiter 2017 - 24146 803 PARRISH , DENNIE K 37570 Real Personal Property Refunds TRANS DATE TIME USER YR BILL # ACCT # TAXPAYER NAME AMOUNT 9 18 2017 11 47 31 AM jmorrow 2017 - 56881 2000100138 OGNI , SHAWN M 1,77013 9 19 2017 9 38 08 AM awestbrook 2017 - 14 2000170494 HILL , CHRISTOPHER 15800 9 19 2017 9 39 04 AM awestbrook 2017 - 74442 2000076798 HILL , CHRISTOPHER J 84792 9 19 2017 9 40 00 AM awestbrook 2017 - 41297 2000197554 HILL , CHRISTOPHER J 67833 9 27 2017 2 47 55 PM jmorrow 2017 - 37259 2000086580 SMITH , PEGGY D 86133 10 2 2017 3 11 52 PM LOCKBOX 2017 - 101031 2000188497 TORRES ALVAREZ , JOSE 99361 FRANCISCO 10 3 2017 11 25 30 AM jmorrow 2017 - 101710 2000188653 MCLAURIN , JIMMY D 14719 10 6 2017 2 35 29 PM jmorrow 2017 - 15128 2000173239 ZIMMERMAN , ALLISON J 26874 10 10 2017 12 34 51 PM awestbrook 2017 - 51763 2000099006 DANIELS , ANTHONY TRYONE 28750 10 13 2017 10 32 17 AM cfutch 2016 - 35637 32995012 GODWIN , JAMES E 16514Page4 November 6 , 2017 – 10 00 am Continued North Carolina Vehicle Tax System - Pending Refund Report – September 2017 100 + Payee Name Bill # Transaction Refund Total Change # Reason LITTLE , 0039212175 150149744 Situs error 000 KRISTINE 9137 MICHELLE 1563 3046 10620 OCHOA , 0039133538 112495248 Adjustment 9368 OLMAN 5044 ALBERTO 721 PAVON 15133 PARKER , 0038898692 74267414 Adjustment 17706 ROBERT 2270 HUXLEY 19976 45729 October 24 , 2017 This is to certify that , as authorized by the Board of Commissioners on December 11 , 2000 , I have approved the following tax releases and refunds under 100 , as recommended by the County Tax Administrator , Sheila Garner A complete record of this information is on file in the County Finance Office Totals from 9 15 17 to 10 15 17 Tax refunds - Personal Real Property 24517 Tax releases - Personal Real Property 52214 Motor Vehicle releases refunds 11899 Recommended by Tax Administrator Sheila Garner Approved by Finance Director J Chad McLamb 3 Public Comments A Research Triangle Regional Partnership Update Research Triangle Regional Partnership Executive Director Ryan Combs visited the meeting and provided the Board with an update on the activities at the Partnership Mr Combs stated he has been at the Partnership for eight months and it has been a unique and incredible opportunity to go out and brag on the State of North Carolina Mr Combs reported on recent site selection consultant trips and spoke on how he has been promoting the benefits of locating in Johnston County as well as highlighting the County’s existing industries including Grifols and Novo Nordisk Mr Combs thanked Economic Development Director Chris Johnson for being a part of one of the recent site selection consultant dinners Mr Combs spoke on a recent recruiting trip to Ireland and how that country is currently a hotbed for expanding industry He noted companies such as Google , Paypal , and Facebook have large presences in Ireland and he hopes to become a gateway between there and the United States Mr Combs stated his goal is to establish as many relationships as possible with people in the external markets both nationally and internationally in an effort to promote all North Carolina has to offer Mr Combs also spoke on the importance of being an economic driver for small businesses and helping them to grow and expand He thanked Mr Johnson for his assistance to the Partnership stating he enjoys working with him and Johnston County The Board thanked Mr Combs for the update B Industry Appreciation Award – Johnston County Industries , Selma , North Carolina The Board of Commissioners and the Johnston County Economic Development Advisory Board recognized Johnston County Industries of Selma for their commitment to Johnston County by honoring the company with the County’s Industry Appreciation Award which is presented to industries quarterly Economic Development Director Chris Johnson introduced Economic Development Advisory Board Chair and Selma Mayor Cheryl Oliver for the presentation Mayor Oliver stated Johnston County Industries JCI was established in 1975 through the vision of Mr Nolan Hinson who wanted a place dedicated to serving people with disabilities who were seeking employment She continued that powered by a vision along with a 12,000 grant , three staff members , and a lease on 2,000 square feet , JCI was launched Mayor Oliver spoke on the expansions JCI has undergone over the years noting they are now headquartered in Selma but occupy 130,000 square feet of space across locations in Johnston ,PagePage pageNumber55 November 6 , 2017 – 10 00 am Continued Wayne , Sampson , Lee , and Harnett Counties She stated JCI employs over 200 full - time and part - time workers and also operates the JCI Thrift Store & Donation Center as well as the Cyber Café restaurant in the Johnston Medical Mall Mayor Oliver also spoke on programs established by JCI that serve the younger population helping them to obtain high school diplomas and community based vocational training along with job search assistance Mayor Oliver stated as a JCI Board member , she can personally attest that JCI does not grow their business just for the sake of becoming bigger , but rather for their purpose of empowering people with disabilities and disadvantages to succeed through training and employment Mayor Oliver presented the award to JCI stating they are a blessing to all the communities they have a presence in President & CEO Bill Sharek thanked everyone for the award and expressed his appreciation to the Board of Commissioners for their many years of support to JCI Mr Sharek commended his staff stating they are the real heroes of the company who work every day giving life to JCI Mr Sharek shared some statistics with the Board noting that over the last five years , JCI has served almost 5,400 people helping to get them on a pathway from disability into gainful employment He stated in the last five years , JCI has placed 1,389 people in gainful employment opportunities and through their youth programs , they have helped 260 students obtain their diplomas or GED and then on to employment Mr Sharek reported in the last four years JCI has doubled revenues and increased employment in the production areas from 85 to 216 He spoke on the economic impact JCI has had stating they have generated approximately 40 million worth of revenue during the last five years Mr Sharek thanked the Board for partnering with JCI on the use of the Unity House in Selma located on Richardson Street and also expressed their appreciation for the recent renovations He stated JCI plans to spend their own funds to improve the driveway , parking area , and landscaping around the facility Mr Sharek presented a Certificate of Appreciation to the Board of Commissioners for their support of the facility on Richardson Street in Selma stating with the recent renovations they have tripled the size of their programs at that location Mr Sharek also thanked Mayor Oliver and Selma for their support to JCI He introduced and recognized Vice President Patricia Little , Vice President Johanna Barker , Manager of Business Development & Employer Services Marie Day , and Manager of Marketing & Public Relations Nancy Bartholomew The Board thanked Mr Sharek and JCI for their continued growth in Johnston County C Introduction of New Selma Town Manager Selma Mayor Cheryl Oliver introduced the Town of Selma’s new Manager , Mr Elton Daniels to the Board of Commissioners The Board welcomed Mr Daniels to the meeting and to Johnston County D Update on Recent Opioid Forum Health Director Dr Marilyn Pearson thanked the Board of Commissioners for their support for the Opioid Forum held on November 3 , 2017 at the Johnston County Agricultural Building Dr Pearson stated approximately 100 people attended the forum and she feels it was a success She stated they plan to release a summary report soon as well as develop a task force noting it is a very important public health issue 4 Bentonville Volunteer Fire Department – Approval of Tax Exempt Loan Status Chairman Jeffrey P Carver recused himself from the discussion and vote on this item and turned the meeting over to Vice Chairman Ted G Godwin Finance Director and Assistant County Manager Chad McLamb explained the Bentonville Volunteer Fire Department is requesting the Board to grant them tax exempt loan status so they can borrow up to 100,000 from First Citizens Bank for the purchase of a 2017 Freightliner E - One 1500 1000 Pumper Tanker at an interest rate of 245 with a 10 year term Mr McLamb stated he has reviewed the documentation and recommends the financing from First Citizens Bank with monthly payments Bentonville Fire Chief John Beasley offered to answer any questions Chief Beasley stated the fire department would prefer to set up the loan with an annual schedule since most of their payments come in to the fire department annually Upon a motion by Commissioner Chad M Stewart , seconded by Commissioner Cookie Pope , and carried by unanimous vote with Chairman Jeffrey P Carver abstaining , the Board adopted the following resolution granting the Bentonville Fire Department tax exempt loan status PagePage pageNumber66 November 6 , 2017 – 10 00 am Continued NOW , THEREFORE , BE IT HEREBY RESOLVED , that the Board of Commissioners of Johnston County , North Carolina , does hereby approve a tax - exempt loan to the Bentonville Volunteer Fire Department , Inc the “ VFD ” , from First Citizens Bank & Trust Company in an amount up to 100,00000 for the purchase of a 2017 Freightliner E - One 1500 1000 Pumper Tanker RESOLVED , FURTHER , that the approval of the loan to the VFD set forth above is given solely for purposes of the public approval requirements for tax - exempt financing applicable to the VFD because of Section 150 e 3 and Section 147 f of the Internal Revenue Code of 1986 , as amended , and such approval does not obligate the County or its Board of Commissioners in any way regarding repayment of the debt Duly certified by the execution hereof and the placement hereon of the seal of said county , th this 6 day of November , 2017 Vice Chairman Godwin turned the meeting back over to Chairman Carver 5 Public Utilities – Approval of Equipment Purchase – Vacuum Purchase Utilities Director Chandra Farmer , PE , explained the Department of Utilities received pricing for a vacuum truck from Vacall ™ through the National Joint Powers Alliance contract # 022014 - GRD Ms Farmer reported in the past , the County has relied on rental equipment or contract services for sewer main cleaning and inspection ; however , this equipment will allow the County to provide more efficient routine sewer operations , emergency response and safe excavation for existing utility locations Ms Farmer stated the proposal for purchase of the truck is 367,47041 and the Department of Utilities ’ FY 17 18 budget includes a 350,000 capital appropriation from Fund 68 Retail Sewer Operations for the vacuum truck However , an additional 350,000 in capital expenditures is budgeted from the account for “ Wastewater Pump Station Upsizing and Improvements ” Ms Farmer stated the Department proposes to fund the remaining 17,47041 from the additional capital in Fund 68 - Retail Sewer Operations Ms Farmer requested the Board’s approval of the proposed vacuum truck purchase from Vacall ™ in the amount of 367,47041 and to fund the remaining cost of 17,47041 from the additional capital in Fund 68 - Retail Sewer Operations Upon a motion by Commissioner Cookie Pope , seconded by Commissioner Ted G Godwin , and carried by unanimous vote , the Board approved the vacuum truck purchase from Vacall ™ in the amount of 367,47041 and to fund the remaining cost of 17,47041 from the additional capital in Fund 68 - Retail Sewer Operations 6 Public Utilities – Buffalo Water District – 2017 - 2018 Hydraulic Improvements Budget Upon a motion by Commissioner Cookie Pope , seconded by Commissioner Ted G Godwin , and carried by unanimous vote , the Board recessed regular session to sit as the Buffalo Water District Board Sitting as the Buffalo Water District Board Utilities Director Chandra Farmer , PE , stated the Buffalo Water District has received a Notice of Intent to Fund from NCDEQ Division of Water Infrastructure DWI for the proposed 2017 - 18 Hydraulic Improvements project She explained the proposed project includes a 20 ” water main from the water treatment plant to Buffalo Road Ms Farmer reported the project is identified in the “ Johnston County Public Utilities 2017 Capital Improvements Plan adopted September 4 , 2017 ” Following is the proposed project budget Technical Services Engineering Surveying Permitting 78,00000 Construction 2,020,00000 Contingency 202,00000 Loan Closing 46,00000 Total Project Cost 2,346,00000 Funding for the proposed project is as follows NCDEQ DWI Drinking Water Loan max interest rate of 153 2,300,00000 Fund 69 Appropriations 46,00000 Total Project Funds 2,346,00000 Ms Farmer stated the Buffalo Water District has not received the formal loan offer from NCDEQ DWI , but the offer should be sent after the engineering report is approved Ms Farmer continued that engineering expenses have been identified by DWI as eligible for reimbursement as part of the proposed loan ; however , if by unforeseen circumstances , the loan offer is not received or approved , funds would be appropriated from Fund 69PagePage pageNumber77 November 6 , 2017 – 10 00 am Continued for any design services completed She requested the Board to approve the proposed project budget via adoption of the capital project budget ordinance in order for staff to proceed with the project design Upon a motion by Commissioner Ted G Godwin , seconded by Commissioner Cookie Pope , and carried by unanimous vote , the Board approved the project budget via adoption of the following capital project ordinance CAPITAL PROJECT ORDINANCE FOR THE BUFFALO WATER DISTRICT 2017 - 18 HYDRAULIC IMPROVEMENTS PROJECT BE IT RESOLVED by the Board of Commissioners the “ Board ” of the County of Johnston , North Carolina the “ County ” , sitting as the governing body of the Buffalo Water District the “ District ” , that pursuant to Section 132 of Chapter 159 of the General Statutes of North Carolina , the following capital project ordinance is hereby adopted Section 1 The project authorized is the Buffalo Water District 2017 - 18 Hydraulic Improvements Project the “ Project ” The Project includes a 20 - inch water main from the County’s water treatment plant to Buffalo Road and is to be financed by a Drinking Water State Revolving Fund Loan and an appropriation from the Water District Operating Fund “ Fund 69 ” Section 2 The officers of the District are hereby directed to proceed with the capital Project within the terms of the Drinking Water State Revolving Fund Loan offer and the budget contained herein Section 3 The following amounts are appropriated for the Project Technical Services 78,000 Construction 2,020,000 Contingency 202,000 Loan Closing 46,000 Total 2,346,000 Section 4 The following revenues are anticipated to be available to complete this Project Drinking Water State Revolving Fund Loan 2,300,000 Fund 69 Appropriation 46,000 Total 2,346,000 Section 5 The Director of Finance is hereby directed to maintain within the Capital Project Fund sufficient specific detailed accounting records to satisfy the requirements of the North Carolina Department of Environmental Quality and the terms of the Drinking Water State Revolving Fund Loan shall be met Section 6 Funds may be advanced from Fund 69 for the purpose of making payments as due Reimbursement requests should be made to the North Carolina Department of Environmental Quality in an orderly and timely manner Section 7 The Director of Finance is hereby directed to report annually on the financial status of each Project element in Section 3 and the total revenue received Section 8 Copies of this capital project ordinance shall be furnished to the Clerk to the Board of Commissioners , the Budget Officer and the Director of Finance for direction in carrying out this Project Adopted this 6th day of November , 2017 Upon a motion by Commissioner Cookie Pope , seconded by Commissioner Allen L Mims , Jr , and carried by unanimous vote , the Board adjourned as the Buffalo Water District Board , and regular session was resumed 7 Public Utilities – Wilson’s Mills Water District – 2017 - 2018 Hydraulic Improvements Budget Upon a motion by Commissioner Cookie Pope , seconded by Commissioner Allen L Mims , Jr , and carried by unanimous vote , the Board recessed regular session to sit as the Wilson’s Mills Water District Board Sitting as the Wilson’s Mills Water District Board Utilities Director Chandra Farmer , PE , stated the Wilson’s Mills Water District has received a Notice of Intent to Fund from NCDEQ Division of Water Infrastructure DWI for the proposed 2017 - 18 Hydraulic Improvements project Ms Farmer explained the proposed project includes a 12 ” 16 ” water main from the Wilsons Mill’s elevated water tank along Wilson’s Mills Road to Gordon Road and a 15 MGD expandable to 37 MGD booster pump station She stated the proposed project is identified in the “ Johnston County Public Utilities 2017 Capital Improvements Plan adopted September 4 , 2017 ” Following is the proposed project budget Technical Services Engineering Surveying Permitting 159,00000 Easement Preparation and Acquisition 40,00000 Construction 1,910,00000PagePage pageNumber88 November 6 , 2017 – 10 00 am Continued Contingency 191,00000 Loan Closing 45,40000 Total Project Cost 2,345,40000 Funding for the proposed project is as follows NCDEQ DWI Drinking Water Loan max interest rate of 153 2,270,00000 Fund 69 Appropriations 75,40000 Total Project Funds 2,345,40000 Ms Farmer stated the Wilson’s Mills Water District has not received the formal loan offer from NCDEQ DWI , but the offer should be sent after the engineering report is approved Ms Farmer reported engineering expenses have been identified by DWI as eligible for reimbursement as part of the proposed loan ; however , if by unforeseen circumstances , the loan offer is not received or approved , funds would be appropriated from Fund 69 for any design services completed Ms Farmer requested the Board’s approval of the proposed project budget via adoption of the capital project budget ordinance in order for staff to proceed with the project design Upon a motion by Commissioner Allen L Mims , Jr , seconded by Commissioner Cookie Pope , and carried by unanimous vote , the Board approved the project budget via adoption of the following capital project ordinance CAPITAL PROJECT ORDINANCE FOR THE WILSON’S MILLS WATER DISTRICT 2017 - 18 HYDRAULIC IMPROVEMENTS PROJECT BE IT RESOLVED by the Board of Commissioners the “ Board ” of the County of Johnston , North Carolina the “ County ” , sitting as the governing body of the Wilson’s Mills Water District the “ District ” , that pursuant to Section 132 of Chapter 159 of the General Statutes of North Carolina , the following capital project ordinance is hereby adopted Section 1 The project authorized is the Wilson’s Mills Water District 2017 - 18 Hydraulic Improvements Project the “ Project ” The Project includes a 12inch 16 - inch water main from the Wilson’s Mills elevated water tank along Wilson’s Mills Road to Gordon Road and a 15 MGD expandable to 37 MGD booster pump station , and is to be financed by a Drinking Water State Revolving Fund Loan and an appropriation from the Water District Operating Fund “ Fund 69 ” Section 2 The officers of the District are hereby directed to proceed with the capital Project within the terms of the Drinking Water State Revolving Fund Loan offer and the budget contained herein Section 3 The following amounts are appropriated for the Project Technical Services 159,000 Easement Preparation and Acquisition 40,000 Construction 1,910,000 Contingency 191,000 Loan Closing 45,400 Total 2,345,400 Section 4 The following revenues are anticipated to be available to complete this Project Drinking Water State Revolving Fund Loan 2,270,000 Fund 69 Appropriation 75,400 Total 2,345,400 Section 5 The Director of Finance is hereby directed to maintain within the Capital Project Fund sufficient specific detailed accounting records to satisfy the requirements of the North Carolina Department of Environmental Quality and the terms of the Drinking Water State Revolving Fund Loan shall be met Section 6 Funds may be advanced from Fund 69 for the purpose of making payments as due Reimbursement requests should be made to the North Carolina Department of Environmental Quality in an orderly and timely manner Section 7 The Director of Finance is hereby directed to report annually on the financial status of each Project element in Section 3 and the total revenue received Section 8 Copies of this capital project ordinance shall be furnished to the Clerk to the Board of Commissioners , the Budget Officer and the Director of Finance for direction in carrying out this Project Adopted this 6th day of November , 2017 8 Public Utilities – Wilson’s Mills Water District – Water Treatment Plant Service Line Budget Continuing as the Wilson’s Mills Water District BoardPagePage pageNumber99 November 6 , 2017 – 10 00 am Continued Utilities Director Chandra Farmer , PE , stated the Wilson’s Mills Water District has received a Notice of Intent to Fund from NCDEQ Division of Water Infrastructure DWI for the proposed WTP Service Line project She explained the proposed project includes a 24 ” water main from the Johnston County Water Treatment Plant to the Wilson’s Mills elevated water tank and booster pump station at the water treatment plant Ms Farmer reported the proposed project is identified in the “ Johnston County Public Utilities 2017 Capital Improvements Plan adopted September 4 , 2017 ” Following is the proposed project budget Technical Services Engineering Surveying Permitting 156,00000 Easement Preparation and Acquisition 50,00000 Construction 4,000,00000 Contingency 400,00000 Loan Closing 94,00000 Total Project Cost 4,700,00000 Funding for the proposed project is as follows NCDEQ DWI Drinking Water Loan max interest rate of 153 4,700,00000 Total Project Funds 4,700,00000 Ms Farmer stated the Wilson’s Mills Water District has not received the formal loan offer from NCDEQ DWI , but the offer should be sent after the engineering report is approved Ms Farmer reported engineering expenses have been identified by DWI as eligible for reimbursement as part of the proposed loan ; however , if by unforeseen circumstances , the loan offer is not received or approved , funds would be appropriated from Fund 69 for any design services completed Ms Farmer requested the Board’s approval of the proposed project budget via adoption of the capital project budget ordinance in order for staff to proceed with the project design Upon a motion by Commissioner Allen L Mims , Jr , seconded by Commissioner Ted G Godwin , and carried by unanimous vote , the Board approved the project budget via adoption of the following capital project ordinance CAPITAL PROJECT ORDINANCE FOR THE WILSON’S MILLS WATER DISTRICT WATER TREATMENT PLANT SERVICE LINE PROJECT BE IT RESOLVED by the Board of Commissioners the “ Board ” of the County of Johnston , North Carolina the “ County ” , sitting as the governing body of the Wilson’s Mills Water District the “ District ” , that pursuant to Section 132 of Chapter 159 of the General Statutes of North Carolina , the following capital project ordinance is hereby adopted Section 1 The project authorized is the Wilson’s Mills Water District Water Treatment Plant Service Line Project the “ Project ” The Project includes a 24 - inch water main from the Johnston County Water Treatment Plant to the Wilson’s Mills elevated water tank and booster pump station at the water treatment plant and is to be financed by a Drinking Water State Revolving Fund Loan Section 2 The officers of the District are hereby directed to proceed with the capital Project within the terms of the Drinking Water State Revolving Fund Loan offer and the budget contained herein Section 3 The following amounts are appropriated for the Project Technical Services 156,000 Easement Preparation and Acquisition 50,000 Construction 4,000,000 Contingency 400,000 Loan Closing 94,000 Total 4,700,000 Section 4 The following revenues are anticipated to be available to complete this Project Drinking Water State Revolving Fund Loan 4,700,000 Total 4,700,000 Section 5 The Director of Finance is hereby directed to maintain within the Capital Project Fund sufficient specific detailed accounting records to satisfy the requirements of the North Carolina Department of Environmental Quality and the terms of the Drinking Water State Revolving Fund Loan shall be met Section 6 Funds may be advanced from the Water District Operating Fund “ Fund 69 ” for the purpose of making payments as due Reimbursement requests should be made to the North Carolina Department of Environmental Quality in an orderly and timely manner Section 7 The Director of Finance is hereby directed to report annually on the financial status of each Project element in Section 3 and the total revenue received Page010 November 6 , 2017 – 10 00 am Continued Section 8 Copies of this capital project ordinance shall be furnished to the Clerk to the Board of Commissioners , the Budget Officer and the Director of Finance for direction in carrying out this Project Adopted this 6th day of November , 2017 Upon a motion by Commissioner Ted G Godwin , seconded by Commissioner Chad M Stewart , and carried by unanimous vote , the Board adjourned as the Wilson’s Mills Water District Board , and regular session was resumed 9 Budget Revisions Assistant County Manager and Finance Officer Chad McLamb requested the Board to approve the budget revisions listed in the agenda packet and offered to answer any questions Commissioner Cookie Pope commended Heritage Center Director Todd Johnson for the Historical Marker Program project and spoke on its importance in making sure all cemeteries in the County are identified and properly marked Commissioner Ted G Godwin moved the Board approve the following budget amendments , seconded by Commissioner Cookie Pope , and carried by unanimous vote Heritage Center REQUESTED CHANGE FUND BUDGET CODE LINE ITEM CLASSIFICATION EXPENDITURE INCREASE DECREASE 19 44756207 Grant Expenditures 5,00000 19 4475 New Collection Materials Preservation 4,00000 19 4475 New Historical Marker Program 11,30000 TOTAL NET EXPENDITURES 10,30000 REQUESTED CHANGE FUND BUDGET CODE LINE ITEM CLASSIFICATION REVENUE INCREASE DECREASE 19 447533990 Fund Balance Appropriated 9,65000 19 447536207 Grant Revenue 65000 TOTAL NET REVENUE 10,30000 Sheriff REQUESTED CHANGE FUND BUDGET CODE LINE ITEM CLASSIFICATION EXPENDITURE INCREASE DECREASE 10 51001700 Vehicles 31000 10 51003100 Fuels 3638 10 51003350 Supplies – Special 2500 10 51004300 Special Services 23050 10 51007414 Capital Outlay – Sheriff 67284 TOTAL NET EXPENDITURES 1,27472 REQUESTED CHANGE FUND BUDGET CODE LINE ITEM CLASSIFICATION REVENUE INCREASE DECREASE 10 510032106 Controlled Substance Tax 67284 10 510033099 Miscellaneous Revenue 60188 TOTAL NET REVENUE 1,27472 10 Appointments Upon a motion by Commissioner Allen L Mims , Jr , seconded by Commissioner Cookie Pope , and carried by unanimous vote , the Board made the following appointments A Meadow Firefighter’s Relief Fund Board of Trustees – Reappointed Hobert Glenn Barefoot for a two year term to expire on October 31 , 2019 B Moccasin Creek Service District Board – Reappointed Jeff Holt representing Pine Level for a two year term to expire on October 31 , 2019 Page111 November 6 , 2017 – 10 00 am Continued 11 Delinquent Tax Collection Report Tax Administrator Sheila Garner reported on the collection of delinquent taxes for the month of October 2017 She presented the following information Enforced Collections October 2017 YTD Wage Garnishments 16 57 Bank Attachments 32 86 Levys 0 0 Foreclosures Complaints Filed October 2017 6 17 Pending Dollars Collected October 2017 5,63553 As of October 31 , 2017 , the Tax Department has collected 1535 of the real and personal levy for 2017 No foreclosure sale date is scheduled The registered motor vehicle collections for October 2017 are 1,108,52386 and YTD 17 - 18 is 4,779,29054 12 Manager Reports and Comments None 13 Board Reports and Comments A Appointment of Commissioner for District 6 Vacancy Commissioner Ted G Godwin stated when Keith Branch resigned the Commissioner District 6 seat effective at the end of September , it was encumbered upon the Board of Commissioners to name a replacement Commissioner Godwin reported the Board solicited interested parties from District 6 with four individuals stepping forward for consideration Commissioner Godwin thanked Commissioners Chad M Stewart and Larry Wood for working with him to engage the assistance of the Republican Party Chair Patrick Harris and Vice Chair Michelle Haller to help with the selection process Commissioner Godwin thanked Mr Harris and Ms Haller for their assistance stating they were instrumental in helping organize the process including the development of a series of questions that were used to interview the candidates Commissioner Godwin stated after the resumes were reviewed and the interviews were conducted , the group could not come to a consensus for a unanimous top recommendation Commissioner Godwin prefaced his next remarks by stating that his comments are from him and should not be viewed as a report from the group He explained that while all the candidates expressed similar fiscal conservative values , the depth of the level of experience varied greatly with one resume standing out in terms of activity and service back to Johnston County and organizations within District 6 Commissioner Godwin stated during the interviews , again that same individual stood out considerably in terms of awareness of topics such as county budgets , revenue streams , debt capacities , and tax issues Commissioner Godwin stated that individual was Mr Lee Jackson who is a CPA and has also participated in audits for municipal entities and is well versed in financial dealings with respect to public dollars Commissioner Godwin continued that since North Carolina General Statutes require the appointed person to serve only until the next regular ballot cycle , the new Commissioner would only serve until December 2018 He explained the appointee will have to file in February and immediately face the primary election with the general election in November whereupon the voters can then properly exercise their choice for the District 6 Commissioner Commissioner Godwin stated since the appointment would be for a relatively short period of time , he believes it is important to select the person best qualified to have immediate relevance in contributing to major and important discussions that will be facing the Board and he believes that person is Mr Jackson Commissioner Godwin concluded his remarks by stating he was impressed with all the candidates in that they all had very good qualities and he felt they could all eventually be very good Commissioners ; however , he feels Mr Jackson can bring the most to the Board in the short period of time Commissioner Godwin stated he encourages all the applicants to considering filing for election in February and let the voters have their say Commissioner Chad M Stewart noted that in many instances , when a Board has to appoint a fellow Commissioner it can often be under unfortunate circumstances and therefore , it is not something that Boards enjoy doing Commissioner Stewart stated he is glad there is legislation in place that allows the voters to havePage212 November 6 , 2017 – 10 00 am Continued their say in a speedy fashion and he agrees with Commissioner Godwin that he would encourage all the applicants to file for election in order to let the voters decide who represents them Commissioner Allen L Mims , Jr stated this will be the third time this Board has had to appoint a Commissioner since he has been elected and he spoke on the fact that there have always been different opinions as to who should be appointed , but then that is perhaps why during an election one person typically does not get all the votes Commissioner Mims spoke on the learning curve that the newly appointed Commissioner will have and how the Board must find someone they feel they can work well with and can begin contributing in a hurry Commissioner Mims stated being a county commissioner is not an easy job and what people often do not realize is that the Commissioners also serve on many other committees as commissioner representatives ; therefore , the Board needs someone that has been around and has knowledge of the County Commissioner Mims stated after reviewing the resumes , he can agree with Commissioner Godwin that Mr Jackson had the best resume and has probably done the most as far as community organizations Commissioner Mims also encouraged the applicants not appointed to consider filing for the seat in February so the people can ultimately decide Commissioner Allen L Mims , Jr moved the Board appoint Mr Lee Jackson to fill the Commissioner District 6 vacancy Commissioner Ted G Godwin seconded the motion which carried by unanimous vote 14 Closed Session – NCGS 14331811 a 3 – Attorney Client Privilege ; NCGS 14331811 a 5 – Acquisition of Property ; and NCGS 14331811 a 4 – Economic Development Commissioner Ted G Godwin moved that the Board go into closed session for the purposes of consulting with an attorney employed by the Board in order to preserve the attorney - client privilege , pursuant to North Carolina General Statute 143 - 31811 a 3 ; to establish or instruct staff concerning the negotiation of the price and terms of a contract concerning the acquisition of real property , pursuant to North Carolina General Statute 143 - 31811 a 5 ; and for the purposes of discussing matters relating to the location or expansion of industries or other businesses in the area , pursuant to North Carolina General Statute 143 - 31811 a 4 Commissioner Larry Wood seconded the motion which carried unanimously No action was taken Commissioner Allen L Mims , Jr moved the Board adjourn closed session and resume regular session Commissioner Ted G Godwin seconded the motion , which carried by unanimous vote There being no further business , Commissioner Larry Wood moved the Board adjourn Commissioner Chad M Stewart seconded the motion , which carried by unanimous vote The meeting adjourned at 11 44 am ____________________________ Jeffrey P Carver , Chairman Paula G Woodard , Clerk to the BoardPage