October 2, 2017 - 10:00 am - County Board of Commissioners Meeting Minutes

10 861 Meeting of the Johnston County Board of Commissioners October 2 , 2017 10 00 am The Johnston County Board of Commissioners met in regular session Monday , October 2 , 2017 at 10 00 am in the Commissioners Meeting Room , Johnston County Courthouse Annex , Smithfield , North Carolina The following members were present Present Chairman Jeffrey P Carver , Vice Chairman Ted G Godwin , Cookie Pope , Allen L Mims , Jr , Chad M Stewart , and Larry Wood Absent None Also Present County Manager Rick J Hester , Clerk to the Board Paula G Woodard , Finance Officer and Assistant County Manager J Chad McLamb , County Attorney Jennifer J Slusser , and Paralegal Deputy Clerk to the Board Dana Cuddington Chairman Jeffrey P Carver called the meeting to order at 10 00 am Commissioner Ted G Godwin opened the meeting with a prayer and asked everyone to keep the victims of the recent mass shooting in Las Vegas in their thoughts and prayers VFW Post 5955 Selma led those in attendance in the Pledge of Allegiance to the American Flag 1 Approval Discussion of Agenda Upon a motion by Commissioner Allen L Mims , Jr , seconded by Commissioner Cookie Pope , and carried by unanimous vote , the Board approved the agenda as presented 2 Consent Agenda Items Upon a motion by Commissioner Ted G Godwin , seconded by Commissioner Chad M Stewart , and carried by unanimous vote , the Board approved the consent agenda items as follows A Approval of Minutes – September 5 , 2017 10 00 am and 6 00 pm ; September 6 , 2017 B Department of Transportation – Additions to System The Board concurred with the Department of Transportation’s recommendation to add the following roads to the State Maintained System Torchie Drive , Kaki Court , and Thurman Drive – Price Pond Subdivision – O’Neals Township Carol Avenue , Highland Drive , Broadleaf Drive , Fieldcrest Drive , Old Mill Drive , Oakwood Drive , and Pinecrest Drive – Mill Branch Subdivision – Pleasant Grove Township Nashville Drive and Opry Lane – Heritage Phase 3 – Wilders Township C Proclamation – Employee Appreciation Week – October 16 – 20 , 2017 adopted as follows JOHNSTON COUNTY EMPLOYEE APPRECIATION WEEK October 16 – October 20 , 2017 WHEREAS , Johnston County employees represent over 1,000 men and women , working in 31 different service departments and agencies , devoted to making Johnston County a better place to work and live ; and WHEREAS , Johnston County employees provide a multitude of services for all the citizens of the County ; and WHEREAS , Johnston County employees are both skilled and efficient in their jobs , making every effort to expend County tax dollars in the most effective way for the betterment of the County and its citizens ; and WHEREAS , Johnston County Government runs smoothly on a day to day basis primarily because of the dedicated employees in each of its departments and agencies NOW , THEREFORE , in appreciation for their dedication to the welfare of the citizens of our County , THE JOHNSTON COUNTY BOARD OF COMMISSIONERS DOES HEREBY PROCLAIM the week of October 16 - 20 , 2017 as COUNTY EMPLOYEE APPRECIATION WEEK nd Adopted this the 2 day of October , 2017 Page862 October 2 , 2017 – 10 00 am Continued D Alzheimer’s Disease Awareness and Caregivers Month Proclamation – November 2017 adopted as follows PROCLAMATION Alzheimer’s Disease Awareness and Caregivers Month WHEREAS , Alzheimer’s disease is a progressive degenerative disease of the brain causing deterioration in memory and thinking , as well as judgment and reasoning ability ; it also affects behavior , emotions and the ability to perform self - care ; and WHEREAS , more than five million Americans are now living with Alzheimer’s disease and over fifteen million are serving as their caregivers ; and WHEREAS , more than half of all Americans know someone who has or had Alzheimer’s ; and WHEREAS , Alzheimer’s disease affects whole families since it is a long term illness that requires long term care ; and WHEREAS , with early detection and diagnosis , individuals and families can gain access to treatment medications , enroll in critical research trails , and fully participate in planning for the future ; and WHEREAS , the Johnston County Board of Commissioners recognizes individuals , families , friends and caregivers dealing with the devastating effects of Alzheimer’s disease , the researchers who are seeking a cause or causes and cure , and the educational programs and support services provided by Alzheimer’s organizations NOW , THEREFORE , the Johnston County Board of Commissioners does hereby proclaim November 2017 as Alzheimer’s Disease Awareness and Caregivers Month in Johnston County and urges our citizens to commend its observance nd Proclaimed this the 2 day of October , 2017 E Town of Pine Level – Appointment to Pine Level Planning Board Per the request from the Town of Pine Level , the Board made the following appointment to the Pine Level Planning Board representing the ETJ area of the Town James A Andy Medlin , 681 Pine Level – Micro Road , Selma , NC 27576 term to expire on October 31 , 2020 F EMS Advisory Committee – Appointment Position Re - Designation In September 2009 , the Board voted to designate the Johnston Community College “ Department Chair of Health and Emergency Services ” as a voting ex - officio position on the County’s EMS Advisory Committee Since that time , staff has been informed that due to a re - organization at Johnston Community College , the Department Chair of Health and Emergency Services no longer exists and those duties have been assumed by their Director of EMS Programs The Board re - designated the Johnston Community College Department Chair of Health and Emergency Services voting ex - officio position on the EMS Advisory Committee to the JCC Director of EMS Programs G Tax Releases & Refunds – 08 16 2017 – 09 15 2017 Real Personal Property Releases TRANS DATE TIME USER YR BILL # ACCT # TAXPAYER NAME AMOUNT 8 17 2017 3 35 21 PM ALassiter 2017 - 32705 2000102047 BRASWELL , SCOTTIE WARREN 11471 8 18 2017 12 55 11 PM cfutch 2017 - 7924 2000192071 RIVERMARK HOMES , LLC 22625 8 18 2017 2 30 10 PM ALassiter 2017 - 66261 2000148349 SALON 12 - 20 11481 8 18 2017 3 39 44 PM ALassiter 2017 - 106340 2000195134 JAXSON TRANSPORT 19712 8 21 2017 8 25 07 AM ALassiter 2017 - 104054 2000177571 PTI TRANSPORT INC 24525 8 21 2017 9 18 04 AM ALassiter 2017 - 88693 2000154978 RHYNE , REX R 15885 8 21 2017 9 45 29 AM ALassiter 2017 - 29243 2000196679 SCHOOLFIELD , KERRY L 27060 8 22 2017 8 50 51 AM ALassiter 2017 - 21692 2000178826 SOUTHERN VILLAGE DENTAL 56692 8 22 2017 9 31 10 AM ALassiter 2017 - 107956 2000097534 HULL , PHYLLIS 40497 8 23 2017 8 30 40 AM ALassiter 2017 - 105622 2000151443 NISSAN MOTOR ACCEPTANCE CORP 22483 8 23 2017 9 21 39 AM ALassiter 2017 - 19042 2000187031 FULLER , ROBERT R 33000 8 23 2017 9 24 10 AM ALassiter 2017 - 104000 2000132630 HILLMAN GROUP INC - THE 21165 8 28 2017 9 07 00 AM dwoodward2 2017 - 92848 2000121590 JONES , TIMOTHY W 55794 8 29 2017 2 30 15 PM ALassiter 2017 - 24362 2000166063 FAISON , PARTHENIA T 25647 9 6 2017 9 41 23 AM cfutch 2016 - 500206 104 EJ POPE & SON INC 91940Page863 October 2 , 2017 – 10 00 am Continued 9 6 2017 2 23 17 PM ALassiter 2017 - 65880 2000083207 FOOD LION - LLC # 1685 33161 9 6 2017 2 45 07 PM ALassiter 2017 - 20937 1018 FOOD LION STORE # 587 57339 9 7 2017 3 06 56 PM ALassiter 2016 - 45749 2000181308 J P OMAR LLC 19457 9 7 2017 3 08 02 PM ALassiter 2017 - 102340 2000181308 J P OMAR LLC 16456 9 7 2017 4 58 58 PM dwoodward2 2017 - 200415 2000184200 JACKSON , ROBERT ALLEN JR 89723 9 7 2017 4 59 46 PM dwoodward2 2017 - 200414 2000151199 PARKER , WANDA R 89723 9 7 2017 5 00 17 PM dwoodward2 2017 - 200413 2000151199 PARKER , WANDA R 81377 9 8 2017 1 59 48 PM dwoodward2 2017 - 47082 2000183041 BARBOUR , GRACE COATS LIFE 15995 ESTATE 9 11 2017 10 50 45 AM dwoodward2 2017 - 17992 2000004246 LAMM , MICKEY SHAWN 81700 9 12 2017 12 04 10 PM cfutch 2016 - 53303 2000004246 LAMM , MICKEY SHAWN 81700 9 12 2017 12 16 37 PM cfutch 2017 - 57095 2000155070 WRIGHT , DAVID JONATHAN 31046 9 12 2017 2 58 35 PM dwoodward2 2017 - 36523 99388200 WRIGHT , ALICE FAYE BYRD 1,14398 9 14 2017 9 40 47 AM dwoodward2 2017 - 36523 99388200 WRIGHT , ALICE FAYE BYRD - 1,14398 9 14 2017 10 54 16 AM cfutch 2017 - 36523 99388200 WRIGHT , ALICE FAYE BYRD 1,42997 9 14 2017 10 56 26 AM dwoodward2 2017 - 19110 2000191437 WRIGHT , KATRINA 32200 9 15 2017 3 06 41 PM dwoodward2 2017 - 55981 2000150813 BRICK CASTLE HOLDING LLC 52127 Real Personal Property Refunds TRANS DATE TIME USER YR BILL # ACCT # TAXPAYER NAME AMOUNT 8 18 2017 12 55 28 PM cfutch 2017 - 200967 2000192071 RIVERMARK HOMES , LLC 18134 8 18 2017 2 39 38 PM LOCKBOX 2017 - 49452 2000170694 VAZQUEZ , ANAIS 61956 8 22 2017 2 44 43 PM jmorrow 2017 - 60757 2000196787 LANGDON , SUE JOHNSON 42926 8 23 2017 2 35 07 PM awestbrook 2017 - 36151 2000136575 ADAMS HOMES AEC , LLC 71280 8 25 2017 2 33 22 PM LOCKBOX 2017 - 13022 2000131317 GOSS , CARL E 15541 8 28 2017 12 36 59 PM awestbrook 2017 - 6689 2000171769 J & J FLOWERS FINCH INC 30450 8 29 2017 2 42 38 PM LOCKBOX 2017 - 107213 2000191272 SDH RALEIGH , LLC 33600 8 29 2017 2 42 38 PM LOCKBOX 2017 - 107215 2000191272 SDH RALEIGH , LLC 33600 9 5 2017 3 36 07 PM jmorrow 2017 - 84724 2000065060 HARGETT , JACQUES 1,01100 9 6 2017 9 41 38 AM cfutch 2016 - 500206 104 EJ POPE & SON INC 91940 9 6 2017 11 31 18 AM awestbrook 2017 - 60330 2000174583 KEHOE , KATHY BROOKS 10054 9 12 2017 12 04 28 PM cfutch 2016 - 53303 2000004246 LAMM , MICKEY SHAWN 81700 9 12 2017 12 16 54 PM cfutch 2017 - 57095 2000155070 WRIGHT , DAVID JONATHAN 31046 9 13 2017 2 31 53 PM LOCKBOX 2017 - 45910 2000110860 JAMES M GILBERT INC 10769 9 15 2017 11 10 06 AM tcronan 2017 - 19114 2000189275 LONG , JOHN RODNEY SR 65996 North Carolina Vehicle Tax System - Pending Refund Report – August 2017 100 + Transaction Payee Name Bill # Refund Total # Reason Change CRIST , 0032049833 73022814 Adjustment 10140 GREGORY 780 LAIRD 10920 MORROW , 0038607918 145367068 Situs error 000 ISRAEL GRAY 10830 1140 3610 13300 24220 September 18 , 2017 This is to certify that , as authorized by the Board of Commissioners on December 11 , 2000 , I have approved the following tax releases and refunds under 100 , as recommended by the County Tax Administrator , Sheila Garner A complete record of this information is on file in the County Finance Office Totals from 8 15 17 to 9 15 17 Tax refunds - Personal Real Property 86277 Tax releases - Personal Real Property 1,32229 Recommended by Tax Administrator Sheila Garner Approved by Finance Director J Chad McLamb Page864 October 2 , 2017 – 10 00 am Continued 3 Public Comments None 4 Sheriff’s Office – 2017 Edward Byrne Memorial Justice Grant Funds Johnston County Chief Deputy Bengie Gaddis presented the following Memorandum from Sheriff Steve Bizzell and informed the Board of Commissioners that the Johnston County Sheriff’s Office has applied for 2017 Edward Byrne Memorial Justice Grant Funds in the amount of 12,36600 Mr Gaddis stated the grant funds will be used to purchase 40 new riot helmets and face shields to replace the old and outdated models for the Patrol Division Mr Gaddis requested the Board to enter the memorandum of official notification of the grant funding into the minutes as part of the rules set forth in obtaining the federal grant funds by the US Department of Justice , Bureau of Justice Assistance and he offered to answer any questions Mr Gaddis stated no County matching funds are required for the grant Chairman Jeffrey P Carver accepted the memorandum of official notification below as part of the minutes 5 50 - 210 Fire Department – Request for Tax Exempt Loan Status Chairman Jeffrey P Carver recused himself from the discussion and vote on this item and turned the meeting over to Vice Chairman Ted G Godwin Finance Director and Assistant County Manager Chad McLamb explained the 50 - 210 Fire Department is requesting the Board to grant them tax exempt loan status so they can borrow up to 167,000 from First Citizens Bank at an interest rate of 214 for five years to purchase a 2018 Ford F550 4x4 Mini Rescue Truck Mr McLamb stated he has reviewed the documentation and recommends the financing from First Citizens Bank with monthly payments 50 - 210 Fire Chief Nathan Burgess offered to answer any questions He stated the new truck will be housed at the new station Chief Burgess reported the new station is complete and they are waiting on the final inspection from the State Upon a motion by Commissioner Chad M Stewart , seconded by Commissioner Larry Wood , and carried by unanimous vote with Chairman Jeffrey P Carver abstaining , the Board adopted the following resolution granting the 50 - 210 Fire Department tax exempt loan status NOW , THEREFORE , BE IT HEREBY RESOLVED , that the Board of Commissioners of Johnston County , North Carolina , does hereby approve a tax - exempt loan to the 50 - 210 Community FirePagePage pageNumber5865 October 2 , 2017 – 10 00 am Continued Department , Inc the “ VFD ” , from First Citizens Bank & Trust Company in an amount up to 167,00000 for the purchase of a 2018 Ford F550 4x4 Mini Rescue Truck RESOLVED , FURTHER , that the approval of the loan to the VFD set forth above is given solely for purposes of the public approval requirements for tax - exempt financing applicable to the VFD because of Section 150 e 3 and Section 147 f of the Internal Revenue Code of 1986 , as amended , and such approval does not obligate the County or its Board of Commissioners in any way regarding repayment of the debt Duly certified by the execution hereof and the placement hereon of the seal of said county , nd this 2 day of October , 2017 Vice Chairman Godwin turned the meeting back over to Chairman Carver 6 North Carolina Department of Transportation – Resolution for Buffalo Road Booker Dairy Road Improvements North Carolina Department of Transportation Division Engineer Ronnie Keeter requested the Board to adopt a resolution supporting transportation improvements at the intersection of Buffalo Road and Booker Dairy Road Mr Keeter offered to answer any questions The Board welcomed Mr Keeter to the meeting noting he is taking the place of former Division Engineer Tim Little who has been promoted to Chief Engineer Upon a motion by Commissioner Ted G Godwin , seconded by Commissioner Chad M Stewart , and carried by unanimous vote , the Board adopted the following resolution RESOLUTION Buffalo Road Booker Dairy Road Transportation Improvements Whereas , the safety of the motoring public is of utmost importance to the County of Johnston ; and Whereas , certain conditions now exist along Buffalo Road in the vicinity of Booker Dairy Road that create unsafe conditions for motorists , pedestrians , school staff from public and charter schools , and the traveling public during normal and school hours ; and Whereas , the County of Johnston has knowledge that the North Carolina Department of Transportation - Johnston is working on a project that would tend to mitigate the current unsafe and at times congested conditions ; and Whereas , the North Carolina Department of Transportation has requested the support and endorsement of the project from the County of Johnston Now , Therefore , Be It Resolved that Johnston County Board of Commissioners hereby requests the assistance of the North Carolina Department of Transportation to provide a solution to the unsafe and congested conditions in the vicinity of the intersection of Buffalo Road and Booker Dairy Road in Johnston County by developing and constructing a plan to mitigate these issues for all parties nd Duly adopted this the 2 day of October , 2017 while in regular session 7 JCATS – Request County Match for Community Transportation Program Grant Funds Neal Davis , Executive Director for Community & Senior Services JCATS , presented a request to the Board to approve a match in the amount of 138,182 for the North Carolina Department of Transportation Community Transportation Program grant for Fiscal Year 2018 - 2019 The total grant from the DOT is 1,189,600 and is the major administrative and capital grant with which JCATS operates The grant consists of the following 1 Current services provided by JCATS 2 Federal State Certifications and Assurances that the system is meeting all regulatory requirements 3 384,442 Administrative expense request - 214,830 JCATS administrative staff - 169,612 other administrative expenses ie utilities , vehicle insurance , computer support , etc - Local match of 57,666 15 included in above 4 805,158 Capital budget request - 767,500 - 12 replacement vehicles - 26,208 - 12 Harris Phase II 2 - way radios - 11,450 for other capital expenses ie vehicle lettering , software , etc - Local match of 80,516 10 included in above PagePage pageNumber6866 October 2 , 2017 – 10 00 am Continued Mr Davis asked for the Board to approve the match in the amount of 138,182 for the Fiscal Year 2018 - 2019 Community Transportation Grant He stated on October 5 , 2017 a public hearing will be held at the Community & Senior Services Office and the application will then be submitted to the Department of Transportation Mr Davis offered to answer any questions At the request of Commissioner Larry Wood , Mr Davis informed the Board that at the recent North Carolina Department of Transportation - Public Transportation Division’s Annual Conference , JCATS was given the Performance Excellence Award in the Community Transportation Category for Peer Group 3 which JCATS belongs to Mr Davis expressed his pride for JCATS and commended all the employees for their work and dedication The Board congratulated Mr Davis and JCATS on the prestigious award Upon a question by Commissioner Ted G Godwin , Mr Davis confirmed the request is up this year from past years He explained the Department of Transportation is now allowing the transportation systems to project the current mileage on vehicles ahead one year instead of requiring a vehicle to already be at a certain mileage before requesting replacement Mr Davis stated this is allowing JCATS the opportunity to replace more vehicles sooner that would normally be well past their prime under the old procedures Mr Davis noted by getting replacement vehicles sooner , it actually saves money in the long term because they do not have as much maintenance costs on older vehicles Commissioner Cookie Pope moved the Board approve the matching requirement for the NC DOT Community Transportation Program grant for FY 2018 - 2019 for JCATS in the amount of 138,182 Commissioner Ted G Godwin seconded the motion , which carried by unanimous vote 8 Emergency Services – Update on Hurricane Matthew Grants Director of Emergency Services Kim Robertson updated the Board on grant opportunities associated with Hurricane Matthew Ms Robertson stated the first grant that staff applied for is a Hazard Mitigation Grant where homes can be purchased , elevated , or reconstructed She noted within this program over 3,000 homes were submitted statewide and only 788 have been approved Ms Robertson reported for acquisitions , staff submitted 30 homes with only 12 receiving approval She noted three elevations were approved and provided the Board with a general location of all the properties affected Ms Robertson stated one unmet needs reconstruction project was approved and all together , a total of 3 million is being sought under this program Ms Robertson also reported the Town of Smithfield has applied for funding under the same program She stated the Town submitted 27 properties with 10 being approved Ms Robertson also reported that staff submitted an unmet needs grant through the State of North Carolina Disaster Recovery Act of 2017 She explained this program offers rehabilitation for temporary rental assistance as well as repair reimbursements The total amount of funding applied for under this program is 386,000 Ms Robertson stated another grant opportunity that was brought to the attention of staff is being administered through Johnston - Lee - Harnett Community Action She explained this program involves the North Carolina Housing Finance Agency which is a self - supporting public agency that finances affordable housing opportunities for North Carolina victims that suffer housing losses and whose needs cannot be met by the market Ms Robertson stated staff referred the families that they knew of who could apply for this assistance directly to Johnston - Lee - Harnett Community Action which in turn submitted the paperwork on their behalf Ms Robertson informed the Board that staff has further applied for funding under the Unified Hazard Mitigation Assistance Program which Johnston County qualifies for because the County has its own adopted Hazard Mitigation Plan She reported funds under this program are used to mitigate the risk of future flood damage , reduce service interruptions , and reduce the risk of wastewater spills Ms Robertson stated the County is participating with the Town of Smithfield and the Town of Princeton for this funding for a special needs generator along with culvert improvements and it is hoped to obtain 12 million in total funding Ms Robertson noted that in the past , when FEMA has paid 75 then the State has agreed to pick up the matching amount of 25 She cautioned that staff is unsure if the State will pick up the 25 this time and if not , there is the potential that the County would have to match the grant in an amount of 300,000 Ms Robertson stated one final opportunity for grant funding is being sought under the Community Development Block Grant CDBG program to help with buy - outs Ms Robertson stated there are still seven families that need assistance and staff hopes to be able to receive CDBG funds to cover those needs She stated the Public Utilities Department is also applying for CDBG funding through a different division and they will bePagePage pageNumber7867 October 2 , 2017 – 10 00 am Continued requesting a special meeting to hold a public hearing on their project Ms Robertson asked if Emergency Services could also be included in a separate public hearing during that special meeting for their CDBG project Utilities Director Chandra Farmer , PE , explained that in September , the Governors Disaster Recovery Office requested the State Water Infrastructure Authority to prioritize up to 10 million under the CDBG Infrastructure Program for 46 of the lesser impacted disaster counties that were associated with Hurricane Matthew Ms Farmer reported the Utilities Department has a project which is eligible to apply for a grant under this program Ms Farmer stated the Selma Equalization & Wastewater Pump Station sustained flood damage during Hurricane Matthew in addition to experiencing a sewer overflow She stated staff would like to submit a grant application under the CDBG Infrastructure Program to replace the electrical control building and provide additional capacity at the site Ms Farmer stated in order to proceed with the proposed project the County must hold a public hearing and adopt a resolution to apply for the grant assistance prior to the end of October Ms Farmer stated the proposed project details and budget would be presented at the public hearing and she requested the Board to schedule a special meeting to hold the public hearing in late October Following discussion , the Board scheduled the special meeting for the public hearings to be held on Monday , October 23 , 2017 at 5 30 pm in the Commissioners Meeting Room 9 Department of Solid Waste Services – Purchase Contract Approval – Service Truck Rick Proctor , Director for the Department of Solid Waste Services , requested the Board to approve a purchase contract with Capital Ford , Inc of Raleigh for the purchase of a 2018 Ford F550 4x4 Truck Chassis with heavy duty crane body via North Carolina State Contract # 070A Mr Proctor explained the contract price for the assembled service truck is 113,580 and funding for the purchase was allocated in the Fiscal Year 2017 - 2018 budget He reported the truck will be used to service heavy equipment and other vehicles and he offered to answer any questions Commissioner Allen L Mims , Jr moved the Board approve the purchase contract with Capital Ford , Inc of Raleigh for the purchase of a 2018 Ford F550 4x4 Truck Chassis with heavy duty crane body via North Carolina State Contract # 070A in the amount of 113,580 Commissioner Larry Wood seconded the motion which carried by unanimous vote 10 Public Utilities – Water Treatment Plant Expansion – Capital Project Budget Ordinance Utilities Director Chandra Farmer , PE , reported Johnston County has received a Notice of Intent to Fund the proposed 20 MGD WTP Expansion from NCDEQ Division of Water Infrastructure DWI She explained that based on current usage and demand projections , additional supply to meet the peak day may be necessary as early as 2019 Ms Farmer stated the existing capital project budget included the preliminary engineering and the existing budget for 185,00000 Fund 67 appropriation was approved by the Board of Commissioners in October of 2015 Ms Farmer presented the following proposed additional project budget Following is the proposed additional project budget Technical Services Engineering Surveying Permitting 231,30000 Construction 2,517,00000 Contingency 251,70000 Loan Closing 60,00000 Total Project Cost 3,060,00000 Funding for the proposed project is as follows NCDEQ DWI Drinking Water Loan 3,000,00000 Fund 67 Appropriation 60,00000 Total Project Funds 3,060,00000 Ms Farmer stated the County has not received the formal loan offer from NCDEQ DWI ; however , the offer should be sent after the engineering report is approved Ms Farmer noted that engineering expenses have been identified by DWI as eligible for reimbursement as part of the proposed loan ; however , if by unforeseen circumstances , the loan offer is not received or approved , funds would be appropriated from Fund 67 for any design services completed Ms Farmer requested the Board’s approval of the proposed project budget in order to proceed with the project design via adoption of the capital project budget ordinance PagePage pageNumber8868 October 2 , 2017 – 10 00 am Continued Upon a motion by Commissioner Cookie Pope , seconded by Commissioner Ted G Godwin , and carried unanimously , the Board approved the proposed project budget for the 20 MGD Water Treatment Plant Expansion via adoption of the following capital project budget ordinance CAPITAL PROJECT ORDINANCE FOR THE JOHNSTON COUNTY WATER TREATMENT PLANT 20 MILLION GALLONS PER DAY EXPANSION PROJECT BE IT RESOLVED by the Board of Commissioners the “ Board ” of the County of Johnston , North Carolina the “ County ” , that pursuant to Section 132 of Chapter 159 of the General Statutes of North Carolina , the following capital project ordinance is hereby adopted Section 1 The project authorized is the Johnston County Water Treatment Plant 20 MGD Expansion Project the “ Project ” The Project is to be financed by a Drinking Water State Revolving Fund Loan and an appropriation from the County Water Fund “ Fund 67 ” Section 2 The officers of the County are hereby directed to proceed with the capital Project within the terms of the Drinking Water State Revolving Fund Loan offer and the budget contained herein Section 3 The following amounts are appropriated for the Project Technical Services 231,300 Construction 2,517,000 Contingency 251,700 Loan Closing 60,000 Total 3,060,000 Section 4 The following revenues are anticipated to be available to complete this Project Drinking Water State Revolving Fund Loan 3,000,000 Fund 67 Appropriation 60,000 Total 3,060,000 Section 5 The Director of Finance is hereby directed to maintain within the Capital Project Fund sufficient specific detailed accounting records to satisfy the requirements of the North Carolina Department of Environmental Quality and the terms of the Drinking Water State Revolving Fund Loan shall be met Section 6 Funds may be advanced from Fund 67 for the purpose of making payments as due Reimbursement requests should be made to the North Carolina Department of Environmental Quality in an orderly and timely manner Section 7 The Director of Finance is hereby directed to report annually on the financial status of each Project element in Section 3 and the total revenue received Section 8 Copies of this capital project ordinance shall be furnished to the Clerk to the Board of Commissioners , the Budget Officer and the Director of Finance for direction in carrying out this Project Adopted this 2nd day of October , 2017 11 Public Utilities – Wastewater Treatment Plant Expansion – Capital Project Budget Ordinance Utilities Director Chandra Farmer , PE , stated Johnston County has received a Notice of Intent to Fund the proposed 40 MGD WWTP Expansion from NCDEQ Division of Water Infrastructure DWI Ms Farmer reported the existing plant is currently rated at 95 MGD , and approximately 11 MGD of capacity is available in the existing plant based on the existing and committed flows She stated the existing capital project budget included the expansion study evaluation , preliminary engineering , and refractory organic nitrogen investigation and sampling Ms Farmer stated the existing budget for 221,60000 Fund 68 appropriation was approved by the Board of Commissioners on June 5 , 2017 Ms Farmer presented the following proposed additional project budget Following is the proposed additional project budget Technical Services Engineering Surveying Permitting 3,212,00000 Construction 32,670,00000 Contingency 3,268,00000 Loan Closing 783,00000 Total Project Cost 39,933,00000 Funding for the proposed project is as follows NCDEQ DWI Clean Water Loan 39,150,00000 Fund 68 Appropriation 783,00000 Total Project Funds 39,933,00000 Ms Farmer stated the County has not received the formal loan offer from NCDEQ DWI , but the offer should be sent after the engineering report is approved Ms Farmer noted that engineering expenses have been identified by DWI as eligible for reimbursement as part of the proposed loan ; however , if by unforeseenPagePage pageNumber9869 October 2 , 2017 – 10 00 am Continued circumstances , the loan offer is not received or approved , funds would be appropriated from Fund 68 for any design services completed Ms Farmer requested the Board’s approval of the proposed project budget in order to proceed with the project design via adoption of the capital project budget ordinance Upon a motion by Commissioner Ted G Godwin , seconded by Commissioner Chad M Stewart , and carried unanimously , the Board approved the proposed project budget for the 40 MGD Wastewater Treatment Plant Expansion via adoption of the following capital project budget ordinance CAPITAL PROJECT ORDINANCE FOR THE CENTRAL JOHNSTON COUNTY REGIONAL WASTEWATER TREATMENT FACILILTY 40 MILLION GALLONS PER DAY EXPANSION PROJECT BE IT RESOLVED by the Board of Commissioners the “ Board ” of the County of Johnston , North Carolina the “ County ” , that pursuant to Section 132 of Chapter 159 of the General Statutes of North Carolina , the following capital project ordinance is hereby adopted Section 1 The project authorized is the Central Johnston County Wastewater Treatment Facility 40 MGD Expansion Project the “ Project ” The Project is to be financed by a Clean Water State Revolving Fund Loan and an appropriation from the County Sewer Fund “ Fund 68 ” Section 2 The officers of the County are hereby directed to proceed with the capital Project within the terms of the State Clean Water Revolving Fund Loan offer and the budget contained herein Section 3 The following amounts are appropriated for the Project Technical Services 3,212,000 Construction 32,670,000 Contingency 3,268,000 Loan Closing 783,000 Total 39,933,000 Section 4 The following revenues are anticipated to be available to complete this Project State Clean Water Revolving Fund Loan 39,150,000 Fund 68 Appropriation 783,000 Total 39,933,000 Section 5 The Director of Finance is hereby directed to maintain within the Capital Project Fund sufficient specific detailed accounting records to satisfy the requirements of the North Carolina Department of Environmental Quality and the terms of the State Clean Water Revolving Fund Loan shall be met Section 6 Funds may be advanced from Fund 68 for the purpose of making payments as due Reimbursement requests should be made to the North Carolina Department of Environmental Quality in an orderly and timely manner Section 7 The Director of Finance is hereby directed to report annually on the financial status of each Project element in Section 3 and the total revenue received Section 8 Copies of this capital project ordinance shall be furnished to the Clerk to the Board of Commissioners , the Budget Officer and the Director of Finance for direction in carrying out this Project Adopted this 2nd day of October , 2017 12 Budget Revisions Assistant County Manager and Finance Officer Chad McLamb requested the Board to approve the budget revisions listed in the agenda packet and offered to answer any questions Commissioner Allen L Mims , Jr moved the Board approve the following budget amendments , seconded by Commissioner Cookie Pope , and carried by unanimous vote Finance Public Utilities REQUESTED CHANGE FUND BUDGET CODE LINE ITEM CLASSIFICATION EXPENDITURE INCREASE DECREASE 20 85231800 Construction 32,94000 TOTAL NET EXPENDITURES 32,94000 REQUESTED CHANGE FUND BUDGET CODE LINE ITEM CLASSIFICATION REVENUE INCREASE DECREASE 20 852336212 NCDOT Reimbursement 32,94000 TOTAL NET REVENUE 32,94000 REQUESTED CHANGE FUND BUDGET CODE LINE ITEM CLASSIFICATION EXPENDITURE INCREASE DECREASE 20 85230406 Technical Services 12,44139Page0870 October 2 , 2017 – 10 00 am Continued TOTAL NET EXPENDITURES 12,44139 REQUESTED CHANGE FUND BUDGET CODE LINE ITEM CLASSIFICATION REVENUE INCREASE DECREASE 20 852336212 NCDOT Reimbursement 12,44139 TOTAL NET REVENUE 12,44139 Sheriff REQUESTED CHANGE FUND BUDGET CODE LINE ITEM CLASSIFICATION EXPENDITURE INCREASE DECREASE 10 51000210 Salaries Overtime 17515 10 51001700 Vehicles 1,85900 10 51003100 Fuels 1819 10 51004300 Special Services 26000 10 51007400 Capital Outlay 27,02401 10 51007414 Capital Outlay – Sheriff 9,16839 10 51007418 Capital Outlay – Drug Seizure 21840 TOTAL NET EXPENDITURES 38,72314 REQUESTED CHANGE FUND BUDGET CODE LINE ITEM CLASSIFICATION REVENUE INCREASE DECREASE 10 510032106 Controlled Substance Tax 20839 10 510032509 Insurance Recovery 27,02401 10 510033099 Miscellaneous Revenue 2,31234 10 510034163 Federal Grant – Equipment 8,96000 10 510035160 Federal Equitable Sharing 21840 TOTAL NET REVENUE 38,72314 Social Services REQUESTED CHANGE FUND BUDGET CODE LINE ITEM CLASSIFICATION EXPENDITURE INCREASE DECREASE 10 61101909 Crisis 23,26500 TOTAL NET EXPENDITURES 23,26500 REQUESTED CHANGE FUND BUDGET CODE LINE ITEM CLASSIFICATION REVENUE INCREASE DECREASE 10 610034123 Social Services Administration 23,26500 TOTAL NET REVENUE 23,26500 13 Appointments Upon a motion by Commissioner Larry Wood , seconded by Commissioner Cookie Pope , and carried by unanimous vote , the Board made the following appointments and granted waivers in the length of service policy where needed A Alcoholic Beverage Control Board – Reappointed Stephen Steve Richard Upton for a three year term to expire on October 31 , 2020 B Firefighter’s Relief Fund Board of Trustees – Reappointed the following individuals for two year terms to expire on October 31 , 2019 indicates a waiver granted in the length of service policy Archer Lodge – Clyde Castleberry was reappointed Bentonville – Wayne Langston was reappointed Beulah – Douglas R Whitley was reappointed Blackman’s X’Rds – Aaron Allen Wood was reappointed Boon Hill – David C Starling was reappointed Brogden – Dennis Elton Evans was reappointed Page1871 October 2 , 2017 – 10 00 am Continued Corinth - Holders – Carol Woodard was reappointed Elevation – Jerry T Allen was reappointed 50 210 – Earl R Honeycutt , Sr was reappointed McLemore – David Rudolph Wells , Sr was reappointed Micro – Johnny J Dixon was reappointed O’Neals – Clavon R Whitley was reappointed PI - LE – Gregory Duane Johnson was reappointed Shoeheel – Jimmy Colin Batten was reappointed Strickland’s X’Rds – Lynwood Keith Parker was reappointed West Johnston – Jimmy Brian Allen was reappointed Wilson’s Mills – Ben Youngblood was reappointed Wynn – Clarence Junior Allen was reappointed C Johnston County Heritage Commission – Reappointed Charles W Creech , Carolyn G Ennis , Ann L Huckenbeck , Vicky Temple - Rains , and Pearl Blackmon ; and appointed Jaron Benson for two year terms to expire on October 31 , 2019 Mr Creech and Ms Blackmon were granted waivers in the length of service policy D Industrial Facilities & Pollution Control Financing Authority – Appointed John Anagnost for a six year term to expire on August 31 , 2023 E Local Emergency Planning Commission – Appointed Marie J Rogers representing Community Groups for a two year term to expire on October 31 , 2019 F Moccasin Creek Service District Board – Reappointed Richard D Braswell representing Rural Area for a two year term to expire on October 31 , 2019 Mr Braswell was granted a waiver in the length of service policy G Nursing Home Adult Care Home Community Advisory Board – Reappointed James Parker , George Smith , and Dr Dicky Parrish for three year terms to expire on October 31 , 2020 with all three individuals receiving a waiver in the length of service policy H Tourism Authority – Reappointed Richard Rick Childrey and Rick Heilmann for three year terms to expire on October 31 , 2020 Other Appointments I Juvenile Crime Prevention Council – Upon a motion by Commissioner Cookie Pope , seconded by Commissioner Chad M Stewart and carried unanimously , the Board reappointed Douglas Wayne Sorrell for a two year term to expire on June 30 , 2019 14 Delinquent Tax Collection Report Tax Administrator Sheila Garner reported on the collection of delinquent taxes for the month of September 2017 She presented the following information Enforced Collections September 2017 YTD Wage Garnishments 23 41 Bank Attachments 42 54 Levys 0 0 Foreclosures Complaints Filed September 2017 5 15 Pending Dollars Collected September 2017 1,60917 As of September 29 , 2017 , the Tax Department has collected 1201 of the real and personal levy for 2017 The next foreclosure sale date is scheduled for October 26 , 2017 The registered motor vehicle collections for September 2017 are 922,54567 and YTD 17 18 is 3,476,85173 Ms Garner stated on thePage2872 October 2 , 2017 – 10 00 am Continued registered motor vehicle collections for September , the estimate is not accurate as she has learned today that the State is having some issues with their reports Ms Garner stated the revaluation project continues with data collection in the field as well as taking photographs of properties She reported work has mostly been completed in the eastern part of the County and they are now focusing efforts mainly in the western part of the County Ms Garner stated a lot of work is being done to evaluate the sales data in the County and she noted sales have picked up in the County over the last two years She offered to answer any questions The Board thanked Ms Garner for the update 15 Manager Reports and Comments None 16 Board Reports and Comments Commissioner Ted G Godwin updated the Board regarding the vacancy for the District 6 Commissioner Commissioner Godwin reported he will be working with two other Commissioners as well as representatives from the Republican Party to interview the five applicants who submitted their names for consideration with a final decision made by the full Board of County Commissioners hopefully in November 17 Closed Session – NCGS 14331811 a 3 – Attorney Client Privilege ; NCGS 14331811 a 5 – Acquisition of Property ; and NCGS 14331811 a 4 – Economic Development Upon a motion by Commissioner Ted G Godwin , seconded by Commissioner Larry Wood , and carried by unanimous vote , the Board recessed regular session to sit in closed session for the purposes of consulting with an attorney employed by the Board in order to preserve the attorney - client privilege , pursuant to North Carolina General Statute 143 - 31811 a 3 ; to establish or instruct staff concerning the negotiation of the price and terms of a contract concerning the acquisition of real property , pursuant to North Carolina General Statute 143 - 31811 a 5 ; and for the purposes of discussing matters relating to the location or expansion of industries or other businesses in the area , pursuant to North Carolina General Statute 143 - 31811 a 4 No action was taken Commissioner Chad M Stewart moved the Board adjourn closed session and resume regular session Commissioner Cookie Pope seconded the motion , which carried by unanimous vote There being no further business , Commissioner Ted G Godwin moved the Board adjourn Commissioner Larry Wood seconded the motion , which carried by unanimous vote The meeting adjourned at 11 30 am ____________________________ Jeffrey P Carver , Chairman Paula G Woodard , Clerk to the BoardPage