July 10, 2017 - 10:00 am - County Board of Commissioners Meeting Minutes

10 774 Meeting of the Johnston County Board of Commissioners July 10 , 2017 10 00 am The Johnston County Board of Commissioners met in regular session Monday , July 10 , 2017 at 10 00 am in the Commissioners Meeting Room , Johnston County Courthouse Annex , Smithfield , North Carolina The following members were present Present Chairman Jeffrey P Carver , Vice Chairman Ted G Godwin , Cookie Pope , Allen L Mims , Jr , Chad M Stewart , Keith Branch , and Larry Wood Absent None Also Present County Manager Rick J Hester , Clerk to the Board Paula G Woodard , Finance Officer and Assistant County Manager J Chad McLamb , County Attorney Jennifer J Slusser , and Paralegal Deputy Clerk to the Board Dana Cuddington Chairman Jeffrey P Carver called the meeting to order at 10 00 am Commissioner Ted G Godwin opened the meeting with a prayer American Legion Post 109 Benson led those in attendance in the Pledge of Allegiance to the American Flag 1 Approval Discussion of Agenda Upon a motion by Commissioner Keith Branch , seconded by Commissioner Chad M Stewart , and carried by unanimous vote , the Board approved the agenda as presented 2 Consent Agenda Items Upon a motion by Commissioner Ted G Godwin , seconded by Commissioner Allen L Mims , Jr , and carried by unanimous vote , the Board approved the consent agenda items as follows A Approval of Minutes – June 5 , 2017 10 00 am and 6 00 pm ; June 12 , 2017 6 00 pm ; June 19 , 2017 6 00 pm ; June 26 , 2017 8 30 am ; and Finance Corporation Minutes of June 5 , 2017 B Department of Transportation – Additions to System The Board concurred with the Department of Transportation’s recommendation to add the following roads to the State Maintained System Rose Petal Court – Corinth Place Subdivision – Wilders Township Harvey Farm Drive , Pompano Lane , Seahorse Court , Tarpon Drive , and Grouper Court – Brook Run Subdivision – Pleasant Grove Township Riverwood Drive SR 2601 and Crissie Court – Riverwood Subdivision Phase 8 – Wilders Township C Town of Smithfield – Reappointment to Smithfield Planning Board Per a request from the Town of Smithfield , the Board reappointed the following individual to the Smithfield Planning Board representing the ETJ area of the Town Ashley Spain , 1749 Yelverton Grove Road , Smithfield term to expire on June 30 , 2020 D Town of Wilson’s Mills – Reappointment to Wilson’s Mills Planning Board Per a request from the Town of Wilson’s Mills , the Board reappointed the following individual to the Wilson’s Mills Planning Board representing the ETJ area of the Town Benji Parrish , 3467 Wilson’s Mills Road , Smithfield term to expire on June 30 , 2020 E Tax Releases & Refunds – 05 15 2017 – 06 15 2017Page775 July 10 , 2017 – 10 00 am Continued Motor Vehicle Release Refund Report Year Bill # Acct # Name Tran Type Paid 2013 1402 - 648084 1311 - 670534 COOK , DARLEEN STEPHENS Overpayment 11206 Real Personal Property Releases TRANS DATE TIME USER YR BILL # ACCT # TAXPAYER NAME AMOUNT 5 16 2017 1 54 58 PM dwoodward2 2016 - 6565 2000109893 BARAKAT , NAMEE 15534 5 19 2017 2 37 08 PM dwoodward2 2017 - 200340 2000153890 FRAZIER , TAMEKA L 25951 5 19 2017 2 38 56 PM dwoodward2 2017 - 200339 2000153890 FRAZIER , TAMEKA L 21627 5 19 2017 2 42 14 PM dwoodward2 2017 - 200338 2000153890 FRAZIER , TAMEKA L 17301 5 19 2017 2 43 41 PM dwoodward2 2017 - 200337 2000153890 FRAZIER , TAMEKA L 12976 5 22 2017 11 38 34 AM ALassiter 2017 - 800056 616 B & B PRODUCE INC 58211 5 22 2017 11 40 26 AM ALassiter 2017 - 800057 616 B & B PRODUCE INC 48193 5 22 2017 11 42 25 AM ALassiter 2017 - 800058 616 B & B PRODUCE INC 36307 5 22 2017 11 44 50 AM ALassiter 2017 - 800059 616 B & B PRODUCE INC 32372 5 22 2017 11 45 54 AM ALassiter 2017 - 800060 616 B & B PRODUCE INC 17611 5 22 2017 11 49 24 AM ALassiter 2017 - 800100 17005621 CAROLINA PACKERS INC 99052 5 22 2017 11 50 35 AM ALassiter 2017 - 800101 17005621 CAROLINA PACKERS INC 76126 5 22 2017 11 51 55 AM ALassiter 2017 - 800102 17005621 CAROLINA PACKERS INC 35867 5 22 2017 11 53 20 AM ALassiter 2017 - 800103 17005621 CAROLINA PACKERS INC 19532 5 22 2017 11 55 01 AM ALassiter 2017 - 800104 17005621 CAROLINA PACKERS INC 13574 5 22 2017 2 05 25 PM cfutch 2016 - 83806 2000144860 SIERRA HEIGHTS HOMEOWNERS 12987 ASSOCIATIONS INC 5 22 2017 2 09 44 PM cfutch 2016 - 91782 2000155002 THOMPSON , MARY LOU H LIFE 79569 ESTATE 5 26 2017 9 07 37 AM ALassiter 2015 - 82603 2000178153 SHEAR ANGELS SALON 14850 5 26 2017 9 08 15 AM ALassiter 2016 - 83280 2000178153 SHEAR ANGELS SALON 18150 5 30 2017 8 23 07 AM ALassiter 2016 - 3988 2000185105 ARBOR CARE TREE SERVICES 20086 5 30 2017 8 23 47 AM ALassiter 2015 - 104979 2000185105 ARBOR CARE TREE SERVICES 18049 6 1 2017 1 18 18 PM dwoodward2 2016 - 202347 6029431 BARBOUR , MAGDALENE M 15456 6 1 2017 1 20 14 PM dwoodward2 2016 - 202346 6029431 BARBOUR , MAGDALENE M 15456 6 1 2017 1 21 41 PM dwoodward2 2016 - 202345 6029431 BARBOUR , MAGDALENE M 15456 6 1 2017 1 22 48 PM dwoodward2 2016 - 202344 6029431 BARBOUR , MAGDALENE M 15456 6 7 2017 11 00 28 AM ALassiter 2016 - 201801 2000195729 AMERSON , TAKIYAH LATRICE 39930 Real Personal Property Refunds TRANS DATE TIME USER YR BILL # ACCT # TAXPAYER NAME AMOUNT 5 16 2017 9 04 47 AM astancil 2016 - 580 2000184543 ADAIR , MICHAEL M 23073 5 16 2017 11 14 09 AM astancil 2016 - 29255 2000012369 EATMON , ANGEL ERICA 10002 5 22 2017 10 45 49 AM astancil 2016 - 29610 2000154427 EDWARDS , EUGENE MICHAEL JR 10250 5 22 2017 2 10 01 PM cfutch 2017 - 200396 2000155002 THOMPSON , MARY LOU H LIFE 33690 ESTATE 5 22 2017 3 13 49 PM astancil 2016 - 73363 2000178941 PHILLIPS , KEVIN KRISTOPHER 29647 5 22 2017 3 22 23 PM astancil 2016 - 33771 2000055731 FULLER , IVAN RAY 15772 5 22 2017 3 32 11 PM astancil 2016 - 104872 2000189367 HEATH , TIMOTHY S 16350 5 23 2017 12 38 04 PM astancil 2016 - 81619 2000128467 SANDERS , TYRONE 56960 5 25 2017 11 27 37 AM astancil 2016 - 65972 2000087448 MOZINGO , WAYNE 10500 5 26 2017 2 20 54 PM LOCKBOX 2016 - 11231 2000184960 BLAKE , FRANK SHAWN 1,07765 5 30 2017 9 17 42 AM astancil 2016 - 29610 2000154427 EDWARDS , EUGENE MICHAEL JR 10606 6 5 2017 9 43 29 AM awestbrook 2016 - 85791 2000163012 SOUTH BREEZE RENTAL INC 37678 6 5 2017 11 53 10 AM astancil 2016 - 79509 2000107151 ROBINSON , WILLIAM L 17134 6 5 2017 1 26 11 PM astancil 2016 - 104872 2000189367 HEATH , TIMOTHY S 16350 6 6 2017 1 50 49 PM astancil 2016 - 9010 2000185985 BEACH , DANIEL W 30769 6 8 2017 11 58 08 AM astancil 2016 - 41234 2000039313 HICKS , DIANE 23142 North Carolina Vehicle Tax System - Pending Refund Report – May 2017 100 + Payee Name Bill # Transaction # Refund Reason Total Change BELVIN , DANNY 0037409026 68683716 Adjustment 13026 WAYNE 1336 Page776 July 10 , 2017 – 10 00 am Continued 14362 LAWHORN , JOE 0037276392 68570642 Adjustment 17394 DUNCAN 1338 18732 MCLAMB , 0037230283 68160398 Adjustment 15366 MARSHALL D 1773 17139 PRICE , DAVID 0015520118 67200786 Adjustment 15054 EARL 1544 16598 RONCHETTI , 0036638504 134698060 Situs error 000 ROBERT 15544 RANDALL 2659 5181 18066 June 20 , 2017 This is to certify that , as authorized by the Board of Commissioners on December 11 , 2000 , I have approved the following tax releases and refunds under 100 , as recommended by the County Tax Administrator , Sheila Garner A complete record of this information is on file in the County Finance Office Totals from 05 15 17 to 06 15 17 Tax refunds - Personal Real Property 99992 Tax releases - Personal Real Property 86158 Motor Vehicle releases refunds 51214 Recommended by Tax Administrator Sheila Garner Approved by Finance Director J Chad McLamb 3 Presentation of Resolution – Nan Ogburn Cullman Education Endowment At the June 5 , 2017 meeting , the Board adopted a resolution establishing the Nan Ogburn Cullman Education Endowment for Johnston County and approved an agreement between the County and the North Carolina Community Foundation for administration of the endowment The endowment was made possible by a legacy gift from Smithfield native Nan Ogburn Cullman in the amount of 2 million to benefit the public school system Chairman Jeffrey P Carver welcomed and introduced Kate Cullman Hedges , daughter of the late Nan Ogburn Cullman Chairman Carver stated Mrs Cullman raised her children in New York , but her roots were in Johnston County and she always brought her family here to spend time on the family farm , which Mrs Hedges still owns and now brings her own children there Chairman Carver also noted that Mrs Cullman’s father served on the Johnston County Board of Education for a number of years Chairman Carver spoke on the generosity of the legacy gift by Mrs Cullman and expressed the County’s sincere appreciation to Mrs Hedges and her entire family Chairman Carver stated the gift will be used to provide scholarships for students preferably in the Smithfield - Selma High School District , the area in which Mrs Cullman lived as a child , and it is hoped to begin granting scholarships by February Chairman Carver thanked the Johnston County staff as well as the North Carolina Community Foundation for working together to establish the endowment Chairman Carver asked Commissioner Keith Branch , a former Johnston County Board of Education Member and Smithfield - Selma High School Graduate , to read the resolution that was adopted in June , as follows BOARD OF COMMISSIONERS OF JOHNSTON COUNTY R E S O L U T I O N TO CONVEY FUNDS TO CREATE THE Nan Ogburn Cullman Education Endowment for Johnston County WHEREAS , Mrs Nan Ogburn Cullman , an accomplished singer and world explorer , was born in Smithfield , North Carolina and began her singing career at the age of 15 when she won a scholarship to attend the Juilliard School in New York She performed throughout her life and was also an inveterate supporter and leader of many cultural and civic organizations ; andPage777 July 10 , 2017 – 10 00 am Continued WHEREAS , Mrs Cullman was an enthusiastic traveler who took up mountaineering and other extreme travel pursuits in her 40 ’ s which led to adventures such as riding camels with the Tuareg tribe through the mountains of southern Algeria , hiking through Bhutan , climbing to the Mount Everest base camp from both the Nepalese and Tibetan sides , reaching the summit of Mount Kilimanjaro and even hiking in the Dolomites while in her 80 ’ s ; and WHEREAS , Mrs Cullman , who died on May 18 , 2015 , bequeathed to Johnston County , North Carolina a generous gift of two million dollars for the benefit of its public school system ; and WHEREAS , Johnston County through its Board of Commissioners is of the opinion that the generous gift should be used to establish a perpetual endowment to provide support for public educational purposes in Johnston County , in keeping with Mrs Cullman’s intent ; and WHEREAS , Johnston County through its Board of Commissioners is of the opinion that such endowment can be best administered by the North Carolina Community Foundation , Inc , a North Carolina nonprofit corporation and 501 c 3 tax - exempt organization whose mission includes administering endowments and charitable funds to benefit North Carolina communities ; and WHEREAS , the North Carolina Community Foundation which is the umbrella organization of the Johnston County Community Foundation has been in existence since 1988 , currently administers over 220 million in charitable grantmaking funds and possesses the experience and expertise needed to properly administer an endowment , including expertise in areas such as grantmaking , scholarship administration , financial investment and management , as well as in - depth knowledge of the applicable state and federal laws applicable to each of these areas ; and WHEREAS , in accordance with Mrs Cullman’s wishes and those of her family , and in tribute to the manner in which she lived her life , the Board of Commissioners desires to create an endowment with the North Carolina Community Foundation for the purpose of awarding grants to enhance student learning in three areas the Arts , Travel , and Leadership with preference that may be given to grant requests from the Smithfield - Selma High School district , the area of Johnston County where Mrs Cullman lived as a child ; and WHEREAS , the Board of Commissioners desires to create this endowment , which will benefit Johnston County students for generations to come , in memory and appreciation of Johnston County native , Mrs Nan Ogburn Cullman BE IT THEREFORE RESOLVED , that the Board of Commissioners of Johnston County hereby authorizes the establishment of the Nan Ogburn Cullman Education Endowment for Johnston County the “ Endowment ” with the North Carolina Community Foundation for the purpose of awarding Arts , Travel , and Leadership grants to the public school system with said endowment to be advised by a committee comprised of objectively - qualified individuals , as described in the Endowment Agreement with the Foundation , who also will be charged with developing specific criteria and application guidelines to administer the award of grants BE IT FURTHER RESOLVED , that Johnston County , through its Board of Commissioners , hereby authorizes the North Carolina Community Foundation , its officers and agents to accept additional contributions to the Endowment on behalf of Johnston County , and further authorizes its own qualified officers or staff to execute and deliver to the Foundation any instruments or documents necessary or useful to effect the authorization , establishment , use and continued maintenance of this Endowment th ADOPTED on the 5 day of June , 2017 , by the Johnston County Board of Commissioners at a meeting duly called and held , at which a quorum was present and acting throughout The Board presented a framed original of the resolution to Mrs Hedges Mrs Hedges stated it is a privilege to attend the meeting and personally thank the Commissioners for the resolution and for the Board’s outstanding stewardship of her mother’s gift through the establishment of the Nan Ogburn Cullman Education Endowment Mrs Hedges spoke on her mother’s early education in Johnston County stating it was that Johnston County education that allowed her to attend the Julliard School of Music in New York at the age of 15 as well as go on to climb the world’s most challenging mountains Mrs Hedges stated on behalf of her father Hugh Cullman , sister Alexandra Haslingden , and brother Hugh Cullman , Jr , they sincerely appreciate the resolution and all the Board does to advance education in Johnston County PagePage pageNumber5778 July 10 , 2017 – 10 00 am Continued 4 JoCo Teen Drivers – Recognition of Former Teen Driving Safety Committee Chair Steve Matthews Teen Driving Safety Committee Chairman Bobby Blinson recognized Mr Steve Matthews for his service as the immediate past Chairman of the Teen Driving Safety Committee Mr Blinson explained that Mr Matthews has opened an additional personal business location in Wilmington , North Carolina and with that new business opportunity he stepped down as Chairman of the Committee Mr Blinson presented a plaque of appreciation to Mr Matthews in recognition of his support , leadership , and all that he has done for JoCo Teen Drivers in Johnston County Mr Matthews thanked everyone for the recognition and the Board of Commissioners for all they do for Johnston County Mr Matthews stated he sincerely appreciates all that has been done for the teenage drivers noting it is a very important issue for him Mr Matthews stated even with his new location in New Hanover County , he still plans to have locations in Johnston and Wayne Counties and he will continue to support Johnston County anyway he can Mr Matthews stated even though he is stepping down as the Chairman , he is turning the Committee over to a very well qualified individual in Bobby Blinson Commissioner Keith Branch stated he would like to take a moment of personal privilege , noting he has known Mr Matthews for a long time Commissioner Branch explained that he and Mr Matthews have done a lot of things together over the years through business as well as their service on the Clayton Chamber of Commerce and he has come to know Mr Matthews as someone that can be counted on Commissioner Branch stated many times when someone is successful , the general public just expects that person to come to the table and do things for others , but he can personally attest that Mr Matthews is always supportive and can be depended on Commissioner Branch stated he sincerely appreciates everything that Mr Matthews has done for not only his family , but for the Clayton community and Johnston County 5 Public Comments None 6 Register of Deeds – Refund of Excise Tax County Attorney Jennifer Slusser presented a request for refund of overpayment of revenue stamps from Becker Law Offices , PC Pursuant to NCGS § 105 - 22837 , the request must be made within six 6 months after the date the tax was paid and must explain why the taxpayer believes a refund is due Sharon Wright with Becker Law Offices presented a request for refund of 24000 Ms Slusser explained a General Warranty Deed was inadvertently recorded with excise taxes in the amount of 60000 paid to the Johnston County Register of Deeds The revenue stamps were incorrectly listed as 60000 , and should have been 36000 Ms Slusser advised that the request meets the statutory requirements for refund and she recommends approval in the amount of 24000 Commissioner Ted G Godwin moved the Board approve the refund in the amount of 24000 to Becker Law Offices , PC Commissioner Cookie Pope seconded the motion which carried by unanimous vote 7 Public Utilities – Resolutions for Proposed Wastewater Loan Grant Applications Director of Utilities Chandra Coats , PE , requested the Board to adopt resolutions authorizing the submittal of funding applications for the following projects for the fall round of loan and grant assistance administered through the NCDEQ Division of Infrastructure No Project Name Description McGees Crossroads Sewer Upgrade Phase Regional wastewater pump station and 24 ” 1 2 - Middle Creek Interceptor gravity sewer interceptor Proposed force main to allow flow from the East Clayton and Wilson’s Mills area along US 70 Buffalo Wastewater Pump Station Upgrade 2 BUS to be diverted to the WWTP without and Force Main – Phase 2 utilizing capacity in the Buffalo Creek WWPS force mainPagePage pageNumber6779 July 10 , 2017 – 10 00 am Continued Ms Coats stated the resolutions would authorize the submission of loan and grant applications as well as designate signatory authority to Rick J Hester , County Manager She offered to answer any questions Upon a motion by Commissioner Cookie Pope , seconded by Commissioner Allen L Mims , Jr , and carried by unanimous vote , the Board adopted the two following resolutions RESOLUTION BY JOHNSTON COUNTY BOARD OF COMMISSIONERS WHEREAS , The Federal Clean Water Act Amendments of 1987 and the North Carolina the Water Infrastructure Act of 2005 NCGS 159G have authorized the making of loans and grants to aid eligible units of government in financing the cost of construction of a wastewater collection system project and WHEREAS , Johnston County has need for and intends to construct a wastewater collection system project described as McGee’s Crossroads Sewer Upgrade – Phase 2 , Middle Creek Interceptor and WHEREAS , The Johnston County intends to request state loan assistance for the project , NOW THEREFORE BE IT RESOLVED , BY THE Board of Commissioners OF Johnston County That Johnston County , the Applicant , will arrange financing for all remaining costs of the project , if approved for a State loan award That the Applicant will adopt and place into effect on or before completion of the project a schedule of fees and charges and other available funds which will provide adequate funds for proper operation , maintenance , and administration of the system and the repayment of all principal and interest on the debt That the governing body of the Applicant agrees to include in the loan agreement a provision authorizing the State Treasurer , upon failure of the Johnston County to make scheduled repayment of the loan , to withhold from the Johnston County any State funds that would otherwise be distributed to the local government unit in an amount sufficient to pay all sums then due and payable to the State as a repayment of the loan That the Applicant will provide for efficient operation and maintenance of the project on completion of construction thereof That Rick J Hester , County Manager , the Authorized Official , and successors so titled , is hereby authorized to execute and file an application on behalf of the Applicant with the State of North Carolina for a loan to aid in the construction of the project described above That the Authorized Official , and successors so titled , is hereby authorized and directed to furnish such information as the appropriate State agency may request in connection with such application or the project to make the assurances as contained above ; and to execute such other documents as may be required in connection with the application That the Applicant has substantially complied or will substantially comply with all Federal , State , and local laws , rules , regulations , and ordinances applicable to the project and to Federal and State grants and loans pertaining thereto Adopted this the July 10 , 2017 at Smithfield , North Carolina RESOLUTION BY JOHNSTON COUNTY BOARD OF COMMISSIONERS WHEREAS , The Federal Clean Water Act Amendments of 1987 and the North Carolina the Water Infrastructure Act of 2005 NCGS 159G have authorized the making of loans and grants to aid eligible units of government in financing the cost of construction of a wastewater collection system project and WHEREAS , Johnston County has need for and intends to construct a wastewater collection system project described as Buffalo Creek WWPS Improvements and Force Main – Phase 2 and WHEREAS , The Johnston County intends to request state loan assistance for the project , NOW THEREFORE BE IT RESOLVED , BY THE Board of Commissioners OF Johnston County That Johnston County , the Applicant , will arrange financing for all remaining costs of the project , if approved for a State loan award That the Applicant will adopt and place into effect on or before completion of the project a schedule of fees and charges and other available funds which will provide adequate funds forPagePage pageNumber7780 July 10 , 2017 – 10 00 am Continued proper operation , maintenance , and administration of the system and the repayment of all principal and interest on the debt That the governing body of the Applicant agrees to include in the loan agreement a provision authorizing the State Treasurer , upon failure of the Johnston County to make scheduled repayment of the loan , to withhold from the Johnston County any State funds that would otherwise be distributed to the local government unit in an amount sufficient to pay all sums then due and payable to the State as a repayment of the loan That the Applicant will provide for efficient operation and maintenance of the project on completion of construction thereof That Rick J Hester , County Manager , the Authorized Official , and successors so titled , is hereby authorized to execute and file an application on behalf of the Applicant with the State of North Carolina for a loan to aid in the construction of the project described above That the Authorized Official , and successors so titled , is hereby authorized and directed to furnish such information as the appropriate State agency may request in connection with such application or the project to make the assurances as contained above ; and to execute such other documents as may be required in connection with the application That the Applicant has substantially complied or will substantially comply with all Federal , State , and local laws , rules , regulations , and ordinances applicable to the project and to Federal and State grants and loans pertaining thereto Adopted this the July 10 , 2017 at Smithfield , North Carolina 8 Budget Revisions Finance Director and Assistant County Manager Chad McLamb requested the Board to approve the budget revisions as listed in the agenda packet with a revision to the Sheriff’s budget revision and the addition of a revision for health insurance Commissioner Cookie Pope moved the Board approve the following budget revisions , seconded by Commissioner Ted G Godwin , and carried by unanimous vote Finance Public Utilities REQUESTED CHANGE FUND BUDGET CODE LINE ITEM CLASSIFICATION EXPENDITURE INCREASE DECREASE 20 85230406 Technical Services 45,90500 TOTAL NET EXPENDITURES 45,90500 REQUESTED CHANGE FUND BUDGET CODE LINE ITEM CLASSIFICATION REVENUE INCREASE DECREASE 20 852336212 NCDOT Reimbursement 45,90500 TOTAL NET REVENUE 45,90500 Health REQUESTED CHANGE FUND BUDGET CODE LINE ITEM CLASSIFICATION EXPENDITURE INCREASE DECREASE 10 59700200 Salary 48,80900 10 59700501 FICA Medicare 3,77800 10 59700700 Retirement 3,45000 10 59700600 Health Insurance 8,06800 10 59700701 401K Match 2,44100 10 59700620 Misc 125 Admin Fee 7500 10 59700610 Life Insurance 10500 10 59701410 Travel 2,00000 10 59701100 Telephone 1,06800 10 59704600 Medical Supplies 7,28400 10 59703300 Departmental Supplies 8,00000 10 59704500 Contract Services 5,00000 TOTAL NET EXPENDITURES 90,07800PagePage pageNumber8781 July 10 , 2017 – 10 00 am Continued REQUESTED CHANGE FUND BUDGET CODE LINE ITEM CLASSIFICATION REVENUE INCREASE DECREASE 10 597033099 Miscellaneous Revenue 90,07800 TOTAL NET REVENUE 90,07800 Jail REQUESTED CHANGE FUND BUDGET CODE LINE ITEM CLASSIFICATION EXPENDITURE INCREASE DECREASE 10 52003601 SCAAP Expenditures 40,89200 TOTAL NET EXPENDITURES 40,89200 REQUESTED CHANGE FUND BUDGET CODE LINE ITEM CLASSIFICATION REVENUE INCREASE DECREASE 10 460033990 Fund Balance Appropriated 40,89200 TOTAL NET REVENUE 40,89200 Non Departmental REQUESTED CHANGE FUND BUDGET CODE LINE ITEM CLASSIFICATION EXPENDITURE INCREASE DECREASE 10 46000600 Health Insurance 3,201,13500 TOTAL NET EXPENDITURES 3,201,13500 REQUESTED CHANGE FUND BUDGET CODE LINE ITEM CLASSIFICATION REVENUE INCREASE DECREASE 10 460032510 Third ½ cent sales tax 3,201,13500 TOTAL NET REVENUE 3,201,13500 Sheriff REQUESTED CHANGE FUND BUDGET CODE LINE ITEM CLASSIFICATION EXPENDITURE INCREASE DECREASE 10 51003350 Supplies – Special 3,05477 10 51007414 Capital Outlay – Sheriff 216,81575 10 51007418 Capital Outlay – Drug Seizure 616,40621 TOTAL NET EXPENDITURES 836,27673 REQUESTED CHANGE FUND BUDGET CODE LINE ITEM CLASSIFICATION REVENUE INCREASE DECREASE 10 460033990 Fund Balance Appropriated 836,27673 TOTAL NET REVENUE 836,27673 9 Appointments Upon a motion by Commissioner Cookie Pope , seconded by Commissioner Chad M Stewart , and carried by unanimous vote , the Board appointed Beverly R Hawkins to the Nursing Home Adult Care Home Community Advisory Board for a one year initial term to expire on June 30 , 2018 10 Delinquent Tax Collection Report Tax Administrator Sheila Garner reported on the collection of delinquent taxes for the month of June 2017 She presented the following information Enforced Collections June 2017 YTD 16 17 Wage Garnishments 17 1,329 Bank Attachments 36 776 Levys 0 0 Foreclosures Complaints Filed June 2017 0 16 Pending Dollars Collected June 2017 000PagePage pageNumber9782 July 10 , 2017 – 10 00 am Continued As of June 30 , 2017 , the Tax Department has collected 9988 of the real and personal levy for 2016 The next foreclosure sale is scheduled on July 26 , 2017 The registered motor vehicle collections for June 2017 are 1,302,80971 and YTD 16 - 17 is 13,867,99650 11 Annual Tax Settlement and Charge to Collect Taxes for 2017 Tax Administrator Sheila Garner took a moment to commend the Tax Office staff for their work and dedication Ms Garner stated the staff has worked diligently to keep things running smoothly which has been a challenge this year due to the extended leave of two employees Ms Garner stated the staff has enthusiastically met the challenges and was able to increase the collection rate , of which she is very proud At the request of Ms Garner , the staff members introduced themselves as follows Collections Manager Cathy Futch , Deputy Collector Terry Cronan , and Deputy Collector Greg Callahan The Board commended the staff for their excellent work Ms Garner presented the following annual tax settlement as of June 30 , 2017 The annual settlement as of June 30 , 2017 is as follows Total 2016 - 2017 Real Personal Tax Levy 109,207,06352 Total 2016 - 2017 Collected 109,077,08288 Percent Collected 9988 Real Estate Personal Collected Credited Balance Unpaid Real Business Personal 106,075,65574 Discoveries 4,438,92137 Releases - 1,307,51359 Levy 109,207,06352 Payments 109,077,08288 Balance Unpaid 129,98064 Percent Collected 998809 Up 04 9988 A final collections audit will be conducted by an outside auditing firm and included in the county - wide audit for 2016 - 2017 Prior Years Collected 2000 - 2015 Real Personal 166,72197 Motor Vehicles 43,23342 Increase in Real Business Personal Property Levy 2015 105,623,95660 2016 109,207,06352 Increase 3392 Enforced Collections 2016 - 2017 Garnishments Served 1329 299,54679 Paid 938 211,19884 Unpaid active 140 58,66583 Terminated 245 27,79540 Released 6 1,88672 Bank Attachments Served 776 730,73172 Paid 543 557,76968 Unpaid active 15 1,29976 No funds 52 49,99203 Account closed 24 14,92449 Released 12 5,24313 No Accounts etc 37 26,71222Page0783 July 10 , 2017 – 10 00 am Continued Protected Funds SS 18 12,13305 Unpaid Partials 75 62,65736 Levy’s 0 Debt Set - off Program 161 13,86982 Field Collections Deputy Collectors 1,993,53028 Total collected by enforcement actions 2,776,36862 or 2542 of levy Excludes dollars collected by foreclosure attorney Interest and fees collected RE PP 314,26183 Real Estate Foreclosure Collections Accounts to foreclosure attorney for collection 32 Complaints Filed 21 Complaints Pending 16 Accounts Paid 20 Total Collected by Foreclosure 47,37932 Multi - Year taxes Foreclosure Sales Property Sold Property Redeemed 7 2 Only four properties remain in the upset bid period process Payment Arrangements Citizens are encouraged to enter into payment arrangements prior to their taxes becoming delinquent The Tax th Collections Office accepted 750 payment arrangements totaling approximately 1,071,44663 ; as of June 30 all accounts were paid Bankruptcy Bankruptcy Real and Personal - 12,45832 124 New Filings Last year 168 filings - 18,27295 2016 Post Petition Taxes Protected from Enforcement - 47,96344 Property Tax Commission Appeals 0 Total Taxes Protected from Enforcement - 60,42176 Unenforceable accounts represent 4649 of the Unpaid Balance of Real and Personal Property 60,42176 129,98064 464852 Tax Collection Rate Summary as of June 30 , 2017 FY 2016 2017 9988 FY 2015 2016 9984 FY 2014 2015 9980 FY 2013 2014 9950 FY 2012 2013 9872 FY 2011 2012 9868 FY 2010 2011 9861 FY 2009 2010 9863 FY 2016 2017 Excludes RMV , to be calculated by auditorPage1784 July 10 , 2017 – 10 00 am Continued Year Over Year Ad Valorem Levy Real & Personal Property Registered Motor Vehicles FY 2011 2012 Johnston County Levy 92,867,25344 Levy 9,964,38992 Collected 92,370,02660 Collected 9,107,40717 FY 2012 2013 Johnston County Levy 96,053,34149 Levy 10,574,56149 Collected 95,68264753 Collected 9,582,50981 Increase 03430 Increase 06123 FY 2013 2014 Levy 98,755,37803 JOCO Levy 6,312,34550 NCDOT 8,013,18888 Collected 98,472,94436 JOCO Collected 6,071,426 , 33 NCDOT 8,013,18588 Implementation of Tag & Tax Together Total Levy Combined 14,325,53438 Increase 028105 Increase 35471 FY 2014 2015 Levy 101,606,91012 NDOT Collected 101,400,61532 Collected 11,752,55764 Increase 028874 Decrease - 16236 FY 2015 2016 Levy 105,623,95660 NCDOT Collected 105,453,20078 Collected 12,851,83408 Increase 039536 Increase 09353 FY 2016 2017 Levy 109,207,06352 NCDOT Collected 109,077,08288 Collected 13,837,99650 Increase 03392 Increase 07906 FY 2013 2014 included a one - time increase in RMV revenue due to the additional four months of collections , attributable to switching over to the new RMV system Summary I’m very pleased to report that for fiscal year FY 2016 - 2017 , excluding registered motor vehicles , Johnston County has achieved an increase in the collection rate from 9984 to 9988 According to a publication provided by the NC Department of State Treasurer , for fiscal year ending June 30 , 2016 , the average statewide collection rate excluding registered motor vehicles was 9872 The average collection rate was 9910 in our population group of counties greater than 100,000 in population For FY 2015 2016 , the highest collection rate in our grouping was 9988 ; Johnston County ranked number two with a collection rate of 9984 Johnston County is very fortunate to have citizens who make it a priority to pay their taxes timely For FY 16 - 17 , 9049 of taxes owed were paid timely This is an increase of 049 over the previous year Prompt payment of property tax allows for the lowest possible rate to be enjoyed by all citizens I would like to thank our citizens who promptly pay their taxes and assure them that the tax office will do everything legally possible to collect taxes from those taxpayers who do not pay their tax bills On January 6 , 2017 , delinquent taxes totaled 10,389,33718 Collections Staff immediately began investigating delinquent accounts , contacting taxpayers and employing collections remedies to secure payment of those delinquent taxes As of June 30 , 2017 , the remaining unpaid balance was 129,98064 ; of this amount 60,42176 in taxes were legally protected from enforcement Page2785 July 10 , 2017 – 10 00 am Continued I’d like to congratulate our collections staff for their hard work and enthusiasm while reaching their goal of a collection rate of 9988 , and for their commitment for continuous improvement as they strive to reach a collection rate nearer 100 I’d also like to thank all employees within the Johnston County Tax Office and express how proud and grateful I am to each of them for all their hard work and dedication to our organization Within our office the challenges are boundless Prior to rendering a bill collectable , statutorily there are many steps in the listing , appraisal , appeal and billing process Regardless of the challenges , staff remains diligent and steadfast in accomplishing their duties I’d like to thank each of you , the Johnston County Commissioners , for your support of me and the tax office staff Such a high collection rate in such complex situations would not be possible without your support Ultimately , the citizens of Johnston County are the greatest beneficiaries to all our combined efforts Sheila Garner Johnston County Tax Collector July 10 , 2017 Motion to Accept the 2016 Tax Settlement and Charge to Tax Administrator to Collect 2017 Taxes Commissioner Cookie Pope moved the Board accept the Annual Tax Settlement for 2016 taxes and issue the following charge to the Tax Administrator for collection of 2017 taxes Commissioner Allen L Mims , Jr seconded the motion , which carried by unanimous vote You are hereby authorized , empowered , and commanded to collect the taxes set forth in the tax records filed in the office of the Tax Administrator and in the tax receipts herewith delivered to you , in the amounts and from the taxpayers likewise therein set forth Such taxes are hereby declared to be a first lien upon all real property of the respective taxpayers in Johnston County , and this order shall be a full and sufficient authority to direct , require , and enable you to levy on and sell any real or personal property of such taxpayers , for and on account thereof , in accordance with law 12 Voting Delegate for the 2017 NC Association of County Commissioners Conference Chairman Jeffrey P Carver appointed Commissioner Ted G Godwin as the Voting Delegate for the 2017 North Carolina Association of County Commissioners Conference in Durham County August 10 - 12 , 2017 13 Manager Reports and Comments None 14 Board Reports and Comments Chairman Jeffrey P Carver announced the Board would be having lunch and a tour with Johnston Community College upon the adjournment of the meeting 15 Closed Session – NCGS 14331811 a 3 – Attorney Client Privilege Commissioner Ted G Godwin moved the Board go into closed session for the purposes of consulting with an attorney employed by the Board in order to preserve the attorney - client privilege , pursuant to North Carolina General Statute 143 - 31811 a 3 for Standard Homes Plan Service , Inc vs Staples , Inc , et al , United States District Court , Eastern District of North Carolina File Number 5 17 - cv - 107 Commissioner Chad M Stewart seconded the motion which carried unanimously No action was taken Commissioner Chad M Stewart moved the Board adjourn closed session and resume regular session Commissioner Larry Wood seconded the motion , which carried by unanimous vote Page3786 July 10 , 2017 – 10 00 am Continued There being no further business , Commissioner Ted G Godwin moved the Board adjourn Commissioner Allen L Mims , Jr seconded the motion , which carried by unanimous vote The meeting adjourned at 11 10 am ____________________________ Jeffrey P Carver , Chairman Paula G Woodard , Clerk to the BoardPage