October 1, 2018 - 10:00 am - County Board of Commissioners Meeting Minutes

10 481 Meeting of the Johnston County Board of Commissioners October 1 , 2018 10 00 am The Johnston County Board of Commissioners met in regular session Monday , October 1 , 2018 at 10 00 am in the Commissioners Meeting Room , Johnston County Courthouse Annex , Smithfield , North Carolina The following members were present Present Chairman Jeffrey P Carver , Vice Chairman Ted G Godwin , Cookie Pope , Allen L Mims , Jr , Chad M Stewart , Larry Wood , and Lee Jackson Absent None Also Present County Manager Rick J Hester , Clerk to the Board Paula G Woodard , Finance Officer and Assistant County Manager J Chad McLamb , County Attorney Jennifer J Slusser , and Paralegal Deputy Clerk to the Board Dana Cuddington Chairman Jeffrey P Carver called the meeting to order at 10 00 am Commissioner Cookie Pope opened the meeting with a prayer VFW Post 5955 Selma led those in attendance in the Pledge of Allegiance to the American Flag 1 Approval Discussion of Agenda Upon a motion by Commissioner Ted G Godwin , seconded by Commissioner Allen L Mims , Jr , and carried by unanimous vote , the Board approved the agenda as presented 2 Consent Agenda Items Upon a motion by Commissioner Allen L Mims , Jr , seconded by Commissioner Cookie Pope , and carried by unanimous vote , the Board approved the consent agenda items as follows A Approval of Minutes – September 4 , 2018 10 00 am and 6 00 pm ; September 19 , 2018 B Proclamation – Employee Appreciation Week – October 22 – 26 , 2018 adopted as follows JOHNSTON COUNTY EMPLOYEE APPRECIATION WEEK October 22 – October 26 , 2018 WHEREAS , Johnston County employees represent over 1,000 men and women , working in 31 different service departments and agencies , devoted to making Johnston County a better place to work and live ; and WHEREAS , Johnston County employees provide a multitude of services for all the citizens of the County ; and WHEREAS , Johnston County employees are both skilled and efficient in their jobs , making every effort to expend County tax dollars in the most effective way for the betterment of the County and its citizens ; and WHEREAS , Johnston County Government runs smoothly on a day to day basis primarily because of the dedicated employees in each of its departments and agencies NOW , THEREFORE , in appreciation for their dedication to the welfare of the citizens of our County , THE JOHNSTON COUNTY BOARD OF COMMISSIONERS DOES HEREBY PROCLAIM the week of October 22 - 26 , 2018 as COUNTY EMPLOYEE APPRECIATION WEEK st Adopted this the 1 day of October , 2018 C Proclamation – National 4 - H Week adopted as follows NATIONAL 4 - H WEEK DECLARATION WHEREAS , 4 - H youth across the nation are leading efforts to solve problems in their communities and make a difference for their futures ; and WHEREAS , 4 - H is the largest youth development organization in North Carolina and the largest in the nation with over six million participants ; and WHEREAS , 4 - H in North Carolina claims 218,669 youth members and 21,413 volunteers , while Johnston County’s 4 - H program numbers more than 3,700 members and more than 300 volunteers ; and WHEREAS , 4 - H as part of the NC Cooperative Extension System of NC State University and NCA & T State University is a program where youth learn through opportunities that provide them hands - on experiences in 4 - H’s mission mandates of science , engineering and technology ; healthy living ; and citizenship ; andPage482 October 1 , 2018 – 10 00 am Continued WHEREAS , 4 - H has connected youth and their communities with the innovative research and resources from our nation’s 106 land - grant universities and colleges for more than 101 years NOW , THEREFORE , the Johnston County Board of Commissioners , does hereby proclaim October 7 - 13 , 2018 , as National 4 - H Week in Johnston County We urge the people of this County to take advantage of the opportunity to become more aware of this special program that enhances our young people’s interests in their futures as part of Johnston County 4 - H Youth Development and to join us in recognizing the unique partnership between our County and our State University System st Adopted this the 1 day of October 2018 D Alzheimer’s Disease Awareness and Caregivers Month Proclamation – November 2018 adopted as follows PROCLAMATION Alzheimer’s Disease Awareness and Caregivers Month WHEREAS , Alzheimer’s disease is a progressive degenerative disease of the brain causing deterioration in memory and thinking , as well as judgment and reasoning ability ; it also affects behavior , emotions and the ability to perform self - care ; and WHEREAS , more than five million Americans are now living with Alzheimer’s disease and over fifteen million are serving as their caregivers ; and WHEREAS , more than half of all Americans know someone who has or had Alzheimer’s ; and WHEREAS , Alzheimer’s disease affects whole families since it is a long term illness that requires long term care ; and WHEREAS , with early detection and diagnosis , individuals and families can gain access to treatment medications , enroll in critical research trails , and fully participate in planning for the future ; and WHEREAS , the Johnston County Board of Commissioners recognizes individuals , families , friends and caregivers dealing with the devastating effects of Alzheimer’s disease , the researchers who are seeking a cause or causes and cure , and the educational programs and support services provided by Alzheimer’s organizations NOW , THEREFORE , the Johnston County Board of Commissioners does hereby proclaim November 2018 as Alzheimer’s Disease Awareness and Caregivers Month in Johnston County and urges our citizens to commend its observance st Proclaimed this the 1 day of October , 2018 E Town of Smithfield – Reappointment to Smithfield Board of Adjustment Per the request of the Town of Smithfield , the Board made the following reappointment to the Smithfield Board of Adjustment representing the ETJ area of the Town Sarah Edwards , 1282 E Packing Plant Road , Smithfield F Sheriff’s Office - Request to Surplus Wrecked Vehicle Per the request of Sheriff Steve Bizzell , the Board declared the following vehicle surplus that was involved in an accident and has been declared a total loss by the insurance carrier 2014 Dodge Charger , VIN 2C3CDXAT7EH145840 , County Asset # 014163 G Tax Releases & Refunds – 08 16 2018 – 09 15 2018 Real Personal Property Releases TRANS DATE TIME USER YR BILL # ACCT # TAXPAYER NAME AMOUNT 8 16 2018 2 30 04 PM ALassiter 2018 - 106572 2000132852 WOODARD , TONY 53924 8 16 2018 3 03 19 PM ALassiter 2018 - 105569 2000189607 WOMACK , RHONDA JACKSON 12331 8 16 2018 3 13 21 PM ALassiter 2018 - 68830 2000201801 MOSS , ROBERT ALLEN JR 29762 8 24 2018 1 47 04 PM dwoodward2 2018 - 30179 2000174236 DUNN , RUDY 1,15153 8 24 2018 2 59 08 PM dwoodward2 2018 - 86888 2000201273 SERGIO MURILLO IRREVOCABLE 63798 TRUST 8 29 2018 10 28 09 AM dwoodward2 2018 - 50149 2000207862 JOHNSON , MILDRED R 92223 8 29 2018 11 03 16 AM dwoodward2 2018 - 201524 2000167403 JANE P SMITH QTIP TRUST 3,10163 8 29 2018 11 04 48 AM dwoodward2 2018 - 201525 2000167403 JANE P SMITH QTIP TRUST 3,10163 8 29 2018 11 06 04 AM dwoodward2 2018 - 201526 2000167403 JANE P SMITH QTIP TRUST 3,10163 8 29 2018 11 07 15 AM dwoodward2 2018 - 201527 2000167403 JANE P SMITH QTIP TRUST 2,70391Page483 October 1 , 2018 – 10 00 am Continued 8 29 2018 1 48 03 PM ALassiter 2018 - 48052 2000098253 IVINS , GEORGE 28213 8 29 2018 3 03 09 PM ALassiter 2018 - 38950 2000058836 GREATAMERICA FINANCIAL SVCS 20819 CORP 8 29 2018 3 58 48 PM ALassiter 2018 - 4293 2000176095 AQRABAWI , ADNAN 35107 8 29 2018 4 30 57 PM ALassiter 2018 - 47561 2000182036 ICE HOUSE THEATRE THE 49642 8 29 2018 4 37 12 PM ALassiter 2018 - 36539 2000187061 GATES , MELODY W 34440 8 30 2018 10 20 39 AM ALassiter 2018 - 110424 2000206671 FORD MOTOR COMPANY - TOOLING 4,03075 8 30 2018 10 25 39 AM ALassiter 2018 - 110669 2000208238 FOOD LION , LLC 14,62705 8 30 2018 10 31 29 AM ALassiter 2018 - 79758 2000050353 RACK ROOM SHOES # 262 18294 8 30 2018 10 59 49 AM ALassiter 2018 - 81549 2000182606 REYNA CAPITAL CORPORATION 92164 8 30 2018 11 22 11 AM ALassiter 2018 - 94375 2000121332 TAP CONSTRUCTION INC 17873 8 30 2018 12 18 33 PM ALassiter 2018 - 33955 2000096821 FIRST CITIZENS BK & TR LSG 11387 8 30 2018 12 36 22 PM ALassiter 2018 - 33968 2000096821 FIRST CITIZENS BK & TR LSG 17026 9 6 2018 9 00 07 AM cfutch 2018 - 79821 73727260 RADFORD , KENNETH 24940 9 6 2018 9 26 22 AM cfutch 2018 - 200311 44702040 JOHNSON , DONALD L 84731 9 6 2018 9 26 47 AM cfutch 2018 - 200312 44702040 JOHNSON , DONALD L 84731 9 6 2018 9 27 10 AM cfutch 2018 - 200313 44702040 JOHNSON , DONALD L 84731 9 6 2018 11 14 18 AM cfutch 2016 - 79783 2000116597 ROGERS , RICARDO B 17569 9 6 2018 11 14 59 AM cfutch 2017 - 37094 2000116597 ROGERS , RICARDO B 12835 9 12 2018 8 52 07 AM ALassiter 2018 - 38712 2000052524 GRANDSTAFF , ROLF 17050 Real Personal Property Refunds TRANS DATE TIME USER YR BILL # ACCT # TAXPAYER NAME AMOUNT 8 16 2018 12 09 16 PM jmorrow 2018 - 4744 2000196173 ARRINGTON , THOMAS 10000 8 17 2018 3 41 09 PM LOCKBOX 2018 - 62248 2000095059 MARTIN , MICHAEL D 1,92604 8 22 2018 8 20 02 AM LOCKBOX 2017 - 17411 2000192251 LANCASTER , BARBARA L LIFE 1,74720 ESTATE 8 22 2018 8 20 02 AM LOCKBOX 2018 - 74162 2000174684 PARRISH LIVING TRUST 40626 8 23 2018 2 46 19 PM LOCKBOX 2018 - 5454 2000201689 RHODES ESTATES DEVELOPER 35900 LLC 8 24 2018 2 58 25 PM LOCKBOX 2018 - 108892 2000194285 FLAGSHIP VENTURES , LLC 33060 8 30 2018 1 18 40 PM tcronan 2018 - 39753 2000168097 GUHA , SUBRATA J 43686 8 31 2018 2 56 00 PM LOCKBOX 2018 - 109465 2000177323 GRAY WOLF DEVELOPMENT LLC 35900 8 31 2018 2 56 00 PM LOCKBOX 2018 - 109470 2000177323 GRAY WOLF DEVELOPMENT LLC 35900 8 31 2018 2 56 00 PM LOCKBOX 2018 - 109479 2000177323 GRAY WOLF DEVELOPMENT LLC 35900 8 31 2018 2 56 00 PM LOCKBOX 2018 - 109468 2000177323 GRAY WOLF DEVELOPMENT LLC 35900 8 31 2018 2 56 00 PM LOCKBOX 2018 - 109476 2000177323 GRAY WOLF DEVELOPMENT LLC 35900 8 31 2018 2 56 00 PM LOCKBOX 2018 - 5450 2000201689 RHODES ESTATES DEVELOPER 35900 LLC 8 31 2018 2 56 00 PM LOCKBOX 2018 - 109480 2000201689 RHODES ESTATES DEVELOPER 35900 LLC 8 31 2018 4 04 53 PM tcronan 2018 - 29167 2000194358 DOLGENCORP , LLC 30583 9 4 2018 2 43 56 PM LOCKBOX 2018 - 108633 2000193398 CREECH NC , LLC 1,30560 9 6 2018 9 00 41 AM cfutch 2018 - 79821 73727260 RADFORD , KENNETH 24840 9 6 2018 9 27 55 AM cfutch 2018 - 201616 44702040 JOHNSON , DONALD L 2,40102 9 6 2018 11 16 12 AM cfutch 2016 - 79783 2000116597 ROGERS , RICARDO B 17569 9 6 2018 11 17 49 AM cfutch 2017 - 37094 2000116597 ROGERS , RICARDO B 12835 9 6 2018 2 40 10 PM LOCKBOX 2018 - 59696 2000137159 LILLY , EDWARD G JR 18877 9 10 2018 3 09 04 PM jmorrow 2018 - 12336 2000060705 BLEDSOE , MICHAEL A 13660 9 12 2018 2 53 02 PM LOCKBOX 2018 - 20172 17728910 CHAMBLEE , JAMES RICHARD 66167 North Carolina Vehicle Tax System - Pending Refund Report – August 2018 100 + Payee Name Bill # Transaction Refund Total Change # Reason BOSWELL , ROY 0018077832 92330022 Adjustment 12324 DENNIS 1580 13904Page484 October 1 , 2018 – 10 00 am Continued FITZGERALD - 0025412269 185054376 Situs error 000 LITTLE , LULA 10596 BERRY 1487 3532 12641 HOLLEMAN , 0037857347 91532540 Adjustment 16614 ALAN TODD 1278 17892 SELLECK , 0042628309 185394836 Situs error 000 TODD NOLAN 40994 SR 5754 13665 48905 September 20 , 2018 This is to certify that , as authorized by the Board of Commissioners on December 11 , 2000 , I have approved the following tax releases and refunds under 100 , as recommended by the County Assistant Tax Administrator , Dennis Woodward A complete record of this information is on file in the County Finance Office Totals from 8 15 18 to 9 15 18 Tax refunds - Personal Real Property 16004 Tax releases - Personal Real Property 2,25083 Recommended by Assistant Tax Administrator Dennis Woodward Approved by Finance Director J Chad McLamb 3 Public Comments A Town of Kenly – Old Kenly School Property Kenly Town Manager Michael Douglas addressed the Commissioners in advance of coming before the Board formally in November to discuss the old Kenly School Property Mr Douglas explained that the old Kenly School Property was transferred to the Town of Kenly in 1997 to be used by the Town Mr Douglas reported half of the building burned down many years ago and the condition of the remaining building has badly deteriorated over time Mr Douglas stated he would be bringing a request to the Commissioners in November from the Town to assist with demolishing the remaining building since the Town does not have the funds to cover the cost He noted the estimated cost for demolition and removal is 250,000 since it would involve asbestos removal Mr Douglas noted there are plans in the future to hopefully build a new community center on the site He asked the Board to be thinking about the matter Commissioner Ted G Godwin suggested that he along with another Commissioner or the County Manager meet with Mr Douglas to discuss the matter prior to the November meeting 4 Various County Departments – Update on Hurricane Florence Mosquito Abatement Emergency Services Director Kevin Hubbard provided the Board with an update on activities related to Hurricane Florence Mr Hubbard thanked the Commissioners and the County Manager for their support before , during , and since the hurricane He also thanked the County Department Heads and their teams stating it was a pleasure to work closely with them as well as all the County’s external partners Mr Hubbard informed the th Board that the Johnston County Emergency Operations Center EOC activated on September 12 and th deactivated on September 17 He stated during that time the EOC operated 24 7 in 12 hour shifts with anywhere from 20 to 25 people on each shift Mr Hubbard stated five shelters were opened in partnership with Johnston County Public Schools at Clayton High School , West Johnston High School , Benson Middle School , North Johnston Middle School , and the First Baptist Church Ministry Center Mr Hubbard stated over 700 people were sheltered during that time Mr Hubbard reported as of the present time , all roads impacted by the hurricane in Johnston County have reopened , noting that over 100 roads were affected either by rising water or downed trees during the storm Mr Hubbard thanked the North Carolina Department of Transportation for their assistance Mr Hubbard continued that damage assessment teams have identified 145 structures which received some form of damage from the storm and he noted the County’s agricultural community has suffered significant losses as well 911 - Communications Assistant Director Brett Renfrow addressed the Board and spoke on how well he feels Johnston County worked together to respond to Hurricane Florence Mr Renfrow commended all thosePagePage pageNumber5485 October 1 , 2018 – 10 00 am Continued that had a part in the response and stated Johnston County sets the model that other counties wish to follow Mr Renfrow reported a total of 7,859 calls were answered in the 911 Center during the storm He stated both the main 911 Center and the backup location were fully staffed and running Mr Renfrow also reported Johnston County assisted three other counties , primarily Onslow County , with their 911 calls Mr Renfrow stated after the storm , Johnston County deployed two communicators to Carteret County and he along with Director Jason Barbour accompanied them to assist Carteret County in their operations Mr Renfrow thanked everyone for their support to 911 Mr Hubbard stated Johnston County was blessed to be spared the brunt of Hurricane Florence He noted the County was able to provide assistance to areas down east , particularly Carteret County by sending equipment and supplies along with County staff Mr Hubbard thanked everyone for all their assistance to Emergency Services during the storm stating they could not have done all they did without everyone’s help Mr Hubbard also thanked the Johnston County Sheriff’s Office for all their work and support during the hurricane as well as anytime there is a need Mr Hubbard took a moment to introduce FEMA Intergovernmental Affairs Representative Bill Tanger who has been assigned to Johnston County for Hurricane Florence related matters Mr Tanger addressed the Board and stated he will be acting as the liaison between FEMA and Johnston County Mr Tanger commended Johnston County’s staff stating it is a very well run operation Cooperative Extension Director Bryant Spivey reported on the impacts to agriculture in Johnston County from Hurricane Florence Mr Spivey noted that USDA will release an official report , but Johnston County did experience a fair amount of loss , primarily in tobacco and cotton He stated Johnston County has been included as a primary disaster county by USDA which means farmers will have access to benefits and he strongly encourages all farmers to report all of their losses Mr Spivey again stated that USDA will release the official reports , but there will be impacts to tobacco , cotton , sweet potatoes , soy beans and peanuts Mr Spivey stated livestock loss was minimal , and he reiterated the need for farmers to report their losses Commissioner Chad M Stewart asked for the County staff to address concerns he has been hearing regarding mosquitos Health Director Dr Marilyn Pearson reported mosquitos are becoming an issue and the Governor has allocated 4 million towards mosquito abatement for specified counties Dr Pearson stated the funding will be distributed based on landmass and population with Johnston County scheduled to receive 440,636 Dr Pearson stated Johnston County has various options to consider and she introduced Environmental Health Division Director Todd Ramsey for more information Mr Ramsey addressed the Board regarding the various options for mosquito abatement He noted there are two methods for consideration , one being ground spraying and the other an aerial application Mr Ramsey provided the Board with general estimates he has obtained for ground spraying versus aerial application and briefly discussed the types of chemicals that can be used Mr Ramsey noted staff does have concerns regarding organic farms and is currently looking at exclusions for those operations Mr Ramsey shared information with the Board regarding what he has learned about the mosquito abatement process Dr Pearson reported the allocation from the Governor’s Office can be used and any cost above that allocation may be eligible for a 75 reimbursement from FEMA Dr Pearson noted if the County is to seek FEMA reimbursement , there are additional steps that would have to be taken , but the companies that offer spraying can provide those additional services if requested Dr Pearson stated staff could look at ground spraying initially and then move on to aerial spraying if needed She stated staff would also use the time to help educate the citizens In response to questions from Commissioners , Mr Ramsey reported ground spraying could begin within 48 hours once a decision is made and aerial spraying could begin within 72 hours Mr Ramsey stated he has reached out to the municipalities and so far , the Towns of Clayton , Smithfield , and Benson have sprayed , but he noted those towns already have programs in place where they spray on a regular basis Mr Ramsey stated Kenly is looking at options along with Micro and Princeton He noted Four Oaks does not have a program in place and did not comment on their plans Commissioner Stewart stated he thinks the County needs to begin looking at something soon especially in the low - ground areas of the County where flooding occurred PagePage pageNumber6486 October 1 , 2018 – 10 00 am Continued Finance Director and Assistant County Manager Chad McLamb stated staff needs some sort of Board action in order to move forward from a financial perspective County Attorney Jennifer Slusser spoke on the importance of making sure the County takes the proper steps so it can receive reimbursement from FEMA for costs above the Governor’s allocation Upon a motion by Commissioner Chad M Stewart , seconded by Commissioner Cookie Pope , and carried unanimously , the Board voted for staff to proceed beginning with county - wide ground spraying , approve the necessary budget amendments , accept the Governor’s Grant in the amount of 440,63600 , and follow the appropriate FEMA requirements in an effort to receive 75 reimbursement for costs above and beyond the Governor’s Grant Commissioner Allen L Mims , Jr asked about the bees and if they will be protected Mr Ramsey stated spraying would be done at night when most of the bees will be in their hives and spraying would cease approximately two hours before dawn Mr Spivey agreed that by spraying at night it would help with the bee population Mr Spivey stated his staff also plans to reach out to the Beekeepers Association as soon as possible to make sure they are aware Both Mr Spivey and Commissioner Lee Jackson spoke on how beekeepers can register with the Department of Agriculture and then be notified of spraying taking place Chairman Jeffrey P Carver instructed staff to use the JoCo Alert system to notify the media and citizens Commissioner Jackson stated before he became a Commissioner , he had never had the opportunity to visit the EOC ; however , after witnessing it in operation during the storm , he found it to be a very impressive operation and commended all those involved Commissioner Jackson also recognized Marty Clayton with Duke Energy in the audience and stated David Lasater from Duke Energy was a good resource to have in the EOC Commissioner Jackson stated if the public knew about everything that takes place in the EOC during such events , they would feel very safe and secure Chairman Carver agreed and expressed his appreciation to all those that work in the EOC Commissioner Larry Wood also agreed and noted that even though the EOC has been deactivated , work still goes on and help is still being given which he very much appreciates Duke Energy Representative Marty Clayton thanked the Commissioners along with County Manager Rick Hester , Emergency Services Director Kevin Hubbard , and the entire County team for their partnership , professionalism , and expertise Mr Clayton stated the County staff’s willingness to help is phenomenal Commissioner Ted G Godwin thanked Mr Clayton for his comments and noted that the “ willingness to help ” is the key 5 JCATS – Request County Match for Community Transportation Program Grant Funds Neal Davis , Executive Director for Community & Senior Services JCATS , presented a request to the Board to approve a match in the amount of 138,819 for the North Carolina Department of Transportation Community Transportation Program grant for Fiscal Year 2019 - 2020 The total grant from the NC DOT is 1,164,924 and is the primary administrative and capital grant with which JCATS operates The grant consists of the following 1 Current services provided by JCATS 2 Federal State Certifications and Assurances that the system is meeting all regulatory requirements 3 446,509 Administrative expense request - 219,099 JCATS administrative staff - 227,410 other administrative expenses ie utilities , vehicle insurance , computer support , etc - Local match of 66,977 15 included in above 4 718,415 Capital budget request - 680,000 - 10 replacement vehicles - 21,840 - 10 Harris Phase II 2 - way radiosPagePage pageNumber7487 October 1 , 2018 – 10 00 am Continued - 16,575 for other capital expenses ie vehicle lettering , shop equipment , software , etc - Local match of 71,842 10 included in above Mr Davis asked for the Board to approve the match in the amount of 138,819 for the Fiscal Year 2019 - 2020 Community Transportation Grant He stated on October 4 , 2018 a public hearing will be held at the Community & Senior Services Office and the application will then be submitted to the Department of Transportation Mr Davis offered to answer any questions Commissioner Ted G Godwin moved the Board approve the matching requirement for the NC DOT Community Transportation Program grant for FY 2019 - 2020 for JCATS in the amount of 138,819 Commissioner Larry Wood seconded the motion , which carried by unanimous vote 6 Public Utilities – Selma Equalization & Pumping Facilities Flood Resiliency Project Proposed Resolution to Adopt Policies and Guidelines for CDBG Utilities Director Chandra Farmer , PE , explained that the County has been awarded a Community Development Block Grant – Infrastructure CDBG - I grant in the amount of 1,060,000 for the Selma Equalization and Pumping Facilities Flood Resiliency project Ms Farmer reported in accordance with the funding program requirements , the following polices and guidelines should be considered for adoption for the Johnston County CDBG - I program projects ? Equal Opportunity and Procurement Plan ? Section 3 Plan ? Language Access Plan ? Residential Anti - Displacement and Relocation Assistance Plan ? Citizen Participation Plan ? Excessive Force Provision Ms Farmer requested the Board to adopt a resolution approving the above referenced policies and offered to answer any questions Upon a motion by Commissioner Chad M Stewart , seconded by Commissioner Cookie Pope , and carried unanimously , the Board adopted the following resolution A RESOLUTION TO ADOPT POLICIES AND GUIDELINES FOR JOHNSTON COUNTY’S CDBG - I PROJECT # 17 - I - 2965 Whereas , Johnston County has received a Community Development Block Grant for Infrastructure CDBG - I administered by the Division of Water Infrastructure of the North Carolina Department of Environmental Quality ; and Whereas , the use of these funds requires that specific policies and guidelines be used NOW THEREFORE BE IT RESOLVED BY THE JOHNSTON COUNTY BOARD OF COMMISSIONERS THAT Johnston County adopts the following attached policies and guidelines for Johnston County CDBG - I Program projects ? Equal Opportunity and Procurement Plan ? Section 3 Plan ? Language Access Plan ? Residential Anti - Displacement and Relocation Assistance Plan ? Citizen Participation Plan ? Excessive Force Provision Adopted October 1 , 2018 at a regularly scheduled meeting of the Johnston County Board of Commissioners in Smithfield , North Carolina Equal Opportunity Plan A Equal Housing Opportunity Plan Civil Rights Act of 1964 The Civil Rights Act of 1964 prohibits all racial discrimination in the sale or rental of property The Fair Housing Act The Fair Housing Act declares a national policy of fair housing throughout the United States , making illegal any discrimination in the sale , lease or rental of housing , or making housing otherwise unavailable , because of race , color , religion , sex , handicap , familial status , or national origin Executive Order 12892 , Equal Opportunity in HousingPagePage pageNumber8488 October 1 , 2018 – 10 00 am Continued Executive Order 12892 , as amended Leadership and Coordination of Fair Housing in Federal Programs Affirmatively Furthering Fair Housing , provides that programs and activities relating to housing and urban development including any Federal agency having regulatory or supervisory authority over financial institutions shall be administered in a manner affirmatively to further the purposes of the Act and shall cooperate with the Secretary of Housing and Urban Development , who shall be responsible for exercising leadership in furthering the design and delivery of Federal programs and activities Johnston County shall eliminate housing discrimination , and achieve diverse , inclusive communities by leading the County in the enforcement , administration , and public understanding of federal fair housing policies and laws Johnston County shall include the Equal Housing Opportunity logo and or the phrase affirming Equal Opportunity in Housing on all the CDBG documents intended to be shared with the public Johnston County shall post in public buildings and the CDBG project area the Equal Housing Opportunity posters and or additional information the local government has prepared to inform the community with the Equal Housing Opportunity policies and laws Describe specific actions to be taken to contact and develop working relationships with local owners , real state and civic , charitable or neighborhood organizations in particular , to secure public understanding and responsibilities to exercise Equal Housing Opportunity ? Posters and Brochures in English & Spanish shall be displayed at the Johnston County Land Use Center in Smithfield , the Johnston County HAPP office , and the Learning Resource Center at Johnston Community College ? Disabled Veteran specific poster and the general English and Spanish brochures will be posted at Johnston County Veterans Services ? Include equal opportunity housing information one a year in the quarterly HAPP newsletter to landlords B Equal Employment Opportunity Plan Executive Order 11246 , as amended by Executive Orders 11375 , 11478 , 12086 , and 12107 3 CFR 1964 - 1965 Comp p 339 ; 3 CFR , 1966 - 1970 Comp , p 684 ; 3 CFR , 1966 - 1970 , p 803 ; 3 CFR , 1978 Comp , p 230 ; 3 CFR , 1978 Comp , p 264 Equal Employment Opportunity , and Executive Order 13279 Equal Protection of the Laws for Faith - Based and Community Organizations , 67 FR 77141 , 3 CFR , 2002 Comp , p 258 ; and the implementing regulations at 41 CFR chapter 60 ; The County maintains the policy of providing equal employment opportunities for all persons regardless of race , color , religion , sex , national origin , handicap , age , political affiliation , or any other non - merit factor , except where religion , sex , national origin , or age are bona fide occupation qualifications for employment In furtherance of this policy , the County prohibits any retaliatory action of any kind taken by any employee of the locality against any other employee or applicant for employment because that person made a charge , testified , assisted or participated in any manner in a hearing , proceeding or investigation of employment discrimination The County shall strive for greater utilization of all persons by identifying previously underutilized groups in the workforce , such as minorities , women , and the handicapped , and making special efforts toward their recruitment , selection , development and upward mobility and any other term , condition , or privilege of employment Responsibility for implementing equal opportunities and affirmative action measures is hereby assigned to the County Manager to assist in the implementation of this policy statement The County shall develop a self - evaluation mechanism to provide periodic examination and evaluation Every two years the results of the self - evaluation reporting on the progress of Equal Employment Opportunity and Affirmative Action will be presented to the Chief Elected Official Records presented to the Chief Elected Official shall be maintained in the files and will be provided to DWI as needed The County is committed to this policy and is aware that with its implementation , the County will receive positive benefits through the greater utilization and development of all its human resources The County shall include the Equal Employment Opportunity logo and or the phrase affirming Equal Employment Opportunity on all the CDBG documents intended to be shared with the staff and the public The County shall obtain commitment from contractors that they will not discriminate against any employee or applicant for employment because of race , color , religion , sex , national origin , handicap , age , political affiliation , or any other non - merit factor , except where religion , sex , national origin , or age are bona fide occupation qualifications for employment Contractors will take affirmative action to ensure that applicants are employed , and that employees are treated during employment without regard to their race , color , religion , sex , national origin , handicap , age , political affiliation , or any other non - merit factor , except where religion , sex , national origin , or age are bona fide occupation qualifications for employment Such action shall include , but not be limited to the following Employment , upgrading , demotion , or transfer ; recruitment or recruitment advertising ; layoff or termination ; rates of pay or other forms of compensation ; and selection for training , including apprenticeship The County shall obtain commitment from Contractors that will , in all solicitations or advertisements for employees placed by or on behalf of the contractor , state that all qualified applicants will receive considerations for employment without regard to race , color , religion , sex , national origin , handicap , age , political affiliation , or any other non - merit factor , except where religion , sex , national origin , or age are bona fide occupation qualifications for employment Adopted this 1st day of October , 2018 Local Jobs Initiative Section 3 Plan for CDBG - I Grant No 17 - I - 2965 Local Economic Benefit for Low - and Very Low - Income PersonsPagePage pageNumber9489 October 1 , 2018 – 10 00 am Continued Johnston County County October 1 , 2018 to July 2 , 2021 Time Period I APPLICATION AND COVERAGE OF POLICY The County is committed to the policy that , to the greatest extent possible , opportunities for training and employment be given to lower income residents of the community development project area and contracts for work in connection with the federally assisted community development project be awarded to business concerns located or owned in substantial part by persons residing in the Section 3 covered area , as required by Section 3 of the Housing and Urban Development Act of 1968 , the County of Johnston has developed and hereby adopts the following Plan Johnston County will comply with all applicable provisions of Section 3 of the Housing and Urban Development Act of 1968 , as amended 24 CRF Part 135 , all regulations issued pursuant thereto by the Secretary of Housing and Urban Development , and all applicable rules and orders of the Department issued thereunder This Section 3 covered project area for the purposes of this grant program shall include the Johnston County and portions of the immediately adjacent area Johnston County will be responsible for implementation and administration of the Section 3 plan In order to implement Johnston County’s policy of encouraging local residents and local businesses participation in undertaking community development activities , Johnston County will follow this Section 3 plan which describes the steps to be taken to provide increased opportunities for local residents and businesses This Section 3 Plan shall apply to services needed in connection with the grant including , but not limited to , businesses in the fields of planning , consulting , design , building construction renovation , maintenance and repair , etc When in need of a service , Johnston County will identify suppliers , contractors or subcontractors located in the Section 3 area Resources for this identification shall include the Minority Business Directory published through the State Department of Administration , local directories and Small Business Administration local offices Word of mouth recommendation shall also be used as a source Johnston County will include the Section 3 clause and this plan in all contracts executed under this Community Development Block Grant CDBG Program Where necessary , listings from any agency noted above deemed shall be included as well as sources of subcontractors and suppliers The Section 3 Plan and the Section 3 minimum numerical goals shall be mentioned in the pre bid meetings and the preconstruction meetings The Section 3 minimum numerical goals shall be met by Johnston County , if the minimum numerical goals are not met , an explanation and the efforts taken by County to meet the goals shall be described in the Annual Section 3 report The report must be submitted along with the Annual Performance Report APR during the life of the grant Section 3 minimum numerical goals the Section 3 regulations established thresholds and goals at 24 CFR 13530 Goals • 30 of the aggregate number of new hires shall be Section 3 residents • 10 of the total dollar amount of all covered construction shall be awarded to Section 3 business concerns • 3 of the total dollar amount of all covered non - construction contracts shall be awarded to Section 3 business concerns A Section 3 business concern is defined as a business where • 51 or more of the business is owned by Section 3 residents or • 30 or more employed staff are Section 3 residents ; or • 25 of subcontracts are committed to Section 3 businesses The prime contractor selected for major public works facility or public construction work will be required to submit a Section 3 Plan which will outline his her work needs in connection with the project Should a need exist to hire any additional personnel , Johnston County NCWorks agency https wwwncworksgov vosnet Defaultaspx shall be notified and referred to the contractor Each contract for rehabilitation , replacement or new construction under the program , as applicable , for jobs having contracts in excess of 100,000 shall be required to submit a Section 3 Plan This Plan will be maintained on file in the grant office and shall be updated from time to time or as the grant staff may deem necessary Early in the project , prior to any contracting , major purchases or hiring , we will develop a listing of jobs , supplies and contracts likely to be utilized during the project We will then advertise the pertinent information regarding the project including all Section 3 required information Division of Water Infrastructure DWI should be contacted with the Bid Materials to distribute the information throughout their list serve to reach out the communities II AFFIRMATIVE ACTIONS FOR RESIDENT AND BUSINESS PARTICIPATION The County will take the following steps to assure that low income residents and businesses within the community development project area and within the County are used whenever possible 1 Develop solicitation lists of qualified residents and businesses for use in this project 2 Assure that residents and businesses are solicited whenever they are potential sources of contracts , services or supplies 3 Divide total requirements , when economically feasible , into smaller tasks or quantities to permit maximum participation by residents and businesses Please check the methods to be used for the Section 3 program in your community The County will place a display advertisement in the local newspaper containing the following information Page0490 October 1 , 2018 – 10 00 am Continued i A brief description of the project ii A listing of jobs , contracts and supplies likely to be utilized in carrying out the project iii An acknowledgement that under Section 3 of the Housing and Community Development Act , local residents and businesses will be utilized for jobs , contracts and supplies in carrying out the project to the greatest extent feasible iv A location where individuals interested in jobs or contracts can register for consideration v A statement that all jobs will be listed through and hiring will be done through the local office of the NCWorks agency https wwwncworksgov vosnet Defaultaspx ; a statement that all contracts will be listed with the North Carolina Division of Purchase and Contracts ; and a statement that potential employees and businesses may seek development and training assistance through various state and local agencies , of which the County will maintain a list for individuals and business concerns inquiring information Training and technical assistance will be provided by the local community college for low income residents requiring skills to participate in community development project activities Referrals will be made to the community college , local Private Industry Councils , Job Training Partnership Act 29 USC 1579 a JTPA Programs , and job training programs provided by local community action agencies as appropriate Residents and businesses will be encouraged to participate in state and or federal job training programs that may be offered in the area Low income residents and businesses will be informed and educated regarding employment and procurement opportunities in the following ways i Advertisement in the local newspaper ii Posting of Section 3 Plan at the County Courthouse iii County Board meeting when project activities and schedules are discussed iv Open meetings of Project Advisory Committee when everyone in neighborhood is invited v Notification to other agencies that provide services to low - income people Other describe The County will , to the greatest extent feasible , utilize lower income area residents as trainees and employees 1 Encourage rehabilitation contractors to hire local area residents 2 Encourage public works contractors to hire local area residents The County will , to the greatest extent feasible , utilize businesses located in or owned in substantial part by persons residing in the area 1 Contract with local contractors to perform demolition activities , and housing rehabilitation activities 2 Encourage public improvement contractors to hire local residents for site clearance work , hauling materials , and performing other site improvements 3 Encourage all contractors to purchase supplies and materials from the local hardware and supply stores III RECORDS AND REPORTS The County will maintain such records and accounts and furnish such information and reports as are required under the Section 3 regulations , and permit authorized representatives of DWI , and federal agencies access to books , records , and premises for purposes of investigation in connection with a grievance or to ascertain compliance with this Section 3 Plan The County shall report annually the Section 3 numbers using the form HUD 60002 to DWI at the end of the calendar year as part of the Annual Performance Report APR IV MONITORING COMPLIANCE The County may require each applicable contractor to provide a copy of the Section 3 Plan and will monitor compliance during the performance of the contract Copies of all advertisements , notice , and published information will be kept to document the implementation of the plan V SECTION 3 COORDINATOR CONTACT INFORMATION Please provide the main contact in case that any complaint is received or general information is requested by the general public on Section 3 compliance including name , phone number , address , and email Rick J Hester , County Manager 919 - 989 - 5100 207 E Johnston St Smithfield , NC 27577 Adopted this 1st day of October , 2018 LANGUAGE ACCESS PLAN Providing Meaningful Communication with Persons with Limited English Proficiency Johnston County County October 1 , 2018 to July 2 , 2021 Time Period The purpose of this Policy and Plan is to ensure compliance with Title VI of the Civil Rights Act of 1964 , and other applicable federal and state laws and their implementing regulations with respect to persons with limited English proficiency LEP Title VI of the Civil Rights Act of 1964 prohibits discrimination based on the ground of race , color or national origin by any entity receiving federal financial assistance Administrative methods or procedures , which have the effect of subjecting individuals to discrimination or defeating the objectives of these regulations , are prohibited Page1491 October 1 , 2018 – 10 00 am Continued POLICY In order to avoid discrimination on the grounds of national origin , all programs or activities administered by Johnston County will take reasonable steps to ensure that persons with Limited English Proficiency LEP have meaningful access and an equal opportunity to participate in benefits and services for which such persons qualify This Policy defines the responsibilities the local unit of government has to ensure LEP individuals can communicate effectively DEFINITIONS Limited English Proficient LEP individual – Any prospective , potential , or actual recipient of benefits or services from the local unit of government who cannot speak , read , write or understand the English language at a level that permits them to interact effectively with health care providers and social service agencies Vital Documents – These forms include , but are not limited to , applications , consent forms , all compliance plans , bid documents , fair housing information , citizen participation plans , letters containing important information regarding participation in a program ; notices pertaining to the reduction , denial , or termination of services or benefits , the right to appeal such actions , or that require a response from beneficiary notices advising LEP persons of the availability of free language assistance , and other outreach materials Title VI Compliance Officer The person or persons responsible for administering compliance with the Title VI LEP policies Substantial number of LEP 5 or 1,000 people , whichever is smaller , are potential applicants or recipients of the local unit of government and speak a primary language other than English and have limited English proficiency PROCEDURES 1 IDENTIFYING LEP PERSONS AND THEIR LANGUAGE Johnston County will promptly identify the language and communication needs of the LEP person Staff will use a language identification card or “ I speak cards , ” http wwwlepgov resources ISpeakCards2004 pdf and LEP posters to determine the language In addition , when records are kept of past interactions with individuals or family members , the language used to communicate with the LEP person will be included as part of the record 2 OBTAINING A QUALIFIED INTEPRETER List the current name , office telephone number , office address and email address of the Title VI compliance officers Sandy Mills , Finance Operations Support Manager Johnston County Public Utilities Land Use Center 309 E Market Street PO Box 2263 Smithfield , NC 27577 919 - 989 - 5075 Sandymills @ johnstonnccom Check all methods that will be used Maintaining an accurate and current list showing the language , phone number and hours of availability of bilingual staff provide the list Laura Marquez – 989 - 5075 – Land Use Center – 8am - 5pm Monday through Friday , excluding holidays Stephanie Acosta – 989 - 5075 – Land Use Center – 8am - 5pm Monday through Friday , excluding holidays Contacting the appropriate bilingual staff member to interpret , in the event that an interpreter is needed , if an employee who speaks the needed language is available and is qualified to interpret ; Obtaining an outside interpreter if a bilingual staff or staff interpreter is not available or does not speak the needed language Identify the organization s name s with whom you have contracted or made arrangements Have has agreed to provide qualified interpreter services The organization’s or organizations ’ telephone number s is are insert number s , and the hours of availability are insert hours Other describe All staff will be provided notice of this policy and procedure , and staff that may have direct contact with LEP individuals will be trained in effective communication techniques , including the effective use of an interpreter Some LEP persons may prefer or request to use a family member or friend as an interpreter However , family members or friends of the LEP person will not be used as interpreters unless specifically requested by that individual and after the LEP person has understood that an offer of an interpreter at no charge to the person has been made by the facility Such an offer and the response will be documented in the person’s file If the LEP person chooses to use a family member or friend as an interpreter , issues of competency of interpretation , confidentiality , privacy , and conflict of interest should be considered If the family member or friend is not competent or appropriate for any of these reasons , competent interpreter services will be provided to the LEP person Children and other residents will not be used to interpret , in order to ensure confidentiality of information and accurate communication 3 PROVIDING WRITTEN TRANSLATIONS i Johnston County will set benchmarks for translation of vital documents into additional languages please ensure to keep records of those documents that apply to your local unit of government Page2492 October 1 , 2018 – 10 00 am Continued ii When translation of vital documents is needed , Johnston County will submit documents for translation into frequently - encountered languages iii Facilities will provide translation of other written materials , if needed , as well as written notice of the availability of translation , free of charge , for LEP individuals 4 PROVIDING NOTICE TO LEP PERSONS Johnston County will inform LEP persons of the availability of language assistance , free of charge , by providing written notice in languages LEP persons will understand Example The notification will include , in the primary language of the applicant recipient , the following language IMPORTANT IF YOU NEED HELP IN READING THIS , ASK Johnston County Public Utilities FOR AN INTERPRETER TO HELP AN INTERPRETER IS AVAILABLE FREE OF CHARGE Johnston County shall include at minimum the following phrases in English and Spanish in any document requesting public comments , or notifying the community of any modifications amendments to the CDBG program during the life of the grant , including but not limited to public hearing notifications , citizen participation documents , Environmental Review notifications , among other documents ? “ This information is available in Spanish or any other language upon request Please contact Laura Marques at 919 989 - 5075 or at Land Use Center , 309 E Johnston St , Smithfield for accommodations for this request ” ? “ Esta información está disponible en español o en cualquier otro idioma bajo petición Por favor , póngase en contacto con Laura Marquez al 919 989 - 5075 o en Land Use Center , 309 E Johnston St , Smithfield de alojamiento para esta solicitud ” All interpreters , translators and other aids needed to comply with this policy shall be provided without cost to the person being served , and individuals and their families will be informed of the availability of such assistance free of charge At a minimum , notices and signs will be posted and provided in intake areas and other points of entry , including but not limited to the main lobbies , waiting rooms , etc Land Use Center , 309 E Market Street in Smithfield , NC Notification will also be provided through one or more of the following outreach documents , telephone voice mail menus , local newspapers , radio and television stations , and or community - based organizations Outreach document , newspapers , telephone voice mail menus 5 MONITORING LANGUAGE NEEDS AND IMPLEMENTATION On an ongoing basis , Johnston County will assess changes in demographics , types of services or other needs that may require reevaluation of this policy and its procedures In addition , Johnston County will regularly assess the efficacy of these procedures , including but not limited to mechanisms for securing interpreter services , complaints filed by LEP persons , feedback from residents and community organizations , etc I Compliance Procedures , Reporting and Monitoring A Reporting The local unit of government will complete an annual compliance report and send this report to DWI The form can be found at http portalncdenrorg web wi cdbg - i - compliance1 B Monitoring The local unit of government will complete a self - monitoring report on a semiannual basis , using a standardized reporting system proposed by the local government These reports will be maintained and stored by the Title VI Compliance Officer and will be provided to the DWI upon request The local unit of government will cooperate , when requested , with special review by the DWI II Applicant Recipient Complaints of Discriminatory Treatment A Complaints The local unit of government will provide assistance to LEP individuals who do not speak or write in English if they indicate that they would like to file a complaint A complaint will be filed in writing , contain the name and address of the person filing it or his her designee and briefly describe the alleged violation of this policy The form can be found at http portalncdenrorg web wi cdbg - i - compliance1 The local unit of government will maintain records of any complaints filed , the date of filing , actions taken and resolution The local unit of government will notify the appropriate section within DWI of complaints filed , the date of filing , actions taken and resolution This information will be provided within 30 days of resolution A Resolution of Matter If the matter cannot be resolved by informal means , then the individual will be informed of his or her right to appeal further to the Department of Justice DOJ This notice will be provided in the primary language of the individual with Limited English Proficiency If not resolved by DWI , then complaint will be forwarded to US Department of Justice DOJ and US Department of Housing and Urban Development HUD Field Office SUBMITTED AND ADOPTED BY THE JOHNSTON COUNTY BOARD OF COMMISSIONERS Adopted this 1st day of October , 2018 RESIDENTIAL ANTIDISPLACEMENT AND RELOCATION ASSISTANCE PLAN Johnston County County CDBG - I 17 - I - 2965 Grant Number Page3493 October 1 , 2018 – 10 00 am Continued This Residential Antidisplacement and Relocation Assistance Plan is prepared by the County of Johnston in accordance with the Housing and Community Development Act of 1974 , as amended ; and HUD regulations at 24 1 CFR 42325 and is applicable to our CDBG projects Minimize Displacement Consistent with the goals and objectives of activities assisted under the Act , the County of Johnston will take the following steps to minimize the direct and indirect displacement of persons from their homes ? Prior to the installation of public utilities , the County will work with the engineer to all evaluate feasible options that will not result in the displacement of person from their homes setting a high priority on avoiding displacement or relocation ? Plan project and coordinate construction to ensure no residential displacement or relocation temporary or permanent will occur due to this project In the event that during the course of administering this CDBG - I project it becomes necessary to relocate businesses and or residences , the following Residential Anti - Displacement and Relocation Assistance Plan will be followed A Relocation Assistance to Displaced Persons The County of Johnston will provide relocation assistance for lower - income tenants who , in connection with an activity assisted under the CDBG Program [ s ] , move permanently or move personal property from real property as a direct result of the demolition of any dwelling unit or the conversion of a lower - income dwelling unit in accordance with the requirements of 24 CFR 42350 A displaced person who is not a lower - income tenant , will be provided relocation assistance in accordance with the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 , as amended , and implementing regulations at 49 CFR Part 24 B One - for - One Replacement of Lower - Income Dwelling Units The County of Johnston will replace all occupied and vacant occupiable lower - income dwelling units demolished or converted to a use other than lower - income housing in connection with a project assisted with funds provided under the CDBG Program [ s ] in accordance with 24 CFR 42375 Before entering into a contract committing County of Johnston to provide funds for a project that will directly result in demolition or conversion of lower - income dwelling units , the County of Johnston will make public by publication in a newspaper of general circulation and submit to State CDBG Program s North Carolina Department of Environmental Quality NC DEQ the following information in writing 1 A description of the proposed assisted project ; 2 The address , number of bedrooms , and location on a map of lower - income dwelling units that will be demolished or converted to a use other than as lower - income dwelling units as a result of an assisted project ; 3 A time schedule for the commencement and completion of the demolition or conversion ; 4 To the extent known , the address , number of lower - income dwelling units by size number of bedrooms and location on a map of the replacement lower - income housing that has been or will be provided NOTE See also 24 CFR 42375 d 5 The source of funding and a time schedule for the provision of the replacement dwelling units ; 6 The basis for concluding that each replacement dwelling unit will remain a lower - income dwelling unit for at least 10 years from the date of initial occupancy ; and 7 Information demonstrating that any proposed replacement of lower - income dwelling units with smaller dwelling units eg , a 2 - bedroom unit with two 1 - bedroom units , or any proposed replacement of efficiency or single - room occupancy SRO units with units of a different size , is appropriate and consistent with the housing needs and priorities identified in the HUD - approved Consolidated Plan and 24 CFR 42375 b To the extent that the specific location of the replacement dwelling units and other data in items 4 through 7 are not available at the time of the general submission , the County of Johnston will identify the general location of such dwelling units on a map and complete the disclosure and submission requirements as soon as the specific data is available C Replacement not Required Based on Unit Availability Under 24 CFR 42375 d , the County of Johnston may submit a request to the State NC DEQ for a determination that the one - for - one replacement requirement does not apply based on objective data that there is an adequate supply of vacant lower - income dwelling units in standard condition available on a non - discriminatory basis within the area D Contacts The Rick J Hester , County Manager is responsible for tracking the replacement of lower income dwelling units and ensuring that they are provided within the required period Johnston County , PO Box 1049 , Smithfield , NC 27577 , telephone 919 - 989 - 5100 is responsible for providing relocation payments and other relocation assistance to any lower - income person displaced by the demolition of any dwelling unit or the conversion of lower - income dwelling units to another use Adopted this 1st day of October , 2018 CITIZEN PARTICIPATION PLAN DIVISION OF WATER INFRASTRUCTURE NORTH CAROLINA DEPARTMENT OF ENVIRONMENTAL QUALITY COMMUNITY DEVELOPMENT BLOCK GRANT - INFRASTRUCTURE PROGRAM Grantee Johnston CountyPage4494 October 1 , 2018 – 10 00 am Continued Recipient’s Address PO Box 1049 , Smithfield , NC 27577 Contact Person Kimberly C Rineer , PE Contact Email KimRineer @ johnstonnccom Contact Phone # 919 - 989 - 5725 TDD # ________________________________________________________________________ The primary goal of the Citizen Participation Plan is to provide citizens , especially low and moderate income citizens of the community where CDBG - funded activities will take place , an opportunity to participate in an advisory role in the planning , implementation , and assessment of the programs and projects The Citizen Participation Plan is required by Section 104 a 2 of the Housing and Community Development Act and by regulations at 24 CFR 570486 a 6 The plan is vitally important to the success of CDBG - funded activities undertaken by local governments Compliance with the plan reduces the number of legal challenges and citizen complaints against the local government recipient 1 INTRODUCTION The County has designed this community - wide Citizen Participation Plan to provide for and encourage citizen participation in the Community Development Block Grant CDBG program This Plan is an essential element of the County present and future community development process and has been developed to comply with the regulations and requirements of the CDBG program as administered by the North Carolina Department of Environmental Quality – Division of Water Infrastructure NCDEQ - DWI and the Department of Housing and Urban Development HUD The primary goal of this Citizen Participation Plan is to provide all citizens of the community with adequate opportunity to participate in an advisory role in the planning , implementation , and assessment of the County’s CDBG program s The Plan sets forth policies and procedures for citizen participation , which are designed to maximize the opportunity for citizen participation in the community development process Special emphasis has been placed on encouraging participation by persons of low and moderate incomes , residents of blighted neighborhoods , and residents of areas where community development funds are utilized Citizens are encouraged to participate in all phases of the CDBG program s and will be provided full access to program information However , final responsibility and authority for the development and implementation of CDBG program s will lie with County 2 SCOPE OF PARTICIPATION The County will make reasonable efforts to provide for citizen participation during the community development process and throughout the planning , implementation and assessment of all CDBG program s undertaken by the County Local officials will make every effort to involve citizens in all phases of the development , implementation and assessment of community development programs including , but not limited to , the following phases a identification and assessment of housing and community development needs ; determination of CDBG project s and documentation ; and the development of CDBG application s ; b changes and or amendments to approved CDBG projects ; and , c assessment of CDBG program performance All phases of the community development process will be conducted by local officials in an open manner Citizens of the County are encouraged to participate at all levels and will be given access to program information during each phase of any CDBG program as outlined herein 3 CITIZEN PARTICIPATION CONTACT PERSON Kimberly C Rineer , PE , Engineering Manager has been designated Citizen Participation Coordinator by the Johnston County Board of Commissioners and will serve as the contact person for all matters concerning citizen participation activities This person shall be responsible for overseeing citizen participation throughout the community development process and the implementation of all citizen participation activities and functions ,