July 9, 2018 - 10:00 am - County Board of Commissioners Meeting Minutes

10 365 Meeting of the Johnston County Board of Commissioners July 9 , 2018 10 00 am The Johnston County Board of Commissioners met in regular session Monday , July 9 , 2018 at 10 00 am in the Commissioners Meeting Room , Johnston County Courthouse Annex , Smithfield , North Carolina The following members were present Present Chairman Jeffrey P Carver , Vice Chairman Ted G Godwin , Cookie Pope , Allen L Mims , Jr , and Chad M Stewart Absent Commissioners Larry Wood and Lee Jackson Also Present County Manager Rick J Hester , Clerk to the Board Paula G Woodard , Finance Officer and Assistant County Manager J Chad McLamb , County Attorney Jennifer J Slusser , and Paralegal Deputy Clerk to the Board Dana Cuddington Chairman Jeffrey P Carver called the meeting to order at 10 00 am Commissioner Ted G Godwin opened the meeting with a prayer American Legion Post 109 Benson led those in attendance in the Pledge of Allegiance to the American Flag 1 Approval Discussion of Agenda Upon a motion by Commissioner Allen L Mims , Jr , seconded by Commissioner Cookie Pope , and carried by unanimous vote , the Board approved the agenda as presented 2 Consent Agenda Items Upon a motion by Commissioner Cookie Pope , seconded by Commissioner Allen L Mims , Jr , and carried by unanimous vote , the Board approved the consent agenda items as follows A Approval of Minutes – June 4 , 2018 10 00 am and 6 00 pm ; June 11 , 2018 6 00 pm ; June 15 , 2018 8 30 am ; and June 20 , 2018 6 00 pm B Department of Transportation – Additions to System The Board concurred with the Department of Transportation’s recommendation to add the following roads to the State Maintained System Saylor Ridge Lane – Saylor’s Ridge – Pleasant Grove Township W Cultivator Way and Ferguson Way – Massey Farm Phase 2 – Clayton Township C Tax Releases & Refunds – 05 15 2018 – 06 15 2018 Real Personal Property Releases TRANS DATE TIME USER YR BILL # ACCT # TAXPAYER NAME AMOUNT 5 22 2018 1 27 11 PM ALassiter 2017 - 102995 2000181282 J & M TRANSPORTATION SVCS INC 16089 5 24 2018 4 01 10 PM ALassiter 2017 - 104835 2000131596 GARCIA , FRAIRE MANUEL 61128 6 5 2018 8 53 02 AM ALassiter 2017 - 201592 2000201122 NITRO SOLAR , LLC 75,44633 6 5 2018 9 05 26 AM ALassiter 2017 - 108233 2000201122 NITRO SOLAR , LLC 71,43322 6 5 2018 9 44 00 AM ALassiter 2017 - 108231 2000201120 ESA PRINCETON NC , LLC 72,99573 6 5 2018 9 44 51 AM ALassiter 2017 - 201594 2000201120 ESA PRINCETON NC , LLC 75,34442 6 5 2018 9 45 50 AM ALassiter 2017 - 201594 2000201120 ESA PRINCETON NC , LLC - 75,34442 6 5 2018 9 47 02 AM ALassiter 2017 - 201594 2000201120 ESA PRINCETON NC , LLC 94,47731 6 5 2018 9 47 31 AM ALassiter 2017 - 108231 2000201120 ESA PRINCETON NC , LLC - 72,99573 6 5 2018 9 50 36 AM ALassiter 2017 - 108231 2000201120 ESA PRINCETON NC , LLC 82,25517 6 5 2018 9 51 50 AM ALassiter 2017 - 201592 2000201122 NITRO SOLAR , LLC - 75,44633 6 5 2018 9 53 33 AM ALassiter 2017 - 108233 2000201122 NITRO SOLAR , LLC - 71,43322Page366 July 9 , 2018 – 10 00 am Continued 6 5 2018 9 54 54 AM ALassiter 2017 - 108233 2000201122 NITRO SOLAR , LLC 80,49446 6 5 2018 9 55 46 AM ALassiter 2017 - 201592 2000201122 NITRO SOLAR , LLC 94,60510 6 5 2018 9 58 22 AM ALassiter 2017 - 108234 2000201133 ESA FOUR OAKS NC 1 , LLC 80,37819 6 5 2018 9 59 12 AM ALassiter 2017 - 201593 2000201133 ESA FOUR OAKS NC 1 , LLC 99,27721 6 5 2018 10 11 28 AM ALassiter 2017 - 201593 2000201133 ESA FOUR OAKS NC 1 , LLC - 99,27721 6 5 2018 10 12 39 AM ALassiter 2017 - 201593 2000201133 ESA FOUR OAKS NC 1 , LLC 94,46844 6 6 2018 10 37 01 AM ALassiter 2017 - 23385 2000178007 ROCKANDIE STUDIO & GALLERY 21445 6 6 2018 10 43 55 AM ALassiter 2017 - 23867 2000174152 SUBWAY AT CLAYTON INC 29511 6 8 2018 4 59 17 PM ALassiter 2017 - 23301 2000178540 VINCENT , CHARLES ARNOLD 34946 Real Personal Property Refunds TRANS DATE TIME USER YR BILL # ACCT # TAXPAYER NAME AMOUNT 5 21 2018 11 40 27 AM jmorrow 2017 - 91516 2000160184 BRYANT , WANDA 34780 5 22 2018 8 55 45 AM jmorrow 2017 - 81549 2000128376 BELL , VELDA 20031 5 22 2018 9 22 06 AM jmorrow 2014 - 97784 2000137364 WILEY , WILLETTE M 10187 5 22 2018 12 04 01 PM jmorrow 2017 - 98291 66263330 PARKER , CARVIS DELYNN 10360 5 22 2018 12 19 50 PM jmorrow 2017 - 40470 2000167751 JOHNSON , DONALD 16500 5 23 2018 12 13 42 PM jmorrow 2017 - 28293 2000045157 WILLIAMS , IRISH A 30000 5 24 2018 11 08 04 AM jmorrow 2017 - 20820 2000185288 ISIDRO , JUAN PEREZ 10720 5 24 2018 12 12 38 PM jmorrow 2014 - 97784 2000137364 WILEY , WILLETTE M 10189 5 24 2018 3 35 55 PM jmorrow 2017 - 75242 2000144730 PEREZ , JUAN ISIDRO 10720 5 29 2018 8 35 11 AM ONLINE 2017 - 57695 2000160143 SPENCE , ADRIANNE C 33414 5 29 2018 8 51 52 AM jmorrow 2017 - 62606 2000186862 BYRD , KEVIN PHILLIP 26431 5 30 2018 8 18 59 AM ONLINE 2017 - 59352 2000193751 VERDOSA PROPERTIES LLC 68838 5 30 2018 10 53 52 AM awestbrook 2017 - 54668 42564540 HYATT , EMMA LOU G 42316 6 1 2018 10 25 47 AM tcronan 2017 - 101908 2000049000 STEWART , DWAIN 31994 6 1 2018 3 09 37 PM tcronan 2017 - 7074 2000046262 TRANSGLOBAL LAND 11378 DEVELOPMENT 6 4 2018 9 03 42 AM jmorrow 2017 - 36996 2000143281 RAIFORD , JAVAN ELLIOT 10453 6 4 2018 12 04 37 PM jmorrow 2017 - 25025 2000109967 LINARES , MARIA ELENA 27031 6 4 2018 2 18 22 PM jmorrow 2017 - 65200 2000169845 HENDRIX , ROBERT G 12114 6 6 2018 1 08 07 PM tcronan 2017 - 94616 2000124716 WRIGHT , ROSA 10000 6 6 2018 4 53 53 PM LOCKBOX 2017 - 5060 2000147350 ROBINSON , KAREN Y 1,62129 6 8 2018 11 27 17 AM jmorrow 2017 - 21822 2000137228 SANDERS , ANGELA JOAN 11685 6 11 2018 11 39 13 AM jmorrow 2017 - 97080 2000174897 WILLIAMS , MICHAEL 24396 6 15 2018 10 55 32 AM jmorrow 2017 - 30651 2000137131 BROWN , HENRY 96110 North Carolina Vehicle Tax System - Pending Refund Report – May 2018 100 + Payee Name Bill # Transaction Refund Total Change # Reason ADAMS , RAYMOND 0042492618 86735562 Adjustment 12792 JR 1312 14104 BEASLEY , JEAN 0041320665 173773812 Situs error 000 ELLEN 10430 1830 3477 12077 CHRISTIAN 0041390463 129738477 Exempt 15512 CONGREGATION Property 11336 OF JWS 3779 30627 CHRISTIAN 0041390484 129738474 Exempt 15512 CONGREGATION Property 10938 OF JWS 500 26950 FLANAGAN , GAY 0042159527 172371992 Situs error 000 ANN 15807 2012 500 14295Page367 July 9 , 2018 – 10 00 am Continued LAWSON , DANIEL 0042603536 87068436 Adjustment 17706 FREDRICK 1362 19068 NAVA - COCA , ANA 0042639396 173894740 Situs error 000 11223 1378 3741 13586 YAUCH , STEVEN 0041153486 130745547 Adjustment 29919 SEYMOUR 21097 000 51016 June 20 , 2018 This is to certify that , as authorized by the Board of Commissioners on December 11 , 2000 , I have approved the following tax releases and refunds under 100 , as recommended by the County Tax Administrator , Sheila Garner A complete record of this information is on file in the County Finance Office Totals from 05 15 18 to 06 15 18 Tax refunds - Personal Real Property 1,13840 Tax releases - Personal Real Property 56559 Motor Vehicle releases refunds 15597 Recommended by Tax Administrator Sheila Garner Approved by Finance Director J Chad McLamb 3 NCACC 2018 Youth Voice Summit Johnston County Delegate Chloe Allen , 4 - H Member in Johnston County , informed the Board that she will be the Johnston County Delegate for the 2018 North Carolina Association of County Commissioners Youth Voice Summit Miss Allen stated she is a rising senior currently homeschooled as well as dually enrolled at Johnston Community College Miss Allen continued that she has been active in 4 - H for nine years currently serving in the Explorers Club and the Curious Crew Club Miss Allen reported she has held many officer positions within 4 - H and is currently serving as the Junior Leader of the Explorers Club and the Secretary of Curious Crew Club Miss Allen also stated she has participated in State 4 - H trips since 2015 and was inducted as the County Council President at 14 years old Miss Allen stated she is scheduled to be inducted as the President of the Southeast District later this month and her goal is to become the State 4 - H President and be inducted into the NC 4 - H Honor Club before she ages out Miss Allen stated she is very excited to be this year’s delegate for the Youth Voice Summit representing Johnston County Miss Allen shared the following information with the Board about 4 - H in Johnston County The Board thanked Miss Allen for the information and wished her good luck in the upcoming Youth Voice Summit Page368 July 9 , 2018 – 10 00 am Continued 4 Public Comments A Recognition of Stakeholders for Opioid Grant with the Health Department Steve Strickland , Assistant Health Director with Johnston County Public Health , announced that the County has received grant funds in the amount of 56,51700 from the North Carolina Department of Health & Human Services , Division of Mental Health , Developmental Disabilities and Substance Abuse Services for the Opioid Action Plan Implementation Initiative Mr Strickland spoke on the initiative stating the grant funds will be useful in helping to cut down on opioid abuse in Johnston County Mr Strickland noted that only 12 grants were awarded out of 99 applications submitted and he introduced Health Department staff members Kimetha Fulwood and Mary Banks who wrote the grant application Mr Strickland recognized the following stakeholders who will be helping with the grant initiative Clayton Police Chief Blair Myhand ; Johnston County EMS Employees Billy Langston , Brad Baker , Ashley Hall , and Barbara Ahern ; Cheryl Viracola with Community Care of Wake and Johnston Counties ; and Vera Reinstein with Alliance Behavioral Healthcare Mr Strickland thanked those that have volunteered their time to work on this initiative B Recognition of Audience Members Chairman Jeffrey P Carver recognized Johnston County Commissioner Elect Patrick Harris as well as Duke Energy Representative Marty Clayton in the audience C Citizen Comments – Ken Taylor Ken Taylor , 1755 Gordon Road , Clayton , addressed the Board and spoke on a situation recently where he found a wallet in his driveway Mr Taylor reported he contacted the Johnston County Sheriff’s Office and had expected to have to take the wallet to the Sheriff’s Office himself ; however , he was pleasantly surprised when the Sheriff’s Office dispatched a deputy to his home to retrieve the wallet and informed him that they would attempt to get the wallet back to its rightful owner Mr Taylor stated he feels this is a good service provided by the Sheriff’s Office and he wanted to make sure and tell the Board of Commissioners Mr Taylor also inquired about an animal cruelty matter recently reported on by WTSB Radio Mr Taylor commented that he thought the County’s animal control ordinance had been revised a few years ago to help with such situations and he asked if the Commissioners had looked into the matter to see what else could have been done Mr Taylor stated he would like to make sure that future instances do not happen and he offered his assistance with future ordinance amendments County Manager Rick Hester reported he had received the file regarding the case and the situation has been addressed 5 Public Hearing – Adoption of Johnston County School Bond Order and Call for Referendum Advertised – The News & Observer Friday Zone Edition – June 8 , 2018 Director of Finance and Assistant County Manager Chad McLamb explained the purpose of the public hearing is to solicit public comment on the validity of the 61 Million School Bond Order introduced at the June 4 , 2018 meeting , and the advisability of issuing bonds Mr McLamb stated following the public hearing , staff requests the Board to adopt the 61 Million School Bond Order , and to adopt a resolution calling for a referendum on November 6 , 2018 , establishing the question for the ballot , and directing the Clerk to make the necessary publications and to deliver a certified copy of this resolution to the Board of Elections At the request of County Manager Rick Hester , Debt Manager Martha Lasater spoke on the language that would be included on the referendum ballot Chairman Jeffrey P Carver opened the public hearing at 10 15 am and invited anyone to speak or ask questions on the proposed bond referendum There were no citizen comments received There being no further comments , the Chairman closed the public hearing at 10 17 am PagePage pageNumber5369 July 9 , 2018 – 10 00 am Continued After consideration of the public hearing , Commissioner Allen L Mims , Jr , moved the adoption of the Bond Order entitled BOND ORDER AUTHORIZING THE ISSUANCE OF 61,000,000 GENERAL OBLIGATION SCHOOL BONDS FOR THE PURPOSE OF FINANCING THE ACQUISITION , CONSTRUCTION AND EQUIPPING OF SCHOOL FACILITIES and further for the adoption of the following RESOLUTION CALLING FOR REFERENDUM ON 61,000,000 GENERAL OBLIGATION SCHOOL BONDS , PROVIDING FOR NOTICE OF SUCH REFERENDUM AND PUBLICATION OF BOND ORDER AS ADOPTED WHEREAS , the Board of Commissioners of Johnston County the “ Board ” has today adopted a Bond Order entitled “ BOND ORDER AUTHORIZING THE ISSUANCE OF 61,000,000 GENERAL OBLIGATION SCHOOL BONDS FOR THE PURPOSE OF FINANCING THE ACQUISITION , CONSTRUCTION AND EQUIPPING OF SCHOOL FACILITIES ” ; and WHEREAS , NCGS § 159 - 58 provides for publication of the Bond Order as adopted ; and WHEREAS , NCGS § 159 - 61 requires the Board to fix the date of the referendum on the Bond Order , notify the Board of Elections thereof and provide for notice of the referendum to be published ; NOW , THEREFORE , BE IT RESOLVED BY THE BOARD OF COMMISSIONERS FOR THE COUNTY OF JOHNSTON , NORTH CAROLINA 1 The Clerk to this Board shall cause the Bond Order , with a statement appended in form described by NCGS § 159 - 58 , to be published in the applicable Zone Edition of The News & Observer 2 The Board hereby calls for a referendum with respect to the Bond Order and fixes the date thereof as November 6 , 2018 3 The form of the question on the ballot shall be as follows Shall the order authorizing up to 61,000,000 of General Obligation School Bonds of Johnston County , plus interest , to finance , in whole or in part , the acquisition , construction and equipping of modifications , renovations , additions , improvements and extensions to existing facilities and or one or more new buildings or other school facilities for Johnston County public schools , including acquisition of necessary land and rights - of - way , and providing that additional taxes may be levied in an amount sufficient to pay the principal of and interest on the bonds , be approved [ ] YES [ ] NO 4 The Clerk to the Board shall mail or deliver a certified copy of this resolution to the Johnston County Board of Elections by July 12 , 2018 5 The Clerk to the Board shall provide for publication of notice of the referendum as required by NCGS § 159 - 61 c in the applicable Zone Edition of The News & Observer 6 This resolution shall take effect immediately Commissioner Cookie Pope seconded the motion and the Bond Order and Resolution were passed and adopted by the following vote Ayes Commissioners Jeffrey P Carver , Ted G Godwin , Cookie Pope , Allen L Mims , Jr and Chad M Stewart Nays None Not Voting Commissioners Larry Wood and Lee Jackson absent PagePage pageNumber6370 July 9 , 2018 – 10 00 am Continued 6 Public Hearing – Adoption of Community College Bond Order and Call for Referendum Advertised – The News & Observer Friday Zone Edition – June 8 , 2018 Director of Finance and Assistant County Manager Chad McLamb explained the purpose of the public hearing is to solicit public comment on the validity of the 15 Million Community College Bond Order introduced at the June 4 , 2018 meeting , and the advisability of issuing bonds Mr McLamb stated following the public hearing , staff requests the Board to adopt the 15 Million Community College Bond Order , and to adopt a resolution calling for a referendum on November 6 , 2018 , establishing the question for the ballot , and directing the Clerk to make the necessary publications and to deliver a certified copy of this resolution to the Board of Elections Chairman Jeffrey P Carver opened the public hearing at 10 18 am and invited anyone to speak or ask questions on the proposed bond referendum There were no citizen comments received There being no further comments , the Chairman closed the public hearing at 10 19 am After consideration of the public hearing , Commissioner Chad M Stewart , moved the adoption of the Bond Order entitled BOND ORDER AUTHORIZING THE ISSUANCE OF 15,000,000 GENERAL OBLIGATION COMMUNITY COLLEGE BONDS FOR THE PURPOSE OF FINANCING THE ACQUISITION , CONSTRUCTION AND EQUIPPING OF COMMUNITY COLLEGE FACILITIES and further for the adoption of the following RESOLUTION CALLING FOR REFERENDUM ON 15,000,000 GENERAL OBLIGATION COMMUNITY COLLEGE BONDS , PROVIDING FOR NOTICE OF SUCH REFERENDUM AND PUBLICATION OF BOND ORDER AS ADOPTED WHEREAS , the Board of Commissioners of Johnston County the “ Board ” has today adopted a Bond Order entitled “ BOND ORDER AUTHORIZING THE ISSUANCE OF 15,000,000 GENERAL OBLIGATION COMMUNITY COLLEGE BONDS FOR THE PURPOSE OF FINANCING THE ACQUISITION , CONSTRUCTION AND EQUIPPING OF COMMUNITY COLLEGE FACILITIES ” ; and WHEREAS , NCGS § 159 - 58 provides for publication of the Bond Order as adopted ; and WHEREAS , NCGS § 159 - 61 requires the Board to fix the date of the referendum on the Bond Order , notify the Board of Elections thereof and provide for notice of the referendum to be published ; NOW , THEREFORE , BE IT RESOLVED BY THE BOARD OF COMMISSIONERS FOR THE COUNTY OF JOHNSTON , NORTH CAROLINA 1 The Clerk to this Board shall cause the Bond Order , with a statement appended in form described by NCGS § 159 - 58 , to be published in the applicable Zone Edition of The News & Observer 2 The Board hereby calls for a referendum with respect to the Bond Order and fixes the date thereof as November 6 , 2018 3 The form of the question on the ballot shall be as follows Shall the order authorizing up to 15,000,000 of General Obligation Community College Bonds of Johnston County , plus interest , to finance , in whole or in part , the acquisition , construction , installation and equipping of modifications , renovations , additions , improvements and extensions to existing community college facilities and or one or more new buildings , plants or other community college facilities for Johnston Community College including , without limitation , the acquisition of land , easements and rights - of - way , and providing that additional taxes may be levied in an amount sufficient to pay the principal of and interest on the bonds , be approved [ ] YES [ ] NOPagePage pageNumber7371 July 9 , 2018 – 10 00 am Continued 4 The Clerk to the Board shall mail or deliver a certified copy of this resolution to the Johnston County Board of Elections by July 12 , 2018 5 The Clerk to the Board shall provide for publication of notice of the referendum as required by NCGS § 159 - 61 c in the applicable Zone Edition of The News & Observer 6 This resolution shall take effect immediately Commissioner Cookie Pope seconded the motion and the Bond Order and Resolution were passed and adopted by the following vote Ayes Commissioners Jeffrey P Carver , Ted G Godwin , Cookie Pope , Allen L Mims , Jr and Chad M Stewart Nays None Not Voting Commissioners Larry Wood and Lee Jackson absent 7 Department of Solid Waste Services – Request to Declare Vehicles Surplus County Manager Rick Hester requested the Board to declare the following vehicles surplus and approve for them to be sold at the upcoming public auction being held by the Johnston County Sheriff’s Office on Saturday , July 21 , 2018 at 10 00 am at the Sheriff’s Office Fleet Services building located at 60 Shelter Way in Smithfield Year Make Model VIN Mileage 1998 Chevrolet 2500 Truck 1GCGC24R5W2150359 101,376 1997 GMC C7500 Box Truck 1GDL7H1J2VJ512886 203,746 Upon a motion by Commissioner Ted G Godwin , seconded by Commissioner Allen L Mims , Jr , and carried unanimously , the Board declared the above listed vehicles surplus and approved for them to be sold at the upcoming public auction being held by the Johnston County Sheriff’s Office on Saturday , July 21 , 2018 at 10 00 am at the Sheriff’s Office Fleet Services building located at 60 Shelter Way in Smithfield 8 Public Utilities – Elevation Water District – 2017 - 18 Hydraulic Improvements Project – Revised Loan Offer Acceptance Upon a motion by Commissioner Ted G Godwin , seconded by Commissioner Cookie Pope , and carried by unanimous vote , the Board recessed regular session to sit as the Elevation Water District Board Sitting as the Elevation Water District Board Utilities Director Chandra Farmer , PE , reported that in March 2018 , the Elevation Water District Board accepted a loan offer for the District’s proposed 2017 - 2018 Hydraulic Improvements project She stated the project is included in the County’s approved 2017 Capital Improvements Plan and includes approximately 10,700 LF of 12 ” water main in the vicinity of Raleigh , Woodall - Dairy and Tarheel Roads and a 075 MGD booster pump station Ms Farmer reported the Division of Water Infrastructure has requested the District to accept a revised State Reserve Project SRP loan offer , which includes revised conditions due to funding through the NC Connect Bonds The revised conditions include a Federal Tax Compliance Questionnaire and Certification She noted the loan amount and financing terms remain the same 1,500,000 at 153 for 20 years and stated staff respectfully requests the Board’s consideration of a resolution accepting the loan with the revised conditions Upon a motion by Commissioner Ted G Godwin , seconded by Commissioner Allen L Mims , Jr , and carried unanimously , the Board adopted the following resolution accepting the revised loan offer RESOLUTION BY GOVERNING BODY OF APPLICANT WHEREAS , the North Carolina Clean Water Revolving Loan and Grant Act of 1987 has authorized the making of loans and grants to aid eligible units of government in financing the cost ofPagePage pageNumber8372 July 9 , 2018 – 10 00 am Continued construction of wastewater treatment works , wastewater collections systems , and water supply systems , water conservation projects , and WHEREAS , the North Carolina Department of Environmental Quality has offered a State SRP Loan in the amount of 1,500,000 for the construction of the 2017 - 2018 Hydraulic Improvements project , and WHEREAS , the Elevation Water District intends to construct said project in accordance with the approved plans and specifications , NOW , THEREFORE , BE IT RESOLVED BY THE BOARD OF ELEVATION WATER DISTRICT That the Elevation Water District does hereby accept the State SRP Loan offer of 1,500,000 That the Elevation Water District does hereby give assurance to the North Carolina Department of Environmental Quality that all items specified in the loan offer , Section II – Assurances will be adhered to That Rick J Hester , County Manager , and successors so titled , is hereby authorized and directed to furnish such information as the appropriate State agency may request in connection with such application or the project ; to make the assurances as contained above ; and to execute such other documents as may be required in connection with the application That the Elevation Water District has substantially complied or will substantially comply with all Federal , State and local laws , rules , regulations , and ordinances applicable to the project and to Federal and State grants and loans pertaining thereto th Adopted this the 9 day of July 2018 , at Smithfield , North Carolina Upon a motion by Commissioner Cookie Pope , seconded by Commissioner Ted G Godwin , and carried by unanimous vote , the Board adjourned as the Elevation Water District Board , and regular session was resumed 9 Public Utilities – Buffalo Water District – 2017 - 18 Hydraulic Improvements Project – Revised Loan Offer Acceptance Upon a motion by Commissioner Ted G Godwin , seconded by Commissioner Allen L Mims , Jr , and carried by unanimous vote , the Board recessed regular session to sit as the Buffalo Water District Board Sitting as the Buffalo Water District Board Utilities Director Chandra Farmer , PE , explained that in March 2018 , the Buffalo Water District Board accepted a loan offer for the District’s proposed 2017 - 2018 Hydraulic Improvements project She stated the project is included in the County’s approved 2017 Capital Improvements Plan and includes approximately 8,900 LF of 20 ” water main from the Water Treatment Plant to Buffalo Road Ms Farmer reported the Division of Water Infrastructure has requested the District to accept a revised State Reserve Project SRP loan offer , which includes revised conditions due to funding through the NC Connect Bonds The revised conditions include a Federal Tax Compliance Questionnaire and Certification She noted the loan amount and financing terms remain the same 2,300,000 at 153 for 20 years and stated staff respectfully requests the Board’s consideration of a resolution accepting the loan with the revised conditions Upon a motion by Commissioner Ted G Godwin , seconded by Commissioner Cookie Pope , and carried unanimously , the Board adopted the following resolution accepting the revised loan offer RESOLUTION BY GOVERNING BODY OF APPLICANT WHEREAS , the North Carolina Clean Water Revolving Loan and Grant Act of 1987 has authorized the making of loans and grants to aid eligible units of government in financing the cost of construction of wastewater treatment works , wastewater collections systems , and water supply systems , water conservation projects , and WHEREAS , the North Carolina Department of Environmental Quality has offered a State SRP Loan in the amount of 2,300,000 for the construction of the 2017 - 2018 Hydraulic Improvements project , and WHEREAS , the Buffalo Water District intends to construct said project in accordance with the approved plans and specifications , NOW , THEREFORE , BE IT RESOLVED BY THE BOARD OF BUFFALO WATER DISTRICT That the Buffalo Water District does hereby accept the State SRP Loan offer of 2,300,000 PagePage pageNumber9373 July 9 , 2018 – 10 00 am Continued That the Buffalo Water District does hereby give assurance to the North Carolina Department of Environmental Quality that all items specified in the loan offer , Section II – Assurances will be adhered to That Rick J Hester , County Manager , and successors so titled , is hereby authorized and directed to furnish such information as the appropriate State agency may request in connection with such application or the project ; to make the assurances as contained above ; and to execute such other documents as may be required in connection with the application That the Buffalo Water District has substantially complied or will substantially comply with all Federal , State and local laws , rules , regulations , and ordinances applicable to the project and to Federal and State grants and loans pertaining thereto th Adopted this the 9 day of July 2018 , at Smithfield , North Carolina Upon a motion by Commissioner Ted G Godwin , seconded by Commissioner Allen L Mims , Jr , and carried by unanimous vote , the Board adjourned as the Buffalo Water District Board , and regular session was resumed 10 Public Utilities – Wilson’s Mills Water District – 2017 - 18 Hydraulic Improvements Project – Revised Loan Offer Acceptance Upon a motion by Commissioner Cookie Pope , seconded by Commissioner Ted G Godwin , and carried by unanimous vote , the Board recessed regular session to sit as the Wilson’s Mills Water District Board Sitting as the Wilson’s Mills Water District Board Utilities Director Chandra Farmer , PE , explained that in March 2018 , the Wilson’s Mills Water District Board accepted a loan offer for the District’s proposed 2017 - 2018 Hydraulic Improvements project She stated the project is included in the County’s approved 2017 Capital Improvements Plan and includes approximately 11,300 LF of 12 ” and 16 ” water main along Gordon and Wilson’s Mills Roads and a 15 MGD booster pump station expandable to 37 MGD Ms Farmer reported the Division of Water Infrastructure has requested the District to accept a revised State Reserve Project SRP loan offer , which includes revised conditions due to funding through the NC Connect Bonds The revised conditions include a Federal Tax Compliance Questionnaire and Certification She noted the loan amount and financing terms remain the same 2,270,000 at 153 for 20 years and stated staff respectfully requests the Board’s consideration of a resolution accepting the loan with the revised conditions Upon a motion by Commissioner Ted G Godwin , seconded by Commissioner Cookie Pope , and carried unanimously , the Board adopted the following resolution accepting the revised loan offer RESOLUTION BY GOVERNING BODY OF APPLICANT WHEREAS , the North Carolina Clean Water Revolving Loan and Grant Act of 1987 has authorized the making of loans and grants to aid eligible units of government in financing the cost of construction of wastewater treatment works , wastewater collections systems , and water supply systems , water conservation projects , and WHEREAS , the North Carolina Department of Environmental Quality has offered a State SRP Loan in the amount of 2,270,000 for the construction of the 2017 - 2018 Hydraulic Improvements project , and WHEREAS , the Wilson’s Mills Water District intends to construct said project in accordance with the approved plans and specifications , NOW , THEREFORE , BE IT RESOLVED BY THE BOARD OF WILSON’S MILLS WATER DISTRICT That the Wilson’s Mills Water District does hereby accept the State SRP Loan offer of 2,270,000 That the Wilson’s Mills Water District does hereby give assurance to the North Carolina Department of Environmental Quality that all items specified in the loan offer , Section II – Assurances will be adhered to That Rick J Hester , County Manager , and successors so titled , is hereby authorized and directed to furnish such information as the appropriate State agency may request in connection with such application or the project ; to make the assurances as contained above ; and to execute such other documents as may be required in connection with the application Page0374 July 9 , 2018 – 10 00 am Continued That the Wilson’s Mills Water District has substantially complied or will substantially comply with all Federal , State and local laws , rules , regulations , and ordinances applicable to the project and to Federal and State grants and loans pertaining thereto th Adopted this the 9 day of July 2018 , at Smithfield , North Carolina Ms Farmer requested the Board to remain sitting as the Wilson’s Mills Water District for the next item 11 Public Utilities – Wilson’s Mills Water District – Water Treatment Plant Service Line Project – Loan Offer Acceptance Sitting as the Wilson’s Mills Water District Board Utilities Director Chandra Farmer , PE , stated in November 2017 , the Wilson’s Mills Water District Board approved the project budget for the District’s proposed Water Treatment Plant Service Line Project She reported the proposed project includes a 24 ” water main from the Johnston County Water Treatment Plant to the Wilson’s Mills elevated water tank and booster pump station at the water treatment plant and is identified in the “ Johnston County Public Utilities 2017 Capital Improvements Plan adopted September 4 , 2017 ” Ms Farmer stated the Division of Water Infrastructure has approved the project and offered a State Reserve Project SRP loan in the amount of 4,700,000 which is a 20 - year loan with 191 interest Ms Farmer requested the Board’s consideration of a resolution accepting the loan offer Upon a motion by Commissioner Cookie Pope , seconded by Commissioner Ted G Godwin , and carried unanimously , the Board adopted the following resolution accepting the loan offer RESOLUTION BY GOVERNING BODY OF APPLICANT WHEREAS , the North Carolina Clean Water Revolving Loan and Grant Act of 1987 has authorized the making of loans and grants to aid eligible units of government in financing the cost of construction of wastewater treatment works , wastewater collections systems , and water supply systems , water conservation projects , and WHEREAS , the North Carolina Department of Environmental Quality has offered a State SRP Loan in the amount of 4,700,000 for the construction of the WTP Service Line project , and WHEREAS , the Wilson’s Mills Water District intends to construct said project in accordance with the approved plans and specifications , NOW , THEREFORE , BE IT RESOLVED BY THE BOARD OF WILSON’S MILLS WATER DISTRICT That the Wilson’s Mills Water District does hereby accept the State SRP Loan offer of 4,700,000 That the Wilson’s Mills Water District does hereby give assurance to the North Carolina Department of Environmental Quality that all items specified in the loan offer , Section II – Assurances will be adhered to That Rick J Hester , County Manager , and successors so titled , is hereby authorized and directed to furnish such information as the appropriate State agency may request in connection with such application or the project ; to make the assurances as contained above ; and to execute such other documents as may be required in connection with the application That the Wilson’s Mills Water District has substantially complied or will substantially comply with all Federal , State and local laws , rules , regulations , and ordinances applicable to the project and to Federal and State grants and loans pertaining thereto th Adopted this the 9 day of July 2018 , at Smithfield , North Carolina Upon a motion by Commissioner Ted G Godwin , seconded by Commissioner Allen L Mims , Jr , and carried by unanimous vote , the Board adjourned as the Wilson’s Mills Water District Board , and regular session was resumed 12 Public Utilities – Ingrams Water District – 2018 Hydraulic Improvements Project – Proposed Project Budget Adoption Upon a motion by Commissioner Ted G Godwin , seconded by Commissioner Cookie Pope , and carried by unanimous vote , the Board recessed regular session to sit as the Ingrams Water District Board Sitting as the Ingrams Water District BoardPage1375 July 9 , 2018 – 10 00 am Continued Utilities Director Chandra Farmer , PE , reported the Ingrams Water District has received a Notice of Intent to Fund from NCDEQ Division of Water Infrastructure DWI for the proposed 2018 Hydraulic Improvements project Ms Farmer stated the proposed project includes approximately 13,500 LF of 16 ” water main along US 301 and piping connection modifications in the vicinity of the Jones Brothers Tank and is identified in the “ Johnston County Public Utilities 2017 Capital Improvements Plan adopted September 4 , 2017 ” Ms Farmer presented the following funding information Following is the proposed project budget Technical Services Engineering Surveying Permitting 133,80000 Easement Preparation and Acquisition 60,00000 Construction 2,442,00000 Contingency 244,20000 Construction Inspection & Administration 70,00000 Loan Closing 59,00000 Total Project Cost 3,009,00000 Funding for the proposed project is as follows SWIA - State Reserve Project Loan max interest rate of 182 , 20 yr 2,950,00000 Fund 69 Appropriations 59,00000 Total Project Funds 3,009,00000 Ms Farmer reported the Ingrams Water District has not received the formal loan offer from NCDEQ DWI , but stated the offer should be sent after the engineering report is approved She noted engineering expenses have been identified by DWI as eligible for reimbursement as part of the proposed loan ; however , if by unforeseen circumstances , the loan offer is not received or approved , funds would be appropriated from Fund 69 for any design services completed Ms Farmer requested the Board’s approval of the proposed project budget in order to proceed with the project design Upon a motion by Commissioner Ted G Godwin , seconded by Commissioner Cookie Pope , and carried unanimously , the Board approved the project budget as presented by staff and adopted the following capital project ordinance CAPITAL PROJECT ORDINANCE FOR THE INGRAMS TOWNSHIP WATER DISTRICT 2018 HYDRAULIC IMPROVEMENTS PROJECT BE IT RESOLVED by the Board of Commissioners the “ Board ” of the County of Johnston , North Carolina the “ County ” , sitting as the governing body of the Ingrams Township Water District the “ District ” , that pursuant to Section 132 of Chapter 159 of the General Statutes of North Carolina , the following capital project ordinance is hereby adopted Section 1 The project authorized is the Ingrams Township Water District 2018 Hydraulic Improvements Project the “ Project ” The Project includes approximately 13,500 linear feet of 16 - inch water main along US 301 and piping connection modifications in the vicinity of the Jones Brothers Tank , and is to be financed by a State Water Infrastructure Authority “ SWIA ” State Reserve Project Loan and an appropriation from the Water District Operating Fund “ Fund 69 ” Section 2 The officers of the District are hereby directed to proceed with the capital Project within the terms of the State Reserve Project Loan offer and the budget contained herein Section 3 The following amounts are appropriated for the Project Technical Services 203,800 Easement Preparation and Acquisition 60,000 Construction 2,442,000 Contingency 244,200 Loan Closing 59,000 Total 3,009,000 Section 4 The following revenues are anticipated to be available to complete this Project State Reserve Project Loan 2,950,000 Fund 69 Appropriation 59,000 Total 3,009,000Page2376 July 9 , 2018 – 10 00 am Continued Section 5 The Director of Finance is hereby directed to maintain within the Capital Project Fund sufficient specific detailed accounting records to satisfy the requirements of the North Carolina Department of Environmental Quality and the terms of the State Reserve Project Loan shall be met Section 6 Funds may be advanced from Fund 69 for the purpose of making payments as due Reimbursement requests should be made to the North Carolina Department of Environmental Quality in an orderly and timely manner Section 7 The Director of Finance is hereby directed to report annually on the financial status of each Project element in Section 3 and the total revenue received Section 8 Copies of this capital project ordinance shall be furnished to the Clerk to the Board of Commissioners , the Budget Officer and the Director of Finance for direction in carrying out this Project Adopted this 9th day of July , 2018 Upon a motion by Commissioner Ted G Godwin , seconded by Commissioner Cookie Pope , and carried by unanimous vote , the Board adjourned as the Ingrams Water District Board , and regular session was resumed 13 Public Utilities – McGee’s Crossroads Water District – Phase 1 and Phase 2 NC 210 Water Main Improvements Project – Proposed Project Budget Adoption Upon a motion by Commissioner Cookie Pope , seconded by Commissioner Ted G Godwin , and carried by unanimous vote , the Board recessed regular session to sit as the McGee’s Crossroads Water District Board Sitting as the McGee’s Crossroads Water District Board Utilities Director Chandra Farmer , PE , reported the McGee’s Crossroads Water District has received a Notice of Intent to Fund from NCDEQ Division of Water Infrastructure DWI for the proposed Phase 1 and Phase 2 NC 210 Water Main Improvements project She stated the proposed project includes approximately 18,000 LF of 20 ” DIP water main along NC 210 from the County Line to White Memorial Church Road and 15,000 LF of 12 ” C - 900 water main along NC 210 from White Memorial Church Rd to NC 50 In addition to facilitating water supply from Harnett County , this project will replace a section of 12 ” PVC water main that has experienced multiple failures Ms Farmer stated the proposed project is identified in the “ Johnston County Public Utilities 2017 Capital Improvements Plan adopted September 4 , 2017 ” and she presented the following funding information Following is the proposed project budget Technical Services Engineering Surveying Permitting 293,63000 Easement Preparation and Acquisition 20,00000 Construction 4,793,07000 Contingency 479,30000 Loan Closing 111,72000 Total Project Cost 5,697,72000 Funding for the proposed project is as follows SWIA - State Reserve Project Loan max interest rate of 182 , 20 yr 5,586,00000 Fund 69 Appropriations 111,72000 Total Project Funds 5,697,72000 Ms Farmer reported the McGee’s Crossroads Water District has not received the formal loan offer from NCDEQ DWI , but stated the offer should be sent after the engineering report is approved She noted that engineering expenses have been identified by DWI as eligible for reimbursement as part of the proposed loan ; however , if by unforeseen circumstances , the loan offer is not received or approved , funds would be appropriated from Fund 69 for any design services completed Ms Farmer requested the Board’s approval of the proposed project budget in order to proceed with the project design Upon a motion by Commissioner Ted G Godwin , seconded by Commissioner Cookie Pope , and carried unanimously , the Board approved the project budget as presented by staff and adopted the following capital project ordinance CAPITAL PROJECT ORDINANCE FOR THE MCGEE’S CROSSROADS WATER DISTRICT PHASE 1 AND PHASE 2 NC 210 WATER MAIN IMPROVEMENTS PROJECTPage3377 July 9 , 2018 – 10 00 am Continued BE IT RESOLVED by the Board of Commissioners the “ Board ” of the County of Johnston , North Carolina the “ County ” , sitting as the governing body of the McGee’s Crossroads Water District the “ District ” , that pursuant to Section 132 of Chapter 159 of the General Statutes of North Carolina , the following capital project ordinance is hereby adopted Section 1 The project authorized is the McGee’s Crossroads Water District Phase 1 and Phase 2 NC 210 Water Main Improvements Project the “ Project ” The Project includes approximately 18,000 linear feet of 20 - inch ductile iron pipe water main along NC 210 from the County line to White Memorial Church Road and 15,000 linear feet of 12 - inch C - 900 water main along NC 210 from White Memorial Church Rd to NC 50 In addition to facilitating water supply from Harnett County , the Project will replace a section of 12 - inch PVC water main that has experienced multiple failures The Project is to be financed by a State Water Infrastructure Authority “ SWIA ” State Reserve Project Loan and an appropriation from the Water District Operating Fund “ Fund 69 ” Section 2 The officers of the District are hereby directed to proceed with the capital Project within the terms of the State Reserve Project Loan offer and the budget contained herein Section 3 The following amounts are appropriated for the Project Technical Services 293,630 Easement Preparation and Acquisition 20,000 Construction 4,793,070 Contingency 479,300 Loan Closing 111,720 Total 5,697,720 Section 4 The following revenues are anticipated to be available to complete this Project SWIA State Reserve Project Loan 5,586,000 Fund 69 Appropriation 111,720 Total 5,697,720 Section 5 The Director of Finance is hereby directed to maintain within the Capital Project Fund sufficient specific detailed accounting records to satisfy the requirements of the North Carolina Department of Environmental Quality and the terms of the State Reserve Project Loan shall be met Section 6 Funds may be advanced from Fund 69 for the purpose of making payments as due Reimbursement requests should be made to the North Carolina Department of Environmental Quality in an orderly and timely manner Section 7 The Director of Finance is hereby directed to report annually on the financial status of each Project element in Section 3 and the total revenue received Section 8 Copies of this capital project ordinance shall be furnished to the Clerk to the Board of Commissioners , the Budget Officer and the Director of Finance for direction in carrying out this Project Adopted this 9th day of July , 2018 Upon a motion by Commissioner Allen L Mims , Jr , seconded by Commissioner Ted G Godwin , and carried by unanimous vote , the Board adjourned as the McGee’s Crossroads Water District Board , and regular session was resumed 14 Public Utilities – Resolution Creating Capital Reserve Funds for System Development Fees County Attorney Jennifer Slusser requested the Board to adopt a resolution creating capital reserve funds for water and wastewater system development fees as well as approval of the associated budget revisions Ms Slusser explained the Board adopted the system development fee study and amended capital improvements plan on June 20 , 2018 and North Carolina General Statute 159 - 18 authorizes the creation of capital reserve funds Ms Slusser reported North Carolina General Statute 162A , Article 8 requires that all system development fee proceeds be accounted for in capital reserve funds Upon a motion by Commissioner Cookie Pope , seconded by Commissioner Ted G Godwin , and carried unanimously , the Board adopted the following resolution as well as the associated budget revisions RESOLUTION TO ESTABLISH AND MAINTAIN THE WATER DISTRICT OPERATING FUND AND WASTEWATER FUND SYSTEM DEVELOPMENT FEES CAPITAL RESERVE FUNDS WHEREAS , pursuant to Section 211 d of Chapter 162A of the General Statutes of North Carolina , system development fee revenues must be accounted for by means of a capital reserve fund pursuant to andPage4378 July 9 , 2018 – 10 00 am Continued limited to expenditure of funds in accordance with Part 2 of Article 3 of Chapter 159 of the General Statutes of North Carolina ; and WHEREAS , there is a need in Johnston County to provide funds for future capital projects related to its water and wastewater systems , and to make debt service payments on existing debt related to past capital projects for its water and wastewater systems NOW , THEREFORE , BE IT RESOLVED THAT Section 1 The Board of Commissioners the “ Board ” of the County of Johnston , North Carolina the “ County ” hereby creates Capital Reserve Funds for the purpose of accumulating and accounting for system development fees for the County’s Water District Operating Fund and Wastewater Fund effective July 1 , 2018 Such Water District Operating Fund and Wastewater Fund system development fees shall be expended for the purpose of paying existing water and wastewater debt and for funding future capital projects related to the County’s water and wastewater system consistent with NCGS 162A - 211 Section 2 The approximate period of time during which the Water District Operating Fund and Wastewater Fund system development fee revenue will be accumulated in the Capital Reserve Funds will be , as estimated at the time of this Resolution , during the life of the existing projects identified in the Johnston County Water and Waste Water System Development Fee Study , and in accordance with the County Capital Improvement Plan adopted June 20 , 2018 The adopted Capital Improvement Plan may be amended by the Johnston County Board of Commissioners with budgetary actions or other actions related to the authorization of specific project and by the adoption of future Capital Improvement Plan Section 3 All Water District Operating Fund and Wastewater Fund system development fee revenue , estimated to be 33M annually , will be accumulated in the Capital Reserve Funds Funds will be expended for existing debt service and projects identified in the County’s adopted Capital Improvement Plan Section 4 This resolution shall become effective and binding upon its adoption th Adopted this the 9 day of July , 2018 REQUESTED CHANGE FUND BUDGET CODE LINE ITEM CLASSIFICATION EXPENDITURE INCREASE DECREASE 68 79709116 Transfer to SDF Capital Reserve Fund 2,000,00000 TOTAL NET EXPENDITURES 2,000,00000 REQUESTED CHANGE FUND BUDGET CODE LINE ITEM CLASSIFICATION REVENUE INCREASE DECREASE 68 797036172 Assessment Fees 2,000,00000 68 797036240 System Development Fees 2,000,00000 68 790033990 Fund Balance Appropriated 2,000,00000 TOTAL NET REVENUE 2,000,00000 REQUESTED CHANGE FUND BUDGET CODE LINE ITEM CLASSIFICATION EXPENDITURE INCREASE DECREASE 85 87009117 Transfer to Capital Project Fund 2,000,00000 85 87009118 Transfer for Capacity Purchase 000 85 87009119 Transfer for Debt Service Payments 000 TOTAL NET EXPENDITURES 2,000,00000 REQUESTED CHANGE FUND BUDGET CODE LINE ITEM CLASSIFICATION REVENUE INCREASE DECREASE 85 870036250 Transfer of System Development Fees 2,000,00000 TOTAL NET REVENUE 2,000,00000 REQUESTED CHANGE FUND BUDGET CODE LINE ITEM CLASSIFICATION EXPENDITURE INCREASE DECREASE Page5379 July 9 , 2018 – 10 00 am Continued 69 69009116 Transfer to SDF Capital Reserve Fund 1,300,00000 TOTAL NET EXPENDITURES 1,300,00000 REQUESTED CHANGE FUND BUDGET CODE LINE ITEM CLASSIFICATION REVENUE INCREASE DECREASE 69 690036172 Assessment Fees 1,300,00000 69 690036240 System Development Fees 1,300,00000 69 690033990 Fund Balance Appropriated 1,300,00000 TOTAL NET REVENUE 1,300,00000 REQUESTED CHANGE FUND BUDGET CODE LINE ITEM CLASSIFICATION EXPENDITURE INCREASE DECREASE 86 87059117 Transfer to Capital Project Fund 000 86 87059118 Transfer for Capacity Purchase 1,300,00000 86 87059119 Transfer for Debt Service Payments 000 TOTAL NET EXPENDITURES 1,300,00000 REQUESTED CHANGE FUND BUDGET CODE LINE ITEM CLASSIFICATION REVENUE INCREASE DECREASE 86 870536250 Transfer of System Development Fees 1,300,00000 TOTAL NET REVENUE 1,300,00000 15 Finance – Resolution for Pre - Audit Certification Requirements for Electronic Obligations Finance Director and Assistant County Manager Chad McLamb requested the Board to adopt a resolution authorizing Johnston County to engage in electronic payments as defined by NCGS 159 - 28 or NCGS 115C - 441 Mr McLamb stated the 2015 legislature modified GS 159 - 28 d2 local governments and 115C - 441 d2 local school administrative units to allow the Local Government Commission LGC to adopt rules to address the execution of the pre - audit and disbursement process related to electronic transactions for local government and local school administrative units He explained that units of government can be exempt from the pre - audit certificate and disbursement certificate requirements on electronic transactions if they follow the requirements as detailed in the new administrative code rules Commissioner Allen L Mims , Jr moved the Board adopt the following resolution as requested by staff Commissioner Cookie Pope seconded the motion which carried by unanimous vote Resolution Authorizing Johnston County to Engage in Electronic Payments as Defined by GS 159 - 28 or GS 115C - 441 WHEREAS , it is the desire of the Johnston County Board of Commissioners that Johnston County is authorized to engage in electronic payments as defined by GS 159 - 28 or GS 115C - 441 ; and WHEREAS , it is the responsibility of the Finance Officer to adopt a written policy outlining procedures for pre - auditing obligations that will be incurred by electronic payments as required by NC Administrative Code 20 NCAC 030409 ; and WHEREAS , it is the responsibility of the Finance Officer to adopt a written policy outlining procedures for disbursing public funds by electronic transaction as required by NC Administrative Code 20 NCAC 030410 NOW , THEREFORE , BE IT RESOLVED , by the Board of Commissioners of Johnston County as follows Section 1 Authorizes Johnston County to engage in electronic payments as defined by GS 159 - 28 or GS 115C - 441 ;Page6380 July 9 , 2018 – 10 00 am Continued Section 2 Authorizes the Finance Officer to adopt a written policy outlining procedures for pre - auditing obligations that will be incurred by electronic payments as required by NC Administrative Code 20 NCAC 030409 ; Section 3 Authorizes the Finance Officer to adopt a written policy outlining procedures for disbursing public funds by electronic transaction as required by NC Administrative Code 20 NCAC 030410 ; and Section 4 This resolution shall take effect immediately upon its passage th Adopted this the 9 day of July , 2018 16 Budget Revisions At the request of Finance Director and Assistant County Manager Chad McLamb , Commissioner Cookie Pope moved the Board approve the following budget revisions , seconded by Commissioner Ted G Godwin , and carried by unanimous vote Health REQUESTED CHANGE FUND BUDGET CODE LINE ITEM CLASSIFICATION EXPENDITURE INCREASE DECREASE 10 59204554 Opioid Action Plan Expense 56,51700 TOTAL NET EXPENDITURES 56,51700 REQUESTED CHANGE FUND BUDGET CODE LINE ITEM CLASSIFICATION REVENUE INCREASE DECREASE 10 592034198 Opioid Action Plan Grant 56,51700 TOTAL NET REVENUE 56,51700 Sheriff REQUESTED CHANGE FUND BUDGET CODE LINE ITEM CLASSIFICATION EXPENDITURE INCREASE DECREASE 10 51001700 Vehicles 4,81602 10 51004300 Special Services 10000 10 51007418 Capital Outlay – Drug Seizure 54,53416 TOTAL NET EXPENDITURES 59,45018 REQUESTED CHANGE FUND BUDGET CODE LINE ITEM CLASSIFICATION REVENUE INCREASE DECREASE 10 510033099 Miscellaneous Revenue 4,91602 10 510035160 Federal Equitable Sharing 54,53416 TOTAL NET REVENUE 59,45018 17 Appointments Upon a motion by Commissioner Cookie Pope , seconded by Commissioner Ted G Godwin , and carried unanimously , the Board made the following appointments A Juvenile Crime Prevention Council – Appointed Maurice Atkinson representing United Way or other Non Profit Agency for a two year term to expire on June 30 , 2020 B Nursing Home Adult Care Home Community Advisory Board – Reappointed Linda Godwin , Patricia Martin , and Pete Perrino for three year terms to expire on June 30 , 2021 and appointed Don Eason for a one year term to expire on June 30 , 2019 C Research and Training Zone Advisory Committee – Appointed Charles Blatchley to fill an unexpired term ending December 31 , 2018 Page7381 July 9 , 2018 – 10 00 am Continued 18 Delinquent Tax Collection Report Tax Administrator Sheila Garner reported on the collection of delinquent taxes for the month of June 2018 She presented the following information Enforced Collections June 2018 YTD Wage Garnishments 3 439 Bank Attachments 10 540 Levys 0 0 Foreclosures Complaints Filed June 2018 0 11 Pending Dollars Collected June 2018 79704 As of June 30 , 2018 , the Tax Department has collected 9990 of the real and personal levy for 2017 The next foreclosure sale is scheduled on July 25 , 2018 The registered motor vehicle collections for June 2018 are 1,354,31981 and YTD 17 - 18 is 14,429,89218 Ms Garner reported the 2018 Tax Bills are scheduled to be mailed on July 26 , 2018 19 Annual Tax Settlement and Charge to Collect Taxes for 2018 Tax Administrator Sheila Garner presented the following annual tax settlement as of June 30 , 2018 The annual settlement as of June 30 , 2018 is as follows Total 2017 - 2018 Real Personal Tax Levy 113,714,90011 Total 2017 - 2018 Collected 113,595,65756 Percent Collected 9990 Real Estate Personal Collected Credited Balance Unpaid Real Business Personal 110,361,45248 Discoveries 4,049,82536 Releases - 696,37773 Levy 113,714,90011 Payments 113,595,65756 Balance Unpaid 119,24255 Percent Collected 998952 Up 02 9990 A final collections audit will be conducted by an outside auditing firm and included in the county - wide audit for 2017 - 2018 Prior Years Collected 2000 - 2017 Real Personal 205,05095 Motor Vehicles 10,67576 Increase in Real Business Personal Property Levy 2016 109,207,06352 2017 113,714,90011 Increase 4127 Enforced Collections 2017 - 2018 Garnishments Served 439 211,45474 Paid 342 149,73366Page8382 July 9 , 2018 – 10 00 am Continued Unpaid active 59 50,01321 Terminated 29 9,20189 Released 9 2,50598 Bank Attachments Served 540 527,71485 Paid 402 413,47676 Unpaid active 2 12,62452 No funds 34 25,93975 Account closed 7 2,94110 Released 0 No Accounts etc 28 24,52601 Protected Funds SS 12 8,35541 Unpaid Partials 55 39,85130 Levy’s 0 Debt Set - off Program 87 8,37906 Field Collections Deputy Collectors 2,338,32804 Total collected by enforcement actions 2,909,91752 or 2559 of levy Excludes dollars collected by foreclosure attorney Interest and fees collected RE PP 309,09587 Real Estate Foreclosure Collections Accounts to foreclosure attorney for collection 24 Complaints Filed 14 Complaints Pending 12 Accounts Paid 19 Total Collected by Foreclosure 26,74790 Multi - Year taxes Foreclosure Sales Property Sold Property Redeemed 9 2 Payment Arrangements Citizens are encouraged to enter into payment arrangements prior to their taxes becoming delinquent The Tax th Collections Office accepted 850 payment arrangements totaling approximately 2,927,03497 ; as of June 30 only four 4 remain unpaid with a balance of 23617 Bankruptcy Bankruptcy Real and Personal - 23,52147 143 New Filings Last year 124 filings - 12,45832 2017 Post Petition Taxes Protected from Enforcement - 4,27561 Property Tax Commission Appeals 1 - 7,35458 2017 Unpaid Taxes Total Taxes Protected from Enforcement - 35,15166 Page9383 July 9 , 2018 – 10 00 am Continued Unenforceable accounts represent 2948 of the Unpaid Balance of Real and Personal Property 35,15166 119,24255 29479 Tax Collection Rate Summary as of June 30 , 2018 FY 2017 2018 9990 FY 2016 2017 9989 FY 2015 2016 9984 FY 2014 2015 9980 FY 2013 2014 9950 FY 2012 2013 9872 FY 2017 2018 Excludes RMV , to be calculated by auditor Year Over Year Ad Valorem Levy Real & Personal Property Registered Motor Vehicles FY 2012 2013 Johnston County Levy 96,053,34149 Levy 10,574,56149 Collected 95,68264753 Collected 9,582,50981 Increase 03430 Increase 06123 FY 2013 2014 Levy 98,755,37803 JOCO Levy 6,312,34550 NCDOT 8,013,18888 Collected 98,472,94436 JOCO Collected 6,071,426 , 33 NCDOT 8,013,18888 Implementation of Tag & Tax Together Total Levy Combined 14,325,53438 Increase 028105 Increase 35471 FY 2014 2015 Levy 101,606,91012 NDOT Collected 101,400,61532 Collected 11,752,55764 Increase 028874 Decrease - 16236 FY 2015 2016 Levy 105,623,95660 NCDOT Collected 105,453,20078 Collected 12,851,83408 Increase 039536 Increase 09353 FY 2016 2017 Levy 109,207,06352 NCDOT Collected 109,077,08288 Collected 13,967,99650 Increase 03392 Increase 08685 FY 2017 2018 Levy 113,714,90011 NCDOT Collected 113,595,65756 Collected 14,429,89218 Increase 04128 Increase 03307 FY 2013 2014 included a one - time increase in RMV revenue due to the additional four months of collections , attributable to switching over to the new RMV system Summary I am pleased to inform you that tax collections in Johnston County remain strong For fiscal year ending June 30 , 2018 , excluding registered motor vehicles , Johnston County has achieved an increase in the collection rate from 9988 to 9990 According to the NC Department of State Treasurer , for the fiscal year ending June 30 , 2017 , the average statewide collection rate excluding registered motor vehicles was 9892 The average collection rate was 9928 in our population group of counties greater than 100,000 in population For fiscal year FY 2016 2017 , the highest collection rate in our grouping was 9990 ; Johnston County ranked second 2 with a collection rate of 9988 Page0384 July 9 , 2018 – 10 00 am Continued On January 6 , 2018 , delinquent taxes totaled 11,111,15491 As of June 30 , 2018 , the remaining unpaid balance was 119,24255 ; of this amount , 35,15166 in taxes were legally protected from enforcement In addition to the current year tax bills , staff collected 215,76710 in prior years ’ taxes Again this year , I would like to thank our citizens who make it a priority to pay their taxes timely I also want to assure them that our office is diligently pursuing the collections of all delinquent tax bills , as collections of all taxes allow for the lowest possible rate to be enjoyed by all citizens It is truly a privilege to work with a team full of ambitious individuals who continue to deliver such excellent results I would like to thank all staff within the Johnston County Tax Office and express how grateful I am to each of you for your hard work and dedication to our organization I’d especially like to congratulate staff on their achievement of obtaining a phenomenal 9990 collection rate I’d also like to thank each of you , the Johnston County Commissioners , for your support of me and the tax office staff as we carry out our duties Without your continued support , such exceptional achievement would not be possible As required by state law , this is a true and accurate settlement pursuant to NCGS 105 - 373 I request the Johnston County Board of County Commissioners accept the settlement and pursuant to NCGS 105 - 321 charge me as Tax Collector with the responsibility for collection of the 2018 FY 2018 - 2019 taxes by all legal means necessary Ms Sheila Garner Johnston County Tax Collector July 9 , 2018 Motion to Accept the 2017 Tax Settlement and Charge to Tax Administrator to Collect 2018 Taxes Commissioner Allen L Mims , Jr moved the Board accept the Annual Tax Settlement for 2017 taxes and issue the following charge to the Tax Administrator for collection of 2018 taxes Commissioner Cookie Pope seconded the motion , which carried by unanimous vote You are hereby authorized , empowered , and commanded to collect the taxes set forth in the tax records filed in the office of the Tax Administrator and in the tax receipts herewith delivered to you , in the amounts and from the taxpayers likewise therein set forth Such taxes are hereby declared to be a first lien upon all real property of the respective taxpayers in Johnston County , and this order shall be a full and sufficient authority to direct , require , and enable you to levy on and sell any real or personal property of such taxpayers , for and on account thereof , in accordance with law Ms Garner took a moment to update the Board regarding the revaluation project At the request of the Board , Ms Garner recognized her staff members present in the audience as follows Assistant Tax Administrator Dennis Woodward , Collections Manager Cathy Futch , Deputy Collector Terry Cronan , Administrative Assistant Jeannie Evans , and Deputy Collector Greg Callahan Ms Garner thanked her staff for all their work stating the office’s collection rate would not be possible without them The Board commended the Tax Office staff for their work and dedication 20 Voting Delegate for the 2018 NC Association of County Commissioners Conference Chairman Jeffrey P Carver appointed Commissioner Ted G Godwin as the Voting Delegate for the 2018 North Carolina Association of County Commissioners Confe