April 6, 2020 - 10:00 AM - County Board of Commissioners Meeting Minutes

10 314 Meeting of the Johnston County Board of Commissioners April 6 , 2020 10 00 am The Johnston County Board of Commissioners met in regular session Monday , April 6 , 2020 at 10 00 am in the Second Floor Meeting Room of the Public Library of Johnston County and Smithfield located at 305 E Market Street in Smithfield , North Carolina The following members were present Present Chairman Ted G Godwin , Vice Chairman Chad M Stewart , Jeffrey P Carver , Larry Wood , Tony Braswell , Patrick E Harris , and RS “ Butch ” Lawter , Jr Absent None Also Present County Manager Rick J Hester , Clerk to the Board Paula G Woodard , Finance Officer and Assistant County Manager J Chad McLamb , and County Attorney Jennifer J Slusser Chairman Ted G Godwin called the meeting to order at 10 00 am and announced that the Board is holding the meeting at the Public Library of Johnston County and Smithfield due to restrictions on mass gatherings by the Governor’s Office as a result of the COVID - 19 Coronavirus Pandemic Commissioner Butch Lawter opened the meeting with a prayer Chairman Godwin led everyone in the Pledge of Allegiance to the American Flag Chairman Godwin thanked the County staff for their work and dedication , especially during times of emergencies such as the County is currently experiencing with the COVID - 19 Coronavirus Pandemic 1 Approval Discussion of Agenda Upon a motion by Commissioner Tony Braswell , seconded by Commissioner Chad M Stewart , and carried by unanimous vote , the Board approved the agenda as presented 2 Consent Agenda Items Upon a motion by Commissioner Chad M Stewart , seconded by Commissioner Patrick E Harris , and carried by unanimous vote , the Board approved the consent agenda items as follows A Approval of Minutes – March 2 , 2020 - 10 00 am and 6 00 pm ; March 17 , 2020 ; and March 25 , 2020 B Department of Transportation – Additions to System The Board concurred with the Department of Transportation’s recommendation to add the following roads to the State Maintained System Carsons Creek Trail , Stone Cove Circle , River Mist Trail , and Sawgrass Circle – Carson’s Creek Subdivision – Wilders Township Blonde Bear Creek – Cullens Creek – O’Neals Township Goodwin Chase Lane , S Oscar Lane , and N Oscar Lane – Goodwin Chase – Phase 2 – Wilders Township C Proclamation – The Week of the Young Child – April 11 - 17 , 2020 , adopted as follows Proclamation The Week of the Young Child April 11 – 17 , 2020 Whereas , the Week of the Young Child is a time to promote the needs of young children , their families , and the early childhood programs that serve them because the first years of a child’s life are the period of most rapid brain development and lay the foundation for all future learning and success ; andPage315 April 6 , 2020 – 10 00 am Continued Whereas , the Johnston County Commissioners , along with the Partnership for Children of Johnston County , in conjunction with the North Carolina Association for the Education of Young Children NCAEYC and National Association for the Education of Young Children NAEYC , are celebrating the Week of the Young Child , April 11 – 17 , 2020 ; and Whereas , these organizations are working to promote and inspire high quality early childhood experiences for the youngest citizens of Johnston County , NC as these programs provide important benefits to children , families , and our state and nation’s economies ; and Whereas , teachers and others who work with or on behalf of young children birth through age eight , who make a difference in the lives of young children in Johnston County , NC deserve thanks and professional recognition ; and Whereas , public policies that support early learning for all young children are crucial to young children’s futures and to the prosperity of our society as participation in high - quality early childhood education saves taxpayer dollars , makes working families more economically secure , and prepares children to succeed in school , earn higher wages , and live healthier lives Now , Therefore , the Johnston County Board of Commissioners does hereby proclaim April 11 – 17 , 2020 as the Week of the Young Child and encourage all citizens to work to support and invest in early childhood in Johnston County th Adopted this the 6 day of April , 2020 D Proclamation – National Public Safety Telecommunicator’s Week – April 12 - 18 , 2020 , adopted as follows National Public Safety Telecommunicator’s Week April 12 - 18 , 2020 WHEREAS , emergencies can occur at any time that require police , fire or emergency medical services ; the E - 911 Communications Center was created to provide a vital contribution to the quality of life enjoyed by citizens and visitors to Johnston County ; and WHEREAS , when an emergency occurs , the access to a 911 center dramatically improves the prompt response of police officers , firefighters and paramedics , is critical to the protection of life and preservation of property ; and WHEREAS , the Telecommunicators are trained , prepared and ready ; the safety of our police officers , firefighters and EMS personnel are dependent upon the quality and accuracy of information obtained from citizens who telephone the Johnston County E - 911 Communications Center ; and WHEREAS , Public Safety Telecommunicators are the first and most critical contact our citizens have with emergency services ; and WHEREAS , Public Safety Telecommunicators are the single vital link for our police officers , firefighters and EMS personnel by monitoring their activities by radio , providing them information and insuring their safety ; and WHEREAS , Public Safety Telecommunicators of the Johnston County E - 911 Communications Center have contributed substantially to the apprehension of criminals , suppression of fires and treatment of patients ; and WHEREAS , each Telecommunicator has exhibited compassion , understanding and professionalism during the performance of their job ; and WHEREAS , National Telecommunicator’s Week will serve to recognize the Telecommunicators of Johnston County who provide a vital public safety service NOW THEREFORE BE IT RESOLVED , that the Board of Commissioners of the County of Johnston , hereby proclaim and declares the week of April 12 - 18 , 2020 as National Telecommunicator’s Week in Johnston County , in honor of the men and women whose diligence and professionalism keep our County and citizens safe th Adopted this the 6 day of April , 2020 E Proclamation – Older Americans Month – May 2020 , adopted as follows Older Americans Month 2020 A PROCLAMATION Whereas , Johnston County , North Carolina includes a thriving community of over 17,000 older Americans over age 65 who enrich and strengthen our community ; and Whereas , Community & Senior Services of Johnston County , Inc is committed to engaging and supporting older adults , their families , and caregivers ; and Whereas , we acknowledge the importance of taking part in activities that promote physical , mental , and emotional well - being — no matter your age ; and Whereas , Community & Senior Services of Johnston County , Inc is committed to supporting older adults as they take charge of their health , explore new opportunities and activities , and focus on independence ; and Whereas , Community & Senior Services of Johnston County , Inc can enrich the lives of individuals of every age by encouraging older adults and their communities to ? promote independence , inclusion , and participation ;Page316 April 6 , 2020 – 10 00 am Continued ? engage older adults through education , recreation , and service ; and ? connect people with opportunities to share their time , experience , and talents Whereas , we appreciate the value of inclusion and support in helping older adults successfully contribute to and benefit from their communities Now therefore , we , the Board of Commissioners of Johnston County do hereby proclaim May 2020 to be Older Americans Month We urge every resident to take time during this month to recognize older adults and the people who serve them as vital parts of our community th Resolved this the 6 day of April , 2020 F Department of Social Services – Child Abuse Prevention Month Proclamation , adopted as follows Child Abuse Prevention Month Proclamation Whereas , children are vital to our County and State’s future success , prosperity , and quality of life as well as being our most vulnerable assets ; and Whereas , all children deserve to have safe , stable , nurturing , and healthy homes and communities that foster their well - being ; and Whereas , child abuse and neglect is a public responsibility affecting both the current and future quality of life ; and Whereas , parents need support and resources to cope with stress and nurture their children to grow to their full potential ; and Whereas , effective child abuse prevention strategies succeed because of partnerships created among citizens , human service agencies , schools , faith communities , health care providers , civic organizations , law enforcement agencies , and the business community Now , Therefore , the Johnston County Board of Commissioners does hereby proclaim April 2020 as Child Abuse Prevention Month and calls upon all citizens , community agencies , faith groups , medical facilities , elected officials and businesses to increase their participation in our efforts to support families , thereby preventing child abuse and strengthening the communities in which we live th Adopted this the 6 day of April , 2020 G HAPP – Approval of the Five Year Plan Per the request of HAPP , the Board approved the proposed Five Year Plan as presented in the agenda packet H Tax Releases & Refunds – 02 15 2020 – 03 15 2020 Real Personal Property Releases TRANS DATE TIME USER YR BILL # ACCT # TAXPAYER NAME AMOUNT 2 27 2020 2 52 45 PM ALassiter 2019 - 205206 2000171238 GARCIA , OLAFF 12656 2 28 2020 9 23 23 AM ALassiter 2019 - 60367 2000121253 LONESTAR STEAKHOUSE # 6121 26759 Real Personal Property Refunds TRANS DATE TIME USER YR BILL # ACCT # TAXPAYER NAME AMOUNT 2 19 2020 2 32 11 PM LOCKBOX 2019 - 21418 1391 CLAYTON TIRE & MUFFLER CTR 1,75610 2 20 2020 2 33 25 PM LOCKBOX 2019 - 7726 2000207830 BARNES , REGINALD 65223 2 20 2020 2 33 25 PM LOCKBOX 2019 - 100089 2000157218 VILLAGRAN , RODRIGO RUBIO 82428 2 21 2020 2 34 19 PM LOCKBOX 2019 - 58274 2000098983 LEE , JASPER P JR 1,16963 2 24 2020 2 46 58 PM ajsoutherland 2019 - 3352 2000082126 ANDREWS , PATRICK D 34028 2 24 2020 3 10 30 PM ajsoutherland 2019 - 27697 2000147323 DIEHL , CHRISTOPHER LEE 26017 2 24 2020 3 22 16 PM ajsoutherland 2019 - 60532 2000117292 LUPER , BILLY G 62610 2 25 2020 11 13 21 AM awestbrook 2019 - 85957 78504900 SCARBORO , RODNEY JARIUS 22533 2 27 2020 12 53 24 PM ajsoutherland 2019 - 9987 10323115 BEULAH ENTERPRISES INC 2,93084 2 27 2020 2 22 14 PM ajsoutherland 2019 - 44471 2000120667 HOLDER , RUSSELL LEE JR 15465 2 27 2020 2 30 44 PM ajsoutherland 2019 - 20131 2000131188 CLAWSON , RUSSELL G 22813 2 27 2020 2 53 26 PM Jodee Langdon 2019 - 20131 2000131188 CLAWSON , RUSSELL G 22813 2 27 2020 2 55 23 PM ajsoutherland 2019 - 79634 2000166616 QUINN , DOUGLAS WILLIAM 21733 2 28 2020 2 46 52 PM LOCKBOX 2019 - 13054 2000153229 BOUNTY HUNTER Tractors & 31801 Repairs LLCPage317 April 6 , 2020 – 10 00 am Continued 3 3 2020 12 36 16 PM ajsoutherland 2019 - 27099 2000102749 DENNING , HUNTER MARK 8,63414 3 10 2020 11 26 45 AM ajsoutherland 2019 - 42490 2000106951 HERRERA , RUBILIO A RAMOS 1,31159 3 13 2020 2 14 24 PM LOCKBOX 2019 - 12666 2000121446 BOLING , J R III 32404 North Carolina Vehicle Tax System - Pending Refund Report – February 2020 100 + Payee Name Bill # Transaction Refund Total Change # Reason JOHNSON , 0051847102 120774580 Adjustment 36100 STACY 4275 GARDNER 40375 JOHNSON , 0051847558 120774588 Adjustment 30020 STACY 3555 GARDNER 33575 MUECK , 0051856528 120445070 Adjustment 9257 ROBERT 974 MARION 10231 RODRIGUEZ 0043859476 241371784 Situs error 001 ESCALONA , 17634 ELMER EDUARDO 1857 5878 21656 SEDEI , 0046430291 240247224 Situs error 000 CHRISTINE 10106 SUSAN 1285 3369 12190 March 25 , 2020 This is to certify that , as authorized by the Board of Commissioners on December 11 , 2000 , I have approved the following tax releases and refunds under 100 , as recommended by the County Tax Administrator , Jocelyn Andrews A complete record of this information is on file in the County Finance Office Totals from 2 15 20 to 3 15 20 Tax refunds - Personal Real Property 50529 Tax releases - Personal Real Property 14426 Recommended by Tax Administrator Jocelyn Andrews Approved by Finance Director J Chad McLamb 3 Public Comments A Updates from Health Director and Emergency Services Director Health Director Dr Marilyn Pearson thanked everyone for their work and support towards the COVID - 19 Pandemic response Dr Pearson noted this week is actually National Public Health Week and she is proud to be the Director for the Johnston County Health Department Dr Pearson informed the Board that on Friday there were 23 confirmed cases of COVID - 19 in Johnston County ; however , as of this morning that number has increased to 40 She stated there has been three deaths and two recoveries at this point Dr Pearson noted the average age of the confirmed positives is 55 and over the weekend , there was an outbreak at a local long - term care facility She stated staff continues to work diligently performing contact investigations and they are trying to keep the citizens of Johnston County as safe as possible Emergency Services Director Kevin Hubbard stated the call volume is staying steady across the County Mr Hubbard stated the need for Personal Protective Equipment PPE is critical and staff is exploring any and all options to try and obtain more He stated the shortage of PPE supplies is a problem for everyone so they are unsure when more supplies will be received , but they are hoping to receive a shipment sometime towards the end of the week Mr Hubbard reviewed with the Board various changes in protocol for first responder calls in an effort to minimize exposure wherever possible while continuing to provide necessary care Mr Hubbard also stated they continue to meet with and have daily and weekly conference calls with all the partners including the municipalities PagePage pageNumber5318 April 6 , 2020 – 10 00 am Continued B E - mailed Public Comment Items The Chairman announced that the Clerk to the Board received no public comments 4 Parks , Greenways , and Open Space Coordinator – Grant Recommendations Parks , Greenways , and Open Space Coordinator Adrian O’Neal presented recommendations to the Board for open space grant funding Mr O’Neal stated applications were requested from the local athletic associations and municipalities with 33 grant requests received from 20 different organizations He reported the total amount requested is 1,714,91086 and staff has reviewed the applications and recommends a funding amount of 808,74275 be awarded to the various organizations Mr O’Neal submitted and reviewed with the Board a spreadsheet of the funding recommendations Mr O’Neal explained that due to the COVID - 19 Coronavirus Pandemic , many of the groups have taken a significant hit financially to their programs because they have had to cancel their spring and summer events He asked the Board to consider waiving the 5 grant match requirement for this funding cycle since that requirement may very well cause an even further hardship for the organizations Mr O’Neal stated there are adequate funds available to offset that 5 match requirement PagePage pageNumber6319 April 6 , 2020 – 10 00 am Continued At the inquiry of Chairman Ted G Godwin , Mr O’Neal reported even if the Board approves waiving the 5 grant match requirement , there will still be funds left over PagePage pageNumber7320 April 6 , 2020 – 10 00 am Continued Commissioner Tony Braswell asked when additional future grant awards could be offered Mr O’Neal reported there were a couple of organizations that did not submit applications this time ; however , they may express a need in the future for funding Mr O’Neal stated the Board could look at the funds available and consider any future requests as they come in Mr O’Neal stated other than a few requests that may come in from time to time , he would like to set a target of awarding grant funds at least every two years Commissioner Chad M Stewart moved the Board approve the grant awards as recommended and submitted by staff in the spreadsheet and further to waive the 5 grant match for this funding cycle Commissioner Patrick E Harris seconded the motion which carried unanimously 5 Parks , Greenways , and Open Space Coordinator – Authority to Pursue Grant Funding Parks , Greenways , and Open Space Coordinator Adrian O’Neal reported he has been researching various grant programs to secure funding to further enhance parks and recreational opportunities in the County Mr O’Neal stated he would like to seek grant funding from the Land Water Conservation Fund , the Parks and Recreation Trust Fund , the Recreational Trails Program , and the North Carolina Department of Transportation Planning Grants He further stated he would like to begin pursuing cooperative agreements with the Upper Coastal Plain Rural Planning Organization on the Mountains to Sea Trail Mr O’Neal stated if approved , all of this would be done under the oversight of the County Manager and County Attorney He noted all final grant documents and agreements would be presented to the Board for review and approval Upon a motion by Commissioner Patrick E Harris , seconded by Commissioner Chad M Stewart , and carried unanimously , the Board instructed Mr O’Neal to pursue grants and cooperative agreements with final documents coming back to the Board for approvals when appropriate 6 Department of Solid Waste Services – Phase 6A MSW Landfill and Miscellaneous Improvements Bid Award Solid Waste Services Director Rick Proctor reported the County received bids on March 18 , 2020 for the Phase 6A Municipal Solid Waste MSW Landfill Construction and Miscellaneous Project Mr Proctor explained the bid included the expansion of the County’s MSW Landfill as well as three alternate improvements to the existing landfill site He stated the bid advertisement and opening procedures were consistent with statutory requirements to the best of staff’s knowledge and five bids were received as follows Mr Proctor reported staff recommends award of the Phase 6A MSW Landfill Construction Project to Shamrock Environmental Corporation of Browns Summit , North Carolina in the amount of 4,271,85800 Staff further recommends adding the alternate bids M1 - Sediment Basin 5A Improvements , M2 - Pump Station S1 Improvements , and M3 - Stream Crossings for a total alternate bid of 484,95900 He stated staff is also recommending approval of the following budget and adoption of the associated budget revision Base Bid MSW Landfill Phase 6A Construction 4,271,85800 Alternates M1 , M2 , and M3 484,95900 Construction Contingency 5 237,00000 Total Project Cost 4,993,81700PagePage pageNumber8321 April 6 , 2020 – 10 00 am Continued Upon a question by Commissioner Tony Braswell , Mr Proctor stated the project would be funded through the enterprise fund and it was included in the Fiscal Year 2019 - 2020 budget Commissioner Chad M Stewart moved the Board award the Phase 6A MSW Landfill Construction Project to Shamrock Environmental Corporation of Browns Summit , North Carolina in the amount of 4,271,85800 ; including the alternate bids for the M1 - Sediment Basin 5A Improvements , M2 - Pump Station S1 Improvements , and M3 - Stream Crossings for a total alternate bid of 484,95900 ; approve the project budget as presented and adopt the associated budget revision Commissioner Tony Braswell seconded the motion which carried unanimously REQUESTED CHANGE FUND BUDGET CODE LINE ITEM CLASSIFICATION EXPENDITURE INCREASE DECREASE 81 77211800 Construction 4,993,81700 TOTAL NET EXPENDITURES 4,993,81700 REQUESTED CHANGE FUND BUDGET CODE LINE ITEM CLASSIFICATION REVENUE INCREASE DECREASE 81 772137925 Transfer from Other Funds 4,993,81700 TOTAL NET REVENUE 4,993,81700 7 Public Utilities – Stormwater Management Program Funding Agreement with NCDOT Utilities Director Chandra Farmer , PE , stated the North Carolina Department of Transportation entered a Settlement Agreement with Sound Rivers , Inc , Center for Biological Diversity and Clean Air Carolina in August 2019 in order to mitigate potential environmental effects of the project to complete the 540 Outer Loop She stated the Settlement Agreement included the following condition Within eighteen 18 months of the Effective Date of this Agreement , NCDOT will provide funding to Johnston County for its stormwater management program in the amount of Five Hundred Thousand and 0 100 Dollars 500,000 Ms Farmer stated in order to comply with this condition of the Settlement Agreement , the NCDOT has proposed a “ Stormwater Management Program Funding Agreement ” between Johnston County and the NCDOT Ms Farmer stated the agreement includes the following ? NCDOT shall provide a 500,000 contribution to the County for its stormwater program within eighteen months of their Settlement Agreement ? The funds are to support the County’s stormwater management program and for no other purpose ? Twelve months after the funds are transferred to the County , the County shall document to NCDOT how the funds were spent If the funds are not fully expended at that time , the County shall provide information on how the remainder will be spent and the timeline for spending the remaining funds Ms Farmer reported staff recommends approval of the “ Stormwater Management Program Funding Agreement ” between NCDOT and Johnston County Upon a motion by Commissioner Chad M Stewart , seconded by Commissioner Larry Wood , and carried unanimously , the Board approved the Stormwater Management Program Funding Agreement as follows NORTH CAROLINA STORMWATER MANAGEMENT PROGRAM JOHNSTON COUNTY FUNDING AGREEMENT DATE 03 19 2020 NORTH CAROLINA DEPARTMENT OF TRANSPORTATION TIP # R - 2828 AND WBS Elements 355165 TA1 JOHNSTON COUNTYPagePage pageNumber9322 April 6 , 2020 – 10 00 am Continued THIS AGREEMENT is made and entered into on the last date executed below , by and between the North Carolina Department of Transportation , an agency of the State of North Carolina , hereinafter referred to as the “ Department ” and Johnston County , hereinafter referred to as the “ County ” W I T N E S S E T H WHEREAS , the Department plans to make certain street and highway constructions and improvements under Projects R - 2721A , R - 2721B , and R - 2828 in Wake and Johnston Counties , hereinafter known as the “ Project ” ; and , WHEREAS , the Department has entered into a Settlement Agreement by and between Sound Rivers , Inc , Center for Biological Diversity , and Clean Air Carolina which became effective August 22 , 2019 , hereinafter known as “ Settlement Agreement ” ; and , WHEREAS , Johnston County has adopted a stormwater management ordinance and implements a stormwater management program ; and , WHEREAS , the Department has agreed to a contribution to the County for its stormwater management program , pursuant to the Settlement Agreement NOW THEREFORE , and in consideration of the promises and covenants contained in this AGREEMENT and the mutual benefits derived therefrom , the sufficiency of which is hereby acknowledged , the Parties agree as follows 1 SCOPE OF THIS AGREEMENT This AGREEMENT is for the Department to provide a contribution to the County for its stormwater management program 2 RESPONSIBILITIES OF EACH PARTY a The Department shall provide a 500,00000 Five Hundred Thousand and 00 100 Dollars contribution to the County for its stormwater management program within eighteen 18 months of the execution of the Settlement Agreement The funds are solely in support of the stormwater management program and for no other purposes b Twelve months after the funds are transferred to the County , the County shall provide information to the Department documenting how the funds were spent If the funds are not fully expended at that time , the County shall provide information on how the remainder will be spent and the timeline for spending the remaining funds c The Department has no obligations beyond those explicitly stated in this AGREEMENT and has no obligation or responsibility to participate in the design , implementation , construction , or maintenance of any program or infrastructure for which the funds are provided Neither is the Department responsible for the success or any outcomes of any program or infrastructure relating to the County’s stormwater management program for which the funds are provided The County has sole discretion and control over the use of the funds provided by the Department , consistent with this AGREEMENT The County has sole discretion and control over all actions and inactions taken pursuant to its stormwater management program and the Department has no responsibility for any such actions or inactions d Department acknowledges County has not participated in , is not a party to , or in any way been responsible for the Settlement Agreement in which Department agreed to provide funding to County for its stormwater management program In no event shall County be responsible or liable to any party , person , agency , corporation , partnership , or association for any matters related to the Settlement Agreement and no person , agency , corporation , partnership , or association shall have any right or claim against County under this AGREEMENT , except as explicitly allowed herein 3 ADDITIONAL PROVISIONS a Any modification to scope , funding or responsibilities will be agreed upon by all parties by means of a written Supplemental Agreement b It is the policy of the Department not to enter into any agreement with another party that has been debarred by any government agency Federal or State The County certifies , by signature of this agreement , that neither it nor its agents or contractors are presently debarred , suspended , proposed for debarment , declared ineligible or voluntarily excluded from participation in this transaction by a Federal or State Department or Agency c This AGREEMENT is solely for the benefit of the identified parties to the Agreement and is not intended to give any rights , claims , or benefits to third parties or any person or to the public at large d A copy or facsimile copy of the signature of any party shall be deemed an original with each fully executed copy of this AGREEMENT as binding as an original , and the parties agree that this AGREEMENT can be executed in counterparts , as duplicate originals , with facsimile signatures sufficient to evidence an agreement to be bound by the terms of the AGREEMENT e By Executive Order 24 , issued by Governor Perdue , and NC GS § 133 - 32 , it is unlawful for any vendor or contractor ie architect , bidder , contractor , construction manager , design professional , engineer , landlord , offeror , seller , subcontractor , supplier , or vendor , to make gifts or to give favors to any State employee of the Governor’s Cabinet Agencies ie , Administration , Commerce , Environmental Quality , Health and Human Services , Information Technology , Military and Veterans Affairs , Natural and Cultural Resources , Public Safety , Revenue , Transportation , and the Office of the Governor IN WITNESS WHEREOF , this Agreement has been executed , in duplicate , the day and year heretofore set out , on the part of the Department and the County by authority duly given Page0323 April 6 , 2020 – 10 00 am Continued 8 Public Utilities – Request for Johnston County to Join NC WaterWARN Utilities Director Chandra Farmer , PE , explained that NC WaterWARN is a Water Wastewater Agency Response Network WARN that consists of a group of utilities committed to helping each other conduct response and recovery operations for water - related incidents throughout the State She stated the voluntary mutual aid group consists of public and private drinking water and wastewater organizations in North Carolina and membership in NC WaterWARN requires approval of the “ Mutual Aid and Assistance Agreement ” Ms Farmer stated the network allows for a system of mutual aid that may be utilized by water wastewater utilities in times of crisis , even without a disaster declaration She noted during a declared disaster , the network integrates with the State’s Emergency Operations Center Ms Farmer reported the NC WaterWARN “ Mutual Aid and Assistance Agreement ” includes the following ? Allows for public and private water and wastewater utilities to contract with each other to provide mutual aid and assistance in restoring water and sewer in the event of natural disasters or other emergencies ? Assistance may be provided in the form of personnel , equipment , materials and or supplies ? The Authorized Official has the authority to request assistance , offer assistance , refuse to offer assistance or withdraw assistance ? Outlines the procedures for cost reimbursement from the recipient to the provider of mutual aid Ms Farmer stated staff recommends Johnston County join the NC WaterWARN and the Board of Commissioners approve the “ North Carolina Water and Wastewater Agency Response Network Mutual Aid and Assistance Agreement for Water and Wastewater Utilities , ” including designation of the County Manager as the Authorized Official Upon a motion by Commissioner Patrick E Harris , seconded by Commissioner Butch Lawter , and carried unanimously , the Board approved the following agreement and designated the County Manager as the authorized official North Carolina Water and Wastewater Agency Response Network Mutual Aid and Assistance Agreement For Water and Wastewater Utilities This Agreement is made and entered into by public and private Water and Wastewater Utilities in North Carolina that have , by executing this Agreement , manifested their intent to participate in an Intrastate Program for Mutual Aid and Assistance This Agreement is authorized under Section 160A - 318 of the North Carolina General Statutes which provides that public and private Water and Wastewater Utilities may contract with each other to provide mutual aid and assistance in restoring water and sewer in the event of natural disasters or other emergencies ARTICLE I PURPOSE Recognizing that emergencies may require assistance in the form of personnel , equipment , materials , and supplies from outside the area of impact , the signatory utilities established an Intrastate Program for Mutual Aid and Assistance Through the Mutual Aid and Assistance Program , Members coordinate response activities and share resources during emergencies whether localized to the utilities or a declared disaster This Agreement sets forth the procedures and standards for the administration of the Intrastate Mutual Aid and Assistance Program ARTICLE II DEFINITIONS A Authorized Official — An employee or officer of a Member that is authorized by the Member’s governing board or management to ? request assistance ; ? offer assistance ; ? Refuse to offer assistance or ; ? Withdraw assistance under this Agreement B Disaster – An emergency event that reaches a specific financial threshold related to magnitude of loss and property damage C Confidential Information – Information defined NCGS 132 - 12 as confidential information or NCGS 132 - 17 as sensitive public security information Page1324 April 6 , 2020 – 10 00 am Continued D Emergency — An unanticipated and or sudden natural or manmade event that requires immediate action and is , or is likely to be , beyond the control of the services , personnel , equipment , and facilities of a Mutual Aid and Assistance Program Member E Incident Command System ICS – A standardized on - scene emergency management system designed for use for all kinds of emergencies and is applicable to small as well as large and complex incidents ICS is the combination of facilities , equipment , personnel procedures , and communications operating within a common organization structure , designed to aid in the management of resources during incidents F Indemnity – Security against hurt , loss , or damage An exemption from incurred penalties or liabilities G Indemnitee – A party to this Agreement that is entitled to be indemnified by another party to this Agreement pursuant to the terms of Article X H Indemnitor – A party to this Agreement that is obligated to indemnify another party to this Agreement pursuant to the terms of Article X I Large water and or wastewater utility — A utility that is represented with a population in excess of 10,000 J Member — Any public or private Water or Wastewater Utility that manifests intent to participate in the Mutual Aid and Assistance Program by executing this Agreement K Mutual Aid and Assistance Agreement – A formal agreement among emergency responders to lend assistance across jurisdictional boundaries when required ; either by an emergency that exceeds local resources or a disaster L National Incident Management System NIMS — A national , standardized approach to incident management and response that sets uniform processes and procedures for emergency response operations M The North Carolina Water and Wastewater Agency Response Network NCWaterWARN - A network of public and private water and wastewater utilities united under an agreement to provide and receive mutual aid and assistance to signatories to the agreement during emergencies ranging from those that may arise from declared disasters or are specific to a single utility N Period of Assistance — A specified period of time when a Provider assists a Recipient The period commences when personnel , equipment , materials , or supplies depart from a Provider’s facility and ends when the resources return to their facility portal to portal All protections identified in the agreement apply during this period The specified Period of Assistance may occur during response to or recovery from an emergency , as previously defined O Provider — A Member that responds to a request for assistance under the Mutual Aid and Assistance Program P Recipient — A Member who requests assistance under the Mutual Aid and Assistance Program Q Small water and or wastewater Utility — A utility is represented with a population less than 10,000 R Private Water Utility — An entity that is not a unit of government that owns or operates a water and or wastewater utility , whether on a for - profit or not - for - profit basis S Public Utility — A unit of government that owns or operates a water and or wastewater utility ARTICLE III ADMINISTRATION The Mutual Aid and Assistance Program shall be administered through the North Carolina Water and Wastewater Agency Response Network NCWaterWARN Committee in coordination with the North Carolina Rural Water Assoication NCRWA The purpose of the NCWaterWARN Committee is to provide coordination of the Mutual Aid and Assistance Program before , during , and after an emergency The NCWaterWARN Committee , under the leadership of an elected Chairperson , shall meet quarterly as deemed necessary by the Chair to address Mutual Aid and Assistance Program issues The administration of NCWaterWARN will be through the NCWaterWARN Committee The committee shall consist of a chair and vice chair , an eastern regional section , a western regional section , and 3 At - Large members The NCWaterWARN Committee shall consist of an eastern regional section with three 3 seats representing large and small public water and wastewater utilities and private water systems The western regional section shall consist of three 3 seats representing large and small public water and wastewater utilities and private water systems Also , there shall be three 3 At - Large seats for additional representatives from either large and small public water and wastewater utilities or private water systems NCWaterWARN regional sections are divided along the NC Department of Environmental Quality NCDEQ regional office areas A map of the regional sections is included in Appendix A of this agreement Representatives from large and small public water and wastewater utilities and private utilities shall be elected at the NCWaterWARN Annual Meeting Election and voting procedures will be described in the NCWaterWARN Ops Plan Under the leadership of the NCWaterWARN Committee Chair , NCWaterWARN Committee Members shall plan and coordinate emergency preparedness and response activities for the Mutual Aid and Assistance Program The NCWaterWARN Committee Chair or his her designee shall maintain a master list of all members of the Mutual Aid and Assistance Program The NCWaterWARN Committee shall elect a Chair and a Vice Chair The first Chair and Vice Chair will serve a two 2 year term and subsequent Chairs and Vice Chairs will serve one 1 year thereafter Page2325 April 6 , 2020 – 10 00 am Continued The NCWaterWARN Committee shall A Convene an annual meeting for members B Provide for the development and maintenance of a database of all participating utilities through one of the members , sponsor agencies , or participating agencies or associations C Meet as a NCWaterWARN Committee at least quarterly , as needed and at the discretion of the Chair , to address and resolve concerns , create and modify procedures and any additional policy or legal issues related to NCWaterWARN D Provide for the development and maintenance of a secure website E Include an advisory board in its meetings to provide input based on the expertise of their agency The additional responsibilities of the Chair are described throughout the agreement Those duties will be highlighted in the agreement for review by the NCWaterWARN Committee and the Sponsors Those duties will be listed together in the protocols The NCWaterWARN shall have an advisory board that consists of representatives from partner agencies and stakeholders Representatives to the advisory board from the respective agencies shall be named by those agencies The advisory board is not a voting member NCWaterWARN Advisory Board may include at least one representative from the following agencies ? ? ? North Carolina Department of Environmental Quality ; Division of Water Resources ; Public Water Supply Section ? ? ? North Carolina Department of Environmental Quality ; Division of Water Resources ; Water Quality Regional Operations Section ? ? ? North Carolina Section of the American Water Works Association and Water Environment Association ? ? ? North Carolina Rural Water Association ? ? ? North Carolina Waterworks Operators Association ? ? ? North Carolina Emergency Management ? ? ? North Carolina League of Municipalities ? ? ? Eastern Water and Wastewater Network ? ? ? Environmental Protection Agency Region IV ? ? ? Department of Homeland Security Protective Security Advisor Other agencies may be invited to join or have representation on the advisory board at the discretion of the NCWaterWARN Committee ARTICLE IV PROCEDURES In coordination with other response partner agencies , the NCWaterWARN Committee shall develop operational and planning procedures for the Mutual Aid and Assistance Program These procedures shall be reviewed at least annually and updated as necessary ARTICLE V PRE - EVENT PLANNING Members shall identify resources available for deployment and develop plans for housing and providing for the necessities and maintenance of personnel and equipment deployed to provide mutual aid and assistance when a request for assistance is made by the member In addition , Members shall provide training to their response personnel related to ? ? ? NIMS compliance ? ? ? Mutual aid response protocols ? ? ? Required documentation for providing mutual aid and assistance and for receiving mutual aid and assistance ARTICLE VI REQUESTS FOR ASSISTANCE Member Responsibility Members shall identify an Authorized Official and alternates , provide contact information including 24 - hour access , and maintain resource information made available by the utility for mutual aid and assistance response In the event of an Emergency , a Member’s Authorized Official may request mutual aid and assistance from a participating Member Requests for assistance can be made orally or in writing When made orally , the request for personnel , equipment , materials , and supplies shall be prepared in writing as soon as practicable Requests for assistance shall be directed to the Authorized Official of the participating Member The Chair will be notified of all activations of the agreement Specific protocols for requesting aid shall be provided in the required procedures Article IV Prospective NCWaterWARN members must , if not already active , become and maintain an active membership with the North Carolina Rural Water Association NCRWA and must attach proof of its membership with NCRWA to this agreement NCWaterWARN Members must also provide written notice to the acting NCWaterWARN Chairman of its termination of membership with NCRWA which also results in termination with its membership and benefits associatedPage3326 April 6 , 2020 – 10 00 am Continued with NCWaterWARNNCWaterWARN members are responsible for completing their system’s profile information , once an account is assigned , in their member account on the current NCWaterWARN platform Failure to comply may result in both an innacurate member directory and omission from automated NCWaterWARN communications to the membership Response to a Request for Assistance After a Member receives a request for assistance , the Authorized Official evaluates whether resources are available to respond to the request for assistance Following the evaluation , the Authorized Representative shall inform , as soon as possible , the Recipient whether it has the resources to respond If the Member is willing and able to provide assistance , the Member shall inform the Recipient about the type of available resources and the approximate arrival time of such assistance Discretion of Provider’s Authorized Official Execution of this Agreement does not create any duty to respond to a request for assistance When a Member receives a request for assistance , the Authorized Official shall have absolute discretion as to the willingness to respond and or availability of resources An Authorized Member’s decisions on the availability of resources shall be final ARTICLE VII PROVIDER PERSONNEL National Incident Management System When providing assistance under this Agreement , the Recipient and Provider shall be organized and shall function under the National Incident Management System if State or Federal preparedness funding is desired Control Provider personnel shall remain under the direction and control of the Provider The Recipient’s Authorized Official shall coordinate response activities with the designated supervisor s of the Provider s Whenever practical , Provider personnel must be self - sufficient for up to 72 hours Food and Shelter The Recipient shall supply reasonable food and shelter for Provider personnel If the Recipient is unable to or fails to provide food and shelter for Responding personnel , the Provider’s designated supervisor is authorized to secure the resources necessary to meet the needs of its personnel The cost for such resources should not exceed the State per diem rates for that area without further justification of good faith efforts to secure accommodations within the per diem The Recipient remains responsible for reimbursing the Provider for all costs associated with providing food and shelter , if such resources are not provided Communication The Recipient shall provide Provider personnel with radio equipment as available , or radio frequency information to program existing radio , in order to facilitate communications with local responders and utility personnel Status Unless otherwise provided by law , the Provider’s officers and employees retain the same privileges , immunities , rights , duties , and benefits as provided in their respective jurisdictions Licenses and Permits To the extent permitted by law , Provider personnel who hold licenses , certificates , or permits evidencing professional , mechanical , or other skills shall be allowed to carry out activities and tasks relevant and related to their respective credentials during the specified Period of Assistance Members should comply with NIMS credentialing where applicable Right to Withdraw The Provider’s Authorized Official retains the right to withdraw some or all of its resources at any time Notice of intention to withdraw must be communicated to the Recipient’s Authorized Official as soon as possible ARTICLE VIII COST REIMBURSEMENT Unless otherwise mutually agreed in whole or in part , the Recipient shall reimburse the Provider for each of the following categories of costs incurred while providing aid and assistance during the specified Period of Assistance Such cost may include damage or loss to equipment Personnel Provider personnel are to be paid for assigned duty during a specified Period of Assistance refer to definition of period of assistance in Article II according to the terms provided in their employment contracts or other conditions of employment Either Member may require Provider’s personnel to observe a rest period prior to travel back to the Provider’s base of operations to ensure safety of personnel The Provider designated supervisor s must keep accurate records of work performed by personnel during the specified Period of Assistance Recipient reimbursement to the Provider must consider all personnel costs , including salaries or hourly wages , costs for fringe benefits , and indirect costs Equipment The Recipient shall reimburse the Provider for the use of equipment during a specified Period of Assistance , including but not limited to , reasonable rental rates , all fuel , lubrication , maintenance , transportation , and loading unloading of loaned equipment All equipment shall be returned to the Provider in similar condition to its condition at the time of the request for mutual aid and assistance As a minimum , rates for equipment use must be based on the Federal Emergency Management Agency’s FEMA Schedule of Equipment Rates If a Provider uses rates different from those in the FEMA Schedule of Equipment Rates , the Provider must provide such rates in writing to the Recipient prior to supplying resources Mutual agreement on rates other than FEMA Schedule of Equipment Rates must be reached in writing prior to dispatch of the equipment Reimbursement for equipment not referenced on the FEMA Schedule of Equipment Rates must be developed based on actual recovery of costs If Provider must lease a piece of equipment while its equipment is being repaired , Recipient shall reimburse Provider for such rental costs Materials and Supplies The Recipient must reimburse the Provider in kind or at actual replacement cost , plus handling charges , for use of expendable or non - returnable supplies The Provider must not charge direct fees or rental charges to the Recipient for other supplies and reusable items that are returned to the Provider in a clean , damage - freePage4327 April 6 , 2020 – 10 00 am Continued condition Reusable supplies that are returned to the Provider with damage must be treated as expendable supplies for purposes of cost reimbursement Payment Period The Provider must provide an itemized bill to the Recipient for all expenses it incurred as a result of providing assistance under this Agreement The Provider must send the itemized bill to the authorized official not later than ninety 90 days following the end of the Period of Assistance The Recipient must pay the bill in full on or before the one hundred eightieth 180th day following the billing date Unpaid bills become delinquent upon the one hundred eighty - first 181st day following the billing date , and , once delinquent , the bill accrues interest at the rate of prime , as reported by the Wall Street Journal , plus two percent 2 per annum Records – Each Provider and their duly authorized representatives shall have access to a Recipient’s books , documents , notes , reports , papers , and records which are directly pertinent to this Agreement for the purposes of reviewing the accuracy of a cost bill or making a financial , maintenance , or regulatory audit Each Recipient and their duly authorized representatives shall have access to a Provider’s books , documents , notes , reports , papers , and records which are directly pertinent to this Agreement for the purposes of reviewing the accuracy of a cost bill or making a financial , maintenance , or regulatory audit Such records shall be maintained and made accessible for at least three 3 years or longer where required by law ARTICLE IX DISPUTES Any claim arising out of or relating to this agreement shall be subject to mediation as a condition precedent to the institution of legal or equitable proceedings by any Member The parties shall share the mediator’s fee and any filing fees equally Mediation shall be held in the County of the Providing Member if a place has not been mutually agreed upon Agreements reached in mediation shall be enforceable as settlement agreements in any court of competent jurisdiction Claims not resolved by mediation shall be decided by a court of competent jurisdiction unless the parties mutually agree otherwise ARTICLE X LIABILITY Each Member shall be responsible for any and all claims , demand , suits , actions , damages and causes of action related to or arising out of or in any way connected with its own actions , and the actions of its personnel , in providing mutual aid and assistance rendered or performed pursuant to the terms and conditions of this Agreement ARTICLE XI INDEMNIFICATION To the extent permitted by applicable law , in the event of a liability , claim , demand , action , or proceeding of whatever kind or nature arises out of a specified Period of Assistance , the Members who receive and provide assistance during said Period of Assistance shall indemnify and hold harmless those other Members , NCWaterWARN Committee and Sponsor Agencies which had no involvement with the transaction or occurrence that is the subject of the aforementioned claim , action , demand , or other proceeding of whatever kind or nature is limited to execution of this Agreement ARTICLE XII WORKERS ’ COMPENSATION CLAIMS Recipient shall not be responsible for reimbursing any amounts paid or due as benefits to Provider’s employees under the terms of the North Carolina Workers ’ Compensation Act , Chapter 97 of the General Statues , due to personal injury or death occurring during the period of time such employees are engaged in the rendering of aid and assistance under this Agreement It is mutually understood that Recipient and Provider shall be responsible for payment of such workers ’ compensation benefits only to their own respective employees Further , it is mutually understood that Provider will be entirely responsible for the payment of workers ’ compensation benefits to its own respective employees pursuant to GS 97 - 51 ARTICLE XIII NOTICE A Member who becomes aware of a claim or suit that in any way , directly or indirectly , contingently or otherwise , affects or might affect other Members of this Agreement shall provide prompt and timely notice to the Members who may be affected by the suit or claim Each Member reserves the right to participate in the defense of such claims or suits as necessary to protect its own interests ARTICLE XIV CONFIDENTIAL INFORMATION Pursuant to NCGS 132 - 17 , and to the extent permitted by applicable law , any Member shall maintain in the strictest confidence and shall take all reasonable steps necessary to prevent the disclosure of any confidential information shared between Members under this Agreement If any Member , third party , or other entity requests or demands , by subpoena or otherwise , that a Member disclose any confidential information disclosed under this Agreement , the Member shall immediately notify the owner of the confidential information and shall take all reasonable steps necessary to prevent the disclosure of any confidential information ARTICLE XV EFFECTIVE DATE This Agreement shall be effective after both the Water and or Wastewater Utility’s authorized representative executes the Agreement and presents proof of dual membership with North Carolina Rural Water Association NCRWA An executed copy will be provided to the NCWaterWARN Committee Chair as soon as possible Page5328 April 6 , 2020 – 10 00 am Continued ARTICLE XVI WITHDRAWAL A Member may withdraw from this Agreement by providing written notice of its intent to withdraw to NCWaterWARN Committee Chair Withdrawal takes effect sixty 60 days after the NCWaterWARN Committee Chair receives notice Membership may be suspended or revoked by the NCWaterWARN Committee for failure to comply with the Articles of this Agreement ARTICLE XVII MODIFICATION Modifications to this Agreement may be made to incorporate programmatic operational changes to support the Agreement Modifications require a two - thirds majority vote of Members The NCWaterWARN Committee Chair must provide written notice to all Members of proposed modifications to this Agreement sixty 60 days in advance of the vote The NCWaterWARN Committee Chair must provide written notice to all members of approved modifications to this Agreement Approved modifications take effect sixty 60 days after the date upon which notice of the approved modifications are sent to the Members No provision of this Agreement may be modified , altered , or rescinded by individual parties to the Agreement ARTICLE XVIII SEVERABILITY The Members agree that if any term or provision of this Agreement is declared by a court of competent jurisdiction to be illegal or in conflict with any law , the validity of the remaining terms and provisions shall not be affected , and the rights and obligations of the parties shall be construed and enforced as if the Agreement did not contain the particular term or provision held to be invalid ARTICLE XIX PRIOR AGREEMENTS This Agreement supersedes all prior Agreements between Members to the extent that such prior Agreements are inconsistent with this Agreement ARTICLE XX MULTIPLE AGREEMENTS When multiple mutual aid and assistance agreements exist between two Members , if inconsistencies exist between the agreements , the conditions of this Agreement take precedence except by mutual written acceptance of an alternate agreement of both Members for that specific event ARTICLE XXI PROHIBITION ON THIRD PARTIES AND ASSIGNMENT OF RIGHTS DUTIES This Agreement is for the sole benefit of the Members and no person or entity must have any rights under this Agreement as a third - party beneficiary Assignments of benefits and delegations of duties created by this Agreement are prohibited and must be without effect ARTICLE XXII INTRASTATE AND INTERSTATE MUTUAL AID AND ASSISTANCE PROGRAMS To the extent practicable , Members of this Agreement shall participate in Mutual Aid and Assistance activities conducted under the North Carolina Statewide Mutual Aid and Assistance Agreement and the Interstate Emergency Management Assistance Compact EMAC Members may voluntarily agree to participate in an interstate Mutual Aid and Assistance Program for water and wastewater utilities through this Agreement if such a Program were established Now , therefore , in consideration of the covenants and obligations set forth in this Agreement , the Water and Wastewater Utility listed here manifests its intent to be a Member of the Intrastate Mutual Aid and Assistance Program for Water and Wastewater Utilities by executing this Agreement on this day of year of 9 Public Utilities – Selma Equalization & Wastewater Pump Station Flood Resiliency Improvements Bid Award Utilities Director Chandra Farmer , PE , reported the County received bids on March 3 , 2020 for the Selma Equalization and Wastewater Pump Station Facilities Flood Resiliency Improvements project She stated this project includes 4,088 LF of 16 ” force main , the relocation of the electrical building and the installation of concrete risers in the pump and equipment vaults at the existing facility Ms Farmer reported six bids were received with the lowest responsive bid submitted by Moffat Pipe , Inc of Wake Forest , NC in the amount of 1,289,15000 Following is the summary tabulation of bids Page6329 April 6 , 2020 – 10 00 am Continued Ms Farmer stated Moffat Pipe , Inc is properly licensed and experienced in the type of construction involved and appears to have the financial , labor and equipment resources required to complete the construction within the stipulated contract completion time Ms Farmer also reported that although the modification is not eligible for CDBG - I funding , the County would like to add a third pump to the station , in order to increase the station pumping capacity She presented the following previously approved and proposed project budget Original Proposed Technical Services Eng Surveying Permitting 182,00000 188,00000 Easements 000 10,50000 Construction Moffat Contract 775,00000 1,289,15000 Add Third Pump 000 60,00000 Contingency 78,00000 64,85000 Grant Administration 25,00000 20,00000 Total Project Cost 1,060,00000 1,632,50000 Funding for the proposed project is as follows Community Development Block Grant – Infrastructure 1,060,00000 1,060,00000 Fund 68 Appropriation 000 572,50000 Total Project Funds 1,060,00000 1,632,50000 Ms Farmer stated McGill Associates , PA , the consulting engineer , has reviewed the bids and recommends award to Moffat Pipe , Inc Ms Farmer stated staff recommends award of the Selma Equalization and Wastewater Pump Station Facilities Flood Resiliency Improvements Project to Moffat Pipe , Inc in the amount of 1,289,15000 contingent upon approval by the funding agency NC DEQ DWI She further stated staff recommends approval of the revised project budget and the amended capital project ordinance and adoption of the resolution for tentative award Upon a motion by Commissioner Tony Braswell , seconded by Commissioner Chad M Stewart , and carried unanimously , the Board took the following actions ? Awarded the Selma Equalization and Wastewater Pump Station Facilities Flood Resilience Improvements Project to Moffat Pipe , Inc in the amount of 1,289,15000 , contingent upon approval by the funding agency NC DEQ DWI ; ? Approved the revised project budget as presented by staff and adopted the amended capital project ordinance as follows CAPITAL PROJECT ORDINANCE FOR THE SELMA EQUALIZATION AND WASTEWATER PUMP STATION FACILITIES FLOOD RESILIENCY IMPROVEMENTS PROJECT BE IT RESOLVED by the Board of Commissioners the “ Board ” of the County of Johnston , North Carolina the “ County ” , that pursuant to Section 132 of Chapter 159 of the General Statutes of North Carolina , the following capital project ordinance is hereby adopted Page7330 April 6 , 2020 – 10 00 am Continued Section 1 The project authorized is the Selma Equalization and Wastewater Pump Station Facilities Flood Resiliency Improvements Project , which includes approximately 4,088 linear feet of 16 - inch force main , relocation of the electrical building and installation of concrete risers in the pump and equipment vaults at the existing facility the “ Project ” The Project is to be financed by a Community Development Block Grant - Infrastructure “ CDBG - I ” and an appropriation from the County Sewer Fund “ Fund 68 ” Section 2 The officers of the County are hereby directed to proceed with the capital Project within the terms of the CDBG - I grant and the budget contained herein Section 3 The following amounts are appropriated for the Project Technical Services 188,000 Easements 10,500 Construction 1,349,150 Contingency 64,850 Grant Administration 20,000 Total 1,632,500 Section 4 The following revenues are anticipated to be available to complete this Project CDBG - I 1,060,000 Transfer from Fund 68 572,500 Total 1,632,500 Section 5 The Director of Finance is hereby directed to maintain within the Capital Project Fund sufficient specific detailed accounting records to satisfy the requirements of the North Carolina Department of Environmental Quality and the terms of the CDBG - I grant shall be met Section 6 Funds may be advanced from Fund 68 for the purpose of making payments as due Reimbursement requests should be made to the North Carolina Department of Environmental Quality in an orderly and timely manner Section 7 The Director of Finance is hereby directed to report annually on the financial status of each Project element in Section 3 and the total revenue received Section 8 Copies of this capital project ordinance shall be furnished to the Clerk to the Board of Commissioners , the Budget Officer and the Director of Finance for direction in carrying out this Project Amended this 6th day of April , 2020 ? Adopted the following resolution for tentative award RESOLUTION OF TENTATIVE AWARD WHEREAS , Johnston County , North Carolina has received bids , pursuant to duly advertisement notice therefore , for construction of the Selma Equalization and Wastewater Pump Station Facilities Flood Resiliency Improvement project CDBG - I Project # 17 - I - 2965 , and WHEREAS , the McGill Associates , PA Consulting Engineers have reviewed the bids ; and WHEREAS , Moffat Pipe , Inc was the lowest bidder for the Selma Equalization and Wastewater Pump Station Facilities Flood Resiliency Improvements , in the total bid amount of 1,289,15000 , and WHEREAS , the Consulting Engineers recommend TENTATIVE AWARD to the lowest bidder NOW , THEREFORE , BE IT RESOLVED by the Johnston County Board of Commissioners that TENTATIVE AWARD is made to the lowest bidder in the Total Bid Amount of 1,289,15000 Name of Contractor Amount 1 Moffat Pipe , Inc 1,289,15000 BE IT FURTHER RESOLVED that such TENTATIVE AWARD be contingent upon the approval of the North Carolina Department of Environmental Quality th This RESOLUTION was unanimously adopted on the 6 day of April , 2020 10 Public Utilities – 210 Wastewater Treatment Facility Systems Integration Utilities Director Chandra Farmer , PE , stated the County received proposals on March 5 , 2020 for systems integration information technology goods and services for the 210 Wastewater Treatment Facility WWTF project She reported the system integrator will provide all process instrumentation and controls specified as part of the project , including , but not limited to ? Fiber optic cable network as an in - plant Ethernet network backbone for the process control system ? Equipment for control room and SCADA server room ? Programmable Logic Controls supply and programming for all plant processes ? SCADA hardware and software including all necessary programming and screen design ? Incorporate all