January 6, 2020 - 10:00 AM - County Board of Commissioners Meeting Minutes

10 177 Meeting of the Johnston County Board of Commissioners January 6 , 2020 10 00 am The Johnston County Board of Commissioners met in regular session Monday , January 6 , 2020 at 10 00 am in the Commissioners Meeting Room , Johnston County Courthouse Annex , Smithfield , North Carolina The following members were present Present Chairman Ted G Godwin , Vice Chairman Chad M Stewart , Jeffrey P Carver , Larry Wood , Tony Braswell , Patrick E Harris , and RS “ Butch ” Lawter , Jr Absent None Also Present County Manager Rick J Hester , Clerk to the Board Paula G Woodard , Finance Officer and Assistant County Manager J Chad McLamb , County Attorney Jennifer J Slusser , and Paralegal Deputy Clerk to the Board Dana Cuddington Chairman Ted G Godwin called the meeting to order at 10 00 am Commissioner Butch Lawter opened the meeting with a prayer A Moment of Silence was held to honor the memory of Johnstonian News Reporter Steve Reed who passed away recently American Legion Post 518 Clayton and Members of the Johnston County Veterans Services Advisory Board led those in attendance in the Pledge of Allegiance to the American Flag 1 Approval Discussion of Agenda Upon a motion by Commissioner Chad M Stewart , seconded by Commissioner Larry Wood , and carried by unanimous vote , the Board approved the agenda as presented 2 Consent Agenda Items Upon a motion by Commissioner Jeffrey P Carver , seconded by Commissioner Patrick E Harris , and carried by unanimous vote , the Board approved the consent agenda items as follows A Approval of Minutes – December 2 , 2019 10 00 am and 6 00 pm B Department of Transportation – Additions to System The Board concurred with the Department of Transportation’s recommendation to add the following roads to the State Maintained System Edgewood Lane , Fieldsview Drive , and Waterpine Drive – Sherrill Place – Cleveland Township Tuscan Ridge Way SR 2833 ext , E Copenhaven Drive , W Copenhaven Drive , N Stonehaven Way , and Rothes Court – The Vineyards at Tuscany – Phase 1A – Wilders Township C Town of Benson – Appointment to Benson Planning Board Per the Town of Benson’s request , the Board appointed the following individual to the Benson Planning Board representing the ETJ area of the Town Cody Peedin , 10713 US Hwy 301 S , Benson term expiring 12 31 2020 D Tax Releases and Refunds – 11 16 2019 – 12 15 2019 Real Personal Property Releases TRANS DATE TIME USER YR BILL # ACCT # TAXPAYER NAME AMOUNT 11 18 2019 10 50 46 AM cfutch 2019 - 38029 2000187515 GRASBERGER , CHRISTINE 96003 11 19 2019 4 23 46 PM ALassiter 2019 - 109008 2000204243 COMBAT TRUCKING LLC 34188 11 26 2019 9 34 09 AM cfutch 2019 - 33583 2000064202 FLOWERS , REBECCA D 93339 12 3 2019 2 28 58 PM dwoodward2 2019 - 15335 2000130558 BYRD , DONALD EUGENE 1,20391Page178 January 6 , 2020 – 10 00 am Continued 12 4 2019 7 46 15 AM dwoodward2 2019 - 38252 2000146285 GREEN , JANIE 28336 12 5 2019 4 38 55 PM dwoodward2 2019 - 79926 2000205877 RAGSDALE , WILLIAM S III 80400 12 5 2019 4 40 12 PM dwoodward2 2019 - 79924 2000205877 RAGSDALE , WILLIAM S III 80400 12 6 2019 1 49 14 PM ALassiter 2019 - 70109 2000113020 NAUTICA RETAIL USA INC 1,15668 12 10 2019 12 05 38 PM cfutch 2019 - 205478 2000223773 GRANTHAM , ANGELA MCLAMB 29191 12 10 2019 3 46 57 PM ALassiter 2019 - 85423 2000196636 SANDHU USA INC 52712 12 11 2019 1 42 23 PM ALassiter 2019 - 112149 2000158870 HUMBARGER , NICHOLAS 29391 ANTHONY 12 11 2019 2 54 11 PM cfutch 2019 - 205478 2000223773 GRANTHAM , ANGELA MCLAMB - 29191 Real Personal Property Refunds TRANS DATE TIME USER YR BILL # ACCT # TAXPAYER NAME AMOUNT 11 18 2019 9 10 25 AM jmorrow 2019 - 83195 2000069704 ROBERTS , SHARON H 1,23131 11 18 2019 11 40 58 AM jmorrow 2019 - 54154 2000206737 KING , LARKIN R 2,15931 11 18 2019 3 49 50 PM SECU 2019 - 10067 2000208435 BIDWELL , TEDDY D III 50803 11 18 2019 3 49 50 PM SECU 2019 - 39332 2000047881 GRICE , BOBBY STEVE JR 10000 11 18 2019 3 49 50 PM SECU 2019 - 39706 2000062885 HALES , HERBERT L II 55568 11 18 2019 3 49 50 PM SECU 2019 - 43585 2000177312 HIGGINS , ROGER SHANE 1,26120 11 18 2019 3 49 50 PM SECU 2019 - 58638 2000046763 LEE , PERRIN S 40000 11 18 2019 3 49 50 PM SECU 2019 - 66242 2000166818 MILIAN , MODESTO III 38700 11 18 2019 3 49 50 PM SECU 2019 - 67484 2000208005 MOORE , ABIGAIL ELIZABETH 1,58603 11 18 2019 3 49 50 PM SECU 2019 - 70479 2000206099 NIETO , KERSTI DIANE 57328 11 18 2019 3 49 50 PM SECU 2019 - 71848 2000194867 ONEAL , DONNA 31400 11 18 2019 3 49 50 PM SECU 2019 - 37686 2000214264 POPE , JASON 2,01544 11 18 2019 3 49 50 PM SECU 2019 - 78374 2000179791 PRETZSCH , BRENT ANDREW 52346 11 18 2019 3 49 50 PM SECU 2019 - 90469 2000123211 SP PROPERTIES OF NC LLC 1,15118 11 18 2019 3 49 50 PM SECU 2019 - 102766 2000110884 WEST , PATRICIA D 1,24912 11 18 2019 4 12 52 PM LGFCU 2019 - 82793 2000172213 RMS INVESTMENTS INC 3,45505 11 19 2019 11 39 49 AM ajsoutherland 2019 - 20385 2000098080 CHAPPELL , MICHAEL 24124 ANTONIO 11 20 2019 1 14 09 PM tcronan 2019 - 96762 2000094928 THORNTON , BARRY M SR 24860 11 20 2019 2 02 16 PM LOCKBOX 2019 - 83968 2000179173 ROSE , CHRISTOPHER ALAN 23000 11 21 2019 7 57 48 AM ONLINE 2019 - 44341 2000166199 HOGAN , TANYA L 1,51062 11 21 2019 7 57 48 AM ONLINE 2019 - 60575 2000059736 LUZ , JEFFREY L 1,82444 11 21 2019 7 57 48 AM ONLINE 2019 - 69602 2000060709 MYERS , TODD B 1,42648 11 21 2019 7 57 48 AM ONLINE 2019 - 112534 2000210909 RHA HEALTH SERVICES 18118 11 21 2019 7 57 48 AM ONLINE 2019 - 112535 2000210909 RHA HEALTH SERVICES 18325 11 21 2019 7 57 48 AM ONLINE 2019 - 112536 2000210909 RHA HEALTH SERVICES 32730 11 21 2019 7 57 48 AM ONLINE 2019 - 112537 2000210909 RHA HEALTH SERVICES 13163 11 21 2019 2 35 36 PM ajsoutherland 2019 - 90467 2000123211 SP PROPERTIES OF NC LLC 1,15118 11 21 2019 2 46 11 PM ajsoutherland 2019 - 205523 2000179437 TH CLAYTON DEVELOPMENT 1,66026 COMPANY LLC 11 22 2019 2 20 32 PM LOCKBOX 2019 - 66028 2000200346 MICHAEL LYNN MARVEL 2,70841 REVOCABLE TRUST 11 22 2019 3 16 00 PM ajsoutherland 2019 - 66331 2000154724 MILLARD , ROBERT G 20051 11 22 2019 3 58 48 PM ajsoutherland 2019 - 57025 2000201072 LEASE , JACOB 24438 11 22 2019 4 01 58 PM ajsoutherland 2019 - 39332 2000047881 GRICE , BOBBY STEVE JR 10000 11 26 2019 1 31 17 PM LOCKBOX 2019 - 60765 2000138336 M & F LLC 8,76683 11 26 2019 1 31 17 PM LOCKBOX 2019 - 71014 2000114513 NORTH TECH 120 LLC 3,58536 11 26 2019 1 31 17 PM LOCKBOX 2019 - 112407 2000212655 SMITH , NANCY M 1,84441 11 29 2019 7 52 10 AM LOCKBOX 2019 - 72263 2000031881 ORSEGA , JOHN B 1,53896 12 2 2019 8 09 56 AM jmorrow 2019 - 71848 2000194867 ONEAL , DONNA 30036 12 2 2019 8 41 04 AM LOCKBOX 2019 - 49584 2000208734 JOHNSON , DEBORAH 13309 12 2 2019 12 48 51 PM jmorrow 2019 - 56721 2000150882 LAURENTI , EUGENE E 99419Page179 January 6 , 2020 – 10 00 am Continued 12 3 2019 1 58 42 PM LOCKBOX 2019 - 59905 2000150715 LOFTON , EDNA E 78309 12 3 2019 1 58 42 PM LOCKBOX 2019 - 81571 2000117835 REYES , RODOLFO C 52676 12 4 2019 8 28 57 AM tcronan 2019 - 40163 2000021050 HAMILTON , WILLIAM R 57593 12 4 2019 8 33 50 AM tcronan 2019 - 33486 2000200349 FLORES - PRADO , URIEL 33230 12 4 2019 2 27 51 PM LOCKBOX 2019 - 65089 2000043766 MCLEOD , RICKY R 2,86762 12 6 2019 2 02 47 PM LOCKBOX 2018 - 64980 59093850 MCLAMB , JERRY 97328 12 9 2019 11 12 15 AM awestbrook 2019 - 90927 2000185523 STAFFORD PROPERTIES OF 26348 JOHNSTON CO LLC 12 9 2019 11 46 51 AM gcallahan 2019 - 72098 2000197586 ORKA REALTY , LLP 50000 12 10 2019 9 36 15 AM cfutch 2019 - 105659 2000093462 WOOD , CHARLES WINSTON 99700 LIFE ESTATE 12 10 2019 10 18 07 AM cfutch 2019 - 94836 2000169657 TANNER , LOUISE I 9,90000 12 10 2019 12 05 59 PM cfutch 2019 - 205478 2000223773 GRANTHAM , ANGELA 29191 MCLAMB 12 10 2019 1 24 43 PM ajsoutherland 2019 - 37534 2000200875 GORDON ESTATES , INC 26400 12 10 2019 3 41 54 PM jevans 2019 - 4152 2000200018 ASHCROFT PARTNERS , LLC 36200 12 11 2019 11 26 50 AM tcronan 2019 - 94613 2000184411 SYKES , ERIC M 1,42033 12 11 2019 2 23 53 PM LOCKBOX 2019 - 26528 2000094479 DAYHUFF , RICHARD E 1,38195 12 11 2019 2 23 53 PM LOCKBOX 2019 - 30026 2000163903 EAST VILLAGE INVESTMENTS 77090 LLC 12 11 2019 3 31 57 PM awestbrook 2019 - 84872 2000019918 RYAN , MARK S 1,14696 12 12 2019 3 04 43 PM ajsoutherland 2019 - 96036 2000159890 THEODORE DAVID TRUST 26840 12 12 2019 3 07 39 PM LOCKBOX 2019 - 9315 2000059970 BARWICK , ROBERT EARL SR 1,72184 12 12 2019 3 07 39 PM LOCKBOX 2019 - 62957 2000189691 MATTHEWS , CARL WILLIAM 1,76325 JR 12 12 2019 3 07 39 PM LOCKBOX 2019 - 89658 2000210973 OLD BROGDEN FARMS , LLC 93803 12 12 2019 3 07 39 PM LOCKBOX 2019 - 89654 2000210973 OLD BROGDEN FARMS , LLC 72181 12 13 2019 2 18 59 PM LOCKBOX 2019 - 6134 2000206205 BARBEE , JOHNNY 1,13895 12 13 2019 2 18 59 PM LOCKBOX 2019 - 31061 2000157361 ELLIS , ARGIE H 1,47084 North Carolina Vehicle Tax System - Pending Refund Report – November 2019 100 + Payee Name Bill # Transaction Refund Total Change # Reason JOHNSON , 0045650731 116338804 Military 13767 MATHUE 1589 15356 December 18 , 2019 This is to certify that , as authorized by the Board of Commissioners on December 11 , 2000 , I have approved the following tax releases and refunds under 100 , as recommended by the County Tax Administrator , Jocelyn Andrews A complete record of this information is on file in the County Finance Office Totals from 11 15 19 to 12 15 19 Tax refunds - Personal Real Property 24883 Tax releases - Personal Real Property 31504 Recommended by Tax Administrator Jocelyn Andrews Approved by Finance Director J Chad McLamb 3 “ State of the County ” Address by Chairman Ted G Godwin Chairman Ted G Godwin presented the following “ State of the County ” address 2020 State of the County Address Johnston County , North Carolina Good morning – and welcome to Johnston County 2020 As we look at the State of the County , I would like to thank my fellow Board Members for the opportunity to serve as Chairman for another year I would also like to congratulate Vice Chairman Chad Stewart on his reappointment as Vice Chairman Our Board has wrestled with many issues over the past year , often with different opinions , but always working together towards resolutions that benefit the citizens of our County I believe our Board is comprised of strong , caring and conscientious individuals I am proud to serve with you Page180 January 6 , 2020 – 10 00 am Continued To recap a few of the many highlights of 2019 ? We had several economic development announcements in 2019 The projects along the I - 95 corridor are especially exciting , because those are areas that are often overlooked and in need of growth A new furniture distribution center in Four Oaks is quickly coming along and a long - range massive multi - use project in Selma promises to be a catalyst for new jobs for many years ahead I would remind everyone that any incentives the County has provided are at no risk to the County ? Every eight years , the County has had a state required property tax revaluation 2019 was a revaluation year and it was a huge project for our Tax Office We saw a substantial increase in most property values which resulted in a significant increase in the tax base The increase was a result of the revaluation and normal annual growth in the tax base The Board reduced the tax rate by 2 cents from 78 to 76 cents per 100 valuation We sincerely thank the citizens in our County for their patience during this two - year project and hope they found the process fair We commend our Tax Office for their hard work in completing this task The Board also voted to change the future timeline for the next revaluation from the current eight - year cycle to a six - year cycle When the 2025 - 2026 revaluation is complete , the plan is to move to a four - year cycle thereafter For a county growing like ours , we believe a shorter revaluation cycle may help with some of the “ sticker shock ” of improved property values ? Education funding has been a much talked about topic among our Board and many citizens Our budget allocated 679 million in supplemental operating expense to Johnston County Public Schools this year , along with an additional 1 million for capital outlay needs During the Fiscal Year 2019 - 2020 budget adoption , this amount was considered appropriate by our Board but was significantly less than the Board of Education’s request The Board of Education recently requested a revised budget allocation Currently , both Boards are looking for the best solution We support our school system , but at the same time , we have a responsibility to the taxpayers With that said , our Boards have enjoyed a good working relationship and we will continue to work together through this process ? Since 1999 , some 20 years , the Board of Commissioners have committed 564 million to Johnston County Public Schools and Johnston Community College for capital needs Most of the capital needs funding had the approval of the voters in our County as we have held many bond referendums Please note the 564 million is over and above the “ local supplemental operating expense funding ” each year that the Board of Commissioners appropriates ? Support for public safety is high on our list of priorities This includes the Sheriff’s Office , Emergency Services and EMS , 911 - Communications and our local Fire Departments Not only do they serve the citizens in our County , but the thousands of people traveling through our County every day And speaking of safety , in 2019 , the Board agreed to provide matching funds for state grants to provide School Resource Officers in the middle schools We thank Sheriff Steve Bizzell and his team for working hard on that partnership with the school system I would also like to mention that planning for the new detention center on Hwy 70 East is moving along with an anticipated completion in early 2022 ? Our County is undergoing many changes with regards to transportation and many improvement projects are scheduled in the next few years Some of those include the widening of NC Hwy 42 near Clayton , multiple upgrades at primary rural intersections , and the future Interstate 42 along the US 70 corridor We thank the North Carolina Department of Transportation for their partnership and commitment to Johnston County The County has also agreed to participate in the Triangle Region Commuter Rail Study The Board will be receiving an update on that project at a future Board of Commissioners meeting and we hope all interested parties will attend once that date is announced ? Several of our County agencies have recently been cited by federal and or state organizations for outstanding achievements during 2019 A couple of the recent ones was for Emergency Medical Services as well as our County Finance Department In addition , our annual clean financial audits give us all confidence in our fiscal health and transparency We thank all of our staff in every department for the outstanding job they do serving the citizens of our County ? We are in the process of updating our seven - year capital improvements plan We have many space needs countywide as well as the court system and our educational partners We know there will be tweaks along the way , but we are planning for the future and will continue to do what we can afford PagePage pageNumber5181 January 6 , 2020 – 10 00 am Continued ? We are excited to have hired our first ever Parks , Greenways and Open Space Coordinator Adrian O’Neal is already doing a great job coordinating with our many municipal and rural athletic recreation associations as well as coordinating the Mountains to the Sea project His expertise and network in our State will bring many benefits to our County ? In 2019 , the County worked with Grifols and the Town of Clayton to expand the Research & Training Zone RTZ to include property just west of Grifols That area continues to be a “ gem ” in our County The County , the Town of Clayton and our pharmaceutical partners work well together and will continue to do so to make sure necessary infrastructure is in place In addition , the County will be constructing a new wastewater treatment facility that is scheduled to open in the next 3 - 5 years In reviewing 2019 in Johnston County , one could say it has been a great year We continue to have low unemployment , continued job growth , strong bond ratings and sound financial health It has been a standard practice in our annual State of the County address to highlight the positive things While that is important to do , I also want to talk frankly about some of our challenges we need to deal with sooner rather than later People who work in surrounding counties want to live in Johnston County We have tried to take a balanced approach to managing residential growth In our message last year , we cited frustrations and difficulties experienced by many of our residents with things like traffic congestion Last year , I said that “ addressing these concerns and finding a balanced solution s must be one of the highest priorities of this Board ” We had many issues to deal with but we have not adequately dealt with that particular one That is not to say it hasn’t been on the forefront of our minds Collectively and individually , we have had many discussions with our Planning Department as well as stakeholders in the County And , to us EVERYONE is a stakeholder Our Planning Department has developed some proposed ordinance revisions that would reduce density in rural areas and hopefully drive the higher density growth to our municipalities We recently held a public meeting at the Agricultural Center and have another session scheduled at the West Johnston High School on Thursday , January 23 from 6 - 8 pm The purpose of the meeting is to share information and receive feedback from all interested parties We highly encourage all interested citizens to attend the meeting on January 23 Many business people would say “ if you are not growing , you are dying ” However , we have seen the pressures of rapid growth on our transportation system , our water and wastewater system , and infrastructure in general Many who live in these high - growth areas have said they are experiencing a deterioration in their quality of life With that said , we also know that commercial investment follows rooftops so it is indeed a balancing act I am confident our Board will strike the appropriate balance in 2020 We have a lot to be proud of in Johnston County With all of our challenges , we are still the envy of many counties in North Carolina And , the greatest thing about our County is the people who live here We are all hard - working , friendly , and support each other We have significant issues for which we need solutions , and I look forward to an exciting 2020 Thank you , Ted G Godwin , Chairman January 6 , 2020 4 Public Comments None 5 West Johnston Fire Department – Request for Tax Exempt Loan Status Chairman Ted G Godwin accepted a request from Commissioner Jeffrey P Carver to recuse himself from this item Finance Director and Assistant County Manager Chad McLamb stated the West Johnston Fire Department is requesting the Board to adopt a resolution approving tax exempt loan status so they can borrow up to 400,00000 from First Citizens Bank & Trust Company for the purchase of a 2020 KME Fire Truck at an interest rate of 298 with a five year term Mr McLamb reported three financing proposals were received andPagePage pageNumber6182 January 6 , 2020 – 10 00 am Continued he has reviewed the proposals Mr McLamb noted he recommends financing through United Community Bank because they offered a lower interest rate of 295 ; however , the Fire Department would like to secure financing through First Citizens Bank West Johnston Fire Department Treasurer Jimmy Wilkins stated they would prefer to finance through First Citizens Bank due to their longstanding banking relationship since 1963 Motion and Second Commissioner Chad M Stewart moved the Board adopt the resolution approving tax exempt financing for the purchase of a 2020 KME Fire Truck by West Johnston Fire Department through First Citizens Bank at an interest rate of 298 with a five year term in an amount up to 400,000 Commissioner Larry Wood seconded the motion Further Discussion Commissioner Butch Lawter stated he can understand the banking relationship , but he questioned where the line is drawn when considering the financing proposals since there was a lower rate offered Commissioner Chad M Stewart stated he understands Commissioner Lawter’s concern , but given the minimal difference in the proposals and the fact that banking relationships do matter , he can support the request Commissioner Stewart stated he feels such instances can be reviewed on a case by case Vote The motion carried by the following vote Ayes Commissioners Ted G Godwin , Chad M Stewart , Larry Wood , Tony Braswell , and Patrick E Harris Nays Commissioner Butch Lawter Not Voting Commissioner Jeffrey P Carver abstained NOW , THEREFORE , BE IT HEREBY RESOLVED , that the Board of Commissioners of Johnston County , North Carolina , does hereby approve a tax - exempt loan to the West Johnston Fire Department , Incorporated the “ FD ” , from First Citizens Bank & Trust Company in an amount up to 400,00000 for the purchase of a 2020 KME Fire Truck RESOLVED , FURTHER , that the approval of the loan to the FD set forth above is given solely for purposes of the public approval requirements for tax - exempt financing applicable to the FD because of Section 150 e 3 and Section 147 f of the Internal Revenue Code of 1986 , as amended , and such approval does not obligate the County or its Board of Commissioners in any way regarding repayment of the debt Recognition of Jimmy Wilkins Commissioner Patrick E Harris took a moment to recognize West Johnston Fire Department Treasurer Jimmy Wilkins noting that Mr Wilkins has served the fire service in Johnston County for 48 years with all of that time as a volunteer Commissioner Harris commended Mr Wilkins stating the Board appreciates all he has done for Johnston County 6 Public Utilities – 210 Wastewater Treatment Facility – Approval for Sole Source Purchasing Utilities Director Chandra Farmer , PE , reported the 210 Wastewater Treatment Facility 40 MGD WWTF to be located on County Home Road is at the 90 design stage She explained the project engineer Hazen & Sawyer recommends sole sourcing several components of the proposed project , as follows PagePage pageNumber7183 January 6 , 2020 – 10 00 am Continued Item Manufacturer Reasoning Eutek HeadCell Only qualified manufacturer vendor of Grit Removal Equipment Hydro International this type of equipment Only qualified manufacturer vendor of Hyperbolic Mixers Invent this type of equipment Maintain standardization , compatibility Chemical Metering Pumps Blue - White Industries , Ltd and consistency for operation and maintenance Only known chemical sump pump in Chemical Sump Pumps BJM Pumps the market Cost - effective compared to other industrial automation software from SCADA Software Ignition other companies in developing an updated interconnected County - wide SCADA system Ms Farmer stated the Department of Utilities would also like to sole source a CAT generator for the project She noted the existing wastewater treatment plant currently has three CAT generators on - site and an additional CAT generator will allow the County to maintain standardization , compatibility and consistency for operation and maintenance Ms Farmer offered to answer any questions Upon a motion by Commissioner Tony Braswell , seconded by Commissioner Butch Lawter , and carried unanimously , the Board approved sole source purchasing as follows , including the CAT generator , for the 210 Wastewater Treatment Facility Item Manufacturer Eutek HeadCell Grit Removal Equipment Hydro International Hyperbolic Mixers Invent Chemical Metering Pumps Blue - White Industries , Ltd Chemical Sump Pumps BJM Pumps SCADA Software Ignition 7 Public Utilities – Archer Lodge Water District – 500,000 Gallon Elevated Storage Tank Project Budget Upon a motion by Commissioner Larry Wood , seconded by Commissioner Patrick E Harris , and carried by unanimous vote , the Board recessed regular session to sit as the Archer Lodge Water District Board Sitting as the Archer Lodge Water District Board Utilities Director Chandra Farmer , PE , reported the Archer Lodge Water District has received a Notice of Intent to Fund from NCDEQ Division of Water Infrastructure DWI for the proposed 500,000 Gallon Elevated Storage Tank project Ms Farmer stated the proposed project is identified in the County’s Capital Improvements Plan CIP She presented the following proposed project budget Technical Services Engineering Surveying Permitting 120,00000 Easement Preparation and Acquisition 30,00000 Construction 1,410,00000 Contingency 141,00000 Loan Closing 34,02000 Total Project Cost 1,735,02000 Funding for the proposed project is as follows SWIA - State Reserve Project Loan max interest rate of 182 , 20 yr 1,701,00000 Fund 69 Appropriations 34,02000 Total Project Funds 1,735,02000PagePage pageNumber8184 January 6 , 2020 – 10 00 am Continued Ms Farmer reported the Archer Lodge Water District has not received the formal loan offer from NCDEQ DWI She noted once the project is approved by the Local Government Commission the County would expect to receive the formal loan offer Ms Farmer stated engineering expenses have been identified by DWI as eligible for reimbursement as part of the proposed loan ; however , if by unforeseen circumstances , the loan offer is not received or approved , funds would be appropriated from Fund 69 for any design services completed Ms Farmer requested the Board’s approval of the proposed project budget in order to proceed with the project design Commissioner Butch Lawter moved the Board approve the proposed project budget as presented by staff and adopt the following capital project ordinance for the Archer Lodge Water District 500,000 Gallon Elevated Storage Tank Project , seconded by Commissioner Tony Braswell , and carried unanimously CAPITAL PROJECT ORDINANCE FOR THE ARCHER LODGE WATER DISTRICT 500,000 GALLON ELEVATED STORAGE TANK PROJECT BE IT RESOLVED by the Board of Commissioners the “ Board ” of the County of Johnston , North Carolina the “ County ” , sitting as the governing body of the Archer Lodge Water District the “ District ” , that pursuant to Section 132 of Chapter 159 of the General Statutes of North Carolina , the following capital project ordinance is hereby adopted Section 1 The project authorized is the Archer Lodge Water District 500,000 Gallon Elevated Storage Tank Project the “ Project ” The Project is to be financed by a State Reserve Project Loan and an appropriation from the Water District Operating Fund “ Fund 69 ” Section 2 The officers of the District are hereby directed to proceed with the capital Project within the terms of the State Reserve Project Loan offer and the budget contained herein Section 3 The following amounts are appropriated for the Project Technical Services 120,000 Easement Preparation and Acquisition 30,000 Construction 1,410,000 Contingency 141,000 Loan Closing 34,020 Total 1,735,020 Section 4 The following revenues are anticipated to be available to complete this Project State Reserve Project Loan 1,701,000 Fund 69 Appropriation 34,020 Total 1,735,020 Section 5 The Director of Finance is hereby directed to maintain within the Capital Project Fund sufficient specific detailed accounting records to satisfy the requirements of the North Carolina Department of Environmental Quality and the terms of the State Reserve Project Loan shall be met Section 6 Funds may be advanced from Fund 69 for the purpose of making payments as due Reimbursement requests should be made to the North Carolina Department of Environmental Quality in an orderly and timely manner Section 7 The Director of Finance is hereby directed to report annually on the financial status of each Project element in Section 3 and the total revenue received Section 8 Copies of this capital project ordinance shall be furnished to the Clerk to the Board of Commissioners , the Budget Officer and the Director of Finance for direction in carrying out this Project Adopted this 6th day of January , 2020 Upon a motion by Commissioner Larry Wood , seconded by Commissioner Patrick E Harris , and carried by unanimous vote , the Board adjourned as the Archer Lodge Water District Board , and regular session was resumed 8 Budget Revisions At the request of Finance Director and Assistant County Manager Chad McLamb , Commissioner Jeffrey P Carver moved the Board approve the following budget revisions , seconded by Commissioner Chad M Stewart , and carried by unanimous vote Finance Public Utilities REQUESTED CHANGE FUND BUDGET CODE LINE ITEM CLASSIFICATION EXPENDITURE INCREASE DECREASE 83 85470406 Technical Services 155,00000PagePage pageNumber9185 January 6 , 2020 – 10 00 am Continued TOTAL NET EXPENDITURES 155,00000 REQUESTED CHANGE FUND BUDGET CODE LINE ITEM CLASSIFICATION REVENUE INCREASE DECREASE 83 854736270 Transfer from SDF Reserve Fund for Capital 155,00000 Project Costs TOTAL NET REVENUE 155,00000 Health REQUESTED CHANGE FUND BUDGET CODE LINE ITEM CLASSIFICATION EXPENDITURE INCREASE DECREASE 10 59454618 Diaper Grant 2,00000 TOTAL NET EXPENDITURES 2,00000 REQUESTED CHANGE FUND BUDGET CODE LINE ITEM CLASSIFICATION REVENUE INCREASE DECREASE 10 594534201 Diaper Grant Revenue 2,00000 TOTAL NET REVENUE 2,00000 Sheriff REQUESTED CHANGE FUND BUDGET CODE LINE ITEM CLASSIFICATION EXPENDITURE INCREASE DECREASE 10 51001700 Vehicles 9,91414 10 51003100 Fuels 1160 10 51003350 Supplies – Special – Sheriff 20000 10 51004300 Special Services 31446 10 51007414 Capital Outlay 23281 TOTAL NET EXPENDITURES 10,67301 REQUESTED CHANGE FUND BUDGET CODE LINE ITEM CLASSIFICATION REVENUE INCREASE DECREASE 10 510032106 Controlled Substance Tax 23281 10 510032509 Insurance Recovery 7,05414 10 510033099 Miscellaneous Revenue 52606 10 510035104 Sheriff Fees 2,86000 TOTAL NET REVENUE 10,67301 9 Delinquent Tax Collection Report Tax Administrator Jocelyn Andrews reported on the collection of delinquent taxes for the month of November 2019 She presented the following information Enforced Collections November 2019 YTD 19 20 Wage Garnishments 0 101 Bank Attachments 0 56 Levies 0 0 Foreclosures Complaints Filed November 2019 0 Pending 15 Dollars Collected November 2019 79067 Sale Date January 29 , 2020 Levy Amount and Collections to Date 2019 Real and Personal Levy 2018 Real and Personal Levy As of November 30 , 2019 As of November 30 , 2018 142,424,45730 Levy 117,802,45024 Levy 78,915,34316 Payments 67,038,02629 PaymentsPage0186 January 6 , 2020 – 10 00 am Continued 63,509,11414 Balance 50,764,42395 Balance 5541 Collected 5691 Collected - 150 RMV – NCVTS Collections November 2019 November 2018 1,145,51074 1,063,34320 YTD 19 20 - 6,684,34048 YTD 18 19 - 6,136,78274 Ms Andrews stated today is the last day for timely collection of 2019 taxes and as of tomorrow , interest will be added to any amount not paid She thanked the citizens of Johnston County for paying their taxes on time Ms Andrews also noted that the tax listing forms were mailed last week for the 2020 tax year Ms Andrews commended her staff for their excellent work during this extremely busy time of year 10 Manager Reports and Comments A Recognition of Retiring Technology Services Director Dennis Cooper County Manager Rick Hester recognized Technology Services Director Dennis Cooper in the audience who will be retiring soon Mr Hester stated Mr Cooper has done a fantastic job for Johnston County and he will be missed The Board also thanked Mr Cooper for his service and excellent work in Johnston County B Letter for Delta Sigma Theta Sorority County Manager Rick Hester stated the Delta Sigma Theta Sorority Johnston County Alumnae Chapter is hosting the North Carolina Founders Day Celebration this year at the Raleigh Convention Center and have asked him to provide welcoming remarks Mr Hester stated if there were no objections , he would like to bring a letter of welcome signed by the Chairman on behalf of the Board , to the event There were no objections by the Board 11 Board Reports and Comments A Alliance Health Invitation Chairman Ted G Godwin stated the Commissioners have received an invitation to Alliance Health’s th February 6 Board Meeting which is being held in Johnston County He stated the meeting will be held at the Johnston County Health Department at 4 00 pm that day B Thank You Letter from the North Carolina Supreme Court Chairman Ted G Godwin read a letter received from North Carolina Supreme Court Chief Justice Cheri Beasley expressing her gratitude for Johnston County hosting the Supreme Court Justices during their recent th historical visit to Johnston County celebrating their 200 anniversary C Recognition of Retired Inspections Director Dean Barbour Commissioner Tony Braswell commented on the absence of former Inspections Director Dean Barbour since his retirement last month Commissioner Braswell expressed his appreciation for Mr Barbour’s work in Johnston County , noting he rarely missed a meeting D Duke Energy Representation Chairman Ted G Godwin recognized Duke Energy Representative Marty Clayton in the audience and thanked him for his attendance Mr Clayton asked the Commissioners to call on him for any assistance in the future Page1187 January 6 , 2020 – 10 00 am Continued 12 Closed Session – NCGS 14331811 a 3 – Attorney - Client Privilege to include Maggie Way LLC vs County of Johnston , 19 CVS 2869 Upon a motion by Commissioner Chad M Stewart , seconded by Commissioner Patrick E Harris , and carried by unanimous vote , the Board recessed regular session to sit in closed session for the purposes of consulting with an attorney employed by the Board in order to preserve the attorney - client privilege pursuant to North Carolina General Statute 143 - 31811 a 3 to include 19 CVS 2869 Maggie Way , LLC etal vs Johnston County No action was taken Commissioner Larry Wood moved the Board adjourn closed session and resume regular session Commissioner Chad M Stewart seconded the motion , which carried by unanimous vote There being no further business , Commissioner Chad M Stewart moved the Board adjourn Commissioner Larry Wood seconded the motion , which carried by unanimous vote The meeting adjourned at 11 30 am Ted G Godwin , Chairman Paula G Woodard , Clerk to the BoardPage