March 1, 2021 - 10:00 am - County Board of Commissioners Meeting Minutes

10 1 Meeting of the Johnston County Board of Commissioners March 1 , 2021 10 00 am The Johnston County Board of Commissioners met in regular session Monday , March 1 , 2021 at 10 00 am in the Old Superior Courtroom Courtroom No 4 at the Johnston County Courthouse , Smithfield , North Carolina The following members were present Present Chairman Chad M Stewart , Vice Chairman Larry Wood , Tony Braswell , Ted G Godwin , Patrick E Harris , RS “ Butch ” Lawter , Jr , and Fred J Smith , Jr Absent None Also Present County Manager Rick J Hester , Finance Officer and Deputy County Manager J Chad McLamb , Clerk to the Board Paula G Woodard , County Attorney Jennifer J Slusser , and Paralegal Deputy Clerk to the Board Dana Cuddington Chairman Chad M Stewart called the meeting to order at 10 00 am Commissioner Fred J Smith , Jr opened the meeting with a prayer Commissioner Larry Wood led everyone in the Pledge of Allegiance to the American Flag 1 Approval Discussion of Agenda Upon a motion by Commissioner Ted G Godwin , seconded by Commissioner Patrick E Harris , and carried by unanimous vote , the Board approved the agenda removing Item No 8 – Solid Waste Services Update to the Board 2 Consent Agenda Items Upon a motion by Commissioner Tony Braswell , seconded by Commissioner Patrick E Harris , and carried by unanimous vote , the Board approved the consent agenda items as follows A Approval of Minutes – February 1 , 2021 10 00 am and 6 00 pm ; February 15 , 2021 ; and February 18 , 2021 ; and Approval of Statement and decision denying the Rezoning Request for Case 20 - 37 – Owner Glenn Miller and Applicant Hawthorne Residential Acquisition LLC - Edward Harrington B Department of Transportation – Additions to System The Board concurred with the Department of Transportation’s recommendation to add the following roads to the State Maintained System Sequoia Drive SR 2824 ext , Reno Court , and Nevada Court – Sierra Heights – Phase Two – Wilson’s Mills Township C Town of Pine Level – Appointment to Pine Level Planning Board Per a request by the Town of Pine Level , the Board made the following appointment to the Pine Level Planning Board representing the ETJ area of the Town Leighanna Thompson Worley , 157 Janie Road , Selma term expiring October 31 , 2024 D Order to Advertise Tax Liens , adopted as follows Pursuant to NCGS § 105 - 369 a and b1 , the total amount of unpaid real estate taxes for 2020 is 4,812,77064 as of January 31 , 2021 To satisfy the requirement of NCGS § 105 - 369 b1 , notices of unpaid delinquent taxes were sent via US mail to the owners of record as of February 5 , 2021 At the request of Tax Administrator Jocelyn Andrews , the Board adopted the order to authorize the Tax Department to advertise the liens for the delinquent 2020 tax bills E Finance – Approval of Audit Contract for Year Ending June 30 , 2021 The Board approved the contract with Thompson , Price , Scott , Adams & Co to audit the financial records of Johnston County for year ending June 30 , 2021 Page2 March 1 , 2021 – 10 00 am Continued F Tax Releases & Refunds – 1 15 2021 – 2 15 2021 Real Personal Property Releases TRANS DATE TIME USER YR BILL # ACCT # TAXPAYER NAME AMOUNT 2 9 2021 11 55 01 AM dwoodward2 2020 - 200068 2000080892 KEEN , ILAMAE F 53999 2 9 2021 11 56 16 AM dwoodward2 2020 - 200067 2000080892 KEEN , ILAMAE F 51471 2 9 2021 11 57 15 AM dwoodward2 2020 - 200066 2000080892 KEEN , ILAMAE F 51471 2 9 2021 3 19 36 PM dwoodward2 2020 - 201051 2000148864 BARNES , GARY STANLEY 11361 2 9 2021 3 22 03 PM dwoodward2 2020 - 201052 2000148864 BARNES , GARY STANLEY 11361 2 9 2021 3 23 16 PM dwoodward2 2020 - 201053 2000148864 BARNES , GARY STANLEY 18883 2 9 2021 3 24 07 PM dwoodward2 2020 - 201054 2000148864 BARNES , GARY STANLEY 18883 2 10 2021 3 10 36 PM ALassiter 2020 - 200971 2000232685 MAXWELL , SCOTT 1,89420 2 10 2021 3 42 37 PM dwoodward2 2020 - 34901 2000210354 FUTCH , AMY HUFFMAN 1,29133 2 11 2021 9 11 11 AM cfutch 2019 - 34901 2000210354 FUTCH , AMY HUFFMAN 1,29133 2 11 2021 3 57 49 PM ALassiter 2020 - 115951 2000220710 PATINO PRODUCE LLC 25750 2 12 2021 2 46 06 PM ALassiter 2020 - 117028 2000222711 ROSEVEARE , NATE 31570 2 12 2021 2 46 55 PM ALassiter 2020 - 70050 2000199871 NATE ROSEVEARE 34276 2 12 2021 4 39 41 PM ALassiter 2020 - 3190 2000180430 AMERSON , LATREYA DONYEA 31346 Real Personal Property Refunds TRANS DATE TIME USER YR BILL # ACCT # TAXPAYER NAME AMOUNT 1 19 2021 2 28 29 PM Jodee Langdon 2020 - 110952 2000209886 ACE FUELING LLC 3,14785 1 19 2021 3 21 51 PM LOCKBOX 2020 - 9624 8489221 BATTEN , JIMMY COLIN 39164 1 19 2021 3 21 51 PM LOCKBOX 2020 - 41497 2000038373 HAY , LAURA P 80329 1 19 2021 4 16 39 PM tcronan 2020 - 117473 2000218930 MASTERCRAFT HOMES OF 1,72915 JOHNSTON COUNTY , LLC 1 19 2021 4 26 29 PM Jodee Langdon 2020 - 52690 2000203624 JSJ BUILDERS , INC 51000 1 19 2021 4 29 36 PM Jodee Langdon 2020 - 117930 2000181659 OAKMONT DEVELOPMENT 41625 PARTNERS LLC 1 19 2021 4 30 34 PM Jodee Langdon 2020 - 117916 2000181659 OAKMONT DEVELOPMENT 41625 PARTNERS LLC 1 19 2021 4 31 25 PM Jodee Langdon 2020 - 117895 2000181659 OAKMONT DEVELOPMENT 41625 PARTNERS LLC 1 20 2021 8 57 52 AM tcronan 2020 - 107185 2000136496 KORNEGAY , DANIEL FRANKLIN JR 67603 1 20 2021 1 37 06 PM Jodee Langdon 2020 - 11317 2000223535 OLMSTEAD , CHRISTIAN 51801 1 20 2021 2 39 45 PM tcronan 2020 - 33453 2000187614 FEDRICK , HOLLIS 30000 1 20 2021 2 43 21 PM LOCKBOX 2020 - 30769 2000224054 GRAY WOLF DEVELOPMENT , LLC 2,04720 1 20 2021 2 43 21 PM LOCKBOX 2019 - 48191 2000150148 JAMES BARRY ALLEN 75989 REVOCABLE TRUST 1 20 2021 2 43 21 PM LOCKBOX 2020 - 54295 2000152542 KERN , WAYNE 2,08730 1 22 2021 3 00 43 PM LOCKBOX 2019 - 67392 2000204180 MONTIEL , LORENZO A ARREOLA 86724 1 22 2021 3 00 43 PM LOCKBOX 2020 - 83340 2000147350 ROBINSON , KAREN Y 1,97097 1 26 2021 8 56 56 AM cfutch 2020 - 54458 2000036116 KILLEBREW , RICHARD D 1,46600 1 26 2021 3 23 55 PM LOCKBOX 2020 - 56629 52300360 LASSITER , WADE ANDERSON 52197 1 28 2021 3 25 27 PM LOCKBOX 2019 - 48844 2000042505 JERNIGAN , LILA ROSE 73185 1 28 2021 3 25 27 PM LOCKBOX 2020 - 100950 2000181387 WALLS , BARBARA V 2,29738 2 1 2021 1 16 43 PM tcronan 2020 - 2808 2000153600 ALTMAN , TARA 11889 2 1 2021 4 06 18 PM LOCKBOX 2019 - 41327 2000203836 HAT TRICK VENTURES , LLC 2,51566 2 2 2021 7 19 48 AM PHONE 2020 - 85448 2000227362 SANDERS , CORNELL 18000 2 2 2021 3 23 13 PM LOCKBOX 2020 - 33931 2000067496 FOSCUE , JOHN ROBERT JR 1,22953 2 3 2021 1 06 22 PM Jodee Langdon 2020 - 20468 2000065580 CLUBCORP GOLF OF NC LLC 9,36914 2 3 2021 1 08 39 PM Jodee Langdon 2020 - 20467 2000065580 CLUBCORP GOLF OF NC LLC 9,68981 2 3 2021 1 09 55 PM Jodee Langdon 2020 - 20469 2000065580 CLUBCORP GOLF OF NC LLC 1,20694 2 3 2021 1 12 29 PM Jodee Langdon 2020 - 20474 2000065580 CLUBCORP GOLF OF NC LLC 65607 2 3 2021 1 15 36 PM Jodee Langdon 2020 - 20471 2000065580 CLUBCORP GOLF OF NC LLC 1,70086Page3 March 1 , 2021 – 10 00 am Continued 2 3 2021 1 17 55 PM Jodee Langdon 2020 - 20472 2000065580 CLUBCORP GOLF OF NC LLC 3,66919 2 3 2021 1 19 09 PM Jodee Langdon 2020 - 20470 2000065580 CLUBCORP GOLF OF NC LLC 59951 2 4 2021 7 59 31 AM ONLINE 2020 - 24212 2000162041 CROOM , HAYDEN LIFE ESTATE 65212 2 8 2021 2 04 40 PM ajsoutherland 2020 - 4324 2932420 ATKINSON MILLING CO INC 1,00000 2 9 2021 2 59 10 PM LOCKBOX 2020 - 7084 2000179247 BAREFOOT , JUSTIN 60648 2 10 2021 9 38 48 AM cfutch 2020 - 100950 2000181387 WALLS , BARBARA V 2,29738 2 12 2021 8 52 20 AM ajsoutherland 2020 - 73149 66141020 PARKER , BLANCO B 1,91884 2 12 2021 10 27 05 AM ajsoutherland 2020 - 70864 2000038579 NORRIS , JUDY C 50000 North Carolina Vehicle Tax System - Pending Refund Report – January 2021 100 + Payee Name Bill # Transaction Refund Total Change # Reason JOHNSON , 0058021804 138194344 Adjustment 6970 BRUCE 5227 GORDON 12197 KEVIN CREECH 0058675392 276824100 Situs error 000 ROOFING INC 46369 6508 15456 55317 ST JOHN , 0058706728 276823652 Situs error 000 KENNETH 8886 WAYNE 1559 2962 10289 February 21 , 2021 This is to certify that , as authorized by the Board of Commissioners on December 11 , 2000 , I have approved the following tax releases and refunds under 100 , as recommended by the County Tax Administrator , Jocelyn Andrews A complete record of this information is on file in the County Finance Office Totals from 1 15 21 to 2 15 21 Tax refunds - Personal Real Property 65174 Tax releases - Personal Real Property 24146 Motor vehicle release refund 14233 Recommended by Tax Administrator Jocelyn Andrews Approved by Finance Director J Chad McLamb 3 COVID - 19 Updates Health Director Dr Marilyn Pearson began by thanking all the partners that continue to assist the Health Department with the response to the COVID - 19 Pandemic especially of late with the vaccine clinics Dr Pearson also expressed her appreciation to the residents of Johnston County for continuing to practice social distancing , mask wearing , and frequent handwashing because in looking at the data , she stated the numbers are headed in the right direction She stated the number of positive cases in Johnston County is starting to improve and the current positivity rate stands at 67 She noted Johnston County has been downgraded from red to orange within the State’s Alert System Dr Pearson stated they continue to provide vaccines at the Health Department as well as through the mass vaccination clinics Dr Pearson reported they are also transferring vaccines to other vaccine - enrolled providers in an effort to reach as many areas within the County as they can She noted over 24,000 first doses and over 13,000 second doses have been administered in Johnston County through the Health Department , the hospital , and healthcare providers Dr Pearson stated a new one - dose vaccine from Johnson & Johnson has just been approved although she is unsure when or how much of that vaccine would be sent to Johnston County She thanked the Board for their continued support Commissioner Patrick E Harris commended Dr Pearson and all those that have been involved in the response to COVID - 19 , stating he hears nothing but praise for their work Emergency Services Director Kevin Hubbard reported the Personal Protective Equipment PPE supply chain for COVID - 19 remains stable Mr Hubbard stated the average daily EMS calls where a patient isPage4 March 1 , 2021 – 10 00 am Continued responding yes to any COVID related screening questions is continuing to trend down He noted the EMS personnel and fire department first responders continue to provide great service to the citizens while making sure to protect their own health He stated they would continue to support the Health Department in the response and with future vaccine clinics 4 Public Comments A Introduction of Johnston County Schools Superintendent Dr Eric Bracy Johnston County Board of Education Chairman Todd Sutton formally introduced Superintendent Dr Eric Bracy to the Board of Commissioners Mr Sutton noted that Dr Bracy started with Johnston County Schools in July ; however , COVID - 19 has put a delay on some of the normal meetings and introductions that usually accompany a new Superintendent Mr Sutton also stated the Board of Education looks forward to the th joint meeting with the Board of Commissioners on March 16 Dr Bracy provided a background on his experience in education stating he has been a superintendent for 13 ½ years and that he comes from a family of educators Dr Bracy stated he is excited to be working in Johnston County and he looks forward to working with the County Commissioners Dr Bracy noted that County Manager Rick Hester reached out to him before he even started working in Johnston County and he appreciates that connection and friendship Dr Bracy also expressed his appreciation to the Health Department , Emergency Services , and all the other partners that helped with the vaccination clinic for Johnston County Schools ’ employees noting that 1,964 employees were vaccinated that day The Board welcomed Dr Bracy and thanked him for his comments 5 CDBG Coronavirus Resolutions Grants Consultant Skip Green requested the Board to approve a Resolution to Adopt Fair Housing and Duplication of Benefit Policies , Plan , and Guidelines required for the Community Development Block Grant - Coronavirus CDBG - CV Mr Green stated the grant was previously awarded to Johnston County in the amount of 900,000 and is being used to provide funding to eligible families who need assistance making subsistence payments including utilities , heating fuel , water bills , and rent mortgage payments due to the adverse impact of COVID - 19 He noted the program is being administered through the Department of Social Services Mr Green reviewed the resolutions with the Board and offered to answer any questions Upon a motion by Commissioner Butch Lawter , seconded by Commissioner Ted G Godwin , and carried unanimously , the Board adopted the following as it relates to the CDBG - CV A RESOLUTION TO ADOPT FAIR HOUSING AND DUPLICATION OF BENEFIT POLICIES , PLAN AND GUIDELINES FOR JOHNSTON COUNTY’S SMALL CITIES COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM Whereas , the administration of a Small Cities Community Development Block Grant CDBG requires the adoption and implementation of specific policies and guidelines ; and Whereas , Johnston County has received a CDBG Coronavirus CV grant number 20 - V - 3515 NOW THEREFORE BE IT RESOLVED BY THE JOHNSTON COUNTY BOARD OF COMMISSIONERS THAT THE FOLLOWING POLICIES BE ADOPTED 1 Recipient’s Plan to Further Fair Housing 2 Duplication of Benefit Policy and Plan Adopted this the 1st day of March , 2021 in Smithfield , North Carolina Recipient’s Plan to Further Fair Housing Grantee Johnston County Recipient’s Address 207 East Johnston Street , Smithfield , North Carolina 27577 Contact Person Randy Smale , Housing Assistance Payments Progam Director Contact Phone Number 919 989 - 5070 Contact Email randysmale @ johnstonnccom TDD Number 800 - 735 - 2962 I Indicate if the Recipient will be affirmatively furthering fair housing for the first time or has implemented specific activities in the past PagePage pageNumber55 March 1 , 2021 – 10 00 am Continued First Time____ Past Activities X II Identify and analyze obstacles to affirmatively furthering fair housing in recipient’s community Use additional pages as necessary Need to disseminate information of fair housing Discussions with local public officials indicate that housing related industries contractors , lenders , realtors , appraisers are aware of the need for fair housing ; however , they lack information regarding Federal and State fair housing legislation Public - assisted housing providers appear to be more knowledgeable of legislation There also seems to be a lack of knowledge among citizens of fair housing laws and programs that support home ownership Need for public private awareness of housing opportunities There is a need for Johnston County lenders , realtors and citizens to be made aware of programs that can aid low moderate income families in obtaining affordable homeownership III Will the above activities apply to the total municipality , City or County Yes X No_____ If no , provide an explanation Use additional pages as necessary IV Briefly describe the quarterly activities that the recipient will undertake over the active period of the grant to affirmatively further fair housing in their community A time schedule and estimated cost for implementation of these activities must be included Activities must be scheduled for implementation at least on a quarterly basis Use attached table The County has adopted this Fair Housing Plan that establishes a Complaint Procedure that designates the Housing Assistance Payment Program Director as the official to receive complaints regarding housing discrimination The County will work with Johnston - Lee - Community Action and or other housing agencies to promote community outreach on home ownership and fair housing A part of this outreach effort will be to identify realtors in the County whose housing market enables them to assist individuals and families of all income ranges to locate affordable housing Additional outreach efforts include placing Fair Housing Pamphlets in the County library and with County lending organizations and citizen organizations th An assessment of the Fair Housing Plan will be made during the 8 – Final Activity Quarter Quarterly Fair Housing Activity Months Year Estimated Actual Cost Cost Example Establish FH policy , Complaint Procedure Advertise Fair Housing Complaint Procedure that includes Jan - Mar 2021 0 xxxx State’s TDD Number Assess Fair Housing plan to see how plan is working Apr - June 2021 0 xxxx Public radio announcement of the grantee’s fair housing July - Sept 2021 0 xxxx complaint procedure Community outreach for fair housing in the form of a Oct - Dec 2021 0 xxxx workshop or designated housing fair Place Fair Housing information in County Library Jan - Mar 2022 0 xxxx Publish the grantee’s fair housing complaint procedure and Apr - June 2022 0 xxxx TDD number in the local newspaper Distribute Fair Housing Pamphlets to citizen organizations July - Sept 2022 0 xxxx throughout the County Distribute Fair Housing Pamphlets to appropriate lending Oct - Dec 2022 0 xxxx institutions throughout the County V Describe recipient’s method of receiving and resolving housing discrimination complaints This may be either a procedure currently being implemented or one to be implemented under this CDBG grant Include a description of how the recipient informs the public about the complaint procedures Use additional pages as necessary 1 Any person or persons wishing to file a complaint of housing discrimination in Johnston County may do so by informing the Housing Assistance Payment Program Director of the facts and circumstance of the alleged discriminatory acts or practice 2 Upon receiving a housing discrimination complaint , the Housing Assistance Payment Program Director shall acknowledge the complaint within 10 days in writing and inform the Division of Community Assistance and the North Carolina Human Relations Commission about the complaint 3 The Housing Assistance Payment Program Director shall offer assistance to the Commission in the investigation and reconciliation of all housing discrimination complaints which are based on events occurring in the County 4 The County shall publicize in the local newspaper , with the TDD # 1 – 800 – 735 – 2962 who is the local agency to contact with housing discrimination complaints Adopted this the 1st day of March , 2021 in Smithfield , North Carolina by the Johnston County Board of Commissioners PagePage pageNumber66 March 1 , 2021 – 10 00 am Continued Johnston County Community Development Block Grant Program Duplication of Benefit Plan and Policy Johnston County Department of Social Services DSS is responsible for the development and administration of Johnston County’s Small Cities Community Development Block Grant Coronavirus CDBG - CV Subsistence Payment Relief Program DSS COVID Subsistence Payment Relief Program duplication of benefit policy is to take appropriate measures to eliminate the duplication of payments Measures to be taken follow ? Johnston County’s subsistence payments will be made directly to the utility , lender , landlord , etc that are due payments ? Verification with utility company , landlord , or Mortgage Company that no other person or organization has authorized payment for what is needed to prevent homelessness and or service disconnection ? Upon approval of the CDBG - CV application , the method of payment will be a direct payment to the vendor , as no funding will go directly to households ? The self - certifying application will contain question and declaration sections specifically to prohibit the duplication of benefits Examples of these sections follow Question “ Has anyone listed on the application ever received CDBG - CV funding or any other benefits funding for the COVID - 19 Crisis other than the stimulus funds from the IRS , such as FEMA , churches , non - profits , etc ” Declaration “ Applicant Statement Payments being requested are not duplicating other assistance that has or will be received I understand that it is against the law for me to make false statements and that I am subject to penalties if I do I declare under penalty of perjury that the information I have provided is a true and complete statement of facts according to my best knowledge and belief I certify , under penalty of perjury , that all persons for whom I am applying are US citizens or qualified immigrants I give the agency permission to verify any information necessary to determine my eligibility for CDBG - CV ” DSS may add additional procedures and modify the subsistence payment application , including its non - duplication of benefit question and declaration sections without Board of County Commission approval Adopted this the 1st day of March , 2021 in Smithfield , North Carolina by the Johnston County Board of Commissioners 6 Beaver Management Assistance Program – Update to the Board USDA Wildlife Services District Supervisor Chris Willis provided an update to the Board regarding current Beaver Management Assistance Program BMAP activities Mr Willis stated he has been the District Supervisor for almost one year and he introduced Wildlife Services Officer Tiger McCree Mr Willis stated Johnston County has been a part of BMAP for many years and currently contributes 6,000 annually to the program Mr Willis explained that allocation goes towards offsetting the cost to landowners He noted to date they have removed 37 beavers , 26 dams , and completed 94 visits overall Mr Willis spoke on their current workload and noted that some sites have been difficult to get to because of all the rain He stated they hope to continue their work once some of the water recedes Mr Willis noted they also help address problems with vultures , feral swine , and any other animal not handled by Animal Control Mr Willis submitted and reviewed with the Board a handout on their work and statistics He offered to answer any questions Upon a question by Commissioner Ted G Godwin , Mr Willis stated the best way for people to get in touch with their office is through the North Carolina Wildlife Resources Commission website The Board thanked Mr Willis for the update 7 Cooperative Extension – Update to the Board Cooperative Extension Director Bryant Spivey thanked the Board for their leadership in Johnston County He also thanked County Manager Rick Hester and the Administration team Mr Spivey stated the North Carolina Cooperative Extension is a partnership between the federal government , the State of North Carolina , North Carolina State University , North Carolina A & T State University , and the local governments in all 100 counties He stated they provide educational programs in the areas of farm , food , and 4 - H Mr Spivey stated for farms , they support production and continuing education to keep farmers up to date on growing crops and maintaining their credentials He stated on the food side , they provide support with local food and local farmer connections as well as nutrition education Mr Spivey stated 4 - H is the youth component of their program and is a very recognizable part of what they do PagePage pageNumber77 March 1 , 2021 – 10 00 am Continued Mr Spivey presented a handout to the Board containing success stories from the Cooperative Extension Office over the past year He spoke on the statistics outlined within the handout , as follows Mr Spivey stated even during the COVID - 19 Pandemic , they have not closed He noted they are continuing to provide services to their customer base while changing some of their practices for health and safety reasons He also noted that they have provided Personal Protective Equipment PPE to farms and farm workers including masks , hand sanitizers , face shields , cleaners , and other supplies Mr Spivey stated while there may have been some COVID - 19 related instances within farm worker housing , it has not significantly affected farm production Mr Spivey noted they are also working with their partners on a vaccination clinic for farm workers , and hope to have more information soon PagePage pageNumber88 March 1 , 2021 – 10 00 am Continued Mr Spivey stated he appreciates the support of the Board of County Commissioners to the Cooperative Extension Office and offered to answer any questions Commissioner Tony Braswell thanked Mr Spivey and the Cooperative Extension Office for their continued great work they do for Johnston County At the inquiry of Commissioner Ted G Godwin , Mr Spivey stated they are making preparations to hold the Youth Livestock Show in April and he will forward information about the event to the Board Mr Spivey also spoke on the JoCo Grows Initiative , stating it is a collaborative effort between Cooperative Extension , the Johnston County Visitors Bureau , farmers , Farm Bureau , and others He stated they are seeking a grant from the North Carolina Tobacco Trust Fund Commission to aid in their effort of the promotion of agriculture in Johnston County and connecting people to local products Mr Spivey asked the Board of Commissioners to consider writing a letter of support for that grant Upon a motion by Commissioner Ted G Godwin , seconded by Commissioner Larry Wood , and carried unanimously , the Board agreed to provide a letter of support for the grant opportunity 8 Public Utilities – East Clayton Elementary Wastewater Pump Station Contract Award Utilities Director Chandra Farmer , PE , reported the County received bids on February 11 , 2021 for the East Clayton Elementary Wastewater Pump Station Upgrade project She explained the project is included in the County’s previously approved Capital Improvements Plan and will increase the capacity of the existing wastewater pump station , which receives flow from the County’s residential sewer service area along NC 42 east of Clayton Ms Farmer stated the County received four 4 bids , as follows Ms Farmer stated Ralph Hodge Construction Company of Wilson , NC submitted the lowest responsive bid in the amount of 1,318,00000 She reported Ralph Hodge Construction Company is properly licensed and experienced in the type of construction involved and appears to have the financial , labor and equipment resources required to complete the construction within the stipulated contract completion time Ms Farmer presented the previously approved and proposed project budget Existing Proposed Construction 000 1,318,00000 Contingency 000 65,90000 Technical Services Engineering Survey Construct Admin 200,00000 200,00000 Total Project Cost 200,00000 1,583,90000 Funding for the proposed project is as follows Wastewater System Development Fee Reserve 200,00000 1,583,90000 Total Project Funds 200,00000 1,583,90000 Ms Farmer stated staff recommends award of the East Clayton Elementary WWPS Upgrade project to Ralph Hodge Construction Company in the amount of 1,318,00000 , approval of the revised project budget , and approval of the associated budget revision At the request of Commissioner Butch Lawter , Ms Farmer outlined the area to be served by the project with the Board Upon a motion by Commissioner Fred J Smith , Jr , seconded by Commissioner Larry Wood , and carried unanimously , the Board awarded the East Clayton Elementary WWPS Upgrade project to Ralph HodgePagePage pageNumber99 March 1 , 2021 – 10 00 am Continued Construction Company in the amount of 1,318,00000 , approved the revised project budget as presented , and approved the following associated budget revision REQUESTED CHANGE FUND BUDGET CODE LINE ITEM CLASSIFICATION EXPENDITURE INCREASE DECREASE 83 85461800 Construction 1,318,00000 83 85467406 Contingency 65,90000 TOTAL NET EXPENDITURES 1,383,90000 REQUESTED CHANGE FUND BUDGET CODE LINE ITEM CLASSIFICATION REVENUE INCREASE DECREASE 83 854636270 Transfer from SDF Reserve Fund for Capital 1,383,900000 Project Costs TOTAL NET REVENUE 1,383,90000 9 Budget Revisions Deputy County Manager and Finance Officer Chad McLamb requested the Board to approve the budget revisions listed in the agenda packet and offered to answer any questions Commissioner Fred J Smith , Jr moved the Board approve the following budget amendments , seconded by Commissioner Patrick E Harris , and carried by unanimous vote Finance REQUESTED CHANGE FUND BUDGET CODE LINE ITEM CLASSIFICATION EXPENDITURE INCREASE DECREASE 10 61106206 US Treasury Emergency Rental Assistance 6,313,94950 Expenditures TOTAL NET EXPENDITURES 6,313,94950 REQUESTED CHANGE FUND BUDGET CODE LINE ITEM CLASSIFICATION REVENUE INCREASE DECREASE 10 611034202 US Treasury Emergency Rental Assistance 6,313,94950 Expenditures TOTAL NET REVENUE 6,313,94950 Sheriff REQUESTED CHANGE FUND BUDGET CODE LINE ITEM CLASSIFICATION EXPENDITURE INCREASE DECREASE 10 51000210 Salaries Overtime 6,34144 10 51001410 Employee Training 8000 10 51001700 Vehicles 25,51761 10 51003200 Office Supplies 697 10 51004300 Special Services 471 10 51007400 Capital Outlay 19,82898 10 51007414 Capital Outlay – Sheriff 16,16123 10 51007418 Capital Outlay – Drug Seizure 9,12600 TOTAL NET EXPENDITURES 77,06694 REQUESTED CHANGE FUND BUDGET CODE LINE ITEM CLASSIFICATION REVENUE INCREASE DECREASE 10 510032106 Controlled Substance Tax 1,97323 10 510032509 Insurance Recovery 44,86659 10 510033099 Miscellaneous Revenue 6,43312 10 510034163 Federal Grant – Equipment 14,18800 10 510035104 Sheriff Fees 48000 10 510035160 Federal Equitable Sharing 9,12600 TOTAL NET REVENUE 77,06694Page010 March 1 , 2021 – 10 00 am Continued 10 Appointments A Johnston County Board of Health Optometrist Upon a motion by Commissioner Ted G Godwin , seconded by Commissioner Tony Braswell , and carried unanimously , the Board appointed Dr Michael Haines , OD , representing Optometrist , to the Board of Health for a three year term to expire on March 31 , 2024 Other Appointments B Johnston County Board of Adjustment and Board of Health General Public and Pharmacist The Chairman announced that the votes for the Board of Adjustment and the Board of Health for General Public and Pharmacist would be done by written ballot Ballots were distributed to the Commissioners who completed their votes , signed the ballot , and submitted it to the Clerk to the Board The Chairman stated the results would be tallied and certified upon adjournment and announced at the 6 00 pm meeting Note At the 6 00 pm meeting , the Chairman announced the following Johnston County Board of Adjustment – Joe David Austin , David Bryan Barefoot , and Jason Wenzel were reappointed for three year terms to expire on March 31 , 2024 Mr Austin was granted a waiver in the length of service policy Johnston County Board of Health – Alan Jordan Carroll was reappointed representing Pharmacist and Carrie Godwin Moore was appointed representing General Public for three year terms to expire on March 31 , 2024 11 Delinquent Tax Collection Report Tax Administrator Jocelyn Andrews reported on the collection of delinquent taxes for the month of January She presented the following information Enforced Collections January 2021 YTD 20 21 Wage Garnishments 0 98 Bank Attachments 0 132 Levies 0 0 Foreclosures Complaints Filed January 2021 0 Pending 17 Dollars Collected January 2021 000 Sale Date No sale date set Levy Amount and Collections to Date 2020 Real and Personal Levy 2019 Real and Personal Levy As of January 31 , 2021 As of January 31 , 2020 151,081,41357 Levy 142,435,37704 Levy 145,841,34182 Payments 138,353,80229 Payments 5,240,07175 Balance 4,081,57475 Balance 9653 Collected 9713 Collected - 060 RMV – NCVTS Collections January 2021 January 2020 1,573,47163 1,411,89032 YTD 20 21 - 10,264,97759 YTD 19 20 - 9,379,60858Page111 March 1 , 2021 – 10 00 am Continued 12 Manager Reports and Comments A Amendment to Financial Policy Guidelines – Fund Balance Policy County Manager Rick Hester noted that one of the recommendations from the recent work session by the County’s financial consultant Davenport was to amend the fund balance policy to 20 Mr Hester stated staff also recommends the Board take this action Upon a motion by Commissioner Fred J Smith , Jr , seconded by Commissioner Tony Braswell , and carried unanimously , the Board amended the fund balance policy from 15 to 20 in the Financial Policy Guidelines B Clarification of Numbers from Work Session and Approval to Issue RFQ for Space Needs Assessment Consultant County Manager Rick Hester stated he would like to clarify earlier cost numbers mentioned at the February 18 , 2021 work session for county space needs Mr Hester noted that he and Deputy County Manager Finance Director Chad McLamb had mentioned an estimate of 100 million had been calculated into their proposed capital improvements plan funding model Mr Hester stated he wanted to clarify that the 100 million number was only an estimate for a new DSS facility and a new building to house the County offices that are currently in the Courthouse and that number would need to be revised once the Board decides on which direction they would like to proceed Mr Hester stated he recommends the Board authorize staff to issue a Request for Qualifications to contract with a professional consultant to study options for County space needs so exact costs can be determined and considered Upon a motion by Commissioner Fred J Smith , Jr , seconded by Commissioner Patrick E Harris , and carried unanimously , the Board authorized staff to issue a Request for Qualifications for consulting services to look at the County’s future space needs and determine the best options for solutions along with more detailed cost estimates Mr Hester stated staff would also be working with the court system on their needs as more space becomes available in the courthouse Mr Hester stated staff welcomes any Commissioner that would like to be a part of that process C Utility Reimbursement Agreements County Attorney Jennifer Slusser stated over the past few weeks , there has been some discussion regarding requirements related to utility reimbursement agreements She stated those agreements are contemplated in the County’s design development manual as it pertains to reimbursement for upsizing to accommodate future growth for projects that are already in the County’s Capital Improvements Program Ms Slusser stated the discussions recently have centered around the requirements placed on developers that enter into the agreements with the County , in particular performance bonding She stated staff could include a performance bonding requirement into future agreements if that is the decision of the Board At the inquiry of Commissioner Fred J Smith , Jr , Ms Slusser stated one option is for the developer to complete construction in its entirety and receive reimbursement once the infrastructure is accepted by the County She stated the second option is to require a performance bond if the developer would prefer to receive reimbursement at various stages of completion of the project Upon a motion by Commissioner Fred J Smith , Jr , seconded by Commissioner Patrick E Harris , and carried unanimously , the Board voted to require a performance bond on utility reimbursement agreements where reimbursements are made by the County to the developer prior to the completion of the project , subject to the judgment of staff as to the amount of the bond for each project 13 Board Reports and Comments Commissioner Patrick E Harris reported he attended his first Department of Social Services Board meeting this past week Commissioner Harris stated Commissioner Tony Braswell was the former Commissioner representative on that Board and he would like to thank him for his past service Page212 March 1 , 2021 – 10 00 am Continued 14 Closed Session – NCGS 14331811 a 3 – Attorney - Client Privilege and NCGS 14331811 a 4 – Economic Development Commissioner Fred J Smith , Jr moved the Board go into closed session for the purposes of consulting with an attorney employed by the Board in order to preserve the attorney - client privilege including but not limited to Johnston County vs West , 18 CVS 1847 , pursuant to North Carolina General Statute 143 - 31811 a 3 and to discuss matters relating to the location or expansion of industries or other businesses in the area , pursuant to North Carolina General Statute 143 - 31811 a 4 Commissioner Tony Braswell seconded the motion which carried unanimously No action was taken Commissioner Butch Lawter moved the Board adjourn closed session and resume regular session Commissioner Larry Wood seconded the motion , which carried by unanimous vote There being no further business , Commissioner Ted G Godwin moved the Board adjourn Commissioner Larry Wood seconded the motion , which carried by unanimous vote The meeting adjourned at 11 50 am ____________________________ Chad M Stewart , Chairman Paula G Woodard , Clerk to the BoardPage