May 7, 2018 - 10:00 AM - County Board of Commissioners Meeting Minutes

10 221 Meeting of the Johnston County Board of Commissioners May 7 , 2018 10 00 am The Johnston County Board of Commissioners met in regular session Monday , May 7 , 2018 at 10 00 am in the Commissioners Meeting Room , Johnston County Courthouse Annex , Smithfield , North Carolina The following members were present Present Chairman Jeffrey P Carver , Vice Chairman Ted G Godwin , Cookie Pope , Allen L Mims , Jr , Chad M Stewart , Larry Wood , and Lee Jackson Absent None Also Present County Manager Rick J Hester , Clerk to the Board Paula G Woodard , Finance Officer and Assistant County Manager J Chad McLamb , County Attorney Jennifer J Slusser , and Paralegal Deputy Clerk to the Board Dana Cuddington Chairman Jeffrey P Carver called the meeting to order at 10 00 am Commissioner Ted G Godwin opened the meeting with a prayer American Legion Post 270 of Smithfield led those in attendance in the Pledge of Allegiance to the American Flag 1 Approval Discussion of Agenda Upon a motion by Commissioner Ted G Godwin , seconded by Commissioner Larry Wood , and carried by unanimous vote , the Board approved the agenda as presented 2 Consent Agenda Items Upon a motion by Commissioner Allen L Mims , Jr , seconded by Commissioner Cookie Pope , and carried by unanimous vote , the Board approved the consent agenda items as follows Commissioner Cookie Pope called for special attention to the proclamation for Children’s Mental Health Awareness Day stating in looking at school safety issues , it is more important than ever to remember children in need A Approval of Minutes – April 2 , 2018 10 00 am and 6 00 pm B Department of Transportation – Additions to System The Board concurred with the Department of Transportation’s recommendation to add the following roads to the State Maintained System Cider Court – Pleasant Hill Subdivision – Elevation Township Parkersfield Drive , Parkersway Court , and Three Daughters Court – ParkersField Subdivision – Ingrams Township Whitfield Drive SR 3281 ext – Whitfield at Flowers Plantation – Wilders Township C Call for Public Hearing – Proposed County Budget for FY 2018 - 2019 The Board scheduled a public hearing for the June 4 , 2018 10 00 am meeting to allow public comment on the proposed budget for FY 2018 – 2019 D Proclamation – Children’s Mental Health Awareness Day – May 10 , 2018 , adopted as follows PROCLAMATION National Children’s Mental Health Awareness Day WHEREAS , addressing the complex mental health needs of children , youth , and families today is fundamental to the future of Johnston County , North Carolina ; andPage222 May 7 , 2018 – 10 00 am Continued WHEREAS , the need for comprehensive coordinated mental health services for children , youth , and families places upon our community a critical responsibility ; and WHEREAS , it is appropriate that a day should be set apart each year for the direction of our thoughts toward our children’s mental health and well - being ; and WHEREAS , the Johnston County Collaborative for Families , Youth and Children , through its unique approach to serving children and adolescents , is effectively caring for the mental health needs of children , youth , and families in our community NOW , THEREFORE WE , the Johnston County Board of Commissioners , do hereby proclaim May 10 , 2018 to be Johnston County Children’s Mental Health Awareness Day and urges our citizens and all agencies and organizations interested in meeting every child’s mental health needs to unite on that day in the observance of such exercises as will acquaint the people of Johnston County with the fundamental necessity of a year - round program for children and youth with mental health needs and their families th Proclaimed this the 7 day of May , 2018 E Proclamation – Emergency Medical Services Week – May 20 - 26 , 2018 , adopted as follows Proclamation Emergency Medical Services Week May 20 – 26 , 2018 WHEREAS , emergency medical services is a vital public service ; and WHEREAS , the members of emergency medical services teams are ready to provide lifesaving care to those in need 24 hours a day , seven days a week ; and WHEREAS , access to quality emergency care dramatically improves the survival and recovery rate of those who experience sudden illness or injury ; and WHEREAS , the emergency medical services system consists of emergency physicians , emergency medical technicians , paramedics , firefighters , educators , administrators , telecommunicators and others ; and WHEREAS , the members of emergency medical services teams , whether career or volunteer , engage in thousands of hours of specialized training and continuing education to enhance their lifesaving skills ; and WHEREAS , it is appropriate to recognize the value and the accomplishments of emergency medical services providers by designating Emergency Medical Services Week NOW , THEREFORE BE IT RESOLVED , that the Board of Commissioners of Johnston County , does hereby proclaim May 20 – 26 , 2018 as Emergency Medical Services Week in Johnston County , in recognition of this event th Adopted this the 7 day of May , 2018 F Proclamation – Memorial Day 2018 , adopted as follows Memorial Day Proclamation Johnston County Board of Commissioners May 28 , 2018 WHEREAS , on Memorial Day , America undertakes its solemn duty to remember the brave Americans who sacrificed their lives for the cause of freedom and the security of our nation ; and WHEREAS , we are constantly reminded that there are those in the world who would attempt to deprive us of our freedom and undermine our nation’s very foundation ; and WHEREAS , military men and women from Johnston County have served our nation throughout American history with 248 Johnston County service members losing their lives in action in WWI , WWII , the Korean War , the Vietnam War , the Gulf War , and the War in Iraq and Afghanistan ; and WHEREAS , by honoring these proud Soldiers , Sailors , Airmen , Marines and Coast Guardsmen lost throughout our country’s history , we renew our commitment to upholding the democratic ideals they fought and died to preserve ; and WHEREAS , the citizens of Johnston County must never take for granted our privileges and freedom or forget to give thanks and honor to those who risk their lives so that we may enjoy our many blessings NOW , THEREFORE , the Johnston County Board of Commissioners does hereby proclaim May 28 , 2018 as Memorial Day in Johnston County and urges citizens to remember the bravery of those who gave their lives , so that their sacrifices serve as a reminder of the cost of our freedom th Adopted this the 7 day of May , 2018 G Proclamation – Hospital Week – May 6 - 12 , 2018 , adopted as follows Proclamation Hospital Week - May 6 – 12 , 2018 WHEREAS , National Hospital Week is May 6 – 12 , 2018 , and the official theme is “ Caring is Our Calling ” ; andPage223 May 7 , 2018 – 10 00 am Continued WHEREAS , Johnston County joins the nationwide celebration to honor our hospitals and hospital professionals ; and WHEREAS , Johnston Health’s employees , volunteers and medical staff truly believe that caring is their calling , and they are dedicated to providing expert care close to home ; and WHEREAS , Johnston Health has been a dedicated community partner for more than 65 years , and employs more than 1,600 people with locations in Smithfield and Clayton ; and WHEREAS , Johnston Health had more than 175,000 patient visits , delivered more than 1,450 babies , performed more than 6,500 surgeries in 2017 ; and WHEREAS , Johnston Health employees , volunteers and all hospital professionals deserve recognition and appreciation for their dedication to keeping our community healthy NOW , THEREFORE BE IT RESOLVED , that the Board of Commissioners of Johnston County , does hereby proclaim May 6 – 12 , 2018 to be Hospital Week in Johnston County , North Carolina and encourages all Johnston County residents to express their appreciation for the people , facilities and technologies that make top quality health care possible in our communities th Adopted this the 7 day of May , 2018 H Town of Kenly – Appointment to Kenly Planning Board and Board of Adjustment Per the request of the Kenly Town Council , the Board made the following appointment to the Kenly Planning Board and Board of Adjustment representing the ETJ area of the Town Josia Jackson , 6745 Hwy 301 S , Kenly term expiring 06 30 2020 I Sheriff’s Office - Request to Surplus Wrecked Vehicle Per the request of Sheriff Steve Bizzell , the Board declared the following vehicle surplus that was involved in an accident and declared a total loss by the insurance carrier 2014 Dodge Charger , VIN 2C3CDXATOEH362310 , County Asset # 014411 J Finance – Approval of Audit Contract for Year Ending June 30 , 2018 Per the request of the Finance Department , the Board approved the proposed contract with Thompson , Price , Scott , Adams & Co as submitted in the agenda packet to audit the records of Johnston County for the year ending June 30 , 2018 for a fee of 71,000 K Emergency Services – EMS Contracts with 50 - 210 EMS and Four Oaks EMS Per the request and recommendation of the Emergency Medical Services Advisory Committee , the Board approved three year extensions to the EMS contracts with 50 - 210 EMS and Four Oaks EMS There were no contractual changes to the contracts or requests for additional funding L Health Department – Approval of FY 2019 Behavioral , Preventive , and Environmental Health Fee Schedules Per the request of the Johnston County Health Department and Johnston County Health Board , the Board approved the Fiscal Year 2019 fee schedules for the Behavioral , Preventive , and Environmental Health divisions , as follows Approved fee schedules follow on next page Page224 May 7 , 2018 – 10 00 am ContinuedPagePage pageNumber5225 May 7 , 2018 – 10 00 am ContinuedPagePage pageNumber6226 May 7 , 2018 – 10 00 am ContinuedPagePage pageNumber7227 May 7 , 2018 – 10 00 am ContinuedPagePage pageNumber8228 May 7 , 2018 – 10 00 am Continued M Tax Releases & Refunds – 03 16 2018 – 04 15 2018 Motor Vehicle Release Refund Report Year Bill # Acct # Name Tran Type Paid 2013 1310 - 621339 1308 - 649435 GRADY - WEBB , DEANNA FAYE Overpayment 17246 2013 1308 - 592711 1305 - 614244 WILKINSON , BRENDAN ANDREW Overpayment 14425 Real Personal Property Releases TRANS DATE TIME USER YR BILL # ACCT # TAXPAYER NAME AMOUNT 3 19 2018 1 20 00 PM ALassiter 2017 - 201516 2000204688 WINBORNE , TINA JONES 29832 3 23 2018 10 50 17 AM ALassiter 2017 - 58594 2000166123 PERDUE , KIMBERLY 13972 3 23 2018 3 29 08 PM cfutch 2016 - 72713 2000166123 PERDUE , KIMBERLY 19063 4 4 2018 8 12 12 AM dwoodward2 2017 - 98981 2000185985 BEACH , DANIEL W 25494 4 4 2018 12 16 29 PM dwoodward2 2017 - 23673 2000181322 JACKSON , KENNETH R INC 1,48924 4 4 2018 12 52 40 PM dwoodward2 2017 - 65716 2000185324 SK JACKSON INC 26257 4 5 2018 2 58 58 PM ALassiter 2017 - 108299 2000201642 HARRIS , MELISSA SUE 25724 4 11 2018 9 40 25 AM cfutch 2014 - 8492 2000158061 BEACH , DEBORAH 25335 4 11 2018 9 47 38 AM cfutch 2015 - 8665 2000158061 BEACH , DEBORAH 25335 4 11 2018 10 24 25 AM cfutch 2016 - 9010 2000185985 BEACH , DANIEL W 25335 4 11 2018 10 49 19 AM cfutch 2013 - 32886 2000106863 GARNER , EDWARD MELVIN 23571 4 11 2018 10 51 45 AM cfutch 2014 - 33713 2000106863 GARNER , EDWARD MELVIN 23571 4 11 2018 10 54 03 AM cfutch 2015 - 33833 2000106863 GARNER , EDWARD MELVIN 23571 4 11 2018 10 56 03 AM cfutch 2016 - 34371 2000106863 GARNER , EDWARD MELVIN 23571 4 11 2018 10 58 17 AM cfutch 2017 - 63518 2000106863 GARNER , EDWARD MELVIN 23571 Real Personal Property Refunds TRANS DATE TIME USER YR BILL # ACCT # TAXPAYER NAME AMOUNT 3 16 2018 8 40 22 AM ONLINE 2017 - 20099 2000192268 BIZZELL , JOSHUA KENT 22256 3 16 2018 8 40 22 AM ONLINE 2017 - 82951 2000047422 BLACKMON , RONALD L 12456PagePage pageNumber9229 May 7 , 2018 – 10 00 am Continued 3 16 2018 8 40 22 AM ONLINE 2017 - 14991 2000170440 BONE , FREDERICK L 1,11483 3 16 2018 8 40 22 AM ONLINE 2017 - 47291 2000000589 CREECH , ETHAN MARK 21467 3 16 2018 8 40 22 AM ONLINE 2017 - 19794 2000000589 CREECH , ETHAN MARK 10978 3 16 2018 8 40 22 AM ONLINE 2017 - 46323 2000164224 TUCKER , TERRANCE R SR 83628 3 16 2018 8 40 22 AM ONLINE 2017 - 26957 2000170668 TUCKER , TERRANCE R SR 35127 3 16 2018 8 40 22 AM ONLINE 2017 - 26956 2000170668 TUCKER , TERRANCE R SR 53234 3 16 2018 11 49 53 AM jmorrow 2017 - 83968 2000081866 LEWIS , JAMES PRESTON 21983 3 19 2018 11 37 37 AM jmorrow 2017 - 82137 2000016735 GIBSON , ROBERT STEPHEN 95186 3 20 2018 11 14 21 AM jmorrow 2017 - 61666 2000181183 RACZKOWSKI , TANYA 25586 3 21 2018 12 32 07 PM jmorrow 2017 - 77533 2000092089 TEVEBAUGH , DONNA ANN 1,08345 3 23 2018 3 30 04 PM cfutch 2016 - 72713 2000166123 PERDUE , KIMBERLY 19063 3 26 2018 11 40 22 AM jmorrow 2017 - 56653 2000040342 SHEPARD , JOSEPH SR 81232 3 28 2018 10 54 54 AM jmorrow 2017 - 33669 2000099293 LONG , JOHN H 39214 3 28 2018 2 35 16 PM LOCKBOX 2017 - 83630 2000096659 BIVENS , RUDEAN A 53329 3 29 2018 8 29 42 AM jmorrow 2017 - 89631 2000157201 BEDDOE , HELEN 30000 3 29 2018 11 06 54 AM jmorrow 2017 - 38101 2000158095 KING , ERIC 1,53933 4 2 2018 8 37 11 AM jmorrow 2017 - 22392 2000174223 MY GIRLFRIENDS PLACE 33748 GLAMOUR 4 2 2018 8 57 39 AM jmorrow 2017 - 83968 2000081866 LEWIS , JAMES PRESTON 27999 4 4 2018 3 08 39 PM LOCKBOX 2017 - 52867 2000020443 VANN , MARY S 14150 4 5 2018 11 48 39 AM jmorrow 2017 - 68920 2000038826 PIERSON , DANIEL A 1,94525 4 5 2018 12 25 59 PM ONLINE 2017 - 60788 2000154486 KING , RAY 10000 4 6 2018 11 19 40 AM jmorrow 2017 - 22455 2000174200 REEF KEEPERS AQUARIUM INC 31748 4 6 2018 11 28 03 AM jmorrow 2017 - 79298 36502740 HARRIS , JAMES H 42041 4 11 2018 10 27 50 AM cfutch 2016 - 9010 2000185985 BEACH , DANIEL W 30769 4 11 2018 10 38 35 AM cfutch 2017 - 98981 2000185985 BEACH , DANIEL W 43445 4 11 2018 10 49 36 AM cfutch 2013 - 32886 2000106863 GARNER , EDWARD MELVIN 23571 4 11 2018 10 52 01 AM cfutch 2014 - 33713 2000106863 GARNER , EDWARD MELVIN 23571 4 11 2018 10 54 17 AM cfutch 2015 - 33833 2000106863 GARNER , EDWARD MELVIN 23571 4 11 2018 10 56 18 AM cfutch 2016 - 34371 2000106863 GARNER , EDWARD MELVIN 23571 4 11 2018 10 58 34 AM cfutch 2017 - 63518 2000106863 GARNER , EDWARD MELVIN 23571 4 13 2018 2 18 28 PM awestbrook 2017 - 107004 2000196677 BALLARD , ERIC JAMES 37692 4 13 2018 2 22 02 PM awestbrook 2017 - 58594 2000166123 PERDUE , KIMBERLY 20461 North Carolina Vehicle Tax System - Pending Refund Report – March 2018 100 + Payee Name Bill # Transaction Refund Total Change # Reason KIBLER , 0041351868 83023416 Adjustment 13572 RICHARD 1262 HAROLD III 14834 RICHARDSON , 0041351063 168084832 Situs error 000 MAXINE 20214 COLEY 1773 6738 25179 40013 April 19 , 2018 This is to certify that , as authorized by the Board of Commissioners on December 11 , 2000 , I have approved the following tax releases and refunds under 100 , as recommended by the County Tax Administrator , Sheila Garner A complete record of this information is on file in the County Finance Office Totals from 03 15 18 to 04 15 18 Tax refunds - Personal Real Property 30099 Tax releases - Personal Real Property 18718 Motor Vehicle releases refunds 31671 Recommended by Tax Administrator Sheila Garner Approved by Finance Director J Chad McLamb Page0230 May 7 , 2018 – 10 00 am Continued 3 Public Comments None 4 Public Hearing – Fire Districts Boundary Relocations Advertised The News & Observer Friday Zone Edition – April 27 , 2018 The News In Review , The Kenly News , The Selma News , The Pine Level News , and The Princeton News Leader – April 25 , 2018 Chairman Jeffrey P Carver opened the public hearing Fire Marshal Adam Stanley explained the purpose of the hearing is to provide the public with an opportunity to address the Board on proposed changes to the boundary lines of the fire service districts in Johnston County Mr Stanley reported that proposed boundary relocations have been submitted for all the fire service districts in the County in an effort to align the boundaries to maximize the five mile coverage area for fire insurance grading purposes He stated staff has worked closely with the fire departments on the revisions Mr Stanley requested the Board to adopt resolutions to relocate the boundary lines of the fire service districts as well as the corresponding fire insurance districts He offered to answer any questions Chairman Carver called for anyone else in the audience that wished to address the Board regarding the proposed revisions to come forward There being no further comments , the Chairman closed the public hearing Upon a motion by Commissioner Cookie Pope , seconded by Commissioner Ted G Godwin , and carried unanimously , the Board adopted the following resolutions approving the boundary relocations for the fire service districts as well as the fire insurance districts RESOLUTION PROVIDING FOR RELOCATION OF ADJOINING BOUNDARY LINES OF FIRE SERVICE DISTRICTS IN JOHNSTON COUNTY WHEREAS , the Fire Service Districts of Fifty - Two Ten , Archer Lodge , Banner and Benson , Bentonville , Beulah and Kenly , Blackman’s Crossroads , Boon Hill and Princeton , Brogden , Claytex and Clayton , Corinth - Holder , Elevation , McLemore , Meadow , Micro , Nahunta , Newton Grove , Oakland , O’Neal , Pi - Le and Pine Level , Selma and Selma Rural , Shoe Heel , Smithfield and Smithfield Rural , Stricklands Crossroads , Thanksgiving , West Johnston , Wilson’s Mills , and Wynn and Four Oaks collectively known as the “ Fire Service Districts ” have been operating as county service districts providing fire protection services since their creation by the Johnston County Board of Commissioners ; and WHEREAS , the Board has determined that the boundary lines of the Fire Service Districts should be relocated to align the fire service district boundaries with the fire insurance district boundaries and to maximize the five - mile coverage area for fire insurance grading purposes ; and WHEREAS , pursuant to NC General Statutes § 153A - 3043 , the Board has determined to relocate the boundary lines of the Fire Service Districts consistently with the maps attached hereto and incorporated by reference ; and WHEREAS , pursuant to NG General Statutes § 153A - 3043 , a report was prepared containing the maps of the proposed districts , showing the proposed boundaries , statements showing the proposed districts meet the standards as required by law , and plans for providing fire protection services to the proposed districts WHEREAS , pursuant to NC General Statutes Section § 153A - 3043 c a notice of public hearing was prepared stating the date , hour and place of the hearing and its subject and stating that the report required by § 153A - 3043 b , including maps of the Fire Service Districts and the boundary lines to be relocated was available for public inspection in the office of the Clerk to the Board , and such notice was properly and timely published ; and WHEREAS , a public hearing was held at 10 00 AM on May 7 , 2018 , in the Commissioner’s Meeting Room , Johnston County Courthouse , Smithfield , North Carolina at which time all interested persons appeared and were heard , or had an opportunity to appear and be heard , concerning the question of relocation of the boundary lines of the Fire Service Districts of Johnston County ; andPage1231 May 7 , 2018 – 10 00 am Continued WHEREAS , at such meeting the Board determined that it was appropriate to relocate the boundaries of the Fire Service Districts , and that the proposed boundary relocation meets the requirements of § 153A - 3043 ; and WHEREAS , the Board , following the public hearing , finds that the relocation of the fire district boundaries is in the best interest of the citizens to align the fire service district boundaries with the fire insurance district boundaries and to maximize the five - mile coverage area , that the Fire Service Districts are capable of providing fire protection services in the areas affected , and that the effect that changes in the amount of taxable property will have on the ability of the Fire Service Districts to provide services or service debt will be negligible and in any event outweighed by the benefits to the people and property located in the districts NOW , THEREFORE , BE IT RESOLVED BY the Johnston County Board of Commissioners , meeting in regular session at Smithfield , North Carolina , on May 7 , 2018 , that the boundary lines of the Fifty - Two Ten , Archer Lodge , Banner and Benson , Bentonville , Beulah and Kenly , Blackman’s Crossroads , Boon Hill and Princeton , Brogden , Claytex and Clayton , Corinth - Holder , Elevation , McLemore , Meadow , Micro , Nahunta , Newton Grove , Oakland , O’Neal , Pi - Le and Pine Level , Selma and Selma Rural , Shoe Heel , Smithfield and Smithfield Rural , Stricklands Crossroads , Thanksgiving , West Johnston , Wilson’s Mills , and Wynn and Four Oaks Fire Service Districts of Johnston County are hereby revised and the boundary lines relocated in accordance and consistently with the maps attached hereto and incorporated by reference , and as represented in the GIS produced maps certified by the County Fire Marshal , to take effect July 1 , 2018 at 12 00 am th Adopted this the 7 day of May , 2018 Page2232 May 7 , 2018 – 10 00 am ContinuedPage3233 May 7 , 2018 – 10 00 am ContinuedPage4234 May 7 , 2018 – 10 00 am ContinuedPage5235 May 7 , 2018 – 10 00 am ContinuedPage6236 May 7 , 2018 – 10 00 am ContinuedPage7237 May 7 , 2018 – 10 00 am ContinuedPage8238 May 7 , 2018 – 10 00 am ContinuedPage9239 May 7 , 2018 – 10 00 am ContinuedPage0240 May 7 , 2018 – 10 00 am ContinuedPage1241 May 7 , 2018 – 10 00 am ContinuedPage2242 May 7 , 2018 – 10 00 am ContinuedPage3243 May 7 , 2018 – 10 00 am ContinuedPage4244 May 7 , 2018 – 10 00 am ContinuedPage5245 May 7 , 2018 – 10 00 am Continued RESOLUTION PROVIDING FOR THE RELOCATION OF ADJOINING BOUNDARY LINES OF FIRE INSURANCE DISTRICTS IN JOHNSTON COUNTY , NORTH CAROLINA WHEREAS , pursuant to NC General Statute § 153A - 233 , counties may designate fire districts or parts of existing districts and prescribe the boundaries thereof for insurance grading purposes “ Fire Insurance Districts ” ; and WHEREAS , the Johnston County Board of Commissioners “ Board ” discussed and considered the relocation of adjoining boundary lines of the following Fire Insurance Districts at a properly noticed regularly held meeting on May 7 , 2018 at 10 00 am in the Commissioners Meeting Room at the Johnston County Courthouse in Smithfield , North Carolina Fifty - Two Ten Fire Insurance District ; Archer Lodge Fire Insurance District ; Banner and Benson Fire Insurance District ; Bentonville Fire Insurance District ; Beulah and Kenly Fire Insurance District ; Blackman’s Crossroads Fire Insurance District ; Boon Hill and Princeton Fire Insurance District ; Brogden Fire Insurance District ; Claytex and Clayton Fire Insurance District ; Corinth - Holder Fire Insurance District ; Elevation Fire Insurance District ; Garner Suburban Fire Insurance District ; Meadow Fire Insurance District ; McLemore Fire Insurance District ; Micro Fire Insurance District ; Nahunta Fire Insurance District ; Newton Grove Fire Insurance District ; Oakland Fire Insurance District ; O’Neal Fire Insurance District ; Pi - Le and Pine Level Fire Insurance District ; Selma and Selma Rural Fire Insurance District ; Shoe Heel Fire Insurance District ; Smithfield and Smithfield Rural Fire Insurance District ; Stricklands Crossroads Fire Insurance District ; Thanksgiving Fire Insurance District ; Wakelon Fire Insurance District ; West Johnston Fire Insurance District ; Wilson’s Mills Fire Insurance District ; and Wynn and Four Oaks Fire Insurance District ; and WHEREAS , the Board has determined it is in the best interest of the citizens of Johnston County to relocate the adjoining boundaries of said Fire Insurance Districts as shown on the maps attached hereto and incorporated by reference ; and NOW , THEREFORE , BE IT RESOLVED BY the Johnston County Board of Commissioners , meeting in regular session at Smithfield , North Carolina , on May 7 , 2018 , that the Fire Insurance Districts of Johnston County are hereby revised and the boundary lines relocated in accordance and consistently with the maps attached hereto and incorporated by reference , and as represented in the GIS produced maps certified by the County Fire Marshal , to take effect immediately upon the adoption of this resolution th Adopted this the 7 day of May , 2018 Page6246 May 7 , 2018 – 10 00 am ContinuedPage7247 May 7 , 2018 – 10 00 am ContinuedPage8248 May 7 , 2018 – 10 00 am ContinuedPage9249 May 7 , 2018 – 10 00 am ContinuedPage0250 May 7 , 2018 – 10 00 am ContinuedPage1251 May 7 , 2018 – 10 00 am ContinuedPage2252 May 7 , 2018 – 10 00 am ContinuedPage3253 May 7 , 2018 – 10 00 am ContinuedPage4254 May 7 , 2018 – 10 00 am ContinuedPage5255 May 7 , 2018 – 10 00 am ContinuedPage6256 May 7 , 2018 – 10 00 am ContinuedPage7257 May 7 , 2018 – 10 00 am ContinuedPage8258 May 7 , 2018 – 10 00 am ContinuedPage9259 May 7 , 2018 – 10 00 am ContinuedPage0260 May 7 , 2018 – 10 00 am Continued 5 The Mercer Group – Compensation Review Update Phillip Robertson , Senior Vice President with The Mercer Group , addressed the Board Mr Robertson explained that The Mercer Group sent market surveys to regional organizations that are comparable to Johnston County and then analyzed the data they received Mr Robertson reported overall in his opinion , Johnston County’s compensation program is in good shape He stated the County’s Human Resources Department does a much better job of managing the compensation system than what he is used to seeing in other organizations Mr Robertson stated going forward he would recommend the County consider things such as salary compression and performance management in an effort to move employees through their pay range Mr Robertson offered to answer any questions At the inquiry of Commissioner Ted G Godwin , Mr Robertson complimented the County’s Human Resources Department and stated the staff seems to be focused on management of the system by monitoring where employees are within their pay ranges and developing ways to move them through those ranges , which is what he prefers to see with organizations like Johnston County Commissioner Chad M Stewart asked who received the market surveys Mr Robertson responded the market surveys were sent to a number of counties and municipalities that were comparable to Johnston County but also located within a commuting radius County Manager Rick Hester stated staff would be looking at ways to address some of the recommendations by The Mercer Group through the budget process 6 Finance – Resolutions for 2018 General Obligation Bond Referendum Debt and Grant Management Analyst Martha Lasater reviewed the request with the Board for adoption of resolutions pertaining to the 2018 General Obligation Bond Referendum with respect to Johnston County Schools and Johnston Community College Chairman Jeffrey P Carver introduced resolutions , the titles of which follow and were read RESOLUTION APPROVING THE FILING OF AN APPLICATION WITH THE LOCAL GOVERNMENT COMMISSION WITH RESPECT TO UP TO 61,000,000 GENERAL OBLIGATION SCHOOL BONDS , AUTHORIZING PUBLICATION OF A NOTICE OF INTENT TO FILE SAID APPLICATION AND MAKING CERTAIN FINDINGS RELATED THERETO WHEREAS , the Board of Commissioners of Johnston County the “ Board ” has decided to pursue the issuance of general obligation school bonds in the maximum aggregate principal amount of 61,000,000 the “ School Bonds ” under the Local Government Bond Act the “ Act ” to finance , in part , the acquisition , construction and equipping of modifications , renovations , additions , improvements and extensions to existing facilities and or one or more new buildings or other educational facilities for Johnston County public schools , including acquisition of necessary land and rights - of - way the “ Public School Projects ” ; WHEREAS , under the Act the issuance of such bonds must be approved by the Local Government Commission and pursuant to GS § 159 - 50 of the Act , a notice of the intention to file an application with the Local Government Commission must be published prior to filing of the application ; NOW , THEREFORE , the Board of Commissioners of Johnston County , meeting in regular session in Smithfield , North Carolina , on May 7 , 2018 , does the following BE IT RESOLVED BY THE BOARD OF COMMISSIONERS OF JOHNSTON COUNTY 1 The financing by the County of the acquisition , construction and equipping of modifications , renovations , additions , improvements and extensions to existing facilities and or one or more new buildings or other educational facilities for Johnston County public schools , including acquisition of necessary land and rights - of - way , with general obligation bonds of Johnston County in an aggregate principal amount not to exceed 61,000,000 is determined to be necessary and expedient because of the recent and projected growth in school age population in Johnston County , and the inability of the existing school facilities to house the additional student population Page1261 May 7 , 2018 – 10 00 am Continued 2 The aggregate amount of the proposed bond issue is found to be adequate and not excessive for its proposed purpose because preliminary reports have estimated total project costs for the Public School Projects to be approximately 61,000,000 3 The debt management , budgetary and fiscal management policies of Johnston County are found to have been carried out in strict compliance with applicable law as evidenced by the fact that a The Local Government Commission has taken no action against the County , nor found the County to have acted improperly in debt management b The County has not defaulted on any debt obligation c The County follows the debt management guidelines of the North Carolina Local Government Commission 4 No property tax increase is expected to be necessary to pay the increased debt service requirements resulting from the School Bonds 5 The filing of an application with the Local Government Commission for approval of the proposed School Bonds is hereby approved and confirmed and the Chairman , the Clerk to the Board of Commissioners , and the Director of Finance , or any one of them , are designated to serve as representatives of the County in connection with the application for approval of the School Bonds with the Local Government Commission and are authorized to cause publication of a Notice of Intent to file the application 6 Nexsen Pruet , PLLC is hereby designated bond counsel for the School Bonds 7 This resolution shall take effect immediately NOTICE OF INTENTION TO FILE AN APPLICATION WITH THE LOCAL GOVERNMENT COMMISSION FOR APPROVAL OF BONDS Notice is hereby given that the Board of Commissioners of Johnston County , North Carolina the “ Board ” , intends to file an application with the Local Government Commission the “ LGC ” for its approval of the issuance of the following proposed bonds of the County of Johnston , North Carolina , which bonds shall be subject to the approval of the voters of said County at a referendum 61,000,000 General Obligation School Bonds for the purpose of providing funds , with any other available funds , for the acquisition , construction and equipping of modifications , renovations , additions , improvements and extensions to existing facilities and or one or more new buildings or other educational facilities for Johnston County public schools , including acquisition of necessary land and rights - of - way Any citizen or taxpayer of Johnston County who objects to said bonds in whole or in part may , at any time within seven days from the date of publication of this Notice , file with the undersigned and the LGC a statement setting forth his or her objections and containing his or her name and address as provided in Section 159 - 50 of the General Statutes of North Carolina The mailing address for the LGC is the Longleaf Building , 3200 Atlantic Avenue , Raleigh , North Carolina 27604 Anyone who files a statement of objections with the LGC shall also file a copy of said statement with the undersigned at Johnston County Courthouse , PO Box 1049 , Smithfield , North Carolina 27577 Objections set forth in said statement will be considered by the LGC , along with said application , in determining whether to approve or disapprove said application JOHNSTON COUNTY BOARD OF COMMISSIONERS By ___________________________________ Paula G Woodard Clerk to the Board of CommissionersPage2262 May 7 , 2018 – 10 00 am Continued RESOLUTION DECLARING OFFICIAL INTENT TO REIMBURSE EXPENDITURES WITH PROCEEDS OF DEBT PURSUANT TO UNITED STATES DEPARTMENT OF TREASURY REGULATIONS BE IT RESOLVED by the Board of Commissioners of Johnston County 1 The Board hereby finds , determines and declares as follows a Treasury Regulations Section 1150 - 2 the “ Regulations ” , promulgated by the United States Department of Treasury on June 18 , 1993 , prescribes certain specific procedures applicable to certain obligations issued by the County after June 30 , 1993 , including , without limitation , a requirement that the County timely declare its official intent to reimburse certain expenditures with the proceeds of debt to be issued thereafter by the County b The County has advanced and or will advance its own funds to pay certain capital costs the “ Original Expenditures ” associated with the County’s acquisition , construction and equipping of modifications , renovations , additions , improvements and extensions to existing facilities and or one or more new buildings or other educational facilities for Johnston County public schools , including acquisition of necessary land and rights - of - way the “ School Projects ” c The funds heretofore advanced or to be advanced by the County to pay the Original Expenditures are or will be available only on a temporary basis , and do not consist of funds that were otherwise earmarked or intended to be used by the County to permanently finance the Original Expenditures d As of the date hereof , the County reasonably expects that it will reimburse itself for such Original Expenditures with the proceeds of debt to be incurred by the County , and the maximum principal amount of debt to be incurred with respect to the School Projects is expected to be 61,000,000 e All Original Expenditures to be reimbursed by the County were paid no more than 60 days prior to , or will be paid on or after the date of , this declaration of official intent The County understands that such reimbursement must occur not later than 18 months after the later of i the date the Original Expenditure was paid ; or ii the date the School Projects are placed in service or abandoned , but in no event more than 3 years after the Original Expenditure was paid 2 This resolution shall take effect immediately RESOLUTION APPROVING THE FILING OF AN APPLICATION WITH THE LOCAL GOVERNMENT COMMISSION WITH RESPECT TO UP TO 15,000,000 GENERAL OBLIGATION COMMUNITY COLLEGE BONDS , AUTHORIZING PUBLICATION OF A NOTICE OF INTENT TO FILE SAID APPLICATION AND MAKING CERTAIN FINDINGS RELATED THERETO WHEREAS , the Board has decided to pursue the issuance of general obligation community college bonds in the maximum aggregate principal amount of 15,000,000 the “ Community College Bonds ” under the Act to finance , in part , the acquisition , construction , installation and equipping of modifications , renovations , additions , improvements and extensions to existing community college facilities and or one or more new buildings , plants or other community college facilities for Johnston Community College including , without limitation , the acquisition of land , easements and rights - of - way the “ Community College Projects ” ; WHEREAS , under the Act the issuance of such bonds must be approved by the Local Government Commission and pursuant to GS § 159 - 50 of the Act , a notice of the intention to file an application with the Local Government Commission must be published prior to filing of the application ; NOW , THEREFORE , the Board of Commissioners of Johnston County , meeting in regular session in Smithfield , North Carolina , on May 7 , 2018 , does the following BE IT RESOLVED BY THE BOARD OF COMMISSIONERS OF JOHNSTON COUNTY 1 The financing by the County of the acquisition , construction , installation and equipping of modifications , renovations , additions , improvements and extensions to existing community college facilities and or one or more new buildings , plants or other community college facilities for Johnston Community CollegePage3263 May 7 , 2018 – 10 00 am Continued including , without limitation , the acquisition of land , easements and rights - of - way with general obligation bonds of Johnston County in an aggregate principal amount not to exceed 15,000,000 is determined to be necessary and expedient because of the recent and projected growth of Johnston Community College enrollment 2 The aggregate amount of the proposed bond issue is found to be adequate and not excessive for its proposed purpose because preliminary reports have estimated total project costs for the Community College Projects to be approximately 15,000,000 3 The debt management , budgetary and fiscal management policies of Johnston County are found to have been carried out in strict compliance with applicable law as evidenced by the fact that a The Local Government Commission has taken no action against the County , nor found the County to have acted improperly in debt management b The County has not defaulted on any debt obligation c The County follows the debt management guidelines of the North Carolina Local Government Commission 4 No property tax increase is expected to be necessary to pay the increased debt service requirements resulting from the Community College Bonds 5 The filing of an application with the Local Government Commission for approval of the proposed Community College Bonds is hereby approved and confirmed and the Chairman , the Clerk to the Board of Commissioners , and the Director of Finance , or any one of them , are designated to serve as representatives of the County in connection with the application for approval of the Community College Bonds with the Local Government Commission and are authorized to cause publication of a Notice of Intent to file the application 6 Nexsen Pruet , PLLC is hereby designated bond counsel for the Community College Bonds 7 This resolution shall take effect immediately NOTICE OF INTENTION TO FILE AN APPLICATION WITH THE LOCAL GOVERNMENT COMMISSION FOR APPROVAL OF BONDS Notice is hereby given that the Board of Commissioners of Johnston County , North Carolina the “ Board ” , intends to file an application with the Local Government Commission the “ LGC ” for its approval of the issuance of the following proposed bonds of the County of Johnston , North Carolina , which bonds shall be subject to the approval of the voters of said County at a referendum 15,000,000 General Obligation Community College Bonds for the purpose of providing funds , with any other available funds , for the acquisition , construction , installation and equipping of modifications , renovations , additions , improvements and extensions to existing community college facilities and or one or more new buildings , plants or other community college facilities for Johnston Community College including , without limitation , the acquisition of land , easements and rights - of - way Any citizen or taxpayer of Johnston County who objects to said bonds in whole or in part may , at any time within seven days from the date of publication of this Notice , file with the undersigned and the LGC a statement setting forth his or her objections and containing his or her name and address as provided in Section 159 - 50 of the General Statutes of North Carolina The mailing address for the LGC is the Longleaf Building , 3200 Atlantic Avenue , Raleigh , North Carolina 27604 Anyone who files a statement of objections with the LGC shall also file a copy of said statement with the undersigned at Johnston County Courthouse , PO Box 1049 , Smithfield , North Carolina 27577 Objections set forth in said statement will be considered by the LGC , along with said application , in determining whether to approve or disapprove said application JOHNSTON COUNTY BOARD OF COMMISSIONERS By ___________________________________ Paula G Woodard Clerk to the Board of CommissionersPage4264 May 7 , 2018 – 10 00 am Continued RESOLUTION DECLARING OFFICIAL INTENT TO REIMBURSE EXPENDITURES WITH PROCEEDS OF DEBT PURSUANT TO UNITED STATES DEPARTMENT OF TREASURY REGULATIONS BE IT RESOLVED by the Board of Commissioners of Johnston County 1 The Board hereby finds , determines and declares as follows a Treasury Regulations Section 1150 - 2 the “ Regulations ” , promulgated by the United States Department of Treasury on June 18 , 1993 , prescribes certain specific procedures applicable to certain obligations issued by the County after June 30 , 1993 , including , without limitation , a requirement that the County timely declare its official intent to reimburse certain expenditures with the proceeds of debt to be issued thereafter by the County b The County has advanced and or will advance its own funds to pay certain capital costs the “ Original Expenditures ” associated with the County’s acquisition , construction , installation and equipping of modifications , renovations , additions , improvements and extensions to existing community college facilities and or one or more new buildings , plants or other community college facilities for Johnston Community College including , without limitation , the acquisition of land , easements and rights - of - way the “ Community College Projects ” c The funds heretofore advanced or to be advanced by the County to pay the Original Expenditures are or will be available only on a temporary basis , and do not consist of funds that were otherwise earmarked or intended to be used by the County to permanently finance the Original Expenditures d As of the date hereof , the County reasonably expects that it will reimburse itself for such Original Expenditures with the proceeds of debt to be incurred by the County , and the maximum principal amount of debt to be incurred with respect to the Community College Projects is expected to be 15,000,000 e All Original Expenditures to be reimbursed by the County were paid no more than 60 days prior to , or will be paid on or after the date of , this declaration of official intent The County understands that such reimbursement must occur not later than 18 months after the later of i the date the Original Expenditure was paid ; or ii the date the Community College Projects are placed in service or abandoned , but in no event more than 3 years after the Original Expenditure was paid 2 This resolution shall take effect immediately Commissioner Ted G Godwin moved the passage of such resolutions and Commissioner Allen L Mims , Jr seconded the motion , and the resolutions were passed by the following vote Ayes Jeffrey P Carver , Ted G Godwin , Cookie Pope , Allen L Mims , Jr , Chad M Stewart , Larry Wood , and Lee Jackson Nays None Not voting None 7 Debt Service Structure Options County Manager Rick Hester submitted to the Board an exhibit comparing the debt service structure the County has utilized in the past versus the presently preferred structure by the Local Government Commission LGC staff Mr Hester noted although staff prefers the “ Case A – Targeted Structuring ” , it will require special consideration by the LGC Mr Hester explained that during a recent meeting with the LGC , Johnston County Schools , and Johnston Community College , the proposed debt service structure was submitted to LGC staff and was based on how the County has structured its debt for the past 18 – 20 years Mr Hester reported even though the County has utilized the same structure for approximately 20 years , it seems there may be a change in philosophies concerning debt service structures with the LGC staff He stated staff is requesting the Board to support “ Case A – Targeted Structuring ” as listed on the exhibit for the debt service structure covering the 2018 bond referendum as well as the detention center financing repayment schedules Upon a motion by Commissioner Ted G Godwin , seconded by Commissioner Cookie Pope , and carried unanimously , the Board voted to utilize “ Case A – Targeted Structuring ” outlined in the followingPage5265 May 7 , 2018 – 10 00 am Continued spreadsheet as the preferred debt service structure for the 2018 bond referendum and detention center financing repayment schedules , subject to approval by the Local Government Commission Commissioner Ted G Godwin stated it is important to make sure the LGC understands the current debt service structure has been utilized by the County for 20 years Chairman Jeffrey P Carver agreed and stated that same structure has been used while the County has received multiple bond rating upgrades from Moody’s and Standard and Poor’s 8 Public Utilities – Town of Benson Memorandum of Agreement – Wastewater Treatment Capacity and Lease of Nitrogen Utilities Director Chandra Farmer , PE , explained that under the existing interlocal agreements between the County and the Town of Benson , the County can discharge up to 192,160 gallons per day to the Town’s wastewater system for treatment She reported the Public Utilities staff has worked with the Town of Benson staff to draft a proposed “ Memorandum of Agreement Between the Town of Benson and Johnston County Concerning Availability of Wastewater Treatment Capacity and Lease of Wastewater Treatment Plant Effluent Nitrogen Credits ” Ms Farmer reported the proposed agreement includes the following ? The Town agrees to receive an additional 025 MGD of wastewater from the County system with no allocation charge ? The County shall pay the Town the prevailing treatment rate charged by the Town in accordance with the existing agreement for any wastewater delivered to the Town plant ? The Town will lease to the County up to 10,000 lbs yr of effluent nitrogen as available and as needed ? The lease rate will be based on the prevailing lease rate among members of the NRCA Neuse River Compliance Association at the time of the lease ? The agreement term is 5 years with automatic renewal in one year increments thereafter Ms Farmer stated staff respectfully requests the Board’s consideration of the proposed agreement between the Town of Benson and Johnston County Upon a motion by Commissioner Ted G Godwin , seconded by Commissioner Cookie Pope , and carried unanimously , the Board approved the following Memorandum of Agreement with the Town of Benson Memorandum of Agreement Between Town of Benson and Johnston County Concerning Availability of Wastewater Treatment Capacity and Lease of Wastewater Treatment Plant Effluent Nitrogen Credits General The Town of Benson hereinafter called the “ Town ” has a wastewater treatment plant with a capacity of 190 MGD NPDES Permit NoNC0020389 The Town and Johnston County hereinafter called the “ County ” have existing wastewater agreements dated April 14 , 1999 , May 17 , 2005 and June 25 , 2009 for treatment of up toPage6266 May 7 , 2018 – 10 00 am Continued 192,160 gpd of wastewater from the County’s system Further , the County previously constructed pumping and piping improvements to deliver the County’s wastewater to the Town’s treatment plant The Town’s wastewater treatment plant currently has surplus treatment capacity and surplus effluent total nitrogen mass effluent limits The County is planning an expansion of its wastewater treatment plant NPDES Permit No NC0030716 , but until the expansion of the plant is complete and the County acquires additional total nitrogen effluent limit credits and or expands its reclaimed water system , the County needs and desires additional wastewater capacity and effluent nitrogen limit credits on a temporary basis The term of the interim period of need is five years Agreement The Town agrees to receive up to an additional 025 MGD of wastewater from the County system for treatment in its plant The 025 MGD of treatment capacity will be provided with no capacity allocation charge since the period of availability is limited The Town will charge the County for treatment of the additional th wastewater under the terms of the June 25 2009 agreement , however , notwithstanding the foregoing , the County shall pay to Town the current and prevailing rate charged by the Town for treatment of wastewater under this agreement The Town shall lease to the County up to 10,000 lbs per year of effluent nitrogen allocation , as available by the Town and as needed by the County The lease rate charged by the Town shall be based on the prevailing lease rate among members of the NRCA Neuse River Compliance Association at the time of the allocation to the County from Town The agreement shall be effective on July 1 , 2018 , and shall extend for 5 years The agreement will automatically renew in one year increments unless either party provides a written request for termination at least 30 days prior to the expiration date Priority of Town Wastewater Needs In event the Town requires either wastewater treatment capacity or effluent nitrogen limit credits during the term of this Agreement , with One Hundred Twenty 120 days written notice the Town may withdraw all or part of 025 MGD treatment capacity allocation and or decline to lease or make provision of all or part of the 10,000 lbs of effluent nitrogen Third Party Approval Lease of effluent nitrogen credits must be approved by the Neuse River Compliance Association NRCA under the terms of Permit No NPDES NCC000001 and the by - laws of NRCA County shall be responsible for ensuring this agreement is in compliance with all applicable standards promulgated by the NRCA and Town shall assist and facilitate County to obtain such compliance Any cost associated with compliance with or reporting to the NRCA shall be borne by the County Delivery of Wastewater It is anticipated that County shall deliver to Town any wastewater to be treated under this Agreement at the US Highway 301 Force Main line which currently ties into the Town of Benson Wastewater Sewer system The Town and County hereby agree to the terms described herein on this the ____ day of _____ , 2018 9 Juvenile Crime Prevention Council – Proposed Budget for FY 2018 - 2019 The Honorable Judge Addie Rawls , Juvenile Crime Prevention Council JCPC Chair , presented the Council’s proposed budget for Fiscal Year 2018 – 2019 and requested its approval The State’s allocation for Fiscal Year 2018 – 2019 is anticipated to be 251,231 , and the JCPC is requesting 59,000 from the County for the upcoming year Judge Rawls introduced JCPC Vice Chairman Steve Strickland , Member Lama Sinno , Council Administrative Assistant Sharon Ocean - Carter as well as Johnston County Youth Services Program Director Deborah Bolin She recognized Commissioner Chad M Stewart for his representation on the Council and thanked County Manager Rick Hester and Finance Director Chad McLamb for their assistance Judge Rawls presented the following to the Board We are mandated by statute to recommend to the Board of County Commissioners funding for dispositional alternatives for sentencing juveniles who have been adjudicated delinquent orPage7267 May 7 , 2018 – 10 00 am Continued undisciplined Currently , it costs each individual county 12200 per day for a juvenile that is held in detention and the State 126,401 per year for each juvenile that is committed to a Youth Development Center , formerly known as training school Currently Johnston County has at least 1 committed in training school There are three levels of sanctions Level 1 includes community service , restitution , emergency home shelter and community based programs that target changing the negative behavior of delinquent youth Level 2 sanctions include community service and restitution , structured day and other out of home placements Level 3 is commitment to training school We recommend funding for the following programs Johnston County Youth Services This program has several components The Structured Day Program is used for juveniles who have been short and long term suspended from school and are on juvenile probation This a Level 2 sanction and is frequently used by the Court to prevent further delinquent behavior of youth suspended from the school system The actual cash money requested from the County is used to pay for the instructor in this program The State funds will not pay for an instructor and this program cannot exist without an instructor The next component is New Directions , which is a Guided Growth Program with a male group that meets twice a week and a female group that meets twice a week This program will address the needs of juveniles by providing mentors and counselors to deal with anger management , conflict resolution and problem solving The third component is Restoration Alternatives , a program that provides community service and restitution It is one of our most used programs and it actually provides restitution to victims of crimes The juveniles perform contract work for the citizens of Johnston County and the money paid is applied towards that juvenile’s court obligations The program coordinator of this program actually works on site with the juveniles and has limited part - time help Recommended Funding 201,661 , plus anticipated 39,000 county funds for instructor Healthy Choices This program will provide an environment for at - risk juveniles to become receptive to exploring their dysfunctional behavior and initiate change The means through which services are provided include group intervention , group activities , case management , and coordination with families , schools , social service agencies , and the courts A Nationally recognized curriculum is presented in a group setting focusing on a variety of possible deficits , including but not limited to , conflict resolution , anger management , social skills training , assertiveness training , and substance abuse Healthy Choices currently accepts children from all youth serving agencies in the County Recommended Funding 25,970 Preparing To Soar Teen Court Teen Court provides an alternative to prosecution of youth between the ages of 11 - 17 Youth are sanctioned with constructive sentences by a jury of their peers This program trains volunteers as courtroom clerks , bailiffs , jurors , defense and prosecuting attorneys Recommended Funding 20,000 , plus anticipated 20,000 county funds Administrative Budget These are funds set aside to cover the expenses of the committee which includes salary of the administrative assistant , mail and other administrative costs As a committee , we must advertise the availability of funds and meet at the very least on a monthly basis We currently have at least ten meetings per year and minutes are taken at these meetings Additionally , we provide for community awareness through conferences , yearly achievement recognitions of juveniles in our programs , training , and expenses of the board members The State allows us to set aside up to 15,000 , but we only allocate a minimum amount Any overage is usually allocated back to our programs Recommended Funding 3,600 Please note We have not increased our request of county matching funds Most of the 20 match required by each program is through in - kind services Our programs have gone out of their way to find other sources to meet the 20 match with the exception of 39,000 which is used to pay for the following Instructor in Structured Day Program ; Community Service Restitution Assistant ; also , to help pay for increased transportation expenses and utilities Total Anticipated Amount from State 251,231 Total Anticipated Requested from County 59,000Page8268 May 7 , 2018 – 10 00 am Continued Judge Rawls spoke on the juvenile numbers in the County and stated whereas Johnston County used to be one of the better counties , the numbers are now steadily increasing Judge Rawls stated she is unsure why the increase is occurring and if it perhaps relates to the changes in the alternative school program Judge Rawls noted so far , Johnston County does not have the number of egregious crimes as seen in other counties , but she cautioned everyone must be progressive and proactive moving forward Commissioner Ted G Godwin asked if the Juvenile Crime Prevention Council had been asked or would like to provide any input regarding changes in the alternative school program Judge Rawls responded that Deborah Bolin , through Johnston County Youth Services , has been actively participating with the alternative school program changes and she continues to cooperate with them with respect to addressing the needs Judge Rawls noted she is available to help and in an effort to remain involved , she still serves on the Clayton High School Advisory Council even though her children have graduated Judge Rawls commented that some of the children seem to be doing better in the second alternative school program and she is actually a proponent of working with children within their own environments She stressed that even though there are different thoughts on how to address problems , there is a need to focus on prevention The Board thanked Judge Rawls and the JCPC for their work Upon a motion by Commissioner Chad M Stewart , seconded by Commissioner Cookie Pope , and carried by unanimous vote , the Board approved the Juvenile Crime Prevention Council’s proposed budget for Fiscal Year 2018 - 2019 ; and further approved the 59,000 County allocation request , pending final adoption of the County Budget for Fiscal Year 2018 - 2019 10 Public Utilities – Request for Sole Source Purchase – Water Treatment Plant Claricone No 9 and No 10 Utilities Director Chandra Farmer , PE , reported after receiving the Notice of Intent to Fund from NCDEQ – Division of Water Infrastructure , the Board of Commissioners adopted a budget for the 20 MGD Water Treatment Plant Expansion in October of 2017 and the proposed project is under design Ms Farmer stated one component of the project is the addition of a solids contact clarifier Ms Farmer explained the County’s process train currently consists of eight solids contact clarifiers The existing clarifiers were purchased from Chicago Bridge & Iron Company CB & I and are referred to as Claricones ® She stated in order to maintain standardization , compatibility and consistency for operation , staff would like to request an exemption to the formal bidding requirements for the addition of Claricone ® No 9 as part of the 20 MGD expansion project and Claricone ® No 10 , which will be included in a future project Ms Farmer noted the requested exemption is in accordance with the standardization and compatibility exemption allowed under the statutes and would allow the County to negotiate a contract with CB & I Ms Farmer stated the contract with CB & I will contain all necessary provisions to meet funding agency , Local , State and Federal requirements Ms Farmer stated staff respectfully requests approval to sole source purchase Claricone ® No 9 and No 10 from Chicago Bridge & Iron Company CB & I Commissioner Allen L Mims , Jr stated it makes good sense to keep everything the same and moved the Board approve the sole source purchase of Claricone ® No 9 and No 10 from Chicago Bridge & Iron Company for the 20 MGD Water Treatment Plant Expansion Project Commissioner Cookie Pope seconded the motion which carried by unanimous vote 11 Public Utilities – Call for Public Hearing – System Development Fee Analysis Utilities Director Chandra Farmer , PE , stated in April 2018 , Willdan Financial Services completed a System Development Fee analysis for the review and development of water and wastewater system development fees in accordance with the General Assembly of North Carolina Session Law 2017 - 138 She noted the analysis is currently published on the County’s website and the public will have 45 days to submit written comments Ms Farmer reported after comments are received and evaluated , a public hearing must be held to consider adoption of the analysis and system development fees She stated staff respectfully requests the Board to schedule a public hearing to consider the System Development Fee analysis and proposed revisions to the County’s “ Water and Sewer Policies ” related to defining system development fees Commissioner Cookie Pope moved that the public hearing be held on June 4 , 2018 at the 6 00 pm meeting Commissioner Ted G Godwin seconded the motion which carried by unanimous vote Page9269 May 7 , 2018 – 10 00 am Continued Upon a question by Commissioner Larry Wood , Ms Farmer reported to date , staff has received no comments or questions from the public regarding the analysis 12 Public Utilities – City of Raleigh Memorandum of Understanding – Regional Wastewater Planning Utilities Director Chandra Farmer , PE , stated the Johnston County Utilities staff has communicated with the City of Raleigh Public Utilities staff regarding future wastewater treatment planning She reported as both entities plan to meet future demands for wastewater treatment , staff has discussed a joint study to evaluate potential regional options Ms Farmer stated a joint study is outlined in a proposed “ Memorandum of Understanding MOU Between the County of Johnston and the City of Raleigh ” and includes the following ? Participation in joint study workshops and meetings ? Cooperation in distributing available information to the other party as well as third parties required ? Review infrastructure and wastewater treatment alternatives ? Develop a regional study report ? Determine if a viable regional solution exists Ms Farmer reported no compensation shall be paid to either party and Johnston County would be responsible for gathering and sharing data related to its existing wastewater system and future treatment needs ; developing conceptual treatment alternatives and associated costs ; and determining the optimal solution Ms Farmer stated the Department of Utilities respectfully requests approval of the MOU Upon a motion by Commissioner Cookie Pope , seconded by Commissioner Ted G Godwin , and carried unanimously , the Board approved the Memorandum of Understanding with the City of Raleigh as follows PagePage pageNumber50270 May 7 , 2018 – 10 00 am ContinuedPagePage pageNumber51271 May 7 , 2018 – 10 00 am ContinuedPagePage pageNumber52272 May 7 , 2018 – 10 00 am ContinuedPagePage pageNumber53273 May 7 , 2018 – 10 00 am Continued 13 Public Utilities – Residential Sewer Service Policy Discussion Utilities Director Chandra Farmer , PE , state