March 5, 2018 - 10:00 AM - County Board of Commissioner Meeting Minutes

10 142 Meeting of the Johnston County Board of Commissioners March 5 , 2018 10 00 am The Johnston County Board of Commissioners met in regular session Monday , March 5 , 2018 at 10 00 am in the Commissioners Meeting Room , Johnston County Courthouse Annex , Smithfield , North Carolina The following members were present Present Chairman Jeffrey P Carver , Vice Chairman Ted G Godwin , Cookie Pope , Allen L Mims , Jr , Chad M Stewart , Larry Wood , and Lee Jackson Absent None Also Present County Manager Rick J Hester , Clerk to the Board Paula G Woodard , Finance Officer and Assistant County Manager J Chad McLamb , County Attorney Jennifer J Slusser , and Paralegal Deputy Clerk to the Board Dana Cuddington Chairman Jeffrey P Carver called the meeting to order at 10 00 am Commissioner Cookie Pope opened the meeting with a prayer American Legion Post 141 Selma led those in attendance in the Pledge of Allegiance to the American Flag 1 Approval Discussion of Agenda Upon a motion by Commissioner Chad M Stewart , seconded by Commissioner Cookie Pope , and carried by unanimous vote , the Board approved the agenda as presented 2 Consent Agenda Items Upon a motion by Commissioner Chad M Stewart , seconded by Commissioner Allen L Mims , Jr , and carried by unanimous vote , the Board approved the consent agenda items as follows A Approval of Minutes – February 1 , 2018 ; and February 5 , 2018 10 00 am and 6 00 pm B Department of Transportation – Additions to System The Board concurred with the Department of Transportation’s recommendation to add the following roads to the State Maintained System Ashview Drive – Whitfield at Flowers Plantation – Wilders Township Farmland Circle and E Cultivator Way – Massey Farm Section One – Clayton Township C Sheriff’s Office – Approval of Jail Health Plan Per the request of Sheriff Steve Bizzell the Board approved the Jail Health Plan as is required annually by the North Carolina Jail Inspector D Order to Advertise Tax Liens Pursuant to NCGS § 105 - 369 a and b1 , the total amount of unpaid real estate taxes for 2017 is 3,749,50557 as of January 31 , 2018 To satisfy the requirement of NCGS § 105 - 369 b1 , notices of unpaid delinquent taxes were sent via US mail to the owners of record as of January 12 , 2018 At the request of Tax Administrator Sheila Garner , the Board adopted the order to authorize the Tax Department to advertise the liens for the delinquent 2017 tax bills E Tax Releases & Refunds – 01 15 2018 – 02 15 2018 Real Personal Property Releases TRANS DATE TIME USER YR BILL # ACCT # TAXPAYER NAME AMOUNT 1 23 2018 8 50 06 AM ALassiter 2017 - 105396 33078061 GODWIN , JOSEPH E SR 1,49063Page143 March 5 , 2018 – 10 00 am Continued 1 24 2018 11 16 59 AM cfutch 2017 - 99390 2000127688 GRAHAM , JOHN ALWIN JR 20460 1 29 2018 3 51 40 PM dwoodward2 2017 - 33870 2000176140 LITTLE RIVER PRIMITIVE BAPTIST 76541 ASSOCIATION 2 8 2018 10 22 56 AM ALassiter 2017 - 106599 2000178125 T MART 1,00494 2 13 2018 8 41 34 AM ALassiter 2017 - 69372 2000025657 DICKENS , MARVIN DAVID JR 74844 2 13 2018 8 50 51 AM ALassiter 2017 - 22424 2000066312 MATTHEWS , THOMAS FRANKLIN 11734 Real Personal Property Refunds TRANS DATE TIME USER YR BILL # ACCT # TAXPAYER NAME AMOUNT 1 16 2018 3 33 12 PM gcallahan 2017 - 101409 2000037892 WILKINS , JOHN C JR 3,70327 1 17 2018 9 55 43 AM LOCKBOX 2017 - 1036 2000109038 HARDEE , JOSEPH RONALD 1,03749 1 17 2018 9 55 43 AM LOCKBOX 2017 - 8186 67318820 PARRISH , CHARLES E 53693 1 24 2018 2 32 08 PM LOCKBOX 2017 - 1036 2000109038 HARDEE , JOSEPH RONALD 50441 1 24 2018 2 32 08 PM LOCKBOX 2017 - 102217 2000152585 HARDEES PREC LAWNSCAPES 1,02760 INC 1 24 2018 2 32 08 PM LOCKBOX 2017 - 20684 2000149391 SYKES , RUTH ANN 35047 1 30 2018 3 00 15 PM LOCKBOX 2017 - 104829 2000113677 A E M LLC 11708 1 30 2018 3 00 15 PM LOCKBOX 2017 - 20237 2000157189 HOLLOMAN , DORIS F 25054 1 30 2018 3 00 15 PM LOCKBOX 2017 - 90379 2000157189 HOLLOMAN , DORIS F 86404 1 30 2018 3 00 15 PM LOCKBOX 2017 - 102486 2000132604 LITTLE STEPPING STONES II 27255 1 30 2018 3 00 15 PM LOCKBOX 2017 - 24741 2000090751 LITTLE STEPPING STONES INC 29746 1 30 2018 3 00 15 PM LOCKBOX 2017 - 89298 2000164083 MAUNGYOO , KUMROB 1,85293 1 31 2018 2 36 41 PM LOCKBOX 2017 - 11073 2000075819 KNIGHT , EDWARD A 20000 1 31 2018 2 55 36 PM jmorrow 2017 - 61237 2000179514 WILD , CARLA 90065 2 1 2018 11 38 02 AM jmorrow 2017 - 92873 2000127942 KENLY REAL ESTATE LLC 42792 2 5 2018 12 29 06 PM cfutch 2017 - 20237 2000157189 HOLLOMAN , DORIS F 25054 2 5 2018 12 33 05 PM cfutch 2017 - 90379 2000157189 HOLLOMAN , DORIS F 86404 2 7 2018 2 53 14 PM LOCKBOX 2017 - 3929 2000101763 DRB ENTERPRISES INC 64302 2 7 2018 2 53 14 PM LOCKBOX 2017 - 42679 2000095005 WILLOUGHBY , MERITA 68576 2 8 2018 7 59 12 AM ONLINE 2017 - 76022 2000129140 BIERENS , JOHNNY A 25065 2 9 2018 3 00 00 PM LOCKBOX 2017 - 50102 2000157542 ROBINSON , JUDY 12280 2 13 2018 2 56 07 PM LOCKBOX 2017 - 68765 2000113285 BEASLEY , REBECCA M 1,21230 2 13 2018 2 56 07 PM LOCKBOX 2017 - 78407 2000060880 BRITT , JULIE ROXANNE LEE 19894 2 13 2018 2 56 07 PM LOCKBOX 2017 - 78404 2000060880 BRITT , JULIE ROXANNE LEE 21780 2 13 2018 2 56 07 PM LOCKBOX 2017 - 20841 2000116859 COCKRELL , JULIE ROXANNE LEE 50364 2 13 2018 2 56 07 PM LOCKBOX 2016 - 93926 2000109318 TWO COUSINS ITALIAN 30137 2 14 2018 2 24 17 PM LOCKBOX 2017 - 18999 2000072787 BOONE , CANDIDA B 25442 North Carolina Vehicle Tax System - Pending Refund Report – January 2018 100 + Payee Name Bill # Transaction Refund Total Change # Reason BRADY , 0040669901 80582046 Adjustment 13806 FRANKY HUE 1770 15576 ROSE , 0004066389 80383672 Adjustment 11388 MICHAEL 876 ROBY 12264 SIMPSON , 0039893837 80760734 Adjustment 15600 ROBERT 1450 ALLEN 17050 STEWART , 0039982586 80191904 Military 24935 NICHOLAS 17263 BLAIR 42198Page144 March 5 , 2018 – 10 00 am Continued February 21 , 2018 This is to certify that , as authorized by the Board of Commissioners on December 11 , 2000 , I have approved the following tax releases and refunds under 100 , as recommended by the County Tax Administrator , Sheila Garner A complete record of this information is on file in the County Finance Office Totals from 01 15 18 to 02 15 18 Tax refunds - Personal Real Property 76857 Tax releases - Personal Real Property 25757 Motor Vehicle releases refunds 19711 Recommended by Tax Administrator Sheila Garner Approved by Finance Director J Chad McLamb 3 Public Comments A Announcement from Galot Motorsports Park and Town of Benson Representatives from the Town of Benson and Galot Motorsports Park announced that the Discovery Channel will be filming an episode of the television series Street Outlaws on March 9 - 10 , 2018 at the Galot Motorsports track in Benson Galot Track Manager Dana Strickland provided the Board with details regarding the upcoming event and stated they are very excited to be hosting the Discovery Channel She reported they estimate that anywhere from 10,000 to 15,000 people will be coming to Benson for this event and they are pleased to showcase their facility and the Benson area Ms Strickland noted the fans may start arriving in the area as early as Wednesday and she appreciates everyone’s support stating it will take everyone working together for a successful event Benson Mayor Jerry Medlin and Town Manager Matt Zapp also expressed their excitement for the upcoming event and stated they appreciate the County’s support At the inquiry of Commissioner Allen L Mims , Jr , Mayor Medlin stated they have contacted the Sheriff’s Department who will be assisting with the event B Industry Appreciation Award – DeWayne’s of Selma , North Carolina The Board of Commissioners and the Johnston County Economic Development Advisory Board recognized DeWayne’s of Selma for their commitment to Johnston County by honoring the business with the County’s Industry Appreciation Award which is presented to Johnston County industries quarterly Economic Development Director Chris Johnson stated it is truly an exciting time to be in Johnston County and he cannot think of a better place to be Mr Johnson introduced Economic Development Advisory Board Chairman and Selma Mayor Cheryl Oliver to present the award Mayor Oliver stated it is an honor to recognize DeWayne’s of Selma and Johnston County Mayor Oliver provided the Board with a history of DeWayne’s stating it began as a small produce stand years ago and has grown over time to become a destination which includes a boutique , gift shop , men’s shop , garden center , and Christmas shop with quality brand names such as Yeti , Vera Bradley , Pandora and more Mayor Oliver stated transformations of this magnitude take a lot of vision , creation , and successful execution of a business plan as well as commitment and hard work Mayor Oliver introduced and presented the award to Owners DeWayne and Tina Lee stating they have provided job opportunities for citizens as well as sponsorship and support for many community events Mrs Lee thanked everyone for the award and spoke on how DeWayne’s began and how it has grown and expanded over the years Mrs Lee stated they are thankful to live , work , and play in Johnston County and while they have received national awards , this award means the most The Board thanked Mr & Mrs Lee for their continued presence and growth in the County C Johnston County Mobile Market Ms Rachel Ayers addressed the Board and provided information on the Johnston County Mobile Market Ms Ayers reported the Johnston County Mobile Market has been in operation for three years and is held every second Thursday of the month at Temple Baptist Church in Selma Ms Ayers reported the Mobile Market came about from Helping and Healing Heart which is located on Market Street in Smithfield and feeds the homeless every Wednesday , Thursday , and Friday Ms Ayers stated the Mobile Market began when shePage145 March 5 , 2018 – 10 00 am Continued recognized there was a greater need and she explained the Mobile Market provides food for approximately 600 families per month She reported the Mobile Market is provided with food from the Inter - Faith Food Shuttle of Raleigh and offers a chance for those in need to shop for free groceries Ms Ayers invited the Commissioners th to visit the Mobile Market to learn more and noted they will be having an appreciation event on March 24 for the volunteers The Board thanked Ms Ayers for the information and for their commitment to the citizens D Citizen Comments – Ken Taylor Ken Taylor , 1755 Gordon Road , Clayton , addressed the Board and expressed his concerns over the language in various sections of the Code of Ordinances for Johnston County Mr Taylor stated it appears that some of the ordinances are perhaps out of date and should be updated to reflect the most recent laws and statutes Mr Taylor provided the Board with examples of where he believes the ordinance should be updated and suggested having a committee to periodically review and make updates where needed Mr Taylor offered his assistance stating he is more than happy to help Mr Taylor also spoke on Agenda Item No 6 regarding Johnston Community College’s request for a resolution so they can participate in a guaranteed energy savings contract Mr Taylor stated he fully supports the College ; however , he asked the Board to make sure that the third party energy savings company on the project is properly vetted in case of future claims or problems with equipment 4 Public Hearing – Economic Development Incentive Grant Advertised – The News & Observer Friday Zone Edition – February 23 , 2018 Chairman Jeffrey P Carver opened the public hearing for the purposes of receiving public comment on a proposed economic development incentive grant agreement Chairman Carver called on Johnston County Economic Development Director Chris Johnson to review the project summary with the Board Mr Johnson explained the project is another expansion at Iowa 80 located in Kenly consisting of an approximately 4 million investment with plans to employ as many as 15 people in highly skilled diesel mechanic positions Mr Johnson stated the County is very appreciative of the Moon Family who owns Iowa 80 as well as Kenly Iowa 80 Manager Ernie Brame for their continued growth at the Kenly facility Mr Johnson stated the Economic Development Advisory Board has reviewed the proposal and he introduced Mr Brame for further comments Mr Brame stated they are planning to build a six bay shop with customer area on the interstate frontage of the property Mr Brame reported the Moon Family has a strategic plan that calls for constant reinvestment in their businesses and they are proud of their investment in Kenly Mr Brame conveyed the Moon Family’s appreciation for the Board’s consideration of the grant Mr Brame also stated he anticipates another expansion sometime around 2021 and he offered to answer any questions At the inquiry of Commissioner Cookie Pope , Mr Brame reported Johnston Community College has a program to train diesel mechanics and noted they are high paying jobs Mr Brame reported the Kenly facility currently employs approximately 200 full and part time employees Mr Johnson submitted the following project summary which the grant is contingent upon and offered to answer any questions ? Schedule Grant Year 1 – 2020 Grant Year 2 – 2021 Grant Year 3 - 2022 ? The Project o The Project consists of a new truck repair shop operation of 30,000 square feet with eight bay entrance and exit doors , plus an enlarged customer service area and improved parking lot The Project will be developed on the company’s existing property located 923 Johnston Parkway Kenly , Johnston County , North Carolina with a total investment of not less than 35 million The company expects the project to require the creation of 10 net new jobs ? Investment by Company o Net New Capital Investment for the Project of 35 millionPagePage pageNumber5146 March 5 , 2018 – 10 00 am Continued o 10 net new full - time employees hired for the Project o Retention of those facility improvements , business property and net new jobs counts through Grant Year 3 ? Other Incentives for Completion and Operation of Investment by Company o Payment and performance of incentives by County are conditional on Company not being in default of any obligation to County , including the taxes and contracts o Company to begin its receipt of monetary incentives in Grant Year 1 o Incentives for investment in business property are cash payments for 3 years equivalent to 390 per 1,000 in assessed value of business property on January 1 of the year immediately preceding Grant Year 1 o Incentives for investment in real property improvements are cash payments for 3 years equivalent to 390 per 1,000 in assessed value of improvements on January 1 of the year immediately preceding Grant Year 1 ? Incentives for investment in business property and real property will be adjusted for then - current economic trends in Johnson County , correlated dollar for dollar to changes in the County’s ad valorem tax rate There being no further comments , the Chairman closed the public hearing Commissioner Ted G Godwin praised the Iowa 80 Kenly facility for all the services they offer and moved the Board adopt the following resolution approving the economic development incentive grant consistent with the project summary as submitted by staff Commissioner Cookie Pope seconded the motion which carried unanimously RESOLUTION OF THE JOHNSTON COUNTY BOARD OF COMMISSIONERS AUTHORIZING INCENTIVES FOR ECONOMIC DEVELOPMENT WHEREAS , Iowa 80 Corbitt Partners , LLC the Company has planned to expand its industrial and commercial operations Facility in the County in exchange for the grant by the County of certain economic incentives set forth below and in the Project Summary attached to this resolution the Incentives ; WHEREAS , North Carolina General Statute 158 - 71 a authorizes the County to make appropriations to aid and encourage the location of manufacturing enterprises , industrial and commercial plants within the County and other purposes which will increase the population , taxable property and business prospects of the County ; and WHEREAS , the Board has determined that granting the Incentives in exchange for the commitment of the Company to expand and operate the Facility in Johnston County would be beneficial to the County’s efforts to increase economic opportunities for its residents , its population , ad valorem tax revenues , sales tax revenues , and business prospects in general , including the creation of a substantial number of jobs ; and WHEREAS , the Board has , pursuant to the notice and hearing requirements of North Carolina General Statute 158 - 71 , held a public hearing to consider whether to grant the Incentives in exchange for the commitment of the Company to locate and operate the Facility in Johnston County on terms not materially inconsistent with the Project Summary attached to this resolution the Summary ; NOW THEREFORE , the Board Authorizes the Chairman of the Board and , alternatively , the County Manager , to enter into an economic development agreement on behalf of the County for the County to grant Incentives on terms not materially inconsistent with the Summary in exchange for the commitment by the Company to 1 invest 35 Million Dollars 3,500,000 in real and personal property for the construction and outfitting of the Facility , 2 employ approximately 10 new full - time workers to operate the Facility , and 3 operate the Facility and employ that number of full - time workers to do so for a term not less than three 3 years th Adopted this the 5 day of March , 2018 PROJECT SUMMARY COMPANY – COUNTY March 2018 ? Schedule Grant Year 1 – 2020 Grant Year 2 – 2021 Grant Year 3 - 2022 ? The Project o The Project consists of a new truck repair shop operation of 30,000 square feet with eight bay entrance and exit doors , plus an enlarged customer service area and improved parking lot ThePagePage pageNumber6147 March 5 , 2018 – 10 00 am Continued Project will be developed on the company’s existing property located 923 Johnston Parkway Kenly , Johnston County , North Carolina with a total investment of not less than 35 million The company expects the project to require the creation of 10 net new jobs ? Investment by Company o Net New Capital Investment for the Project of 35 million o 10 net new full - time employees hired for the Project o Retention of those facility improvements , business property and net new jobs counts through Grant Year 3 ? Other Incentives for Completion and Operation of Investment by Company o Payment and performance of incentives by County are conditional on Company not being in default of any obligation to County , including the taxes and contracts o Company to begin its receipt of monetary incentives in Grant Year 1 o Incentives for investment in business property are cash payments for 3 years equivalent to 390 per 1,000 in assessed value of business property on January 1 of the year immediately preceding Grant Year 1 o Incentives for investment in real property improvements are cash payments for 3 years equivalent to 390 per 1,000 in assessed value of improvements on January 1 of the year immediately preceding Grant Year 1 ? Incentives for investment in business property and real property will be adjusted for then - current economic trends in Johnson County , correlated dollar for dollar to changes in the County’s ad valorem tax rate 5 Johnston County Schools – Update on Capital Needs Johnston County Schools Superintendent Dr Ross Renfrow addressed the Commissioners and recognized Board of Education Member Dr Peggy Smith in the audience Dr Renfrow reviewed the following PowerPoint Presentation with the Board Dr Renfrow spoke on the need for new schools and stated their most pressing need is an elementary school somewhere in the northwestern part of Johnston County He noted the K - 3 class size legislation is not factored into the needs because that legislation has been put off for a couple years at this time PagePage pageNumber7148 March 5 , 2018 – 10 00 am Continued Dr Renfrow spoke on overcrowding issues noting that Four Oaks Elementary School has over 1,000 students and any more than 600 or 700 students becomes a challenge He stated one idea to consider is moving the fifth grade from Four Oaks Elementary to Four Oaks Middle School and then building out the middle school Dr Renfrow continued his presentation noting that the facilities which were built within the last five to ten years are in great condition ; however , renovations are needed at the facilities built in the 1960s and early 1970s to close the chasm of perceived disparity between newer schools and older schools Dr Renfrow spoke on the importance of taking care of the older facilities in the County Dr Renfrow discussed the following information as to what the renovation needs include He spoke on the existing roof projects currently underway as a result of the County’s 30 million financing last year noting that people are excited to see those types of capital projects PagePage pageNumber8149 March 5 , 2018 – 10 00 am Continued Dr Renfrow concluded the presentation by stating all the needs total 207 million School Security Measures Dr Renfrow took the opportunity to update the Board of Commissioners on plans for security upgrades noting that parents are demanding safer school environments for their children in response to recent school shootings in other states Dr Renfrow spoke on the amount of phone calls , e - mails , visits , and handwritten letters he has received from parents regarding their concerns and wanting to know what is being done to make the schools safer Dr Renfrow reported Phase 1 of increasing security involves securing controlled access for school buildings to include doorbell cameras for those sites that currently do not have them He stated Phase 1 could be completed within the next 60 to 90 days at a cost of 140,000 He continued that Phase 2 involves interior and exterior cameras for schools that do not have them at a cost of 150,000 Dr Renfrow reported Phase 3 involves key fobs and card swipes at all access points on school buildings at a cost of 674,000 Dr Renfrow also reported they are submitting a grant request to place 12 additional School Resource Officers in schools that currently do not have them He stated parents are asking for School Resource Officers in every school so there is a presence of safety and security by trained personnel Dr Renfrow stated if they are awarded the grant , their part would be an additional 400,000 each year Dr Renfrow stated the combined cost of Phases 1 , 2 , and 3 along with the additional cost for more School Resource Officers totals 1364 million Dr Renfrow commented that as big as that number is , the parents who continue to reach out to him say there is no number too big At the inquiry of Commissioner Chad M Stewart , Dr Renfrow confirmed that the 207 million in total capital needs is over an 8 or 9 year period of time ; however , he asked the Board to focus on the slide containing information about new schools needed Dr Renfrow reiterated a top priority is a new elementary school in the northwestern section of Johnston County as it is one of the fastest growing areas in the district Commissioner Lee Jackson recalled Dr Renfrow’s earlier remarks about grant funding to add more School Resource Officers and he asked if there is anything related to mental health being considered when talking about school security Commissioner Jackson commented that with some of the recent school shootings it has been reported and discussed on television that perhaps some of those shootings could have been prevented if there were more mental health capabilities to help with troubled youth PagePage pageNumber9150 March 5 , 2018 – 10 00 am Continued Dr Renfrow responded with the grant funding for the additional School Resource Officers , it does not include anything for mental health needs Dr Renfrow reported last year during the budget process , Johnston County Schools had included a provision to hire 12 additional social workers to be put at schools in higher poverty areas because they recognize the social and emotional needs of the students He stated based on the funding they received , they were not able to fund those positions ; however , it has been made a directive by the Board of Education for this year’s budget to add that component back in because it must be funded in an effort to be proactive instead of reactive Commissioner Jackson agreed on the need to be proactive with the mental health component and stated he would appreciate a concentration on those efforts County Manager Rick Hester recalled the 30 million financing last year and asked if any of the projects mentioned in today’s presentation were included in that financing package Dr Renfrow responded the needs included in today’s presentation are separate from the projects that were addressed in the 30 million financing package last year Dr Renfrow thanked the County for the 30 million financing package noting those renovation projects are currently being completed ; however , he stated there are still 70 million worth of renovation needs remaining The Board thanked Dr Renfrow for the presentation 6 Johnston Community College – Resolution for Guaranteed Energy Savings Program Dr Darryl McGraw , Vice President of Administrative , Financial , and Information Technology Services at Johnston Community College , addressed the Commissioners and requested the Board to adopt a resolution acknowledging the execution and delivery by the College Board of Trustees of a guaranteed energy savings contract Dr McGraw reported Johnston Community College has several older buildings that have boilers , chillers , cooling towers , and other capital equipment which are past the end - of - life He explained the College would like to take advantage of the state’s Guaranteed Energy Savings Program , also called Performance Contracting , which allows local college or school boards of trustees to assume debt in order to replace capital equipment and systems to realize long - term energy savings costs Dr McGraw reported the College would like to replace approximately 29 million in boilers , chillers , control systems and more and their energy savings company has identified energy conservation measures that they calculate should save over 345,000 per year , and a guaranteed amount of 296,000 per year Dr McGraw stated normally the State does not allow boards of trustees to assume debt ; however , the exception to that rule is found in NCGS 143 - 64 , which allows a board to assume debt when a third party energy savings company guarantees that the savings realized by the energy conservation measures will allow the board to make the debt service payment Dr McGraw stated for a period of about 15 or 16 years and at an interest rate approved by the Local Government Commission , the Johnston Community College Board of Trustees would incur approximately 29 million in debt The energy savings company has guaranteed the College that they will save enough money in energy costs every year to pay the debt service , and if that does not come to fruition , the company is then liable for the amount that exceeds the debt payment Commissioner Cookie Pope noted during Public Comments , Mr Ken Taylor pointed out the need to make sure the third party energy company would stay in business long enough to honor the contract Dr McGraw explained that companies who participate in the program must be thoroughly vetted by the State’s Energy Office and he noted there are only a few companies which have been approved plus there is a bond to guarantee the company’s performance over the life of the debt Commissioner Lee Jackson asked why the project could not be done in - house Dr McGraw responded the project could be done in - house ; however , it would require more money and they have a lot of other capital renovation needs to consider Dr McGraw stated this project is one way to satisfy the energy needs without placing additional financial burdens on the County Commissioner Allen L Mims , Jr reported he has already had a chance to look at the request through his representation on the Board of Trustees for the College and he reported the Board of Trustees believes the project is a good plan Commissioner Mims explained that with regards to completing the project in house withPage0151 March 5 , 2018 – 10 00 am Continued the County providing the funding and then reducing the budget allocation in accordance with the savings amount , the problem there is having someone to monitor the systems for assured energy savings Commissioner Mims explained the energy companies will continually monitor the systems on a regular basis to make sure there are savings since they would be responsible for covering any amount that exceeds the debt payment Commissioner Mims also noted a similar project was done at the College through Johnson Controls years ago and he stated that project was a success and saved money Upon a motion by Commissioner Ted G Godwin , seconded by Commissioner Allen L Mims , Jr , and carried unanimously , the Board adopted the following resolution 7 Tax Appeal – Scott Aman , New Dixie Real Estate , LLC Tax Administrator Sheila Garner stated the Board is being asked to consider a request from Scott Aman for refund of property tax interest pursuant to North Carolina General Statute § 105 - 381 Ms Garner reported Mr Aman is not present at the meeting ; however , he asked her to present the request to the Board in his absence Ms Garner explained that she received the request from Mr Aman for refund of property taxes paid in the current year Ms Garner stated North Carolina General Statute § 105 - 381 b , “ Action of Governing Body ” provides that “ upon receiving a taxpayer’s written statement of defense and request for a release or refund , the governing body of the taxing unit shall within 90 days after receipt of such request determine whether the taxpayer has a valid defense to the tax imposed or any part thereof and shall either release or refund that portion of the amount that is determined to be in excess of the correct liability or notify the taxpayer in writing that no release or refund will be made ” Ms Garner reported in this case , the taxpayer has requested a refund for tax year 2017 She stated Mr Aman has claimed that he did not pay timely as the 2017 tax bill was returned to the tax office as undeliverable Ms Garner stated she has reviewed the information submitted by the taxpayer and recommends denial of this request , as North Carolina General Statute § 105 - 348 provides taxpayers with notice of taxes , regardless of when or if they receive tax bills Upon questions by Commissioners Cookie Pope and Larry Wood , Ms Garner stated the tax bill was sent to Mr Aman’s address which has not changed and she is unsure as to why the bill was returned Ms Garner stated when the Tax Office receives returned mail , they try to get the mail to a better address ; however ,Page1152 March 5 , 2018 – 10 00 am Continued in this case , Mr Aman’s address had not changed Ms Garner noted that in the fall , the Tax Office staff in the real estate section was working with Mr Aman on some of his other properties and he was receiving other correspondence at his same address Ms Garner reported that the North Carolina General Statutes state if an individual owns property then that individual is aware they will owe taxes and it is up to the taxpayer to pay the taxes Ms Garner stated Mr Aman asked why the Tax Office did not call him to notify him of the tax bill and she asked the Board to keep in mind that there are over 100,000 tax bills sent out each year She continued that phone calls are made at the point of enforced collections ; however , Mr Aman was receiving all his other mail as well as the delinquent bill for this property in question Chairman Jeffrey P Carver reminded the Commissioners that a similar request has been rejected in the past and further that pursuant to general statutes , any tax that has been refunded in violation of law may be recovered from any members of the governing body who voted for the refund Chairman Carver stated he appreciates all that Mr Aman has done with his properties and development ; however , in this case the law is the law Commissioner Chad M Stewart moved the Board deny the request from Scott Aman , New Dixie Real Estate , LLC , seconded by Commissioner Larry Wood and carried unanimously 8 Nursing Home Adult Care Home Community Advisory Committee Update Jimmy Parker , Chairman of the Nursing Home Adult Care Home Community Advisory Committee , provided the Board with an annual update on the Committee’s work Mr Parker stated the mission of the Committee is to serve as grassroots volunteer advocates for residents in long term care in Johnston County He added their vision is that citizens of Johnston County and the residents of long term care facilities in Johnston County will recognize the Committee as a key advocate and resource for information about long term care issues Mr Parker stated the Committee’s responsibility is to visit all the long term care facilities in the County and apprise themselves of the general conditions , assure that the residents ’ Bill of Rights are being upheld , assist residents with any concerns , and educate and inform the community about long term care Mr Parker reported they currently have 15 active committee members and are allowed to have up to 25 Mr Parker praised the members on the Committee and spoke on their dedication and work He noted their member recruitment efforts for new members are ongoing and he thanked Carolyn Pennington as the Regional Ombudsman for Johnston County Mr Parker recognized Committee members Pat Martin , George Smith , and James Coleman in the audience Mr Parker updated the Board regarding House Bill 248 which was approved in July 2017 and contained changes in legislation which affected how members are appointed Specifically , Mr Parker noted that candidates are now required to complete training and be reviewed by the Ombudsman for eligibility before being appointed by the County Commissioners Mr Parker reported the following on the facilities in the County 26 total facilities with a capacity of approximately 1,267residents 5 Skilled Nursing Rehabilitation Facilities - total capacity 695 residents 10 Adult Care Homes Assisted Living - total capacity 495 residents 11 Family Care Homes 6 or fewer residents - total capacity 77 residents Dementia care special care capacity 192 beds ~ 15 of total beds - Assisted Living facilities – 172 beds in secure units - Nursing Home – 20 beds in secure units Facilities that do not have secure units will accept dementia patients depending on the level of care required Mr Parker stated facility visits are conducted by teams of three to five members grouped by geographic regions in the County He stated the teams rotate facility assignments quarterly Mr Parker reported for 2017 the Committee teams conducted over 75 facility visits devoting more than 837 hours and logging more than 4,596 miles He explained the teams document the visits and file reports with the full Committee for review which are then sent to the Ombudsman and finally placed on the County’s website Mr Parker stated any issues or concerns that are encountered during the visits are discussed with the staff administration , with the resident’sPage2153 March 5 , 2018 – 10 00 am Continued permission He continued that members always encourage communication with staff and any unresolved issues are immediately referred to the Regional Ombudsman Mr Parker reported on the strengths and weaknesses with the County’s long term care facilities He stated some of the weaknesses include inadequate staffing which affects the quality of care , lack of or little variety of activities , high turnover rates for staff and administrators , and improvements needed in making the dining experience more meaningful Mr Parker spoke on the strengths stating for the most part the facilities have well trained and caring staff and administrators He noted the skilled nursing facilities provide excellent rehabilitation services , there are renovations and improvements in several facilities , and many churches and civic groups are providing religious services and entertainment at facilities Mr Parker stated the Committee members continue to educate the public on the issues of long term care for the elderly by attending festivals and other community events to hand out literature and answer questions about long term care Mr Parker noted they have Committee Members serving on local , regional , and State level boards in an effort to stay informed of the issues facing the elderly Mr Parker concluded the update by stating the Committee has developed good working relationships with facility staff and administrators and the administrators welcome the Committee’s perspective and suggestions which they are happy to see that many are put into practice He stated most residents express satisfaction with the care received Mr Parker thanked Commissioner Chad M Stewart for his active participation with the Committee and the entire Board for their support to the Committee members The Board thanked Mr Parker and all the members on the Committee for their work and dedication 9 Public Utilities – Swift Creek Interceptor Proposed Budget Revision and Loan Offer Utilities Director Chandra Farmer , PE , stated Johnston County has received a State Revolving Loan offer from NCDEQ DWI for the Swift Creek Interceptor Project She explained the project includes approximately 9,100 LF of 12 ” and 16 ” gravity sewer along Swift Creek from NC 42 to Cornwallis Road and a new 1,225 gpm wastewater pump station wwps at Cornwallis Road Ms Farmer reported the project will allow the County to decommission the aging and undersized Swift Creek wwps and eliminate the need to upsize the Austin Pond wwps and downstream force mains in the near future Ms Farmer stated the project is designed to accommodate the expected growth in the area without adding pump stations to the system and the new pump station will connect to the existing 16 ” force main on Cornwallis Road Ms Farmer noted the proposed project budget has increased significantly from the preliminary application phase , when the original budget was adopted She stated the increased project budget can be mostly attributed to increased costs related to the current bidding and construction climate , the upsized regional wastewater pump station , and the challenging interceptor routing and construction due to wetlands and soil conditions Ms Farmer presented the following proposed project budget Current Revised Construction 1,333,75500 2,658,91500 Contingency 133,38500 269,89200 Technical Services Eng Surveying Permitting 107,36000 134,30000 Easement Preparation and Acquisition 100,50000 124,90000 Loan Closing 33,50000 63,76000 Total Project Cost 1,708,50000 3,251,76700 Funding for the proposed project is as follows NCDEQ DWI Clean Water Loan 14 , 20 years 1,675,00000 3,188,00700 Fund 68 Appropriation 33,50000 63,76000 Total Project Funds 1,708,50000 3,251,76700 Ms Farmer requested the Board’s approval of the revised project budget via adoption of the capital project ordinance as well as adoption of a resolution accepting the loan offer Commissioner Cookie Pope spoke on the importance of this project stating it is greatly needed Upon a motion by Commissioner Cookie Pope , seconded by Commissioner Lee Jackson , and carried unanimously , the Board adopted the following resolution accepting the loan offer and approved the revised project budget via adoption of the following capital project ordinance Page3154 March 5 , 2018 – 10 00 am Continued RESOLUTION BY GOVERNING BODY OF APPLICANT WHEREAS , the North Carolina Clean Water Revolving Loan and Grant Act of 1987 has authorized the making of loans and grants to aid eligible units of government in financing the cost of construction of wastewater treatment works , wastewater collections systems , and water supply systems , water conservation projects , and WHEREAS , the North Carolina Department of Environmental Quality has offered a Clean Water State Revolving Loan in the amount of 3,188,007 for the construction of the Swift Creek Interceptor project , and WHEREAS , Johnston County intends to construct said project in accordance with the approved plans and specifications , NOW , THEREFORE , BE IT RESOLVED BY THE BOARD OF COMMISSIONERS OF JOHNSTON COUNTY That Johnston County does hereby accept the Clean Water State Revolving Loan offer of 3,188,007 That Johnston County does hereby give assurance to the North Carolina Department of Environmental Quality that all items specified in the loan offer , Section II – Assurances will be adhered to That Rick J Hester , County Manager , and successors so titled , is hereby authorized and directed to furnish such information as the appropriate State agency may request in connection with such application or the project ; to make the assurances as contained above ; and to execute such other documents as may be required in connection with the application That Johnston County has substantially complied or will substantially comply with all Federal , State and local laws , rules , regulations , and ordinances applicable to the project and to Federal and State grants and loans pertaining thereto th Adopted this the 5 day of March 2018 , at Smithfield , North Carolina CAPITAL PROJECT ORDINANCE FOR THE SWIFT CREEK INTERCEPTOR PROJECT BE IT RESOLVED by the Board of Commissioners the “ Board ” of the County of Johnston , North Carolina the “ County ” , that pursuant to Section 132 of Chapter 159 of the General Statutes of North Carolina , the following capital project ordinance is hereby adopted Section 1 The project authorized is the Swift Creek Interceptor Project the “ Project ” , which includes construction and installation of approximately 9,100 linear feet of 12 - inch and 16 - inch gravity sewer along Swift Creek Road from NC Highway 42 to Cornwallis Road and a new 1,225 GPM wastewater pump station at Cornwallis Road The Project will be financed by a Clean Water State Revolving Loan and an appropriation from the County Sewer Fund “ Fund 68 ” Section 2 The officers of the County are hereby directed to proceed with the capital Project within the terms of the Clean Water State Revolving Loan offer and the budget contained herein Section 3 The following amounts are appropriated for the Project Technical Services 134,300 Construction 2,658,915 Contingency 269,892 Easements 124,900 Loan Closing Fee 63,760 Total 3,251,767 Section 4 The following revenues are anticipated to be available to complete this Project Clean Water State Revolving Loan 3,188,007 Transfer from Fund 68 63,760 Total 3,251,767 Section 5 The Director of Finance is hereby directed to maintain within the Capital Project Fund sufficient specific detailed accounting records to satisfy the requirements of the North Carolina Department of Environmental Quality “ NC DEQ ” and the terms of the Clean Water State Revolving Loan shall be met Section 6 Funds may be advanced from Fund 68 for the purpose of making payments as due Reimbursement requests should be made to the NC DEQ in an orderly and timely manner Section 7 The Director of Finance is hereby directed to report annually on the financial status of each Project element in Section 3 and the total revenue received Section 8 Copies of this capital project ordinance shall be furnished to the Clerk to the Board of Commissioners , the Budget Officer and the Director of Finance for direction in carrying out this Project Amended this 5th day of March 2018 10 Public Utilities – Buffalo Water District – 2017 - 2018 Hydraulic Improvements Loan OfferPage4155 March 5 , 2018 – 10 00 am Continued Upon a motion by Commissioner Cookie Pope , seconded by Commissioner Ted G Godwin , and carried by unanimous vote , the Board recessed regular session to sit as the Buffalo Water District Board Sitting as the Buffalo Water District Board Utilities Director Chandra Farmer , PE , reported in September 2016 , the Buffalo Water District Board authorized a loan application for the District’s proposed 2017 - 2018 Hydraulic Improvements project She explained the project is included in the County’s approved 2017 Capital Improvements Plan and includes approximately 8,900 LF of 20 ” water main from the Water Treatment Plant to Buffalo Road Ms Farmer reported the North Carolina Division of Environmental Quality has approved the project and offered a State SRP loan from the Water Infrastructure Fund in the amount of 2,300,000 She stated this is a 20 year loan at 153 interest Ms Farmer requested the Board to adopt the resolution accepting the loan Upon a motion by Commissioner Ted G Godwin , seconded by Commissioner Allen L Mims , Jr , and carried unanimously , the Board adopted the following resolution accepting the loan RESOLUTION BY GOVERNING BODY OF APPLICANT WHEREAS , the North Carolina Clean Water Revolving Loan and Grant Act of 1987 has authorized the making of loans and grants to aid eligible units of government in financing the cost of construction of wastewater treatment works , wastewater collections systems , and water supply systems , water conservation projects , and WHEREAS , the North Carolina Department of Environmental Quality has offered a State SRP Loan in the amount of 2,300,000 for the construction of the 2017 - 2018 Hydraulic Improvements project , and WHEREAS , the Buffalo Water District intends to construct said project in accordance with the approved plans and specifications , NOW , THEREFORE , BE IT RESOLVED BY THE BOARD OF BUFFALO WATER DISTRICT That the Buffalo Water District does hereby accept the State SRP Loan offer of 2,300,000 That the Buffalo Water District does hereby give assurance to the North Carolina Department of Environmental Quality that all items specified in the loan offer , Section II – Assurances will be adhered to That Rick J Hester , County Manager , and successors so titled , is hereby authorized and directed to furnish such information as the appropriate State agency may request in connection with such application or the project ; to make the assurances as contained above ; and to execute such other documents as may be required in connection with the application That the Buffalo Water District has substantially complied or will substantially comply with all Federal , State and local laws , rules , regulations , and ordinances applicable to the project and to Federal and State grants and loans pertaining thereto th Adopted this the 5 day of March 2018 , at Smithfield , North Carolina Upon a motion by Commissioner Allen L Mims , Jr , seconded by Commissioner Cookie Pope , and carried by unanimous vote , the Board adjourned as the Buffalo Water District Board , and regular session was resumed 11 Public Utilities – Elevation Water District – 2017 - 2018 Hydraulic Improvements Loan Offer Upon a motion by Commissioner Cookie Pope , seconded by Commissioner Ted G Godwin , and carried by unanimous vote , the Board recessed regular session to sit as the Elevation Water District Board Sitting as the Elevation Water District Board Utilities Director Chandra Farmer , PE , reported in September 2016 , the Elevation Water District Board authorized a loan application for the District’s proposed 2017 - 2018 Hydraulic Improvements project Ms Farmer explained the project is included in the County’s approved 2017 Capital Improvements Plan and includes approximately 10,700 LF of 12 ” water main in the vicinity of Raleigh , Woodall - Dairy and Tarheel Roads and a 075 MGD booster pump station Ms Farmer stated the North Carolina Division of Environmental Quality has approved the project and offered a State SRP loan from the Water Infrastructure Fund in the amount of 1,500,000 She stated this is a 20 year loan at 153 interest Ms Farmer requested the Board to adopt the resolution accepting the loan Page5156 March 5 , 2018 – 10 00 am Continued Upon a motion by Commissioner Chad M Stewart , seconded by Commissioner Ted G Godwin , and carried unanimously , the Board adopted the following resolution accepting the loan RESOLUTION BY GOVERNING BODY OF APPLICANT WHEREAS , the North Carolina Clean Water Revolving Loan and Grant Act of 1987 has authorized the making of loans and grants to aid eligible units of government in financing the cost of construction of wastewater treatment works , wastewater collections systems , and water supply systems , water conservation projects , and WHEREAS , the North Carolina Department of Environmental Quality has offered a State SRP Loan in the amount of 1,500,000 for the construction of the 2017 - 2018 Hydraulic Improvements project , and WHEREAS , the Elevation Water District intends to construct said project in accordance with the approved plans and specifications , NOW , THEREFORE , BE IT RESOLVED BY THE BOARD OF ELEVATION WATER DISTRICT That the Elevation Water District does hereby accept the State SRP Loan offer of 1,500,000 That the Elevation Water District does hereby give assurance to the North Carolina Department of Environmental Quality that all items specified in the loan offer , Section II – Assurances will be adhered to That Rick J Hester , County Manager , and successors so titled , is hereby authorized and directed to furnish such information as the appropriate State agency may request in connection with such application or the project ; to make the assurances as contained above ; and to execute such other documents as may be required in connection with the application That the Elevation Water District has substantially complied or will substantially comply with all Federal , State and local laws , rules , regulations , and ordinances applicable to the project and to Federal and State grants and loans pertaining thereto th Adopted this the 5 day of March 2018 , at Smithfield , North Carolina Upon a motion by Commissioner Cookie Pope , seconded by Commissioner Ted G Godwin , and carried by unanimous vote , the Board adjourned as the Elevation Water District Board , and regular session was resumed 12 Public Utilities – Wilson’s Mills Water District – 2017 - 2018 Hydraulic Improvements Loan Offer Upon a motion by Commissioner Ted G Godwin , seconded by Commissioner Larry Wood , and carried by unanimous vote , the Board recessed regular session to sit as the Wilson’s Mills Water District Board Sitting as the Wilson’s Mills Water District Board Utilities Director Chandra Farmer , PE , reported in September 2016 , the Wilson’s Mills Water District Board authorized a loan application for the District’s proposed 2017 - 2018 Hydraulic Improvements project Ms Farmer explained the project is included in the County’s approved 2017 Capital Improvements Plan and includes approximately 11,300 LF of 12 ” and 16 ” water main along Gordon and Wilson’s Mills Roads and a 15 MGD booster pump station expandable to 37 MGD Ms Farmer stated the North Carolina Division of Environmental Quality has approved the project and offered a State SRP loan from the Water Infrastructure Fund in the amount of 2,270,000 She stated this is a 20 year loan at 153 interest Ms Farmer requested the Board to adopt the resolution accepting the loan Upon a motion by Commissioner Ted G Godwin , seconded by Commissioner Larry Wood , and carried unanimously , the Board adopted the following resolution accepting the loan RESOLUTION BY GOVERNING BODY OF APPLICANT WHEREAS , the North Carolina Clean Water Revolving Loan and Grant Act of 1987 has authorized the making of loans and grants to aid eligible units of government in financing the cost of construction of wastewater treatment works , wastewater collections systems , and water supply systems , water conservation projects , and WHEREAS , the North Carolina Department of Environmental Quality has offered a State SRP Loan in the amount of 2,270,000 for the construction of the 2017 - 2018 Hydraulic Improvements project , and WHEREAS , the Wilson’s Mills Water District intends to construct said project in accordance with the approved plans and specifications ,Page6157 March 5 , 2018 – 10 00 am Continued NOW , THEREFORE , BE IT RESOLVED BY THE BOARD OF WILSON’S MILLS WATER DISTRICT That the Wilson’s Mills Water District does hereby accept the State SRP Loan offer of 2,270,000 That the Wilson’s Mills Water District does hereby give assurance to the North Carolina Department of Environmental Quality that all items specified in the loan offer , Section II – Assurances will be adhered to That Rick J Hester , County Manager , and successors so titled , is hereby authorized and directed to furnish such information as the appropriate State agency may request in connection with such application or the project ; to make the assurances as contained above ; and to execute such other documents as may be required in connection with the application That the Wilson’s Mills Water District has substantially complied or will substantially comply with all Federal , State and local laws , rules , regulations , and ordinances applicable to the project and to Federal and State grants and loans pertaining thereto th Adopted this the 5 day of March 2018 , at Smithfield , North Carolina Upon a motion by Commissioner Ted G Godwin , seconded by Commissioner Chad M Stewart , and carried by unanimous vote , the Board adjourned as the Wilson’s Mills Water District Board , and regular session was resumed 13 Budget Revisions At the request of Finance Director and Assistant County Manager Chad McLamb , Commissioner Cookie Pope moved the Board approve the following budget revisions , seconded by Commissioner Ted G Godwin , and carried by unanimous vote Heritage Center REQUESTED CHANGE FUND BUDGET CODE LINE ITEM CLASSIFICATION EXPENDITURE INCREASE DECREASE 19 44757050 Non - Major Capital Assets 16,00000 TOTAL NET EXPENDITURES 16,00000 REQUESTED CHANGE FUND BUDGET CODE LINE ITEM CLASSIFICATION REVENUE INCREASE DECREASE 19 447533990 Fund Balance Appropriated 16,00000 TOTAL NET REVENUE 16,00000 Library REQUESTED CHANGE FUND BUDGET CODE LINE ITEM CLASSIFICATION EXPENDITURE INCREASE DECREASE 18 44500200 Salaries & Wages 6,00000 18 44500250 Salaries Permanent 51000 18 44502111 Rent of Copy Machines 60000 18 44503100 Fuels 30000 18 44503200 Office Supplies 1,00000 18 44503309 Periodicals 10000 18 44505810 Endowment Audio 22000 TOTAL NET EXPENDITURES 8,73000 REQUESTED CHANGE FUND BUDGET CODE LINE ITEM CLASSIFICATION REVENUE INCREASE DECREASE 18 445034104 State of NC Library 8,73000 TOTAL NET REVENUE 8,73000 Sheriff REQUESTED CHANGE FUND BUDGET CODE LINE ITEM CLASSIFICATION EXPENDITURE INCREASE DECREASE Page7158 March 5 , 2018 – 10 00 am Continued 10 51001700 Vehicles 24,72608 10 51003600 Uniforms 2113 10 51004300 Special Services 12000 10 51007414 Capital Outlay – Sheriff 39643 TOTAL NET EXPENDITURES 25,26364 REQUESTED CHANGE FUND BUDGET CODE LINE ITEM CLASSIFICATION REVENUE INCREASE DECREASE 10 510032106 Controlled Substance Tax 39643 10 510032509 Insurance Recovery 4,67884 10 510033099 Miscellaneous Revenue 20,18837 TOTAL NET REVENUE 25,26364 Social Services REQUESTED CHANGE FUND BUDGET CODE LINE ITEM CLASSIFICATION EXPENDITURE INCREASE DECREASE 10 61204502 Adult Day Care 7,86900 TOTAL NET EXPENDITURES 7,86900 REQUESTED CHANGE FUND BUDGET CODE LINE ITEM CLASSIFICATION REVENUE INCREASE DECREASE 10 612034126 Triangle J Block Grant Aging 7,86900 TOTAL NET REVENUE 7,86900 REQUESTED CHANGE FUND BUDGET CODE LINE ITEM CLASSIFICATION EXPENDITURE INCREASE DECREASE 28 61656155 Trust Account Disbursements 236,00000 TOTAL NET EXPENDITURES 236,00000 REQUESTED CHANGE FUND BUDGET CODE LINE ITEM CLASSIFICATION REVENUE INCREASE DECREASE 28 616535137 Trust Account Receipts 236,00000 TOTAL NET REVENUE 236,00000 14 Appointments Upon a motion by Commissioner Allen L Mims , Jr , seconded by Commissioner Cookie Pope , and carried unanimously , the Board made the following appointments and granted waivers in the length of service policy where needed A Johnston County Board of Adjustment – Reappointed Jason Wenzel and Joe David Austin for three year terms to expire on March 31 , 2021 and granted Mr Austin a waiver in the length of service policy B Johnston County Health Board – Appointed Natasha Ruffin - Peterkin representing General Public and Alan Jordan Carroll representing Pharmacist for three year terms to expire on March 31 , 2021 C Hwy 70 Corridor Commission – Appointed Wilson’s Mills Town Administrator Clerk Leighanna Worley to replace former Wilson’s Mills Town Administrator Alecia Gregory Other Appointments D Research & Training Zone Advisory Committee – Commissioner Ted G Godwin noted that Mr Chad Henry is the President and General Manager of the Novo Nordisk Clayton facility which is a key component of the Research & Training Zone and he moved the Board suspend the Appointments Policy residency requirement for the RTZ Advisory Committee and appoint Mr Chad Henry to fill an unexpired term ending December 31 , 2018 , seconded by Commissioner Lee Jackson , and carried unanimously Page8159 March 5 , 2018 – 10 00 am Continued 15 Delinquent Tax Collection Report Tax Administrator Sheila Garner reported on the collection of delinquent taxes for the month of February 2018 She presented the following information Enforced Collections February 2018 YTD Wage Garnishments 137 196 Bank Attachments 73 165 Levys 0 0 Foreclosures Complaints Filed February 2018 0 16 Pending Dollars Collected February 2018 2,53733 As of February 28 , 2018 , the Tax Department has collected 9729 of the real and personal levy for 2017 A foreclosure sale is not scheduled for March The registered motor vehicle collections for February 2018 are 1,190,49841 and YTD 17 - 18 is 9,085,39058 Ms Garner reported the delinquent 2017 tax liens will be advertised in March 16 Manager Reports and Comments A Security in Schools During his presentation Item No 5 on the agenda , Superintendent Dr Ross Renfrow informed the Board of a three phase project that Johnston County Schools is planning to increase security in schools in response to the recent school shooting in Florida He reported that Phase I of the initiative involves securing controlled access by installing doorbell cameras at all the schools which is estimated to cost 140,000 County Manager Rick Hester reported he and Dr Renfrow had talked about the County initially participating with Phase I of the project by contributing half the funds in the amount of 70,000 and he would like to recommend the Board consider that Phase I participation Upon a motion by Commissioner Lee Jackson , seconded by Commissioner Cookie Pope , and carried unanimously , the Board voted to participate with Johnston County Schools by agreeing to pay for half the cost of the Phase I project 17 Board Reports and Comments Chairman Jeffrey P Carver announced the Board would be having lunch with Johnston County Cooperative Extension at the Agricultural Building Auditorium immediately following the meeting 18 Closed Session – NCGS 14331811 a 3 – Attorney Client Privilege Upon a motion by Commissioner Larry Wood , seconded by Commissioner Chad M Stewart , and carried by unanimous vote , the Board recessed regular session to sit in closed session for the purposes of consulting with an attorney employed by the Board in order to preserve the attorney - client privilege , pursuant to North Carolina General Statute 143 - 31811 a 3 No action was taken Commissioner Chad M Stewart moved the Board adjourn closed session and resume regular session Commissioner Ted G Godwin seconded the motion , which carried by unanimous vote There being no further business , Commissioner Cookie Pope moved the Board adjourn Commissioner Chad M Stewart seconded the motion , which carried by unanimous vote The meeting adjourned at 12 05 pm ____________________________ Jeffrey P Carver , Chairman Paula G Woodard , Clerk to the BoardPage