December 2, 2019 - 10:00 AM - County Board of Commissioners Meeting Minutes

10 149 Meeting of the Johnston County Board of Commissioners December 2 , 2019 10 00 am The Johnston County Board of Commissioners met in regular session Monday , December 2 , 2019 at 10 00 am in the Commissioners Meeting Room , Johnston County Courthouse Annex , Smithfield , North Carolina The following members were present Present Chairman Ted G Godwin , Vice Chairman Chad M Stewart , Jeffrey P Carver , Larry Wood , Patrick E Harris , and RS “ Butch ” Lawter , Jr Absent Commissioner Tony Braswell Also Present County Manager Rick J Hester , Clerk to the Board Paula G Woodard , Finance Officer and Assistant County Manager J Chad McLamb , County Attorney Jennifer J Slusser , and Paralegal Deputy Clerk to the Board Dana Cuddington Chairman Ted G Godwin called the meeting to order at 10 00 am Commissioner Butch Lawter opened the meeting with a prayer Marine Corps League Carry On Detachment 1236 of Clayton led those in attendance in the Pledge of Allegiance to the American Flag 1 Organization of the Board Chairman of the Board County Manager Rick Hester called for nominations for Chairman of the Board Commissioner Chad M Stewart nominated Commissioner Ted G Godwin , seconded by Commissioner Butch Lawter , to serve as Chairman There being no further nominations , the County Manager closed the nominations and Commissioner Ted G Godwin was elected by acclamation to serve as Chairman for a one year term Vice Chairman of the Board Chairman Ted G Godwin called for nominations for Vice Chairman of the Board Commissioner Jeffrey P Carver nominated Commissioner Chad M Stewart , seconded by Commissioner Larry Wood , to serve as Vice Chairman There being no further nominations , the Chairman closed the nominations and by unanimous vote , Commissioner Chad M Stewart was elected to serve as Vice Chairman for a one - year term 2 Approval Discussion of Agenda Upon a motion by Commissioner Chad M Stewart , seconded by Commissioner Patrick E Harris , and carried by unanimous vote , the Board approved the agenda as presented 3 Consent Agenda Items Upon a motion by Commissioner Butch Lawter , seconded by Commissioner Patrick E Harris , and carried by unanimous vote , the Board approved the consent agenda items as follows A Approval of Minutes – November 4 , 2019 10 00 am and 6 00 pm ; and Order Approving the Rezoning Petition and Special Use Application for Case 19 - 19 – Hanson Aggregates Southeast LLC B Department of Transportation – Additions to System The Board concurred with the Department of Transportation’s recommendation to add the following roads to the State Maintained System Fender Drive – Jamison Ridge Subdivision – O’Neals Township C Adoption of Regular Board Meetings for 2020 , as follows Page150 December 2 , 2019 – 10 00 am Continued JOHNSTON COUNTY BOARD OF COMMISSIONERS 2020 REGULAR BOARD MEETINGS Meeting Place - Johnston County Courthouse Commissioners Meeting Room 207 E Johnston Street , Smithfield , North Carolina January Monday , January 6 , 2020 – 10 00 am & 6 00 pm February Monday , February 3 , 2020 – 10 00 am & 6 00 pm March Monday , March 2 , 2020 – 10 00 am & 6 00 pm April Monday , April 6 , 2020 – 10 00 am & 6 00 pm May Monday , May 4 , 2020 – 10 00 am & 6 00 pm June Monday , June 1 , 2020 – 10 00 am & 6 00 pm July Monday , July 6 , 2020 – 10 00 am & 6 00 pm August Monday , August 3 , 2020 – 10 00 am & 6 00 pm September Tuesday , September 8 , 2020 – 10 00 am & 6 00 pm October Monday , October 5 , 2020 – 10 00 am & 6 00 pm November Monday , November 2 , 2020 – 10 00 am & 6 00 pm December Monday , December 7 , 2020 – 10 00 am & 6 00 pm D Approval of Public Officials Bonds for the County , as follows Amount of Policy Position Official Name Bond Number Effective Dates Tax Administrator Jocelyn Andrews 50,00000 107011815 11 20 2018 - Indefinite Social Services Director Scott Sabatino 55,00000 106950126 7 2 19 - 7 2 20 Sheriff Steve Bizzell 60,00000 3548642 12 07 18 - 12 07 22 Register of Deeds Craig Olive 60,00000 LSF220061 12 02 19 - 12 02 20 Blanket Bond All employees 50,00000 105806221 7 01 19 - 7 01 20 County Manager Rick J Hester 500,00000 105806221 7 01 19 - 7 01 20 Clerk to the Board Paula Woodard 500,00000 105806221 7 01 19 - 7 01 20 Finance Officer J Chad McLamb 500,00000 105806221 7 01 19 - 7 01 20 Asst Finance Officer Tyson Radford 500,00000 105806221 7 01 19 - 7 01 20 Economic Dev Director Chris Johnson 100,00000 105806221 7 01 19 - 7 01 20 E Emergency Services – Correction to Code of Ordinances The Board approved the following correction to the Johnston County Code of Ordinances as it relates to emergency proclamations so the ordinance will mirror North Carolina General Statute 166A - 1931 b 4 Sec 8 - 43 - Proclamation imposing prohibitions and restrictions f The proclamation may prohibit the transportation or possession off ones own premises , or the sale or purchase of any dangerous weapon or substance possession , transportation , sale , purchase , storage , and use of gasoline , and dangerous weapons and substances , except that this subdivision does not authorize prohibitions or restrictions on lawfully possessed firearms or ammunition The chairperson may exempt from some or all of the restrictions classes of people whose possession , transfer , or transportation of certain dangerous weapons or substances is necessary to the preservation of the publics health , safety , or welfare The proclamation shall state the exempted classes and the restrictions from which each is exempted As used in this section , the term dangerous weapon or substance means 1 Any deadly weapon , ammunition , explosive , incendiary device , radioactive material or device as defined in GS 14 - 2888 c 5 , gasoline , or other instrument or substance designed for a use that carries a threat of serious bodily injury or destruction of property 2 Any other instrument or substance that is capable of being used to inflict serious bodily injury or destruction of property , when the circumstances indicate that there is some probability that such instrument or substance will be so used 3 Any part or ingredient in any instrument or substance included above when the circumstances indicate a probability that such a part or ingredient will be so used If imposed , the restrictions of this subsection shall apply throughout the jurisdiction of the county or such part of the county as designated in the proclamation A violation of this subsection shall be punishable as provided in GS 14 - 2887 F Juvenile Crime Prevention Council – Approval of Additional State Funding The Board approved the Juvenile Crime Prevention Council’s revised FY 2019 - 2020 budget to include the addition of State funds in connection with the new Raise the Age Law in the amount of 87,382 , as follows Page151 December 2 , 2019 – 10 00 am Continued Johnston County Youth Services This program has several components The Structured Day Program is used for juveniles who have been short and long term suspended from school and are on juvenile probation This a Level 2 sanction and is frequently used by the Court to prevent further delinquent behavior of youth suspended from the school system The actual cash money requested from the County is used to pay for the instructor in this program The State funds will not pay for an instructor and this program cannot exist without an instructor The next component is New Directions , which is a Guided Growth Program with a male group that meets twice a week and a female group that meets twice a week This program will address the needs of juveniles by providing mentors and counselors to deal with anger management , conflict resolution and problem solving The third component is Restoration Alternatives , a program that provides community service and restitution It is one of our most used programs and it provides restitution to victims of crimes The juveniles perform contract work for the citizens of Johnston County and the money paid is applied towards that juvenile’s court obligations The program coordinator of this program works on site with the juveniles and has limited part - time help Recommended Funding 225,056 , plus anticipated 39,000 county funds for instructor Healthy Choices This program will provide an environment for at - risk juveniles to become receptive to exploring their dysfunctional behavior and initiate change The means through which services are provided include group intervention , group activities , case management , and coordination with families , schools , social service agencies , and the courts A Nationally recognized curriculum is presented in a group setting focusing on a variety of possible deficits , including but not limited to , conflict resolution , anger management , social skills training , assertiveness training , and substance abuse Healthy Choices currently accepts children from all youth serving agencies in the County Recommended Funding 42,378 Preparing To Soar Teen Court Teen Court provides an alternative to prosecution of youth between the ages of 11 - 17 Youth are sanctioned with constructive sentences by a jury of their peers This program trains volunteers as courtroom clerks , bailiffs , jurors , defense and prosecuting attorneys Recommended Funding 65,000 , plus anticipated 35,000 county funds Administrative Budget These are funds set aside to cover the expenses of the committee which includes salary of the administrative assistant , mail and other administrative costs As a committee , we must advertise the availability of funds and meet at the very least on a monthly basis We currently have at least ten meetings per year and minutes are taken at these meetings Additionally , we provide for community awareness through conferences , yearly achievement recognitions of juveniles in our programs , training , and expenses of the board members The State allows us to set aside up to 15,000 , but we only allocate a minimum amount Any overage is usually allocated back to our programs Recommended Funding 6,179 Total Anticipated Amount from State 338,613 Total Already Approved from County 74,000 G Tax Releases & Refunds – 10 15 2019 – 11 15 2019 Real Personal Property Releases TRANS DATE TIME USER YR BILL # ACCT # TAXPAYER NAME AMOUNT 10 16 2019 3 11 08 PM ALassiter 2019 - 71083 2000199840 NORMAN BURTNESS 16400 10 17 2019 4 54 53 PM ALassiter 2019 - 205264 2000223173 HINNANT , DANIEL AUSLEY 29008 10 21 2019 8 42 19 AM ALassiter 2019 - 205134 2000222753 SHANNON HOLLAND 11792 10 21 2019 8 59 59 AM ALassiter 2019 - 205136 2000222761 Q - BAR AG SERVICES LLC 40385 10 21 2019 1 39 35 PM ALassiter 2019 - 79342 2000177571 PTI TRUCKING INC 30342 10 21 2019 2 22 34 PM dwoodward2 2019 - 86226 2000124302 SCHAFFER , KENNETH W II 24599 10 22 2019 1 28 06 PM dwoodward2 2019 - 10755 11095480 BLACKMON , WILSON EARL 1,47133 10 22 2019 1 47 41 PM dwoodward2 2019 - 69933 2000033148 NARRON , KIMBERLY ANN 15288 10 24 2019 11 07 58 AM dwoodward2 2019 - 61693 2000019067 MARSHALL , JULIAN BRIAN 1,20537 10 25 2019 10 25 30 AM dwoodward2 2019 - 37759 2000197202 DEPARTMENT OF 2,03026 TRANSPORTATION 10 25 2019 10 26 22 AM dwoodward2 2019 - 52283 2000197202 DEPARTMENT OF 1,18816 TRANSPORTATION 10 25 2019 2 40 00 PM dwoodward2 2019 - 61693 2000019067 MARSHALL , JULIAN BRIAN - 1,20537 10 25 2019 2 50 06 PM dwoodward2 2019 - 61693 2000019067 MARSHALL , JULIAN BRIAN 1,07574 10 28 2019 3 15 11 PM ALassiter 2019 - 204933 2000221686 OSBOURNE , MIKE 24805 10 30 2019 9 40 14 AM dwoodward2 2019 - 96256 2000027791 THOMAS , VICKI 46900 11 1 2019 2 29 54 PM ALassiter 2019 - 84995 2000059733 SAMPSON - BLADEN OIL CO 18835 11 5 2019 8 42 51 AM cfutch 2014 - 79898 2000059733 SAMPSON - BLADEN OIL CO 1,78119Page152 December 2 , 2019 – 10 00 am Continued 11 5 2019 8 44 28 AM cfutch 2014 - 79898 2000059733 SAMPSON - BLADEN OIL CO - 1,78119 11 5 2019 8 47 59 AM cfutch 2014 - 79898 2000059733 SAMPSON - BLADEN OIL CO 11780 11 5 2019 12 02 18 PM cfutch 2014 - 79897 2000146550 SAMPSON - BLADEN OIL CO 10131 11 5 2019 12 08 03 PM cfutch 2016 - 81252 2000146550 SAMPSON - BLADEN OIL CO 10208 11 5 2019 12 11 38 PM cfutch 2017 - 101855 2000146550 SAMPSON - BLADEN OIL CO 16610 11 5 2019 12 14 05 PM cfutch 2018 - 84997 2000146550 SAMPSON - BLADEN OIL CO 13631 11 6 2019 9 48 38 AM ALassiter 2019 - 84998 2000200123 SAMPSON - BLADEN OIL CO 16640 11 8 2019 11 25 39 AM ALassiter 2019 - 500062 591 BELLSOUTH TEL CO 26801 11 8 2019 11 27 46 AM ALassiter 2019 - 500063 591 BELLSOUTH TEL CO 15304 11 8 2019 11 35 10 AM ALassiter 2019 - 66357 2000150421 MGN TOBACCO 27180 11 14 2019 10 59 29 AM ALassiter 2019 - 85000 2000146549 SAMPSON - BLADEN OIL CO INC 30949 11 14 2019 1 38 59 PM dwoodward2 2019 - 2581 2000088945 AMELIA VILLAGE LLC 91977 11 14 2019 1 42 16 PM dwoodward2 2019 - 8411 2000023135 BAZAN , DANIEL H 1,54172 11 14 2019 1 47 44 PM dwoodward2 2019 - 83144 2000163481 ROBERTS , LISA G 74925 11 14 2019 1 49 48 PM dwoodward2 2019 - 14112 14595660 BROWNING , WILLIAM DONALD 1,22245 11 14 2019 1 51 59 PM dwoodward2 2019 - 30308 2000204953 EDMUNDSON , JOSEPH CHAD 96465 11 14 2019 2 08 33 PM dwoodward2 2019 - 71716 2000144612 OLIVER , PATRICIA GAIL 90405 11 14 2019 2 11 25 PM dwoodward2 2019 - 74167 2000004316 PARRISH , MARGARET E 1,66410 11 14 2019 2 13 57 PM dwoodward2 2019 - 92679 83997520 STEVENS , JIMMY 1,01569 11 14 2019 2 16 43 PM dwoodward2 2019 - 63729 2000207592 MCCULLERS , VALERIE 1,22369 11 14 2019 2 19 21 PM dwoodward2 2019 - 95112 2000208462 TART , ROBERT LEON LIFE ESTATE 1,05924 11 14 2019 4 15 22 PM dwoodward2 2019 - 22164 2000155969 CORKER , STEPHEN JACOB 98305 11 14 2019 4 25 00 PM dwoodward2 2019 - 50343 2000048175 JOHNSON , LARRY W 34266 11 14 2019 4 28 29 PM dwoodward2 2019 - 50837 2000124087 JOHNSON , LARRY W 2,93469 11 14 2019 4 29 51 PM dwoodward2 2019 - 50344 2000048175 JOHNSON , LARRY W 80511 11 14 2019 4 45 48 PM dwoodward2 2019 - 2581 2000088945 AMELIA VILLAGE LLC - 91977 11 15 2019 8 32 52 AM cfutch 2019 - 53041 2000164892 JOYNER , ANTHONY L 2,58398 11 15 2019 8 39 47 AM cfutch 2019 - 38029 2000187515 GRASBERGER , CHRISTINE 1,43800 11 15 2019 8 47 39 AM dwoodward2 2019 - 95831 2000179437 TH CLAYTON DEVELOPMENT 1,67500 COMPANY LLC 11 15 2019 9 14 21 AM cfutch 2019 - 30964 2000158648 ELLENBERGER , HOLLY V 3,04104 11 15 2019 9 33 32 AM dwoodward2 2019 - 95832 2000179437 TH CLAYTON DEVELOPMENT 1,67500 COMPANY LLC 11 15 2019 9 45 01 AM dwoodward2 2019 - 95833 2000179437 TH CLAYTON DEVELOPMENT 1,67500 COMPANY LLC 11 15 2019 9 47 37 AM dwoodward2 2019 - 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95889 2000179437 TH CLAYTON DEVELOPMENT 1,67500 COMPANY LLC 11 15 2019 2 48 02 PM dwoodward2 2019 - 95891 2000179437 TH CLAYTON DEVELOPMENT 1,67500 COMPANY LLC 11 15 2019 3 25 09 PM dwoodward2 2019 - 95905 2000179437 TH CLAYTON DEVELOPMENT 1,67500 COMPANY LLC 11 15 2019 3 27 10 PM dwoodward2 2019 - 95913 2000179437 TH CLAYTON DEVELOPMENT 1,67500 COMPANY LLC 11 15 2019 3 30 09 PM dwoodward2 2019 - 95912 2000179437 TH CLAYTON DEVELOPMENT 1,67500 COMPANY LLC 11 15 2019 3 46 40 PM dwoodward2 2019 - 95908 2000179437 TH CLAYTON DEVELOPMENT 1,67500 COMPANY LLC 11 15 2019 4 32 42 PM cfutch 2019 - 95906 2000179437 TH CLAYTON DEVELOPMENT 1,67500 COMPANY LLC Real Personal Property Refunds TRANS DATE TIME USER YR BILL # ACCT # TAXPAYER NAME AMOUNT 10 25 2019 12 26 32 PM awestbrook 2019 - 7020 6961100 BAREFOOT , JANICE RYALS 10000PagePage pageNumber6154 December 2 , 2019 – 10 00 am Continued 10 25 2019 2 12 09 PM LOCKBOX 2019 - 114593 2000102623 CLIFTON , LANNY K 24975 10 25 2019 2 12 09 PM LOCKBOX 2019 - 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BLADEN OIL CO 19938 11 15 2019 12 34 30 PM cfutch 2018 - 84998 2000200123 SAMPSON - BLADEN OIL CO 19429 11 15 2019 2 05 48 PM LOCKBOX 2019 - 67763 2000181591 MOORE , KIMBERLY 1,04705 11 15 2019 2 57 30 PM CORE 2019 - 5371 2000193950 BAILEY , LISA 1,15107 11 15 2019 2 57 30 PM CORE 2019 - 16146 2000126310 CALOTES , PAUL 1,73034 11 15 2019 2 57 30 PM CORE 2019 - 16351 2000219166 CANADY , LEAMON JR 1,12529 11 15 2019 2 57 30 PM CORE 2019 - 20240 2000207365 CLEARE , JEREMY M 14965 11 15 2019 2 57 30 PM CORE 2019 - 31844 2000181140 EVANS , MONTY D 99255 11 15 2019 2 57 30 PM CORE 2019 - 50363 2000207787 JOHNSON , LAUREN V 2,52673 11 15 2019 2 57 30 PM CORE 2019 - 59260 2000151983 LINDLEY , JEFFREY M 1,91208 11 15 2019 2 57 30 PM CORE 2019 - 59871 2000208451 LOCKWOOD , BRIAN WILLIAM 1,25932 11 15 2019 2 57 30 PM CORE 2019 - 68021 2000204765 MORAN , RYAN WILLIAM 2,69970 11 15 2019 2 57 30 PM CORE 2019 - 35443 2000214203 OSBORNE , DUANE LEON JOHN 36812PagePage pageNumber7155 December 2 , 2019 – 10 00 am Continued 11 15 2019 2 57 30 PM CORE 2019 - 85798 2000127401 SANTORI , LUZ S 1,18437 11 15 2019 2 57 30 PM CORE 2019 - 5677 2000214596 SCHOLZ , PETER LEIGHTON 2,00604 11 15 2019 2 57 30 PM CORE 2019 - 92679 83997520 STEVENS , JIMMY 1,01569 11 15 2019 2 57 30 PM CORE 2019 - 93164 2000143844 STOGNER , HARVEY R JR 3,40043 11 15 2019 3 38 26 PM jevans 2019 - 205501 83997520 STEVENS , JIMMY 50785 11 15 2019 4 33 06 PM cfutch 2019 - 205549 2000179437 TH CLAYTON DEVELOPMENT 1,65088 COMPANY LLC North Carolina Vehicle Tax System - Pending Refund Report – October 2019 100 + Payee Name Bill # Transaction Refund Total # Reason Change CREECH , 0049989662 114833324 Adjustment 16926 DONNA 2550 DENNIS 19476 LAUBSCHER , 0049995500 115125496 Adjustment 8961 JUSTIN ALAN 1179 10140 NARRON , 0049889612 113903082 Adjustment 9956 WORTH 1048 LAWRENCE 11004 SWANEY , 0049447168 115125466 Adjustment 38380 LARRY 4545 BENJAMIN 42925 November 19 , 2019 This is to certify that , as authorized by the Board of Commissioners on December 11 , 2000 , I have approved the following tax releases and refunds under 100 , as recommended by the County Tax Administrator Jocelyn Andrews A complete record of this information is on file in the County Finance Office Totals from 10 15 19 to 11 15 19 Tax refunds - Personal Real Property 68072 Tax releases - Personal Real Property 1,13085 Motor Vehicle releases refunds 27102 Recommended by Tax Administrator Jocelyn Andrews Approved by Finance Director J Chad McLamb 4 Public Comments A Citizen Comments – Ken Taylor Ken Taylor , 1755 Gordon Road , Clayton , addressed the Board regarding budgeting matters as it pertains to Johnston County Schools Mr Taylor shared his concerns that because of former Superintendent Dr Ross Renfrow’s retirement , the taxpayers are the ones having to make up a 600,000 pension gap Mr Taylor asked if there are any County employees in similar situations and if so what the County is doing to make sure adequate funds are in place to cover any pension gaps Mr Taylor also spoke on the request by Johnston County Schools for additional funding on today’s agenda and suggested that the Commissioners have more oversight into school operations and the education budget until such time as the budget shortfall is reconciled 5 Johnston County Schools – Request for Additional Funding Interim Johnston County Schools Superintendent Dr Jim Causby recognized Board of Education Chairman Mike Wooten in the audience and thanked the Commissioners for hearing their request Dr Causby apologized for having to come back and request additional funding for Johnston County Schools , stating this is something he has never had to do He stated it has always been his experience that once a budget is adopted , the operations are carried out within the confines of that budget Dr Causby continued that Johnston County Schools is now in a very unusual circumstance and when he was asked to come back to Johnston County as Interim Superintendent , he was alerted that there were budget issues Dr Causby informed the Board that he has examined the budget and studied it in depth to determine how the shortfall has occurred Dr Causby stated school budgets are very flexible and can change based on State allocations and legislative actions He noted that they still do not have a State budget this year Dr Causby commended the Board of Commissioners for having the best school facilities building program in the State of North Carolina and for funding the other needs Johnston County Schools has had Dr Causby presented and reviewed the following information with the Board PagePage pageNumber8156 December 2 , 2019 – 10 00 am Continued Local Current Expense Budget Status Johnston County Public Schools December 2 , 2019 ? Prior to Causby Budget Adjustments 2,871,338 o Choice Hub Personnel 300,000 o TLC Reduction from 43 to 17 1,560,000 o Central Clerical 55,338 o Extended Employment 250,000 o Wrike Software 16,648 o RTI Contract 40,000 o 3 CIA Positions 180,000 o Snacks for PD 15,000 o Vidyo Online Instructors 25,000 o 8 Operation Directors 446,000 ? Initial Projected Local Current Expense Budget Needs 83,868,550 ? Current Identified Budget Expenditure Adjustments 7,048,203 o Local PD 148,000 o Discovery Ed Software 57,300 o Post Graduation Tracker 3,400 o ReStart Collaborative 30,000 o Move Tech Contract to State 750,000 o Facilities Services Reduction 500,000 o Special Events 15,000 o PIO Budget Reduction 10,000 o Printing Costs 30,000 o Copiers Lease 20,000 o Supplies , Materials & Travel 1,765,503 o School Allocation Adjustments 660,000 o Certified Vacancies Adjustment 1,815,000 o Classified Vacancies Adjustment 936,000 o Administrator Reductions 278,000 ? Current Projected Local Budget Revenue Needs 76,820,347 ? Current County Appropriation 67,945,918 ? Additional County Appropriation Request 8,874,429 Why the Increase in Local Current Expense Budget 2018 - 19 Local Funds Used 69,930,114 ? County Appropriation 64,008,103 ? Fund Balance 5,922,011 2019 - 20 Local Funds Needed 76,820,347 ___________________ Increase 6,890,233 Reasons for Increased Expenditures ? Cost of Financial Software 200,000PagePage pageNumber9157 December 2 , 2019 – 10 00 am Continued ? Worker’s Comp Insurance 580,800 ? Charter School Payments 350,253 ? Property Insurance 93,894 ? Utilities 1,250,174 ? Salaries Benefits 3,508,306 ? Exceptional Children Program 2,572,560 ____________________ Total 8,555,987 Dr Causby expounded on the above information as to why the increase in local current expense budget funds are necessary He explained that two years ago , Johnston County Schools ’ fund balance had approximately 10 million ; however , today that number is approximately 800,000 Dr Causby stated the fund balance has been spent down over the last two years to balance the local budget , even with the additional money allocated by Johnston County Dr Causby stated of the 800,000 fund balance remaining only about 300,000 can be spent because the remaining funds are restricted Dr Causby reviewed the following information with the Board regarding the Exceptional Children’s Program He reminded everyone that this is a federally mandated program Exceptional Children Program Information Johnston County Public Schools 2019 - 20 State Funds 1275 of K - 12 Student Population 4,717 Students JCPS has 17 of K - 12 Students in EC 6,290 Students ____________________ Number of EC Students Not Funded 1,573 Students X 5,955 per student State + Federal x 5,955 ____________________ Total Amount Unfunded 9,367,215 Growth in EC Program 18 - 19 to 19 - 20 432 Students 2018 - 19 5,858 students 2019 - 20 6,290 students 432 x 5,955 2,572,560 Increased Cost for 2019 - 20 Dr Causby spoke on the unfunded amount for the Exceptional Children’s Program and noted that amount must come from somewhere and much of it has been covered with local dollars , including their fund balance He stated the program’s enrollment continues to increase each year Dr Causby stated Johnston County Schools is requesting 8,874,429 in additional funding to fully meet all their needs at this time He acknowledged that 600,000 of that request is to cover the pension gap for former Superintendent Dr Ross Renfrow , although he noted they have appealed that payment to the State Commissioner Chad M Stewart stated he is concerned with the Exceptional Children’s Program and does not understand why the State does not fund the program at the actual percentage Dr Causby agreed and encouraged the Commissioners to talk with their Legislative Delegation regarding funding for the Exceptional Children’s Program Dr Causby explained that the State adopted a funding formula for the Exceptional Children’s Program , which is based on an average amount and it does not take into account the extra needs of certain children Dr Causby also stated Johnston County’s program is very attractive for parents when they are considering school districts , which he believes has caused the increase in enrollment Commissioner Stewart stated the Board of Commissioners obviously wants children to have everything they need ; however , he is concerned over the State’s funding formula Commissioner Larry Wood commented that Johnston County is mandated to build schools , but has been providing funding for much more than what is mandated over the years Commissioner Wood spoke on thePage0158 December 2 , 2019 – 10 00 am Continued importance of education and stated he wants to do all the County can for schools ; however , he is beginning to wonder where it ends Commissioner Wood stated his concerns pertain to how the overall tax rate for Johnston County citizens is affected Commissioner Wood stated when it comes to programs like the Exceptional Children’s Program and other mandates , perhaps everyone needs to be talking with the Legislators and requesting more money from the State to cover those mandates Dr Causby responded that in North Carolina there are no clear definitions as to exactly who funds what and there is nothing that prevents a local government from funding at higher levels Dr Causby stated regarding the Exceptional Children’s Program , it is a Federal mandate and unfortunately , the State has never provided enough funding to meet all the needs Dr Causby stated he understands Commissioner Wood’s frustration regarding funding noting it happens all across the State in every district Commissioner Stewart stated the Board appreciates Dr Causby explaining the situation to them ; however , in order to fund something as large as a request like this , it would completely readjust the County’s entire financial model Commissioner Stewart noted the County is meeting with its financial consultants to review the financial model later in the day Chairman Ted G Godwin stated the thing he hears most from citizens regarding Johnston County Schools is that there are too many people in the central office Dr Causby responded that they have reduced the central office number and if there are vacant positions they can do without , then they are not filling those positions Dr Causby stated all he can do is tell the Board of Commissioners where they are and that they need help Commissioner Stewart echoed earlier comments by Commissioner Wood in that the County is mandated to build and maintain schools , but as many other counties have done , additional local funds have been allocated for other needs Commissioner Stewart stated the problem comes when the County cannot build and maintain schools because those other needs are requiring more funding each year Commissioner Stewart stated the Board must also be mindful of the County’s taxpayers Dr Causby stated the problem is that the State has never funded the amount actually needed by local school systems , especially when considering federally mandated programs like the Exceptional Children’s Program In response to a question from Commissioner Jeffrey P Carver , Dr Causby stated the enrollment count for the Exceptional Children’s Program is taken twice a year , once in December and once in April He stated th they should have the exact count on December 12 for this year and the 17 mentioned in the handouts is a projection at this time Commissioner Butch Lawter thanked Dr Causby for the information and stated the Commissioners are custodians of the taxpayers ’ dollars Commissioner Lawter expressed concerns that there was no warning along the way as to the financial shortfall He asked if there has been any changes in policies or procedures to ensure this same situation does not happen again Commissioner Lawter also asked about local funding formulas and if those are successful Dr Causby stated because he was not here , he cannot say if there was any warning signs or not ; however , he can say that he has thoroughly investigated the finances , talked with the auditors , and has found that nothing illegal was done Dr Causby stated while he cannot say if the money was spent how it should have been , he can say that all procedures were carried out properly Dr Causby stated regarding local funding formulas , at one time Johnston County had such a formula in place which was working when he was here Dr Causby stated the problem with local funding formulas came about approximately five or six years ago after a court case in Duplin County set out that one board cannot obligate a future board At the inquiry of County Manager Rick Hester , Dr Causby stated the Governor and the House have proposed a State bond referendum in their budgets while the Senate’s version of the budget is a “ pay as you go ” for capital needs He stated the actual version that passed and was then vetoed included the Senate’s version Dr Causby noted the surest way to guarantee funding for capital needs would be a bond referendum , but he is unsure at this time as to which version will ultimately pass Mr Hester stated the County is currently in the middle of revising its capital improvement planning and a State bond referendum would be very helpful for school construction Page1159 December 2 , 2019 – 10 00 am Continued Chairman Godwin thanked Dr Causby for appearing before the Board , stating the Commissioners are not going to let the schools close , and will be looking at the numbers in order to come to some kind of conclusion Chairman Godwin stated the Commissioners look forward to working with the Board of Education to work something out Commissioner Patrick E Harris thanked Dr Causby for the transparency in the information presented Commissioner Harris referenced earlier remarks by Dr Causby that it has also been his experience that once a budget is adopted you must then operate within the confines of that budget Commissioner Harris stated the Board must now decide how to go forward to make sure Johnston County Schools has the money it needs to operate without creating a bottomless pit type of situation 6 Citizens Climate Lobby Follow - Up from November 2019 Request Mr Don Addu , Southeast Director for the Citizens Climate Lobby , addressed the Board in follow - up to their November 2019 presentation to the Board of Commissioners Mr Addu stated he could not attend the meeting in November and wanted to make sure there were no questions or requests for further information The Johnston County Chapter of the Citizens Climate Lobby requested the Board to adopt a resolution regarding the Energy Innovation and Carbon Dividend Act Chairman Ted G Godwin thanked Mr Addu for the follow up and asked if the Commissioners had any further questions at this time Commissioner Patrick E Harris also thanked Mr Addu and stated the Board has taken the request under advisement to study it further Mr Addu stated the Citizens Climate Lobby feels it would be a good thing for Johnston County to consider and they appreciate the Commissioners studying the request 7 Open Space Fund Disbursement Policy Adjustments Parks , Greenways , and Open Space Coordinator Adrian O’Neal presented and reviewed the following proposed revisions to the County’s Open Space Fund Disbursement Policy and offered to answer any questions ? Change of application period Change would reflect an open period of January 2 through February 17 of 2020 The last countywide disbursement was in 2014 - 2015 and the funds have grown to an amount that makes disbursement feasible and substantial for development of capital projects ? Addition of statement of evaluation consideration of ADA Accessibility and code compliance This will prepare applicants to be able to meet requirements for matching grants and this also promotes best practices th ? Update of fund balances Fund Balances will increase with the addition of 2019 4 quarter deposits and can be updated upon request Mr O’Neal stated it is staff’s hope to make a disbursement soon as the various athletic associations across the County have many needs and would like to utilize the funding to further their programs Upon a motion by Commissioner Larry Wood , seconded by Commissioner Chad M Stewart , and carried unanimously , the Board approved the following revised policy Johnston County Open Space Fund Disbursement Policy Purpose and Background The creation and implementation of the Open Space Fund Disbursement Policy for Johnston County will provide a means of disbursing the open space funds that have been collected by Johnston County in accordance with North Carolina General Statutes Open Space Funds may be used to purchase , develop , or improve existing or new properties for passive and or active recreational use for the enjoyment of the General Public North Carolina General Statutes require the funds to be spent in the area of collection Distribution Areas and Use of Funds The Johnston County Board of Commissioners has determined that approximately two thirds 2 3 of the open space funds will be eligible for use within the current high school district attendance boundaries MorePage2160 December 2 , 2019 – 10 00 am Continued than one applicant from the same high school district may apply and receive funding The remaining one - third 1 3 of the funds will be reserved for future county - wide public projects as deemed eligible by the Board of County Commissioners The most recent county - wide disbursement occurred in 2014 - 2015 Procedures for Application of Funds ? Interested organizations may make application to the Johnston County Manager’s Office during the nd th period of Jan 2 through February 17 of 2020 A 5 match of the total project cost will be required by the applicant ? The applications will be reviewed and a meeting scheduled with the applicant Upon review and meeting with the applicant , recommendations will be made to the full Board of County Commissioners ? Priority will be given to established organizations such as municipalities , public schools , and rural athletic associations ? Potential impacts on neighboring properties , ADA accessibility and code compliance of existing connecting structures will be considered when evaluating applications for funding Current Funds Available as of September 30 , 2019 High School District Amount Clayton 56,995 Cleveland 33,045 Corinth Holders 216,061 North Johnston 47,645 Princeton 41,494 Smithfield - Selma 20,793 South Johnston 56,928 West Johnston 364,421 Future County - Wide Project Fund 503,269 8 Public Utilities – Buffalo Road Booster Pump Station Upgrade & Transmission Force Main Proposed Project Budget Utilities Director Chandra Farmer , PE , stated the County’s Capital Improvements Plan includes upgrades to the existing Buffalo Road booster pump station and approximately 29,000 LF of 24 ” water main along Buffalo Road from the Water Treatment Plant discharge pipe to NC Hwy 42 Ms Farmer reported this will provide the necessary future supply to the County’s 385 and 492 hydraulic gradients on the Johnston West Transmission system She noted this includes supply to the Archer Lodge and NC 42 areas , in addition to an alternate supply to the Clayton area Ms Farmer reported that in order to proceed with the proposed project design , a capital project budget should be adopted and at this time , staff recommends the budget to include technical design services only Ms Farmer presented the following proposed project budget Technical Design Services 400,00000 Total 400,00000 Ms Farmer stated funding for the project will be from the Water District System Development Fee Capital Reserve account and staff respectfully requests the Board’s approval of the proposed project budget and associated budget revision Upon a motion by Commissioner Butch Lawter , seconded by Commissioner Patrick E Harris , and carried unanimously , the Board approved the project budget as proposed by staff for the Buffalo Road Booster Pump Station Upgrade and Transmission Force Main Project and further approved the following associated budget revision REQUESTED CHANGE FUND BUDGET CODE LINE ITEM CLASSIFICATION EXPENDITURE INCREASE DECREASE 82 85530406 Technical Services 400,00000 TOTAL NET EXPENDITURES 400,00000 REQUESTED CHANGE FUND BUDGET CODE LINE ITEM CLASSIFICATION REVENUE INCREASE DECREASE 82 855336270 Transfer from SDF Reserve Fund for Capital 400,00000 Project CostsPage3161 December 2 , 2019 – 10 00 am Continued TOTAL NET REVENUE 400,00000 9 Public Utilities – Johnston County 385 West Transmission Improvements Proposed Project Budget Utilities Director Chandra Farmer , PE , stated in order to meet growing demands , the County’s Capital Improvements Plan includes water main improvements in the 385 hydraulic gradient zone of the Johnston West Water Transmission system Ms Farmer stated the proposed improvements include the following ? Approximately 2,200 LF of 8 ” water transmission mains o Along Main St in Wilson’s Mills from First Street to Fire Department Road o Along Fire Department Road from Main Street Wilson’s Mills to Harrison Road ? Approximately 6,500 LF of 12 ” diameter water transmission mains o Along Harrison Road from Fire Department Road to Powhatan Rd o Along Powhatan Road from Harrison Road to the existing 10 ” water main ? Approximately 13,000 LF of 16 ” diameter water transmission main along Gordon Road from Wilson’s Mills Road to Wise Road ? Approximately 5,800 LF of 20 ” diameter water transmission mains o Along Wise Road from the Clayton No 2 BPS to Gordon Road o Along Gordon Road from Wise Road to US 70 Hwy BUS o Along US 70 Hwy BUS from the Clayton No 2 BPS to Pony Farm Road Ms Farmer stated in order to proceed with the proposed project design , a capital project budget should be adopted and at this time , staff recommends the budget to include technical design services only Ms Farmer presented the following proposed project budget Technical Design Services 500,00000 Total 500,00000 Ms Farmer stated funding for the project will be from the Water District System Development Fee Capital Reserve account and staff respectfully requests the Board’s approval of the proposed project budget and associated budget revision Upon a motion by Commissioner Chad M Stewart , seconded by Commissioner Larry Wood , and carried unanimously , the Board approved the project budget as proposed by staff for the Johnston County 385 West Transmission Improvements Project and further approved the following associated budget revision REQUESTED CHANGE FUND BUDGET CODE LINE ITEM CLASSIFICATION EXPENDITURE INCREASE DECREASE 82 85540406 Technical Services 500,00000 TOTAL NET EXPENDITURES 500,00000 REQUESTED CHANGE FUND BUDGET CODE LINE ITEM CLASSIFICATION REVENUE INCREASE DECREASE 82 855436270 Transfer from SDF Reserve Fund for Capital 500,00000 Project Costs TOTAL NET REVENUE 500,00000 10 Public Utilities – Town of Benson Agreement for Stormwater Management Ordinance Enforcement Utilities Director Chandra Farmer , PE , reported that in 2011 , the Town of Benson requested Johnston County to assist with stormwater management enforcement within their corporate limits and extra - territorial jurisdiction ETJ in order to comply with newly mandated NPDES Phase II stormwater requirements Ms Farmer stated the County enforces the stormwater management ordinance for new development projects and collects plan review fees from the developer in order to cover the County’s expenses associated with this program Ms Farmer stated staff has prepared a proposed “ Agreement Between the Town of Benson and the County of Johnston Concerning Stormwater Management ” that documents the program and expectations and staff respectfully requests approval Page4162 December 2 , 2019 – 10 00 am Continued Upon a motion by Commissioner Larry Wood , seconded by Commissioner Butch Lawter , and carried unanimously , the Board approved the following agreement between the Town of Benson and the County NORTH CAROLINA JOHNSTON COUNTY AGREEMENT BETWEEN THE TOWN OF BENSON AND THE COUNTY OF JOHNSTON CONCERNING STORMWATER MANAGEMENT This Agreement dated as of the day of 2019 by and between the Town of Benson hereinafter “ Town ” and the County of Johnston hereinafter “ County ” WITNESSETH WHEREAS , the County has a stormwater ordinance , Article VII Stormwater Ordinance of the Johnston County Land Development Code hereinafter “ Stormwater Ordinance ” , which apply to new development and redevelopment projects ; and WHEREAS , the Town wishes the County to apply both the Stormwater Ordinance within the Towns corporate limits as well as its extra - territorial jurisdiction ETJ ; and WHEREAS , both Parties wish to ensure that new development and redevelopment within the corporate limits and ETJ of the Town be subject to a sound stormwater management plan consistent with the Neuse Rules and NCDEQ guidelines ; and WHEREAS , the County updates the Stormwater Ordinance , plan review fees , and the County Stormwater Design Manual from time to time ; and NOW THEREFORE , in consideration of the premises and the mutual promises and covenants herein contained , and other good and valuable consideration , the receipt and sufficiency of which are hereby acknowledged , the Parties , intending to be legally bound , agree as follows 1 The purpose of this agreement is to ensure that new development and redevelopment in the corporate limits and ETJ of the Town are subject to the County’s Stormwater Ordinance 2 The Town agrees to delegate to the County the authority to administer and enforce the Johnston County Stormwater Ordinance within the Town’s corporate limits and ETJ , including plan review and site inspections for both ordinances 3 The Town and County agree that stormwater plan review fees shall be submitted by developers directly to Johnston County based on the County’s review fee rate at the time of submittal 4 The requirement for bonding of improvements as required in the Johnston County Stormwater Manual shall be mandatory 5 The Town and County will develop a Coordination Policy outlining mutual contacts in each jurisdiction and enforcement coordination 6 The County agrees to provide a summary of activities to the Town’s contacts , the details of which will be outlined in the Coordination Policy described in item 4 above 7 The term of this agreement shall be perpetual or until such time that the Town shall implement a Stormwater Ordinance 8 This agreement may be terminated with 30 days written notice of such intent by either party Notice shall be served upon the Town Manager of the Town and County Manager of the County 9 Each party hereby submits themselves to the jurisdiction of the courts of the State of North Carolina in any future action brought by either of them to enforce the provisions of this agreement 10 A modification or waiver of any of the provisions of this agreement shall be effective only if made in writing and executed with the same formality as this agreement 11 Every provision of this agreement shall be binding upon each of the parties and their respective successors and assigns 12 This agreement contains the entire understanding of the parties , and there are no representations , warranties , covenants or undertakings other than those expressly set forth herein IN WITNESS THEREOF , we have hereunto set our hand and seal as of the day and year first above written 11 Budget Revisions Assistant County Manager and Finance Officer Chad McLamb requested the Board to approve the budget revisions listed in the agenda packet and offered to answer any questions Commissioner Jeffrey P Carver moved the Board approve the following budget amendments , seconded by Commissioner Larry Wood , and carried by unanimous vote Finance REQUESTED CHANGE FUND BUDGET CODE LINE ITEM CLASSIFICATION EXPENDITURE INCREASE DECREASE 10 63009019 Transfer to School Capital Project Fund 2,000,00000 TOTAL NET EXPENDITURES 2,000,00000 REQUESTED CHANGE FUND BUDGET CODE LINE ITEM CLASSIFICATION REVENUE INCREASE DECREASE 10 460033990 Fund Balance Appropriation 2,000,00000Page5163 December 2 , 2019 – 10 00 am Continued TOTAL NET REVENUE 2,000,00000 REQUESTED CHANGE FUND BUDGET CODE LINE ITEM CLASSIFICATION EXPENDITURE INCREASE DECREASE 16 63191046 Johnston Community College 2,000,00000 TOTAL NET EXPENDITURES 2,000,00000 REQUESTED CHANGE FUND BUDGET CODE LINE ITEM CLASSIFICATION REVENUE INCREASE DECREASE 16 631932507 Transfer from General Fund 2,000,00000 TOTAL NET REVENUE 2,000,00000 Health REQUESTED CHANGE FUND BUDGET CODE LINE ITEM CLASSIFICATION EXPENDITURE INCREASE DECREASE 10 59153300 Departmental Supplies 6,11400 TOTAL NET EXPENDITURES 6,11400 REQUESTED CHANGE FUND BUDGET CODE LINE ITEM CLASSIFICATION REVENUE INCREASE DECREASE 10 591534155 State Grant 6,11400 TOTAL NET REVENUE 6,11400 REQUESTED CHANGE FUND BUDGET CODE LINE ITEM CLASSIFICATION EXPENDITURE INCREASE DECREASE 10 59604600 Medical Supplies 28,08300 TOTAL NET EXPENDITURES 28,08300 REQUESTED CHANGE FUND BUDGET CODE LINE ITEM CLASSIFICATION REVENUE INCREASE DECREASE 10 596034155 State Grant 28,08300 TOTAL NET REVENUE 28,08300 Sheriff REQUESTED CHANGE FUND BUDGET CODE LINE ITEM CLASSIFICATION EXPENDITURE INCREASE DECREASE 10 51000210 Salaries Overtime 2,46600 10 51001100 Telephones 5966 10 51001700 Vehicles 4,79840 10 51003100 Fuels 1200 10 51004300 Special Services 19300 10 51007414 Capital Outlay – Sheriff 11,28200 10 51007418 Capital Outlay – Drug Seizure 12,56000 TOTAL NET EXPENDITURES 31,37106 REQUESTED CHANGE FUND BUDGET CODE LINE ITEM CLASSIFICATION REVENUE INCREASE DECREASE 10 510033099 Miscellaneous Revenue 2,81606 10 510035104 Sheriff Fees 4,76500 10 510036119 Sale of Assets 11,23000 10 510035160 Federal Equitable Sharing 12,56000 TOTAL NET REVENUE 31,37106 Library REQUESTED CHANGE FUND BUDGET CODE LINE ITEM CLASSIFICATION EXPENDITURE INCREASE DECREASE Page6164 December 2 , 2019 – 10 00 am Continued 18 44503305 Books – Main 1,67000 18 44503308 Books – Bookmobile 1,29800 18 44503316 AV 2,50000 18 44503326 Books – YA 1,29800 18 44505810 Endowments 2,37300 18 44505817 Occupational Training 17100 TOTAL NET EXPENDITURES 9,31000 REQUESTED CHANGE FUND BUDGET CODE LINE ITEM CLASSIFICATION REVENUE INCREASE DECREASE 18 445037900 Investment Income 9,31000 TOTAL NET REVENUE 9,31000 12 Appointments A Veterans Services Advisory Board Upon a motion by Commissioner Jeffrey P Carver , seconded by Commissioner Patrick E Harris , and carried unanimously , the Board reappointed Mark Petersen representing Commissioner District 2 ; and further appointed Bradley C Palmer representing Commissioner District 4 and Thomas S Humphrey , III representing Commissioner District 6 for three year terms to expire on December 31 , 2022 B Economic Development Advisory Board Upon a motion by Commissioner Jeffrey P Carver , seconded by Commissioner Butch Lawter , and carried unanimously , the Board reappointed O Hampton Whittington , Jr representing Town of Benson , Vic Medlin representing Town of Four Oaks , and Mike Fleming representing Town of Smithfield for two year terms to expire on December 31 , 2021 and granted waivers in the length of service policy for all three individuals Further , via the following vote show of hands the Board reappointed Steve Hargis representing at - large and appointed Edwin L Aldridge , Jr representing at - large for two year terms to expire on December 31 , 2021 Voting for Jason Gipe Commissioners Ted G Godwin and Jeffrey P Carver Voting for Steve Hargis Commissioners Ted G Godwin , Chad M Stewart , Jeffrey P Carver , Larry Wood , Patrick E Harris , and Butch Lawter Voting for Edwin L Aldridge , Jr Commissioners Chad M Stewart , Larry Wood , Patrick E Harris , and Butch Lawter Voting for Marjory THW Regan None Voting for Sheila Whittenton None 13 Delinquent Tax Collection Report Assistant Tax Administrator Dennis Woodward reported on the collection of delinquent taxes for the month of October 2019 Enforced Collections October 2019 YTD 19 20 Wage Garnishments 4 101 Bank Attachments 3 56 Levies 0 0 Foreclosures Complaints Filed October 2019 0 Pending 16 Dollars Collected October 2019 0 Sale Date November 25 , 2019Page7165 December 2 , 2019 – 10 00 am Continued Levy Amount and Collections to Date 2019 Real and Personal Levy 2018 Real and Personal Levy As of October 31 , 2019 As of October 31 , 2018 142,416,75102 Levy 117,828,32061 Levy 31,291,15795 Payments 28,397,68950 Payments 111,125,59307 Balance 89,430,63111 Balance 2197 Collected 2410 Collected - 213 RMV – NCVTS Collections October 2019 October 2018 1,317,12335 1,264,94139 YTD 19 20 - 5,538,82974 YTD 18 19 - 5,073,43954 14 Manager Reports and Comments A Designation of Agents for the Hazard Mitigation Grant Program Per the request of staff , upon a motion by Commissioner Jeffrey P Carver , seconded by Commissioner Chad M Stewart , and carried unanimously , the Board adopted the following resolution designating Emergency Services Director Kevin Hubbard as the Primary Agent and Emergency Management Coordinator Sandy Wood as the Secondary Agent for the Hazard Mitigation Grant Program B Public Safety Center Update County Manager Rick Hester briefly updated the Board regarding the Public Safety Center project Mr Hester noted the project is moving into the contract document phase with plans to go out for bid in the spring of 2020 Mr Hester stated Mosely would most likely present a formal update to the Board in January or February Page8166 December 2 , 2019 – 10 00 am Continued C Public Utilities – Sole Source Procurement Request County Attorney Jennifer Slusser reported the County currently uses Wizcon as the SCADA Supervisory Control and Data Acquisition software which operates the Water Treatment Plant , the Water Distribution System , the Wastewater Treatment Plant and the Wastewater Collection System She stated the current version of Wizcon can only operate with the Windows 7 operating system and Microsoft has announced they will no longer support Windows 7 after January 14 , 2020 Ms Slusser stated staff has been working with Technology Services to determine the best path forward and it appears the best option is to upgrade the existing Wizcon software for each utility system Ms Slusser stated Instrulogic Corporation is the authorized distributor for Wizcon software in the area and the cost of the upgrade is approximately 83,000 She stated the request meets the sole source procurement requirements because it is a needed product from only one source of supply and standardization or compatibility is required for effective and efficient operations Ms Slusser requested the Board to approve the sole source procurement Upon a motion by Commissioner Patrick E Harris , seconded by Commissioner Butch Lawter , and carried unanimously , the Board approved sole source procurement from Instrulogic Corporation for the Wizcon software upgrade for the Water Treatment Plant , the Water Distribution System , the Wastewater Treatment Plant , and the Wastewater Collection System at an estimated cost of approximately 83,00000 D Letter of Support for Grant Funds County Manager Rick Hester informed the Board that he was contacted by Triangle J Council of Governments regarding a Brownfields Assessment Grant they are applying for to assist the Towns of Fuquay - Varina , Wake Forest , Wendell , and Selma Mr Hester stated per the COG’s request , he is sending a letter of support for the grant application since the Town of Selma would benefit from those funds 15 Board Reports and Comments Chairman Ted G Godwin announced that he plans to seek re - election for another term as County Commissioner 16 Closed Session – NCGS 14331811 a 3 – Attorney - Client Privilege to include Maggie Way LLC vs County of Johnston , 19 CVS 2869 ; NCGS 14331811 a 4 – Economic Development ; and NCGS 14331811 a 5 – Acquisition of Property Commissioner Chad M Stewart moved that the Board go into closed session for the purposes of consulting with an attorney employed by the Board in order to preserve the attorney - client privilege pursuant to North Carolina General Statute 143 - 31811 a 3 to include Maggie Way LLC vs County of Johnston , 19 CVS 2869 ; to discuss matters relating to the location or expansion of industries or other businesses in the area , pursuant to North Carolina General Statute 143 - 31811 a 4 ; and to establish or instruct staff concerning the negotiation of the price and terms of a contract concerning the acquisition of real property pursuant to North Carolina General Statute 143 - 31811 a 5 Commissioner Jeffrey P Carver seconded the motion which carried unanimously No action was taken Commissioner Larry Wood moved the Board adjourn closed session and resume regular session Commissioner Butch Lawter seconded the motion , which carried by unanimous vote There being no further business , Commissioner Chad M Stewart moved the Board adjourn Commissioner Larry Wood seconded the motion , which carried by unanimous vote The meeting adjourned at 12 15 pm ____________________________ Ted G Godwin , Chairman Paula G Woodard , Clerk to the BoardPage